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HomeMy WebLinkAboutPRC_2009-03-19_AgendaPacketCITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION AGENDA Thursday, March 19, 2009 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. all 4sm4107y_1 ": 07/_1Z[s]=1 ROLL CALL Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Barbie Butz Daniel Chacon Christian Cooper Susan Greenaway Ann Hatch Sorrel Marks Tom Zirk Matthew O'Connell COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to three minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Meeting Minutes — February 19, 2009 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the February 19, 2009 meeting. [Community Services] 2. Petanaue Club Reauest — Colonv Park Communitv Center ■ Fiscal Impact: None. ■ Recommendation: Commission approve the request by a local Petanque Club to improve an area at Colony Park for a temporary location for a Petanque Terrain (Court). [Public Works] B. MANAGEMENT REPORTS: 1. Wrestling Bacchantes — Location Selection Process ■ Fiscal Impact: None. ■ Recommendation: Commission receive, comment and file. No action required. [Public Works] 2. Master Plan Revision Process / New Site Location for the Wastewater Overflow Basin For Colony Park (Formerly Traffic Way Park) ■ Fiscal Impact: Between $5,000 - $9,500, depending upon the scope and number of revisions necessary to finalize the plan. ■ Recommendation: Commission review previous Park Site Plan and subsequent changes, identify stakeholders for the Site Plan revision and approve the process for the final Park Master Plan. Commission may also consider approval of the new location for the Wastewater Overflow Basin at this time. [Community Services] C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force — 4/7/09 at 7:15 a.m., Atascadero High School. 2. Council/Chair Joint Meeting — 3/31/09 at 1:00 p.m. (March 16th agenda item deadline). D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: • CPRS District VII Awards Banquet — Friday, March 20th at the Pavilion on the Lake. ■ Monster Skate Contest — Saturday, March 21St at George Beatie Skate Park. ■ Flumpa & Friends Event — Saturday, March 28th at Colony Park Community Center. ■ Charles Paddock Zoo "Bunny Town"-- April 4th — 19th 2. Colony Park Community Center Update 3. Park Project Update 4. AZA Accreditation Conference E. ADJOURNMENT: THE NEXT REGULAR PARKS AND RECREATION COMMISSION MEETING IS TENTATIVELY SCHEDULED FOR APRIL 16, 2009 AT 7:00 P.M. I, Shannon Sims, Administrative Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the March 19, 2009 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, March 13, 2009 at Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 13th day of March, 2009 at Atascadero, California. Shannon Sims, Administrative Assistant City of Atascadero City of Atascadero WELCOME TO THE ATASCADER0 PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: • You must approach the lectern and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 3 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: Please approach the lectern and be recognized Give your name and address (not required) State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department at City Hall prior to the deadline. ITEM NUMBER: A - 1 DATE: 03/19/09 CITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION DRAFT MINUTES Thursday, February 19, 2009 REGULAR SESSION: 7:00 P.M. Chairperson Butz called the meeting to order at 7:05 p.m. and Vice Chairperson Chacon led the Pledge of Allegiance. ROLL CALL: Present: Absent: Others Present: Staff Present: COMMUNITY FORUM Commissioners Chacon, Cooper, Greenaway, Hatch, Marks, Zirk and Chairperson Butz. None. Administrative Assistant Shannon Sims. Community Services Director Brady Cherry and Acting Public Works Director Geoff English. Eric Greening, 7365 Via, encouraged Commissioners to visit the Historic Colony House Museum. He inquired if, now that the creek is flowing, the City would be able to draw water from it through the pipe to fill the Lake. APPROVAL OF AGENDA: MOTION: By Commissioner Hatch and seconded by Commissioner Greenaway to approve the Agenda. Motion passed 7:0 by a roll -call vote. COMMISSION ANNOUNCEMENTS AND REPORTS: Commissioner Cooper reported that the Atascadero Youth Task Force has many exciting things on the horizon. He said that the Task Force will be hosting the Chamber Mixer on March 19th at the Atascadero High School. Commissioner Hatch reported that the Veteran's Memorial Committee hopes to have the remainder of the bricks in place by the end of the month and will also be completing touch up work on the Memorial soon. