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HomeMy WebLinkAboutPRC_2007-10-18_AgendaPacketCITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION AGENDA Thursday, October 18, 2007 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner- Commissioner- Commissioner: ommissioner:Commissioner:Commissioner: Commissioner: Student Representative Student Representative Jay Sechrist Barbie Butz Daniel Chacon Ann Hatch Jonalee Istenes Sorrel marks Rick Mathews Paige Buck -Moyer Ryan Carden COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) PRESENTATIONS: 1. Presentation to Outstanding Community Services Department Volunteers Austin Miller and Dayn Mansfield. A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — September 20, 2007 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the September 20, 2007 meeting. [Community Services] B. MANAGEMENT REPORTS: 1. Atascadero Maaazine Advertisina Policies ■ Fiscal Impact: None. ■ Recommendation: Commission review and comment on the advertising policies related to the Atascadero Magazine. [Community Services] 2. Atascadero Municipal Budget Overview ■ Fiscal Impact: None. ■ Recommendation: Informational item only. [Community Services] 3. Eagle Scout Project — Atascadero Lake Park Landscaping (Whitacked ■ Fiscal Impact: None. ■ Recommendation: Commission recommend approval of the proposed Eagle Scout project to landscape an area near the South end of Atascadero Lake. [Public Works] C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force - Next meeting 11/06/07 — Internet Safety Presentation D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: • 10/19/07 — Lewis Avenue Bridge Ribbon Cutting Ceremony 11:30am — 1:00pm (West side of bridge) • 10/19/07 — 10/21/07 - Colony Days Parade & Events ■ 10/27/07 — North County Senior Health Fair (Twin Cities Hospital) ■ 11/17/07 — Holiday Boutique ■ 11/24/07 — Holiday Lighting Ceremony / Sunken Gardens ■ 11/29/07 - Colony Park Community Center Recognition Reception ■ 12/01/07 - Colony Park Community Center Grand Opening ■ 12/21/07 - Ice Skating Rink returns to Atascadero for the Holidays 2. Paloma Creek Park Playground Planning Process 3. Colony Days Parade Float 4. Youth Basketball Registration 5. Parks Project Update E. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING MAY BE TENTATIVELY SCHEDULED FOR NOVEMBER 15, 2007, AT 7:00 P.M., IN THE ATASCADERO CITY HALL COUNCIL CHAMBERS. I, Shannon Sims, Administrative Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the October 18, 2007 Regular Session of the Atascadero Parks and Recreation Commission was posted on Wednesday, October 10, 2007 at Atascadero City Hall Annex, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 10th day of October, 2007 at Atascadero, California. Shannon Sims, Administrative Assistant City of Atascadero City of Atascadero WELCOME TO THE ATASCADER0 PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline. ITEM NUMBER: A - 1 DATE: 10/18/07 CITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION DRAFT MINUTES Thursday, September 20, 2007 - 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Sechrist called the meeting to order at 7:02 p.m. and Commissioner Mathews led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Chacon, Hatch, Marks, Mathews, Butz and Chairperson Sechrist Student Representatives Buck -Moyer and Carden Absent: Commissioner Istenes (joined the meeting at 7:06 p.m.) Others Present: Recording Secretary Grace Pucci Staff Present: Community Services Director Brady Cherry, Deputy Public Works Director Geoff English, and Recreation Supervisor Jennifer Fanning. COMMUNITY FORUM: None PRC Draft Minutes 09/20/07 Page 1 of 10 APPROVAL OF AGENDA: MOTION: By Commissioner Marks and seconded by Vice Chairperson Butz to approve the agenda. Motion passed 6:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Vice Chairperson Butz announced an event to benefit the Women's Shelter on October 7t"; a local chef will do a demonstration at the new Idlers showroom in Paso Robles. Commissioner Mathews asked about volunteer hours and how they are tracked. Community Services Director Brady Cherry explained. Commissioner Marks commended staff for another wonderful edition of the Atascadero Magazine. Commissioner Istenes joined the hearing at 7:06 p.m. At Commissioner Istenes request, Chairperson Sechrist reopened the Community Forum period. COMMUNITY FORUM: Eric Greening asked that the Commission agendize an item regarding the steps needed to complete the Atascadero Creek Trail, and requested they recommend action on this item to the City Council. Chairperson Sechrist closed the Community Forum period. There was Commission discussion regarding Mr. Greening's suggestion. Community Services Director Brady Cherry explained the current status of the project and the reasons why the Resource Conservation District has communicated to the city that it cannot continue to be the lead agency on the project. There was Commission consensus to have a brief report on the Atascadero Creek Trail project at the next meeting. PRESENTATIONS: 1. Presentation to Outstanding Community Services Department Volunteers Mike Gil and Jerrie Dahlen PRC Draft Minutes 09/20/07 Page 2 of 10 Recreation Supervisor Jennifer Fanning presented Mike Gil with the Outstanding Volunteer Award. Community Services Director Brady Cherry recognized Jerrie Dahlen for her volunteer efforts on behalf of the city of Atascadero. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — July 19, 2007 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the July 19, 2007 meeting. [Community Services] MOTION: By Commissioner Chacon and seconded by Commissioner Hatch to approve Item #A-1. Motion passed 7:0 by a roll -call vote. B. MANAGEMENT REPORTS: 1. Par Course Exercise Stations — Atascadero Lake Park ■ Fiscal Impact: None. All future expenses related to this proposal would be the responsibility of Atascadero Rotary Club. ■ Recommendation: Commission recommend approval of a request by the Atascadero Rotary Club to place two additional Par Course exercise stations along the Atascadero Lake pathway. [Public Works] Deputy Public Works Director Geoff English gave the staff report and answered questions of the Commission. David Main, representing Rotary, spoke about the request and explained Rotary's participation in the project. Mr. Main answered questions of the Commission. Eagle Scouts Marshall Nelson and Randy Oglesby explained how the work would be divided between their teams, and answered questions of the Commission. PUBLIC COMMENT Eric Greening stated he was happy to see this project, but questioned the timing of the blocking off given it is in the Master Plan, and wanted to be sure that the bench at the other location will remain. Chairperson Sechrist closed the Public Comment period. PRC Draft Minutes 09/20/07 Page 3 of 10 Commissioner Istenes expressed concern that this is in a known pathway and would restrict access to the bench. She stated as this area will not be used for parking in the future, there is no need to put the project so close to the berm. She thought this location might place the city at risk and proposed moving the project onto the flat area. Additionally she was concerned about the drop off from the retaining wall. There was Commission discussion regarding Commissioner Istenes' concerns. Deputy Public Works Director English stated that through design it would be possible to reorient the area to still maintain the path while shifting the facility a little so it is out of the way. There was Commission agreement that the project should maintain an accessway to the top of the hill and be consistent with the Master Plan. MOTION: By Vice Chairperson Butz and seconded by Commissioner Marks to approve the request by the Atascadero Rotary Club to place two additional Par Course exercise stations along the Atascadero Lake Pathway with locations to be finally determined by staff and the parties involved in doing the work. Motion passed 7:0 by a roll -call vote. 2. Chalk Mountain Golf Course Trail Access Letter ■ Fiscal Impact: None. ■ Recommendation: Commission recommend that the Chairperson execute the draft letter to the San Luis Obispo County Parks Department regarding trail access at Chalk Mountain Golf Course. [Public Works] Deputy Public Works Director Geoff English gave the staff report and answered questions of the Commission. PUBLIC COMMENT Eric Greening stated he approves of sending the letter and observed that historically Chalk Mountain Golf Course has been run without taxpayer subsidies; however this year General Fund money has been invested in the golf course, therefore they should work with the city to make a good trail connection. Chairperson Sechrist closed the Public Comment period. MOTION: By Commissioner Mathews and seconded by Commissioner Chacon to recommend that the Chairperson execute the draft PRC Draft Minutes 09/20/07 Page 4 of 10 letter to the County Parks Department regarding trail access at Chalk Mountain Golf Course as written. Motion passed 7:0 by a roll -call vote. Commissioner Marks volunteered to attend the meeting and represent the Commission. Commissioner Istenes announced that County Planner Jan De Leo will be looking over the area under question on October 29th and interested parties are invited to attend. 3. Temporary Holiday Lighting Display — City Administration Building ■ Fiscal Impact: None. • Recommendation: Informational item only. [Public Works] Deputy Public Works Director Geoff English presented the staff report and answered questions of the Commission. Commissioner Hatch reported on some of the comments she has heard within the community. Many have stated they would prefer the city not do this, as it looks like a commercial display, others stated they enjoy the ambiance the decorated trees give the Sunken Gardens. Vice Chairperson Butz commented that because this is temporary and is being done for safety, she can live with it, and reported that Main Street has discussed having the lighting done in a ceremony, possibly on the night of Wine and Wassail, November 30th Commissioner Chacon stated he appreciated the safety and costs issues, particularly as there would be several activities occurring in the gardens during the season and this would add to the spirit. 