Loading...
HomeMy WebLinkAboutPRC_2006-11-16_AgendaPacketCITY OF A TASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, November 16, 2006 7:00 P.M. Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Rick Mathews Jay Sechrist Barbie Butz Sandy Jack Carmelita Castaneda William Ausman Robert Livick, Jr. Paige Buck -Moyer COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — October 19, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the October 19, 2006 meeting. [Community Services] 2. Parks and Recreation Commission Special Meeting minutes — November 2, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Special Meeting minutes of the November 2, 2006 meeting. [Community Services] B. PUBLIC HEARING: 1. Temr)orary Banner Polic ■ Fiscal Impact: None. ■ Recommendation: Commission review and modify the proposed temporary banner policy, and recommend final draft to the City Council. [Community Services] C. MANAGEMENT REPORTS: 1. Special Holiday Meeting ■ Fiscal Impact: None. ■ Recommendation: Commission schedule special holiday meeting. [Community Services] 2. Strategic Planning ■ Fiscal Impact: None. ■ Recommendation: Commission identify potential issues for Strategic Planning. [Community Services] 2 D. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force - Next meeting December 5, 2006, 7:00 a.m., Pavilion. Focus Topic: SLO County Obesity Task Force 2. Recreation Center/Traffic Way Naming report - Commissioners Jack and Ausman E. STAFF COMMENTS/ ANNOUNCEMENTS: 1. George C. Beatie Skate Park Status Report 2. Atascadero Magazine/ Recreation Guide Due out Dec. 10th 3. Recreation Center "Buy - A - Brick Campaign" Revitalization 4. Next Stadium Park Planning Meeting - 12/14/06 @ 6:30pm, City Hall F. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE SCHEDULED FOR DECEMBER 21, 2006, AT 5:30 P.M., IN THE ATASCADERO CITY HALL COUNCIL CHAMBERS. I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the November 16, 2006 Regular Session of the Atascadero Parks and Recreation Commission was posted on Thursday, November 09, 2006 at Atascadero City Hall Annex, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 9th day of November, 2006 at Atascadero, California. Jenny Balson, Office Assistant City of Atascadero 3 City ofAtascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 EI Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.or. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline. Cl ITEM NUMBER: A-1 DATE: 11/16/06 CITY OF A TASCADERO PARKS AND RECREATION COMMISSION DRAFT MINUTES Thursday, October 19, 2006 7:00 P.M. REGULAR SESSION: 7:00 p.m. Chairperson Mathews called the meeting to order at 7:00 p.m. and Commissioner Livick led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Jack, Livick, Sechrist and Chairperson Mathews Student Representative Buck -Moyer Absent: Commissioners Ausman (joined the meeting at 7:04 p.m.), Butz (joined the meeting at 7:06 p.m.) and Castaneda (joined the meeting at 7:12 p.m.). Others Present: Recording Secretary Grace Pucci Staff Present: Community Services Director Brady Cherry and Deputy Public Works Director Geoff English. COMMUNITY FORUM: None PRC Draft Minutes 10/19/06 Page 1 of 6 ITEM NUMBER: A-1 DATE: 11/16/06 APPROVAL OF AGENDA: MOTION: By Commissioner Livick and seconded by Commissioner Jack to approve the agenda. Motion passed 4:0 by a roll -call vote. Commissioner Ausman joined the meeting. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Student Representative Buck -Moyer spoke about Homecoming Week, and explained the history of Hessian Day. Commissioners Jack, Sechrist and Chairperson Mathews reported on the groundbreaking ceremony for the new Youth Center. Commissioner Butz joined the meeting. 1. A City Council recruitment is underway to fill the youth representative seat on the Park & Recreation Commission vacated by Christopher Solkshinitz. Community Services Director Brady Cherry announced that there has been one application so far for the Student Representative position, that an ad was placed in the Atascadero News seeking applicants for the seat, and explained that they hope to have the City Council interview applicants for the position next month. