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HomeMy WebLinkAboutPRC_2008-11-12_AgendaPacketCITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION AGENDA Thursday, November 20, 2008 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. all 4sm410]y_1 ":01F_1Zus] =1 ROLL CALL: Chairperson: Jay Sechrist Vice -Chairperson: Barbie Butz Commissioner: Daniel Chacon Commissioner: Julie Dunn Commissioner: Ann Hatch Commissioner: Jonalee Istenes Commissioner: Sorrel Marks Student Representative: Vacant Student Representative: Vacant COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to three minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Meeting Minutes — October 16, 2008 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the October 16, 2008 meeting. [Community Services] 2. Memorial Obiect Placement Reauest — Tree Dedication at Atascadero Lake Park Memorial Grove (Sibbach) ■ Fiscal Impact: None. ■ Recommendation: Commission recommend approval to the City Council of a request by Gere Sibbach to dedicate a memorial tree to be planted at Atascadero Lake Park Memorial Grove, Site #7, in memory of Norman L. "Larry" Booth. [Community Services] B. MANAGEMENT REPORTS: 1. Charles Paddock Zoo Front Entrance and Restroom Imarovement Project ■ Fiscal Impact: Restroom replacement $263,000 and Zoo front entrance $500,000 of budgeted Redevelopment Agency Funds. ■ Recommendation: Commission review the staff report and approve the new restroom location in the Charles Paddock Zoo. [Community Services] C 2. Turf Reduction Proposal for Atascadero Parks ■ Fiscal Impact: Minor fiscal impacts related to staff time for necessary irrigation modifications. ■ Recommendation: Commission recommend approval of the removal of approximately 25,300 square feet of turf from various Atascadero City -operated parks to accommodate for additional turf installed in the "Great Lawn" area of Atascadero Lake Park. [Community Services] 3. Atascadero Creek Trail and Restoration Project ■ Fiscal Impact: Final costs unknown at this time. ■ Recommendation: Commission receive and file. [Community Services] 4. Annual Holidav Special Meetina (December 2008 ■ Fiscal Impact: None. ■ Recommendation: Commission consider holdings the Annual Holiday Special Commission Meeting on December 18t , 2008. [Community Services] COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force — 11/02/08 at 7:15 a.m., Community Link. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar ■ Bug Zone — Opens Monday, November 17th ■ Wine & Wassel/Tree Lighting — Friday, December 5'", Sunken Gardens ■ Holiday Musical Walk Around the Lake - Saturday, December 6t" Sunken Gardens 2. Paloma Park Ballfield Lighting Project Update 3. Red River Hog Exhibit 4. Zoo Accreditation Progress E. ADJOURNMENT: THE NEXT REGULAR PARKS AND RECREATION COMMISSION MEETING IS TENTATIVELY SCHEDULED FOR DECEMBER 18, 2008 AT 7:00 P.M. I, Shannon Sims, Administrative Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the November 20, 2008 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, November 14, 2008 at Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 14th day of November, 2008 at Atascadero, California. Shannon Sims, Administrative Assistant City of Atascadero City of Atascadero WELCOME TO THE ATASCADER0 PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: • You must approach the lectern and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 3 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: Please approach the lectern and be recognized Give your name and address (not required) State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department at City Hall prior to the deadline. ITEM NUMBER: A - 1 DATE: 11/20/08 CITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION DRAFT MINUTES Thursday, October 16, 2008 REGULAR SESSION: 7:00 P.M. Chairperson Sechrist called the meeting to order at 7:05 p.m. and Commissioner Dunn led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Chacon, Dunn, Hatch, Istenes, Marks and Chairperson Sechrist Absent: Vice Chairperson Butz (excused) Others Present: Administrative Assistant Shannon Sims Staff Present: Community Services Director Brady Cherry, Acting Public Works Director Geoff English and Recreation Supervisor Jennifer Fanning. COMMUNITY FORUM Jonalee Istenes, resident, asked that staff provide an update of the RCD Project. Chairperson Sechrist closed the Community Forum Period. Community Services Director Brady Cherry stated that, per the request of the Commission, staff would provide a status update on the RCD Project at the next meeting. APPROVAL OF AGENDA: MOTION: By Commissioner Dunn and seconded by Commissioner Marks to approve the agenda. Motion passed 6:0 by a roll -call vote. COMMISSION ANNOUNCEMENTS AND REPORTS: Commissioner Hatch thanked City staff and the community of Atascadero for supporting the upcoming dedication ceremony of the Veteran's Memorial on November 8t", at 10:00 a.m. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Meetina Minutes — July 17. 2008 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the July 17, 2008 meeting. [Community Services] 2. Parks and Recreation Commission Meeting Minutes — September 18, 2008 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the September 18, 2008 meeting. [Community Services] 3. Memorial Obiect Placement Reauest — Tree Dedication at Atascadero Lake Park Memorial Grove (Holzer) ■ Fiscal Impact: None. ■ Recommendation: Commission recommend approval to the City Council of a request by Norma Holzer to dedicate a Western Redbud Tree to be planted at Atascadero Lake Park Memorial Grove Site #3 in memory of Edward Holzer. [Community Services] PUBLIC COMMENT - None MOTION: By Commissioner Hatch and seconded by Commissioner Chacon to approve Consent Items #1, 2 and 3. Motion passed 6:0 by a roll -call vote. B. PUBLIC HEARING: 1. Banning or Restricting Smoking in the City's Outdoor Recreation Areas, Parks and the Charles Paddock Zoo ■ Fiscal Impact: None. ■ Recommendation: Commission gather public input to aide in the development of policy options and recommendations by the sub- committee regarding smoking in City outdoor recreation areas, parks and the zoo. Chairperson Sechrist gave an overview of the item and an update on the Commission's Sub -Committee and their progress. 1l1: 4100191kviILyi14►111 Al Fonzi, resident, suggested that if the Commission does anything, that they limit the smoking ban to the area between the Pavilion on the Lake and the playground, including the playground itself and gazebo area to the drainage channel and the Zoo. He stressed that currently the public is not engaged in this issue and suggested the people who feel passionately about this issue go out and gather signatures. Howard Marohn, resident, thinks we all have read for years about the dangers of smoking and doesn't agree with having those dangers in the parks near children and babies. Christina LaFevre, Health Education Specialist with the San Luis Obispo County Tobacco Control Program, spoke of the dangers of smoking and that government intervention is warranted to protect the majority of the community's rights. She circulated handouts. (Exhibits A, B and C) Sally Joyce, Sessation Counselor for the San Luis Obispo County Tobacco Control Program and member of the Tobacco Coalition, thinks that a ban will inspire people to quit smoking. Lara Slaughter, Emergency Department Nurse and community member, spoke of the notion of the right to smoke in public places. She encouraged a full smoking ban. Roberta Fonzi, resident, doesn't support smoking but noted that she has never experienced a problem with smoke while visiting the local parks. She commented that this issue is not being raised by Atascadero residents. Ms. Fonzi suggested involving the public more and to really consider what enforcement of this ordinance would entail. Kathleen Miller, resident of Atascadero since 1981, said she understands health issues and doesn't smoke. She expressed concern about individual rights and thinks everyone should be welcome at the parks. Denise Crigo, resident and Atascadero High School student, supports non-smoking in the parks because of the dangers in having animals or children ingest cigarette butts that are left behind. Margaret Crigo, resident, stated she doesn't feel a smoking ban is taking personal liberties. In addition, she likes the idea of having disposal areas for cigarettes. Chairperson Sechrist closed the Public Comment Period. Commissioner Dunn is concerned that she and other Commissioners, whose terms will be over at the end of the year, might not be able to vote on this issue. She expressed discontent that the process is taking too long. Ms. Dunn said she thinks the Commission should make the decision tonight to forward the issue on to the City Council. Community Services Director Brady Cherry stated that the pace is up to the Commission's sub -committee and they will decide when the issue comes back to the full Commission. Commissioner Istenes stressed that we need to get the word out better to the public and thinks the problems have more to do with liter than smoking. Commissioner Hatch believes there are many more high priority issues right now that the public is interested in. She suggested that the timing to hear and really consider this issue may not be appropriate. Commissioner Chacon stressed that input takes time and discouraged rushing through the issue. He believes the Commission should give the community more of an opportunity to participate and doesn't want to be accused of not listening. Commissioner Marks hopes that the next staff report will contain an overview of entire history of this proposal and summary