4. Commission Norms and Procedures ■ Fiscal Impact: None. ■ Recommendation: Commission review the Draft Commissioner Norms and Procedures and adopt or provide feedback to the City Council with any amendments as desired by the Commission. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. Public Comment Eric Greening recommended that a copy of the General Plan be given to every Commissioner and Youth Representative upon taking office. He expressed concern for PRC Draft Minutes 09/20/07 Page 5 of 10 preserving diversity of opinion and suggested Commission Values bullet #3 be changed to read as follows: "Commission Members will subordinate political considerations to the good of the entire community, while being straightforward about their philosophy behind their decisions, with no hidden agendas." Chairperson Sechrist closed the Public Comment period. After Commission discussion the following changes were made to the Commission Norms: GENERAL • All Commission Members get receive the same information concerning upcoming issues, training opportunities, etc. • Return unwanted reports and documents to staff for distributing to the public or for recycling. • Commission chairs and vice -chairs meet quarterly with the Mayor and Mayor Pro Tem to exchange feedback and be kept informed. The Council will receive information and Drovide direction. • Commission needs: - To know Council vision, community vision, and General Plan 2025 - All commissioners should receive annual trainin - Understanding of their roles and authority. (No change to this item, but the Commission notes these are vet to be defined and clarified) - To mew be knowledgeable of annual prioritized goals of the City Council. • Criteria for commissioner for re -appointment (and in extreme cases, removal) shall include: - Issues of conflicts of interest. - Attendance (Absence from 3 consecutive meetings, or from 4 meetings during a calendar year without formal consent of the Commission or by the Community Services Director). (This change to be added only if allowed by the Municipal Code) - Support of General Plan. PRC Draft Minutes 09/20/07 Page 6 of 10 Treat staff and public with Rrespect. forsta#f/py - Working forte, HURit the greater good of the community versus personal purposes. COMMISSION VALUES • The Commission values active participation and open mindedness. • Commission Members will have respect for each other as individuals. • Commission Members will be apelitiGal, and strainhtfePNarrd•e with no hirddeeR e agendas. Commission Members will subordinate political considerations to the good of the entire community, while being straightforward about the philosophy behind their decisions. with no hidden aaendas. • The Commission Members value humor. • Traditions are respected, but not binding. COMMISSION INTERACTION AND COMMUNICATION them build „n. Commission Members are responsible for initiating the resolution of problems as they arise. • Commission Members will not direct personal attacks at each other during public meetings, in the press, or any other place/time. • Relationships should be professional and courteous [beware of impact on, and perception of, public]. • Substantive Commission / Department Director items are to receive advance notice and public notification. COMMISSION INTERACTION AND COMMUNICATION WITH STAFF Department Director • Staff will provide essential information to all Commission Members. Staff will support the Commission to make the best decision or recommendation possible. Staff in General PRC Draft Minutes 09/20/07 Page 7 of 10 The Commission and staff will not blind side eaGh other in p blir+• Whenever possible if there is an issue or a question a Commission Member has on an agenda item, that member W4 should contact staff prior to the meeting so staff miaht be adeauately Dreaared to address such issues durina the Dublic meetina. COMMISSION OPTIONS FOR KEEPING INFORMED • Read Council Minutes in order to keep up to date on current issues facing the City. (Available on City website) • Commission Members will do their homework (Read ageR a paGkets prier t„ meetiRgs, Fnake site „icito etG.) bV reading the agenda packets prior to meetings and making site visits when possible. CHAIR AND VICE -CHAIR SELECTION Each Commission shall elect a Chair and Vice -Chair to serve a one-year term at its first meeting in February. CHAIRPERSON'S ROLE • Each Chairperson is unique; the role is defined by the person, based on that person's style. • The Chairperson is the spokesperson for the Commission on actions approved by the Commission as a whole. The Chairperson shall not share his or her personal views while representing the Commission. • The Chairperson shall ensure fairness, and strive to expedite the meetings in an efficient and professional manner. • The Commission Chairs, as representatives of the Commission, communicate with the Mayor at quarterly meetings and at other times as necessary. PUBLIC MEETINGS • Department Director sets the Agenda for regular Commission meetings, with direction from the City Manager including input from the Commission. • Public comment shall be received on all action items. • Any Commission Member can , aGe aR item OR the ageRda request in item be placed on a future agenda under Commission Announcements and