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Meeting Minutes — January 15, 2009 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the January 15, 2009 meeting. [Community Services] 2. Alvord Field Building Signage and Installation of a New Babe Ruth Batting Cage ■ Fiscal Impact: None. ■ Recommendation: Commission approve Babe Ruth Baseball's request to install new building signage and a new batting cage beyond the left field fence at Alvord Field. [Community Services] 3. Veteran's Memorial Shed Placement ■ Fiscal Impact: None. ■ Recommendation: Commission approve the location for the new utility/storage shed for the Atascadero Veteran's Memorial at Atascadero Lake Park, adjacent to Alvord Field. [Community Services] Eric Greening pulled Item A-1 and requested that under item B-3 Public Comment, the words "at the Estrada Adobe site" be added to what he said. MOTION: By Commissioner Hatch and seconded by Vice Chairperson Chacon to approve the consent calendar with the addition of the words, "at the Estrada Adobe site" to Item A — 1. Motion passed 7:0 by a roll -call vote. B. MANAGEMENT REPORTS: 1. Eaale Scout Proiect — Atascadero Lake Park Landscaaina (Gerhardt ■ Fiscal Impact: None. ■ Recommendation: Commission recommend approval of a proposed project to landscape an area near the Charles Paddock Zoo Maintenance Building at Atascadero Lake Park. [Public Works] Page 2 of 9 Acting Public Works Director Geoff English introduced Eagle Scout Candidate, Jacob Gerhardt. Jacob Gerhardt, gave the presentation and answered questions of the Commission. PUBLIC COMMENT Eric Greening, thanked the applicant, particularly for noticing the neglected area at the Lake Park and zeroing in on the need. Chairperson Butz closed the Public Comment Period. MOTION: By Commissioner Marks and seconded by Commissioner Hatch to approve the proposed project. Motion passed 7:0 by a roll -call vote. 2. Letter of Concern - Little Leaaue Plavaround ■ Fiscal Impact: None. ■ Recommendation: Commission review letter of concern by Kip Meredith, President of Atascadero Little League, regarding safety concerns with the location of the Paloma Park Playground. [Community Services] Community Services Director Brady Cherry gave the report and answered questions of the Commission. PUBLIC COMMENT — None. Community Services Director Brady Cherry said he will contact Kip Meredith, President of Atascadero Little League to let him know the Commission has reviewed the letter. 3. Charles Paddock Zoo Front Entrance and Restroom Improvement Project ■ Fiscal Impact: $763,000 in budgeted funds. ■ Recommendation: Commission review and approve the new restroom design concept and location in the Charles Paddock Zoo. The Commission may also provide comment on the preliminary front entrance design. [Community Services] Community Services Director Brady Cherry gave the report and answered questions of the Commission. Zoo Director Alan Baker answered questions of the Commission. Page 3 of 9 PUBLIC COMMENT Eric Greening, said the project looks good. Chairperson Butz closed the Public Comment Period. MOTION: By Vice Chairperson Chacon and seconded by Commissioner Cooper to approve the new restroom design concept and location in the Charles Paddock Zoo. Motion passed 7:0 by a roll -call vote. 4. Sub -Committee Recommendations — Proaosed Smokina Ban ■ Fiscal Impact: To be determined. ■ Recommendation: Commission review the wide range of options provided for consideration by the Commission Sub -Committee and make a recommendation to Council. [Community Services] Vice Chairperson Chacon thanked members of the Sub -Committee and gave the report. Mr. Chacon answered questions of the Commission. Commissioner Marks, read the following statement into the record: "The Staff Report for this item is incomplete and misleading. Proposals for restricting smoking in public parks have been brought before this Commission by Atascadero High School students, residents, public health specialists, and community service organizations on several occasions. During one of those earlier meetings a community member, speaking during the public comment period, indicated her belief that the issue had less merit since it had been brought to us from outsiders. I find this sort of xenophobia unfortunate from community members, and entirely unacceptable in City documents. I highlighted this problem as gently as I could during our October meeting, when I requested that the minutes accurately reflect the residential status of speakers on this topic and thanked the girl scouts for their related efforts. Furthermore, I specifically requested a summary of other agency smoking restrictions. The Staff Report's Observation No. 8: "state and federal laws do not currently ban use of tobacco products in all outdoor areas" does not address that request. What are the restrictions? Are there required setbacks from schools and children's play areas? If so, how far? Observation No. 7 says "it appears that people are generally more concerned about second-hand smoke in a confined area, rather than in an unrestricted outdoor environment." That may be a true statement if you are referring to people in general. But it is certainly not reflected by the 75% Page 4 of 9 of those surveyed who supported some restriction of smoking in parks and two- thirds supported restriction in