HomeMy WebLinkAboutPRC_2005-09-15_AgendaPacketCITY OF A TASCADERO
PARKS AND RECREATION
COMMISSION
AGENDA
THURSDAY, September 15, 2005
7:00 P.M.
Ranger House at the Lake
9315 Pismo Avenue
Atascadero, California
REGULAR SESSION: 7:00 P.M.
PLEDGE OF ALLEGIANCE:
RECREATION COMMISSION BUSINESS:
ROLL CALL
Chairperson:
Vice -Chairperson
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Commissioner:
Rick Mathews
Jay Sechrist
William Ausman
Barbie Butz
Carmelita Castaneda
Sandy Jack
Robert Livick
Student Representative: Paige Buck -Moyer
Student Representative: Christopher Solkshinitz
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Commission on any matter not on this agenda and over which the
Commission has jurisdiction. Speakers are limited to five minutes. Please state your
name and address for the record before making your presentation. The Commission
may take action to direct the staff to place a matter of business on a future agenda. A
maximum of 30 minutes will be allowed for Community Forum, unless changed by the
Commission.)
APPROVAL OF AGENDA: Roll Call
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
(On their own initiative, Commission Members may make a brief announcement or a
brief report on their own activities. Commission Members may ask a question for
clarification, make a referral to staff or take action to have staff place a matter of
business on a future agenda. The Commission may take action on items listed on the
Agenda.)
A. CONSENT CALENDAR: (All items on the consent calendar are considered to
be routine and non -controversial by City staff and will be approved by one motion
if no member of the Commission or public wishes to comment or ask questions.
If comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an
opportunity for any member of the public to address the Commission concerning
the item before action is taken.)
1. Parks and Recreation Commission Minutes — July 21, 2005
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission minutes of the July 21, 2005 meeting.
[Community Services]
B. MANAGEMENT REPORTS:
1. Atascadero Lake Park improvement Plans & Discussion
■ Fiscal Impact: None.
■ Staff Recommendation: Informational only. [Public Works/ Comm.
services]
C. COMMITTEE & LIAISON REPORTS: (The following represent standing
committees. Informative status reports will be given, as felt necessary.):
1. Atascadero Youth Task Force- Next meeting October 4, 2005, 7:00 a.m.
Pavilion Lakeside Room.
2
D. STAFF COMMENTS/ ANNOUNCEMENTS:
1. Stadium Park Correspondence to Council 9/27/05
2. Fall 2005 Recreation Guide
3. Atascadero Creek Clean up 10/1/05
4. Youth Volleyball starts 10/3/05
5. Colony Days 10/15/05
6. Zoo Boo 10/29/05
7. Senior Health Fair at The Pavilion 10/29/05
8. Atascadero Softball Tournament 10/29/05
9. Holiday Craft Boutique at the Pavilion 11/19/05.
10. City Hall Relocation
E. ADJOURNMENT:
THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A REGULAR
SESSION SCHEDULED FOR OCTOBER 20th, 2005 AT 7:00 P.M. IN THE PAVILION ON
THE LAKE ROTARY ROOM.
I, Tiffany Harry, Office Assistant of the City of Atascadero, declare under the penalty of perjury that
the foregoing agenda for the September 15, 2005 Regular Session of the Atascadero Parks and
Recreation Commission was posted on Friday, September 9, 2005 at Atascadero City Hall Annex,
6905 EI Camino Real, Ste. 6, Atascadero, CA 93422 and was available for public review in the
Customer Service Center at that location.
Signed this 9th day of September, 2005 at Atascadero, California.
Tiffany Harry, Office Assistant
City of Atascadero
City ofAtascadero
WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSIONMEETING
The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the
Pavilion on the Lake, located at 9315 Pismo. The Parks and Recreation Commission consider matters in the order of
the printed Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on
file in the Community Services Department and are available for public inspection during City Hall Annex, 9605 El
Camino Real, Suite 6, during business hours at the Central Receptionist counter and on our website;
www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro
Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read
into the record or referred to in their statement will be noted in the minutes and available for review in the Community
Services Department.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City
meeting or other services offered by this City, please contact the Community Services Department at (805) 461-
5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff
in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
TO SPEAK ON AGENDA ITEMS
Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify
the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce
when the public comment period is open and will request anyone interested to address the Commission regarding the
matter being considered to step up to the podium. If you wish to speak for, against or comment in any way:
• You must approach the podium and be recognized by the Chairperson
• Give your name and address (not required)
• Make your statement
• All comments should be made to the Chairperson and Commission
• All comments limited to 5 minutes (unless changed by the Commission)
• No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and
no one may speak more than twice on any item.
The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments
will be heard by the Commission.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having
business with the Parks and Recreation Commission to:
• Please approach the podium and be recognized
• Give your name and address (not required)
• State the nature of your business
This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes
will be allowed for Community Forum (unless changed by the Commission).
TO HAVE ITEMS PLACED ON AGENDA
All business matters to appear on the Agenda must be in the Office of the Community Services Department
14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to
bring before the Commission, please mail or bring a written communication to the Community Services
Department in the City Hall Annex prior to the deadline.