Reports. No PRC Draft Minutes 09/20/07 Page 8 of 10 action will be taken on the item unless it is placed on a future agenda by a majority of the Commission. • Commission Members will treat everyone equally and with respect and courtesy. • Corrections to minutes are passed to the Commission Secretary before the meeting. • Each Commission Member may share his/her views about the issue and the reasons for his/her vote. • Consent Calendar - The Consent Calendar should be used for minutes, routine Commission business, and items already approved in the budget. - If a Commission Member has a PeFseRal question for clarification on a Consent Calendar Item, they are advised to ask staff ahead of time, rather +ha„ haVinn i+ unless they would rather have it pulled off for public discussion during the meeting. - Staff is prepared to report on every agenda item. Chairperson Sechrist recessed the hearing at 10:15 p.m. Chairperson Sechrist called the meeting back to order at 10:22 p.m. l�d�]JiILTA 111i944F:"W/_1&*91ki1:7:11:191A115 1. Atascadero Youth Task Force - Next meeting 10/2/07 — Colony Park Community Center Tour, 7:00 a.m. Chairperson Sechrist reported on the Mayor, Mayor Pro Tem, and Commission Chairs and Vice -Chairs meeting, and stated that due to time constraints he was unable to discuss all items on his list. Items that were reviewed included the paddle wheeler, BMX Park, and other items currently before the Commission. The Mayor would like strategic planning input from the Parks and Recreation Commission in early November. Vice Chairperson Butz suggested that the Commissions should rotate the starting position for these meetings, as the Planning Commission issues took up a significant amount of time. She reported that they were unable to discuss the role of commissions and commissioners, and City Council goals and norms. PRC Draft Minutes 09/20/07 Page 9 of 10 D. STAFF COMMENTS/ ANNOUNCEMENTS: Community Services Director Brady Cherry, Deputy Public Works Director Geoff English and Recreation Supervisor Jennifer Fanning reported on the following items. 1. Mark Your Calendar: ■ 9/29/07 - Atascadero Creek Clean-up ■ 10/19/07 — 10/21/07 - Colony Days Parade & Events • 11/29/07 - Colony Park Community Center Reception ■ 12/01/07 - Colony Park Community Center Grand Opening • 12/21/07 - Ice Skating Rink returns to Atascadero for the Holidays 2. Paloma Creek Park Playground Planning Process 3. Correspondence in packet: Council staff report for 9/12/07 meeting on "Triangle" Park Parcel 4. Atascadero Magazine/Recreation Guide Ad Policy in Development 5. Colony Park - Additional Site Improvements Planned to be Added to Phase I Construction 6. Park Project Update 7. Creek Day, Saturday, September 29t" There was Commission discussion regarding the Triangle Park Parcel and it was suggested that it would be appreciated if Council would inform the Commission when there is a park issue that is to be handled by the Council. E. ADJOURNMENT: Chairperson Sechrist adjourned the meeting at 10:54 p.m. to the next regularly scheduled Parks and Recreation Commission meeting on October 18, 2007. MINUTES PREPARED BY: Grace Pucci, Recording Secretary PRC Draft Minutes 09/20/07 Page 10 of 10 ITEM NUMBER: B - 1 DATE: 10/18/07 Parks and Recreation Commission Staff Report — Community Services Department Atascadero Magazine Advertising Policies RECOMMENDATION: Commission review and comment on the advertising policies related to the Atascadero Magazine. DISCUSSION: Background: In the past, the City of Atascadero Community Services Department has produced a Recreation Guide that included all recreational activities, facilities and special events in Atascadero. This Recreation Guide did not sell advertising space because of space concerns, printing costs and distribution restrictions. The City of Atascadero wanted to produce a publication that encompassed every City department, and one that included information for both tourists and community members alike. The Atascadero Magazine was first released in the summer of 2006, at the direction of the City Manager. With the production of a high quality publication, one that would contain a significant amount of information, it was decided that advertising space would need to be sold to cover printing costs. The City of Atascadero researched other City publications thoroughly to create acceptable advertising guidelines and policies. The reason for selling advertising space is to cover the printing costs, as well as give our local businesses an advertising outlet. Advertising space is limited, but there is not always enough advertisements sold to help with the printing costs. Analysis: The Atascadero Magazine relies on paid advertisements to cover the costs of printing the publication. The City of Atascadero does not choose the advertisers, businesses and companies contact the City to inquire about advertising. Once they reserve a spot via an application, they submit their ad and pay the fees due based on ad size. There has yet to be an issue published that was not subsidized by City funds because of lack of advertising. Previously, any business or company that requested to have a paid advertisement in the Atascadero