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HomeMy WebLinkAboutPRC_2006-09-21_AgendaPacketCITY OF A TASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, September 21, 2006 7:00 P.M. Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Rick Mathews Jay Sechrist Barbie Butz Sandy Jack Carmelita Castaneda William Ausman Robert Livick, Jr. Paige Buck -Moyer COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) 1. Youth Commissioner Solkshinitz has resigned to attend St. John's University in N.Y. A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — July 27, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the July 27, 2006 meeting. [Community Services] B. MANAGEMENT REPORTS: 1. Stadium Park Planning Update ■ Fiscal Impact: None. ■ Recommendation: Commission review the planning process to date, and provide direction to staff. [Community Services] 2. Review of Resource Conservation District (RCD) Atascadero Creek Trail Enhancement Project Amenities ■ Fiscal Impact: None. ■ Recommendation: Commission review proposed trail amenities, and provide direction to staff. [Community Services] 3. Relocation of "Peace Pole" located at Historic Citv Administration Building ■ Fiscal Impact: Staff time and labor. ■ Recommendation: Commission recommend that Peace Pole remain in its place. [Community Services] 2 C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force - Special Meeting October 3rd, 2006, 7:00 a.m. Pavilion Lakeside Room. 2. Traffic Way Naming Contest - Verbal Report, Jack/Ausman 3. Report on 9/14/06 meeting with Mayor & Mayor Pro -Tem and Commission Chair — Cancelled. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Recreation Center Groundbreaking 10/10/06 @ 5:00pm. 2. Fall Atascadero Magazine/Guide - Comments 3. Atascadero Creek Clean Up Day - Sat. 9/30/06. 4. Lake Park Design Guidelines approved by Council 5. Colony Days - 10/20/06 — 10/22/06 6. Senior Health Faire — 10/28/06 7. Joint Commission/Council meeting 9/26/06. 8. Zoo Boo — Two days, 10/27/06 & 10/28/06. Education position filled. 9. Zoo Utility Master Plan bid awarded. E. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A JOINT MEETING WITH CITY COUNCIL HELD ON SEPTEMBER 26, 2006 AT 5:30 P.M., IN THE CITY HALL COUNCIL CHAMBERS. I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the September 21, 2006 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, September 15, 2006 at Atascadero City Hall Annex, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 15th day of September, 2006 at Atascadero, California. Jenny Balson, Office Assistant City of Atascadero 3 City ofAtascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.or. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline. Cl ITEM NUMBER: A-1 DATE: 09/21/2006 CITY OF ATASCADERO PARKS AND RECREATION COMMISSION DRAFT MINUTES Thursday, July 27, 2006 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Mathews called the meeting to order at 7:04 p.m. and Commissioner Castaneda led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Ausman, Castaneda, Jack, Livick, Sechrist and Chairperson Mathews Student Representative Buck -Moyer Absent: Commissioner Butz and Student Representative Solkshinitz Staff Present: Community Services Director Brady Cherry, Deputy Public Works Director Geoff English, Associate Planner Kelly Gleason and Recording Secretary Grace Pucci. COMMUNITY FORUM: None PRC Draft Minutes 07/27/06 Page 1 of 8 ITEM NUMBER: A-1 DATE: 09/21/2006 APPROVAL OF AGENDA: MOTION: By Vice Chairperson Sechrist and seconded by Commissioner Jack to approve the agenda. Motion passed 6:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Commissioner Jack requested a short interim staff report on Stadium Park be added to a future agenda. He also asked if staff has had contact with Jonalee Istenes regarding the Atascadero Creek Cleanup Project. Deputy Public Works Director Geoff English stated he has spoken with Mrs. Istenes; she has joined the Creek Cleanup Committee and agreed to be the team lead person for the section of creek she is concerned about. Community Services Director Brady Cherry explained that he will be presenting a full report on Stadium Park to the City Council at their next meeting and suggested his report be agendized for the Commission's next regular meeting. Vice Chairperson Sechrist suggested that all projects that require development of public land be required to automatically go before the Parks and Recreation Commission, which would be included as part of the process at an early stage. He requested that this item be agendized for a future meeting to discuss this concept and agree on policies/parameters to recommend to the City Council. There was Commission consensus to place this item on a future Parks and Recreation Commission agenda. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — May 18, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the May 18, 2006, meeting. [Community Services] Commissioner Jack asked for clarification on the trail cited in Item C-1, second paragraph, first sentence of the May 18th Minutes. The Recording Secretary will listen to the tape and make any correction as necessary. MOTION: By Commissioner Livick and seconded by Commissioner Jack to approve Item #A-1. PRC Draft Minutes 07/27/06 Page 2 of 8 ITEM NUMBER: A-1 DATE: 09/21/2006 Motion passed 6:0 by a voice vote. B. PRESENTATIONS: 1. Boy Scout, Nathan Whitacre, will make a presentation on an Eagle Scout Proiect. Deputy Public Works Director Geoff English introduced Nathan Whitacre and distributed a handout containing the project details. (Exhibit A) Nathan Whitacre gave a presentation of his project at Atascadero Lake Park and answered questions of the Commission. C. PUBLIC HEARINGS: 1. Atascadero Creek Trail PPN 2005-0187 (Urmer Salinas — Las Tables RCD)Corridor Enhancement Prosect ■ Fiscal Impact: None ■ Recommendation: Parks and Recreation Commission adopt Draft Resolution PRC 082006 certifying Proposed Mitigated Negative Declaration 2006-0024 prepared for the Atascadero Creek Trail project (PPN 2005-0187). [Community Development] Associate Planner Kelly Gleason gave the staff report and answered questions of the Commission. A packet of information regarding the Atascadero Trails and Creek Restoration Project was distributed to the Commission (Exhibit B). Ellen Perryess, Resource Conservation District biologist, answered questions of the Commission. D.J. Funk, Resource Conservation District, answered questions of the Commission. Commissioner Butz joined the meeting at 7:45 p.m. PUBLIC COMMENT John Shadak stated the trail will run along his property and suggested an alternate location for the trail that would avoid his property and eliminate any damage to the trail from the stream. Kathy Eustace, representative to SLO County Advisory Committee for Trails, reported that they endorse the project, and that Amigos de Anza is excited to participate and PRC Draft Minutes 07/27/06 Page 3 of 8 ITEM NUMBER: A-1 DATE: 09/21/2006 would be willing to assist in patrolling the trail. She spoke in favor of having the trail run through downtown area. Kathy Redan, Atascadero Horsemen, spoke in support of the trail and stated that many in the community would be willing to participate in its maintenance. Ann Crane, Atascadero Horsemen, stated a trail in this community would be a big benefit and be helpful to the downtown. John Shadak expressed concern about law enforcement and safety for the homeowners along the trail. Mr. Shadak spoke in support of dedicated law enforcement along the trail. Chairperson Mathews closed the Public Comment period. D.J. Funk addressed issues raised during the Public Comment period. Ellen Perryess spoke about safety concerns for the trail. MOTION: By Commissioner Ausman and seconded by Vice Chairperson Sechrist to adopt Draft Resolution PRC 082006 certifying Proposed Mitigated Negative Declaration 2006-0024 prepared for the Atascadero Creek Trail project (PPN 2005- 0187) with an addendum to ask the Atascadero Police Department to look at the trail plan and develop a policing patrol plan for the trail and, paragraph 5, Item No. 2 of the Draft Resolution to read as follows: 2. The Proposed Mitigated Negative Declaration was presented to the Planning i`^.,,missi^„ Parks and Recreation Commission, and the information contained therein was considered by the Planning r^.v micci^„ Parks and Recreation Commission, prior to recommending action on the project for which it was prepared. Motion passed 7:0 by a roll -call vote. Chairperson Mathews recessed the hearing at 8:24 p.m. Chairperson Mathews called the meeting back to order at 8:39 p.m. D. MANAGEMENT REPORTS: 1. Atascadero Avenue Triangle Park - San Andres / Atascadero Avenue (CUP 2006-0180)(Gearhart) PRC Draft Minutes 07/27/06 Page 4 of 8 ITEM NUMBER: A-1 DATE: 09/21/2006 ■ Fiscal Impact: None ■ Recommendation: Parks and Recreation Commission adopt Draft Resolution PRC 072006 recommending that the City Council accept Exhibit A (Conceptual park plan associated with Conditional Use Permit 2006-0180). [Community Development] Associate Planner Kelly Gleason gave the staff report and answered questions of the Commission. Jamie Kirk, applicant's representative, explained that the homeowners association will be responsible for maintenance of the park, and answered questions of the Commission. Casey Patterson, landscape architect, answered questions of the Commission. PUBLIC COMMENT — None There was in-depth Commission discussion regarding the recommendation to the City Council. Issues of concern included: 1. This area is designated as a park in the General Plan making the perpetual offer of dedication important to insure no development of the site takes place. 2. Drainage area would have to remain as drainage if the park is dedicated to the city — would like to see an option placing the drainage elsewhere and making the park a full half acre. 3. This is a busy corner, which precludes this from ever becoming an active play park. 4. The lack of parking creates difficulties for an active public park. 5. There will be a lot of pedestrian activity in the area which will encourage public use of the private park. How would the homeowner's association feel about the public using the park, would it be fenced? 