HomeMy WebLinkAboutPRC_2008-04-17_AgendaPacketNOTICE OF SPECIAL MEETING
ATASCADERO PARKS & RECREATION
COMMISSION
Thursday, April 17, 2008
6:00 PM
Tour begins at Colony Park Community Center
(5599 Traffic Way, Atascadero)
ROLL CALL:
FACILITIES TOUR
Chairperson:
Vice -Chairperson:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Student Representative
Student Representative
Jay Sechrist
Barbie Butz
Daniel Chacon
Julie Dunn
Ann Hatch
Jonalee Istenes
Sorrel Marks
Paige Buck -Moyer
Ryan Carden
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Commission on any matter not on this agenda and over which the
Commission has jurisdiction. Speakers are limited to five minutes. Please state your
name and address for the record before making your presentation. The Commission
may take action to direct the staff to place a matter of business on a future agenda. A
maximum of 30 minutes will be allowed for Community Forum, unless changed by the
Commission.)
APPROVAL OF AGENDA: Roll Call
A. CONSENT CALENDAR: (All items on the consent calendar are considered to be
routine and non -controversial by City staff and will be approved by one motion if
no member of the Commission or public wishes to comment or ask questions. If
comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an
opportunity for any member of the public to address the Commission concerning
the item before action is taken.)
1. Parks and Recreation Commission Minutes — March 20, 2008
■ Staff Recommendation: Commission approve the Parks and Recreation
Commission Meeting Minutes of the March 20, 2008 meeting.
[Community Services]
2. Memorial Tree Placement Request — Atascadero Lake Park Memorial
Grove (Orlando)
■ Fiscal Impact: None.
■ Recommendation: Commission recommend approval to the City Council
of a request by Sal Orlando to dedicate a Western Redbud Tree in
memory of Jeannette McAlister, to be planted at Atascadero Lake Park
Memorial Grove Site #3. [Community Services]
3. Memorial Tree Placement Reauest — Atascadero Lake Park Memorial
Grove (Peterson)
■ Fiscal Impact: None.
■ Recommendation: Commission recommend approval to the City Council
of a request by Teresa Peterson to dedicate a California Buckeye Tree in
memory of Hope Odell, to be planted at Atascadero Lake Park Memorial
Grove. [Community Services]
PARK FACILITIES TOUR: The purpose of this tour is to inspect and review park
facilities including recent capital improvements, maintenance and condition of
infrastructure.
1. 6:10pm —Colony Park Community Center
2. 6:30pm -Colony Park (Formerly Traffic Way Park)
3. 7:OOpm - George C. Beatie Skate Park
4. 7:30pm - Stadium Park (if time allows)
ADJOURNMENT: The Parks & Recreation Commission will adjourn to its next
regularly scheduled meeting.
STATE OF CALIFORNIA
COUNTY OF SAN LUIS OBISPO
CITY OF ATASCADERO
I, SHANNON SIMS, being fully sworn, deposes, and says that she is an Administrative Assistant of
the City of Atascadero and that on Friday, April 11, 2008, she caused the above Notice to be
posted on the doors of City Hall, 6907 EI Camino Real, Atascadero, California.
Shannon Sims, Administrative Assistant
ITEM NUMBER: A - 1
DATE: 04/17/08
CITY OF A TA SCA DERO
PA RKS AND RECREA TION
COMMISSION
DRAFT MINUTES
Thursday, March 20, 2008
7:00 P.M.
Regular Meeting
REGULAR SESSION: 7:00 P.M.
Chairperson Sechrist called the meeting to order at 7:07 p.m. and Commissioner Dunn
led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Chacon, Dunn, Hatch, Istenes, Marks, Vice
Chairperson Butz and Chairperson Sechrist.
Absent: Student Representatives Buck -Moyer and Carden (Excused)
Staff Present: Community Services Director Brady Cherry, Deputy Director of
Public Works — Operations, Recreation Supervisor Jennifer
Fanning and Administrative Assistant Shannon Sims.
COMMUNITY FORUM:
Student Representative Buck -Moyer joined the meeting.
Eric Greening mentioned that at a recent workshop developing ideas for downtown and
the vicinity, the Stadium Park Master Plan was the fourth highest priority out of about
sixty. He wanted to inform the Commission in case they were contacted and
encouraged them to attend the City Council meeting next Tuesday to voice their
opinions.
APPROVAL OF AGENDA:
MOTION: By Commissioner Chacon and seconded by
Commissioner Marks to approve the agenda.
Motion passed 7:0 by a roll -call vote.
