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HomeMy WebLinkAboutPRC_2007-07-19_AgendaPacketCITY OF ATASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, July 19, 2007 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Student Representative Jay Sechrist Barbie Butz Daniel Chacon Ann Hatch Jonalee Istenes Sorrel marks Rick Mathews Paige Buck -Moyer Ryan Carden COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) PRESENTATION: 1. Former Commissioners Sandy Jack and William Ausman will present awards to the winners of the Facility Naming contest for Colony Park Community Center. A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — April 19, 2007 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the April 19, 2007 meeting. [Community Services] 2. Parks and Recreation Commission Minutes — June 21, 2007 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the June 21, 2007 meeting. [Community Services] B. MANAGEMENT REPORTS: 1. Additional Memorial Tree Receiver Sites (Memorial Grove on Lakeview Drive) ■ Fiscal Impact: None. ■ Recommendation: Commission recommend approval to City Council for seventeen (17) additional tree receiver sites at Memorial Grove located on Lakeview Drive. [Community Services] 2. Atascadero Creek Trail / Salinas River Enhancement Project Update ■ Fiscal Impact: None ■ Recommendation: Informational Item. [Community Services] 3. Proaosed New Announcer's Booth at Paloma Creek Park / Little League Field ■ Fiscal Impact: None ■ Recommendation: Commission review, obtain public input and recommend approval of the project. [Community Services] 4. Possible cancellation of Auaust 2007 Parks and Recreation Commission Meeting ■ Fiscal Impact: None ■ Recommendation: Commission consider canceling the regular August Parks & Recreation Commission Meeting. [Community Services] C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): Atascadero Youth Task Force - No meeting was held in July. (Next mtg. 8/7) D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Commission future agenda items/Joint meeting with City Council 2. Mark Your Calendar: Downtown Streetscape Council Workshop — 7/31 3. Movies in the Park start July 28, 2007 4. Community Services Department "Volunteer of the Month" 5. Pools are open, Chamber BBQs at Lake Park continuing on Tuesday eves 6. Ice Cream Zoofari - Comments 7. Successful Sports and Soccer camps this month 8. Summer Concerts in the Park are a big success on Sat. eves - Come visit! E. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING MAY BE TENTATIVELY SCHEDULED FOR AUGUST 16, 2007, AT 7:00 P.M., IN THE ATASCADERO CITY HALL COUNCIL CHAMBERS. I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the July 19, 2007 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, July 13, 2007 at Atascadero City Hall Annex, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 13th day of July, 2007 at Atascadero, California. Jenny Balson, Office Assistant City of Atascadero City of Atascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline. ITEM NUMBER: A — 1 DATE: 07/19/07 a i91$ Fmim fl79CITY OF A TA SCA DERO PA RK Sip AND RECREA TION COMMISSION DRAFT MINUTES Thursday, April 19, 2007, 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Sechrist called the meeting to order at 7:07 p.m. and Commissioner Mathews led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Istenes, Marks, Mathews, Jack and Chairperson Sechrist Student Representatives Buck -Moyer and Carden Absent: Commissioner Butz (excused absence) Others Present: Recording Secretary Grace Pucci Staff Present: Community Services Director Brady Cherry, Administrative Services Director Rachelle Rickard, Deputy Public Works Director Geoff English, Deputy Community Development Director Steve McHarris, and Recreation Supervisor Jennifer Fanning. COMMUNITY FORUM: None APPROVAL OF AGENDA: MOTION: By Vice Chairperson Jack and seconded by Commissioner Mathews to approve the agenda. PRC Draft Minutes 04/19/07 Page 1 of 5 Motion passed 5:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Commissioner Istenes suggested placing an item on the next agenda to address the issue of reactivating the Trails Committee and working on a Trails Master Plan. Issues to consider would include a Safe Routes to School grant, adoption of the County's Parks and Recreation trails element into Atascadero's General Plan, a public awareness campaign to deal with keeping the bike lanes clear of trash receptacles, and safe access to parks, especially a signalized crosswalk at Paloma Park. Chairperson Sechrist recommended that the agenda item on a Trails Master Plan should include a discussion regarding prioritizing the city's current master plans. There was Commission consensus to place an item regarding a Trails Master Plan on the next agenda. Vice Chairperson Jack announced that he and Commissioner Mathews attended the joint Council/Commission session and received tentative approval to form a finance committee to explore funding opportunities. Chairperson Sechrist announced that Commissioner Engstrom has resigned his position on the Parks and Recreation commission. Community Services Director Brady Cherry stated that Council Member O'Malley would appoint a replacement for Commissioner Engstrom. