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HomeMy WebLinkAboutMinutes 042898 Approved as Submitted Meeting Date: 05/12/98 MINUTES ATASCADERO CITY COUNCIL MEETING TUESDAY,APRIL 28, 1998 CLOSED SESSION, 6:30 P.M.: 1) Conference with legal counsel—Anticipated litigation—Colony Roads Significant exposure to litigation pursuant to Govt. Code Sec. 54956.9 (b) City Clerk Marcia Torgerson announced that the Closed Session was cancelled and would be continued to the next City Council meeting as there is not a quorum. REGULAR SESSION, 7:00 P.M.: Mayor Carden called the Regular Session to order at 7:04 p.m. and Council Member Lerno led the Pledge of Allegiance. ROLL CALL: Present: Council Members Clay, Lerno, Luna and Mayor Carden Absent: Mayor Pro Tem Johnson Staff Present: City Manager Wade McKinney, Police Chief Dennis Hegwood, Fire Chief Mike McCain, Community Services Director Brady Cherry, Acting Finance Director Rachelle Rickard, Community Development Director Paul Saldana, Recreation Supervisor Geoff English and City Attorney Roy Hanley. Others Present: City Clerk Marcia Torgerson APPROVAL OF AGENDA: MOTION: By Council Member Luna and seconded by Council Member Clay to approve the agenda. Motion passed 4:0 by a roll-call vote. COUNCIL ANNOUNCEMENTS AND REPORTS: Council Member Clay announced the Better than Spaghetti dinner for the open house at the Junior High on April 30, 1998. Mayor Carden thanked City Manager Wade McKinney for sending Planning Commissioner Sauter a thank you letter for his leadership at the City Council/Planning Commission Workshop. PRESENTATIONS: A. Proclamation: "April 1998—Volunteer Recognition Month" Recreation Supervisor Geoff English accepted the Proclamation on behalf of all volunteers. B. Proclamation: "April 1998 —Public Schools Month" Fire Chief Mike McCain accepted the Proclamation on behalf of the Masons. COMMUNITY FORUM: Michael Kovacs, south Atascadero, asked questions concerning the CDBG process. Police Chief Dennis Hegwood announced his promotion of Sergeant John Couch to the rank of lieutenant. Lt. John Couch stated that he looks forward to working with the community and the other members of the department. Mayor Carden closed the Community Forum. A. CONSENT CALENDAR: Roll Call 1. City Council Minutes—March 24, 1998 (City Clerk's recommendation:Approve) 2. City Treasurer's Report—March 1998 (City Treasurer's recommendation: Review and accept) 3. March 1998 Accounts Payable& Pam—Fiscal Impact: $871,546 07 (Staff recommendation: Review and approve) 4. Parking_Ordinance for Vehicles for Sale—Fiscal Impact: Minor increase in revenues from the collection of fines (City Attorney Recommendation: Waive reading of Ordinance No. 346 and introduce for second reading by title only) [Roy Hanley] 5. Weed Abatement Program—Declaring vegetative growth and/or refuse a public nuisance- Fiscal Impact: None (Staff recommendation: Approve Resolution No. 1998-019) [Mike McCain] 6. Purchase of a GMC C2500 Pickup Truck—Through the State Cooperative bid process— Fiscal Impact: $18,657 plus a 1%State service fee (Staff recommendation: Approve Resolution No. 1998-020) [Brady Cherry] Mayor Carden pulled and tabled Item#A-4 until the next Council meeting. Council Member CC 04/28/98 Page 2 of 5 Lerno pulled Item#A-3 and#A-6. MOTION: By Council Member Luna and seconded by Council Member Clay to approve Item #A-1, 2, and 5. Motion passed 4:0 by a roll-call vote. RE: Item #A-3: Council Member Lerno asked for clarification of the monies paid this last month to North Coast Engineering ($34,000). Wade McKinney explained that there are several projects that make up the $34,000. He stated that staff is currently conducting a review of our engineering costs. Mr. McKinney said that they expect that review to be before the City Council in May 1998. He explained that a significant portion of the fees are reimbursed to the City from contractors and/or grant monies that cover some of the road improvements. MOTION: By Council Member Clay and seconded by Council Member Luna to approve Item#A-3 Motion passed 4:0 by a roll-call vote. RE: Item#A-6: Council Member Lerno asked for clarification of the memo from Wade McKinney regarding this item (see Attachment A). Mr. McKinney explained the Council's options from purchasing a truck through the State to purchasing a truck from Atascadero Ford. Mr. McKinney stated that his recommendation is that there