HomeMy WebLinkAboutPRC_2007-04-19_AgendaPacketCITY OF A TASCADERO
PARKS AND RECREATION
COMMISSION
AGENDA
Thursday, April 19, 2007
7:00 P.M.
Regular Meeting
Atascadero City Hall Council Chambers
6907 EI Camino Real
Atascadero, California
REGULAR SESSION: 7:00 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Chairperson:
Vice -Chairperson:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Student Representative
Student Representative
Jay Sechrist
Sandy Jack
Barbie Butz
Rick Mathews
Sorrel Marks
Colby Engstrum
Jonalee Istenes
Paige Buck -Moyer
Ryan Carden
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Commission on any matter not on this agenda and over which the
Commission has jurisdiction. Speakers are limited to five minutes. Please state your
name and address for the record before making your presentation. The Commission
may take action to direct the staff to place a matter of business on a future agenda. A
maximum of 30 minutes will be allowed for Community Forum, unless changed by the
Commission.)
APPROVAL OF AGENDA: Roll Call
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
(On their own initiative, Commission Members may make a brief announcement or a
brief report on their own activities. Commission Members may ask a question for
clarification, make a referral to staff or take action to have staff place a matter of
business on a future agenda. The Commission may take action on items listed on the
Agenda.)
A. CONSENT CALENDAR: (All items on the consent calendar are considered to
be routine and non -controversial by City staff and will be approved by one motion
if no member of the Commission or public wishes to comment or ask questions.
If comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an
opportunity for any member of the public to address the Commission concerning
the item before action is taken.)
1. Parks and Recreation Commission Minutes — March 15, 2007
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission minutes of the March 15, 2007 meeting.
B. MANAGEMENT REPORTS:
1. City Wayfinding Program
■ Fiscal Impact: There is no proposed phasing or funding of the
Wayfinding Program included with this report.
■ Recommendation: Informational item only. [Community Development]
2. Methods Used by Public Aaencies to Fund Parks. Oben Space. Trails
and Recreation Facilities.
■ Fiscal Impact: None.
■ Recommendation: Commission discuss and recommend preferred
funding methods. [Community Services]
3. Request to Send Correspondence to County Parks
■ Fiscal Impact: None.
■ Recommendation: Commission approve request to send
correspondence to County Parks. [Commissioner Marks]
4. Arts in Public Places Policy Revision
■ Fiscal Impact: None at this time.
■ Recommendation: Staff recommends asking City Council for
permission to revise and update the Arts in Public Places Policy.
[Commissioner Jack]
5. Stadium Park Planning Process Update
■ Fiscal Impact: None.
■ Recommendation: Commission review the planning process to date
and provide direction to staff. [Community Services]
C. COMMITTEE & LIAISON REPORTS: (The following represent standing
committees. Informative status reports will be given, as felt necessary.):
1. Atascadero Youth Task Force - Next meeting: May 1, 2007, 7:00 a.m.
Lake Pavilion.
2. Stadium Park Planning Committee (Commissioners Mathews/Jack)
D. STAFF COMMENTS/ ANNOUNCEMENTS:
1. Summer City Magazine/ Recreation Guide
2. Commissioners attending County Commissioners Workshop - RSVP
3. Atascadero Trails Workshop - May 7, at 4:00pm.
4. Recreation Center construction on schedule
5. Next Stadium Park Planning Meeting: 5/10/07, TENATIVE
E. ADJOURNMENT:
THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE SCHEDULED
FOR MAY 17, 2007, AT 7:00 P.M., IN THE ATASCADERO CITY HALL COUNCIL
CHAMBERS.
I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that
the foregoing agenda for the April 19, 2007 Regular Session of the Atascadero Parks and Recreation
Commission was posted on Friday, April 13, 2007 at Atascadero City Hall Annex, 6907 EI Camino
Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at
that location.
Signed this 13th day of April, 2007 at Atascadero, California.
Jenny Balson, Office Assistant
City of Atascadero
City ofAtascadero
WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING
The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the
Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider
matters in the order of the printed Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on
file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El
Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.or. An
agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents
submitted by the public during Parks and Recreation Commission meetings that are either read into the record or
referred to in their statement will be noted in the minutes and available for review in the Community Services
Department.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City
meeting or other services offered by this City, please contact the Community Services Department at (805) 461-
5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff
in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
TO SPEAK ON AGENDA ITEMS
Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify
the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce
when the public comment period is open and will request anyone interested to address the Commission regarding the
matter being considered to step up to the podium. If you wish to speak for, against or comment in any way:
• You must approach the podium and be recognized by the Chairperson
• Give your name and address (not required)
• Make your statement
• All comments should be made to the Chairperson and Commission
• All comments limited to 5 minutes (unless changed by the Commission)
• No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and
no one may speak more than twice on any item.
The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments
will be heard by the Commission.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having
business with the Parks and Recreation Commission to:
• Please approach the podium and be recognized
• Give your name and address (not required)
• State the nature of your business
This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes
will be allowed for Community Forum (unless changed by the Commission).
