HomeMy WebLinkAboutMinutes 033198 - Joint Mtng Approved as Submitted
DATE: 07/28/98
MINUTES
CITY OF ATASCADERO
CITY COUNCIL /PLANNING COMMISSION
JOINT WORKSHOP
Tuesday, March 31, 1998, 6:30 p.m.
City Hall, 4t" floor
I. CALL MEETING TO ORDER
Mayor Carden called the Joint Workshop to order at 6:34 p.m.
II. PLEDGE OF ALLEGIANCE: Commissioner Sauter
III. ROLL CALL:
Council Member Clay Commissioner Arrambide
Council Member Lerno Commissioner Clark
Council Member Luna Commissioner Eddings
Mayor Pro Tem Johnson Commissioner Fonzi
Mayor Carden Commissioner Hageman
Commissioner Sauter
Chairman Zimmerman
All were present except Chairman Zimmerman due to illness.
IV. APPROVAL OF AGENDA: Roll Call
MOTION: By Council Member Luna and seconded by Council Member Clay to
approve the agenda.
Motion passed 11:0 by a roll-call vote.
V. COMMUNITY FORUM: None
VI. WELCOME: City Manager Wade McKinney
City Manager Wade McKinney reviewed the Shared Vision and Priorities lists from the City
Council's Strategic Planning Workshop of February 17 & 18, 1998. He explained that the City
needs to be prepared as an organization to answer questions of the community and include them
in the process. Mr. McKinney stated that during this workshop it was important to: 1) Listen, 2)
Be open and share ideas, 3) Problem solve, not blame and 4) Have fun.
VII. INTRODUCTION OF COUNCIL MEMBERS/COMMISSIONERS:
Mr. McKinney asked each Council Member/Commissioner to state:
1. Their name
2. How long they've been on the Council/Commission
3. How long they've lived in the community
4. One aspect of living in Atascadero you like
Each Council Member and Commissioner introduced themselves and gave a brief history of their
involvement in the community. They all agreed on the aspects of living in Atascadero they like;
friendly, community feeling,peaceful, quiet, no traffic, rural feeling with urban amenities, can
raise children in a safe environment,trees, hills, great quality of life and climate and low crime
rate.
VII. THE ROLL OF THE PLANNING COMMISSION IN LOCAL GOVERNMENT:
Community Development Director Paul Saldana
Advise City Council
General Plan—Basis of land use decisions—Amendments are allowed 4 times per year
Housing Element— 1994—review every 5 years
Land Use Element
Zoning
Redevelopment
Land Use Decisions
Conditional Use Permits
Variances
Subdivision of real property
"Appeal" Board
Staff decisions
Hearing Body (i.e. Noise)
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VIII. EXPECTATIONS AND NEEDS:
The Council/ Commission was asked by Mr. McKinney and Mr. Saldana to separate and create
lists of the following:
What do you expect from the Council/Commission?
What do you need from the Council/Commission?
IX. PRESENTATION OF EXPECTATIONS AND NEEDS:
City Council: What are our expectations of the Planning Commission?
• Know the General Plan
• Know the City (socially/geographically)
• Do their homework
• Visit project sites and walk them
• Advise the Council rather than read the Council (don't shop for votes)
• Understand that the Commission is an advisory body, not a policy body
• Should be a good cross-section of the community
• Understand the Council's direction
• Be able to make unpopular decisions—take the heat. Don't bend to the roar of the
audience.
• Regular attendees
• Recognize they are ambassadors of the City
Planning Commission: What are our expectations of the City Council?
• Vision of the community
• Community involvement
• Good listeners
• Historical perspective of the community
• Open mindedness
• Supportive of the Planning Commission
• Approachable—easy to access for the purpose of discussion
• Commitment—not including serial discussions (violation of the Brown Act)
City Council: What do we need from the Planning Commission?
• When confusion about policy of the Council, seek clarification through
Chairman/Mayor. This may trigger a joint meeting.
• Complete products—no loose ends
• Identify issues
• No surprises, if critical of a policy/vote, give the Council a chance to review
• Respect each other—no personal attacks
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Planning Commission: What do we need from the City Council?
• Clarify policy—set rules
• Regular joint meetings
• Council's vision concerning elements of the General Plan
• Plan of action—Focusing on a few priorities
• Communication—system for interaction
• Trust between Council/Commission
X. DEVELOPMENT OF ISSUES: Wade McKinney and Paul Saldana
• How do we deal with unpopular decisions?
• What is enough homework?
• How does Commission ask Council to change rules?
• How do we clarify what the Council wants or find out why they are taking a specific
action?
• Should there be "Joint"Meetings? What would be the agenda, issues?
• What is the Council's vision, plan of action?
• How do we get more information on infrastructure, services, etc.?
• How do we improve communication between Commission and Council?
• Give feedback on support or lack thereof.
• Can Commission approach Council Members concerning thoughts on issues?
• How do we get"policy" information from Council?
XI. COMMUNITY DEVELOPMENT REPORT: Paul Saldana
Mr. Saldana reported that the following issues would be coming in front of the
Commission and/or Council this year:
• Update the local guidelines implementing CEQA
• Review and update of the Zoning Ordinance
• Review and update of the Subdivision Ordinance
• Review and possible update of special purpose ordinances
• Update of the Downtown Master Plan
• Adoption of 1997 Uniform Construction Code
• Adoption of a"permit streamlining" ordinance
• Development of a redevelopment plan
• EIR for the Lakes Project
• General Plan amendments
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XII. ACTION PLANNING: Wade McKinney
ISSUE:
Communication
GOAL:
Ability to work as a team
ACTION:
Periodic meetings of Mayor/Chairman
Joint meetings annually or on every 5th Tuesday
Clarify how we can communicate informally
Social event
Attend each others meetings
Copies of each others minutes
Community reports to Planning Commission
Joint briefing on specific issues
XIII. ADJOURNMENT:
Mayor Carden adjourned the Joint Workshop at 9:07 p.m. to the City Council's next scheduled
regular meeting on April 14, 1998 and the Planning Commission's next scheduled regular
meeting on April 7, 1998.
MINUTES PREPARED BY:
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Marcia M. Torgerson, City Cderk
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