Loading...
HomeMy WebLinkAboutPRC_2007-02-15_AgendaPacketCITY OF A TASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, February 15, 2007 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL OATH OF OFFICE: Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Student Representative Rick Mathews Jay Sechrist Barbie Butz Sandy Jack Sorrel Marks Vacant Vacant Paige Buck -Moyer Ryan Carden 1. Administration of Oath of Office - Newly appointed Commissioner Colby Engstrom will be sworn in by City Clerk, Marcia McClure Torgerson. COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call PARKS AND RECREATION COMMISSION REORGANIZATION: 1. Commission Appointment of Chairperson — Nominations from the Commission. 2. Commission Appointment of Vice -Chairperson — Nominations from the Commission. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) PRESENTATION: 1. Presentation of California Parks and Recreation Society Award to George Dodge for Outstanding Community Service. A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — January 18, 2007 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the January 18, 2007, meeting. 2 B. MANAGEMENT REPORTS: 1. Veteran's Memorial Project ■ Fiscal Impact: None. Project will be privately funded. ■ Recommendations: Arts in Public Places Committee recommends Commission: 1. Reject the Veteran's Memorial Project design proposal as submitted; and, 2. Recommend that a new process be implemented to select a new design for the Memorial and the project be finalized by November 2007. Staff recommends Commission review the design and project location and recommend approval of the project to the City Council as submitted. [Community Services] C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force - Next meeting: March 6, 2007, 7:00 a.m. Lake Pavilion. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Summer City Magazine/ Recreation Guide 2. Annual County Parks Commissioner's Workshop 5/5/07, Hearst Castle - Mark Your Calendar Now! 3. Next Stadium Park Planning Meeting: 3/8/07, 6:30pm 4. Father -Daughter Dance 2/9 - SOLD OUT 5. Pavilion lobby carpet, kitchen cabinets and kitchenettes to be replaced this month. 6. City has Americorps Worker, Gary Wood to implement volunteer program. 7. Lake Park Landscape project update 8. Next meeting: Recreation Center Update. E. ADJOURNMENT: 3 THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE SCHEDULED FOR MARCH 15, 2007, AT 7:00 P.M., IN THE ATASCADERO CITY HALL COUNCIL CHAMBERS. I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the February 15, 2007 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, February 9th, 2007 at Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 9t" day of February, 2007 at Atascadero, California. Jenny Balson, Office Assistant City of Atascadero 4 City ofAtascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.or. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline. ITEM NUMBER: A - 1 DATE: 02/15/2007 CITY OF A TASCADERO PARKS AND RECREATION COMMISSION DRAFT MINUTES Thursday, January 18, 2006, 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Mathews called the meeting to order at 7:03 p.m. and Commissioner Ausman led the Pledge of Allegiance. ROLL CALL: Present: Commissioners, Ausman, Jack, Marks, Sechrist and Chairperson Mathews Student Representatives Buck -Moyer and Carden Absent: Commissioner Butz (joined the meeting at 7:05 p.m.) Others Present: Recording Secretary Grace Pucci Staff Present: Recreation Supervisor Jennifer Fanning and Sports Coordinator Courtney Jones. COMMUNITY FORUM: None PRC Draft Minutes 01/18/07 Page 1 of 6 APPROVAL OF AGENDA: Chairperson Mathews reported that the Commission Reorganization has been pulled from the agenda because city ordinance states that the reorganization should take place at the regularly scheduled Commission meeting in February. MOTION: By Commissioner Jack and seconded by Commissioner Ausman to approve the agenda, and that the Parks and Recreation Commission Reorganization be tabled for the February meeting. Motion passed 6:0 by a roll -call vote. PARKS AND RECREATION COMMISSION REORGANIZATION: (THIS ITEM HAS BEEN PULLED FROM THE AGENDA TO A DATE CERTAIN OF FEBRUARY 15, 2007) 1. Commission Appointment of Chairperson — Nominations from the Commission. 2. Commission Appointment of Vice -Chairperson — Nominations from the Commission. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Student Representative Buck -Moyer reported that yesterday was the first official "weather day" in many years and the schools were closed. She also announced that the winter formal is scheduled for this weekend, and that this is Spirit Week. Chairperson Mathews reported that the native tree inventory has been completed and was presented to the Planning Commission and public on Tuesday; the results will be posted on the city's website. He stated this is very useful information, which will be helpful in the Commission's planning process. PRESENTATION: 1. Recognition of Jill Robison for outstanding contributions to the Community Services Department. Sports Coordinator Courtney Jones spoke about Ms. Robinson's accomplishments and presented her with an award for her service. PRC Draft Minutes 01/18/07 Page 2 of 6 A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — December 21. 