HomeMy WebLinkAboutPRC_2006-01-19_AgendaPacketREGULAR SESSION
CITY OF A TA SCA DERO
PA RKS AND RECREA TION
COMMISSION
AGENDA
Thursday, January 19, 2006
7:00 P.M.
City Hall Council Chambers
6907 EI Camino Real
Atascadero, California
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ROLL CALL:
Chairperson:
Vice -Chairperson:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Student Representative
Student Representative
Rick Mathews
Jay Sechrist
Barbie Butz
Sandy Jack
Carmelita Castaneda
William Ausman
Robert Livick, Jr.
Paige Buck -Moyer
Christopher Solkshinitz
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Commission on any matter not on this agenda and over which the
Commission has jurisdiction. Speakers are limited to five minutes. Please state your
name and address for the record before making your presentation. The Commission
may take action to direct the staff to place a matter of business on a future agenda. A
maximum of 30 minutes will be allowed for Community Forum, unless changed by the
Commission.)
APPROVAL OF AGENDA: Roll Call
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
(On their own initiative, Commission Members may make a brief announcement or a
brief report on their own activities. Commission Members may ask a question for
clarification, make a referral to staff or take action to have staff place a matter of
business on a future agenda. The Commission may take action on items listed on the
Agenda.)
A. CONSENT CALENDAR: (All items on the consent calendar are considered to
be routine and non -controversial by City staff and will be approved by one motion
if no member of the Commission or public wishes to comment or ask questions.
If comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an
opportunity for any member of the public to address the Commission concerning
the item before action is taken.)
1. Parks and Recreation Commission Minutes — November 17, 2005
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission minutes of the November 17, 2005 meeting.
[Community Services]
2. Parks and Recreation Commission Special Meeting Minutes —
December 15, 2005
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission Special Meeting minutes of the December 15,
2005 meeting. [Community Services]
B. MANAGEMENT REPORTS:
1. Stadium Park Public Workshop
■ Fiscal Impact: None.
■ Recommendations: Commission:
1. Modify and/or approve the Stadium Park Workshop agenda; and,
2. Schedule the date for Workshop #1. [Community Services]
2. George C. Beatie Skate Park Update
■ Fiscal Impact: None.
■ Recommendation: Commission receive informational update.
[Community Services]
2
C. COMMITTEE & LIAISON REPORTS: (The following represent standing
committees. Informative status reports will be given, as may be necessary.):
1. Atascadero Youth Task Force- Next meeting February 7, 2006.
D. STAFF COMMENTS/ ANNOUNCEMENTS:
1. RCD Atascadero Creek Enhancement Project Update
2. Atascadero Recreation Guide/Magazine — New Format for Summer
3. Lake Park Design Guidelines Project — Progress Update
4. City Council Strategic Planning, 1/27/06 — 01/28/06.
5. Recreation Center — Progress Update
6. S.L.O. County Commissioner's Workshop — 2/25/06, Hearst Castle
7. Father/Daughter Dance, 02/10/06, 7:00 — 10:00 p.m.
E. ADJOURNMENT:
THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A REGULAR
SESSION SCHEDULED FOR FEBRUARY 16, 2006, AT 7:00 P.M., IN THE CITY HALL
COUNCIL CHAMBERS.
I, Jenny Balson, Office Assistant of the City of Atascadero, declare under the penalty of perjury
that the foregoing agenda for the January 19, 2006 Regular Session of the Atascadero Parks
and Recreation Commission was posted on Friday, January 13, 2006 at Atascadero City Hall,
6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the
Customer Service Center at that location.
Signed this 13th day of January, 2006 at Atascadero, California.
