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Home My WebLink About111507 - PR Comm AgendaCITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION AGENDA Thursday, November 15, 2007 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner- Commissioner- Commissioner: ommissioner:Commissioner:Commissioner: Commissioner: Student Representative Student Representative Jay Sechrist Barbie Butz Daniel Chacon Ann Hatch Jonalee Istenes Sorrel marks Rick Mathews Paige Buck -Moyer Ryan Carden COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) APPROVAL OF AGENDA: Roll Call COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) PRESENTATIONS: 1. Presentation to Outstanding Community Services Department Volunteer Lee Swam. A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) B. PUBLIC HEARINGS: 1. a) Planned Development Overlay Zone #31: BMX Facility Master Plan of Development (6575 Sycamore Rd. / Atascadero BMX) ■ Fiscal Impact: None. ■ Recommendation: Commission recommend approval of the proposed BMX facility with any recommendations regarding facility design and standards for operation and agreements. [Community Development] b) Bicycle Moto -Cross (BMX) Track — Colony Park Site Alternative ■ Fiscal Impact: None. The BMX group will install and maintain the track facility. ■ Recommendations: Commission: 1. Conceptually approve the BMX use at Colony Park on a three (3) year basis; and 2. Provide any input as may be appropriate on the two (2) Draft Agreements relating to the Track. [Community Services] C. MANAGEMENT REPORTS: 1. a) Paloma Creek Park Playground Project Site Design ■ Fiscal Impact: Expenditure of $225,000 in previously allocated funds for the replacement of the Paloma Creek Park playground structure, if authorized by the City Council. ■ Recommendation: Commission review and recommend approval of the project. [Community Services/Public Works] b) Appointment of Paloma Creek Park Playground Equipment Selection Sub -Committee Member ■ Fiscal Impact: None. ■ Recommendation: Chairperson select a Commissioner to serve on the Paloma Creek Park Playground Equipment Selection Sub - Committee. [Community Services/Public Works] 2. Santa Rosa Road / Atascadero Lake Park Pedestrian Bridge Replacement Project ■ Fiscal Impact: $75,000 is included in the 2007/2009 Budget to replace the existing pedestrian bridge. This is sufficient funding to design and construct the project. ■ Recommendation: Commission receive report on Santa Rosa Road/Atascadero Lake Park Pedestrian Bridge Replacement Project and recommend using a prefabricated steel bridge to replace the existing bridge. [Public Works] 3. Atascadero Parks and Recreation Commission Tentative 2008 Work Plan ■ Fiscal Impact: None. ■ Recommendation: Commission review and comment on the Calendar of agenda items and projects within its jurisdiction for possible consideration and action in 2008. [Community Services] D. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Youth Task Force - Next meeting 12/04/07 E. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ 11/17/07 — Holiday Boutique ■ 11/24/07 — Holiday Lighting Ceremony / Sunken Gardens ■ 11/29/07 - Colony Park Community Center Recognition Reception ■ 12/01/07 - Colony Park Community Center Grand Opening ■ 12/01/07 — Spring Atascadero Magazine Release ■ 12/01/07 — Holiday Walk Around the Lake (Atascadero Lake Park) ■ 12/21/07 - Ice Skating Rink returns to Atascadero for the Holidays 2. Parks Project Update F. ADJOURNMENT: THE NEXT PARKS AND RECREATION COMMISSION MEETING MAY BE TENTATIVELY SCHEDULED FOR DECEMBER 20, 2007, AT 6:00 P.M. I, Shannon Sims, Administrative Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the November 15, 2007 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, November 9, 2007 at Atascadero City Hall Annex, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 91h day of November, 2007 at Atascadero, California. Shannon Sims, Administrative Assistant City of Atascadero City of Atascadero WELCOME TO THE ATASCADER0 PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the podium. If you wish to speak for, against or comment in any way: • You must approach the podium and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 5 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: • Please approach the podium and be recognized • Give your name and address (not required) • State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department in the City Hall Annex prior to the deadline.