all parks and public facilities. I don't believe a effort to evaluate reasonable alternatives and accurately report the findings has been adequately demonstrated, and 1 suggest we continue this item to a later date when such effort is made." Commissioner Zirk expressed that he shares Commissioner Marks' viewpoint. He commented that the real world is moving towards a smoking ban and he would like to see that continue. Commissioner Hatch said that the goal of the sub -committee was to be objective, gather as much information as possible and analyze the results. She said the Commission's job is to represent the public and it was obvious, by the lack of public comment, that the public did not find this to be a pressing issue. Ms. Hatch respectfully disagrees that the report is incomplete and thinks that maybe it's just not giving us the answer we want. Commissioner Greenaway asked for clarification on current restrictions pertaining to smoking. Community Services Director Brady Cherry responded that there are currently no City ordinances, however, the current State ordinances do apply. Vice Chairperson Chacon stated that the sub -committee tried to state the balance and be unbiased. He pointed out that the people who did turn out to speak during public comment for this item were fundamentally the same people. Mr. Chacon also commented that all Cities with smoking restrictions vary in the amount of restrictions; they are not all uniform. Upon speaking with many members of the public on the streets, he found people who smoked felt "demonized." He expressed how important it is to listen to everyone's perspective and relayed his appreciation the public who did come out and comment. PUBLIC COMMENT Eric Greening, spoke of smoking issues in Stadium Park and the possible fire hazards that could be created by it. He talked about the flammable environment and the close proximity of homes in Stadium Park and other City parks. Wayne Hanson, resident and Chairperson of San Luis Obispo County Smoking Coalition, said he's in attendance at this meeting as volunteer. He commended the sub- committee and expressed amazement at amount of work they did. Mr. Hanson announced that he was not happy with results or recommendations. He spoke about fire hazards related to smoking and reminded the Commission that the Community looks to them to make policy decisions. Page 5 of 9 Amber Aloin, Health Education Specialist with the County of San Luis Obispo Public Health Department Tobacco Control Program, thanked the sub -committee for their work. She pointed out that students are especially concerned about tobacco in the community. Ms. Aloin said that the Commission has an opportunity to be leaders for the community. Sandy Jack, resident, said he served on Commission during Stadium Park project. He commended the sub -committee's work. Mr. Jack stated that he is against continued erosion of individual rights and freedoms and doesn't want designated smoking areas or total bans. He encouraged the Commission to not add another law that the City can't enforce. Bill Hatch, resident, concurred with Mr. Jack's remarks about individual freedom and rights. He said that we don't want to create laws that divide the community and create confrontation amongst our citizens. Mr. Hatch encouraged the Commission to weigh this carefully. Al Fonzi, 7880 Sinaloa, suggested that gathering signatures of thousands of registered voters, then taking the issue to Council is the way to go. He said he is not in favor of a total ban in park areas, options one or two are the best choices in his opinion. Mr. Fonzi also expressed that the City does not have the police resources to try to enforce such a ban. Chairperson Butz closed the Public Comment Period. Community Services Director Brady Cherry clarified that the report in the packet is the work of the sub -committee, not City staff. He thanked all three of the sub -committee members for their hard work and dedication. Commissioner Marks thanked everyone for showing up and voicing their opinion. Commissioner Zirk inquired who was in charge of the phone survey regarding the smoking issue for which he received a phone call late last year and what were the results. Chairperson Butz re -opened the Public Comment Period. Christina Le Fevre, resident and Health Education Specialist with the County of San Luis Obispo Public Health Department Tobacco Control Program, stated that she is appearing before the Commission this evening on maternity leave, not as paid employee. She stated she has no knowledge of a phone survey being conducted in the City of Atascadero regarding the proposed smoking ban. Ms. Le Fevre answered questions of the Commission. Chairperson Butz closed the Public Comment Period. Page 6 of 9 Commissioner Hatch, said that if people are truly interested in something, they will show up. She commented that people had numerous chances to show up and speak and that few people actually attended. Ms. Hatch believes the Commission and