HomeMy WebLinkAboutResolution 2003-047 RESOLUTION NO. 2003-047
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO, CALIFORNIA ADOPTING A RECORDS RETENTION
SCHEDULE AND AUTHORIZING DESTRUCTION OF
CERTAIN CITY RECORDS
WHEREAS, the maintenance of numerous records is expensive, slows document
retrieval, and is not necessary after a certain period of time for the effective and efficient
operation of the government of the City of Atascadero; and
WHEREAS, Section 34090 of the Government Code of the State of California provides
a procedure whereby any City record which has served its purpose and is no longer required may
be destroyed; and
WHEREAS, there is a need for a City-wide records retention schedule which
standardizes the length of time records are kept according to all applicable legal, fiscal,
administrative and historic requirements; and
WHEREAS, the State of California has adopted guidelines for retention period for
various government records;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ATASCADERO
DOES RESOLVE AS FOLLOWS:
Section 1. The Records Retention Schedule attached hereto as Exhibit A is hereby
adopted and shall be implemented on an ongoing basis without further action by the City
Council.
Section 2. The records of the City of Atascadero, as set forth in the Records Retention
Schedule, Exhibit A, attached hereto and incorporated herein by this reference, are hereby
authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the
State of California and in accordance with the provision of said schedule upon the request of the
Department Head and with the consent in writing of the City Attorney, without further action by
the City Council of the City of Atascadero.
City of Atascadero
Resolution No.2003-047
Page 2 of 2
Section 3. The City Council does hereby direct the Records Manager, appointed by the
City Manager, in consultation with the City Attorney, to review annually state and federal
regulations and to update the Records Retention Schedule as necessary.
Section 4. The term "records" as used herein shall include documents, instructions,
books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the
California Public Records Act.
Section 5. The City Clerk shall certify to the passage and adoption of this resolution and
enter it into the book of original resolutions.
Section 6. This resolution shall become effective immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City Council of the City of Atascadero on October
14, 2003 by the following roll call vote:
AYES: Council Members Luna, O'Malley, Pacas, Scalise and Mayor Clay
NOES: None
ABSTAIN: None
ABSENT: None
CITY OF ATASC E
l
LZ
rry L. V.,`Mayor
ATTEST:
Marcia McClure Torgerson, C.M. ., City Clerk
APPR VED AS TO FORM:
Roy I
Hanley, Crty At rney
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City of Atascadero
Resolution No.2003-047
Page 3 of 3
EXHIBIT A
The Records Retention Schedule is available for review in the City Clerk's Office.
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