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Home My WebLink About031909 - PR Comm MinutesApproved June 18, 2009 CITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION MINUTES Thursday, March 19, 2009 REGULAR SESSION: 7:00 P.M. Chairperson Butz called the meeting to order at 7:05 p.m. and Commissioner Zirk led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Chacon, Cooper, Greenaway, Hatch, Marks, Zirk and Chairperson Butz. Youth Representative O'Connell. Absent: None. Others Present: Administrative Assistant Shannon Sims. Staff Present: Deputy Director of Public Works — Operations Geoff English and Recreation Supervisor Jennifer Fanning. COMMUNITY FORUM - None APPROVAL OF AGENDA MOTION: By Commissioner Marks and seconded by Vice Chairperson Chacon to approve the Agenda. Motion passed 7:0 by a roll -call vote. COMMISSION ANNOUNCEMENTS AND REPORTS Commissioner Zirk announced that he would not be in attendance at the April Commission Meeting. Commissioner Greenaway announced that she will not be in attendance at the April Commission Meeting. Chairperson Butz said she regrets not being able to attend the T -Ball Opening Ceremonies this past weekend. She encouraged Commissioners to attend any ceremonies for youth sports. Vice Chairperson Chacon informed the Commission about a Cinco de Mayo event taking place at the Sunken Gardens on May 2nd. He relayed that over the past couple of months he has had the opportunity to travel and research parks and recreation activities abroad. Commissioner Hatch gave an update that all of the bricks have been installed at the Veteran's Memorial. She publicly thanked Corey Meyer and staff for taking such wonderful care of the surrounding grounds. In addition, Ms. Hatch thanked Escuela Del Rio for their contributions once a week to maintaining the grounds. She also relayed that a public service announcement by Assemblyman Blakeslee recently took place at the memorial and that Blakeslee is working on putting the memorial on the Purple Heart Trail. She said that starting March 2010, the Foundation will be holding their annual memorial ball. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Meeting Minutes — February 19, 2009 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the February 19, 2009 meeting. [Community Services] 2. Petanaue Club Reauest — Colonv Park Communitv Center ■ Fiscal Impact: None. ■ Recommendation: Commission approve the request by a local Petanque Club to improve an area at Colony Park for a temporary location for a Petanque Terrain (Court). [Public Works] Deputy Director of Public Works — Operations Geoff English pulled Consent Item A - 2 so that a group presentation could be given on the report. MOTION: By Commissioner Hatch and seconded by Commissioner Marks to approve Consent Item A — 1. Motion passed 7:0 by a roll -call vote. Page 2 of 5 Deputy Director of Public Works Geoff English introduced Petanque Club member, Nathan Doster. Nathan Doster gave a power point presentation while Corey Meyer and Tom Jamason demonstrated the sport for the Commission. Mr. Doster answered questions of the Commission. PUBLIC COMMENT Tom Jamason, City Parks Department, explained the location of the area proposed. He pointed out that Petanque is played on dirt with minimum impact and, when not in use, the area can be used for other sports. Mr. Jamason encouraged all interested to come join and play on Sundays at 1:00 p.m. at Colony Park. Chairperson Butz closed the Public Comment period. MOTION: By Commissioner Zirk and seconded by Commissioner Cooper to approve the request by the local Petanque Club to improve an area at Colony Park for a temporary location for a Petanaque Terrain (court). Motion passed 7:0 by a roll -call vote. B. MANAGEMENT REPORTS: 1. Wrestling Bacchantes — Location Selection Process ■ Fiscal Impact: None. ■ Recommendation: Commission receive, comment and file. No action required. [Public Works] Deputy Director of Public Works — Operation Geoff English gave the report and answered questions of the Commission. Chairperson Butz recessed the meeting for a break from 8:25 — 8:30 p.m. Commissioner Marks excused herself from the meeting and exited the building. 2. Master Plan Revision Process / New Site Location for the Wastewater Overflow Basin For Colonv Park (Formerly Traffic Wav Park) ■ Fiscal Impact: Between $5,000 - $9,500, depending upon the scope and number of revisions necessary to finalize the plan. ■ Recommendation: Commission review previous Park Site Plan and subsequent changes, identify stakeholders for the Site Plan revision and approve the process for the final Park Master Plan. Commission may also consider approval of the new location for the Wastewater Overflow Basin at this time. [Community Services] Page 3 of 5 Deputy Director of Public Works — Operations Geoff English gave the report and answered questions of the Commission. Discussion ensued amongst Commissioners about possible revision options and location of for the Wastewater Overflow Basin. MOTION: By Commissioner Zirk and seconded by Commissioner Hatch to approve the emergency bypass basin concept. Motion passed 6:0 by a roll -call vote. (Marks absent) Deputy Director of Public Works — Geoff English re -capped Commission's suggested Ad Hoc Committee appointees such as Don Clickard from the school district, an appointee from John Rogers office, a representative from the Puma Swim Club, someone from Atascadero High School Swim Club, a Girls Softball representative and representatives from the Commission. Mr. English said this item will be brought back to the Commission for final input before the Ad Hoc Committee is formed. C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force — 4/7/09 at 7:15 a.m., Atascadero High School. 2. Council/Chair Joint Meeting — 3/31/09 at 1:00 p.m. (March 16th agenda item deadline). Commissioner Cooper reported that at the last Atascadero Youth Task Force meeting, the focus was on planning to host the March Chamber Mixer. He elaborated on details of the mixer that was held earlier in the evening at Atascadero High School. Chairperson Butz read the list of list of topics the Commission had came up with for the upcoming Council/Chair Joint Meeting. She asked if there were any other additional topics Commissioners would like to see discussed and inquired if the Commission would like to prioritize items in case there isn't enough time to review them all at the meeting. It was decided that the following items would be a priority for discussion - 1 . iscussion: 1. Stadium Park Utilization 2. Aquatics Summer Program at the High School should be a priority (even with the shortfall) 3. Encourage Council to do anything/everything to maintain the service level in Parks and Recreation. They believe that the Parks/Recreation will be utilized a lot more in coming years due to the economy. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ CPRS District VII Awards Banquet — Friday, March 20th at the Pavilion on the Lake. Page 4 of 5 ■ Monster Skate Contest — Saturday, March 21St at George Beatie Skate Park. ■ Flumpa & Friends Event — Saturday, March 28th at Colony Park Community Center. ■ Charles Paddock Zoo "Bunny Town"-- April 4th — 19th 2. Colony Park Community Center Update 3. Park Project Update 4. AZA Accreditation Conference Recreation Supervisor Jennifer Fanning reviewed upcoming calendar items. Deputy Director of Public Works — Geoff English gave the Park Projects Update. _\1aL6111NZIlyi1=1ZY6 Chairperson Butz adjourned the meeting at 9:40 p.m. MINUTES PREPARED BY: Shannon Sims, Administrative Assistant Page 5 of 5