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HomeMy WebLinkAboutPRC_2006-03-16_AgendaPacketCITY OF A TASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, March 16, 2006 7:00 P.M. Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Student Representative Rick Mathews Jay Sechrist Barbie Butz Sandy Jack Carmelita Castaneda William Ausman Robert Livick, Jr. Paige Buck -Moyer Christopher Solkshinitz COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — February 23, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the February 23, 2006, meeting. [Community Services] B. PUBLIC HEARINGS: 1. Atascadero Lake Park Architectural Desian Guidelines ■ Fiscal Impact: None. ■ Recommendation: Commission: 1. Review and comment on the proposed Atascadero Lake Park Architectural Guidelines; and, 2. Recommend preferred design guidelines to the City Council. [Community Services] C. MANAGEMENT REPORTS: 1. New Recreation Center Complex / Traffic Way Park Name ■ Fiscal Impact: None. ■ Recommendation: Commission review possible names for the facilities and recommend choice to City Council. [Community Services] 2 2. Temporary Shade Structure / Atascadero Lake Park ■ Fiscal Impact: $12,000 - $15,000 sponsored by the Atascadero Rotary Club. ■ Recommendation: Informational item only. [Public Works] 3. Appointment of Commission Representative(s) to City/Schools Joint Facilities Committee ■ Fiscal Impact: None. ■ Recommendation: Chairperson Mathews appoint Commission representative(s) to the newly created City/Schools Joint Facilities Committee. [Community Services] 4. Joint Meeting Request ■ Fiscal Impact: None. • Recommendation: Commission direct staff to prepare appropriate correspondence, requesting a joint meeting with the City Council. [Community Services] D. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force- Next meeting April 4, 2006, 7:00 a.m. Pavilion Lakeside Room. E. STAFF COMMENTS/ ANNOUNCEMENTS: 1. County -wide Commissioner's Workshop — Commissioner comments 2. George Beatie Skate Park Update - 3. City Magazine/ Guide 4. Next Stadium Park Planning Meeting - 4/6/06 @ 6:30pm, City Hall 5. T -Ball Opening Day, April 1 st, 10:00am at Paloma Park F. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A REGULAR SESSION SCHEDULED FOR APRIL 20, 2006, AT 7:00 P.M., IN THE ATASCADERO CITY HALL. I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the March 16, 2006 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, March 10, 2006 at Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 10th day of March, 2006 at Atascadero, California. Jenny Balson, Office Assistant City of Atascadero 3 City ofAtascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 EI Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.or . An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline. Cl ITEM NUMBER: A - 1 DATE: 03/16/06 CITY OF A TASCADERO PARKS AND RECREATION COMMISSION DRAFT MINUTES Thursday, February 23, 2006 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Mathews called the meeting to order at 7:11 p.m. and Commissioner Livick led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Butz, Jack, Ausman, Livick, Sechrist and Chairperson Mathews Student Representative Buck -Moyer Absent: Student Representative Solkshinitz Staff Present: Community Services Director Brady Cherry, Deputy Public Works Director Geoff English and Recording Secretary Grace Pucci. Commissioner Castaneda joined the meeting at 7:16 p.m. COMMUNITY FORUM: Eric Greening thanked the Commission and all who helped with the first Stadium Park planning meeting, He felt the background information was helpful, and he was hopeful the plans would meet the cultural needs of the community while maintaining the park's rustic ambience. PRC Draft Minutes 02/23/06 Page 1 of 8 Chairperson Mathews closed the Community Forum period. APPROVAL OF AGENDA: MOTION: By Vice Chairperson Sechrist and seconded by Commissioner Ausman to approve the agenda. Motion passed 6:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Chairperson Mathews announced that the San Luis Obispo County Trails Committee is looking for people from the north county to sit on the committee. Commissioner Castaneda joined the meeting. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — January 19, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the January 19, 2006 meeting. [Community Services] 2. AARP Building Grounds / Landscape Design Plan ■ Fiscal Impact: $15,000 - $20,000 in previously allocated State Grant funds. ■ Recommendation: Commission approve the design plans for the Atascadero Lake Park AARP Building grounds. [Public Works] MOTION: By Commissioner Jack and seconded by Commissioner Butz to approve Items #A-1 and 2. Motion passed 7:0 by a voice vote. B. PUBLIC HEARINGS: 1. Atascadero Lake Park Architectural Desian Guidelines ■ Fiscal Impact: None. ■ Recommendation: Commission review and comment on the Draft Atascadero Lake Park Architectural Design Guidelines. [Community Services] PRC Draft Minutes 02/23/06 Page 2 of 8 Community Services Director Brady Cherry spoke about the background and purpose of the design guidelines, and introduced consultant David Main to discuss his findings. David Main, architectural consultant, presented the draft guidelines for Atascadero Lake Park and answered questions of the Commission. The Commission was asked to choose between the Arts and Crafts or Colonial style theme for future improvements at the Lake Park. Commissioner Butz stated that the Arts and Crafts style is a more woodsy style that would blend in better at the