Jenny Balson, Office Assistant
City of Atascadero
3
City ofAtascadero
WELCOME TO THE ATASCADER0 PARKS AND RECREATION COMMISSION MEETING
The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the
Pavilion on the Lake, located at 9315 Pismo. The Parks and Recreation Commission consider matters in the order of
the printed Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on
file in the Community Services Department and are available for public inspection during City Hall Annex, 9605 El
Camino Real, Suite 6, during business hours at the Central Receptionist counter and on our website;
www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro
Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read
into the record or referred to in their statement will be noted in the minutes and available for review in the Community
Services Department.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City
meeting or other services offered by this City, please contact the Community Services Department at (805) 461-
5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff
in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
TO SPEAK ON AGENDA ITEMS
Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify
the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce
when the public comment period is open and will request anyone interested to address the Commission regarding the
matter being considered to step up to the podium. If you wish to speak for, against or comment in any way:
• You must approach the podium and be recognized by the Chairperson
• Give your name and address (not required)
• Make your statement
• All comments should be made to the Chairperson and Commission
• All comments limited to 5 minutes (unless changed by the Commission)
• No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and
no one may speak more than twice on any item.
The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments
will be heard by the Commission.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having
business with the Parks and Recreation Commission to:
• Please approach the podium and be recognized
• Give your name and address (not required)
• State the nature of your business
This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes
will be allowed for Community Forum (unless changed by the Commission).
TO HAVE ITEMS PLACED ON AGENDA
All business matters to appear on the Agenda must be in the Office of the Community Services Department
14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to
bring before the Commission, please mail or bring a written communication to the Community Services
Department in the City Hall Annex prior to the deadline.
rd
ITEM NUMBER: A - 1
DATE: 01/19/06
CITY OF A TASCADERO
PARKS AND RECREATION
COMMISSION
DRAFT MINUTES
Thursday, November 17, 2005
7:00 P.M.
REGULAR SESSION: 7:00 P.M.
Chairperson Mathews called the meeting to order at 7:10 p.m. and Commissioner Jack
led the Pledge of Allegiance.
RECREATION COMMISSION BUSINESS:
ROLL CALL:
Present: Commissioners Butz, Jack, Livick, Sechrist and Chairperson
Mathews
Student Representative Solkshinitz. Student Representative Buck -
Moyer joined the meeting at 7:48 p.m.
Absent: Commissioners Ausman and Castaneda
Staff Present: Community Services Director Brady Cherry, Deputy Public Works
Director Geoff English and Recording Secretary Grace Pucci.
COMMUNITY FORUM:
Eric Greening suggested the Parks and Recreation Commission agendize a
recommendation to the City Council that Atascadero Artists be offered the opportunity to
display their work in the City Council chamber.
Chairperson Mathews closed the Community Forum period.
PRC Draft Minutes 11/17/05
Page 1 of 4
APPROVAL OF AGENDA:
MOTION: By Commissioner Jack and seconded by Vice Chairperson
Sechrist to approve the agenda.
Motion passed 5:0 by a roll -call vote.
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
Commissioner Butz gave an update regarding a possible monument in the Sunken
Gardens for veterans and distributed a flyer regarding the Coats for Kids program.
Student Representative Solkshinitz informed the Commission of a recent study done at
the High School and expressed his concern that the figures to be presented may not be
accurate.
Commissioner Jack suggested that if a committee is to be organized to pull together the
final decor for the Council Chamber then a Commission representative should be part of
that process.
Commissioner Butz thanked Student Representative Solkshinitz for his insight into the
High School survey.
Chairperson Mathews thanked Vice Chairperson Sechrist for Chairing last month's
meeting and announced that the 2006 edition of the Woodlands and Watershed
Community Calendar has just been released.
A. CONSENT CALENDAR:
1. Parks and Recreation Commission Minutes — October 20, 2005
■ Recommendation: Commission approve the Parks and Recreation
Commission minutes of the October 20, 2005 meeting. [Community
Services]
2. 2006 Meeting Schedule — Parks and Recreation Commission
■ Recommendation: Commission approve the Atascadero Parks and
Recreation Commission meeting schedule for 2006. [Community
Services]
MOTION: By Vice Chairperson Sechrist and seconded by Commissioner
Butz to approve Items #A-1 and 2.
Motion passed 5:0 by a voice vote.
B. MANAGEMENT REPORTS:
PRC Draft Minutes 11/17/05
Page 2 of 4
1. Proposed Stadium Park Public Plannina Process and Timeline
■ Fiscal Impact: City staff time to support the meetings and
administrative follow up.
■ Recommendation: Commission review the proposed planning
process and make recommendations to staff. [Community Services]
Community Services Director Brady Cherry gave the staff report and answered
questions of the Commission.