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — September 21, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the September 21, 2006 meeting. [Community Services] MOTION: By Commissioner Jack and seconded by Commissioner Ausman to approve Item #A-1. Motion passed 6:0 by a voice vote. B. PRESENTATION: 1. Upper Salinas- Las Tablas Resource Conservation District Video PRC Draft Minutes 10/19/06 Page 2 of 6 ITEM NUMBER: A-1 DATE: 11/16/06 DJ Funk, Resource Conservation District, updated the Commission on the trail project and gave the video presentation. Commissioner Castaneda joined the meeting. C. MANAGEMENT REPORTS: 1. Veteran's War Memorial Project for Sunken Gardens ■ Fiscal Impact: Unknown at this time. May involve memorial maintenance, redesign and relocation of irrigation. ■ Recommendation: Commission review the War Memorial Alternatives, and provide recommendation on the memorial location to City Council. [Community Services] Colonel Bill Hatch, Chairman Veteran's War Memorial Committee, gave a PowerPoint presentation on the Memorial Project. Community Services Director Brady Cherry explained that the Commission is being asked to determine the best location for the project and reviewed the available options. Colonel Hatch and Director Cherry answered questions of the Commission. Each Commissioner thanked Col. Hatch and the Committee for their dedication to the project. Commissioner Comments: Vice Chairperson Sechrist commented that because of the current and future uses of the Sunken Gardens, having the green area on both sides of the fountain open, especially near Palma, is important and in addition makes the park beautiful and a valuable asset. For this reason he prefers using one of the side area options. Commissioner Butz suggested placing the back of the memorial along the north side of the park almost to the street near the fountain. In this location the trees would soften the site and visitors could hear the fountain and utilize the benches. She stated she was not comfortable with the memorial blocking the historic city hall, but thought it needed to be in a place where it would be a real focal point. Commissioner Ausman spoke about the impacts on visitors when they view the various Veterans Memorials around the country and felt this memorial would be a draw for the entire west coast. PRC Draft Minutes 10/19/06 Page 3 of 6 ITEM NUMBER: A-1 DATE: 11/16/06 Commissioner Livick stated that the historic nature of the gardens must be preserved, but at the same time it is important to recognize the prominence of the memorial so placement at the side of the gardens seems appropriate. Commissioner Jack, spoke in support of alternative E and of its appropriateness for the memorial, and explained that an opposing area directly across the park would provide a balance if another project were placed there in the future. This location would provide more open area and better visibility from EI Camino Real. Commissioner Castaneda expressed her support for location E and stated she would like the center corridor free from visual obstacles. Student Representative Buck Moyer commented that she would like the memorial to be fully visible from either direction on EI Camino Real. She stated that location E would make it look prominent if cut into the hillside, but may not be visible when driving north on EI Camino Real. Chairperson Mathews indicated he tends to lean toward the E location, which would answer the issue of North County Christian School's use of the center area. He likes this vantage point from south bound EI Camino Real as there are no overhanging trees and the location would be a prominent one. PUBLIC COMMENT Steve Martin, Executive Director Atascadero Main Street, spoke about Main Street's roll in providing the non profit umbrella for the project, and of the importance of strong community consensus regarding the memorial and its location. He suggested the committee give their presentation to representatives of Main Street, the Chamber of Commerce, etc., and indicated he would like the memorial to be highly visible from EI Camino Real. The Recording Secretary read into the record a letter from Brad and Valerie Humphrey outlining their concerns regarding the memorial. (Exhibit A) Ann Hatch commented that the community must decide what they want to achieve with this memorial as well as the effect of the surrounding environment on the experience and message the memorial will convey. She would like it to be in a prominent location, but one that also allows for private reflection. Tim Haley, Marine Corps League, stated the League endorses the project wholeheartedly and suggested that the fundraising bricks could be used to honor veterans from outside the area. Glen Sawyer, Commander of the Atascadero VFW Post, stated their support for the project and that the memorial should be out in the open, in the middle of the gardens where everyone can see it. PRC Draft Minutes 10/19/06 Page 4 of 6 ITEM NUMBER: A-1 DATE: 11/16/06 Chairperson Mathews closed the Public Comment period. There was Commission discussion regarding an additional public hearing for the memorial. Colonel Hatch agreed that it would be prudent to open the discussion up to a public forum, and that they could wait for the public process to take place and still meet their deadlines. Community Services Director Brady Cherry stated a meeting could be set for two weeks from tonight and that it would be advertised in the media and the community and local organizations would be invited to attend. MOTION: By Commissioner Ausman and seconded by Vice Chairperson Sechrist to continue this item for two weeks and hold a special session on November 2, 2006 to conduct a public hearing on the Veteran's Memorial. Motion passed 7:0 by a roll -call vote. There was a brief discussion on the height of the memorial. Col. Hatch indicated that from the design committee's viewpoint, the height could be reduced to six feet if needed. 