TO HAVE ITEMS PLACED ON AGENDA
All business matters to appear on the Agenda must be in the Office of the Community Services Department
14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to
bring before the Commission, please mail or bring a written communication to the Community Services
Department in the City Hall Annex prior to the deadline.
ITEM NUMBER: A - 1
DATE: 04/19/2007
CITY OF A TASCADERO
PARKS AND RECREATION
COMMISSION
DRAFT MINUTES
Thursday, March 15, 2007, 7:00 P.M.
REGULAR SESSION: 7:00 P.M.
Chairperson Sechrist called the meeting to order at 7:04 p.m. and Commissioner Butz
led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Butz, Marks, Mathews, Jack and Chairperson
Sechrist
Student Representative Carden
Absent: Commissioner Engstrum (excused absence)
Student Representative Buck -Moyer (excused absence)
Others Present: Recording Secretary Grace Pucci
Staff Present: Community Services Director Brady Cherry and Deputy Public
Works Director Geoff English.
OATHS OF OFFICE:
1. Administration of Oaths of Office — Newly appointed Commissioners Barbie Butz
and Jonalee Istenes will be sworn in by City Clerk, Marcia Torgerson.
City Clerk Marcia Torgerson administered the Oath of Office to newly appointed
Commissioners Barbie Butz and Jonalee Istenes.
PRC Draft Minutes 03/15/07
Page 1 of 7
ITEM NUMBER: A - 1
DATE: 4/19/2007
Commissioners Butz and Istenes joined the meeting.
COMMUNITY FORUM:
Eric Greening welcomed the new and returning Commissioners and suggested a copy
of the Atascadero Native Tree inventory be given to every Commissioner and Student
Representative. He also suggested that the Commission do another outdoor tour of the
city's recreational facilities, as the days are staying light longer.
Chairperson Sechrist closed the Community Forum period.
APPROVAL OF AGENDA:
MOTION: By Vice Chairperson Jack and seconded by Commissioner
Marks to approve the agenda.
Motion passed 6:0 by a roll -call vote.
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
Commissioner Jack reported on a presentation he attended at the San Luis Obispo
Botanical Gardens, and stated a representative can give a PowerPoint presentation
about the project to the Commission.
There was Commission consensus to agendize the presentation on the San Luis
Obispo Botanical Gardens for a future Commission meeting.
Commissioner Butz gave an update on the Wine Festival and indicated volunteers are
needed.
Commissioner Marks announced that Challenge Day is scheduled for April 3rd and 4th at
the Junior High School, volunteers and donations are needed, and the American
Cancer Society's Relay for Life will be held August 18th and 19th and they are seeking
community support, volunteers, and fundraising assistance. She also spoke about
students seeking senior projects or internships and suggested a project to address
safety issues for walking and cycling on the trails in Heilmann Park and golf course.
Commissioner Mathews stated that Heilmann Park and golf course is a county facility
so perhaps the issue should be directed to county parks, and as he is a County Parks
Commissioner he suggested Commissioner Marks write a letter for the Commission to
sign on to, which he would take to a future meeting.
PRC Draft Minutes 03/15/07
Page 2 of 7
ITEM NUMBER: A - 1
DATE: 4/19/2007
There was Commission consensus to direct the Community Services Director to
agendize Commission approval of a letter to the County Parks Commission for
the next meeting.
Commissioner Mathews reported on the Printery Rehabilitation Project Committee, to
which he has been appointed by Mayor Luna, and spoke about the historic preservation
issues for the project.
Chairperson Sechrist spoke about the recent tour of downtown Atascadero and
expressed concern with the lack of public restrooms in the downtown.
Director Cherry reported that there is to be a City Council sponsored workshop and the
Planning Commission and Parks and Recreation Commission will be invited to attend.
He suggested this would be a good time to bring up the issue of restrooms in the
downtown and any other issues the Commissioners feel are of importance.
Commissioner Jack reported that the City Council has selected new names for Traffic
Way Park and the new youth center. The park will be called "Colony Park" and the
youth center will be named "Colony Park Community Center."
Student Representative Carden reported on Challenge Day at the High School and
stated many students said it was a moving experience and a good program.
A. CONSENT CALENDAR:
1. Parks and Recreation Commission Minutes — February 15. 2007
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission minutes of the February 15, 2007 meeting.
MOTION: By Vice Chairperson Jack and seconded by Commissioner
Marks to approve Item #A-1.
Motion passed 5:0 by a roll -call vote. (Istenes abstained)
B. MANAGEMENT REPORTS:
1. PowerPoint Presentation of Current Status of Park Facilities
Community Services Director Brady Cherry and Deputy Public Works Director Geoff
English gave the staff report and answered questions of the Commission.
PRC Draft Minutes 03/15/07
Page 3 of 7
ITEM NUMBER: A - 1
DATE: 4/19/2007
PUBLIC COMMENT
Eric Greening suggested that perhaps the fees as currently calculated for new impacts
are not taking into account the full life cycle costs, and observed that some of most
expensive items in the figures presented were auto -accommodating items and should
be treated as auto related costs rather than park related costs. He also cautioned the
Commission before making any decision on acquisition of open space to look at the
numbers in the cost breakdown and to distinguish between costs for built facilities
versus the maintenance of open space.
