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HomeMy WebLinkAboutPRC_2006-04-20_AgendaPacketCITY OF A TASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, April 20, 2006 7:00 P.M. Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Student Representative Rick Mathews Jay Sechrist Barbie Butz Sandy Jack Carmelita Castaneda William Ausman Robert Livick, Jr. Paige Buck -Moyer Christopher Solkshinitz COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — March 16, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the March 16, 2006, meeting. [Community Services] B. PRESENTATIONS: 1. Slide Show Presentation by Joe Ramirez, a Local Professional Photographer, on the Ultra Marathon that took place in March 2006, in Copper Canyon, Mexico. C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force- Next meeting May 2, 2006, 7:00 a.m. Pavilion Lakeside Room. 2. Traffic Way Naming Contest- Jack/Ausman 3. City/Schools Facilities Meeting Update- Jack 2 D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Special Joint Council -Commissions Meeting Council Correspondence. 2. Children's Day in the Park, May 20, 2006 3. New Zoo Exhibit, "Metamorphosis" - Now Open 4. George Beatie Skate Park Update 5. City Magazine/ Guide 6. Recreation Center "Buy—A-Brick Campaign" Campaign 7. Next Stadium Park Planning Meeting 8. Pavilion Maintenance/ Recruitment E. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A REGULAR SESSION SCHEDULED FOR MAY 18, 2006, AT 7:00 P.M., IN THE ATASCADERO CITY HALL. I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the April 20, 2006 Regular Session of the Atascadero Parks and Recreation Commission was posted on Thursday, April 13, 2006 at Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 13th day of April, 2006 at Atascadero, California. Jenny Balson, Office Assistant City of Atascadero City ofAtascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall prior to the deadline. Cl CITY OF A TASCADERO PARKS AND RECREATION COMMISSION DRAFT MINUTES Thursday, March 16, 2006 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Mathews called the meeting to order at 7:08 p.m. and Commissioner Ausman led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Ausman, Butz, Jack, Livick and Chairperson Mathews Student Representatives Buck -Moyer and Solkshinitz Absent: Commissioners Castaneda and Sechrist Staff Present: Community Services Director Brady Cherry, Deputy Public Works Director Geoff English and Recording Secretary Grace Pucci. COMMUNITY FORUM: Eric Greening commented that the Stadium Park process was going well and asked what was happening to the land acquired at the old Estrada Adobe campsite. Chairperson Mathews closed the Community Forum period. PRC Draft Minutes 03/16/06 Page 1 of 7 APPROVAL OF AGENDA: MOTION: By Commissioner Jack and seconded by Commissioner Ausman to approve the agenda. Motion passed 5:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Commissioner Jack reported on the creek reservation and preservation plan as discussed at the last City Council meeting. He stated it is important for Commission members to attend Council meetings when possible. Chairperson Mathews commented that at the Commissioner Workshop at Hearst Castle there was a discussion regarding assigning Parks and Recreation Commission attendance on a rotating basis at City Council meetings. Commissioner Ausman suggested an official report be made to the City Council regarding Parks and Recreation Commission business. Commissioner Butz announced that the non -profits met under the direction of the Chamber of Commerce and the summer barbecues will begin June 13tH Student Representative Solkshinitz spoke about the High School running team and how important it is to have trails, and that those going in along the creek will be good for the team. He also encouraged attendance at the High School baseball games that take place on certain weekday afternoons. Student Representative Buck -Moyer reported that the long distance runners are always looking for more trails. She congratulated the journalist and artist from the Mock Trial team who will be going to state and announced that the track team is undefeated. Commissioner Ausman complimented city staff on their work with the basketball league and spoke about the success of the league. Commissioner Butz commented that the current Parks and Recreation Magazine deals with health issues and she would like to see the Commission promote recreation as one of the answers to obesity. Commissioner Jack reported that the skate park dedication went well and was well attended. He expressed some concern with the noise level at the park. Chairperson Mathews commended staff and stated it was an outstanding kickoff to the skate park and a good start for the Youth Center. He also reported on the Commissioner Workshop last month. PRC Draft Minutes 03/16/06 Page 2 of 7 Commissioner Jack reported that the Stadium Park workshops have gone very well; good publicity has led to good attendance. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — February 23, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the February 23, 2006, meeting. [Community Services] MOTION: By Commissioner Jack and seconded by Commissioner Livick to approve Item #A-1. Motion passed 5:0 by a voice vote. B. PUBLIC HEARINGS: 1. Atascadero Lake Park Architectural Desian Guidelines ■ Fiscal Impact: None. ■ Recommendation: Commission: 1. Review and comment on the proposed Atascadero Lake Park Architectural Guidelines; and, 2. Recommend preferred design guidelines to the City Council. [Community Services] Community Services Director Brady Cherry gave a brief staff report and introduced the project architect, David Main. David Main, project architect, gave a presentation on the first draft of the Atascadero Lake Design Guidelines. (Exhibit A) Mr. Main answered questions of the Commission. Commissioner Jack suggested striking the last sentence of paragraph one, page 6; he does not like loopholes and would like to eliminate this one. On page 12 he suggested including a painting process for tables that would render them more durable and require less maintenance. Chairperson Mathews thanked Mr. David suggested that the Master Plan for the Lake Park should be reviewed in regard to applying these guidelines. Commissioner Butz stated she would like the signage in Atascadero to be similar for specific city -owned venues. PUBLIC COMMENT PRC Draft Minutes 03/16/06 Page 3 of 7 Eric Greening indicated he likes the natural stone, which should be allowed to become a habitat of lichens and mosses. He expressed concern that the Arts and Crafts style is based on natural materials and if wooden features are replaced with non -wood this will take away from the style. He would oppose moving the bandstand closer to the lake and surrounding it with concrete. Chairperson Mathews closed the Public Comment period. MOTION: By Commissioner Jack and seconded by Commissioner Butz to accept the guidelines as submitted and refer those to the City Council for their acceptance. Motion passed 5:0 by a voice vote. C. MANAGEMENT REPORTS: 1. New Recreation Center Complex / Traffic Way Park Name ■ Fiscal Impact: None. ■ Recommendation: Commission review possible names for the facilities and recommend choice to City Council. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. Commissioner Jack suggested a contest throughout the community to involve them in the process of selecting a name. Commissioner Butz reported that Main Street has recommended the downtown area be called the Colony District, so she likes the idea of Atascadero Colony Park and Recreation Center, or Atascadero Colony Park Recreation Center. Commissioner Ausman stated that he likes the contest idea; also he suggested that the center will need a lot of equipment, so someone could pay for naming rights. Commissioner Butz commented that there have been many people involved to create this youth center and she would be disappointed if it was named after one individual. Student Representative Solkshinitz suggested a plaque recognizing those who have helped through the years. Chairperson Mathews indicated he likes the idea of corporate or individual recognition tied to a specific facility within the park. PUBLIC COMMENT PRC Draft Minutes 03/16/06 Page 4 of 7 Eric Greening stated he liked the idea of a contest with a criterion so everyone understands that it will not be named for any one person. Brook Rogers suggested it would be easier to have a public vote on three or more potential names. Chairperson Mathews closed the Public Comment period. Commissioner Livick indicated he likes the idea of a contest with a framework of guidelines to limit the number of names. Chairperson Mathews suggested having a couple of commissioners get together to organize the guidelines for a contest. Commissioner Butz would like the contest criteria to take into account the center's proximity to city hall, the downtown area and sunken gardens and thinks the name of the youth center should fit in with the feeling of the downtown area. Commissioner Ausman suggested advertising the contest and set a target date just before Colony Days to announce the name. Director Cherry suggested an ad hoc committee to pull together the contest rules; one member of that committee could call the Council and see if they are in accord with the idea. Then once the entries are collected, the item would come back on a Commission agenda sometime before Colony Days; at that time the Commission would select their preferred option and forward that on to the City Council. Commissioners Jack and Ausman will meet as the ad hoc committee. 2. Temporary Shade Structure / Atascadero Lake Park ■ Fiscal Impact: $12,000 - $15,000 sponsored by the Atascadero Rotary Club. ■ Recommendation: Informational item only. [Public Works] Deputy Public Works Director Geoff English gave the staff report. PUBLIC COMMENT Eric Greening urged the Commission to accept this on a temporary basis while the trees grow up for permanent shade. He also suggested setting the structure so it shades more in the afternoon. Chairperson Mathews closed the Public Comment period. PRC Draft Minutes 03/16/06 Page 5 of 7 3. Appointment of Commission Representative(s) to City/Schools Joint Facilities Committee ■ Fiscal Impact: None. ■ Recommendation: Chairperson Mathews appoint Commission representative(s) to the newly created City/Schools Joint Facilities Committee. [Community Services] Community Services Director Brady Cherry gave the staff report. Commissioners Jack and Ausman volunteered for the committee. PUBLIC COMMENT Eric Greening suggested one of the Youth Representatives should be included as a liaison. Student Representatives Buck -Moyer and Solkshinitz volunteered to participate. Chairperson Mathews closed the Public Comment period. 4. Joint Meeting Request ■ Fiscal Impact: None. ■ Recommendation: Commission direct staff to prepare appropriate correspondence, requesting a joint meeting with the City Council. [Community Services] Community Services Director Brady Cherry explained that this would be a discussion item for the Commission. There was Commission discussion and recommendations. Director Cherry summarized the items to discuss with the City Council as follows: ■ Clarification of both the City Council and Parks and Recreation Commission perspective of the Commission's role (What it is now, and what the role could be.) ■ How the Commission could be involved in the Council's goal setting and strategic planning. ■ Review of Stadium Park project. ■ Review of Recreation Center project. ■ Funding for maintenance of facilities. ■ Budget review and information regarding how well the Public Works and Community Services Departments have fared in the General Fund. ■ Communication with Council on projects before and after they are completed. ■ Commissioner reports to Council once a month to summarize Commission activities. PRC Draft Minutes 03/16/06 Page 6 of 7 PUBLIC COMMENT Eric Greening suggested that whatever correspondence goes to the Council should express appreciation for inclusion in project specific workshops as well as a request to be kept in the loop on specific projects such as the creek transfer agreement with the Historical Society. He also suggested adding the creek in the historic downtown district to the list of discussion items. Chairperson Mathews closed the Public Comment period. D. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force- Next meeting April 4, 2006, 7:00 a.m. Pavilion Lakeside Room. E. STAFF COMMENTS/ ANNOUNCEMENTS: Community Services Director Brady Cherry reported on the following: 1. County -wide Commissioner's Workshop — Commissioner comments 2. George Beatie Skate Park Update 3. City Magazine/ Guide 4. Next Stadium Park Planning Meeting - 4/13/06 @ 6:30 p.m., City Hall 5. T -Ball Opening Day, April 1St, 10:00 a.m. at Paloma Park 6. Creek Project before City Council on May 11th as a management report and update. F. ADJOURNMENT: Commissioner Mathews adjourned the meeting at 9:40 p.m. to the next regularly scheduled Parks and Recreation Commission meeting on April 20, 2006. MEETING RECORDED AND MINUTES PREPARED BY: Grace L. Pucci, Recording Secretary The following Exhibit is available for review in the Community Services Department: Exhibit A — Atascadero Lake Park Draft Guidelines PRC Draft Minutes 03/16/06 Page 7 of 7