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — March 15. 2007 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the March 15, 2007 meeting. MOTION: By Commissioner Marks and seconded by Vice Chairperson Jack to approve Item #A-1. Motion passed 5:0 by a roll -call vote. B. MANAGEMENT REPORTS: 1. City Wayfindinq Program ■ Fiscal Impact: There is no proposed phasing or funding of the Wayfinding Program included with this report. ■ Recommendation: Informational item only. [Community Development] PRC Draft Minutes 04/19/07 Page 2 of 5 Deputy Community Development Director Steve McHarris gave the staff report and answered questions of the Commission. PUBLIC COMMENT — None 2. Methods Used by Public Aaencies to Fund Parks. Oaen Space. Trails and Recreation Facilities. ■ Fiscal Impact: None. • Recommendation: Commission discuss and recommend preferred funding methods. [Community Services] Community Services Director Brady Cherry gave the staff report and with Administrative Services Director Rachelle Rickard answered questions of the Commission. Commissioner Istenes remarked on the disparity between today's market values and tree mitigation and grading fees. Vice Chairperson Jack spoke about the formation of a finance sub -committee that would assist in evaluating funding methods and make recommendations on how to proceed. Chairperson Sechrist stated the sub -committee should focus on educating the public regarding funding issues for maintenance of parks. There was Commission consensus to discuss the formation of a finance sub- committee at the next Parks and Recreation Commission meeting. PUBLIC COMMENT — None Chairperson Sechrist recessed the meeting at 9:28 p.m. Chairperson Sechrist called the hearing back to order at 9:37 p.m. There was further Commission discussion regarding the proposed finance sub- committee. Commissioners Jack, Sechrist and Istenes volunteered for appointment to the proposed finance sub -committee. 3. Request to Send Correspondence to County Parks ■ Fiscal Impact: None. ■ Recommendation: Commission approve request to send correspondence to County Parks. [Commissioner Marks] PRC Draft Minutes 04/19/07 Page 3 of 5 Community Services Director Brady Cherry gave the staff report. Commissioner Marks spoke about the letter she had composed. PUBLIC COMMENT — None MOTION: By Vice Chairperson Jack and seconded by Commissioner Mathews to send the letter as drafted. Motion passed 5:0 by a roll -call vote. 4. Arts in Public Places Policy Revision • Fiscal Impact: None at this time. ■ Recommendation: Staff recommends asking City Council for permission to revise and update the Arts in Public Places Policy. [Commissioner Jack] Community Services Director Brady Cherry gave a brief report. Vice Chairperson Jack discussed the reasons for his request to update the policy. PUBLIC COMMENT — None MOTION: By Vice Chairperson Jack and seconded by Commissioner Marks request permission from the City Council to review the Arts in Public Places Policy and make recommendations to update the policy and form a permanent Atascadero Public Arts Committee. Motion passed 5:0 by a roll -call vote. 5. Stadium Park Planning Process Update ■ Fiscal Impact: None. • Recommendation: Commission review the planning process to date and provide direction to staff. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. Chairperson Sechrist suggested installing permanent restrooms near the entrance to the park as there are no restroom facilities near the park or downtown and the park is used on a daily basis. Commissioner Mathews explained that he would like to see the park remain a beautiful natural setting that would be used as it is. PRC Draft Minutes 04/19/07 Page 4 of 5 There was Commission consensus to place the issue of restrooms within the downtown area on a future agenda. PUBLIC COMMENT — None C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - Next meeting: May 1, 2007, 7:00 a.m. Lake Pavilion. 