of any other applicable "no smoking" zones that would impact our parks. She likes the idea of having agendas for the public hearings posted at parks. Ms. Marks would like to recognize Girl Scout Troop 30 and members Carrie Velie, Shaylee Gunther and Claire Phillips who spent considerable effort picking up cigarette butts. Commissioner Dunn inquired what the current tally is for the smoking survey. PUBLIC COMMENT Christina LeFevre, resident, wanted to clarify that the first time this topic was brought to the Commission was in April during the Public Comment period. Chairperson Sechrist closed the Public Comment Period. For the record, the stack of surveys submitted by Commissioner Hatch are not included in this evening's totals. Community Services Director Brady Cherry relayed what the current tally of surveys is. The Commission discussed distribution options for the survey, the public process and the purpose of the Commission's sub -committee. PUBLIC COMMENT Al Fonzi, resident and licensed hazardous materials specialist with the State of California Office of Emergency Services, spoke about his experience with the process of getting an issue before City Council. Chairperson Sechrist closed the Public Comment Period. ►yiL10 V -1w 4 lyy 1=1119 N:I a0l:41.13 1. Public Request to Restrict Dogs from Access to the Lawn Areas at Atascadero Lake Park ■ Fiscal Impact: None. ■ Recommendation: Commission consider a request by Atascadero resident, Howard Marohn, to restrict dogs from access to the lawn area at Atascadero Lake Park and provide direction to staff regarding future action, if any, regarding this matter. [Community Services] Commissioner Istenes abstained from this item and dismissed herself to sit in the audience. Acting Public Works Director Geoff English gave the report and answered questions of the Commission. Mr. English introduced Howard Marohn. Howard Marohn, resident, elaborated on his request to restrict dogs at Atascadero Lake Park and answered questions of the Commission. PUBLIC COMMENT Jonalee Istenes, resident, has seen improvement with people trying to clean up after their dogs and inquired about the locations of the bag dispensers. Roberta Fonzi, resident, commented that the majority of people who frequent the lake park are responsible dog owners. She encouraged the Commission to consider the placement of the bags at the park. Al Fonzi, resident, suggested having the community service workers help with cleaning up after irresponsible dog owners and suggested having more bags available. Chairperson Sechrist closed the Public Comment Period. Commissioner Dunn asked that for the record it be noted that Mr. Marohn is not asking that dogs be banned from the park entirely, but to keep the dogs off the grass. A discussion ensued amongst Commissioners about public education and options for improvement. Acting Public Works Director Geoff English said that staff will prepare an article to be placed in the Atascadero Magazine encouraging responsible pet ownership in the parks and will look into more signage and an education campaign. D. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force — 11/04/08 at 7:15 a.m., Community Link. Community Services Director Brady Cherry mentioned that the Atascadero Youth Task Force has changed the meeting location and start time to 7:00 a.m., the first Tuesday of every month, at the Colony Park Community Center, starting November 4th. E. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ Colony Days Parade - Oct. 18th ■ Zoo Boo — October 30th & 31St ■ Colony Park Community Center Haunted House — October 31s' ■ Youth Task Force, 7.00am, Community Center ■ Veteran's Memorial Dedication - November 8th ■ Craft Faire - November 15th, Pavilion on the Lake ■ Adult Basketball Turkey Shoot Out — November 15th -16th 2. Paloma Park Ballfield Lighting Project Update 3. Charles Paddock Zoo Project Update 4. City of Atascadero 30th Anniversary — 2009 5. Alvord Field Babe Ruth Building Project Update Community Services Director Brady Cherry reviewed staff comments and announcements. Commissioner Marks complimented staff on the Paloma Park Playground. Commissioner Istenes spoke about the Groundwater Guardian's Clean -Up of the Atascadero Creek beds and commented on the alarming number of cats in the creek. F. ADJOURNMENT Chairperson Sechrist adjourned the meeting at 9:08 p.m. MINUTES PREPARED BY: Shannon Sims, Administrative Assistant ITEM NUMBER: A - 2 DATE: 11/20/08 Atascadero Parks and Recreation Commission Staff Report — Community Services Department Memorial Object Placement Request Tree Dedication at Atascadero Lake Park Memorial Grove RECOMMENDATION: Commission recommend approval to the City Council of a request by Gere Sibbach to dedicate a memorial tree to be planted at Atascadero Lake Park Memorial Grove, Site #7, in memory of Norman L. "Larry " Booth. DISCUSSION: Background: Gere Sibbach submitted a request to plant a tree from family and friends in memory of Norman L. "Larry" Booth in the Atascadero Lake Memorial Grove. Analysis: The Policy on the Naming of Public Buildings, Parks and Other Public Facilities includes a provision to be followed by staff for the recognition of individuals. SECTION II, E. "In addition to the naming of public facilities by using the criteria established above, the City can provide for the recognition of individuals, either deceased or living, by the placement of memorial objects (symbols); such as living trees, public benches, rocks, memorial flagpoles, sculptures, etc., in public facilities. The placement and identification of these recognition symbols will be at the discretion of the Parks and Recreation Commission and the City Council on a case-by-case basis. The attached request complies with previously established policies for the recognition of individuals at City park facilities and is consistent with the established plans for Atascadero Lake Park. Conclusion: Staff recommends approval to the City Council of a request by Gere Sibbach to dedicate a memorial tree at Atascadero Lake Park Memorial Grove in memory of Norman L. "Larry" Booth. ATTACHMENT: Letter of Request ITEM NUMBER: B - 1 DATE: 11/20/08 Atascadero Parks and Recreation Commission Staff Report — Community Services Department Charles Paddock Zoo Front Entrance and Restroom Improvement Project RECOMMENDATION: Commission review the staff report and approve the new restroom location in the Charles Paddock Zoo. DISCUSSION: Background: The City Council has budgeted $263,000 for new restrooms for the Charles Paddock Zoo and $500,000 for a new front entrance for the Charles Paddock Zoo. Both areas are in need of replacement due to deterioration and inadequacy to meet visitor demands at the Zoo. The single unisex restroom has become an accreditation issue. The Zoo Master Plan design concept indicates the restrooms could be located near the front entrance. However, after close consideration, it has been determined that locating the new restrooms closer to their present location will be more efficient and economical. At the Commission meeting, Zoo Director, Alan Baker, will report on the Needs Assessment (attached) and preliminary design work for the new restrooms and front entrance. Staff intends to develop a final design plan to address these areas and start work on the new restrooms shortly after the first of the year. The Charles Paddock Zoo's front entrance and restrooms are very important, visible functions at the Zoo. It is essential that they be modernized to meet current and future needs. The Commission is asked to comment on these improvements and give direction as may be appropriate. FISCAL IMPACT: Restroom Replacement: $263,000 Budgeted Redevelopment Agency Funds Front Entrance Replacement: $500,000 Budgeted Redevelopment Agency Funds ATTACHMENT: Needs Assessment Report ITEM NUMBER: B - 2 DATE: 11/20/08 Atascadero Parks & Recreation Commission Staff Report — Public Works Department Turf Reduction Proposal for Atascadero Parks RECOMMENDATION: Commission recommend approval of the removal of approximately 25,300 square feet of turf from various Atascadero City -operated parks to accommodate for additional turf installed in the "Great Lawn" area of Atascadero Lake Park. DISCUSSION: Background: On October 17, 2008, the Atascadero City Council approved the following staff recommendations: 1. Approve an amendment to the permit for the Atascadero Veterans Memorial project to allow for landscaping modifications; and, 2. Authorize the expenditure of up to $35,000 of the previously allocated Lake Park Frontage Improvement project funds for purposes of installing the Great Lawn at Atascadero Lake Park; and, 3. Approve the reduction of approximately 22,000 square foot of low -use, non- essential lawn area at other City maintained facilities and/or lowered maintenance service levels in City Parks. The Veteran's Memorial Committee approached the City Council with an offer to install a portion of the "Great Lawn" area, so designated in the Atascadero Lake Park Master Plan approved by Council on October 23, 2001. (Attachment A) The Veteran's Memorial Committee offered to install approximately 7,500 square -feet of turf and requested that the City Council allocate funds to complete the remainder of the "Great Lawn", which is approximately 14,500 square -feet. (Attachment B) The "Great Lawn" area, as proposed in the Lake Park Master Plan, was designed to be a turf area of roughly one-half acre, intended to provide a visual draw to the Lake Park from the intersection of Morro Road and Portola Road. Analysis: Staff has requested that the installation of the "Great Lawn" be contingent upon the approval of a corresponding turf -reduction / service