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HomeMy WebLinkAboutPRC_2006-10-19_AgendaPacketCITY OF A TASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, October 19, 2006 7:00 P.M. Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Rick Mathews Jay Sechrist Barbie Butz Sandy Jack Carmelita Castaneda William Ausman Robert Livick, Jr. Paige Buck -Moyer COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) 1. A City Council recruitment is underway to fill the youth representative seat on the Park & Recreation Commission vacated by Christopher Solkshinitz. A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — September 21, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the September 21, 2006 meeting. [Community Services] B. PRESENTATION: 1. Upper Salinas- Las Tablas Resource Conservation District Video C. MANAGEMENT REPORTS: 1. Veteran's War Memorial Project for Sunken Gardens ■ Fiscal Impact: Unknown at this time. May involve memorial maintenance, redesign and relocation of irrigation. ■ Recommendation: Commission review the War Memorial Alternatives, and provide recommendation on the memorial location to City Council. [Community Services] 2 2. Expansion and Improvement of the Georae C. Beatie Skate Park ■ Fiscal Impact: Installation of fence along Atascadero Creek at rear of property. All other ramps and improvements will be donated by Mobley's Board Shop. ■ Recommendation: Commission review proposed Skate Park Improvements. [Community Services] D. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force - Next Meeting November 7th, 2006, 7:00 a.m. at the Pavilion. 2. Traffic Way Naming Contest - Verbal Report, Jack/Ausman E. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Recreation Center Sponsorship Catalogue 2. Colony Days - 10/20/06 — 10/22/06 3. Senior Health Faire — 10/28/06 4. Joint Commission/Council meeting, Comments. 5. Zoo Boo — Two days, 10/27/06 & 10/28/06. 6. Holiday Boutique — 11/18/06, Lake Pavilion 7. Zoo Utility Master Plan under construction. 8. Ice Rink coming to Atascadero during the Holidays! F. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE HELD ON NOVEMBER 16, 2006 AT 7:00 P.M., IN THE CITY HALL COUNCIL CHAMBERS. I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the October 19, 2006 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, October 13, 2006 at Atascadero City Hall Annex, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 13th day of October, 2006 at Atascadero, California. Jenny Balson, Office Assistant City of Atascadero 3 City ofAtascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.or. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline. Cl ITEM NUMBER: A-1 DATE: 10/19/2006 CITY OF A TASCADERO PARKS AND RECREATION COMMISSION DRAFT MINUTES Thursday, September 21, 2006 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Mathews called the meeting to order at 7:05 p.m. and Commissioner Castaneda led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Butz, Castaneda, Jack, Livick, Sechrist and Chairperson Mathews Student Representative Buck -Moyer Absent: Commissioner Ausman Others Present: Recording Secretary Grace Pucci Staff Present: Community Services Director Brady Cherry and Deputy Public Works Director Geoff English. COMMUNITY FORUM: Eric Greening suggested maintaining two youth representative seats to the Parks and Recreation Commission. PRC Draft Minutes 09/21/06 Page 1 of 5 Community Services Director Brady Cherry reported that the City Clerk will be asking the City Council for direction on recruiting a second youth representative to the Commission. Chairperson Mathews closed the Community Forum period. APPROVAL OF AGENDA: MOTION: By Vice Chairperson Sechrist and seconded by Commissioner Jack to approve the agenda. Motion passed 6:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: 1. Youth Commissioner Solkshinitz has resigned to attend St. John's University in N.Y. Commissioner Butz announced she had Colony Days buttons for purchase. She also reported on a small neighborhood park at Graves Creek and San Fernando Road, and that Paul Porter who lives near this park has trimmed the trees, planted bulbs, etc. Commissioner Butz suggested that the city recognize Mr. Porter for his efforts to maintain the park. Student Representative Buck -Moyer announced that school was back in session and reported on the activities of several high school sports teams. She stated she would like to see another student representative on the Commission. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — July 27, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the July 27, 2006 meeting. [Community Services] MOTION: By Commissioner Livick and seconded by Commissioner Castaneda to approve Item #A-1. Motion passed 6:0 by a voice vote. B. MANAGEMENT REPORTS: 1. Stadium Park Planning Update ■ Fiscal Impact: None. ■ Recommendation: Commission review the planning process to date, and provide direction to staff. [Community Services] PRC Draft Minutes 09/21/06 Page 2 of 5 Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. There was Commission discussion regarding the Stadium Park Survey and the following issues were raised: 1. The committee felt it was important to have wide distribution of the survey. 2. The committee was commended for their work and it was suggested the Commission accept the work as submitted and get the survey out as soon as possible. 3. Respondents should be allowed to fill out the survey regardless of whether they have been to the park. 4. It is important to have the survey as even handed and representative of all options as is possible. 5. Should the section entitled "Improvements" be changed to "Amenities"? 6. The paved road is a sensitive issue; there should be an option to maintain the current unpaved road into the park. There was some disagreement to this suggestion and it was stated that the scoring system should handle this option. 7. It was suggested that colored paper be used to determine the origin of the surveys. PUBLIC COMMENT Eric Greening expressed concern that the emails received regarding the survey were not available to the public nor were the authors of those communications present tonight. He stated recipients of the survey should be encouraged to view the park before they fill it out. Chairperson Mathews closed the Public Comment period. MOTION: By Commissioner Jack and seconded by Commissioner Castaneda to accept the Committee's work on the Stadium Park survey as is and proceed with the widest distribution possible utilizing the mailing, newspaper inserts and any other means available, and where practical have special colors for the surveys to identify the origin of the survey. Motion passed 6:0 by a roll -call vote. 2. Review of Resource Conservation District (RCD) Atascadero Creek Trail Enhancement Project Amenities ■ Fiscal Impact: None. ■ Recommendation: Commission review proposed trail amenities, and provide direction to staff. [Community Services] PRC Draft Minutes 09/21/06 Page 3 of 5 Community Services Director Brady Cherry gave the staff report and answered questions of the Committee. Holly Sletteland, Resource Conservation District, answered questions of the Commission. PUBLIC COMMENT Eric Greening stated it is important that restrooms near the trail be available to the public during the daylight hours. He would encourage those with special knowledge relevant to the trail to partner in creating the signage. Ellen Perryess, Resource Conservation District, spoke about the signage for the trail and stated they are working with the Salinan tribe, the Historical Society, ALPS, and any others who wish to participate. Ms. Perryess answered questions of the Commission. Chairperson Mathews closed the Public Comment period. MOTION: By Commissioner Jack and seconded by Vice Chairperson Sechrist for staff to continue working with RCD to complete the Atascadero River Parkways Trail Amenities Project utilizing the proposed materials and colors. Motion passed 6:0 by a roll call vote. 3. Relocation of "Peace Pole" located at Historic Citv Administration Building ■ Fiscal Impact: Staff time and labor. ■ Recommendation: Commission recommend that Peace Pole remain in its place. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. PUBLIC COMMENT Eric Greening stated he had raised this question with the City Council and since then the area surrounding the Peace Pole looks better. He commented that he would be content to leave it where it is as there is another near the Pavilion where you can circulate around it. Chairperson Mathews closed the Public Comment period. MOTION: By Commissioner Butz and seconded by Commissioner Jack that the Commission go along with the recommendation of PRC Draft Minutes 09/21/06 Page 4 of 5 staff and leave the peace pole in its original and current location. Motion passed 6:0 by a roll -call vote. C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - Special Meeting October 3rd, 2006, 7:00 a.m. Pavilion Lakeside Room. 2. Traffic Way Naming Contest -Verbal Report, Jack/Ausman: Commissioner Jack reported that two advertisements have been run in the Atascadero News with a total of 6 responses to date. He would like to go to one or more of the schools and ask for input. 3. Report on 9/14/06 meeting with Mayor & Mayor Pro -Tem and Commission Chair: Commissioner Jack distributed a copy of the meeting Minutes and summarized the content of the meeting. D. STAFF COMMENTS/ ANNOUNCEMENTS: Community Development Director Brady Cherry reported on the following items: 1. Recreation Center Groundbreaking 10/10/06 @ 5:00pm. 2. Fall Atascadero Magazine/Guide - Comments 3. Atascadero Creek Clean Up Day - Sat. 9/30/06. 