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Home My WebLink About111507 PR Comm MinutesApproved 02/21/08 CITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION MINUTES Thursday, November 15, 2007 - 7:00 P.M. Regular Meeting REGULAR SESSION: 7:00 P.M. Chairperson Sechrist called the meeting to order at 7:03 p.m. and Commissioner Istenes led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Hatch, Istenes, Marks, Mathews, Vice Chairperson Butz and Chairperson Sechrist. Student Representatives Buck -Moyer and Carden Absent: Commissioner Chacon (excused) Others Present: Recording Secretary Grace Pucci Staff Present: Community Services Director Brady Cherry, Deputy Public Works Director - Operations Geoff English, Senior Planner Kelly Gleason, and Recreation Supervisor Jennifer Fanning. COMMUNITY FORUM: Russ James, 9470 Marchant Avenue, elaborated on the 9t" Annual Musical Holiday Walk Around the Lake to be held on December 1 St PRC Minutes 11/15/07 Page 1 of 6 Approved 02/21/08 APPROVAL OF AGENDA: MOTION: By Commissioner Marks and seconded by Commissioner Mathews to approve the agenda. Motion passed 6:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Vice Chairperson Butz spoke about the Coats for Kids Program and said that any donations would be greatly appreciated. Commissioner Hatch reported on the ground breaking for the Veteran's Memorial. Chairperson Sechrist commented on the Veteran's Memorial ground breaking. He thought it was well organized and well attended. Commissioner Istenes reported on the County Parks and Recreation Meeting regarding the trails in Heilmann Park. PRESENTATIONS: 1. Presentation to Outstanding Community Services Department Volunteer Lee Swam. Community Services Director Brady Cherry spoke about Mr. Swam's contributions to the community and presented him with a commemorative plaque. A. CONSENT CALENDAR: None. B. PUBLIC HEARINGS: 1. a) Planned Development Overlay Zone #31: BMX Facility Master Plan of Development (6575 Sycamore Rd. / Atascadero BMX) ■ Fiscal Impact: None. ■ Recommendation: Commission recommend approval of the proposed BMX facility with any recommendations regarding facility design and standards for operation and agreements. [Community Development] PRC Minutes 11/15/07 Page 2 of 6 Approved 02/21/08 Senior Planner Kelly Gleason gave the staff report and answered questions of the Commission. PUBLIC COMMENT — None. Commissioner Marks recommended adding a condition stating that if a soil amendment is going to be used for dust control that it be evaluated and reviewed by staff to be sure it is not one that will be an environmental hazard if the area floods. MOTION: By Vice Chairperson Butz and seconded by Commissioner Hatch to recommend approval of the proposed BMX facility with the recommendation that any additives put into the soil be approved by City staff. Motion passed 6:0 by a roll -call vote. b) Bicycle Moto -Cross (BMX) Track — Colony Park Site Alternative ■ Fiscal Impact: None. The BMX group will install and maintain the track facility. ■ Recommendations: Commission: 1. Conceptually approve the BMX use at Colony Park on a three (3) year basis; and 2. Provide any input as may be appropriate on the two (2) Draft Agreements relating to the Track. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. Commissioner Mathews expressed concern that this area was originally designated as a ball field in the Master Plan. If the City strays from the original Plan created by many stakeholders in the community, many intended uses will be lost. He suggested that the Master Plan be revised prior to proceeding with any change of use. Commissioner Istenes spoke in favor of this use as it would create fewer environmental impacts to the riparian area than a baseball field would. Chairperson Sechrist commented that if, at the three year point, the City proceeds with the swimming pool, much of the parking will be lost making this use less feasible. Regarding the lease, he suggested it should be amended to add the fact that this could involve a Possessory Interest Tax. PUBLIC COMMENT — None. PRC Minutes 11/15/07 Page 3 of 6 Approved 02/21/08 Commissioner Mathews suggested adding a condition that within the term of this lease the Master Plan would be revisited and addressed. Commissioner Hatch stated she would like to see a cost evaluation on the Colony Park site versus the Sycamore Road location. She believes the Colony Park site is a great location but questions whether there is enough land for this use. Chairperson Sechrist commented that he likes the Colony Park site