2. Exoansion and Imorovement of the Georae C. Beatie Skate Park ■ Fiscal Impact: Installation of fence along Atascadero Creek at rear of property. All other ramps and improvements will be donated by Mobley's Board Shop. ■ Recommendation: Commission review proposed Skate Park Improvements. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. Brady Cabe, Skate Park Manager, discussed what has been learned since the park has opened and explained the improvements they are proposing. Mr. Cabe answered questions of the Commission. Austin Miller explained how Mobley's will fund the suggested improvements and spoke of their commitment to the community and its children. PUBLIC COMMENT — None MOTION: By Commissioner Ausman and seconded Commissioner Livick to accept the improved skate park plans as proposed. Motion passed 7:0 by a roll -call vote. PRC Draft Minutes 10/19/06 Page 5 of 6 ITEM NUMBER: A-1 DATE: 11/16/06 D. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - Next Meeting November 7th, 2006, 7:00 a.m. at the Pavilion. 2. Traffic Way Naming Contest - Verbal Report, Jack/Ausman: Commissioner Jack reported that they have worked with staff, met with the school district, and this week 3000 flyers will be distributed through the school system. Responses are expected next week with a deadline of October 31St. It was decided that Commissioners Jack and Ausman, Student Representative Buck Moyer and a city staff member would sort through the responses and present a final list of names to the Commission. 3. Stadium Park Committee: Color coded surveys are out and are due back October 27th. They are being tabulated daily as over 75 are being received each day. E. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Tuesday, 5:00 p.m. ribbon cutting ceremony for Paloma Park. 2. Recreation Center Sponsorship Catalogue 3. Colony Days - 10/20/06 — 10/22/06 4. Senior Health Faire — 10/28/06 5. Joint Commission/Council meeting, Comments. 6. Zoo Boo — Two days, 10/27/06 & 10/28/06. 7. Holiday Boutique — 11/18/06, Lake Pavilion 8. Zoo Utility Master Plan under construction. 9. Ice Rink coming to Atascadero during the Holidays! F. ADJOURNMENT: Chairperson Mathews adjourned the meeting at 9:40 p.m. to the continued meeting on November 2, 2006. MINUTES PREPARED BY: Grace Pucci, Recording Secretary The following exhibit is available for review in the Community Services Department: Exhibit A — Brad and Valerie Humphrey, letter PRC Draft Minutes 10/19/06 Page 6 of 6 ITEM NUMBER: A-2 DATE: 11/16/06 CITY OF A TASCADERO Parks & Recreation Commission "SPECIAL MEETING" DRAFT MINUTES Thursday, November 2, 2006, 7:00 P.M. Chairperson Mathews called the meeting to order at 7:03 p.m. and Commissioner Butz led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Butz, Castaneda, Jack, Livick, Sechrist and Chairperson Mathews Student Representative Buck -Moyer Absent: Commissioner Ausman Others Present: Recording Secretary Grace Pucci Staff Present: Community Services Director Brady Cherry, Deputy Public Works Director Geoff English. A. PUBLIC HEARING: 1. Veteran's War Memorial Project for Sunken Gardens ■ Fiscal Impact: Unknown at this time. May involve memorial maintenance, irrigation redesign and relocation of irrigation. PRC Draft Minutes - Special Meeting 11/02/06 Page 1 of 7 ■ Recommendation: Commission and provide recommendation on [Community Services] ITEM NUMBER: A-2 DATE: 11/16/06 discuss the War Memorial Alternatives, the memorial location to City Council. Colonel Bill Hatch, Chairman Veterans Memorial Committee, gave a presentation on the memorial. Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. The Recording Secretary read the following letters into the record: ■ Phil Dunsmore (Exhibit A) ■ Alfred Fonzi (Exhibit B) ■ Mari Dunsmore (Exhibit C) ■ Donald and Gwen Bullard (Exhibit D) ■ Dee Carroll (Exhibit E) ■ Janice Nelson (Exhibit F) ■ Kim Lacey (Exhibit G) ■ George Dodge (Exhibit H) PUBLIC COMMENT Steve La Salle, Vice President Atascadero Historical Society, read into the record a letter explaining the Historical Society Board of Director's opposition to the Sunken Gardens location for the memorial and suggesting alternate sites. (Exhibit 1) Lee Perkins stated she was in favor of the memorial; however she thinks the Sunken Garden location is not appropriate, and suggested placing it on a hill across Atascadero Lake from the Pavilion. Tracy De Vita Bass stated her concerns with the aesthetics, placement and scale of the memorial, and suggested revamping the public art policy for Atascadero. Matt Kokanan encouraged the city to recognize the sacrifice of its veterans and urged placement of the memorial in a location where it can be easily seen. Raymond Jansen stated there should be more artistic input into the memorial, and suggested a location in front of the Chamber of Commerce facing the City Hall. Steve Martin, Executive Director Atascadero Main Street, explained that their Board of Directors and Design Committee voted to recommend a location next to the Administration Building at its south west corner. Joan O'Keefe stated that she supports the memorial, but that the present recommended location in the Sunken Gardens is not the best site for it. She encouraged more thoughtful planning and consideration of other designs. PRC Draft Minutes - Special Meeting 11/02/06 Page 2 of 7 ITEM NUMBER: A-2 DATE: 11/16/06 Sally Tipman expressed her concern regarding the artistic excellence of this project and would like to see something worthy of its position in the community and that the process should be open to public entries. Brandon Istenes commented that the current location is over zealous and excessive and was concerned that it would impede the functioning of the Sunken Gardens as it currently serves the community and would detract from the beauty of the site. Doug Marks explained why he would like the memorial located at a site other than the Sunken Gardens. He suggested placing it in the south west corner of the Rotunda Building in the lawn area. Chuck Ward stated his support for the memorial and spoke in favor of placing it in a prominent location in the Sunken Gardens. Brad Humphrey urged an alternate location outside of the Sunken Gardens for this or any other memorials. He spoke in support of more public input, more information about the memorial and for a Sunken Gardens master plan. Ned Thompson spoke in favor of the memorial and stated it should go in the Sunken Gardens. Kevin Brim asked the Commission not to rush this decision and stated he would like to see other artists' designs that might be simpler. He indicated the Sunken Gardens belongs to everyone and he prefers to not see the memorial in that location. Jeff Van den Eikhof stated that he had designed the newly refurbished Sunken Gardens when he was working for the city, that he supervised the construction and attended all the meetings: His concern was the scale of the project, and he explained how all elements in the Gardens were scaled down to avoid blocking the views. Tim Haley, Marine Corps League, explained why he likes the design of the memorial and stated he would like to see it located between the fountain and the Rotunda in the Sunken Gardens. Brian Atwell commented that he finds the Sunken Gardens a very peaceful location, which has a feel of respect for the memorial. He favors the location between the fountain and Rotunda. Jacqueline Sladen spoke about her experiences in the Sunken Gardens and the Rotunda, and stated she favored placing the memorial in the Gardens. Kathleen Aragon read a letter from Rosemary Dexter into the record which stated she did not favor the statue and felt it did not belong in the Sunken Gardens as it was too large and blocked the view of the Rotunda. PRC Draft Minutes - Special Meeting 11/02/06 Page 3 of 7 ITEM NUMBER: A-2 DATE: 11/16/06 Kathy Baker stated she considers the Sunken Gardens the center of town, that her son died in Iraq and she would be honored to have the memorial in the Sunken Gardens. Anne Hatch spoke about working with the Veterans Memorial Committee and of the importance to military veterans and their families that they be recognized for their sacrifice and service. Al Fonzi, US Army Retired, questioned why it is taking so long to recognize those who have been lost to war and stated that it is important to honor their service and remember their sacrifices. Zoe Duty spoke in favor of the memorial and thinks it should be on the south west corner of the Veterans Memorial building. Shirley Moore read a letter she had received from Leroy Dodge stating his support for the memorial and reviewing the names and sacrifices of some of those who will be recognized on the proposed wall. Carlos Morales, California Army National Guard, stated he was in Iraq and would probably be back there again. He thinks the memorial is beautiful and should be in the Sunken Gardens. Glen Sawyer, Past Commander of the VFW Post in