4. Lake Park Design Guidelines approved by Council 5. Colony Days - 10/20/06 — 10/22/06 6. Senior Health Faire — 10/28/06 7. Joint Commission/Council meeting 9/26/06. 8. Zoo Boo — Two days, 10/27/06 & 10/28/06. Education position filled. 9. Zoo Utility Master Plan bid awarded. E. ADJOURNMENT: Chairperson Mathews adjourned the meeting at 9:00 p.m. to the next Parks and Recreation Commission meeting on September 26, 2006. MINUTES PREPARED BY: Grace Pucci, Recording Secretary PRC Draft Minutes 09/21/06 Page 5 of 5 ITEM NUMBER: C - 1 DATE: 10/19/2006 Atascadero Parks & Recreation Commission Staff Report — Community Services Department Veteran's War Memorial Project For Sunken Gardens RECOMMENDATION: Commission review the War Memorial Alternatives, and provide recommendation on the memorial location to City Council. DISCUSSION: Background: On September 26, 2006, the City Council and the Parks and Recreation Commission heard a presentation by a group of Atascadero Veterans to construct an "all wars" memorial in the Sunken Gardens. The memorial is an excellent idea to honor local veterans from the Atascadero Unified School District area, who lost their lives in service of our country. The memorial, designed by Mark Greenaway, would include a beautiful bronze statute with a backdrop of a memorial wall approximately 8'ft. tall and 50'ft. in length. There is little doubt that the Sunken Gardens is the best location for such a memorial to be placed. Chaired by Col. Bill Hatch, the project team is an all volunteer effort, and no public funds are being used to construct the memorial. A volunteer engineer, Tim Roberts and local developer Andy Charnley, have volunteered to design some alternatives for the location and placement of the memorial in the Sunken Gardens. Some considerations to be taken into account when deciding on the placement of the memorial are: • Current uses in the Sunken Gardens, such as Farmer's Market, Colony Days events, "Movies in the Park", Fairs, and Flea Markets, "Springtime in the Colony", art shows, Wine Festival Dinner, Church events, Cruise Night events, concerts, such as the Masters Chorale, Scout Bike Rodeo, Craft Fairs, Winter Wonderland and other community uses of the space, including passive recreation. • Planned future uses of Sunken Gardens, such as the use of Palma Avenue as a "convertible street" which will be re -done with pavers and can be blocked off with bollards for staging, using the grassy area between the fountain and the street for public seating (as is done now for "Movies in the Park"). • The City of Atascadero's agreement with North County Christian School, that allows the school to use the Sunken Gardens for physical education classes. • Consideration of the E.G. Lewis' historic "Atascadero Mall" concept and the view shed from EI Camino Real to the historic City Administration Building (A monument in this corridor will likely require an en environmental review process). • Input from Main Street and other stakeholders Due to the short timeframe of this Commission meeting from the September Joint Meeting with the City Council, the design alternatives were not yet available from Mr. Roberts for this agenda packet. The design alternatives will be presented and discussed at the meeting. FISCAL IMPACT: Unknown at this time. May involve memorial maintenance, redesign and relocation of irrigation. ATTACHMENT: 1. Sunken Gardens Plan ITEM NUMBER: C - 2 DATE: 10/19/2006 Atascadero Park & Recreation Commission Staff Report — Community Services Department Expansion and Improvement of the George C. Beatie Skate Park RECOMMENDATION: Commission review proposed Skate Park Improvements. DISCUSSION: Background: The City of Atascadero's George C. Beatie Skate Park has been open since February 28, 2006. Together with Mobley's Board Shop, our operating partners, we have discovered what works and what doesn't work with regard to the ramps, layout, design and other features of the Skate Park. There is a clear need to have more time available to freestyle bike riders who like to use the park. In an effort to improve the park for skaters and bicyclists, Mobley's has come forward with some recommendations to improve the park. The proposal is attached to this report. There will be a presentation on the proposed changes to expand and improve the skate park. Staff concurs with the suggested changes and supports them. We believe that the improvements will make the park more attractive to the kids and serve a broader population of skaters and bicycle riders. FISCAL IMPACT: Installation of a chain link fence along Atascadero Creek at rear of property. All other ramps and improvements will be donated by Mobley's Board Shop. ATTACHMENT: 1. Mobley's Proposal