sub- committee has done their due diligence with this issue. Commissioner Cooper thanked the sub -committee and public speakers. He said he has a strong opinion about this issue, especially being he's a Health Science teacher. He agreed that attendance was poor and that effort was made. Mr. Cooper agreed with Commissioner Marks to take no action at this time and possibly collect more information. He strongly encouraged a full ban. Commissioner Zirk commented that in his research 9 cities have banned tobacco products outright in all city parks and 2 cities banned it in designated areas. He expressed concern about setting an example for the young people. Youth Representative Matthew O'Connell said aside from all the health issues, visiting a park should be a pleasant outdoor experience. He personally feels that if he is in the area where smoker is, it does make him feel uncomfortable. Mr. O'Connell stated that it would be difficult to enforce but he wants to see a more pleasant environment. He said that restricted areas would be beneficial. Commissioner Hatch commended Commissioner Cooper on educating youth about health issues as a teacher. She stated that educating youth that they can make choices is important. With regards to cigarette litter, Ms. Hatch talked about other types of trash that are strewn about the parks. Commissioner Marks recommended that staff reports be filled with facts. Chairperson Butz said she talked to a lot of people and that they are really divided. She expressed concern about why the public didn't come out to comment on this issue when they were offered so many opportunities. She expressed worries about the costs involved with a total ban and the ability to enforce. Vice Chairperson Dan Chacon said he thinks there is a lot of personal and emotional attachment people have to this issue. He re-emphasized that the sub -committee really tried to take all of their emotions and personal feelings out of this issue. Mr. Chacon encouraged that we don't characterize other people by what they do. Commissioner Greenaway expressed that she could see banning smoking at the Zoo but not at a park. A discussion about possible Motions ensued amongst the Commissioners. Page 7 of 9 MOTION: By Commissioner Hatch and seconded by Commissioner Greenaway to implement the second options to recommend implementation of partial restrictions in such places as; 1. Zoo 2. Children's playground. (already State law) 3. Spectator areas at City parks (within 20 feet) in such places as; a. Concerts b. Movies c. Athletic Events d. Theatrical Events, etc. 4. For the above restricted areas, we recommend identifying designated smoking areas. Motion passed 6:0 by a roll -call vote. (Zirk abstained) C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force — 3/3/09 at 7:15 a.m., Atascadero High School (Hosting Chamber Mixer in March). 2. Council/Chair Joint Meeting — 3/31/09 at 1:00 p.m. (March 16th agenda item deadline). Community Services Director Brady Cherry talked about quarterly Mayor/Mayor Pro - Tem and Chair/Vice-Chair meetings. He asked that if the Commission has any items to be discussed at this meeting, to relay them to Chairperson Butz or Vice Chairperson Chacon. Commissioner Hatch added the following items to the items list for the meeting: • The City promote use of Colony Park Community Center to be utilized more as money maker during the day (conventions, seminars, etc.) • Utilization of Stadium park • Increase efforts to utilize and promote Atascadero Lake Park more during the Holiday season Chairperson Butz suggested the following be added to the list: • Using Colony Park Community Center for more senior activities D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ T -Ball Opening Ceremonies ■ T -Ball Season Begins ■ 2009 Commissioner Workshop — Saturday, February 21St, Hearst Castle Page 8 of 9 2. Park Project Update 3. Quarterly Future Agenda Items List 4. Colony Park Community Center Update Community Services Director Brady Cherry talked about carpooling to the Commissioner Workshop. Acting Public Works Director Geoff English gave the parks project update. E. ADJOURNMENT: The meeting was adjourned at 9:55 p.m. MINUTES PREPARED BY: Shannon Sims, Administrative Assistant Page 9 of 9 ITEM NUMBER: A-2 DATE: 03/19/09 Parks and Recreation Commission Staff Report — Public Works Department Petanque Club Request Colony Park Community Center RECOMMENDATION: Commission approve the request by a local Petanque Club to improve an area at Colony Park for a temporary location for a Petanque Terrain (Court). DISCUSSION: There is a request by a local Petanque Club to convert the unused dirt area behind the outdoor basketball courts at the Colony Park Community Center to a Petanque Terrain (courts). This currently neglected space can be transformed into a popular focal point for healthful recreation by broad local demographics as well as be a tourist attraction. The improvements will be temporary until the Colony Park Master Plan is