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the December 21, 2006, meeting. MOTION: By Commissioner Jack and seconded by Vice Chairperson Sechrist to approve Item #A-1. Motion passed 6:0 by a voice vote. B. MANAGEMENT REPORTS: 1. Recreation Division Update: Youth Sports PAYS Program ■ Fiscal Impact: None ■ Recommendation: Informational item only. [Community Services] Recreation Supervisor Jennifer Fanning gave the staff report and with Sports Coordinator Courtney Jones answered questions of the Commission. Commissioner Comments: Commissioner Butz stated she was concerned that children would be prevented from participating in sports because their parents did not take this course. Commissioner Ausman stated he has been involved in youth sports for many years and expressed his astonishment that this is mandatory for children to play in the sports program. He suggested another approach be considered because this could have negative repercussions. Commissioner Marks commented that it should be made as easy as possible for people to participate, such as a video they could take home to watch. Chairperson Mathews stated he has seen incidents that have caused this program to come into existence however, he can see that this approach might be concerning. Commissioner Jack asked if there were a way the Commission could become involved to work with this process to modify it so it could work as originally designed but in a positive way, and indicated he would come back with some ideas. Vice Chairperson Sechrist commented that he would not like to see any child deprived of the opportunity for sports because their parents did not participate. Commissioner Ausman suggested using another approach, such as including the $5 in the registration and requiring that the program be done at some time during the year. PRC Draft Minutes 01/18/07 Page 3 of 6 Student Representative Buck -Moyer stated she has a friend who is a teen umpire who has been intimidated by parents and she feels this is a good program. She commented that it is important to make this mandatory or the people who need it won't go. PUBLIC COMMENT — None 2. USLT — RCD Atascadero Creek Enhancement Project ■ Fiscal Impact: None ■ Recommendation: Informational item only. [Community Services] D.J. Funk, Resource Conservation District, gave an update on the Creek Enhancement Project and answered questions of the Commission. Mr. Funk asked for direction or intervention for a reappropriation of the money from the grant for the portion of the trail in Atascadero. He also asked for help with reimbursement of various expenses and contingency costs. Mr. Funk answered questions of the Commission. Commissioner Marks suggested the most effective way of dealing with this would be a letter from Mr. Funk to the grants manager of the resource agency, spelling out exactly what he needs, and then have that supported by either brief letters or by signing on to that letter by the City and the various agencies he is working with. Several Commissioners offered to hand -deliver Mr. Funk's letter to the appropriate California legislators. PUBLIC COMMENT — None 3. Review of Draft Commissioner Norms ■ Fiscal Impact: None ■ Recommendation: Commission Provide feedback as may be appropriate to City Council [City Attorney] Commissioner Discussion Commissioner Jack stated that Commissioner Norms numbers 8 and 9 are not necessary, and that Item 16, page 20, bullet #3, could be worded differently, i.e. "Be attentive to all presenters by being an active listener." Commissioner Marks referred to Norm number 6 on page 19, and commented that she would prefer not using slang. She suggested rewording that Norm, deleting the first phrase to read "If there is an issue or a question a Commissioner or staff has on an agenda item, they should contact the Director of Community Services prior to the meeting so that staff might be adequately prepared to address such issues during the public meeting." PRC Draft Minutes 01/18/07 Page 4 of 6 Chairperson Mathews suggested the following wording: "Commissioners and/or staff should contact the Director of Community Services prior a meeting if there is an issue or question that a Commissioner or staff person has on an agenda item." Student Representative Buck -Moyer suggested inserting the following statement at the end of number 6: "Nurture a good relationship between Commissioners and staff so neither party was caught unaware of an issue in a public meeting." Commissioner Ausman stated he was confused by the request for Norms, and has strong concerns about the constitutionality of dictating behavior and not appreciating that people act and behave in different ways. Commissioner Butz suggested there might be an orientation session with a video before becoming a Commissioner, and commented that she is a little distressed with all of this. Commissioner Jack suggested that Norms number 6 and 8 could be combined into one. PUBLIC COMMENT — None C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - Next meeting: Feb. 6, 2007, 7:00 a.m. Lake Pavilion. 