park. Commissioner Jack indicated he tends to support the Arts and Crafts style as it would work better in the park. Commissioner Livick said the Arts and Crafts style is reminiscent of other parks in the national parks system and a good match with the Pavilion. Chairperson Mathews stated he likes both styles but tends toward the Arts and Crafts style. Vice Chairperson Sechrist stated he supports the Arts and Crafts style because it will blend well in the park. Commissioner Ausman explained that the uniqueness of Atascadero comes from its Colony history, which is the city's big draw. For this reason he would support the Colonial style. PUBLIC COMMENT Eric Greening questioned the need for one style because the diversity of styles throughout the community makes Atascadero unique; however if the city must select one style he would go with the Arts and Crafts because it blends with the Pavilion and lends itself to more park -specific structures. Fred Frank stated that a theme should be maintained for architectural design, and he favors the Colonial because the pavilion sets the theme. However he pointed out that the Arts and Crafts design will be more energy efficient due to the overhanging eaves. David Broadwater indicated no preference for style, but encouraged the Commission to check into energy efficiency when designing the buildings. Lindsey Hampton said she would favor the Arts and Crafts as the Lake Pavilion is that style and it would be better to have new buildings blend with it PRC Draft Minutes 02/23/06 Page 3 of 8 Geraldine Brasher stated that the Arts and Crafts style would be more appropriate to the area and explained that the Colony House is in the Colonial style and the curves around the windows and entry make it more difficult to maintain. Ernie Porter stated he has seen many changes at the lake and gave several examples of those he considered were not necessarily improvements. Steve Allen stated he was in favor of the Colonial style as it fits more with the history of the town. Chairperson Mathews closed the Public Comment period. Student Representative Buck -Moyer stated that the lines of Arts and Crafts structures are straight and unnatural while the curved lines of the Colonial style fit better with nature. MOTION: By Vice Chairperson Sechrist and seconded by Commissioner Jack to pick the Arts and Crafts architectural style. Motion passed 6:1 by a roll -call vote. (Ausman opposed) 2. Upper Salinas River Corridor Enhancement Project ■ Fiscal Impact: More than $800,000 in grant funding from the State of California Resources Agency (Prop. 40) for the Atascadero portion of the project. ■ Recommendation: Commission recommend approval of the proposed enhancement project. [Community Services] Community Services Director Brady Cherry discussed the background of the Resource Conservation District (RCD) project and introduced Ellen Perryess and DJ Funk of the RCD who gave a presentation and answered questions of the Commission. Monica Hunter, Planning and Conservation League Foundation and board member of the Central Coast Regional Water Quality Control Board, spoke about how this project can implement the types of improvements needed for Atascadero Creek. Commissioner Livick gave the Ad Hoc Committee report and stated their recommendation was to approve the project and forward it to the City Council for consideration. A handout was distributed showing the changes to the RCD report the Ad Hoc Committee is suggesting. (Exhibit A) Commissioner Livick answered questions of the Commission. PUBLIC COMMENT PRC Draft Minutes 02/23/06 Page 4 of 8 Ellen Beraud stated it is important that the city fulfills obligations to the community on many levels, and it should move forward with this and not be shy about maintenance costs. She trusts the judgment of RCD to come up with a good project. Joe Montoya raised several issues including the cost of maintenance and the lack of restrooms. He is in support of the restoration but does not think the trail needs to be enhanced. Steve Allen expressed concern with the safety of his property given the large numbers of people walking past his home, and thinks the trail should end near the High School. Sue Linville asked if there would be equestrian usage of this trail and thanked the Ad Hoc Committee for listening to their concerns from the last Commission meeting. She would like to see boundaries to protect the homes along the creek. Bill Obermeyer stated that trails are needed and will be a benefit bringing more people into the community to use the trails and bringing revenue to the city. Fred Mensing, President of Atascadero Horsemen, stated they support more trails for pedestrian and equestrian usage. He spoke of his involvement with the Jim Green Trail and of the issues they faced stating that most problems went away within the first few months as the trail users helped to maintain the trail. Jonna Lee Steneson stated she moved here because of the rural nature of the area and thought it would be shortsighted to not include equestrian uses in the trail system. Fred Frank stated that the City should adopt the trail in its entirety. As a creekside homeowner he stated he has had very few problems from the trail users who seem to have more respect for the land. Jim Patterson, County Supervisor, said that Atascadero is fortunate to have creeks and the river and that a trail enables the city to share with the community the value of those resources. His experience of other trail areas has shown that problems with vandalism and littering, etc. do not exist