2. Stadium Park Planning Committee (Commissioners Mathews/Jack) 3. Vice Chairperson Jack suggested that the winners of the Colony Park naming contest should be recognized at the next Commission meeting. Director Cherry will contact the winners and invite them to the next meeting. D. STAFF COMMENTS/ ANNOUNCEMENTS: Director Cherry commented on the following items: 1. Summer City Magazine/ Recreation Guide 2. Commissioners attending County Commissioners Workshop - RSVP 3. Atascadero Trails Workshop - May 7, at 4:00pm. 4. Recreation Center construction on schedule 5. Next Stadium Park Planning Meeting: 5/10/07, TENATIVE E. ADJOURNMENT: Chairperson Sechrist adjourned the meeting at 10:38 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on May 17, 2007. MINUTES PREPARED BY: Grace Pucci, Recording Secretary PRC Draft Minutes 04/19/07 Page 5 of 5 ITEM NUMBER: A - 2 DATE: 07/19/07 CITY OF ATASCADERO PARKS AND RECREATION COMMISSION DRAFT MINUTES Thursday, June 21, 2007 - 7:00 P.M. Regular Meeting REGULAR SESSION: 7:00 P.M. Chairperson Sechrist called the meeting to order at 7:07 p.m. and Commissioner Mathews led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Butz, Istenes, Marks, Mathews, and Chairperson Sechrist. Student Representatives Buck -Moyer and Carden Absent: None Others Present: Recording Secretary Grace Pucci Staff Present: Community Development Director Warren Frace, Deputy Public Works Director Geoff English, and Recreation Supervisor Jennifer Fanning. OATHS OF OFFICE: 1. Administration of Oaths of Office — Newly appointed Commissioners Daniel Chacon and Ann Hatch will be sworn in by Deputy City Clerk, Grace Pucci. PRC Draft Minutes 06/21/07 Page 1 of 9 Deputy City Clerk Grace Pucci administered the Oaths of Office to Commissioners Chacon and Hatch. COMMUNITY FORUM: Eric Greening welcomed the two new commissioners and thanked outgoing Commissioner Sandy Jack for his service and continued support. Mr. Greening announced that next Wednesday the U.C. Cooperative Extension will present an educational conference on upper Salinas water shed issues regarding trees and fish. He also asked that the issue of Ernie Del Rio's request to abandon a trail be placed on a future Parks and Recreation Commission agenda so that all sides could be presented. Sandy Jack stated he hoped to attend many future Parks and Recreation Commission meetings and would be available to assist the Commission in any way needed. He urged the Commission to take on an update of the Arts in Public Places policy as soon as possible. Chairperson Sechrist closed the Community Forum period. APPROVAL OF AGENDA: MOTION: By Commissioner Butz and seconded by Commissioner Marks to approve the agenda. Motion passed 7:0 by a roll -call vote. Chairperson Sechrist stated he would miss outgoing Commissioner Jack's presence on the Board and hoped to see him involved and at future meetings. PARKS AND RECREATION COMMISSION REORGANIZATION: 1. Commission Appointment of Vice -Chairperson — Nominations from the Commission. MOTION: By Commissioner Marks and seconded by Commissioner Mathews to nominate Commissioner Butz to the position of Vice -Chairperson of the Parks and Recreation Commission. Motion passed 7.0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: PRC Draft Minutes 06/21/07 Page 2 of 9 Commissioner Butz said that Commissioner Jack was a real stimulus for getting a lot of things going, and because he is still serving on the Planning Commission she hoped he would keep the Parks and Recreation Commission posted on city issues. Commissioner Mathews thanked outgoing Commissioner Sandy Jack for the great job he did on the Commission, and stated he was a good example of individual service to the community. Commissioner Istenes requested staff clarify the location of Boulder Creek on city maps. Vice Chairperson Butz made several announcements: 1) the Chamber of Commerce Tuesday night barbecues at the Lake Park have begun and a calendar of hosting organizations was distributed, 2) the Atascadero Wine Festival Dinner will be held tomorrow night at the Lake Pavilion, and wine tasting will be this Saturday from 11:30 to 4:00 p.m. at the Lake Park, and 3) "Four Seasons Cooking with Friends" will be held on July 22nd at the Idlers Paso Robles store, money raised will go to victims of domestic violence through the Women's Shelter. Commissioner Istenes indicated she is interested in touring the Paloma Creek Park arena area, the Home Depot equestrian arena and Heilmann Park in the future. She referred to an article in the Tribune lamenting the lack of opportunities given to children for hiking, walking, fishing, beach play and gardening and commented that Atascadero lacks hiking opportunities. Commissioner Istenes expressed concern regarding the legal roadblock the Resource Conservation District has hit with Cal Trans regarding trail intersections where traffic lights are located and suggested staff prepare a report to the Commission regarding this issue. She also asked staff to follow up on a call she had placed to the City Attorney regarding the limits placed on her ability to vote on issues before the Commission. Deputy Public Works Director Geoff English responded to Commissioner Istenes requests. Commissioner Hatch asked for clarification on her voting limitations due to her involvement with the Veteran's Memorial Park. Commissioner Marks thanked staff for the tour of park facilities and stated it was very informative. Commissioner Mathews also thanked staff for the tour, and commended the parks crew for their effectiveness despite their limited numbers. Commissioner Hatch requested that the issue of the Highway 41 purchase be placed on a future agenda as she has concerns regarding potential financial impacts to the city and safe access at the trail head. PRC Draft Minutes 06/21/07 Page 3 of 9 There was Commission consensus to place the Highway 41 purchase and future financial impacts on a future agenda. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — May 17, 2007 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the May 17, 2007, meeting. MOTION: By Commissioner Mathews and seconded by Vice Chairperson Butz to approve Item #A-1. Motion passed 5:0 by a roll -call vote. (Hatch, Chacon abstained) B. MANAGEMENT REPORTS: 1. Native Tree Mapping and Inventory Project Final Report Presentation ■ Fiscal Impact: None. ■ Recommendation: Informational item only. [Community Development] Community Development Director Warren Frace gave the presentation and answered questions of the Commission. Director Frace stated a meeting is planned in mid-July to discuss the next phases of implementation, and he encouraged Commissioners to email him with any concepts or ideas they may have. PUBLIC COMMENT Sandy Jack stated he has been trying to regenerate oak seedlings on his property for many years, and this year there has been a dramatic increase in the blue oak seedlings. He encouraged development of an incentive program for property owners with adequate space to care for seedlings so they can become saplings. Eric Greening stated this report was an excellent investment of tree mitigation money, and suggested the next step should be a dialog with the Fire Department regarding vegetation clearance for fire protection. He commented that there should be a change to the mitigation formulas under the tree ordinance as the smaller younger trees now get less mitigation, and value should be placed on years of growth for younger trees. Mr. Greening stated the Commission should be part of community workshops giving out information on this inventory and suggested open community dialogs based on habitat needs to find community consensus. PRC Draft Minutes 06/21/07 Page 4 of 9 Barbara Combs questioned how the 2 million trees in 30 square miles compares to other areas in the county, whether sudden oak disease is a problem here, and suggested sharing this information with the Chamber of Commerce as it is a good asset for tourism. Director Frace answered Ms. Combs' questions. Chairperson Sechrist closed the Public Comment period. Commissioner Mathews stated that ANTA puts out a "Save our Seedlings" brochure to give homeowners information on how and why they should protect their oak seedlings when doing weed abatement. He commented that the native oak genetic stock in nurseries has resistance to diseases and pests, and spoke of a past ANTA project that had a native tree nursery at the High School and suggested it could be a project to raise funds for the school and inform the public. Commissioner Hatch suggested a good senior project for Cal Poly would be the creation of an incentive program to encourage saving the seedlings. Commissioner Butz commented on the importance of educating elementary age children on tree issues and suggested a booth at the Children's Day in the Park with small trees available for children to take home. Student Representative Buck -Moyer stated that if the Commission were interested in partnering with the High School in a tree program, to let her know so she can get it jump started for next year. There was Commission consensus for Ms. Buck -Moyer get information about what the ANTA program was, why it failed in the past and who would be available to do a similar program at this time, and that it be placed on a future agenda. 2. Placement of Paddle Wheeler Boat in Atascadero Lake ■ Fiscal Impact: None. ■ Recommendation: Commission review and discuss a request by Lloyd Reeves, the Atascadero Lake Boat Rental Concessionaire, to place a replica Paddle Wheeler on Atascadero Lake. [Community Services Deputy Public Works Director Geoff English explained the purpose of this item and stated that he would be making a list of Commission comments and concerns so that all issues could be investigated and discussed prior to staff coming forward with a recommendation on this proposal. Lloyd Reeves presented his proposal to the Commission and answered their questions. PRC Draft Minutes 06/21/07 Page 5 of 9 Commissioner Comments: 1. The neighborhood / community should be involved in the decision making process. 