Chairperson Sechrist closed the Public Comment period.
Commissioner Mathews read a letter into the record from ANTA President Joan
O'Keefe explaining why the Board disagrees with the recommendations in the report
regarding open space easements.
Chairperson Sechrist suggested Commissioner comments be held until the staff report
on Item #2 was given.
Chairperson Sechrist recessed the meeting at 9:36 p.m.
Chairperson Sechrist called the meeting back to order at 9:45 p.m.
2. Policy Discussion Concerning Parks, Open Space, Trails and
Recreation Facilities
■ Fiscal Impact: None.
■ Recommendation: Discuss and provide policy recommendations.
Deputy Public Works Director Geoff English gave the staff report and answered
questions of the Commission.
Community Services Director Brady Cherry suggested this item be brought back on the
next agenda with a menu of funding mechanisms for parks and recreation facilities.
PUBLIC COMMENT
Eric Greening pointed out that during the great depression much open space was
acquired and many parks and trails were built. He commented that the community has
responsibilities to the entire eco system which requires open space acquisition to
preserve trees and wildlife habitat. He spoke of the US Mayors Climate Protection
Agreement and the requirement for sequestration.
Chairperson Sechrist closed the Public Comment period.
PRC Draft Minutes 03/15/07
Page 4 of 7
ITEM NUMBER: A - 1
DATE: 4/19/2007
Commissioner Comments:
Commissioner Marks
1. Would like to see a similar presentation with a much broader display for the
public in order to raise community awareness and support for the current needs.
This could be a work session including highlighting the needs, and the goal of the
session would be to seek out a variety of funding sources, to bring in those funds
and put them to the most effective use.
2. Suggested putting together a brochure for contributions such as that used for the
Colony Park Community Center.
Vice Chairperson Jack
1. Agreed it is important to make the public aware of the current needs so they can
understand what the city is facing and how it plans to address it.
2. Would like to invite Mayor Luna or Council Member O'Malley to address the
Commission as to what is realistic from the standpoint of utilizing specific funding
sources.
3. Suggested Commissioners start attending Council meetings and speak about
parks and recreation needs and funding, especially now that the meetings are
being televised.
Commissioner Mathews
1. Suggested bringing this item up at the March 26th meeting of the Commission
Chairs and Vice Chairs with Mayor Luna and Mayor Pro Tem Brennler, and
sharing some of suggestions from tonight's meeting.
2. Suggested giving a similar PowerPoint presentation to the City Council.
3. During the budget process, seek an increase in General Funds for the Parks
Program.
4. He could not support anything that would not accept opportunities for open space
acquisition.
5. Should look at a sales tax increase or bond issue.
6. Explore sharing zoo support throughout the county as it benefits the entire
county.
7. Work with the local news media to raise public awareness of the problem.
Commissioner Butz
1. Could work closely with the Chamber on these issues.
2. Should have articles in the Atascadero News, with pictures, to increase the
community's awareness of the problem.
3. Must look at maintaining facilities once the repairs are made.
4. Questioned how high on the City Council's list is this need for parks and
recreation facilities.
Commissioner Istenes
1. It is the job of the Commission to make this issue a priority to the City Council.
PRC Draft Minutes 03/15/07
Page 5 of 7
ITEM NUMBER: A - 1
DATE: 4/19/2007
2. Must look at partnering with the schools, Cal Trans, Department of Fish and
Game, etc. to increase awareness of each others projects.
3. Could increase volunteer participation by publishing a calendar in the local paper
outlining all organizations that are doing volunteer projects.
4. Look at incentives to encourage volunteerism i.e. gloves, hats, etc.
5. Look for sponsors to adopt trash cans or other park structures.
Chairperson Sechrist
1. Would like to see a PowerPoint presentation to the City Council.
2. The Commission should make this a priority for the Council by speaking with
Council Members and going to their meetings.
3. Could put together a letter to the City Council stating the importance of making
this a priority.
4. Important to build a reserve for parks facilities.
5. Public Education is important.
6. No land should be refused when offered to the city.
C. COMMITTEE & LIAISON REPORTS:
1. Atascadero Youth Task Force - Next meeting: April 3, 2007, 7:00 a.m.
Lake Pavilion.
2. Stadium Park Planning Committee (Commissioners Mathews/Jack): Next
meeting: April 12, 2007. At the last meeting Geoff English took direction
from the Committee to get utility estimates for a budget request to Council
to get water and power into the bowl.
D. STAFF COMMENTS/ ANNOUNCEMENTS:
Community Services Director Brady Cherry reported on the following:
1. Summer City Magazine/ Recreation Guide
2. Americorps worker, Gary Wood/Volunteer program
3. Recreation Center Construction on schedule
4. Next Stadium Park Planning Meeting: 4/12/07, 6:30pm
5. Council Action on Traffic Way Naming
Chairperson Sechrist announced that he will be out of town for the May 18th meeting.