2. Ad Hoc Arts Committee: Commissioner Butz reported that she will have a final report for the Commission at their next meeting, but at this time the Committee has just finished meeting and that by a 4:1 vote they rejected the Veteran's Memorial statue as proposed. PUBLIC COMMENT Sam Raeburn, a graduate of Atascadero High School, and currently getting his teaching credential through Chapman University, spoke about an idea he has for an after school program, bringing in instruments and drums for children to work with. He asked the Commission for suggestions as to how best to move forward with his ideas. Commissioner Jack suggested he contact George Dodge, who is on the School Board and the Executive Director of Community Link. Recreation Supervisor Jennifer Fanning suggested Mr. Raeburn speak with Paula Anton regarding contract classes offered through the city. Chairperson Mathews closed the Public Comment period. PRC Draft Minutes 01/18/07 Page 5 of 6 D. STAFF COMMENTS/ ANNOUNCEMENTS: Recreation Supervisor Fanning reported on the following items: 1. Father -Daughter Dance, Feb. 9th 2. Youth Basketball League Underway 3. T -Ball Opening Day, March 31st 4. Next Stadium Park Planning Meeting: 2/08/07, 6:30pm 5. Ice Rink Comments 6. CPRS AWARDS for Atascadero Magazine & Mayors Dinner promotion! 7. Temporary Banner Policy Approved by Council E. ADJOURNMENT: Chairperson Mathews adjourned the meeting at 8:55 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on February 15, 2007. MINUTES PREPARED BY: Grace Pucci, Recording Secretary PRC Draft Minutes 01/18/07 Page 6 of 6 ITEM NUMBER: B - 1 DATE: 02/15/2007 Atascadero Parks & Recreation Commission Staff Report — Community Services Department Veteran's Memorial Project RECOMMENDATIONS: Arts in Public Places Committee recommends Commission: 1. Reject the Veteran's Memorial Project design proposal as submitted; and, 2. Recommend that a new process be implemented to select a new design for the memorial and the project be finalized by November 2007. Staff recommends Commission review the design and project location and recommend approval of the project to the City Council as submitted. DISCUSSION: Background: The proposed memorial would include a visually powerful bronze statute, designed by artist Mark Greenaway, with a backdrop of a granite memorial wall approximately 35-45'ft. in length. The memorial is an excellent idea to honor local veterans from the Atascadero Unified School District area from all wars who lost their lives in service of our country. There is little doubt that a veteran's memorial in Atascadero is widely supported, and the veteran's committee's efforts to produce this project are much appreciated. Chaired by Col. Bill Hatch, the project team is an all volunteer effort and no public funds are being used to construct the memorial. On September 26, 2006 the City Council and the Parks and Recreation Commission heard a request by a group of Atascadero veterans to construct an "all wars" memorial in the Sunken Gardens. The City Council directed the Parks and Recreation Commission to oversee the project's public review process. On November 2, 2006, the Parks and Recreation Commission held a public hearing to consider the proposal for a veteran's memorial in the Sunken Gardens. After much public testimony, the Commission had concerns about the scale of the project and the Sunken Gardens location. The Commission took action to form an ad hoc committee comprised of stakeholders to evaluate the location alternatives for the Sunken Gardens, as well as other potential memorial sites around the City. On November 30, 2006, the Arts in Public Places ad hoc committee met at City Hall to review the memorial placement. The advantages and disadvantages for many possible sites were weighed. The committee ultimately came to a unanimous decision that the corner of Atascadero Lake Park at Highway 41 and Portola Road was the best location for the memorial. This location was also acceptable to the Veteran's Committee. A volunteer engineer, Tim Roberts, and local developer Andy Charnley, have volunteered to design the plans for the location and placement of the memorial at he corner of State Highway 41 and Portola road at the Lake Park. Some considerations to be taken into account when deciding on the memorial are: • The recommendation from the five member Arts in Public Places Committee. A copy of their report from the non-voting chair, Barbie Butz is attached. The committee voted 4-1 to reject the project design. • Input from the Veteran's Committee on the project background and significance. • Public input. • It has been suggested by the Arts Committee that a new process be implemented to select a new design for the memorial. The Committee motion is as follows, "The