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HomeMy WebLinkAboutPRC_2009-06-18_AgendaPacketNOTICE OF SPECIAL MEETING ATASCADERO PARKS & RECREATION COMMISSION Thursday, June 18, 2009 5:30 PM Tour begins at George C. Beatie Skate Park (5493 Traffic Way, Atascadero) FACILITIES TOUR PARK FACILITIES TOUR: The purpose of this tour is to inspect and review park facilities including recent capital improvements, maintenance and condition of infrastructure. 1. 5:30pm — George C. Beatie Skate Park 2. 6.00pm — Colony Park Community Center ROLL CALL (Colony Park Community Center Conference Room): Chairperson: Vice -Chairperson Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Barbie Butz Daniel Chacon Christian Cooper Susan Greenaway Ann Hatch Sorrel Marks Tom Zirk Student Representative: Matthew O'Connell COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Meeting Minutes — March 19, 2009 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting Minutes of the March 19, 2009 meeting. [Community Services] 2. Parks and Recreation Commission Meeting Minutes — May 21, 2009 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting Minutes of the May 21, 2009 meeting. [Community Services] B. MANAGEMENT ITEMS: 1. Atascadero Lake Park Bandstand Improvement Proiect (sponsored b Atascadero Kiwanis Club) ■ Fiscal Impact: No City Funds to be used. The plans, materials and construction costs will be donated by the Kiwanis Club of Atascadero. Maintenance costs on the structure will be minimal. ■ Recommendation: Commission review the project concept and recommend approval of the Atascadero Lake Park Bandstand Improvement Project sponsored by Atascadero Kiwanis Club. [Public Works] PARK FACILITIES TOUR (CONTINUED): 3. 6:15pm — Colony Park Community Center 4. 6:45pm - Colony Park (Formerly Traffic Way Park) 5. 7:15pm - Stadium Park (if time allows) ADJOURNMENT: The Parks & Recreation Commission will adjourn to its next regularly scheduled meeting. STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) CITY OF ATASCADERO ) I, SHANNON SIMS, being fully sworn, deposes, and says that she is an Administrative Assistant of the City of Atascadero and that on Thursday, June 11, 2009, she caused the above Notice to be posted on the doors of City Hall, 6907 EI Camino Real, Atascadero, California. Shannon Sims, Administrative Assistant ITEM NUMBER: A - 1 DATE: 06/18/09 CITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION DRAFT MINUTES Thursday, March 19, 2009 REGULAR SESSION: 7:00 P.M. Chairperson Butz called the meeting to order at 7:05 p.m. and Commissioner Zirk led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Chacon, Cooper, Greenaway, Hatch, Marks, Zirk and Chairperson Butz. Youth Representative O'Connell. Absent: None. Others Present: Administrative Assistant Shannon Sims. Staff Present: Deputy Director of Public Works — Operations Geoff English and Recreation Supervisor Jennifer Fanning. COMMUNITY FORUM - None APPROVAL OF AGENDA MOTION: By Commissioner Marks and seconded by Vice Chairperson Chacon to approve the Agenda. Motion passed 7:0 by a roll -call vote. COMMISSION ANNOUNCEMENTS AND REPORTS Commissioner Zirk announced that he would not be in attendance at the April Commission Meeting. Commissioner Greenaway announced that she will not be in attendance at the April Commission Meeting. Chairperson Butz said she regrets not being able to attend the T -Ball Opening Ceremonies this past weekend. She encouraged Commissioners to attend any ceremonies for youth sports. Vice Chairperson Chacon informed the Commission about a Cinco de Mayo event taking place at the Sunken Gardens on May 2nd. He relayed that over the past couple of months he has had the opportunity to travel and research parks and recreation activities abroad. Commissioner Hatch gave an update that all of the bricks have been installed at the Veteran's Memorial. She publicly thanked Corey Meyer and staff for taking such wonderful care of the surrounding grounds. In addition, Ms. Hatch thanked Escuela Del Rio for their contributions once a week to maintaining the grounds. She also relayed that a public service announcement by Assemblyman Blakeslee recently took place at the memorial and that Blakeslee is working on putting the memorial on the Purple Heart Trail. She said that starting March 2010, the Foundation will be holding their annual memorial ball. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Meeting Minutes — February 19, 2009 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the February 19, 2009 meeting. [Community Services] 2. Petanaue Club Reauest — Colonv Park Communitv Center ■ Fiscal Impact: None. ■ Recommendation: Commission approve the request by a local Petanque Club to improve an area at Colony Park for a temporary location for a Petanque Terrain (Court). [Public Works] Deputy Director of Public Works — Operations Geoff English pulled Consent Item A - 2 so that a group presentation could be given on the report. MOTION: By Commissioner Hatch and seconded by Commissioner Marks to approve Consent Item A — 1. Motion passed 7:0 by a roll -call vote. Page 2 of 5 Deputy Director of Public Works Geoff English introduced Petanque Club member, Nathan Doster. Nathan Doster gave a power point presentation while Corey Meyer and Tom Jamason demonstrated the sport for the Commission. Mr. Doster answered questions of the Commission. PUBLIC COMMENT Tom Jamason, City Parks Department, explained the location of the area proposed. He pointed out that Petanque is played on dirt with minimum impact and, when not in use, the area can be used for other sports. Mr. Jamason encouraged all interested to come join and play on Sundays at 1:00 p.m. at Colony Park. Chairperson Butz closed the Public Comment period. MOTION: By Commissioner Zirk and seconded by Commissioner Cooper to approve the request by the local Petanque Club to improve an area at Colony Park for a temporary location for a Petanaque Terrain (court). Motion passed 7:0 by a roll -call vote. B. MANAGEMENT REPORTS: 1. Wrestling Bacchantes — Location Selection Process ■ Fiscal Impact: None. ■ Recommendation: Commission receive, comment and file. No action required. [Public Works] Deputy Director of Public Works — Operation Geoff English gave the report and answered questions of the Commission. Chairperson Butz recessed the meeting for a break from 8:25 — 8:30 p.m. Commissioner Marks excused herself from the meeting and exited the building. 2. Master Plan Revision Process / New Site Location for the Wastewater Overflow Basin For Colonv Park (Formerly Traffic Wav Park) ■ Fiscal Impact: Between $5,000 - $9,500, depending upon the scope and number of revisions necessary to finalize the plan. ■ Recommendation: Commission review previous Park Site Plan and subsequent changes, identify stakeholders for the Site Plan revision and approve the process for the final Park Master Plan. Commission may also consider approval of the new location for the Wastewater Overflow Basin at this time. [Community Services] Page 3 of 5 Deputy Director of Public Works — Operations Geoff English gave the report and answered questions of the Commission. Discussion ensued amongst Commissioners about possible revision options and location of for the Wastewater Overflow Basin. MOTION: By Commissioner Zirk and seconded by Commissioner Hatch to approve the emergency bypass basin concept. Motion passed 6:0 by a roll -call vote. (Marks absent) Deputy Director of Public Works — Geoff English re -capped Commission's suggested Ad Hoc Committee appointees such as Don Clickard from the school district, an appointee from John Rogers office, a representative from the Puma Swim Club, someone from Atascadero High School Swim Club, a Girls Softball representative and representatives from the Commission. Mr. English said this item will be brought back to the Commission for final input before the Ad Hoc Committee is formed. C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force — 4/7/09 at 7:15 a.m., Atascadero High School. 