PRC Draft Minutes 03/15/07
Page 6 of 7
ITEM NUMBER: A - 1
DATE: 4/19/2007
E. ADJOURNMENT:
Chairperson Sechrist adjourned the meeting at 11:02 p.m. to the next regularly
scheduled meeting of the Parks and Recreation Commission on April 19, 2007.
MINUTES PREPARED BY:
Grace Pucci, Recording Secretary
PRC Draft Minutes 03/15/07
Page 7 of 7
ITEM NUMBER: B - 1
DATE: 04/19/07
Atascadero Parks & Recreation Commission
Staff Report - Community Development Department
City Wayfinding Program — Informational Item
(Citywide, City of Atascadero)
RECOMMENDATION:
Informational item only. Receive and file.
DISCUSSION:
Background:
On February 13, 2007, the City Council approved a citywide wayfinding program
that would provide residents and visitors vehicular and pedestrian guidance to
destinations of interest throughout the City of Atascadero. This report
summarizes the various levels of signage from city welcome signs to directional
signage.
In August, 2006, staff hired a professional wayfinding consultant and assembled a
committee of community members and organizations to participate in development
of a wayfinding program. The following individuals/affiliations were invited to actively
participate as wayfinding committee members:
• Pierre Rademaker, Consultant
• Steve McHarris, City Staff
• Marty Tracey, City Staff
• Marcia Torgerson, Tourism Committee
• Joan O'Keefe, Planning Commission
• Rick Mathews, Parks and Recreation Commission
• Jonni Biaggini, San Luis Obispo Visitors Bureau
• Joanne Main, Chamber of Commerce
• Jessica Hamilton, Chamber of Commerce/Tourism
• Maria Hooper, Main Street Association/Downtown Merchants
• Lon Allen, Historical Society
• Tim McCutchin, Board of Realtors
The committee met monthly between August and December 2006. These meetings
consisted of developing concepts for signage types, appearance (design, colors,
materials), locations, and destination locations.
The proposed comprehensive wayfinding program has been designed to serve
residents and visitors whether they are traveling as motorists, cyclists, or
pedestrians. This program would help residents and visitors become familiar with
Atascadero and the amenities the city offers including: commercial; recreational;
cultural; transportation; tourist services; and civic opportunities. The program
includes identification of important local and tourist destinations and easily traveled
routes within the City and well-planned graphic and sign types arranged in a logical
hierarchy of content categories. They are as follows:
A. Community Entry Markers located at or near the city limits along the major
highways (101 and 41).
B. Downtown Entry Arches located at each end of the downtown section of EI
Camino Real indicating the extent of the downtown core.
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C. Highway 101/41 Interchange Monuments prominently placed at the
Highway 101 exits welcoming visitors and offering limited directional information.
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E. Service Club Signs displaying service club emblems near major city entries.
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F. Historical District Markers placed at all pedestrian and vehicular entries to
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G. Pedestrian Way Finding Signs located on sidewalks and in planters
throughout the downtown core.
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Sign types A, C, D and E will require cooperation and coordination with CalTrans at
several locations in order to facilitate a seamless installation as project phasing
proceeds. Staff is currently working with Caltrans to allow implementation at these
specific locations. Staff is also working with the Lube and Go property owner for
placement of a city monument sign along EI Camino Real adjacent to the Von's
Center main driveway entrance.
FISCAL IMPACT:
Pierre Rademaker Design has identified preliminary probable costs for the
construction, fabrication and installation of each of the sign types identified in the
City's comprehensive wayfinding signage system (civil engineering improvements,
landscaping and irrigation systems have not been included). In addition, preliminary
costs are subject to change dependent upon fluctuation of materials/labor, and
implementation phasing. There is no proposed phasing or funding of the wayfinding
program included with this report. However, a $3,500 PG&E wayfinding grant has
been received to be applied toward this program. Prioritization and funding of
wayfinding program will we determined by the Council through the budget process.
The estimated probable costs of each type of sign are as follows:
A. Community Entry Markers:
$73,800./ea.
B. Downtown Entry Arches:
$253,600./ea.
C. Highway 101/41 Interchange Monuments:
$166,100./ea.
D. Vehicle Directional Signs:
$6,100./ea.
E. Service Club Signs:
$17,700./ea.
F. Historical District Markers:
$6,000./ea.
G. Pedestrian Wayfinding Signs:
$2,800./ea.
CONCLUSION:
The proposed wayfinding program is a result of City Council direction to work with
the community in developing a professional wayfinding program for residents and
visitors to easily locate the community's attractions, amenities, and activities.
Construction of these signs is intended to be implemented as funding becomes
available.
ATTACHMENTS:
Exhibit A: Wayfinding Program Map Exhibit
Exhibit B1, B2, B3, B4, 135: Wayfinding Program Signage Exhibits
EXHIBIT A: Atascadero Wayfinding Program Map
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ITEM NUMBER: B - 2
DATE: 04/19/2007
Atascadero Parks & Recreation Commission
Staff Report — Community Services
Methods Used by Public Agencies to Fund Parks, Open Space, Trails
and Recreation Facilities
RECOMMENDATION:
Commission discuss and recommend methods most practical and preferred to enhance
funding for the City of Atascadero's parks and facilities.