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
Vice Chairperson Butz informed the Commission that she has tickets available to
purchase for the April 22nd Templeton Rotary family event to see the professional
Harlem Ambassador Basketball Traveling Team. The event will take place at
Atascadero High School.
Commissioner Chacon had an opportunity to go visit the Colony Park Community
Center. He said he was impressed by how well organized it was. He said there were
great activities taking place and he specifically likes the tutoring program. He plans on
contacting Cuesta Community College to see if they can get some students to do some
community service work and help with the tutoring lab.
Commissioner Istenes said that San Gabriel Elementary School had received grant
approval for Safe Routes to Schools. She also spoke about Commissioner Workshop
and said that all but Atascadero trail brochures were available. She requested the
Atascadero brochures be distributed more widely.
Student Representative Buck -Moyer apologized for being late to the meeting. She had
a track meet for her school.
Chairperson Sechrist mentioned the 2008 SLOCAPRA Workshop.
Commissioner Chacon noted that at the Workshop he liked the focus on kids, the use of
the parks, and the Bill of Rights for kids.
Commissioner Marks inquired about the status of Stadium Park.
Community Services Director Brady Cherry said the City is in the process of trying to
get an easement.
PRESENTATION:
1. Presentation to Outstanding Community Services Department Volunteer
Sam McMillan.
PRC Draft Minutes 03/20/08
Community Services Director Brady Cherry presented Sam McMillan with the award.
He commended him on his many dedicated years of service to children of all ages
within the community.
A. CONSENT CALENDAR:
1. Parks and Recreation Commission Meeting Minutes — January 17, 2008
■ Staff Recommendation: Commission approve the Parks and Recreation
Commission Minutes of the January 17, 2008 meeting. [Community
Services]
2. Parks and Recreation Commission Meeting Minutes — February 21, 2008
■ Staff Recommendation: Commission approve the Parks and Recreation
Commission Special Meeting Minutes of the February 21, 2008 meeting.
[Community Services]
Chairperson Sechrist pulled Item A-2. Item A-2 was tabled to the next meeting.
Chairperson Sechrist requested that the minutes (Item A-2) be reviewed for accuracy.
He thought that his comments on Page 5 were over summarized.
MOTION: Vice Chairperson Butz and seconded by Commissioner
Hatch to approve Consent Item A-1.
Motion passed 7:0 by a roll -call vote.
A discussion about the process of Parks and Recreation Commission recommendations
being relayed to Council in a timely manner ensued.
Community Services Director Brady Cherry explained that the minutes are the official
record of the meeting. He explained the process and importance of the minutes.
PUBLIC COMMENT:
Eric Greening requested that his comments on the February 21, 2008 Minutes (Item A-
2) be reviewed. He referred to Page 4 and said he wasn't questioning whether it was
legal, but he was questioning the assumption that it was a taking.
Chairperson Sechrist closed the Public Comment period.
Commissioner Comments:
Commissioner Hatch inquired if there was any City policy that says if an item is to be
presented to the Parks and Recreation Commission there is a required amount of time
that must expire before that item can appear on the City Council agenda.
PRC Draft Minutes 03/20/08
Chairperson Sechrist said this was one of the topics spoke about at the joint
Mayor/Chair meeting that he recently attended. He said he would be addressing more
of this issue later in the meeting when he gives his update.
B. MANAGEMENT REPORTS:
1. Atascadero Lake Water Quality Improvement Project / Floating
Wetlands Presentation
■ Fiscal Impact: None.
• Recommendation: Informational item only. [Public Works]
Deputy Director of Public Works — Operations Geoff English gave a brief presentation
and introduced LynneDee Althouse, Ph.D. with Althouse and Meade, Inc.
LynneDee Althouse, Ph.D. introduced fellow biologists May Perry and Cassie Murphy.
She gave a power point presentation on the proposed floating wetlands concept. She
explained the causes and possible solutions pertaining to water quality issues.
May Perry and Cassie Murphy showed examples of floating materials to the
Commissioners and answered their questions.
01 1100191IT, I LTJ 1:4►k6
Ernie Porter, Community Member, spoke of past problems with and around Atascadero
Lake. He stressed the importance of the pipeline working correctly. He said he thought
the floating wetlands were an excellent idea.
Chairperson Sechrist closed the Public Comment period.
Commissioner Comments:
A discussion amongst Commissioners and LynneDee Althouse, Ph.D. ensued. Topics
such as monitoring, harvesting, cost, baseline data assessment, aeration systems,
materials and temperatures were discussed.