2. Issues to be considered include, docking, refueling, noise, hours of operation, vandalism/security, safety, conflict with other activities at the lake, water quality / environmental concerns, scale of proposed project, and city liability. 3. Commission would like to see the list of issues raised when a submarine request was proposed in the past. 4. Broad public notice should be given of any future meetings concerning this request, particularly to the lake residents. PUBLIC COMMENT Eric Greening stated he believed the city should not set a precedent of breaking the ordinance relative to horse power and motor craft in the lake. His concerns included aquatic type motors that tend to leak unburned fuel into the water, scale of the project, and that this request does not come back until there has been a meeting at which all neighbors as well as the stakeholders who participated in the creation of the Lake Park Master Plan are in attendance and all issues hashed out. Barbara Combs, Lake View Drive resident, stated her concerns with this proposal including, lack of sufficient notification time for lake residents to have a meeting, the Holiday Walk, which is an alcohol free event and she would not like to encourage a party boat with alcohol on the lake during that event, hearing the same type of music all the time, and carrying of voices over the lake especially if alcohol is served on the boat. Chairperson Sechrist closed the Public Comment period. Student Representative Carden suggested that before any meeting is organized for the neighborhood, Mr. Reeves should outline what would be on the boat. Mr. Reeves stated that no alcohol would be served on the boat; the only exception would be if a non profit organization rented the boat and served wine. Chairperson Sechrist recessed the hearing at 9:40 p.m. Chairperson Sechrist called the meeting back to order at 9:48 p.m. 3. Memorial Object Placement Request, Tree Dedication at Atascadero Lake Park ■ Fiscal Impact: None. ■ Recommendation: Commission recommend approval to the City Council of a request by Marj Mackey to dedicate a formerly planted PRC Draft Minutes 06/21/07 Page 6 of 9 tree at Atascadero Lake Park in memory of Kirk Dennis Phillips. [Community Services] Deputy Public Works Director Geoff English gave the staff report. PUBLIC COMMENT — None MOTION: By Vice Chairperson Butz and seconded by Commissioner Marks to recommend approval to the City Council of a request by Marj Mackey to dedicate a formerly planted tree at Atascadero Lake Park in memory of Kirk Dennis Phillips. Motion passed 7.0 by a roll -call vote. 4. Cal Poly San Luis Obispo Senior Student Projects ■ Fiscal Impact: None. ■ Recommendation: Informational item only. [Community Services] Deputy Public Works Director Geoff English gave the staff report and answered questions of the Commission. Commissioner suggestions for student projects: 1. Look at the feasibility of developing Stadium Park into something that would work within the environmental and historical aspects of the area with presentations on the park, trees, wildlife, etc. 2. Art in the park especially in the design of park equipment. 3. Improvements to street frontage along Highway 41 in front of the Atascadero Zoo. PUBLIC COMMENT Eric Greening stated the idea of doing things artfully is a good one and commented that the County Arts Council's Arts in Public Places Committee and the art department at Cal Poly could be tapped for suggestions. He questioned whether the Atascadero Creek fish barrier removal at Curbaril would mean removal of the pedestrian and bicycle crossing. Deputy Director English stated the pedestrian crossing would remain. Chairperson Sechrist closed the Public Comment period. D. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - No Meeting July 3, 2007. (Next mtg.8/7) PRC Draft Minutes 06/21/07 Page 7 of 9 2. Next Commission Chair & Vice Chair Quarterly meeting with Mayor & Mayor Pro -Tem to be held 6/25/07. E. STAFF COMMENTS/ ANNOUNCEMENTS: Commissioner Marks stated several months ago she received complaints regarding the interaction between golfers and walkers in Heilmann Park and had drafted a letter with the Commission's agreement to the County Parks Commission asking that this problem be addressed. She stated the response from Ernie Del Rio of the County Parks Department was not encouraging. Deputy Director English stated he could approach Mr. Del Rio to look at options for connecting the Jim Green and de Anza trails with Heilmann Park and actually walk the area with him. Commissioner Mathews explained that the letter sent by this Commission did not get to the County Commission; it went to staff then came up as a topic for the County Trails Committee. The County refers to the area in question as "hole 13", that it is part of the golf course and as such is their property, therefore, when a trail runs through it people are trespassing and that increases the county's liability. He suggested