Atascadero, stated they back the memorial and its location in the Sunken Gardens. Cordelia Perry stated her son has signed up for the military and will be leaving in July. She thinks if size is the issue, then it should be revamped and shrunken. She spoke in favor of the Sunken Gardens location and stated that the community must thank our soldiers. Chairperson Mathews recessed the hearing 8:58 p.m. Commissioner Castaneda left the hearing. Chairperson Mathews called the meeting back to order at 9:06 p.m. Colonel Hatch spoke again in favor of the memorial and the Sunken Gardens location. Chairperson Mathews closed the Public Comment period. Commissioner Butz recounted a proposal put forth by Bob Wilkins to place the memorial in the south west corner by the historic Veteran's Memorial Building and that Palma would be closed off permanently with the proposed pavers flowing right up to the building. This would create a plaza and increase the size of the Sunken Gardens at the same time. PRC Draft Minutes - Special Meeting 11/02/06 Page 4 of 7 ITEM NUMBER: A-2 DATE: 11/16/06 Commissioner Comments/ Summary of Public Comments: 1. Did not hear any opposition during the Public Comment period to having a memorial in Atascadero. 2. The most critical issue at this time appears to be the decision on the location. 3. It was felt that many individuals were concerned that this is being rushed into too quickly. 4. One of the beauties of the garden is its openness and it is important not to compromise that. 5. Because of the scale of the proposed memorial, it may not fit with the scale of the Sunken Gardens. 6. It is important to find a prominent location in the center of town for the memorial. 7. The veterans need recognition and it is the right thing to do for the community. 8. If the memorial is in the right location, the size will not become an issue. 9. Because of the history and design of the Sunken Gardens as well as E.G. Lewis' vision for it, this may not be the right location for the memorial. 10. The large vacant lot on the corner of Highway 41 and Portola could be designed around the memorial to compliment it. This site is part of the Lake Master Plan and has been designated for a passive park. This site also has a lot of parking space available. 11. It is important not to hide the memorial in an obscure location. 12. The Commission must consider the entire park system and make the appropriate decision for the long run. 13. Consideration could be given to a location within the new Community Center, as it is a new park and might accommodate this. 14. The site on the south west corner of the Rotunda building was discussed. Colonel Hatch expressed concern with this location because of the time frame before construction is even started on the Rotunda. Because the committee is raising money in the public sector, they must have a plan and date of completion. There was Commission discussion regarding the importance of not rushing into a decision and taking time to determine the best possible location for the memorial. It was suggested that an ad hoc committee be formed to visit the sites discussed this evening and come up with a recommendation for the Commission. MOTION: By Commissioner Butz and seconded by Commissioner Livick to recommend to the City Council to form an ad hoc committee made up of members from the Memorial Committee, the Parks and Recreation Commission, the Planning Commission, City Council and Main Street, the purpose of which is to choose a location for the memorial. The Commission supports the memorial itself and would like to see it located within the city of Atascadero. PRC Draft Minutes - Special Meeting 11/02/06 Page 5 of 7 ITEM NUMBER: A-2 DATE: 11/16/06 Community Services Director Brady Cherry suggested that to save time it would be better for the Commission to just form the ad hoc committee with the members as described, and then come back with a report to the Council. Commissioner Butz withdrew her motion. Commissioner Livick withdrew his second. MOTION: By Commissioner Butz and seconded by Commissioner Livick that the Parks and Recreation Commission supports the idea of the project and wants it to move forward. In addition, the Commission is to form an ad hoc committee to determine a location for the memorial with representation from the Memorial Committee, the Parks and Recreation Commission, the City Council, the Planning Commission, Main Street, Chamber of Commerce, and the Historical Society to visit the suggested sites and come up with a location for the project and recommend it to the City Council. Motion passed 5:0 by a roll -call vote. B. ADJOURNMENT: Chairperson Mathews adjourned the meeting at 10:08 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on November 16, 2006. MINUTES PREPARED