DISCUSSION:
The City of Atascadero has many excellent parks and recreation facilities. The City also
has a growing inventory of open space and trails. As discussed at the previous Parks
and Recreation Commission meeting on March 15, 2007, the City's parks, Zoo, facilities
and other assets are suffering from considerable deferred maintenance that is
threatening the City's ability to maintain existing assets, as well as acquire and develop
additional parkland and new facilities. The quality of the parks and facilities is
deteriorating with the addition of new assets, and the small parks staff is increasingly
unable to meet public expectations for the quality of the facilities and standards of
maintenance. The Charles Paddock Zoo's continuing accreditation may even be
threatened by a lack of substantial capital improvements needed at the Zoo.
The sufficiency and lack of consistent funding are issues which affect many public
agencies. Some of the factors contributing to the underlying problem are: unpredictable
fluctuations in the economy, rising operations and maintenance costs, increased land
values, aging infrastructure, increased regulatory requirements, and shifts in public
service demands and priorities. The instability of funding is complicated by the general
trend of greatly increased spending for other public services. For example, according to
the League of California Cities, from the late 1970s to the late 1990s the comparable
spending levels for police and fire services grew from a 37% share of average monthly
cost to residents to a 70% share. At the same time, average spending per resident for
parks and recreation has declined. Additional fiscal resources are clearly needed to
meet increasing public service demands. Listed below, are some funding methods
employed by public agencies to fund parks and recreation facilities. The staff will give a
PowerPoint presentation on the alternatives, and discuss the pros and cons of each.
Some are more feasible than others as they may apply to the City of Atascadero's
unique circumstances. A list of the many various alternatives are as follows, in no
particular order:
- General Fund Tax Revenues
- User Fees
- Impact Fees from Local Development (Quimby, Mitigation Fees, Assessments, etc.)
- Redevelopment Agency Funds
- Mello -Roos Facilities Districts
- Local Tax and Bond Measures (Prop. 218- Sales Tax, Utility Tax, Bed Tax, etc.)
- Grants (Public and Private)
- Fundraising & Donations
- Public -Private Partnerships (Sponsorships, etc.)
- Volunteerism (Citizens & Community Groups)
There are many ways to increase revenues for parks, recreation, Zoo and open space.
The first step is always for local agencies to demonstrate to the public that they use the
resources wisely. Any of the alternatives identified above must be supportable by the
public and the City Council. The Parks and Recreation Commission is invited to
evaluate Atascadero's potential prospects for additional fiscal support and discuss them
with the community and city government representatives. Most of the funding methods
listed above are within the City's span of control, securing the support for any of the
given methods is the challenge before the community.
ITEM NUMBER: B - 3
DATE: 04/19/2007
Atascadero Parks and Recreation Commission
Staff Report — Community Services Department
Request to Send Correspondence to County Parks
RECOMMENDATION:
Commission approve sending a letter to the County Parks Department regarding the
Jim Green Trail and the proposed trail map.
DISCUSSION:
Background: At the last Commission meeting, Commissioner Marks brought up the
hazard for hikers on the Jim Green Trail as it crosses through Chalk Mountain Golf
Course. Commissioner Marks is suggesting the attached letter, or something similar, be
sent to the County. The Commission may review the letter, and provide staff direction
as to how to proceed.
ATTACHMENTS:
1. Draft Letter
San Luis Obispo County Parks & Recreation Commissioners
Dear Commissioners:
SUBJECT: PARK ACTIVITY SAFETY AND COMPATIBILITY
As fellow Parks and Recreation Commissioners, we occasionally receive complaints
regarding local park issues. Recently, we heard from hikers and cyclists using the trails
at Heilman Park expressing concern for safety from golf balls in play in those areas
where the trails cross the golf course. As you know, Heilman Park is a County facility
and not within our domain as City of Atascadero Commissioners. However, we believe
we have mutual interests in maintaining maximum multi -use benefits at Heilman Park.
We also believe such benefits can be achieved on the Heilman Park trails by including a
few safety tips on golf cards as well as trail guides (maps, signs, brochures). Reminders
to use care when golfers and hikers/cyclists are present in the same area, combined with
courteous park use, is all we believe is needed to resolve this safety issue. Therefore, we
ask for your support in providing such reminders in the form of signs and notations on
golf cards.
Coincidentally, a Cal Poly student has expressed interest in developing a guide (brochure
with maps) to hiking, cycling and equestrian trails in the Atascadero area. We believe
such a guide would be an ideal venue for safety tips, including the issue described above.
The project would provide both a valuable service to recreation activities in the North
County as well as contributing to the student's meaningful experience and graduation
requirements. Accordingly, we ask for your support of this student project. City staff
will be assisting with development of the trails guide, and we hope County staff will also
be available to assure the project is a success.
Thank you in advance for your assistance in this matter and for your shared interests in
providing recreational opportunities throughout San Luis Obispo County.