exploring the option of rerouting the trail. There was further Commission discussion and it was decided that Deputy Director English would make an appointment for Commissioners Marks, Mathews, Istenes and himself to meet with Mr. Del Rio. PUBLIC COMMENT Eric Greening suggested inviting Mr. Del Rio here to a noticed public hearing so all would have the opportunity to discuss this. He stated he was disturbed that a letter addressed to the County Parks and Recreation Commission did reach them. Chairperson Sechrist closed the Public Comment period. Recreation Supervisor Jennifer Fanning reported on the following items - 1 . tems: 1. Summer City Magazine/ Recreation Guide 2. Ice Cream Zoofari- July 14, 2007 3. Movies in the Park start July 28, 2007, Sunken Gardens 4. Community Services Department "Volunteer of the Month" Program 5. Pools open 6/18 6. Chamber BBQs at Lake Park start 6/19 7. Summer Concerts in the Park start this Sat. 6/16 8. Community Forum on Youth Internet Safety on 8/15 PRC Draft Minutes 06/21/07 Page 8 of 9 F. ADJOURNMENT: Chairperson Sechrist adjourned the meeting at 10:25 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on July 19, 2007. MINUTES PREPARED BY: Grace Pucci, Recording Secretary PRC Draft Minutes 06/21/07 Page 9 of 9 ITEM NUMBER: B - 1 DATE: 07/19/2007 Atascadero Parks and Recreation Commission Staff Report — Community Services Department Additional Memorial Tree Receiver Sites (Memorial Grove on Lakeview Drive) RECOMMENDATION: Commission recommend approval to the City Council, of seventeen (17) additional receiver sites for the placement of Memorial Trees at the Memorial Grove located on Lakeview Drive. DISCUSSION: Background: City of Atascadero policy allows for the placement of memorial objects under certain conditions. Periodically, the residents of Atascadero request approval to plant trees in memory of deceased friends or family members. The Policy on the Naming of Public Buildings, Parks and Other Public Facilities includes a provision to be followed by staff for the recognition of individuals. SECTION II, E. "In addition to the naming of public facilities by using the criteria established above, the City can provide for the recognition of individuals, either deceased or living, by the placement of memorial objects (symbols); such as living trees, public benches, rocks, memorial flagpoles, sculptures, etc., in public facilities. The placement and identification of these recognition symbols will be at the discretion of the Parks and Recreation Commission and the City Council on a case-by-case basis. Analysis: The individual requesting the placement of a living tree, or other memorial object, initiates the request by submitting a written request to City staff. After payment is received, the requesting party must supply the specific species of tree that is required for the particular location, minimum of 15 gallon size (see Attachment #1), tree ties and two log pole stakes. City staff has already set-up locations with water supply, and will plant the purchased tree for requesting party. Conclusion: Staff requests that the Parks and Recreation Commission recommend approval to the City Council of seventeen proposed receiver sites for the planting of Memorial Trees at the Memorial Grove on Lakeview Drive. FISCAL IMPACT: None. All related costs to the installation of Memorial trees are covered by the requesting family. ATTACHMENTS: Attachment # 1- Map of proposed Atascadero Lake Park Memorial Tree Sites Attachment # 2- Memorial Tree Program Information Letter s s o o _ ryJ Np � � \ O ^� • •� O O N � • \• O � O Off^ O \ N h / a .a 9 / O -- Polos N 17 o I 6 7 Q 9'�F o � 'b'M,Nh ,` � \MSO• � ALP MEMORIAL DEDICATION SITES \ — - — - TREE PLANTING PLAN TREE SYMBOL LEGEND TREE OPTIONS 5YMOL L -ANT NAM OUANT, DRY SHADE TREES RIPARIAN TREES E X I S T I N G Acer macrophylium Platanus racemosa Quercus douglasii QUERCUS DOUGLASII 3 Big -leaf Maple California Sycamore Blue Oak _ % (BLUE OAK) QUERCUS LOBATA 3 Arbutus menziesii Alnus rhombifolia Comarostaphylis diversifolia I (VALLEY OAK( Madrone White Alder Summer Holly QUERCUS AGRIFOLIA 4 1 COAST LIVE oAKI Umbellularia californica Arctostaphylis glauca P R O P O S E D Pacific Wax Myrtle MEADOW TREES Big -berry Manzanita PROPOSED PLANTING SITE s Jugians californica DRY SHADE Lithocarpus densiflorus California Black Walnut Cercis occidentalis PROPOSED PLANTING SITE 3 Tanoak Western Redbud RIPARIAN TREES Quercus agrifolia PROPOSED PLANTING SITE 9 Aesculus californica California Live Oak Pinus sabiniana MEADow TREES California Buckeye Gray Pine or Digger Pine FT City of Atascadero Atascadero Lake Park Memorial Tree Program "The Gift That Lasts For Several Lifetimes" Thank you for your interest in the Atascadero Lake Park Memorial Tree Dedication Program located on Lake View Drive in the Memorial Grove, directly