HomeMy WebLinkAboutPRC_2006-12-21_AgendaPacketCITY OF A TASCADERO
PARKS AND RECREATION
COMMISSION
AGENDA
Thursday, December 21, 2006
7:00 P.M.
Atascadero City Hall Council Chambers
6907 EI Camino Real
Atascadero, California
SPECIAL MEETING (Holiday Potluck):
REGULAR SESSION: 7:00 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Chairperson:
Vice -Chairperson:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Student Representative
Student Representative
5:30 P.M.
Rick Mathews
Jay Sechrist
Barbie Butz
Sandy Jack
Vacant
William Ausman
Robert Livick, Jr.
Paige Buck -Moyer
Vacant
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Commission on any matter not on this agenda and over which the
Commission has jurisdiction. Speakers are limited to five minutes. Please state your
name and address for the record before making your presentation. The Commission
may take action to direct the staff to place a matter of business on a future agenda. A
maximum of 30 minutes will be allowed for Community Forum, unless changed by the
Commission.)
APPROVAL OF AGENDA: Roll Call
OATHS OF OFFICE:
1. Administration of Oaths of Office - Newly appointed Commissioner Sorrel
Marks and Youth Commissioner Ryan Carden will be sworn in by City
Clerk, Marcia McClure Torgerson.
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
(On their own initiative, Commission Members may make a brief announcement or a
brief report on their own activities. Commission Members may ask a question for
clarification, make a referral to staff or take action to have staff place a matter of
business on a future agenda. The Commission may take action on items listed on the
Agenda.)
PRESENTATION:
1. Recognition of Andrew Charnley for outstanding contributions to the
City and Community Services Department.
A. CONSENT CALENDAR: (All items on the consent calendar are considered to
be routine and non -controversial by City staff and will be approved by one motion
if no member of the Commission or public wishes to comment or ask questions.
If comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an
opportunity for any member of the public to address the Commission concerning
the item before action is taken.)
1. Parks and Recreation Commission Minutes — November 16, 2006
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission minutes of the November 16, 2006, meeting.
[Community Services]
2
B. PUBLIC HEARINGS:
1. Strategic Planning Issues
■ Fiscal Impact: None.
■ Recommendation: Commission identify potential issues for City
Council Strategic Planning process. [Community Services]
C. MANAGEMENT REPORTS:
1. Veteran's Memorial Ad Hoc Committee Report
■ Fiscal Impact: None.
■ Recommendation: Commission receive and file the Veteran's
Memorial Ad Hoc Committee report on the memorial location.
[Community Services]
2. Appointment of Ad Hoc Public Arts Committee Members
■ Fiscal Impact: None.
■ Recommendation: Commission select a Chairperson from amongst
the Commissioners and five committee members from the public to
serve on the Public Arts Committee. [Community Services]
D. COMMITTEE & LIAISON REPORTS: (The following represent standing
committees. Informative status reports will be given, as felt necessary.):
1. Atascadero Youth Task Force - Next meeting postponed to new date
January 9, 2007, 7:00 a.m. Lake Pavilion.
2. Renaming of Traffic Way Park and Recreation Center Building: Selection
of the top proposed name(s) to recommend to the City Council.
(Commissioner Jack)
E. STAFF COMMENTS/ ANNOUNCEMENTS:
1. Upgraded George Beatie Skate Park Now Open
2. Spring City Magazine/ Recreation Guide
3. Recreation Center "Buy -A -Brick Campaign" Sale ends 12/31
4. Next Stadium Park Planning Meeting: 1/11/07, 6:30pm
5. Ice Rink Opens Dec. 22nd, 2006
6. Commissioner Norms to be on January Agenda
F. ADJOURNMENT:
3
THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE SCHEDULED
FOR JANUARY 18, 2007, AT 7:00 P.M., IN THE ATASCADERO CITY HALL COUNCIL
CHAMBERS.
I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that
the foregoing agenda for the December 21, 2006 Regular Session of the Atascadero Parks and
Recreation Commission was posted on Friday, December 15, 2006 at Atascadero City Hall Annex,
6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer
Service Center at that location.
Signed this 15th day of December, 2006 at Atascadero, California.