6. The applicant's representative expressed concern with putting public improvements into a private park. 7. How does this qualify as a park? The plan as submitted is more of a large landscaped area, and not really a park; there are no walkways and no place to go. 8. If this is redeveloped as a park by the city in the future, what would happen to the detention basin? MOTION: By Commissioner Ausman and seconded by Commissioner Butz for staff to bring back the previous staff recommendation as an active use park and look at what the actual costs are to maintain it. PRC Draft Minutes 07/27/06 Page 5 of 8 ITEM NUMBER: A-1 DATE: 09/21/2006 Motion failed 1:6 by a roll -call vote. (Butz, Jack, Castaneda, Livick, Sechrist, Mathews opposed) MOTION: By Commissioner Ausman and seconded by Commissioner Jack to recommend to the City Council to accept an active use, low maintenance cost designed park, that it be a minimum of a '/2 acre dedication, that the drainage be moved elsewhere or minimized, and that the applicant fund the maintenance for the first five years Motion failed 3:4 by a roll -call vote. (Butz, Jack, Castaneda, Mathews opposed) There was Parks and Recreation Commission consensus to recommend the following options to the City Council: Option A Recommend that the City Council accept the property as an active park, that the developer would fund the construction of the park, and that the developer would fund the maintenance of the park for five years. Or Option B Recommend that the City Council accept the current design with the following recommendations: ■ Park will be a full half acre. ■ Eliminate or minimize drainage impacts on the park property. ■ Homeowners association will be responsible for maintenance of the drainage facilities even after the city accepts the park. ■ Acceptance of most current design with the perpetual offer of dedication. ■ That the applicant provides funds equal to what it would cost to actually develop the park to an active park until the city exercises the offer of dedication. ■ No general Plan amendment to rescind the offer of dedication. 2. Possible Cancellation of Auaust 2006 Parks & Recreation Commission Meeting ■ Fiscal Impact: None ■ Recommendation: Commission consider canceling the regular August Parks & Recreation Commission Meetings. [Community Services] Community Services Director Brady Cherry gave the report. PRC Draft Minutes 07/27/06 Page 6 of 8 ITEM NUMBER: A-1 DATE: 09/21/2006 PUBLIC COMMENT — None MOTION: By Commissioner Ausman and seconded by Commissioner Butz to go dark for August. Motion passed 7:0 by a voice vote. E. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - Next meeting August 1, 2006, 7:00 a.m. Pavilion Lakeside Room. 2. Traffic Way Naming Contest - Jack/Ausman: A handout was distributed with recommendations. (Exhibit C) 3. Report on meeting with Mayor & Mayor Pro -Tem and Commission Chair & Vice Chair - Chairman Mathews: Discussed items Commission previously forwarded to the City Council by the Commission. These meetings will be held quarterly. F. STAFF COMMENTS/ ANNOUNCEMENTS: Community Services Director Brady Cherry gave the following reports: 1. Recreation Center - Bid Update. 2. Paloma Park Purchase. 3. Ice Cream Zoofari - Comments 4. Lake Park Design Guidelines Delayed until August 5. Atascadero Magazine/ Recreation Guide - Late August 6. Recreation Center - "Buy -A -Brick" Campaign 7. "Movies in The Park" - 7/29/06 8. Zoo Maintenance Position Filled, Education Position Open. 9. Mayor's Fundraising Dinner at the Lake Pavilion - 9/22/06 G. ADJOURNMENT: Chairperson Mathews adjourned the meeting at 10:52 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on September 20, 2006. MINUTES PREPARED BY: PRC Draft Minutes 07/27/06 Page 7 of 8 ITEM NUMBER: A-1 DATE: 09/21/2006 Grace Pucci, Recording Secretary The following exhibits are available for review in the Community Services Department: Exhibit A — Item #B-1, Project Detail handout Exhibit B — Atascadero Trails and Creek Restoration Project handout. Exhibit C — Traffic Way Naming Contest handout PRC Draft Minutes 07/27/06 Page 8 of 8 ITEM NUMBER: B - 1 DATE: 09/21/06 Parks and Recreation Commission Staff Report — Community Services Department Stadium Park Planning Update RECOMMENDATION: Commission review the planning process to date, and provide direction as may be appropriate to staff. DISCUSSION: Background: At the October 11, 2005 City Council meeting, the Council authorized a public process be conducted by the Parks and Recreation Commission to seek public input on the issues, opportunities and future uses for Stadium Park at Pine Mountain. Since January 2006, the Parks and Recreation Commission has conducted several public workshops to develop policies and plans for the future uses of Stadium Park. January, 2006 Process begins. The Commission determined the scope and approximate timeline of the public planning process. Issues of concern were identified. The Commission reviewed historical and current information. March, 2006 Initial public Meeting held: Information developed since the acquisition of the property was shared including: o Historical use patterns 0 1996 use guidelines Li 2000 use guidelines Li Current issues in Stadium Park management April, 2006 Planning group refined the mission statement, goals and objectives for Stadium Park. (Please see attached) May, 2006 Public Input gathering conducted regarding: Li The issues that should be reviewed, o Concerns with the park, o Potential uses for the park, Li Potential improvements to the park o