Student Representative Buck -Moyer said that she's part of an organization at her school
who would be happy to donate their time to help with this project.
Commissioner Dunn commented on the duck feeding being a problem at the lake. She
inquired if it would be possible to post signs prohibiting.
Commissioner Istenes mentioned that AGP Video advertises the City on Channel 20
and that most of the pictures shown represent only domestic fowel, not native.
Deputy Director of Public Works — Operations Geoff English said that he's been working
with a Cal Poly senior who is preparing an educational campaign discouraging feeding
the ducks for his senior project.
PRC Draft Minutes 03/20/08
PUBLIC COMMENT:
Ernie Porter, Community Member, spoke about the problem of people feeding the
domestic ducks at the lake.
Chairperson Sechrist closed the Public Comment period.
Chairperson Sechrist recessed the meeting at 9:00 p.m.
Chairperson Sechrist called the meeting back to order at 9:06 p.m.
2. Paloma Creek Park Plavaround Reolacement Proiect / Graahics and
Theme Options
■ Fiscal Impact: None.
■ Recommendation: Commission review and select an option for the
Paloma Creek Park Playground Structure graphics and theme panels.
[Public Works]
Deputy Public Works Director — Operations Geoff English presented the staff report.
PUBLIC COMMENT: None.
Commissioner Comments:
Commissioners discussed various options for themes and logos.
The majority of the Commission thought that the Building Dreams theme should be
incorporated near the small playground structure for the younger kids, and that the
Sports theme should be incorporated near the larger structure.
C. COMMITTEE & LIAISON REPORTS:
1. Atascadero Youth Task Force - Next meeting 04/04/08 at 8:00 a.m., Colony
Park Community Center
Community Services Director Brady Cherry reported that there will be a Special
Breakfast Meeting on Friday, April 11 th at 8:00 a.m. at the Colony Park Community
Center. Youth initiatives and issues pertaining to community youth will be presented by
school district officials. He clarified that there will be no meeting on April 4th
D. STAFF COMMENTS/ ANNOUNCEMENTS:
1. Mark Your Calendar:
■ Zoo Easter Egg Hunt — Saturday, March 22nd
■ Sunken Gardens Flea Market, Saturday, April 19th at 8.00am
2. Colony Park Community Center Update
4. Parks Project Update
PRC Draft Minutes 03/20/08
Community Services Director Brady Cherry reviewed upcoming special events.
Recreation Supervisor Jennifer Fanning presented an update on the Colony Park
Community Center. She informed the Commission that Recreation Coordinator —
Sports Courtney Jones will be filling in for her while she is on maternity leave.
Deputy Director of Public Works — Operations Geoff English mentioned that a new pre-
fabricated restroom has been delivered to Atascadero Lake Park and is anticipated to
be open in the next three weeks. He also mentioned the Atascadero Lake Parking Lot
Improvement Project which, if approved, will start in approximately 3-4 weeks.
Chairperson Sechrist reported on the joint Mayor/Chairperson meeting. Below were the
four topics that he asked questions of:
Orientation for New Commissioners and Annual Training for All
Commissioners — The Commissioners Manual is completed and should be
finalized and available soon. When it is ready, it will be agendized and reviewed
by the Commission. In the meantime, there is a website Commissioners can
refer to www.robertsrules.com as a resource.
Goals of Council for Commissioners — Reviewed 2008 Parks and Recreation
Commission Workplan at the meeting. The Council seemed to be in agreement
with topics selected.
Scheduling a Joint Meeting with the Council to Discuss Goals — Committed
to having a joint meeting in September for the Parks and Recreation Commission
and the City Council. No specific date was set. It was also suggested that
Commissioners contact their individual Council Member to discuss and update
them on issues.
Communication Process of Recommendations to Council — Time issues
were discussed. City Manager Wade McKinney suggested that after the
Commission makes a Motion, Community Services Director Brady Cherry repeat
the Motion back to the Commission and have Commissioners agree that it was
the interpretation they intended.
Chairperson Sechrist said they also discussed the Resource Conservation District Trail
Project. It was confirmed that this item, if re -scoped, would come back to the
Commission before it is finalized.
Chairperson Sechrist elaborated on the discussion on the issue of Council voting on
items without knowing the Commission's recommendations. Council agreed that it was
a problem. Part of the problem lies in that some projects are time sensitive and can't
wait a period of time in between Commission/Council meetings. He also pointed out
that minutes have to be approved before they are final.
PRC Draft Minutes 03/20/08
Vice Chairperson Butz said the Mayor/Chair meetings are a great way to improve
communication between Council and Commissions.
