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HomeMy WebLinkAboutPRC_2005-11-17_AgendaPacketCITY OF A TASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, November 17, 2005 7:00 P.M. "New Location' New City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: RECREATION COMMISSION BUSINESS: ROLL CALL: Chairperson: Vice -Chairperson Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Rick Mathews Jay Sechrist William Ausman Barbie Butz Carmelita Castaneda Sandy Jack Robert Livick Student Representative: Paige Buck -Moyer Student Representative: Christopher Solkshinitz COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — October 20, 2005 ■ Recommendation: Commission approve the Parks and Recreation Commission minutes of the October 20, 2005 meeting. [Community Services] 2. 2006 Meeting Schedule — Parks and Recreation Commission ■ Recommendation: Commission approve the Atascadero Parks and Recreation Commission meeting schedule for 2006. [Community Services] B. MANAGEMENT REPORTS: 1. Pr000sed Stadium Park Public Plannina Process and Timeline ■ Fiscal Impact: City staff time to support the meetings and administrative follow up. ■ Recommendation: Commission review the proposed planning process and make recommendations to staff. [Community Services] 2. Public Hearing — Upper Salinas River Corridor Enhancement / Atascadero Creek Trail Project ■ Fiscal Impact: None. ■ Staff recommendation: Staff proposes that Tuesday, December 6th, 2005, be noticed as a public hearing date for the project. [Community Services] 2 C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force- Next meeting December 6, 2005, 7:00 a.m. Pavilion Lakeside Room. 2. Atascadero Creek Trail Ad Hoc Committee update (Sechrist, Livick, Buck - Moyer, Solkshinitz) D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Holiday Craft Boutique & Faire - 10/19/05, Lake Pavilion 2. Sunken Gardens Dedication, Holiday Lighting Ceremony, Winter Wonderland - 12/2/05 3. Musical Holiday Walk around the Lake - 12/3/05 4. Commission Holiday Potluck Meeting - 12/15/05 5. Senior Health Faire and Zoo Boo wrap up comments 6. Tour of the New City Hall E. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A SPECIAL MEETING SCHEDULED FOR DECEMBER 6, 2005 AT 7:00 P.M. AT THE NEW CITY HALL COUNCIL CHAMBERS AT 6907 EI CAMINO REAL, ATASCADERO. I, Shannon Sims, Administrative Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the November 17, 2005 Regular Session of the Atascadero Parks and Recreation Commission was posted on Monday, November 14, 2005 at Atascadero City Hall Annex, 6905 EI Camino Real Suite 6, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 14th day of November, 2005 at Atascadero, California. Shannon Sims, Administrative Assistant City of Atascadero 3 City ofAtascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the City Hall Council Chambers, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline. rd ITEM NUMBER: A - 1 DATE: 11/17/05 CITY OF A TASCADERO PARKS AND RECREATION COMMISSION DRAFT MINUTES Thursday, October 20, 2005 7:00 P.M. REGULAR SESSION: 7:00 P.M. Vice Chairperson Sechrist called the meeting to order at 7:05 p.m. and Commissioner Ausman led the Pledge of Allegiance. RECREATION COMMISSION BUSINESS: ROLL CALL: Present: Commissioners Ausman, Butz, Castaneda, Jack, Livick, and Vice Chairperson Sechrist Student Representatives Paige Buck -Moyer and Christopher Solkshinitz Absent: Chairperson Mathews Staff Present: Community Services Director Brady Cherry, Deputy Public Works Director Geoff English, Deputy Community Development Director Steve McHarris and Recording Secretary Grace Pucci COMMUNITY FORUM: Eric Greening raised the issue of the Atascadero Creek Trail near Ensenada Avenue and questioned where it would go and how it would connect. He also questioned if funds set aside for the Sunken Gardens Master Plan and not utilized could be used to fund a Master Plan for Stadium Park. PRC Draft Minutes 10/20/05 Page 1 of 4 Vice Chairperson Sechrist closed the Community Forum period. APPROVAL OF AGENDA: MOTION: By Commissioner Jack and seconded by Commissioner Ausman to approve the agenda. Motion passed 6:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Student Representative Buck -Moyer spoke about events at the High School including Homecoming and Hessian Day. Student Representative Solkshinitz reported that there was not a lot going on at the High School at this time due to a lot of homework, sports and preparation for SAT's. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — September 15, 2005 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the September 15, 2005 meeting. [Community Services] Commissioner Ausman asked that the Minutes of September 15, 2005 be amended to show that both he and Student Representative Solkshinitz, though late, were present. MOTION: By Commissioner Jack and seconded by Commissioner Livick to approve Item #A-1 as corrected. Motion passed 6:0 by a voice vote. B. MANAGEMENT REPORTS: 1. Request for Qualifications and Proposals - Atascadero Lake Park Architectural Design Guidelines ■ Fiscal Impact: None. ■ Recommendation: Commission review and comment on the Atascadero Lake Park Architectural Guidelines RFP and provide direction on the process to City staff. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. PRC Draft Minutes 10/20/05 Page 2 of 4 PUBLIC COMMENT Eric Greening urged the Commission to move forward with the process and spoke in favor of preparing two alternatives. He expressed concern about moving the bandstand to the edge of the lake surrounded by hardscape and stated his preference to keep the bandstand in a grassy area. Vice Chairperson Sechrist closed the Public Comment period. Commissioner Ausman suggested utilizing themes seen in the downtown, such as Colony architecture. There was Commission agreement in favor of moving forward with the process. 2. Proposed Mitigated Negative Declaration for Traffic Way Park Expansion and Recreation Center Master Plan ■ Fiscal Impact: None. ■ Recommendation: Commission review the Proposed Mitigated Negative Declaration for the Traffic Way Park Expansion and Recreation Center Master Plan and comment of the proposed mitigation measures. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. Deputy Community Development Director Steve McHarris also answered questions of the Commission. PUBLIC COMMENT Eric Greening raised several issues including plans for riparian habitat impacts and the timeline for hazardous materials mitigation and whether there is a second plan in place if those hazards are greater than anticipated. Chairperson Sechrist closed the Public Comment period. Commissioner Ausman spoke about the need to maximize parking at the site. There was Commission agreement with this issue. 3. Atascadero Lake Park - Atascadero Association of Retired Persons (AARP) Building Grounds — Landscaping Conceptual Design Plan ■ Fiscal Impact: None. ■ Recommendation: Commission review and comment on preliminary design plan concepts for the Atascadero Lake Park AARP Building grounds. [Public Works] PRC Draft Minutes 10/20/05 Page 3 of 4 Deputy Public Works Director Geoff English gave the staff report and answered questions of the Commission. Vice Chairperson Sechrist recessed the hearing at 8:23 p.m. to enable the Commission to study the posted landscape plan and comment. Vice Chairperson Sechrist called the meeting back to order at 8:32 p.m. PUBLIC COMMENT — None C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force- Next meeting November 1, 2005, 7:00 a.m. Pavilion Lakeside Room. D. STAFF COMMENTS/ ANNOUNCEMENTS: Deputy Public Works Director Geoff English briefly discussed the following items with the Commission: 1. Stadium Park — City Council Authorized Process. 2. Annual Zoo Boo 10/29/05 3. Senior Health Fair at The Pavilion 10/29/05 4. Atascadero Softball Tournament 10/29/05 5. Holiday Craft Boutique at the Pavilion 11/19/05. 6. Next Comm. Agenda: Trails Workshop and Selection of Skate Park Design/Equipment. 7. City Hall Relocation: Early Nov. Next meeting should be in new building. E. ADJOURNMENT: Vice Chairperson Sechrist adjourned the meeting at 8:43 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on November 17th, 2005. MEETING RECORDED AND MINUTES PREPARED BY: Grace Pucci, Recording Secretary PRC Draft Minutes 10/20/05 Page 4 of 4 ITEM NUMBER: A-2 DATE: 11/17/05 Parks and Recreation Commission Staff Report — Community Services 2006 Meeting Schedule Parks and Recreation Commission RECOMMENDATION: Commission approve the Atascadero Parks and Recreation Commission meeting schedule for 2006. DISCUSSION: The Parks and Recreation Commission meets the third Thursday of each month. On occasion, the Commission will hold special meetings. In August, the Commission meeting is optional due to busy summer time schedules. Staff has prepared the attached schedule for the year 2006 to help in the coordination of these meetings with personal schedules. FISCAL IMPACT: None ATTACHMENT: Parks and Recreation Commission 2006 Meeting Schedule ITEM NUMBER: A-2 DATE: 11/17/05 City of Atascadero Office of the Citv Clerk Atascadero Parks and Recreation Commission 2006 Meeting Schedule MEETING DATE TYPE OF MEETING January 19 Regular February 16 Regular March 16 Regular April 20 Regular May 18 Regular June 15 Regular July 20 Regular August 17 Regular (Optional) September 21 Regular October 19 Regular November 16 Regular December 21 Holiday Meeting 6907 El Camino Real, Atascadero, CA 93422 470-3400 ITEM NUMBER: B - 1 DATE: 11/17/05 Parks and Recreation Commission Staff Report — Community Services Department Proposed Stadium Park Public Planning Process and Timeline RECOMMENDATION: Commission review the proposed planning process and make recommendations to staff. DISCUSSION: Background: At the October 11, 2005 City Council meeting, Council authorized a public process to be conducted by the Parks and Recreation Commission with the intention of gathering public input on opportunities and future uses for Stadium Park at Pine Mountain. Outlined below is a process and timeline to address the City Council's direction. November 2005 Review planning process with the Parks and Recreation Commission. Identify any process issues and make appropriate adjustments. January 2006 Begin the process. In the first meeting, staff will make a presentation regarding historical information and current policies. Information developed since the acquisition of the property will be shared. This information would include: ❑ Historical use patterns ❑ Funding restrictions from original grant. ❑ 1996 use guidelines ❑ 2000 use guidelines ❑ Current issues in park management ❑ Other? February and March 2006 Collect community input regarding: ❑ the issues that should be reviewed, ❑ concerns with the park, ❑ potential uses for the park, ❑ potential improvements to the park ❑ Opportunities ❑ Threats ❑ Potential users ❑ Gather input on improvements that are desire by the public ❑ Other? April 2006 Commission review the community input information and develop themes for a report to the City Council. The staff will develop and issues and options report for the Commission to send to the City Council. May 2006 Report findings to the City Council Transmit Issues and Options Report to City Council. City Council identifies the priority issues and directs the Commission to evaluate the priorities and develop alternatives for an implementation plan. June and July 2006 Parks and Recreation Commission develop alternative implementation strategies for Council priorities. September 2006 Present alternatives to City Council. City Council provides direction for Commission to create a draft plan and hold additional community meetings to review the draft. October and November 2006 Commission complete draft plan and hold public hearings. Prepare a final draft to be presented to the City Council. January 2007 City Council review draft plan and direct staff regarding implementation steps to be included in the budget process. FISCAL IMPACT: City staff time to support the meetings and administrative follow up. ITEM NUMBER: B - 2 DATE: 11/17/05 Parks and Recreation Commission Staff Report - Community Services Department Public Hearing Upper Salinas River Corridor Enhancement/ Atascadero Creek Trail Project RECOMMENDATION: Commission schedule a special meeting on Tuesday, December 6, 2005, to hold a Public Hearing on the Upper Salinas River Corridor Enhancement / Atascadero Creek Trail Project to review the proposed design work. DISCUSSION: Background: At the July 21, 2005 Parks and Recreation Commission meeting, the Commission held a Public Hearing on the Upper Salinas River Corridor Enhancement Project and the Atascadero Creek Trail Project. Mr. D.J Funk, with the Upper Salinas -Las Tablas Resource Conservation District (RCD), presented an overview of the project to those in attendance. He discussed the goals and scope of the project. The Commission agreed to form an Ad Hoc Committee to give input and monitor the project throughout the design phase. A great deal of the project design has been completed, and the Commission may now hold a second public hearing, to give the public an opportunity to review the design and discuss the project. The RCD staff has indicated that Tuesday, December 6, 2005 would be a good date to schedule the Public Hearing. Staff recommends that the Commission approve this date. Upon approval of this date, public notices will be posted. FISCAL IMPACT: None.