completed. The improvements will essentially be setting aside a flat decomposed granite surface for the courts. The area will be temporary until permanent courts can be located in the Colony Park Master Plan or elsewhere. The Club will be utilizing surplus materials and volunteer help to minimize costs. Mr. Nathan Doster of the Petanque Club will be present to answer questions, if necessary. FISCAL IMPACT: None to the City, the Club will do the improvements. ATTACHMENT: Proposed Site Location r -r ITEM NUMBER: B - 1 DATE: 03/19/09 Parks and Recreation Commission Staff Report — Public Works Department Wrestling Bacchantes Location Selection Process RECOMMENDATION: Commission receive, comment and file. No action required. DISCUSSION: Background: The sculptured statue known as the Wrestling Bacchantes was created by Italian artist Petrilla and exhibited at the 1904 World's Fair by the Italian Government. It was then purchased by Atascadero Founder E.G. Lewis for display in the Atascadero Colony Civic Center. They were displayed at various locations in the Civic Center prior to their most recent installation in the Sunken Gardens. Ethos, a well respected art conservation firm located in Cambria, was contracted to evaluate the statue, resulting in the 2004 Condition Assessment Report and Conservation Treatment Proposal. The report described in detail the condition of the statue and the various factors that had contributed to their deterioration. Factors such as rain, temperature fluctuations and water condensation; microbiological growth, road vibrations, and vandalism all contributed to the deterioration. Additionally, previous restorations had created stress points which over time resulted in cracks in the original marble. On December 12, 2006, the Atascadero Community Redevelopment Agency awarded a contract for $235,100 to Ethos for the restoration and conservation of the Wrestling Bacchantes. The restoration is currently well underway at the Ethos studio in Cambria. It is anticipated that the restoration will be complete and the statue ready for return late this year. ITEM NUMBER: B - 1 DATE: 03/19/09 On February 10, 2009 staff made a presentation to City Council regarding the placement of the statue upon completion of the restoration. Staff asked for direction regarding the process to determine the location. The City Council directed staff to return the statue to somewhere in the Sunken Gardens and to work through the Parks and Recreation Commission to seek input from the Historical Society, Ethos and the public. This process is to result in a recommendation to the City Council. Conclusion: Staff proposes to bring this item back to the Parks and Recreation Commission in June or July in the form of a workshop that will include the following: • Presentation by Ethos regarding long-term care and display concerns. • Comments by the Atascadero Historical Society. • Placement options in the Sunken Gardens prepared by City staff considering financial and other constraints. • Public comment opportunities A final recommendation from the Parks and Recreation will be forwarded to the City Council following the public workshop. FISCAL IMPACT: There are no financial impacts of the actions presented in this staff report. The Atascadero Redevelopment Agency budget for 2007-2009 has a current balance of $51,980.00 for the return transportation and placement of the statue. ATTACHMENTS: Photographs of the Wrestling Bacchantes Thestatue is coveredwith microbiological growtb,dirt, rust stains, etc - even some egg and graffiti.There arealso present (and much more extensively than initially thougbt)several layersof white paint coating which waspresumably applied to cover the above. Therefore, the first stage of conservation consists of cleaningusing primarily apencil steam generatorandsolvents where necessarg.Because the marble is in some places in fairly fragile condition (cracked, delaminating, or scratched), this is of necessity, a slow, careful process. go do s Thephoto of the head shows the faceof the right figure duringcleanin&her left side is prior to cleaningand the right,after. May 3, 2007 The Bac rest, rem has. aro, era( we4 All of the old restorations must be removed and the limbs prepared for current "stateof the art- repairs and restoration. ITEM NUMBER: B - 1 DATE: 03/19/09 ITEM NUMBER: B - 2 DATE: 03/19/09 Parks and Recreation Commission Staff Report — Community Services Department Master Plan Revision Process / New Site Location for the Wastewater Overflow Basin For Colony Park (Formerly Traffic Way Park) RECOMMENDATION: Commission review previous Park Site Plan and subsequent changes, identify stakeholders for the Site Plan revision and approve the process for the final Park Master Plan. Commission may also consider approval of the new location for the Wastewater Overflow Basin at this time. DISCUSSION: Background: In August 2004, the City Council directed staff to proceed with the development of a site plan for the expanded Colony