Jenny Balson, Office Assistant
City of Atascadero
4
City ofAtascadero
WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING
The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the
Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider
matters in the order of the printed Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on
file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El
Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.or. An
agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents
submitted by the public during Parks and Recreation Commission meetings that are either read into the record or
referred to in their statement will be noted in the minutes and available for review in the Community Services
Department.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City
meeting or other services offered by this City, please contact the Community Services Department at (805) 461-
5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff
in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
TO SPEAK ON AGENDA ITEMS
Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify
the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce
when the public comment period is open and will request anyone interested to address the Commission regarding the
matter being considered to step up to the podium. If you wish to speak for, against or comment in any way:
• You must approach the podium and be recognized by the Chairperson
• Give your name and address (not required)
• Make your statement
• All comments should be made to the Chairperson and Commission
• All comments limited to 5 minutes (unless changed by the Commission)
• No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and
no one may speak more than twice on any item.
The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments
will be heard by the Commission.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having
business with the Parks and Recreation Commission to:
• Please approach the podium and be recognized
• Give your name and address (not required)
• State the nature of your business
This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes
will be allowed for Community Forum (unless changed by the Commission).
TO HAVE ITEMS PLACED ON AGENDA
All business matters to appear on the Agenda must be in the Office of the Community Services Department
14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to
bring before the Commission, please mail or bring a written communication to the Community Services
Department in the City Hall Annex prior to the deadline.
ITEM NUMBER: A - 1
DATE: 12/21/06
CITY OF A TASCADERO
PARKS AND RECREATION
COMMISSION
DRAFT MINUTES
Thursday, November 16, 2006, 7:00 P.M.
REGULAR SESSION: 7:00 P.M.
Chairperson Mathews called the meeting to order at 7:05 p.m. and Commissioner Jack
led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Butz, Jack, Livick, Sechrist and Chairperson
Mathews
Student Representative Buck -Moyer
Absent: Commissioners Ausman and Castaneda
Others Present: Recording Secretary Grace Pucci
Staff Present: Community Services Director Brady Cherry, Deputy Public Works
Director Geoff English, and Recreation Supervisor Jennifer
Fanning.
COMMUNITY FORUM:
None
PRC Draft Minutes 11/16/06
Page 1 of 5
ITEM NUMBER: A - 1
DATE: 12/21/06
APPROVAL OF AGENDA:
MOTION: By Commissioner Livick and seconded by Commissioner Jack
to approve the agenda.
Motion passed 5:0 by a roll -call vote.
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
Student Representative Buck -Moyer announced that Ryan Cardin has been selected as
the new Student Representative to the Parks and Recreation Commission.
Commissioner Jack questioned the status of the Veteran's War Memorial ad hoc
committee.
Deputy Public Works Director Geoff English reported that Community Services Director
Brady Cherry is working with the various organizations to request a representative from
each to the site selection ad hoc committee. The Planning Commission and City Council
will consider the issue of appointments from their respective bodies at their next
meeting.
There was Commission discussion regarding which body the ad hoc committee would
present their site selection to.
There was Commission consensus to agendize an item for their next meeting to
determine how the ad hoc committee will proceed with their site recommendation
for the Veteran's War Memorial once a location has been selected.
Chairperson Mathews reminded the Commission that the City Council would like the
Commission to look at developing a policy for public art.
A. CONSENT CALENDAR:
1. Parks and Recreation Commission Minutes — October 19, 2006
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission minutes of the October 19, 2006 meeting.
[Community Services]
2. Parks and Recreation Commission Special Meeting minutes —
November 2, 2006
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission Special Meeting minutes of the November 2,
2006 meeting. [Community Services]
PRC Draft Minutes 11/16/06
Page 2 of 5
ITEM NUMBER: A - 1
DATE: 12/21/06
Items pulled: Commissioner Jack, Item #2.
MOTION: By Commissioner Livick and seconded by Vice Chairperson
Sechrist to approve Item #A-1.
Motion passed 5:0 by a voice vote.
Item #2: Commissioner Jack expressed concern that the Minutes of November 2, 2006
did not specify two specific locations for the ad hoc committee to consider.
There was Commission discussion regarding the Motion and it was the general opinion
of the Commission that all locations discussed could be considered by the committee.
MOTION: By Vice Chairperson Sechrist and seconded by Commissioner
Livick to approve Item #A-2.
Motion passed 4:1 by voice vote. (Jack opposed)
B. PUBLIC HEARING:
1. Temaorary Banner Polic
■ Fiscal Impact: None.