because as improvements are made to the trails these problems are reduced. Tina Salter stated she is in favor of the creek enhancement and urged the Commission to support it. Ursula Luna spoke about the landscaping project that was installed at the Colony House and stated there was never a problem of vandalism. She stated that the Stadium Park and Jim Green trails are well maintained by the users, and that the grant is an enormous opportunity for the community. David Broadwater stated he is in favor of this project as he is concerned with maintaining wildlife habitat, and improving the water quality of the creek. PRC Draft Minutes 02/23/06 Page 5 of 8 Trish Ringley expressed concern with the idea of stopping the trail short and does not think it would be fair to all those in the community who would use and respect the trail. Marty Brown stated that many old trails are lost now because of growth and she is excited about the possibility of having this trail in the community. David Grimshaw stated his support for the trail and would like the trail to be contiguous as much as possible. He suggested locating trash barrels along the trails, anchored so they cannot tip over and animals cannot get at them. Sandy Lowe asked if the pedestrian bridge is built, what part of Carmelita would be used as the walking path. Bill Vargas stated his concerns with flooding at the San Gabriel Bridge, crime, and loss of privacy for those living along the trail. David Rhine thanked the Ad Hoc Committee for trying to address the concerns expressed at the last meting. He explained why he is not in favor of the trail as he feels the intent of the bond issue was to restore the creek area, not provide walking trails. Linda Montoya stated she lives on the creek and thanked the Ad Hoc committee for working with their concerns. She thought this was a good project for the downtown area but has trouble seeing the trail going westward from San Gabriel, which she thinks should be a preservation area. Kathy Hewstes works with many trails in the area and explained that the primary goal is to maintain the rural nature of the community despite growth. She stated that many groups in Atascadero would volunteer to maintain and patrol the trail. Dorothy Jennings stated she lives in Templeton and came tonight to learn more about this project. She commended the city for undertaking the project. Ernie Porter spoke about creek erosion and a specific plant that has historically caused problems along the creek banks. He gave some history about the creek and the problems that have occurred along it. Commissioner Ausman left the hearing at 9:50 p.m. Louis Silveira asked questions about the path of the trail and does not think it has been thought though well enough from San Gabriel south. Chairperson Mathews recessed the hearing at 9:54 p.m. Chairperson Mathews called the meeting back to order at 10:02 p.m. PRC Draft Minutes 02/23/06 Page 6 of 8 Ann Crane stated she supports the trail in its entirety and indicated where there is a designated trail people will use it and keep out of private property. Chairperson Mathews closed the Public Comment period. There was Commission discussion regarding the Ad Hoc Committee's recommendation to stop the trail above San Gabriel Avenue at the dry creek crossing, and leaving the area it in its existing condition. There was concern regarding the possibility of losing the enhancement benefits by that action. MOTION: By Commissioner Jack and seconded by Commissioner Butz to accept the ad hoc committee's report and act accordingly. Chairperson Mathews stated that creek restoration is important and that protection for habitat, water quality and erosion control will benefit all including those who live along creek. He would rather see the full trail enhancement project as proposed by the RCD. Vice Chairperson Sechrist stated he was okay with losing the bridge and Carmelita, and likes the compromise but suggested amending the recommendation to have the RCD ask the agency the following: If the area is not developed with a trail will the natural improvements still be done? If the answer is no, then his suggestion would be would be to develop the trail all the way to the end as proposed keeping it as narrow as possible. MOTION: By Commissioner Jack and seconded by Commissioner Butz to accept the ad hoc committee's report and act accordingly. Motion passed 5:1 by a roll -call vote. (Mathews opposed) C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - Next meeting March 7, 2006 at 7:00 a.m., Pavilion Lakeside Room. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Father -Daughter Dance (Sold Out) - Comments 2. County -wide Commissioner's Workshop - 2/25/06 Hearst Castle 3. George Beatie Skate Park Ribbon Cutting - 2/28/06 @ 5:00 p.m. 4. Skate Park Concessionaire - Update 5. City Magazine/ Guide 6. Next Stadium Park Planning Meeting - 3/9/06 @ 6:30 p.m., City Hall E. ADJOURNMENT: PRC Draft Minutes 02/23/06 Page 7 of 8 Chairperson Mathews adjourned the meeting at 10:37 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on March 16, 2006. MEETING RECORDED AND MINUTES PREPARED BY: Grace Pucci, Recording Secretary The following exhibit is available for review in the Community Services Department: Exhibit A — Ad Hoc Committee Report, Creek Enhancement Project PRC Draft Minutes 02/23/06 Page 8 of 8 ITEM NUMBER: B - 1 DATE: 03/16/06 Atascadero Parks & Recreation Commission Staff Report — Community Services Department Atascadero Lake Park Architectural Design Guidelines RECOMMENDATIONS: Commission: 1. Review and