Park/Traffic Way Park, and develop a building design for the new Recreation Center. The City retained the services of Volz Design, landscape architects and park planners, to work with the City in developing a Site Master Plan for Colony Park/Traffic Way Park and the Recreation Center complex. To expedite the planning process, a team of community members and staff members were assembled to form a focus group to develop ideas and design concepts for the site. The focus group was comprised of the following individuals; Barbie Butz, Jerri Dahlen, Rod Landis, Doug Livengood, Rick Matthews, Jay Sechrist, Barbara Newsome, Jamie Ogden, Paula Anton, Brady Cherry, Geoff English, Dan Lashley, Steve Kahn, and project architects David Volz and Gary Vazquez. The City of Atascadero also retained the services of BFGC Architects, to prepare the design plans for the new Recreation Center building. City staff worked with the architect on the building design, and the plans were approved by the City Council in February of 2005. The construction documents were then prepared, and additional exterior park features were subsequently added to the project, as the Community Center construction budget allowed for the exterior landscaping, picnic area, and outdoor basketball courts. COLONY PARK/TRAFFIC WAY PARK MASTER PLAN The Colony Park focus group team walked the 12.5 care site at its first meeting, and discussed and evaluated the present environment of the total property. Many ideas and issues were discussed including, tying the facility to the downtown, using the creek as a natural park amenity, trail and pedestrian connections, determining the use of the Hay and Feed building (now the George Beatie Skate Park), setting aside an area for a future pool facility, visibility from the street, adequate parking, and the many present and future uses of the entire park site. The focus group recognized that the future development of Colony Park facilities would play an important role in creating and reshaping the use of the park property itself, and could have a significant impact on the downtown area in a positive sense. The original site plan that was developed Plan incorporated several guiding principles important to the focus group: 1) It must be able to accommodate the construction of the recreation center within one year. 2) It must retain and enhance the Atascadero Girls Softball Association uses. 3) It must include the development of a skate park on-site. 4) It may identify an area to be set aside for a future pool site. 5) It should protect and enhance the riparian areas. 6) It should be balanced in design to meet present and future needs. 7) It must be proportionate to Atascadero's population and economic growth of the community. Based upon the above and many other factors discussed by the focus group, the Committee went through design exercises to explore a number of design options. The Site Master Plan (attached) approved the City Council represented a refinement of all of the factors discussed by the focus group, F.Y.I. (teen advisory group), and the Parks and Recreation Commission at its own public hearing on February 17, 2005. David Volz, of Volz Design, described the original plan as an expression of the direction of how the citizen groups and city staff envisioned Colony Park accommodating the new Recreation Center building, and how the entire park complex could function in the future. Colony Park has become a significant part of Atascadero's community life now, and it will become even more vital in the future as the park improvements are made and the city's downtown evolves. The Parks and Recreation Commission, the Colony Park Focus Group, F.Y.I. and city staff all came up with a good plan with the information available at that time. Once new information became available, a number of things occurred which caused changes in the original site plan once the Colony Park Community Center design got underway. The primary change involved shifting the Community Center building on the property from the location originally conceived in the site plan. The building location was shifted to the current location due to several factors; the project no longer required the ball fields to be moved because the undergrounding of the wastewater overflow basin was determined to be impractical, and there was a desire to save considerable money needed to move the ball fields, and also save as many mature trees on the property as possible (particularly the native sycamores and oaks). These trees can be seen surrounding the Community Center today. Thus, the ball fields remain in their original location, and the building was shifted southwest. After it was determined that the overflow basin would not be feasible to underground beneath the relocated ball fields, Public Works Engineering staff started work to design a new above ground basin in a new location on the site. That work has now been done, and drawings are attached which shown the new location. This project is ready