across from Atascadero Lake. Below you will find the cost associated with purchasing and planting a Memorial Tree, a description of the cast metal plaque placed at the tree, approved tree locations, approved site specific trees and the agreement/policies. For more information please contact Jennifer Fanning at 461-5000, ext. 3426. Cost a. The total cost for the installation of a Memorial Tree and plaque is $400. b. Trees are to be supplied by the requesting party at the requesting party's cost and can be purchased at a local nursery. i. Site specific tree type must be purchased ii. Trees must be a minimum of 15 gallon in size iii. Two log pole stakes and appropriate tree ties must be supplied c. Memorial Tree locations will be reserved upon receipt of payment. II. Site Specific Tree Types a. Trees will be planted at approved tree sites within the Memorial Grove (see enclosed map for available locations). b. Trees designated for those locations are: i. Dry Shade Trees 1. Big -leaf Maple 2. Madrone 3. California Bay 4. Pacific Wax Myrtle 5. Tanoak 6. California Buckeye ii. Riparian Trees 1. California Sycamore 2. White Alder iii. Meadow Trees 1. California Black Walnut 2. California Live Oak • Page 2 3. Valley Oak 4. Blue Oak 5. Summer Holly 6. Big -berry Manzanita 7. Western Redbud 8. Gray pine or Digger Pine III. Memorial Plaque a. Memorial Tree purchase includes the purchase and installation of a cast metal plaque. This plaque will be secured at the base of the tree. The purchasing individual or organization determines the name of the person or group that will be inscribed on the plaque (see the attached Memorial Tree Plaque Form). IV. Memorial Grove Tree Locations a. The available tree locations are indicated on the enclosed map. Tree locations are determined on a first-come, first-served basis. To secure a Memorial Grove tree site, please submit an application along with a check, payable to the City of Atascadero, to Attn: Jennifer Fanning, 6907 EI Camino Real, Atascadero, CA 93422. V. Memorial Object Ownership and Replacement Agreement a. Placement of Memorial i. The placement of the proposed memorial object shall be at a location previously approved by the Atascadero City Council. The sponsoring organization or individual may select from a list of previously approved sites, in coordination with the Atascadero Public Works Department. b. Installation and Maintenance of Memorials i. The donor is responsible for the cost of design, installation and maintenance of the proposed memorial, monument or plaque unless otherwise agreed. c. Ownership and Replacement of Memorials i. The memorial is considered the property of the City of Atascadero and will be properly maintained by the City at the expense of the donor, unless otherwise agreed. Private citizens, including the donor, may not alter the memorial or install anything in the vicinity of the memorial. To reserve a Memorial Tree please complete the enclosed forms and return them to: City of Atascadero Attn: Jennifer Fanning 6907 EI Camino Real Atascadero, CA 93422 If you have any questions please call Jennifer Fanning at 461-5000, ext. 3426. ITEM NUMBER: B - 2 DATE: 07/19/07 RCD1vpperSafinas-Las Tabias Resource Conservation District Conserving Resources 65 Main Street, Suite 107, Templeton, CA 93465 / (805) 434-0396 ext. 4 / fax 434-0284 ung Service Since 1951 San Luis Obispo Pollution &t Erosion Reduction Connection Design and Permit Assistance Technical Service Team DATE: July 11, 2007 TO: Atascadero Parks and Recreation Commission FROM: DJ Funk, Executive Director and Project Manager RE: Updates regarding the Atascadero Creek and Salinas River Trail Budget Re -Appropriation: It appears that the grant re -appropriation will be made by the Governor and State Legislature, but we do not have a final decision yet. As of this time, the State Budget has not been approved. The amount of grant funds remaining for the Atascadero City Riverwalk and Creekwalk Trails is approximately $500,000. The RCD will be discussing with the City how the remaining grant funds will be administered. Update on Reach B-2, Atascadero Lake Park to San Gabriel: The RCD has been negotiating with Caltrans regarding how the corner of Highway 41 and Portola would be modified. A meeting is scheduled between Steve Senet of Caltrans, Dana Brazelton and her boss, Stan Bajorin, Deputy Assistant Secretary, Resources Agency, Ron DeCarli, Executive Director of San Luis Obispo Council of Governments at the intersection on Thursday, July 12. We hope to resolve the design of the intersection so that we can finalize the permits with Caltrans for the trail along the highway. The RCD's design proposes to construct asphalt sidewalk in front of the Blue Moon Restaurant to connect with a DG walkway west of the restaurant. We propose to remove the existing curb impediment on the