Magazine was not refused because of a perceived controversy, as that would be unfair, unless it would apply to all other similar businesses. Conclusion: Staff responded to feedback given regarding advertising policies and created two additional policies/requirements (Attachment A). Staff requests that the Parks and Recreation Commission review and comment on revised Atascadero Magazine advertising policies and requirements. ATTACHMENTS: A- Atascadero Magazine Advertising Policies & Requirements ATASCADERO MAGAZINE Advertisement Policies Ft Requirements: • Supplied photos or logos must be 300 dpi • Supplied photos or logos must be either TIF or JPG format • Supply original image in transparency form (chromes or slides) • Acceptable programs for PC created documents are Adobe PageMaker , PDF or Illustrator (formats prior to Adobe Creative Suite may alter your text or layout) • Exact color and layout reproduction is our goal, but is not guaranteed • For best results, please keep your ad simple • Convert all RGB files and spot colors to CMYK • No RGB, spot or pantone colors can be accepted • Supplied ad materials are handled with care, but publisher is not responsible for damages, or for errors advertiser fails to correct on proof Ads can be submitted either by email to jfanningCatascadero.org or on a CD • Cancellations must be received in writing 2 weeks prior to space reservation dead- line • Advertiser will be billed for advertising when cancellation occurs after reservation deadline • Positioning of advertisement is at the discretion of the publisher, except when ad- vertiser pays for preferred position and/or publisher promises a specific position in writing • The word "Advertisement" shall be printed on advertisements that, in the opinion of the publisher, might be confused with editorial matter • At the discretion of Atascadero Magazine and City of Atascadero staff, advertise- ments that promote alcohol, tobacco, adult-oriented or sexual content, adult -only establishments, or any advertisements that may be deemed offensive or degrading to special populations or minorities will not be allowed • Advertisements for political candidates or advertisements for political causes which are scheduled to appear on a public ballot will not be allowed Actual Ad Size: Full Page 8.125" X 10.25" 1/2 Page 8.125" X 5.375" Banner 2.75" X 10.75" 1/4 Page 4.065" X 5.375" 1/8 Page 4.065" X 2.688" ITEM NUMBER: B - 2 DATE: 10/18/07 Parks and Recreation Commission Staff Report — Community Services Department Atascadero Municipal Budget Overview RECOMMENDATION: Informational item only. DISCUSSION: Background: The Parks and Recreation Commission has requested to have more information about the budget process, and the City's fiscal status. Administrative Services Director, Rachelle Rickard, will make a presentation to the Commission at the regular meeting on October 18, 2007. City of Atascadero has implemented a two year fiscal budget process. The fiscal year is from July 1st to June 301h The current budget adopted by the Council spans the 2007- 2008 and 2008-2009 timeframe. The General Fund and the City's other funds provide the resources for a broad range of services including public safety, public works, planning and building, technology, community services and administration. The adopted two year budget is guided by the City Council's priorities established by the City Council during the annual strategic planning process. The General Fund is the City's primary fund that where the City Council has the most discretion over expenditures. It funds many of the City's essential services including public safety and community services. The General Fund budget this year is $19,504,000 and next fiscal year will be $20,363,000. The current adopted budget addresses a number of areas of importance to the community, including the new 18,000+ sq. ft. Colony Park Community Center. Attached to this report are attachments related to the budget presentation. ATTACHMENTS: A- Budget Message B- Budget Summary Information ITEM NUMBER: B - 3 DATE: 10/18/07 Atascadero Parks and Recreation Commission Staff Report — Public Works Department Eagle Scout Project Atascadero Lake Landscaping (Whitacker) RECOMMENDATION: Commission recommend approval of the proposed Eagle Scout project to landscape an area near the South end of Atascadero Lake. DISCUSSION: Background: Eagle Scout candidate, Brendon Whitacker, has requested permission to landscape an area near the South end of the Atascadero Lake. Mr. Whitacker will make a brief presentation about his ideas. Staff supports the approval of this project and will direct the Scout to coordinate his work with City of Atascadero Park Maintenance staff. Prior to construction, all appropriate permits will be required. Conclusion: Staff recommends that the Parks and Recreation Commission recommend approval of the proposed project to landscape an area near the South end of the Atascadero Lake. FISCAL IMPACT: All costs related to this project will be covered through donations solicited by the Eagle Scout candidate . ALTERNATIVES: None. ATTACHMENTS: Attachment #1: Site photo Attachment #2: Project Diagram 4L- �l o INC Ppe La k,7, .-