concept of a war memorial project is accepted by all members of the Art and Public Places Committee at the site discussed, and the Committee unanimously agreed it would be willing to assist the Veteran's Memorial Committee in considering proposals from multiple artists. Recommend the project be finalized by November, 2007." The City's Arts in Public Places Policy does not provide for such an alternative process, and more importantly, the Veteran's Committee has not agreed to support different project under those conditions. The Veteran's Committee has requested approval of this memorial as proposed. • City staff has reviewed the proposed project and is recommending its approval. The memorial project will fit well into the Lake Park Master Plan, and can be maintained by the City with volunteer support. The staff is recommending the flags atop the memorial wall be removable, and displayed on special occasions, such as Veteran's Day, Memorial Day, 4th of July, etc. If volunteers are used to care for the flags, they could be placed there on a daily basis. City staff has no concerns with the design or aesthetics of the memorial. • If approved, the Veteran's Committee would submit construction plans to the City, and proceed through the normal building permit process. FISCAL IMPACT: The construction costs of the memorial are estimated to be approximately $200,000 which will be privately funded. Memorial maintenance costs are unknown at this time, but should be minimal if the flags are only used temporarily. Some maintenance on the memorial is expected to be carried out by volunteers. ATTACHMENTS: A- Project Application B- Project Description/ Background provided by A.J. Fonzi C- Arts in Public Places Committee Report D- Memo from Arts Committee member, Joe Ramirez E- Ad Hoc Committee Report on Locations F- Arts in Public Places Policy G- Recent Articles in the Tribune on the Memorial Atascadero Parks and Recreation Commission Staff Report - Community Services Veteran's Memorial Ad Hoc Committee Report RECOMMENDATION: Commission receive and file the Veteran's Memorial Ad Hoc Committee report on the memorial location. DISCUSSION: Background: On November 2, 2006, the Parks and Recreation Commission held a special meeting and public hearing to consider a proposal for a veteran's memorial proposed for the Sunken Gardens. After much public testimony, the Commission had concerns about the Sunken Gardens location and the scale of the project. Input from the Main Street organization, Atascadero Historical Society and many citizens suggested alternate locations for the memorial. As a result, the Commission recommended the formation of an Ad Hoc Committee, which is comprised of representatives of the Planning Commission, Parks & Recreation Commission, Historical Society, Main Street Association, the Chamber of Commerce and the Veteran's Memorial Committee. The objective of the Committee is to look into all of the site alternatives suggested by Commissioners, the public and community groups, and recommend the location(s) most preferred. On November 30, 2006, the Ad Hoc Committee met at City Hall to discuss the Sunken Gardens placement. Alternative were discussed. After reviewing each potential site for the memorial, the Committee ultimately came to a consensus that the corner of the Lake Park at Highway 41 and Portola Road was the preferred location for the memorial. Mrs. Ann Hatch, representing the veteran's committee, agreed that the location would be acceptable to the Veteran's Committee also. There was a unanimous vote by all those present to recommend the location to the Veteran's Committee and the Parks and Recreation Commission. It is also recommended that this location be recommended to the Ad Hoc Public Arts Committee that will eventually be reviewing the project as well. Report of Arts in Public Places Ad -Hoc Committee The meeting of the Ad -Hoc Advisory Committee for Arts in Public Places, appointed by the Atascadero Parks and Recreation Commission, was called to order at 3:30 p.m. on January 11, 2007 at Atascadero City Hall. Committee members present: Joe Ramirez, Ann Wright, Tracy DiVita Bass, Stephen Lasalle, Sally Tippman, Cathy Baker (alternate, non-voting) and Chairman Barbie Butz (Parks and Recreation Commissioner, non-voting). Chairman Butz reviewed the City of Atascadero's Arts in Public Places Goals and Objectives, Procedure and Selection Standards. She reminded the committee that it was their responsibility to approve, reject, or suggest modifications to the proposal presented to them. The proposal from the Atascadero Veterans Memorial design committee and artist Mark Greenaway was presented to the group. See attached proposal. Discussion revolved around the possibility of offering an opportunity for other artists to submit designs and have the designs juried by a committee made up of other artists in the field. One member reminded the committee that the Veterans Memorial Committee has already gathered funding and are anxious to move forward so that they do not