Cl
Approved, September 15, 2005
CITY OF A TASCADERO
PARKS AND RECREATION
COMMISSION
MINUTES
Thursday, July 21, 2005
7:00 P.M.
REGULAR SESSION: 7:00 P.M.
Chairperson Mathews called the meeting to order at 7:06 p.m. and Commissioner Jack
led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Jack, Livick, Sechrist and Chairperson Mathews
Student Representative Buck -Moyer
Absent: Commissioners Butz, Castaneda and Ausman
Student Representative Solkshinitz
Staff Present: Community Services Director Brady Cherry, Deputy Public Works
Director Geoff English and Recording Secretary Grace Pucci.
COMMUNITY FORUM:
Eric Greening thanked the Commission and staff for providing transportation for the
parks and facility tour, and stated the tour was very informative.
Chairperson Mathews closed the Community Forum period.
PRC Minutes 07/21/05
Page 1 of 5
APPROVAL OF AGENDA:
MOTION: By Commissioner Jack and seconded by Vice Chairperson
Sechrist to approve the agenda.
Motion passed 4:0 by a roll -call vote.
COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS:
Chairperson Mathews thanked Deputy Public Works Director Geoff English for the on-
site park and facility tour at the last meeting.
A. CONSENT CALENDAR:
1. Parks and Recreation Commission Minutes — May 19, 2005
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission minutes of the May 19, 2005 meeting.
[Community Services]
2. Parks and Recreation Commission Minutes — June 16, 2005
■ Staff Recommendation: Commission approve the Parks and
Recreation Commission minutes of the June 16, 2005 meeting.
[Community Services]
MOTION: By Commissioner Livick and seconded by Commissioner Jack
to approve Items #A-1 and 2.
Motion passed 4:0 by a voice vote.
B. MANAGEMENT REPORTS:
1. Annual August Meeting Cancellation
■ Fiscal Impact: None.
■ Recommendation: Commission consider canceling the August 2005
Parks and Recreation Commission meeting due to possible scheduling
conflicts. [Community Services]
Community Services Director Brady Cherry gave the staff report.
MOTION: By Commissioner Jack and seconded by Vice Chairperson
Sechrist to suspend the August 2005 Parks and Recreation
Commission meeting and reconvene at the regular time in
September.
Motion passed 4:0 by a voice vote.
PRC Minutes 07/21/05
Page 2 of 5
2. Request by the California Department of Forestry (CDF) to Build a
Trail Segment on Pine Mountain.
■ Fiscal Impact: Periodic trail maintenance by staff.
■ Recommendation: Commission approve the request by California
Department of Forestry (CDF) to build a trail segment on the south
side of Pine Mountain. [Community Services]
Community Services Director Brady Cherry gave the staff report and answered
questions of the Commission.
Captain Steve Spinharney, California Department of Forestry, explained why they are
making the request and answered questions of the Commission.
PUBLIC COMMENT
Eric Greening expressed concern regarding formalizing an extremely deep trail up the
mountain, and the potential lack of erosion control on an essentially vertical trail.
Chairperson Mathews closed the Public Comment period.
Captain Spinharney stated they can build a one foot trail with water bars, which should
eliminate any erosion problem.
There was Commission agreement that staff should work with CDF to keep the trail
narrow.
MOTION: By Vice Chairperson Sechrist and seconded by Commissioner
Livick to approve the trail that the California Department of
Forestry would like to build on the south side of Pine
Mountain, under the guidance of staff.
Motion passed 4:0 by a voice vote.
3. Alvord Baseball Field Concessions Buildina Desian Conceot
■ Fiscal Impact: None.
■ Recommendation: Commission review and comment on a draft design
concept for the Alvord Field Concessions Building presented by the
Atascadero Babe Ruth Baseball organization. [Public Works]
Deputy Public Works Director Geoff English recommended pulling this item until there is
a representative of Atascadero Babe Ruth Baseball in attendance.
MOTION: By Commissioner Jack and seconded by Commissioner Livick
to table this item until the next Parks and Recreation meeting.
Motion passed 4:0 by a voice vote.
PRC Minutes 07/21/05
Page 3 of 5
4. Master Plan for Stadium Park
■ Fiscal Impact: None.
■ Recommendation: Informational item regarding the Master Plan for
Stadium Park presented by Commissioner Jack.
Community Services Director Brady Cherry gave the staff report and answered
questions of the Commission.
Commissioner Jack explained that he requested this item be placed on the agenda to
use the time prior to the City budgeting process for Stadium Park to get input from
community groups, residents, etc. He would like to request permission from the City
Council to do this.
PUBLIC COMMENT
Eric Greening spoke of the importance of looking at other funding sources and
suggested the city look into the Council of Governments for a Transportation
Enhancement Grant and explained how best to do this.
Chairperson Mathews closed the Public Comment period.
There was Commission discussion on this item and there was agreement to request
permission to organize a well advertised open public forum.
MOTION: By Commissioner Jack and seconded by Vice Chairperson
Sechrist to request permission from City Council to begin
gathering public input through a series of public
forums/workshops on potential uses for Stadium Park.
Motion passed 4:0 by a roll -call vote.