2. Council/Chair Joint Meeting — 3/31/09 at 1:00 p.m. (March 16th agenda item deadline). Commissioner Cooper reported that at the last Atascadero Youth Task Force meeting, the focus was on planning to host the March Chamber Mixer. He elaborated on details of the mixer that was held earlier in the evening at Atascadero High School. Chairperson Butz read the list of list of topics the Commission had came up with for the upcoming Council/Chair Joint Meeting. She asked if there were any other additional topics Commissioners would like to see discussed and inquired if the Commission would like to prioritize items in case there isn't enough time to review them all at the meeting. It was decided that the following items would be a priority for discussion - 1 . iscussion: 1. Stadium Park Utilization 2. Aquatics Summer Program at the High School should be a priority (even with the shortfall) 3. Encourage Council to do anything/everything to maintain the service level in Parks and Recreation. They believe that the Parks/Recreation will be utilized a lot more in coming years due to the economy. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ CPRS District VII Awards Banquet — Friday, March 20th at the Pavilion on the Lake. Page 4 of 5 ■ Monster Skate Contest — Saturday, March 21St at George Beatie Skate Park. ■ Flumpa & Friends Event — Saturday, March 28th at Colony Park Community Center. ■ Charles Paddock Zoo "Bunny Town"-- April 4th — 19th 2. Colony Park Community Center Update 3. Park Project Update 4. AZA Accreditation Conference Recreation Supervisor Jennifer Fanning reviewed upcoming calendar items. Deputy Director of Public Works — Geoff English gave the Park Projects Update. _\1aL6111NZIlyi1=1ZY6 Chairperson Butz adjourned the meeting at 9:40 p.m. MINUTES PREPARED BY: Shannon Sims, Administrative Assistant Page 5 of 5 ITEM NUMBER: A - 2 DATE: 06/18/09 CITY OF A TA SCA DERO PARKS AND RECREA TION COMMISSION DRAFT MINUTES Thursday, May 21, 2009 REGULAR SESSION: 7:00 P.M. Vice Chairperson Chacon called the meeting to order at 7:10 p.m. and Youth Representative O'Connell led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Greenaway, Marks, Zirk and Vice Chairperson Chacon. Youth Representative O'Connell. Absent: Commissioners Cooper, Hatch and Chairperson Butz. Others Present: Administrative Assistant Shannon Sims. Staff Present: Deputy Director of Public Works — Engineering David Athey, Zoo Director Alan Baker and Recreation Supervisor Jennifer Fanning. COMMUNITY FORUM — None APPROVAL OF AGENDA MOTION: By Commissioner Marks and seconded by Commissioner Greenaway to approve the agenda. Motion passed 4:0 by a roll -call vote. COMMISSION ANNOUNCEMENTS AND REPORTS Vice Chairperson Chacon spoke about the recent Cinco de Mayo event that took place in the Sunken Gardens. He expressed gratitude to the City, Main Street Association, the Redevelopment Agency, Zoological Society and appreciation for the leadership of George Dodge and Steve Martin. Commissioner Zirk spoke about the success of the recent ABC Church concert event in the Sunken Gardens. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Meeting Minutes — March 19, 2009 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the March 19, 2009 meeting. [Community Services] Commissioner Marks announced that she was not present for the entire March 19, 2009 meeting and, therefore, would not be able to vote on Item A-1. PUBLIC COMMENT - None MOTION: By Commissioner Zirk and seconded by Commissioner Marks to continue Consent Item A-1 to the next Commission meeting. Motion passed 4:0 by a roll -call vote. B. MANAGEMENT REPORTS: 1. Atascadero Lake Park Frontage Project Design Plan ■ Fiscal Impact: Lake Park Frontage Improvement Project is budgeted at $660,000 in Redevelopment Agency funds. ■ Recommendation: Commission review, comment and recommend approval of the Atascadero Lake Park Frontage Project design plan. [Public Works] Recreation Supervisor Jennifer Fanning introduced Deputy Director of Public Works — Engineering David Athey. Deputy Director of Public Works — Engineering David Athey gave the report and answered questions of the Commission. PUBLIC COMMENT Leslie Axtell, resident and member of the Veteran's Memorial Foundation, commented that Item 14, the low shrubs along 41 (not exceed 24 inches), should not interfere with the view shed of the Memorial. She inquired what the height of Item 5, the concrete 2 - rail fence, would be. Ms. Axtell