Sincerely,
Jay Sechrist, Chairperson
City of Atascadero Parks and Recreation Commission
ITEM NUMBER: B - 4
DATE: 04/19/2007
Atascadero Parks and Recreation Commission
Staff Report — Community Services Department
Arts in Public Places Policy Revision
RECOMMENDATION:
Staff recommends asking City Council for permission to initiate a public process to
revise and update the policy near the end of the year.
DISCUSSION:
Background: Commissioner Jack requested this item be agendized for discussion. The
City Council adopted an Arts in Public Places Policy in 1997. It went virtually unused
since that time, and came into play during the Veteran's Memorial approval process.
During the Veteran's Memorial approval process, it became apparent that the policy
could use some updating. Due to the contentious nature of the original drafting of the
policy, and the most recent application of the policy for the memorial project, it is
recommended that the Commission proceed carefully with creating a public process to
revise the policy. It is advisable to get City Council approval to revise the current policy.
The Commission had that item on the list of issues that were identified for the Council
recent strategic planning sessions. However, the item was not addressed by Council at
that time. The Commission may also recommend a timeline for the process that starts
after some of the Community Services Department's major goals are completed, such
as the Colony Park Community Center opening. A copy of the policy is attached for your
information.
FISCAL IMPACT:
None at this time. Considerable staff time is anticipated in the public process and re-
drafting of the policy.
ATTACHMENTS:
1. Public Arts Policy
CITY OF ATASCADERO
ARTS IN PUBLIC PLACES
I. GOALS AND OBJECTIVES
The ultimate purpose of the procedures and standards set forth herein is to
encourage appreciation, acceptance, and support by the public of visual arts in
public places owned or leased by the City of Atascadero. Art is both a permanent
and changing reflection of what the community holds important. The Arts in
Public Places Policy should reflect and communicate community values and
enhance the quality of life of the citizens of the City of Atascadero. The goals and
objectives of the Arts in Public Places Program are to direct the inclusion of
works of art in City capital improvement projects and public places, including
City -owned or leased buildings and parks, to create a more livable City, engage
and attract a wide spectrum of citizens and visitors, stimulate the vitality and
economy of the City of Atascadero, and enhance the community environment.
II. DEFINITION OF ART IN PUBLIC PLACES
Arts in Public Places is defined as all art including, but not limited to, sculptures,
murals, paintings, graphic arts, mosaics, photography, crafts, mixed media, and
environmental works. It includes all artwork that is to be displayed longer than 30
days on or in a publicly owned or leased facility or park, or publicly owned or
leased open space or easement.
III. PROCEDURE
A. Submittal to Community Services Department
Works of art may be donated to, or purchased by, the City of Atascadero to
be placed in publicly owned or leased property. Plans for proposed
artwork and its placement must be submitted by the artist, or sponsoring
group, to the Community Services Department. A standardized proposal
application form will be required as part of the submittal package. It shall
include sufficient data upon which to properly evaluate the project. A full-
color rendering shall be submitted as part of the proposal. Copies of the
application shall be transmitted for comments to all affected City
Departments, including Community Development.
B. Consideration by Atascadero Public Arts Committee
After the proposed application is deemed to be complete and comments
have been received from all affected City Departments, it shall be
forwarded to the Parks and Recreation Commission. The Parks and
Recreation Commission shall appoint a five (5) member ad hoc advisory
committee from selected members of the Atascadero Public Arts
Committee (see Item V. below). This ad hoc committee should be
selected from those most knowledgeable about the art form, and shall be
chaired by a non-voting member of the Parks and Recreation Commission.
A project proposer shall not serve on this advisory committee. The
approval or rejection of the project, together with suggestions for
modifications by the sub -committee, will be received by the Parks and
Recreation Commission at a regular or special meeting that shall be
deemed a public hearing. Following the public hearing, the Parks and
Recreation Commission will either recommend approval or rejection of
the project, including recommendations for appropriate changes. If the
project is recommended for rejection, specific reasons for the rejection
should be communicated to the proposer. If the proposer agrees to the
suggested modifications, it will be reconsidered by the Parks and
Recreation Commission.
The recommendation of both the APAC and the Parks and Recreation
Commission shall be forwarded to the City Council.
C. Consideration by the City Council
The City Council shall review the proposal, together with the
recommendations of the Atascadero Public Arts Committee and the Parks
and Recreation Commission, and approve, reject, or suggest modifications
to the project. The City Council's consideration of the artwork shall be
placed on the consent agenda, unless removed for separate action. If the
project is rejected, specific reasons for the rejection shall be
communicated to the proposer. If the proposer agrees to the suggested
modifications, the proposal may be reconsidered by the City Council.
IV. SELECTION STANDARDS
The selection of works of art for the City of Atascadero, Arts in Public Places
Program, shall be based on the following criteria:
Artistic excellence, innovation and originality.
2. Appropriateness of the artwork in terms of scale, form, content and the
environment.
2
Durability of the artwork relative to theft, vandalism, and the environment.
4. Materials and methods shall be suitable for durable outdoor display.
The program shall strive for diversity in style, scale, media, and numbers
of artists represented.
6. Selection shall be based on the compatibility of design and location within
a unified design character or historical character of site; preservation and
integration of natural features of the project.