lose that funding. Chairman Butz reminded the group that their job was to follow the procedure as set forth in the Arts and Public Places guidelines. After much thoughtful discussion it was decided that those members who had not been to the proposed location, would meet there on January 16, 2007 at 3:30 p.m. The next meeting was planned for January 16, 2007, at 7:00 p.m. in conference room #4 at City Hall. The meeting adjourned at 5:10 p.m. The meeting of the Ad -Hoc Advisory Committee for Arts in Public Places was called to order at 7:00 p.m.on January 16, 2007 at Atascadero City Hall. Committee members present: Joe Ramirez, Ann Wright, Tracy DiVita Bass, Stephen Lasalle, Sally Tippman, Cathy Baker (alternate, non-voting) and Chairman Barbie Butz (Parks and Recreation Commissioner, non-voting). Discussion of the proposal from Mark Greenaway and the Veterans Memorial Committee continued. Using his computer, Joe Ramirez had prepared an overlay of the statue at the proposed site on the corner of Hwy. 41 and Portola. Members agreed that it was helpful. Joe also reported that he had visited the Fairgrounds in Paso Robles to see Mark Greenaway's statue at the entrance. After more discussion, it was agreed to follow the criteria for the selection of works of art for the City of Atascadero, Arts in Public Places Program and move to a recommendation to be passed on to the Parks and Recreation Commission. Selection Standards: 1. Artistic excellence, innovation and originality. The statue was determined to be original and innovative. Some members felt that it lacked artistic excellence. 2. Appropriateness of the artwork in terms of scale, form, content and the environment. Members felt that the scale of the statue was OK for the site. Some members felt that the statue lacked continuity and lacked form and artistic composition... They felt that all 3 elements, the statue, the pathway and the wall did not seem to be in harmony. All agreed that the location/environment was good. As far as content, some found the half man disturbing and also felt that the faces in the flag did not work for them. 3. Durability of the artwork relative to theft, vandalism, and the environment. Members thought the piece would be durable, but were concerned about the flags being subject to theft. 4. Materials and methods shall be suitable for durable outdoor display. Committee found materials durable. Numbers 5 and 6 were N/A to this proposal 7. Ability to maintain the project. This area would be determined by the City and the Veterans Memorial Committee Motion: Joe Ramirez moved to approve Mark Greenaway's proposal as submitted. Seconded by Ann Wright. Motion was defeated by 4 no and 1 yes Motion: Joe Ramirez moved that the concept of a War Memorial project is accepted by all members of the committee, at the site discussed, and the committee unanimously agreed they would be willing to assist the Veterans Memorial Committee in considering Proposals from multiple artists. This committee recommends finalizing the project by November 11, 1007. Seconded by Steve Lasalle. Unanimously passed. Meeting was adjourned. CITY OF ATASCADERO ARTS IN PUBLIC PLACES I. GOALS AND OBJECTIVES The ultimate purpose of the procedures and standards set forth herein is to encourage appreciation, acceptance, and support by the public of visual arts in public places owned or leased by the City of Atascadero. Art is both a permanent and changing reflection of what the community holds important. The Arts in Public Places Policy should reflect and communicate community values and enhance the quality of life of the citizens of the City of Atascadero. The goals and objectives of the Arts in Public Places Program are to direct the inclusion of works of art in City capital improvement projects and public places, including City -owned or leased buildings and parks, to create a more livable City, engage and attract a wide spectrum of citizens and visitors, stimulate the vitality and economy of the City of Atascadero, and enhance the community environment. II. DEFINITION OF ART IN PUBLIC PLACES Arts in Public Places is defined as all art including, but not limited to, sculptures, murals, paintings, graphic arts, mosaics, photography, crafts, mixed media, and environmental works. It includes all artwork that is to be displayed longer than 30 days on or in a publicly owned or leased facility or park, or publicly owned or leased open space or easement. III. PROCEDURE A. Submittal to Community Services Department Works of art may be donated to, or purchased by, the City of Atascadero to be placed in publicly owned or leased property. Plans for proposed artwork and its placement must be submitted by the artist, or sponsoring group, to the Community Services Department. A standardized proposal application form will be required as part of the submittal package. It shall include sufficient data upon which to properly evaluate the project. A full- color rendering shall be submitted as part of the proposal. Copies of the application shall be transmitted