to be approved by the City Council and have bids sent out. The project is being held until the Parks and Recreation Commission can review and approve the new location. This approval could be done at anytime from the time of the Commission meeting of March 19th, 2009, forward, as deemed appropriate by the Commission. Once approved, the project will proceed, and the Commission will establish the permanent location for the basin, and the park master planning process will account for that change. COLONY PARK COMMUNITY CENTER The new Community Center building has been in operation since December, 2007, and the site has worked very well, including the new exterior project amenities. Public input by citizens and youth was incorporated into determining the activities, features and spaces in the new center building. The desired programs are reflected in the architect's design. Some of the noteworthy features of the center included in the facility are a large gymnasium, teen center with lounge and cafe, dance/exercise room, arts and crafts room, meeting room, computer unit, storage, staff offices and restrooms. Exterior improvements were included in the project, including the picnic area, basketball courts and an area set aside for a "sprayground" water play area. Parking around the Community Center and Colony Park, has emerged as an issue that must be addressed as the Commission considers modifying the site plan. 2009 SITE MASTER PLAN CONSIDERATIONS - The Community Center footprint created by the shifting on the building on the site. - The Girl's Softball Association Fields to remain in their original location. - The Wastewater Overflow Basin being relocated to a new above -ground location. - Consideration of need for additional parking. - Is there enough space and parking for Aquatics Center w/pool? Is a pool feasible? - What is the highest and best use for the old Overflow Basin site? - Providing for Atascadero Creek Trail enhancements and amenities. - Current as -built locations for basketball courts, water play area and picnic area. - Other new recreation features and facilities that could be added to the Park. - Original site plan features and uses to be re -visited. - Retaining Parks and Facilities maintenance building and storage area on site. - Neighborhood impacts. - Identifying community stakeholders to include in the Master Plan process. FISCAL IMPACT: Revision process will be conducted by the Commission and City staff. Funding for David Volz, Inc., the current plan's original designer, to prepare new park conceptual design plans will be between $5,000 and $9,500, depending upon the scope and number of revisions necessary to finalize the plan. ATTACHMENTS: 1. Colony Park Initial Site Master Plan Diagram 2. Current Community Center Building and Parking Locations at Colony Park 3. Wastewater Overflow Basin Site Plan 104,9111m, 1AiIVA 10i!96111 11 Landscape Architects and Park Planners February 17, 2005 �ou�ra�s EX. HAY & FEED BUILDING Connect to Futrue Trail - 35' Wide Creek \\\ Buffer Connect to Futrue Trail Traffic Way Park City o Department f Ata s c adero of Parks & Recreation LEGEND KEY DESCRIPTION Softball Field (200 ft. fence) Softball Field (225ft. fence) Warm -Up Area Batting Cages (2) Indoor/Outdoor Skate & BMX Park Outdoor Climbing Wall Water Spray Play Area Playground (5-12 year olds) Playground (under 5 years old) Basketball Court (one full court & one half court) Small Outdoor Stage & Amphitheater Space Group Picnic & BBQ Area (50-75 people) Overhead Shade Structure 35' Wide Creek Buffer w/ Trails & Picnic Tables Concession Building (Approx. 400 SF) Main Park Enrty Turn Around, Drop -Off & Pick -Up Large Timber Construction Post & Rail Fence w/ Columns Entry & "Right -Turn -Out" Exit Only PROPOSED LANDSCAPE TREATMENT Sports Turf Manicured Lawn Color Accent Shrub & Ground Cover Plantings Selected "Low -Water Use" Shrubs, Ground Cover & Ornamental Grasses Oak Woodland & Natural Grasses Riparian & Natural Grasses (Non -Irrigated) Hydroseed Meadow Grasses (Non -Irrigated) odm Existing Trees Multi -Use Trail 1 11=30'-01 ' FEET 0 z 0 15 30 60 "DRAFT" MASTER PLAN • tLC--' NiR'P- Site Plan -Phase One Recreation Center X09 � Nunanu LEGI TRACT o \ , \J\ \\\ PROPERTY HT—OFuy �\ AC DIKE EDGE F PA GUTTER J \ SIDEWALK CENTERUNE ACCESS \\\\ \� TOP SAWCUTUT \ 11 \ EXISTING DRIVEWAY �I1\1\ DEMOLITION 2:1 SLOPE EXISTING CC 7� \ EXIST. WATE EXIST. SAN. EXIST. STOR \ \/ EX. S.S. MA S.S. MANHO X ` \ LATERA EX. o eo 12o EX. FIRE HY EX. WATER !`] ✓ X \ 1 INCH -60 FEET PG&E BOX BOLLARD MONUMENT TOP OF CUF i TOP OF OR' FINISHED SL -r-rrn \11\ EDGE F PP i I EMERGE Y \ \\\ GRADE BREIEDGE F \ 1 TR BYPASS PUBLIC ICUTILFLOW LINE I SIN U A INVERT DL"1J11V )1 DRAIN INLET REMOVE TRE E BENCHMARK /601 LIFT a \s` STATION _ #5 ' i e O ! TH CENTER / .�• BENCHMARK #614 SHEET INDEX 1. TITLE SHEET, It i i 2. DEMOLITION PL ' 3. HORIZONTAL 0 4. GRADING AND ii 5. UTILITY PLAN SITE MAP 6. ACCESS DRIVEI 7. SITE WALL PLA SCALE HORIZ 1"=60' 8. SITE WALL N01