is hopeful that Item 9, memorial signage, will incorporate illumination of the Memorial sign, and the banner itself, as well as the Zoo sign. She requested that an additional banner holder be placed over by the Memorial to display upcoming activities going on at the Site. She encouraged the Commission to support this project and move it forward to the City Council. Page 2 of 4 Barbara Combs, 9005 Lakeview Drive and head of Atascadero Lake Neighborhood Association, received notice of the meeting and hopes that in the future there will be more notices sent out to the public about meetings like this. She inquired when the improvements will begin if approved. Ms. Combs expressed appreciation for the cohesiveness of the proposed project to the rest of the park. Vice Chairperson Chacon closed the Public Comment Period. Deputy Director of Public Works — Engineering David Athey responded to Ms. Axtell's question and explained that the fence is designed to provide view shed and is not as tall as the current 3 -rail split wood fence. Deputy Director of Public Works — Engineering David Athey responded to Ms. Combs' inquiry stating that construction would more than likely begin next year. Commissioner Zirk made the suggestion that the zoo entrance signage be illuminated. MOTION: By Commissioner Zirk and seconded by Commissioner Marks to continue Management Report B-1 to the next Commission meeting. Motion passed 4:0 by a roll -call vote. 2. Atascadero Lake Park Bandstand Imarovement Proiect (saonsored b Atascadero Kiwanis Club) ■ Fiscal Impact: No City Funds to be used. The plans, materials and construction costs will be donated by the Kiwanis Club of Atascadero. Maintenance costs on the structure will be minimal. ■ Recommendation: Commission review the project concept and recommend approval of the Atascadero Lake Park Bandstand Improvement Project sponsored by Atascadero Kiwanis Club. [Public Works] Recreation Supervisor Jennifer Fanning gave the report and answered questions of the Commission. PUBLIC COMMENT Barbara Combs, 9005 Lake View Drive, expressed that she likes the idea of Kiwanis wanting to donate but if it's not going to be an aesthetic, long-term design, we might want to wait and do it right. She said that she feels strongly that the gazebo needs to be something really beautiful to look at. Vice Chairperson Chacon closed the Public Comment period. MOTION: By Commissioner Marks and seconded by Commissioner Greenaway to continue Management Report B-2 to the next Commission meeting. Motion passed 4:0 by a roll -call vote. Page 3 of 4 C. COMMITTEE & LIAISON REPORTS 1. Atascadero Youth Task Force — 06/02/09 at 7:15 a.m., Atascadero High School. No reports given. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ Tuesday Night BBQ in the Park — Every Tuesday beginning June 16th — August 25th, Atascadero Lake Park • Atascadero Wine Festival Golf Tournament — June 26th, Chalk Mountain Golf Course ■ Atascadero Wine Festival — June 27th, Atascadero Lake Park 2. Colony Park Community Center Update 3. Park Project Update Recreation Supervisor Jennifer Fanning reviewed the Staff Comments/Announcements with the Commission. Commissioner Zirk requested that the Commission information be updated in the next Atascadero Magazine and that it also be corrected in the Atascadero News. He also inquired if the Zoo had been accredited. Zoo Director Alan Baker responded that the Zoo is still accredited, but the re- accreditation has been tabled for a year. He said they will be back in the Fall to reevaluate and the official letter from the board has not yet been received. There was Commission consensus that the Zoo Accreditation be placed on a future agenda. Vice Chairperson Chacon mentioned the proposed day/time for the special Commission meeting on June 4th, at 6:OOpm. He asked the Commission to check their calendars and respond to staff. Mr. Chacon also said that he noticed in the Atascadero News that under the Government Representatives section, the Parks and Recreation Commission has been omitted. E. ADJOURNMENT: Vice Chairperson Chacon adjourned the meeting at 7:55 p.m. MINUTES PREPARED BY: Shannon Sims, Administrative