Commissioner Hatch asked if the issues with forwarding the recommendations to
Council is a logistics problem.
Community Services Director Brady Cherry mentioned that the City Council agenda
packets require a lot more time for preparation. Reports are due 3 weeks in advance.
He said he would agree with City Manager Wade McKinney's suggestion that he repeat
back motions to the Commission and then he will relay to Council.
Commissioner Chacon suggested that when staff writes the recommendation on the
staff report, it be worded exactly as they would have the Commission make the motion.
This way it can easily be read back by the Commission incorporating any
changes/additions.
Community Services Director Brady Cherry said that for every staff report that is
brought to the Commission, he will create a slide to present to the Council with the
Commission's recommendation.
Chairperson Sechrist said it's helpful to have two -option recommendations (one
accepting, one denying).
Commissioner Istenes thought that if there was a split vote, the reasons why
Commissioners voted the way they did should be relayed to Council.
Community Services Director Brady Cherry said that the recommendation relayed to
Council is either to approve or not to approve. He suggested that if Commissioners
have concerns or want to relay why they voted a specific way, they contact Council
Members or appear at the Council Meeting to speak.
E. ADJOURNMENT:
MINUTES PREPARED BY:
Shannon Sims, Administrative Assistant
PRC Draft Minutes 03/20/08
ITEM NUMBER: A-2
DATE: 04/17/08
Atascadero Parks and Recreation Commission
Staff Report — Community Services Department
Memorial Tree Placement Request
Atascadero Lake Park Memorial Grove
(Orlando)
RECOMMENDATION:
Commission recommend approval to the City Council of a request by Sal Orlando to
dedicate a Western Redbud Tree, in memory of Jeannette McAlister, to be planted at
Atascadero Lake Park Memorial Grove Site #3.
DISCUSSION:
Background: Sal Orlando has requested to dedicate a tree from family and friends in
memory of Jeannette McAlister in the Atascadero Lake Memorial Grove.
Analysis: The Policy on the Naming of Public Buildings, Parks and Other Public
Facilities includes a provision to be followed by staff for the recognition of individuals.
SECTION II, E.
"In addition to the naming of public facilities by using the criteria established
above, the City can provide for the recognition of individuals, either deceased or
living, by the placement of memorial objects (symbols); such as living trees,
public benches, rocks, memorial flagpoles, sculptures, etc., in public facilities.
The placement and identification of these recognition symbols will be at the
discretion of the Parks and Recreation Commission and the City Council on a
case-by-case basis.
The attached request complies with previously established policies for the recognition of
individuals at City park facilities and is consistent with the established plans for
Atascadero Lake Park.
Conclusion: Staff recommends approval to the City Council of a request by Sal Orlando
to dedicate a Western Redbud tree at Atascadero Lake Park Memorial Grove in
memory of Jeannette McAlister.
ATTACHMENT: Letter of Request
ITEM NUMBER: A - 3
DATE: 04/17/08
Atascadero Parks and Recreation Commission
Staff Report — Community Services Department
Memorial Tree Placement Request
Atascadero Lake Park Memorial Grove
(Peterson)
RECOMMENDATION:
Commission recommend approval to the City Council of a request by Teresa Peterson
to dedicate a California Buckeye Tree, in memory of Hope Odell, to be planted at
Atascadero Lake Park Memorial Grove.
DISCUSSION:
Background: Teresa Peterson has requested to plant a tree in memory of her mother,
Hope Odell, in the Atascadero Lake Memorial Grove. She would like to do this on or
before May 24th, 2008, which is the date of a dedication service.
Analysis: The Policy on the Naming of Public Buildings, Parks and Other Public
Facilities includes a provision to be followed by staff for the recognition of individuals.
SECTION II, E.
"In addition to the naming of public facilities by using the criteria established
above, the City can provide for the recognition of individuals, either deceased or
living, by the placement of memorial objects (symbols); such as living trees,
public benches, rocks, memorial flagpoles, sculptures, etc., in public facilities.
The placement and identification of these recognition symbols will be at the
discretion of the Parks and Recreation Commission and the City Council on a
case-by-case basis.
The attached request complies with previously established policies for the recognition of
individuals at City park facilities and is consistent with the established plans for
Atascadero Lake Park.
Conclusion: Staff recommends approval to the City Council of a request by Teresa
Peterson to dedicate a California Buckeye tree at Atascadero Lake Park Memorial
Grove in memory of Hope Odell.
ATTACHMENT: Letter of Request