BY: Grace Pucci, Recording Secretary The following exhibits are available for review in the Community Services Department: Exhibit A - Phil Dunsmore, letter Exhibit B - Alfred Fonzi, letter Exhibit C - Mari Dunsmore, letter Exhibit D - Donald and Gwen Bullard, letter Exhibit E - Dee Carroll, letter Exhibit F - Janice Nelson, letter Exhibit G - Kim Lacey, letter Exhibit H - George Dodge, letter Exhibit I — Steve La Salle, letter Chairperson Mathews reconvened the meeting at 10:11 p.m. for the purpose of selecting members to the Site Selection Committee for the Veteran's War Memorial. The following individuals were selected: PRC Draft Minutes - Special Meeting 11/02/06 Page 6 of 7 ITEM NUMBER: A-2 DATE: 11/16/06 Parks and Recreation Commission Representatives: Jay Sechrist Barbie Butz Paige Buck -Moyer Planning Commission Representative: Roberta Fonzi Veteran's Ware Memorial Committee Representative: Colonel Bill Hatch The committee was directed to reach out to the other entities and organizations named in the motion to fill the remaining positions. Chairperson Mathews adjourned the reconvened meeting at 10:12 p.m. MINUTES PREPARED BY: Grace Pucci, Recording Secretary PRC Draft Minutes - Special Meeting 11/02/06 Page 7 of 7 ITEM NUMBER: B - 1 DATE: 11/16/06 Atascadero City Council Staff Report - Community Services Department Temporary Banner Policy RECOMMENDATION: Commission review and modify the proposed temporary banner policy, and recommend final draft to the City Council. DISCUSSION: Background: Over the years, the City of Atascadero and community organizations have posted temporary banners and signs in the Sunken Gardens and along State Highway 41 at the Lake Park. The banners primarily announce community events and activities of general interest. The number of signs and banners has steadily increased over time, and often there are many different banners hanging at the facilities at the same time. The practice has gone largely unchecked, despite the sign ordinance. Banner size, type, condition and placement have not been uniform or subject to much control by the city. This has sometimes resulted in a "blizzard" of different banners placed in front of the Lake Park all at once, and some very unsightly banners displayed on T -stakes, etc. in both the Sunken Gardens and the Lake Park. When the Sunken Gardens was redeveloped and improved, the banner holders made were temporarily removed, and some people did not want to see them go back in. However, the banner holders were replaced in the Sunken Gardens, and are in use for Farmers' Market and other community events and activities. The Parks and Recreation Commission is being asked to consider a policy which would regulate this practice, and provide for it so that it is permissible, and not in conflict with the sign ordinance. Attached to this report is a draft policy for the Commission's review and comment. The Commission recommendation will be presented to the City Council for adoption. ATTACHMENTS: A - Proposed Temporary Banner Policy CITY OF ATASCADERO DEPARTMENT OF COMMUNITY SERVICES TEMPORARY BANNER HOLDER PERMIT PROCEDURES I. BANNER PERMIT PROCEDURES: 1. A Banner Permit is required for all organizations or individuals reserving the Sunken Gardens and Atascadero Lake Park Temporary Banner Holders. No temporary banners shall permitted at these facilities that are not displayed in the banner holders. Unauthorized banners will be taken down. 2. All Banner Permit requests for the Sunken Gardens and Atascadero Lake Park Temporary Banner Holders shall be authorized by the Director of Community Services or designee, and subject to availability. Application forms are available at the City Hall, Customer Services Counter, 6907 El Camino Real, Atascadero. 3. A written application is required by applicant, and must be submitted before a reservation will be considered. 4. Banner Permits for the Sunken Gardens and Atascadero Lake Park Temporary Banner Holders shall be made in the order of receipt of application by the Department and subject to the availability of the facility. Specific date reservations can be submitted a maximum of one (1) calendar year in advance from date of application. Temporary event banners for City sponsored activities have priority. In The Sunken Gardens, Farmer's Market banners will be placed over all permitted banners on Wednesdays only, and will be removed the same day. 5. Only banners announcing events or activities taking place in the Sunken Gardens/Colony District may be displayed in the Sunken Gardens. Only banners for events or activities taking place at the Atascadero Lake Park /Zoo may be displayed in the Lake Park banner holders. 