level reduction project at one or more City parks. The primary concern with the installation of additional turf was the increased ongoing maintenance and operating costs. The Public Works Department Parks Division is currently working at full capacity and is not in a position to take on additional maintenance responsibilities without a corresponding decline in service levels at another park location. As a result, staff requested authorization to reduce a corresponding amount of turf and/or service level reductions at other City -maintained facilities to off -set the increased maintenance costs of the "Great Lawn." The City Council approved the request and directed staff to prepare options for turf reduction to be reviewed by the Parks and Recreation Commission. Attachment C provides a list of locations for turf reduction proposed by City staff. The proposed areas for turf removal are primarily low -use, non-essential turf areas. A significant amount of the turf removal is proposed at Paloma Creek Park. Staff will present slide photos of all of the area listed and is recommending that the following areas be approved for turf removal: Lake Park Upper Bandstand (near Tot Lot) 1,500 sf Lake Park Small Lawn Near Dock Area 1,200 sf Paloma Creek Park Little League Right field spectator area- #1 2,300 sf Paloma Creek Park North End Soccer Fields to Creek Edge 20,000 sf Fire Station #2 Exterior landscaping area 300 sf Recommendation: The total area recommended for removal exceeds the amount of turf installed at the "Great Lawn" area by approximately 3,000 square feet. The areas recommended for removal generally receive a lower level of maintenance than the anticipated service level of the newly installed turf at the "Great Lawn", and as such, require less staff time. As a result we recommend a slightly higher amount of turf removal to compensate for this staff time requirement discrepancy. Staff requests that that the Commission recommend approval of the removal of approximately 25,300 square feet of turf in various Atascadero City -operated parks to accommodate for additional turf installed in the "Great Lawn" area of Atascadero Lake. FISCAL IMPACT: Minor fiscal impacts related to staff time for necessary irrigation modifications. ATTACHMENTS: 1. Atascadero Lake Park Master Plan (approved by Council on October 23, 2001) 2. Atascadero Veterans Memorial Great Lawn Installation Proposal Map 3. Potential Turf Reductions Areas ff"IPLmff_rMFR 1;201.A NCRG(ON 51 %.orALSCAk0ER0 LAI FINUIRP vrACea MM AAA 71M Ile th JA 14 S A NY IV No vp g v- fA Ml or it Aflp — MF A, lE — F"Fl- m N UJ m VOW z � N � u •�'J�'( J• '�n��:t�y nif»F'•-i��•t-•%'•,,?'.elY'. ry�;�;�3r�Y':t:•:'.(l'.. raj `��::.' A V - .a,�,.tYY• ,14�Zt 511 NMI �4%t r •Tf r/ • i� 1. LkL.t?: mi SM0 < CCA rn M-> --� 0 z TZZ � o D ! (p 1• `� p m LA c 14 �3 I o�� + r• '4 O c C CA moQ c _ rn;a La v v o 0 I � Y c SF POTENTIAL PARK TURF REDUCTION AREAS 1 Colony Park Outfield Area of Colony Prak Field #1 Approx. Sq. Recommended No. Park: Location: Ft. for removal 1 Colony Park Outfield Area of Colony Prak Field #1 8,000 sf No 2 Creekside Park Creekside Park (area near creek only) 1,000 sf No 3 Lake Park Upper Bandstand (near Tot Lot) 1,500 sf Yes 4 Lake Park Behind Upper Restrooms 1,375 sf No 5 Lake Park Small Lawn Near Dock Area 1,200 sf Yes 6 Lake Park Ranger House Lawn (inside fence) 1,500 sf No 7 Lake Park Ranger House Lawn (outside fence) 1,200 sf No 8 Paloma Creek Park Lawn Between the Softball Fields 2,000 sf No 9 Paloma Creek Park Little League Right field spectator area- #1 2,300 sf Yes 10 Paloma Creek Park Little League Left Field spectator area- #2 2,100 sf No 11 Paloma Creek Park North End Soccer Fields to Creek Edge 20,000 sf Yes 12 Paloma Creek Park Berm Between Soccer Field #2 and Softball Field #1 18,750 sf No 13 Paloma Creek Park Between Softball Fields 41 and #2 7,350 sf No 14 Paloma Creek Park Outside Little League Outfield Fence and Center Walkway 28,125 sf No 15 Fire Station #2 Exterior landscaping area 300 sf Yes Approximate amount of turf recommended for removal 25,300 sf ITEM NUMBER: B - 3 DATE: 11/20/08 Atascadero Parks & Recreation Commission Staff Report — Community Services & Public Works Department Atascadero Creek Trail and Restoration Project RECOMMENDATION: Commission receive and file. DISCUSSION: Background: The Upper Salinas -Las Tables Resource Conservation District (RCD) was awarded an $833,868.00 grant from the Resource Agency of the State of California in 2003 for the design and construction of the Atascadero Creek Trail and Restoration Project (Project). The Project is funded through Proposition 40 - River Parkways Grant Projects (Grant). A portion of the trail and restoration work was completed by the District along Atascadero Creek between Portola Road and San Gabriel Road and at Atascadero Lake Park (Reach Two). The