Opportunities/Threats o Potential users o Gathered input on improvements that are desired by the public June, 2006 Parks and Recreation Commission and planning group held a "Discover Stadium Park" Open House at the site on June 15th. There were hiking tours, information booths, a barbershop quartet and other activities. Over 150 people attended. July, 2006 Commission reviewed the community input to date, and formed three working committees to accelerate the planning process. August, 2006 Report Committee status to the City Council. Group completes an updated community survey. October/November, 2006 Committee distributes survey. Commission transmits "Issues and Options Report" to City Council. City Council identifies the priority issues and directs the Commission to evaluate the priorities and develop alternatives for an implementation plan. December, 2006 Parks and Recreation Commission develops alternatives for Council. Council directs drafting of a master plan. January 2007 Public Hearing will be held on the draft plan. Modifications are made to the draft plan. March, 2007 Council adopts final plan and implementation steps to be included in the budget process. FISCAL IMPACT: To be determined in the Stadium Park "Issues and Options" Report. ATTACHMMENT: "A" — Mission Statement and Updated Goals Parks & Recreation Commission Notes Stadium Park Planning Workshop March 9, 2006 Welcome: (30 people in attendance) Chairman Mathews led a review of the Mission Statement for Stadium Park. It was revised as follows: "The Mission for Stadium Park is to revive and promote the site's historic use for cultural, educational and recreational experiences while preserving its unique natural habitat." The group reviewed goals and objectives for the Park. The goals are: - Encourage broad use by the community and visitors. - Preserve and protect the natural habitat - Minimize impact on the surrounding neighborhood. - Ensure public safety. - Operate the park in a fiscally sound manner. - Development should be consistent with the General Plan. - (Pending) Designate Stadium Park as a State Historic Ladmark. Some new objectives were identified or revised: - Develop a trail plan. - Encourage events and activities consistent with the early historical uses of Stadium Park. - Manage the variety of public uses to minimize the impacts on the natural environment. - Encourage the removal of non-native species. Restore and manage the native plant community. - "Capital improvements shall not impact the General Fund", was removed as an objective. - Develop a feasibility study or business plan for the on-going operation of Stadium Park. ITEM NUMBER: B - 2 DATE: 09/21/2006 Atascadero City Council Staff Report — Community Services Department Review of Resource Conservation District (RCD) Atascadero Creek Trail Enhancement Amenities RECOMMENDATION: Commission review the proposed trail amenities and locations and provide direction as may be appropriate. DISCUSSION: Background: The Resource Conservation District (RCD) has developed specifications for the amenities being proposed for the Atascadero Creek Trail with city staff input. The Commission may review the attached document and provide input and comment on the proposed amenities and locations for those improvements. FISCAL IMPACT: None at this time. Repair and replacement of the amenities will be required over time as the amenities age and wear out or are damaged. These costs will be addressed in future budget requests. ATTACHMENTS: RCD Amenities Document ITEM NUMBER: B - 3 DATE: 09/14/2006 Atascadero City Council Staff Report — Community Services Department Relocation of the "Peace Pole" Located in Front of the Historic City Administration Building RECOMMENDATION: Commission recommend that the peace pole remain in its original and current location. DISCUSSION: Background: Several years ago, Atascadero resident Janice Kim, donated two international "peace poles" to the City of Atascadero. The poles were accepted by the City and located in front of the Lake Pavilion and the Historic City Administration Building. The poles have been enjoyed by the community for many years. Since the earthquake of 2003, the Historic City Administration Building has been condemned. Subsequently, a wrought iron fence was installed around the building and signage was erected describing the status of the historic building. Many visitors still go to the area near the entrance of the building to view the building and read the signs. The memorial monument located at the front of the building and the peace pole draw a lot of attention. The peace pole is still easily viewed and enjoyed by the public. However, some have suggested it be moved elsewhere, perhaps even in front of the new interim City Hall off Capistrano. The Parks and Recreation Commission is being asked to consider whether the peace pole should be moved. If so, where should it be relocated? The staff is recommending that the peace pole remain at its present location, believing that there is no reason to move it. The Commission may review the attached photographs and provide a recommendation regarding the potential relocation of the peace pole. FISCAL IMPACT: Staff time and labor if the pole is to be relocated. ATTACHMENT: A- Peace Pole photographs