5. Sunken Gardens Streetscaae Enhancement Proiect Bench Stvle and
Designation of Memorial Bench Sites
■ Fiscal Impact: None.
■ Recommendation: Commission recommend approval to the City
Council of an alternate bench style for the Sunken Gardens Project, as
well as recommend the designation of the bench sites identified on the
Sunken Gardens Conceptual Plan. [Public Works]
Deputy Public Works Director Geoff English gave the staff report and answered
questions of the Commission.
PUBLIC COMMENT — None
PRC Minutes 07/21/05
Page 4 of 5
MOTION: By Commissioner Livick and seconded by Vice Chairperson
Sechrist to approve staff's recommendation for the
replacement metal bench for Sunken Gardens.
Motion passed 4:0 by a voice vote.
C. COMMITTEE & LIAISON REPORTS:
1. Atascadero Youth Task Force - Next meeting August 2, 2005, 7:00 a.m.
Pavilion Lakeside Room.
D. STAFF COMMENTS/ ANNOUNCEMENTS:
1. Ice Cream Zoofari — Comments (Attachment)
2. Movie in the Park, "Wizard of Oz", 7/30/05 Paloma Park
3. Wine Festival (June 24 & 25/05) - Comments
4. Proposed Grant for Stadium Park Entrance Restoration (Attachment)
5. Summer Concert Series at the Lake ongoing July 23rd.
6. Summer Recreation Fall Guide to be published in late August
7. Atascadero Recreation Center Action Plan (Attachment)
8. Parks Capital Projects Update
E. ADJOURNMENT:
Chairperson Mathews adjourned the meeting at 9:08 p.m. to the next regularly
scheduled meeting of the Parks and Recreation Commission on September 15, 2005.
MEETING RECORDED AND MINUTES PREPARED BY:
Grace Pucci, Recording Secretary
PRC Minutes 07/21/05
Page 5 of 5
ITEM NUMBER: B - 1
DATE: 09/15/05
Atascadero Parks and Recreation Commission
Staff Report — Community Services
Atascadero Lake Park Improvement
Plans and Discussion
•►iu I :I z I DEAN 9 101►
Informational Only. No Action Required.
DISCUSSION:
Background:
The purpose of this report is to review the Atascadero Lake Park Master Plan previously
adopted by the Atascadero City Council on October 28, 2001. A few members of the
Parks and Recreation Commission were not seated on the Commission at the time of
adoption.
Analysis:
The Atascadero Lake Park Master Plan is intended to provide the City with a long-range
development vision for the future as funding becomes available. Two of the primary
motivating factors for creating a Master Plan for Atascadero Lake Park were the
acquisition of the property located at the corner of Morro Road and Portola and the
allocation of funding for pathway improvements. Both projects have been completed.
In addition, the Atascadero Lake Park Master Plan established the following list of goals
and objectives for Atascadero Lake Park:
• Improve Water Quality
• Improve Pathway Around Lake
• Provide & Improve Parking at Park & Zoo
• Develop Design for newly Acquired Land
• Interface and Mesh Park Design with Zoo
• Create an "Entrance" to the Park and Zoo
• Improve Existing Boat Dock, Pool & Wall (North Side of Pavilion)
• Develop Plan for City Property on Lake View Drive
• Develop Plan for Southern Part of Park & Island
• Preserve & Enhance Wildlife at Park
• Enhance Experience for Park Users
• Maintain Current Visual Essence of Park
A copy of the Master Plan map is attached and a large copy will be displayed at the
Park and Recreation Commission meeting on Thursday, September 15, 2005.
Several of the projects identified in the Master Plan have been completed or budgeted.
Progress has also been made on several additional projects, including; Atascadero
Lake Pathway Improvements, development of the Portola/ Morro Road property, Lake
water quality enhancements and various parking improvements.
Funding has also been allocated for minor additional Capital Improvement Projects at
Atascadero Lake during the 2005/2007 fiscal years. Scheduled projects include:
1. Upper Restroom Renovation
2. Playground Exterior Enhancement Project
3. Lake Pathway Pedestrian Bridge Improvements
4. Portola/ Morro Road corner irrigation
5. Minor parking lot improvements
Funding has also been set aside to prepare a plan for future design elements for
building fagade styles, fencing styles, shade structure styles, walkway materials and
other design themes.
In addition to these budgeted projects, other potential minor improvements for
Atascadero Lake Park may include one or more of the following:
1. Bandstand expansion and improvements
2. Barbeque area rehabilitation projects
3. AARP Building Landscaping improvements
4. Shade installation for BBQ Area #1
5. Babe Ruth field Building renovation.
Support from local community groups and or grant funding may be acquired to assist in
the completion of some of the above listed projects. Future improvement projects at
Atascadero Lake should have consistent architectural themes and be consistent with
the Atascadero Lake Park Master Plan.
Conclusion: Public Works and Community Services Department staff will review the
Atascadero Lake Master Plan map with the Parks and Recreation Commission and will
request comment about future development in Atascadero Lake Park.
FISCAL IMPACT:
0
re Me -
ATTACHMENTS:
1. ALP Master Plan Map