for comments to all affected City Departments, including Community Development. B. Consideration by Atascadero Public Arts Committee After the proposed application is deemed to be complete and comments have been received from all affected City Departments, it shall be forwarded to the Parks and Recreation Commission. The Parks and Recreation Commission shall appoint a five (5) member ad hoc advisory committee from selected members of the Atascadero Public Arts Committee (see Item V. below). This ad hoc committee should be selected from those most knowledgeable about the art form, and shall be chaired by a non-voting member of the Parks and Recreation Commission. A project proposer shall not serve on this advisory committee. The approval or rejection of the project, together with suggestions for modifications by the sub -committee, will be received by the Parks and Recreation Commission at a regular or special meeting that shall be deemed a public hearing. Following the public hearing, the Parks and Recreation Commission will either recommend approval or rejection of the project, including recommendations for appropriate changes. If the project is recommended for rejection, specific reasons for the rejection should be communicated to the proposer. If the proposer agrees to the suggested modifications, it will be reconsidered by the Parks and Recreation Commission. The recommendation of both the APAC and the Parks and Recreation Commission shall be forwarded to the City Council. C. Consideration by the City Council The City Council shall review the proposal, together with the recommendations of the Atascadero Public Arts Committee and the Parks and Recreation Commission, and approve, reject, or suggest modifications to the project. The City Council's consideration of the artwork shall be placed on the consent agenda, unless removed for separate action. If the project is rejected, specific reasons for the rejection shall be communicated to the proposer. If the proposer agrees to the suggested modifications, the proposal may be reconsidered by the City Council. IV. SELECTION STANDARDS The selection of works of art for the City of Atascadero, Arts in Public Places Program, shall be based on the following criteria: Artistic excellence, innovation and originality. 2. Appropriateness of the artwork in terms of scale, form, content and the environment. 2 Durability of the artwork relative to theft, vandalism, and the environment. 4. Materials and methods shall be suitable for durable outdoor display. The program shall strive for diversity in style, scale, media, and numbers of artists represented. 6. Selection shall be based on the compatibility of design and location within a unified design character or historical character of site; preservation and integration of natural features of the project. 7. Ability to maintain the project. A further requirement shall be the execution of an appropriate contract related to the rights and duties of the parties involved in the creation, display, maintenance and ownership of the completed artwork. V. ATASCADERO PUBLIC ARTS COMMITTEE (APAC) The Community Services Department will solicit membership from interested citizens of Atascadero to serve on an advisory committee to assist in the implementation of the Goals and Objectives. Members of this group may be asked to assist in the development of an inventory of sites for public art, provide leadership in the selection of artists and artisans, provide direction for funding public art, and serve as advisory members to the Parks and Recreation Commission on an ad hoc basis to consider and evaluate proposed public art projects. In this capacity, their expertise and advice would be considered in the development of a recommendation to the City Council. Recommended backgrounds for the members of the APAC are artist, art teacher, art historian, art collector, architect, landscape architect, or board member of a non-profit art corporation. Persons with pending art project applications shall not be allowed to serve on the APAC during the time their project is under consideration by the Committee. It shall be the function and purpose of the APAC to: Review proposed project applications and implement selection standards. 2. Set standards and procedures for the construction and maintenance of art in public places. Such standards are to be consistent with the requirements of the City general plan and land use element. 3. Advise the City regarding the amounts and sources of funds to be expended on artwork. 4. Advise and assist in obtaining financial assistance for visual art from private, public and corporate sources. 5. Survey available or potentially available sites on publicly -owned facilities and open areas within the City. 6. Assist in the establishment of appropriate themes for areas in the City along with general recommendations for size and placement of artwork in those areas. 7. Encourage and assist in community participation that promotes public involvement in the arts. A:\BC\ArtsPubPIacePohcy.RevI al