Chairperson Mathews stated he likes the timeline and thoroughness of the process and
stated how important it is to gather accurate input from the community.
PUBLIC COMMENT
Eric Greening stated he likes the timeline and process and suggested the funds
budgeted but not used for the Sunken Gardens Master Plan be rolled over to develop a
Master Plan for Stadium Park. He also expressed concern that no decisions be made
outside of the planning process.
Chairperson Mathews closed the Public Comment period.
MOTION: By Commissioner Butz and seconded by Commissioner Jack
that the Commission accept the proposed Stadium Park Public
Planning Process and Timeline.
Motion passed 5:0 by a voice vote.
2. Public Hearing — Upper Salinas River Corridor Enhancement /
Atascadero Creek Trail Project
■ Fiscal Impact: None.
■ Staff recommendation: Staff proposes that Tuesday, December 6th,
2005, be noticed as a public hearing date for the project. [Community
Services]
Community Services Director Brady Cherry gave the staff report and answered
questions of the Commission.
D. J. Funk, Upper Salinas -Las Tablas Resource Conservation District, spoke about the
project and answered questions of the Commission.
PUBLIC COMMENT
Eric Greening spoke about the lower section of the trail, questioned the status of
Environmental review, asked about the project description and stated the necessity for
the Planning Commission and staff to see that as soon as possible.
PRC Draft Minutes 11/17/05
Page 3 of 4
Mr. Funk responded to Mr. Greening's questions.
Chairperson Mathews closed the Public Comment period.
There was Commission discussion it was decided that the Ad Hoc Committee will meet
Tuesday, November 21St, at 6:30 p.m.; location to be announced.
MOTION: By Vice Chairperson Sechrist and seconded by Commissioner
Livick for the Trails ad hoc committee to hold a neighborhood
meeting on December 6, 2005 to review the Upper Salinas
River Corridor Enhancement / Atascadero Creek Trail Project,
and hold a public hearing at a Parks & Recreation
Commission meeting in January, with the date to be
determined
Motion passed 5:0 by a voice vote.
C. COMMITTEE & LIAISON REPORTS:
1. Atascadero Youth Task Force- Next meeting December 6, 2005, 7:00
a.m. Pavilion Lakeside Room.
D. STAFF COMMENTS/ ANNOUNCEMENTS:
Community Services Director Brady Cherry reported on the following:
1. Holiday Craft Boutique & Faire - 11/19/05, Lake Pavilion
2. Sunken Gardens Dedication, Holiday Lighting Ceremony, Winter
Wonderland - 12/2/05
3. Musical Holiday Walk around the Lake - 12/3/05
4. Commission Holiday Potluck Meeting - 12/15/05
5. Senior Health Faire and Zoo Boo wrap up comments
6. Tour of the New City Hall
E. ADJOURNMENT:
Chairperson Mathews adjourned the meeting at 8:41 p.m. to the special meeting of the
Parks and Recreation Commission on December 6, 2005.
MEETING RECORDED AND MINUTES PREPARED BY:
Grace Pucci, Recording Secretary
PRC Draft Minutes 11/17/05
Page 4 of 4
ITEM NUMBER: A-2
DATE: 01/19/06
CITY OF A TASCADERO
PARKS AND RECREATION
COMMISSION
DRAFT MINUTES
THURSDAY, December 15, 2005
6:30 P.M.
SPECIAL HOLIDAY SESSION: 6:30 P.M.
Chairperson Mathews called the meeting to order at 6:44 p.m. and there was no Pledge
of Allegiance.
ROLL CALL:
Present: Commissioners Butz, Casteneda, Jack, and Chairperson
Mathews.
Absent: Commissioners Livick, Ausman, Sechrist, Buck -Moyer and
Solkshinitz.
Staff Present: Community Services Director Brady Cherry, Public Works Deputy
Director Geoff English, Zoo Director Alan Baker and Recreation
Supervisors, Jennifer Fanning and Paula Anton and Coordinator
Courtney Jones.
COMMUNITY FORUM:
None.
COMMISSION ANNOUNCEMENTS AND REPORTS:
None.
A. CONSENT CALENDAR:
PRC Draft Minutes 12/15//05
Page 1 of 2
None.