6. A permit will not be issued under the following conditions: Insufficient Notice: When Department personnel cannot be scheduled, facilities prepared, or other conditions relating to such use cannot be completed in the time between the date of the request and the proposed event. When Temporary Banners are Posted Prior to Approval: When temporary event banner has been posted on the Sunken Gardens or Atascadero Lake Park Banner Holders prior to receiving approval. II. TEMPORARY EVENT BANNER REQUIREMENTS: 1. All Temporary Event Banners mounted on the Sunken Gardens and Atascadero Lake Park Temporary Banner Holders must comply with the conditions and requirements specified: A. Banners intended for the announcement of community special events and activities conducted by the City of Atascadero, other governmental agencies and Atascadero based non-profit organizations only. For-profit/commercial banners will not be allowed. Banners of a political nature (for candidates, political events and messages) are prohibited. B. Banners may be posted 21days prior to the event and no sooner. C. The permit holder is responsible for posting and removing the temporary event banner. D. Banners must be removed within of one day after the event. If the banner is left up more than one day after the event, city personnel will remove the banner and a $25 fee will be charged. The banner will not be released to the owner until the fee is paid. 2. Banners must be: Width- 8 ft., Height- 3 ft. and be of professional quality. 3. All Temporary Event Banners must be posted on the established banner holders only, unless expressly approved by the Director of Community Services. III. CANCELLATION OF PERMIT BY THE CITY: A permit may be canceled for any of the following conditions: A. If the permit is found to contain false or misleading information. B. If any individual, group, member or guest willfully, or through gross negligence, mistreats the facility/equipment, or violates any of the rules, policies, regulations, terms and conditions established for use of the facility. C. If the banner is torn, ripped or unsightly. If the content of the banner is offensive to the public. D. If permittee defaults on, or has not completed, all conditions and requirements for use of the Temporary Event Banner holders. E. If the Temporary Event Banner holder is needed for public necessity or emergency use. ITEM NUMBER: C - 1 DATE: 11/16/06 Atascadero Parks and Recreation Commission Staff Report - Community Services Special Holiday Meeting RECOMMENDATIONS: Commission schedule the special holiday meeting. DISCUSSION: Background: In past years, the Commission has held an annual holiday meeting with spouses and Community Services staff that has included a potluck and Community Services Department "Year in Review" presentation by staff. The meeting was held off site. This year, staff anticipates too much Commission business to cancel the regular meeting on December 21St, 2006. As an option, the Commission could hold the annual meeting and potluck at 5:30 p.m., and go right into the regular meeting at 7:OOpm. Staff is seeking direction from the Commission regarding either canceling the special holiday meeting, scheduling it before the regular meeting on December 21St, or holding the meeting on another date. ITEM NUMBER: C - 2 DATE: 11/16/06 Atascadero Parks and Recreation Commission Staff Report — Community Services Department Strategic Planning RECOMMENDATION: Commission identify potential issues for Strategic Planning. DISCUSSION: The City utilizes a Strategic Planning approach to focus resources, establish priorities and direct work product. The Strategic Plan is developed through a series of Council, community and staff meetings. The Council has a continued interest in increasing the opportunity for community input and participation. The City Council is aware of the Commission's desire to have input towards the City's future goals, and has asked staff to collect potential issues identified by the Commission to be included in the Council's upcoming Strategic Planning workshop. As part of increasing the involvement in developing the plan this year staff is scheduling an agenda item before the Parks and Recreation Commission and the Planning Commission. Staff requests the Commission to collect public input and identify issues/concerns/projects/etc. that they would like to see come before the City Council at the Council Strategic Planning workshop in February. The information collected at these meetings will be compiled with information obtained from a public meeting before the City Council and input from other sources will be used as a resource for the Council planning workshop. The Council has historically reviewed a variety of topics and through discussion has focused the City's efforts on those they have determined most critical to the community.