is value in purchasing locally both our time and energy in dealing with the vehicle, we receive the City's portion of the sales tax, we do not have to travel to pick up the vehicle, warranty work can be done in town, and it's a year newer vehicle. Therefore, he recommends the Council deny Resolution No. 1998-020 and purchase the truck locally. MOTION: By Council Member Clay and seconded by Council Member Lerno to deny Item #A-6. Motion passed 4:0 by a roll-call vote. B. PUBLIC HEARINGS: (None submitted) C. MANAGEMENT REPORTS: 1. Public Hearing Noticing Requirements—A review of State and local public hearing noticing requirements for planning projects and entitlements—Fiscal Impact: Minor increase in postage costs. (Staff recommendation: Direct, by minute order, an increase in the radius for public hearing notices within the Residential Suburban Zoning District) [Paul Saldana] Community Development Director Paul Saldana gave the staff report and answered questions of the Council. CC 04/28/98 Page 3 of 5 PUBLIC COMMENT Rush Kolemaine, P.O. Box 1990, expressed his support of this item. He stated that he would like to see agricultural areas included in this policy. Mayor Carden closed the Public Comment period. MOTION: By Council Member Luna and seconded by Council Member Clay to direct, by Minute Order, an increase in the radius for public hearing notices within the RS Zoning District. Motion passed 4:0 by a roll-call note. 2. City of Atascadero Media Guidelines—Fiscal Impact: None (Staff recommendation: Receive and file) [Wade McKinney] City Manager Wade McKinney gave the staff report. There was Council consensus that they approved of the Media Guidelines and asked that the Council be included in training. 3. Information Bulletin D. CITY ATTORNEY REPORTS (None submitted) E. COMMITTEE REPORTS None. F. INDIVIDUAL DETERMINATION AND/OR ACTION: City Council Council Member Clay commented on how much he enjoyed the community concert which benefited the REC program. Mayor Carden reminded staff about the road improvement sign near the high school that is still out. City Treasurer City Treasurer Rudy Hernandez stated that he has prepared a draft Investment Policy. It is currently being reviewed by staff. He asked that the Finance Committee review the Investment Policy. It will then be placed on the Council's agenda for approval.. CC 04/28/98 Page 4 of 5 G. ADJOURNMENT: Mayor Carden adjourned the Regular Session at 7:50 p.m. until the next scheduled meeting on May 12, 1998. MINUTES RECORDED AND PREPARED BY: 1 Marcia M. Torger son, City Cle ATTACHMENT A: Memo from Wade McKinney to Public, Council Members and Staff CC 04/28/98 Page 5 of 5 ATTACHMENT #A Atascadero CIty Council Minutes 4/28/98 Cl* ty of At From the Office of the City Manager Date: April 27,1998 To: Public,Council Members and Staff From: Wade G. McKinney, City Manager Subject: City Council Agenda Item A6 purchase of pickup Unfortunately,I did not realize until after the staff report was prepared that we had not provided an opportunity for our local dealership to bid on our vehicle purchase. I have reviewed the proposed pickup purchase with the owner of our local Atascadero auto dealership. Where possible, I prefer buying locally. Our purchase supports the local economy,sets an example to the community about the importance of local purchasing and makes follow-up or warranty work more convenient(less expensive)for the City. Atascadero Ford did not participate in the State bid that we used in the staff report. They have contacted Ford Motor.Corporation and have offered a similarly equipped 1999 vehicle (one year newer) for$21,279. This is$1,083 higher than the State bid. The City would receive a portion of the sales taxes paid if the vehicle was purchased from Atascadero Ford (approximately$210). The State bid vehicle would be delivered in Fresno creating delivery expenses either through transportation or city staff traveling to Fresno. Additionally, all warranty work would be done in Atascadero providing the City with time and money savings to the operating budget. All told,there is likely no significant cost difference in the two options. Should Council wish to consider purchasing the vehicle from Atascadero Ford, they must first make a finding that the total cost of purchasing, including purchase price,sales taxes, delivery costs and ongoing warranty work will result in the lowest responsible bid.