Assistant Page 4 of 4 ITEM NUMBER: B - 1 DATE: 06/18/09 Atascadero Parks and Recreation Commission Staff Report — Public Works Department Atascadero Lake Park Bandstand Improvement Project (sponsored by Atascadero Kiwanis Club) RECOMMENDATION: Commission review the project concept and recommend approval of the Atascadero Lake Park Bandstand Improvement Project sponsored by Atascadero Kiwanis Club. DISCUSSION: Background: This item was continued from the May 21, 2009 Parks and Recreation Commission meeting due to a lack of design plans for review. The Atascadero Kiwanis Club previously submitted plans to the City of Atascadero for the design, funding and construction of improvements to the Lake Park Bandstand. The existing Lake Park Bandstand is adjacent to the wading pool. The bandstand is a popular feature at the Lake Park, and has been used by generations of park users. The bandstand is used by the Community Band in the summer on Tuesday evenings, the City's "Concerts in the Park", and serves as an entertainment stage for many special events including the Wine Festival, Children' Day in the Park, car shows and many other public and private events held a the Lake Park. The bandstand is in deteriorating condition and in need of significant improvements. The bandstand roofing material needs to be replaced, portions of the wood roof frame structure has dry rot and the electrical system is out -dated. Also, the accessibility of the bandstand does not meet current ADA standards. The Kiwanis Bandstand Renovation project will address all of these things, as well as give the bandstand a facelift, consistent with our Lake Park Design Guidelines. The entire project will be generously donated to the City by the Kiwanis Club. The ultimate Lake Park Master Plan calls for a completely new outdoor amphitheater on the edge of the Lake. Funding for a project of that scale is many years away. In the meantime, the proposed improvements to the existing bandstand will serve the community well in the years ahead. The Commission is being asked to review and give any input prior to the final approval being made by the Community Development Department to start construction. Staff is recommending approval since these improvements are needed and will greatly enhance the use of the bandstand. The conceptual bandstand plan and elevations are included in the packet. FISCAL IMPACT: No City Funds to be used. The plans, materials and construction costs will be donated by the Kiwanis Club of Atascadero. Maintenance costs on the structure will be minimal. ATTACHMENT: A - Concept plan for the Lake Park Bandstand- Elevations B - Concept plan for the Lake Park Bandstand- Site Plan i i i i i � i I I I I I BANDSTAND SLAB I I / I a I �I l IX 4 d a PROPOSED SIDEWALK I IN \ ����/ KL HEAD l \ O / I • WATER MAIN _ -- KLER HEAD PHONE LIQ --- -- ----- - • G� �� pHpNE _ _ -_ _ - ----- -�— LECTRICAL E 11 VOLT "/o RPN�/ IRRIGATION IRRIGAT N VALVE I �- / ►- / / 0 / SPRINKLER -H€� • • \ ° • N 24 VOLT r - O � SITE PLAN r _ ,Oo 3357 rro bac%, atascaa'ero, ca 9322 K805,� 462-94,5,5 Prelim-SitePlan 2-70403 Apr 0q 200ci ATASCeAPER0 LAKE FARK BANP STANP MD Pre -manufactured trusses with attached exposed, shaped rafter tails Q r7 / rj- �4 0 0 a -0 a s __ I I New footing and slab extension. Slab I extension to be flush with existing I I I I (typ.) and doweled @ 24" o.c. I I I I I I I I I I I I I II I I m I I (E) 36" d is oak tree. I I I I I I I U) m I I I I I I I I I ® I I I I I I I I a I I I I I -- - - - - - - - - - I I I I I I I - -� I I I I I I o a ® a - s a s I I LJ TT F- 57-01, 37-O" ol (E) slab dimension FLOOR PLAN/FOUNIi" ATION PLAN ROOF PLAN Dimensional comp shingles Dimensional comp shingles Shaped exposed beam end 12 I� 3 typ. II 4x6 exposed rafter tails u CAP05ru bean! end m 4x6 exposed rafter tails Hardi Board siding Hardi Board siding 8x8 wood post (typ.) Q o 48x8 post (typ.) 4 r i- �" i\ � � i\A5\/, Stone veneer per P.T. specs= SCEE Stone veneer per AT. specs FRONT REAR ELEVATIONS Preliminary Plan and EIevation5 33,5,7,,-1.- lad&, atascaA w, ca 93,s'22 �805� 462-9�f88 ✓ Prelim -Plan 2-70403 Apr 0q 200ci ATASCA�EKO LACE PARK STAOE MD