■ Recommendation: Commission review and modify the proposed
temporary banner policy, and recommend final draft to the City
Council. [Community Services]
Community Services Director Brady Cherry gave the staff report and answered
questions of the Commission.
Commissioner suggestions:
■ It would be helpful if events held at the Zoo or Lake Park could be advertised in the
downtown and those in the downtown advertised at the Lake Park.
■ City sponsored and co-sponsored community events would have priority to use the
banner holders if they are not otherwise reserved.
■ Applications for use of banner holders should be available at the Pavilion Office as
well as City Hall and interested parties could apply on line.
■ Alternate banner locations suggested included the entrance to City Hall and in front
of the Chamber of Commerce.
PUBLIC COMMENT — None
MOTION: By Commissioner Jack and seconded by Commissioner Butz
to accept as submitted the temporary banner holder permit
procedures.
Motion passed 5:0 by a roll -call vote.
PRC Draft Minutes 11/16/06
Page 3 of 5
ITEM NUMBER: A - 1
DATE: 12/21/06
C. MANAGEMENT REPORTS:
1. Special Holiday Meeting
■ Fiscal Impact: None.
■ Recommendation: Commission schedule special holiday meeting.
[Community Services]
Community Services Director Brady Cherry gave the staff report and answered
questions of the Commission.
MOTION: By Commissioner Jack and seconded by Vice Chairperson
Sechrist to hold a pot luck dinner meeting at 5:30 p.m. in the
conference room to be followed by the 7:00 p.m. meeting on
December 21st of the Parks and Recreation Commission.
Motion passed 5:0 by a voice vote.
2. Strategic Planning
■ Fiscal Impact: None.
■ Recommendation: Commission identify potential issues for
Strategic Planning. [Community Services]
Community Services Director Brady Cherry gave the staff report and answered
questions of the Commission.
There was Commission discussion and it was decided to agendize this item for the next
Parks and Recreation Commission meeting on December 21St. A letter will be prepared
inviting community involvement. In addition if there is something the Commissioners
would like to communicate to the City Council, those ideas should be brought to the
next meeting.
There was Commission agreement that at this time the three big issues appear to be
Stadium Park, operation of the Youth Center, and Art in Public Places.
D. COMMITTEE & LIAISON REPORTS:
1. Atascadero Youth Task Force - Next meeting December 5, 2006, 7:00
a.m., Pavilion. Focus Topic: SLO County Obesity Task Force.
Commissioner Butz reported the Task Force is looking at the issue of
vandalism in the Sunken Gardens.
2. Recreation Center/Traffic Way Naming report - Commissioners Jack and
Ausman: Commissioner Jack reported that 83 different names have been
received and the committee reviewed these and selected 20 names for
PRC Draft Minutes 11/16/06
Page 4 of 5
ITEM NUMBER: A - 1
DATE: 12/21/06
Commission review. Commissioners were asked to individually prioritize
their top five names for both the Park and Youth Center.
3. Stadium Park — Chairperson Mathews reviewed the survey results and
reported that an Improvements and Uses Committee has been formed
and will meet in early December.
E. STAFF COMMENTS/ ANNOUNCEMENTS:
Community Services Director Brady Cherry reported on the following items:
1. George C. Beatie Skate Park Status Report
2. Atascadero Magazine/ Recreation Guide Due out Dec. 10th
3. Recreation Center "Buy - A - Brick Campaign" Revitalization
4. Next Stadium Park Planning Meeting - 12/14/06 @ 6:30pm, City Hall
F. ADJOURNMENT:
Chairperson Mathews adjourned the meeting at 9:16 pm. to the next regularly
scheduled meeting of the Parks and Recreation Commission on December 21, 2006.
MINUTES PREPARED BY:
Grace Pucci, Recording Secretary
PRC Draft Minutes 11/16/06
Page 5 of 5
ITEM NUMBER: B-1
DATE: 12/21/06
Atascadero Parks and Recreation Commission
Staff Report - Community Services Department
Strategic Planning Issues
RECOMMENDATION:
Commission identify potential issues for the City Council Strategic Planning process.