7. Ability to maintain the project.
A further requirement shall be the execution of an appropriate contract related to
the rights and duties of the parties involved in the creation, display, maintenance
and ownership of the completed artwork.
V. ATASCADERO PUBLIC ARTS COMMITTEE (APAC)
The Community Services Department will solicit membership from interested
citizens of Atascadero to serve on an advisory committee to assist in the
implementation of the Goals and Objectives. Members of this group may be
asked to assist in the development of an inventory of sites for public art, provide
leadership in the selection of artists and artisans, provide direction for funding
public art, and serve as advisory members to the Parks and Recreation
Commission on an ad hoc basis to consider and evaluate proposed public art
projects. In this capacity, their expertise and advice would be considered in the
development of a recommendation to the City Council.
Recommended backgrounds for the members of the APAC are artist, art teacher,
art historian, art collector, architect, landscape architect, or board member of a
non-profit art corporation.
Persons with pending art project applications shall not be allowed to serve on the
APAC during the time their project is under consideration by the Committee. It
shall be the function and purpose of the APAC to:
Review proposed project applications and implement selection
standards.
2. Set standards and procedures for the construction and maintenance
of art in public places. Such standards are to be consistent with the
requirements of the City general plan and land use element.
3. Advise the City regarding the amounts and sources of funds to be
expended on artwork.
4. Advise and assist in obtaining financial assistance for visual art
from private, public and corporate sources.
5. Survey available or potentially available sites on publicly -owned
facilities and open areas within the City.
6. Assist in the establishment of appropriate themes for areas in the
City along with general recommendations for size and placement
of artwork in those areas.
7. Encourage and assist in community participation that promotes
public involvement in the arts.
A:\BC\ArtsPubPIacePohcy.RevI
al
ITEM NUMBER: B - 5
DATE: 04/19/2007
Atascadero Parks and Recreation Commission
Staff Report — Community Services Department
Stadium Park Public Planning Process Update
RECOMMENDATION:
Review Stadium Park planning progress report and provide staff and committee input as
may be desirable.
BACKGROUND:
Since the City Council authorized a public process be conducted by the Parks and
Recreation Commission to seek public input on the issues, opportunities and future
uses for Stadium Park at Pine Mountain, much progress has been made. The planning
committee has met monthly for over a year, and has conducted several public
workshops to develop policies and plans for the future uses of Stadium Park. Listed
below, is a timeline and the milestones achieved by committee:
March, 2006
Initial public Meeting held: Information developed since the acquisition of the property
was shared including:
❑ Historical use patterns
❑ 1996 use guidelines
❑ 2000 use guidelines
❑ Current issues in Stadium Park management
April, 2006
Planning group refined the mission statement and goals and objectives for Stadium
Park. (Please see attached)
May, 2006
Public Input gathering conducted regarding:
❑ The issues that should be reviewed
❑ Concerns with the park
❑ Potential uses for the park
❑ Potential improvements to the park
❑ Opportunities/Threats
❑ Potential users
❑ Gathered input on improvements that are desired by the public
June, 2006
Parks and Recreation Commission and planning group held a "Discover Stadium Park"
Open House at the site on June 15th. There were hiking tours, information booths, a
barbershop quartet and other activities. Over 150 people attended.
July, 2006
Committee reviewed the community input to date, and formed three working committees
to accelerate the planning process.
City Attorney to discuss with neighboring property owner, Gary Renzaglia, the
possibilities for a wider easement into Stadium Park from Capistrano Avenue.
August, 2006
Staff reports Committee status to the City Council. Group sends out an updated
community survey. It is distributed via the City website, to community groups and
mailed to every residence in Atascadero.
October/November, 2006
Committee collects and compiles survey results. Over 990 surveys are returned (results
attached).
December, 2006
Committee reviews survey results and refers information to working committees.
Committee recommends that the City secure emergency public access through the
Knoph property at Valle and Escarpa where a lot split is proposed.
January/February 2007
Committee decides on recommended future uses for Stadium Park (attached). Bringing
utilities into the bowl are identified as being desirable. The planning committee supports
the Fire Department recommendation to retain the services of Fire Ecologist consultant
to recommend a resources management plan to allow public assembly, including during
fire season, in Stadium Park.
March, 2007
The planning committee recommends that a budget request be made to City Council for
the coming budget cycle to fund bringing utility lines into the bowl area to serve future
public uses and enhance public safety.
Council will discuss the easement issue and Renzaglia's proposal in Closed Session
with staff and the City Attorney. Council will provide direction regarding how to proceed.
The Fire Department will solicit proposals and cost estimates for a Fire Ecologist to
perform a study to create a plan for public assembly and use of Stadium Park for major
events, including during the fire season. Costs for the study are estimated to be
approximately $15,000. The Fire Department will make a budget request for inclusion in
the budget for next Fiscal Year (July 1, 2007)
MAJOR ISSUES:
EASEMENT WIDTH: The existing 10' ft. easement is not actually where the entry
road/path is located. 10' ft. easement is not sufficient to allow for major pubic assembly
and emergency access. Council to provide direction on this issue.