ITEM NUMBER: A-2
DATE: 01/19/06
B. SPECIAL END OF THE YEAR REPORT:
1. 2005 Year in review.
Community Services Director Brady Cherry gave the staff report and made a power
point presentation to the commission regarding the department's 2005 events,
programs, accomplishments and answered questions of the Commission.
No Action Was Taken.
ADJOURNNMENT:
Chairperson Mathews adjourned the meeting at 8:35 p.m. to the next regularly
scheduled meeting of the Parks and Recreation Commission on January 19, 2006.
MEETING RECORDED AND MINUTES PREPARED BY:
Brady Cherry, Recording Secretary
The power point exhibit is available for review in the Community Services Department.
PRC Draft Minutes 12/15//05
Page 2 of 2
ITEM NUMBER: B - 1
DATE: 01/19/06
Atascadero Parks & Recreation Commission
Staff Report — Community Services Department
Stadium Park Public Workshop
RECOMMENDATION:
Commission:
1. Modify and/or approve the Stadium Park Workshop agenda; and,
2. Schedule the date for Workshop #1.
DISCUSSION:
Background:
On October 11th, 2005, the City Council authorized the Parks and Recreation
Commission to conduct a planning process to develop a long term plan for the operation
of Stadium Park at Pine Mountain. The process authorized is to include substantial
public input to determine the community's desires for the types of use and potential
improvements for Stadium Park.
The purpose of the first public workshop is to review the historical data and information
that has been collected and developed for Stadium Park to date.
The review would include the early historical uses during the Colony era, up to the most
recent meetings in the late 90's that identified relevant park management issues. A
review of the Interim Use Policy adopted by the City Council in 2000, would also be
examined and discussed. Any issues not identified in the public processes of the past
would also be identified, and added to the inventory of issues and ideas to be
addressed in the planning process.
Attached is a draft agenda for the first public workshop. The Commission may add or
delete anything it would like to finalize the agenda. Upon approval of the agenda, the
Commission may select a date for the workshop. Staff is suggesting either Thursday
February 2nd, or February 9th, 2006, for the meeting. The time would be 6:30pm in the
new City Hall.
ATTACHMENT:
1. Draft Stadium Park Public Workshop #1 agenda.
ITEM NUMBER: B - 2
DATE: 01/19/06
Atascadero Parks & Recreation Commission
Staff Report — Community Services Department
George C. Beatie Skate Park Update
RECOMMENDATION:
Commission receive informational update.
DISCUSSION:
Background:
In September, 2005, the City closed the George C. Beatie Skate Park for renovation.
Since that time, the facility has been under construction to make way for upgrades to
the Skate Park. With skater participation, a new design was chosen for the equipment
layout and new skate ramps and equipment have been selected. The City Council
authorized their purchase in December. Developer Kelly Gearhart, has donated
substantial work to improve the building, including new metal building skin, restrooms,
retaining wall and new exterior paint. His generous donations have made it possible to
purchase the exact skate equipment chosen by the skaters.
The skate park has been open intermittently during construction, using the old
equipment. During the holidays, the Community Services Department held a very
successful skate camp. The old equipment has been donated to another community for
their skate park. The new equipment is scheduled to be delivered on September 18t"
2006. The equipment will be placed and assembled over the following week.
The staff will present a power point presentation for a pictorial update on the skate park
at the meeting.
FISCAL IMPACT:
Up to $158,000 in budgeted funds approved by the Council, including $10,000 for
professional installation by a certified contractor.
ATTACHMENT:
1. Skate Park Design
City of Atascadero
Parks & Recreation Commission
Stadium Park Workshop
Draft Agenda
Welcome
❑ Introductions
❑ Purpose of meeting - Goals
Background
❑ Review of Current Planning Process and Timeline
❑ Early History of Stadium Park - Mrs. Mackey
❑ Acquisition of Stadium Park
❑ Recent property acquisitions expanding Stadium Park
❑ Stadium Park Focus Group of the late 1990's - Review of their data, issues
inventory and recommendations
❑ City Council adopted Interim Use Policy for Stadium Park (2000)
Next Meeting
Closing Comments/ Adjourn