DISCUSSION:
At the November 16th, 2006 Parks and Recreation meeting the Commission discussed
providing input to the City Council on parks and recreation issues, needs and priorities
for the Council's upcoming strategic planning sessions. To review, the City utilizes a
strategic planning approach to focus resources, establish priorities and direct work
product. The Council's strategic plan is developed through a series of City Council,
community and staff meetings. The Council has a continued interest in increasing the
opportunity for community input and participation. Council is aware of the Commission's
desire to have input towards the City's future goals, and has asked staff to collect
potential issues identified by the Commission to be included in the Council's upcoming
Strategic Planning Workshop.
Staff requests that the Commission collect public input and identify issues, concerns,
and projects that they would like to see come before the City Council at the Council
Strategic Planning workshop in February. At the November meeting the Commission
directed staff to advertise a public hearing on the subject, and draft a letter to be sent to
community organizations inviting their input on parks and recreation issues for strategic
planning. These tasks have been completed.
The information collected at this meeting from the public and the Commission will be
compiled along with input from other sources and will be used as a resource for the
planning workshop. The Council has historically reviewed a variety of topics and
through discussion has focused the City's efforts on those they have determined most
critical to the community.
ITEM NUMBER: C-1
DATE: 12/21/06
Atascadero Parks and Recreation
Commission
Staff Report - Community Services
Veteran's Memorial Ad Hoc Committee Report
RECOMMENDATION:
Commission receive and file the Veteran's Memorial Ad Hoc Committee report on the
memorial location.
DISCUSSION:
Background: On November 2, 2006, the Parks and Recreation Commission held a
special meeting and public hearing to consider a proposal for a veteran's memorial
proposed for the Sunken Gardens. After much public testimony, the Commission had
concerns about the Sunken Gardens location and the scale of the project. Input from
the Main Street organization, Atascadero Historical Society and many citizens
suggested alternate locations for the memorial. As a result, the Commission
recommended the formation of an Ad Hoc Committee, which is comprised of
representatives of the Planning Commission, Parks & Recreation Commission,
Historical Society, Main Street Association, the Chamber of Commerce and the
Veteran's Memorial Committee. The objective of the Committee is to look into all of the
site alternatives suggested by Commissioners, the public and community groups, and
recommend the location(s) most preferred.
On November 30, 2006, the Ad Hoc Committee met at City Hall to discuss the Sunken
Gardens placement. Alternative were discussed. After reviewing each potential site for
the memorial, the Committee ultimately came to a consensus that the corner of the
Lake Park at Highway 41 and Portola Road was the preferred location for the memorial.
Mrs. Ann Hatch, representing the veteran's committee, agreed that the location would
be acceptable to the Veteran's Committee also. There was a unanimous vote by all
those present to recommend the location to the Veteran's Committee and the Parks and
Recreation Commission. It is also recommended that this location be recommended to
the Ad Hoc Public Arts Committee that will eventually be reviewing the project as well.
ATTACHMENTS:
A - Lake Park Photograph
ITEM NUMBER: C - 2
DATE: 12/21/06
Atascadero Parks and Recreation Commission
Staff Report - Community Services
Appointment of Ad Hoc Public Arts Committee Members
RECOMMENDATION:
Commission select a Chairperson from amongst the Commissioners and five committee
members from the public to serve on the Public Arts Committee.
DISCUSSION:
Background: According to the City's Arts in Public Places Policy (attached), when a
public art project comes forward to the City for placement on public property, the
Commission will form a five (5) member ad hoc committee to review the project
application. The City has received an application from a veteran's group that would like
to build a veteran's memorial to honor service personnel from within the Atascadero
Unified School District boundaries. There have been a number of public presentations
and hearings on the memorial project. The review by an arts committee is the next step
in the process. The Committee will review the project, and forward their
recommendation to approve, reject or modify the project in writing to the Parks and
Recreation Commission.
Per the policy, the Committee members "should be most knowledgeable about the art
form." Also, a project proposer shall not serve on the committee.
As there has been no public art proposed for nearly ten years, the City has no standing
Public Arts Committee. Therefore, the Ad Hoc Public Arts Committee shall be formed
from at -large community members. There has been a published recruitment seeking
arts committee members to serve on the ad hoc group to review the veteran's memorial
project. A pool of applicants from the recent recruitment will be considered by the
Commission for appointment. The application closing deadline is December 19, 2006.
The pool of applications will be forwarded to the Commissioners homes on December
20th. The Commission may appoint the five member committee. Instructions to the
committee and a copy of the policy will be provided to the committee to start their
deliberations.
ATTACHMENT: Arts in Public Places Policy