for the BMX because he is concerned they may not have the funds to complete the project at the Sycamore Road site. MOTION: By Commissioner Marks and seconded by Commissioner Istenes to approve a conceptual plan for the BMX use at Colony Park on a three (3) year basis. Motion passed 6:0 by a roll -call vote. C. MANAGEMENT REPORTS: 1. a) Paloma Creek Park Playground Project Site Design ■ Fiscal Impact: Expenditure of $225,000 in previously allocated funds for the replacement of the Paloma Creek Park playground structure, if authorized by the City Council. ■ Recommendation: Commission review and recommend approval of the project. [Community Services/Public Works] Recreation Supervisor Jennifer Fanning and Deputy Public Works Director - Operations Geoff English gave the staff report and answered questions of the Commission. Casey Patterson, the landscape architect retained by the City, explained how the plan was generated and answered questions of the Commission. MOTION: By Commissioner Mathews and seconded by Vice Chairperson Butz to recommend approval of the project. Motion passed 6:0 by a roll -call vote. b) Appointment of Paloma Creek Park Playground Equipment Selection Sub -Committee Member ■ Fiscal Impact: None. ■ Recommendation: Chairperson select a Commissioner to serve on the Paloma Creek Park Playground Equipment Selection Sub - Committee. [Community Services/Public Works] PRC Minutes 11/15/07 Page 4 of 6 Approved 02/21/08 Recreation Supervisor Jennifer Fanning gave the staff report. There was Commission consensus to have Student Representative Buck -Moyer serve on the Paloma Creek Playground Equipment Selection Sub -Committee. 2. Santa Rosa Road / Atascadero Lake Park Pedestrian Bridge Replacement Project ■ Fiscal Impact: $75,000 is included in the 2007/2009 Budget to replace the existing pedestrian bridge. This is sufficient funding to design and construct the project. ■ Recommendation: Commission receive report on Santa Rosa Road/Atascadero Lake Park Pedestrian Bridge Replacement Project and recommend using a prefabricated steel bridge to replace the existing bridge. [Public Works] Deputy Public Works Director - Operations Geoff English gave the staff report and answered questions of the Commission. MOTION: By Vice Chairperson Butz and seconded by Commissioner Marks to recommend using a pre -fabricated steel bridge to replace the existing bridge at Santa Rosa Road, Atascadero Lake Park Pedestrian Bridge, with the inclusion of the concrete structures. Motion passed 6:0 by a roll -call vote. 3. Atascadero Parks and Recreation Commission Tentative 2008 Work Plan ■ Fiscal Impact: None. ■ Recommendation: Commission review and comment on the Calendar of agenda items and projects within its jurisdiction for possible consideration and action in 2008. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. Commissioner Suggestions. - 1 . uggestions: 1. Commissioner Istenes stated she would like to have the Alvord Field and Veteran's Memorial landscape items moved to at least March. 2. Commissioner Marks suggested mapping of community trail systems. 3. Vice Chairperson Butz stated the list as presented was good. 4. Commissioner Istenes suggested adding the Anza Trail and equestrian use to the list. PRC Minutes 11/15/07 Page 5 of 6 Approved 02/21/08 D. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - Next meeting 12/04/07 Chairperson Sechrist asked for suggestion of topics for the upcoming Council -Chair Meeting. Topics currently planned for discussion are: 1) Conflict of interest 2) Orientation for new Commissioners and the annual training for all Commissioners 3) Completion of the Commissioner's Manual 4) Goals of Council for Commissions 5) Scheduling a joint meeting with the Council to discuss goals, etc. 6) Commission's work plan review Additional suggested topics to add to the list by the Commission were: 1) Encourage the Council to decide whether the City will be involved in the completion of the RCD Trail Project. E. STAFF COMMENTS/ ANNOUNCEMENTS: Community Services Director Brady Cherry announced that the City Council approved the Commission Norms with a few minor changes. The updated Norms will be distributed to the Commission in their December agenda packets. Community Services Director Brady Cherry discussed the December Special Meeting and Commission holiday potluck. F. ADJOURNMENT: Chairperson Sechrist adjourned the meeting at 10:08 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on December 20, 2007. MINUTES PREPARED BY: Shannon Sims, Administrative Assistant PRC Minutes 11/15/07 Page 6 of 6