portion of Reach #2 is not completed inside the Caltrans right-of-way due to issues Caltrans had with the design. The RCD and Caltrans say these issues have been resolved. Reach #2 of the Project is for trail construction and restoration work along Atascadero Creek from EI Camino Real east toward the Salinas River. This work has not been completely designed, nor is the public process and design components fully funded. The City has received a request from the RCD to take over the Grant and complete the Project. The reason the RCD gave for this request is "serious financial issues with the way that the Resources Agency administered the Grant". The City Council directed staff to accept the Grant for the Atascadero Creek Trail and Restoration Project on February 12, 2008. The remaining budget is $417,000.00. $200,000 in additional funds have been identified by the former City Engineer to complete the design process. If these funds are not budgeted in the next City budget process, it will be very difficult to complete the project as originally planned. ITEM NUMBER: B - 3 DATE: 11/20/08 Analysis: The Public Works staff met with the Grants Administrator for the Resources Agency of the State of California and developed the following schedule for the project: August 12, 2008; City Council — Resolution Accepting Grant September 2008; City to receive authorization on Grant from the State Fall -Winter 2008-09; Revise plans for Reach # 2. Obtain permit from Caltrans Spring 2009; City Council approves budget and final design plan for Reach One Summer 2009; Complete construction of Reach #2 Summer 2009; Public Process on Reach #1 Winter 2010; Design Reach #1 Summer 2010; Construct Reach #1 Fall 2010; Complete project May 1, 2011; Funding expires Conclusion: The Project can be completed in the revised timeline, but approximately $200,000 in additional funding from another source will be needed. The additional funds must be identified and be programmed in the upcoming budget process. Based on this, the Council approved the Resolution and Grant Amendment. FISCAL IMPACT: The remaining balance of the Grant is as follows: $ 35,600.00 Design and right-of-way $ 374,700.00 Construction $ 8,200.00 Contingency $ 418,500.00 The design and right-of-way portion of the Grant will to be insufficient to complete the redesign of Reach #1 and design and right-of-way of Reach #2. The public process, design, right-of-way and construction of this project could cost the City an estimated additional $200,000.00. Ongoing trail maintenance funds are also not budgeted for the project. ITEM NUMBER: B - 3 DATE: 11/20/08 It is recommended that the City use the Grant funds to complete Reach #2 first. At the same time Staff will begin to calculate additional funding needed to complete Reach #1. Based on this information, Staff will request funding needed to complete the Atascadero Creek Trail and Restoration Project in a 2009-2011 Atascadero City Budget request process. ATTACHMENT: Attachment A: Maps of the Projects` 2 Segments ITEM NUMBER: B - 4 DATE: 11/20/08 Atascadero Parks and Recreation Commission Staff Report — Community Services Department Annual Holiday Special Meeting (December 2008) RECOMMENDATION: Commission consider holding the Annual Holiday Special Commission Meeting on December 18th, 2008. DISCUSSION: Background: For the past several years, the Parks and Recreation Commission has traditionally held a holiday potluck meeting in December. It is typically a light month for business items, and gives the Commission a chance to "look back" on the year's milestones and accomplishments. This year, the only potential business item is the proposed ban on smoking in outdoor recreation areas. However, the Commission sub- committee has not met, and staff is uncertain if the item will be ready for Commission action. Unless the sub -committee has a chance to meet in early December, and formulate its report and policy options prior to the Commission packet agenda deadline of December 10th 2008, the traditional holiday meeting appears to be the best option. Commissioner Chacon, the sub -committee Chairman, is out of state until after the Thanksgiving holiday. Unless the sub -committee feels it can be ready to present its report to the Commission in December, it is recommended that the sub -committee continue its work until such time as recommendations are formulated. The sub- committee can remain intact regardless of any changes to the Parks and Recreation Commission after the first of the year. The sub -committee can then appear before the reconstituted Commission as a whole, with its' complete report, research, and policy options. Staff requests that the Commission provide direction on how to schedule and notice the December meeting this year, either as a regular meeting or the traditional December holiday meeting and potluck.