PROPOSED USES: The Stadium Park Planning Committee has compiled a draft list of
proposed uses. The draft list is based upon public input from the surveys and committee
recommendations. Council will review the list and provide any direction as may be
necessary on the uses recommended. Some of these uses may be affected by the
study and resulting Management Plan to be conducted by the Fire Department.
PARK IMPROVEMENTS:
Specific improvements such as restrooms, stage, etc. in the bowl area have yet to be
determined, and semi-permanent or temporary amenities are options. However, the
planning committee is recommending that underground utilities (water and power only)
be brought into the bowl area. The committee is recommending to the City Council that
funding be appropriated for the installation of the utilities in the coming fiscal cycle.
Costs estimates for the installation of the utilities is $180, 250. Council will direct staff
on these improvements.
PUBLIC SAFETY MANAGEMENT PLAN:
Funding for a Stadium Park Management Plan for public safety, to be prepared by a
consultant fire ecologist, is recommended by the committee based upon potential public
uses. The Police Department will also have input into the ultimate plan. With Council
direction, the Fire Department is going to request funding ($15,000) for the study in the
next fiscal year. The study is anticipated to take approximately 6 weeks after execution
of the contract.
ATTACHMENT "A" - Mission Statement and Updated Goals
ATTACHMENT "B" - Stadium Park Survey Results
ATTACHMENT "C" - Committee Recommended Future Uses
Parks & Recreation Commission Notes
Stadium Park Planning Workshop
March 9, 2006
Welcome: (30 people in attendance)
Chairman Mathews led a review of the Mission Statement for Stadium Park. It was revised as follows:
"The Mission for Stadium Park is to revive and promote the site's
historic use for cultural, educational and recreational experiences
while preserving its unique natural habitat."
The group reviewed goals and objectives for the Park. The goals are:
- Encourage broad use by the community and visitors.
- Preserve and protect the natural habitat
- Minimize impact on the surrounding neighborhood.
- Ensure public safety.
- Operate the park in a fiscally sound manner.
- Development should be consistent with the General Plan.
- (Pending) Designate Stadium Park as a State Historic Ladmark.
Some new objectives were identified or revised:
- Develop a trail plan.
- Encourage events and activities consistent with the early
historical uses of Stadium Park.
- Manage the variety of public uses to minimize the impacts on the
natural environment.
- Encourage the removal of non-native species. Restore and manage
the native plant community.
- "Capital improvements shall not impact the General Fund", was
removed as an objective.
- Develop a feasibility study or business plan for the on-going
operation of Stadium Park.
Survev Total Visited Yes Visited No
Ongoing Uses
989
520
469
Hiking Trails
9.1
9.4
8.8
Horseback Riding
5
4.7
5.2
Mountain Biking
5.1
5.1
5.1
Picnic Facilities
8.5
8.4
8.6
Overnight Camping
2.5
2.1
2.9
School education
8.6
8.6
8.7
Wildlif Habitat
8.2
8.4
7.9
Educational Center/Kiosk
6.9
6.8
7
Playground
4.3
3.3
5.3
Botanical Garden
6.7
6.2
7.2
Par Course
4.5
4.3
4.8
Special Events
Theatrical Performances
8.1
8.3
8
Musical Concerts Acoustic
8.5
8.5
8.4
Musical Concerts Amplified
5.7
5.7
5.6
Private Events
6.2
6
6.3
Evening Events
6.5
6.3
6.7
Scouting Activities/ Day
7.9
8.1
7.7
Scouting Activities/ Overnight
5.1
4.6
5.6
Animal Activities
4.4
3.8
5.1
Religious Services
5.1
5
5.2
Movies
5.1
4.9
5.2
Archery
5.1
5.1
5.1
Art Festivals
7.6
7.7
7.6
Improvements
Paved Road
6
5
7.1
Water & Power
7.8
7.4
8.3
Evening Lighting
7.1
6.5
7.7
Public Restroom
8.1
7.5
8.8
Stage/Permanent
5.8
5.5
6.2
Stage/Portable
6.9
7
6.9
Operations
City
8
8.2
7.7
Concessionaire/ Profit
2.7
2.3
3.3
Concessionaire/ Non-profit
4.8
4.6
5
Funding
City Funds
7.3
7.6
6.9
Special Event User Fees
8
8.1
8
Corporate Sponsorships/Partnerships
6.8
6.5
7.2
Stadium Park
Desired Uses
School Activities
Weddings
Concerts
Living History Festival
Indigenous Cultures Activities
Picnics
Outdoor Theatre
Poetry Festival
Walless Classroom (Natural History,etc)
Trails and Hiking
Birding/Wildlife Viewing
Special Events (Holiday)
Camping
Church Services
Reunions
Conferences
Chattaquas
Art Festivals
Easter Egg Hunt
Scout Activities (Jamborees)
Dog Shows
Horse Shows
Group Meetings
Movies
Botanical Garden/ Education
Demonstration Gardens
Memorials
Period Activities — Reenactments
Runs/ Races
Auctions
Antique Roadshow
BBQ's
Bonfires
Restoration (Native)
Story Telling
Award Ceremonies — Recognition
Events