comment on the proposed Atascadero Lake Park Architectural Guidelines; and, 2. Recommend preferred design guidelines to the City Council. DISCUSSION: Since early Colony Days, the Atascadero Lake Park has been the primary gathering place for the Community. The park includes the well-known Charles Paddock Zoo, as well as the Pavilion on the Lake. Over the years, many improvements have been made to the park. The improvements have been without a central theme or uniform design guidelines. Consequently, the park contains a variety of different building styles and park elements (benches, fixtures, trash receptacles, equipment and exterior treatments and colors). In summary, the "parkscape" is very inconsistent in terms of style. Following the presentation by the City's consultant, David C. Main, at the Parks and Recreation Commission meeting on February 23, 2006, the Commission selected the "Arts and Crafts" architectural theme for further development. The consultants have refined the guidelines and developed a set of Lake Park Design Guidelines that could be adopted by the City and used to guide future improvements at the park. There are a number of conceptual examples that will be shown at the meeting which demonstrate the details and type of guidelines that are being recommended. The primary goal is to employ guidelines that will remain consistent with the City Council adopted Lake Park Master Plan. Creating a more aesthetically pleasing park, with consistent treatment of the park elements, is desirable. ITEM NUMBER: B - 1 DATE: 03/16/06 David C. Main will present the refined guidelines and examples contained in the report to the Commission. The presentation will demonstrate how the "Arts and Crafts" theme will be translated into the existing parkscape elements architectural theme. The Commission may hear public input on the styles, and give direction to the consultant regarding the examples of the style for final development and recommendation for the City Council. FISCAL IMPACT: None. ITEM NUMBER: C - 1 DATE: 03/16/06 Atascadero Parks & Recreation Commission Staff Report — Community Services Department New Recreation Center Complex/ Traffic Way Park Name RECOMMENDATION: Commission review possible names for the facilities and recommend choice to City Council. DISCUSSION: Background: In January and February of 2005, the Traffic Way Park Master Plan Focus Group suggested renaming Traffic Way Park. The name suggested was Colony Park. The re- naming of the park was never formally considered after that time. Now that the Park master plan is complete, and the Recreation Center plans have been finished, now would be a good time to consider naming the park/facilities. It is clear that some fundamental considerations and policies must be addressed when naming public facilities. The City has a policy for the naming of its public facilities (attached) that was drafted in 1995. The Parks and Recreation Commission is a good starting point to discuss re -naming public facilities. The Commission can lead the public discussion and take community input on the naming of the facilities. FISCAL IMPACT: None. ATTACHMENTS: 1. Policy on the Naming of Public Facilities in Atascadero ITEM NUMBER: C - 2 DATE: 03/16/06 Atascadero Parks and Recreation Commission Staff Report — Public Works Department TEMPORARY SHADE STRUCTURE ATASCADERO LAKE PARK RECOMMENDATION: Informational item only. DISCUSSION: Background: The Atascadero Rotary Club has agreed purchase a shade structure for one of the picnic table groupings at Barbecue Area #1 in Atascadero Lake Park. The shade structure will be installed in a manner so that it can be removed during the winter or when not in use. Following are photographs of the temporary shade structure style: i FISCAL IMPACT: $12,000 - $15,000 provided by the Atascadero Rotary Club. ATTACHMENTS: Attachment #1: Atascadero Lake Park Photos. ITEM NUMBER: C - 3 DATE: 03/16/06 Atascadero Parks & Recreation Commission Staff Report — Community Services Department Appointment of Commission Representative(s) to City/Schools Joint Facilities Committee RECOMMENDATION: Chairperson Mathews appoint Commission representative(s) to the newly created City/Schools Joint Facilities Committee. DISCUSSION: Background: The City/Schools Committee has held discussions on joint facility usage. Many issues have been discussed regarding sharing the facilities owned by both the City and the School District. Both agencies agreed that they would benefit from discussions of the concerns and the opportunities that exist. It was decided to form a special committee comprised of representatives from both agencies to explore the issues and opportunities in greater depth. The Parks and Recreation Commission may appoint I or 2 members to serve on this new committee. Chairperson Mathews may make the appointments at the meeting, if the Commission decides to participate in these discussions. FISCAL IMPACT: None. ITEM NUMBER: C-4 DATE: 03/16/06 Atascadero Parks & Recreation Commission Staff Report - Community Services Department Joint Meeting Request RECOMMENDATION: Commission direct staff to prepare appropriate correspondence, requesting a joint meeting with the City Council. DISCUSSION: Background: At the January 19, 2006 meeting, Commissioner Jack requested that an agenda item be brought back to the Commission to discuss requesting a joint meeting with the City Council at a future date. The Commission may want to discuss the proposed content/agenda for such a meeting, as well as a potential timeframe for a meeting. FISCAL IMPACT: None.