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HomeMy WebLinkAboutPRC_2009-10-15_AgendaPacketCITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION AGENDA Thursday, October 15, 2009 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Barbie Butz Daniel Chacon Christian Cooper Susan Greenaway Sorrel Marks Tom Zirk Vacant Matthew O'Connell COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to three minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call PRESENTATION: Presentation to Kevin Campion and Molly Morgan, in appreciation for outstanding community service. COMMISSION ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) None. B. MANAGEMENT REPORTS: 1. Naming a City Park, Facility or Amenity in Memory of Marjorie Mackey ■ Fiscal Impact: Depending upon the option chosen, funding for an attractive and durable sign for the location could cost $300-$900. It is recommended that donations for the costs of this sign be solicited from the community. ■ Recommendation: Commission review the suggested locations for naming and recognizing the late Marjorie Mackey and make a recommendation to the City Council. (Community Services] C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force — 11/03/09 at 7:00 a.m., Atascadero High School. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ Spring Atascadero Magazine Deadline — October 16th, 2009. ■ Zoo Boo — October 24", 2009, 5:00 — 8:30pm, Charles Paddock Zoo ■ Youth Basketball — Registration ends October 22nd, 2009. Season to begin January 9th, 2010. ■ Colony Park Community Center Teen Halloween Night — October 30, 2009, 7:00 - 10:00pm, Colony Park Community Center ■ Holiday Boutique — November 21, 2009, 10:00am - 3:00p, Pavilion on the Lake ■ Commission Training_— February 27th, 2010, 8:30am — 2:00pm, Hearst Castle 2. Colony Park Community Center Update 3. Park Project Update E. ADJOURNMENT: THE NEXT REGULAR PARKS AND RECREATION COMMISSION MEETING IS TENTATIVELY SCHEDULED FOR NOVEMBER 19, 2009 AT 7:00 P.M. I, Shannon Sims, Administrative Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the October 15, 2009 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, October 9, 2009 at Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 91h day of October, 2009 at Atascadero, California. Shannon Sims, Administrative Assistant Citv of Atascadero City of Atascadero WELCOME TO THE ATASCADER0 PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: • You must approach the lectern and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 3 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: Please approach the lectern and be recognized Give your name and address (not required) State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department at City Hall prior to the deadline. ITEM NUMBER: B - 1 DATE: 10/15/09 Atascadero Parks & Recreation Commission Staff Report — Community Services Department Naming a City Park, Facility or Amenity In Memory of Marjorie Mackey RECOMMENDATION: Commission review the suggested locations for naming and recognizing the late Marjorie Mackey and make a recommendation to the City Council. DISCUSSION: Background: The City of Atascadero has a policy (created in 1995) for the naming of public facilities, parks, buildings and amenities (Attachment A). The policy lays out some criteria for guidelines. The passing of the late Marjorie Mackey has led many people in the community to request that the City consider naming something to honor her. They feel Ms. Mackey should be recognized for her lasting and significant contributions to the City of Atascadero and the community. Consistent with the policy, she has made "substantial contributions in terms of volunteer services providing a broad public benefit to the residents of the City of Atascadero." In particular, Ms. Mackey provided instrumental leadership prior to and during incorporation. There is a well defined connection to Ms. Mackey's importance in the history of the City, and the appropriateness of naming a City owned facility in her honor. Some of Ms. Mackey's, Marj for short, achievements include- - Marj was elected to the first City Council, and was the first woman ever to become the Mayor. - Marj served on the Atascadero Advisory Committee prior to cityhood for 11 years, and helped write the original General Plan. - Marj started the Historical society in 1965, and was the museum's curator for over 20 years. - Marj started the Atascadero Land Preservation Society in 1989, and was instrumental in helping the City to purchase Stadium Park in 1996. - Marj was active in the Atascadero Kiwanis club, Loaves and Fishes and many other organizations that benefitted Atascadero as a whole over many years. - Marj had nearly 50 years of community service to Atascadero making significant contributions to the quality of life. Due to Marj Mackey's tireless and tremendous record of service to the City of Atascadero, the following areas are being suggested for naming in honor of Ms. Mackey: - The new playground at Paloma Creek Park. - The equestrian arena at Anza Estates near the Salinas River. - The new group picnic area at Colony Park. - The Trail around Atascadero Lake. - The "Stadium Park Trail" leading into Stadium Park. - The bowl area inside Stadium Park, proposed to be named "Marj Mackey Meadow". - Other The Parks and Recreation Commission is being asked to review and consider the naming proposals for the City's important public facilities. The Commission can discuss the desirability and level of interest for each of the suggested areas identified in the staff report, or suggest other locations or amenities. The Commission is well positioned to lead the public discussion and take community input on the naming of the facilities. At the regular meeting on October 15th, 2009, the Commission may choose to make a recommendation to the City Council regarding honoring Marj Mackey with the naming of a facility, park or amenity in her memory. FISCAL IMPACT: Depending upon the option chosen, funding for an attractive and durable sign for the location could cost $300-$900. It is recommended that donations for the costs of this sign be solicited from the community. ATTACHMENT: A - Policy on the Naming of Public Buildings, Parks, and other Public Facilities ATTACHMENT A CITY OF ATASCADERO COMMUNITY SERVICES DEPARTMENT POLICY ON THE NAMING OF PUBLIC BUILDINGS, PARKS, AND OTHER PUBLIC FACILITIES PURPOSE To establish a uniform policy for naming public buildings, parks and other facilities. II. POLICY A. Public buildings will be named by their function. For instance, a city hall will be called a city hall, and a recreation building will be called a recreation building. B. Public facilities will be named by their location in the City, either by proximity to a geographical feature, location in an identified area in the City (such as a street, neighborhood, subdivision, etc.). C. The name of a park or recreation facility should, if possible, have geographic, botanical, zoological, agricultural, or historical significance generally recognized and known through the City or local area. D. A public building, park, or other city facility should not be named after a person, unless one or more of the following exceptions apply: 1. The facility was acquired by means of a substantial gift or donation of funds by an individual, family or corporation. Consent of the donor to naming the facility will be required. 2. The individual made a substantial contribution in terms of volunteer services providing a broad public benefit to the residents of the City of Atascadero. 3. The individual has been deceased for more than two years and, in the opinion of the Parks and Recreation Commission and City Council, the person's contribution to the aspect of the City, which the facility represents, was of such value to the City that the person's memory should be honored by the naming of the facility. ATTACHMENT A 4. The facility can be named after a government fund or grant if the circumstances are deemed appropriate by the Parks and Recreation Commission and the City Council. E. In addition to the naming of public facilities by using the criteria established above, the City can provide for the recognition of individuals, either deceased or living, by the placement of memorial objects (symbols); such as, living trees, public benches, rocks, memorial flagpoles, sculptures, etc., in public facilities. The placement and identification of these recognition symbols will be at the discretion of the Parks and Recreation Commission and the City Council on a case-by-case basis. CAPRCOMWAMINGPOL November 1, 1995