opposite corner. The new asphalt walkway construction that we propose will improve handicap accessibility and remove current hazards and impediments caused by the existing concrete pads and asphalt curbs at the corner. The new asphalt walkway will meet all California State Parks Accessibility Guidelines requirements for Exterior Routes of Travel (ERT). ERT accessibility criteria are more stringent for walkway slope, with a maximum of 5 percent slope, than the criteria used by Caltrans, which allows up to 10 percent slopes. We hope to receive approval of this design by Caltrans in the near future. If the Grant Funds are Re -Appropriated by California and if Caltrans approves the RCD's design, we should begin the completion of Reach B-2 soon. Update on Reach B-1, Downtown Trail Section, Colony Park Section, and Salinas River/Atascadero Creek Section: The RCD has begun preparation of the working drawing plans for the Creekwalk along the Capistrano Road section of the Creekwalk. Those plans, begun in November 2006, were put on hold until we receive notice on the Grant Re -Appropriation. In addition, the RCD staff has been collaborating with the Atascadero Mutual Water Company (AMWC) on the design of the Creekwalk reach along the lower end of Atascadero Creek. This section of trail will be linked to a new Riverwalk Trail that the RCD, with our California Conservation Corps (CCC) partners, will build along the Salinas River. The AMWC will be relocating their existing fences and re -grading the terrace to facilitate a handicap accessible trail along Atascadero Creek. The Salinas Riverwalk section of the trail will be part of the National Historic Juan Bautista de Anza Trail. We feel that this trail will be a wonderful asset for the City. It is also an example of the benefits of agencies and organizations working together; such as the City, AMWC, RCD, CCC, Atascadero Land Preservation Society, Atascadero Historical Society, Amigos de Anza and others. The project will facilitate part of the Downtown Plan and will improve and complete an important link of the Juan Bautista de Anza National Historic Trail. I will attend the Atascadero Parks and Recreation Commission meeting this coming Thursday evening to make a short presentation and answer any questions from the Commission and public. Donald J. Funk Executive Director Page 2 ITEM NUMBER: B - 3 DATE: 07/19/07 Atascadero Parks and Recreation Commission Staff Report - Community Services Proposed New Announcer's Booth at Paloma Creek Park Little League Field RECOMMENDATION: Commission review, obtain public input and recommend approval of the project. DISCUSSION: Background: Atascadero Little League has exclusive use of the Little League Field at Paloma Creek Park. They have a need to add a score/announcer's booth, which most fields have. Tim Beecher, project architect and David Mulder from the Little League Board will be present to present and discuss their plans with the Commission. The Commission is being asked to review and give any input prior to the submittal to the City for a building permit. Staff is recommending approval as the space could not be used for any other purpose, and the building will meet all relevant city codes. A copy of the building floor plan and elevations are included in the packet. FISCAL IMPACT: None. ATTACHMENTS: A - Architect's drawing for the Little League Building blIL/ NUUr FLAN 1/4" = 1'-0" JUNE 20, 2007 LINK )UNCER ENT GROUND FLOOR /4" = l' -O" JULY 12, 2007 N UPPER FLOOR 1/4I = l' -O" JULY 12, 2007 D (n Z O 2 � a� z m o a a z o o 0 0 m C- c N N O O J m m r - m D O Z Cf) O C m r - m D O Z ITEM NUMBER: B - 4 DATE: 07/19/07 Atascadero City Council Staff Report - Community Services Department Possible Cancellation of August 2007 Parks & Recreation Commission Meeting RECOMMENDATION: Commission consider canceling the regular August Parks and Recreation Commission meeting. DISCUSSION: Background: For the past several years, the Parks and Recreation Commission has traditionally been "dark" in August, due to summer vacations and other conflicts. The City Council cancels their first meeting in July and August annually. There is no urgent business pending that would require an August meeting of the Commission this year. There are, however, some conflicts which the Commission may want to avoid. In particular, the San Luis Obispo County Prevention Alliance Annual Awards Dinner is being hosted by Atascadero this year at the Lake Pavilion, on August 16th. City Council members are invited (the Mayor attended last year), and many Atascadero Youth Task Force members are planning to attend. This includes city staff and some Commissioners. This year, Atascadero citizens are receiving awards for their service to youth. Many of us would like to attend. The city staff is recommending that the August 16th, 2006, meeting be cancelled.