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Home My WebLink AboutCC_2014-02-11_Agenda Packet CITY OF ATASCADERO CITY COUNCIL AGENDA Tuesday, February 11, 2014 City Hall Council Chambers, 4th floor 6500 Palma Avenue, Atascadero, California (Enter on Lewis Ave.) REGULAR SESSION – CALL TO ORDER: PLEDGE OF ALLEGIANCE: Council Member Moreno ROLL CALL: Mayor O’Malley Mayor Pro Tem Sturtevant Council Member Fonzi Council Member Kelley Council Member Moreno APPROVAL OF AGENDA: Roll Call City Council Regular Session: 6:00 P.M. Successor Agency: Immediately following the conclusion of the City Council meeting PRESENTATIONS: 1. Employee Service Awards 2. Humane Society Proclamation – Spay Day USA 3. SLOCOG – US 101 Corridor Study A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. DRAFT MINUTES: Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting.) 1. December 2013 Accounts Payable and Payroll  Fiscal Impact: $2,803,599.31  Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for December 2013. [Administrative Services] 2. Contract Award – Atascadero Transit Drivers Services  Fiscal Impact: The annual service contract fee of $132,920.67 is less t han the currently budgeted amount of $149,250 for fiscal year 2014/2015.  Recommendation: Council authorize the City Manager to execute a contract with MV Transportation, Incorporated, for Atascadero Transit driver services for an amount not to exceed $132 ,960.67 per year for the three year contract term. [Public Works] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council. Any members of the public who have questions or need information, may contact the City Clerk’s Office, between the hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or mtorgerson@atascadero.org.) B. PUBLIC HEARINGS: None C. MANAGEMENT REPORTS: 1. Approval of Master Site Plan Amendment 2014-1 Colony Park  Fiscal Impact: The fiscal impact of the amendment is considered to be neutral.  Recommendation: Parks and Recreation Commission recommends: The City Council approve Amendment 2014-1 to the Colony Park Master Plan. [Community Development/Community Services] 2. Fiscal Year 2012-2013 Audit  Fiscal Impact: None.  Recommendation: Council review and accept the financial audit for the period ended June 30, 2013. [Administrative Services] 3. Strategic Planning 2013 - Update on Council Goals  Fiscal Impact: There is no direct impact as a result of this report.  Recommendation: Council: 1. Provide feedback or additional direction if necessary; and, 2. Receive and file this report on the progress being made relative to the City Council’s six goals. [City Manager] 4. Community Development – Strategic Planning Update – Oral Report  Fiscal Impact: None  Recommendation: Council receive oral report. [Community Development] COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a re ferral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Mayor O’Malley 1. City / Schools Committee 2. County Mayors Round Table 3. Integrated Waste Management Authority (IWMA) 4. SLO Council of Governments (SLOCOG) 5. SLO Regional Transit Authority (RTA) Mayor Pro Tem Sturtevant 1. City / Schools Committee 2. City of Atascadero Finance Committee 3. Community Action Partnership of SLO County 4. League of California Cities – Council Liaison Council Member Fonzi 1. Air Pollution Control District 2. City of Atascadero Design Review Committee 3. Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero 4. SLO Local Agency Formation Commission (LAFCo) Council Member Kelley 1. Atascadero State Hospital Advisory Committee 2. City of Atascadero Design Review Committee 3. Economic Vitality Corporation, Board of Directors (EVC) 4. Homeless Services Oversight Council Council Member Moreno 1. California Joint Powers Insurance Authority (CJPIA) Board 2. City of Atascadero Finance Committee (Chair) E. INDIVIDUAL DETERMINATION AND / OR ACTION: 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager F. ADJOURN TO MEETING OF THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at t his public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Lori Mlynczak, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the February 11, 2014 Regular Session of the Atascadero City Council was posted on February 5, 2014, at the Atascadero City Hall, 6500 Palma Avenue, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 5th day of February, 2014, at Atascadero, California. Lori Mlynczak, Deputy City Clerk City of Atascadero City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. Council meetings will be held at the City Hall Council Chambers, 6500 Palma Avenue, Atascadero. Matters are considered by the Council in the order of the printed Agenda. Regular Council meetings are televised live, audio recorded and videotaped for future playback. Charter Communication customers may view the meetings on Charter Cable Channel 20 or via the City’s website at www.atascadero.org. Meetings are also broadcast on radio station KPRL AM 1230. Contact the City Clerk for more information (470-3400). Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall, 6500 Palma Avenue, Atascadero, and on our website, www.atascadero.org. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office . In compliance with the Americans with Disab ilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager’s Office or the City Clerk’s Office, both at (805) 470-3400. Notification at least 48 hours prior to the m eeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, “COMMUNITY FORUM”, the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized. 1. Give your name for the record (not required) 2. State the nature of your business. 3. All comments are limited to 3 minutes. 4. All comments should be made to the Mayor and Council. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present This is the time item s not on the Agenda may be brought to the Council’s attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). If you wish to use a computer presentation to support your comments, you must notify the City Clerk 's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City C lerk before the meeting begins to announce your presence and turn in the printed copy. TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will ident ify the subject, staff will give their report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to s tep up to the lectern. If you wish to speak for, against or comment in any way: 1. You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3. Make your statement 4. All comments should be made to the Mayor and Council 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes The Mayor will announce when the public comment period is closed, and thereafter, no further p ublic comments will be heard by the Council. ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 139644 12/04/2013 C3 CONSTRUCTION & DEVELOPMENT 5,000.00Accounts Payable Check 139645 12/04/2013 DIANI BUILDING CORPORATION 56,533.65Accounts Payable Check 139646 12/04/2013 MISSION COMMUNITY BANK 2,484.20Accounts Payable Check 139647 12/04/2013 SANTA MARGARITA CONST. CORP.22,357.80Accounts Payable Check 139648 12/05/2013 ATASCADERO MID MGRS ORG UNION 40.00Payroll Vendor Payment 139649 12/05/2013 ATASCADERO POLICE OFFICERS 1,284.00Payroll Vendor Payment 139650 12/05/2013 ATASCADERO PROF. FIREFIGHTERS 720.00Payroll Vendor Payment 139651 12/05/2013 FLEX-PLAN SERVICES INC.2,139.82Payroll Vendor Payment 139652 12/05/2013 HARTFORD LIFE INSURANCE 12,377.19Payroll Vendor Payment 139653 12/05/2013 NATIONWIDE RETIREMENT SOLUTION 529.27Payroll Vendor Payment 139654 12/05/2013 SEIU LOCAL 620 779.81Payroll Vendor Payment 139655 12/05/2013 VANTAGEPOINT TRNSFR AGT 106099 288.29Payroll Vendor Payment 139656 12/05/2013 VANTAGEPOINT TRNSFR AGT 304633 2,479.17Payroll Vendor Payment 1474 12/06/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 37,289.98Payroll Vendor Payment 1475 12/06/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 55,819.27Payroll Vendor Payment 1476 12/06/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 281.04Payroll Vendor Payment 1477 12/06/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 354.21Payroll Vendor Payment 1478 12/06/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 1,486.53Payroll Vendor Payment 1479 12/06/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 937.15Payroll Vendor Payment 1480 12/06/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 1,543.11Payroll Vendor Payment 1481 12/06/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 1,038.16Payroll Vendor Payment 1482 12/06/2013 STATE DISBURSEMENT UNIT 874.61Payroll Vendor Payment 139657 12/06/2013 RAMINHA CONSTRUCTION, INC.227,880.47Accounts Payable Check 1483 12/10/2013 RABOBANK, N.A.57,834.54Payroll Vendor Payment 1484 12/10/2013 EMPLOYMENT DEV DEPARTMENT 15,994.63Payroll Vendor Payment 1485 12/10/2013 EMPLOYMENT DEV. DEPARTMENT 1,078.37Payroll Vendor Payment 139658 12/10/2013 ATASCADERO TRAFFIC WAY STORAGE 660.00Accounts Payable Check 139659 12/10/2013 D-KAL ENGINEERING, INC.230,785.83Accounts Payable Check 139660 12/13/2013 ALLAN HANCOCK COLLEGE 159.50Accounts Payable Check 139661 12/13/2013 JOE ALLEN 128.00Accounts Payable Check 139662 12/13/2013 ALTHOUSE & MEADE, INC.5,100.00Accounts Payable Check 139663 12/13/2013 AMERICAN MARBORG 107.25Accounts Payable Check 139664 12/13/2013 AMERICAN TRAFFIC PRODUCTS INC.71.06Accounts Payable Check 139665 12/13/2013 AMERICAN WEST TIRE & AUTO INC 3,331.71Accounts Payable Check ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 139666 12/13/2013 AT&T 109.71Accounts Payable Check 139667 12/13/2013 AT&T 636.80Accounts Payable Check 139668 12/13/2013 AT&T 150.00Accounts Payable Check 139670 12/13/2013 ATASCADERO MUTUAL WATER CO.15,706.80Accounts Payable Check 139671 12/13/2013 BANK OF NEW YORK MELLON 2,300.00Accounts Payable Check 139672 12/13/2013 BATTERY SYSTEMS 55.62Accounts Payable Check 139673 12/13/2013 BAUER COMPRESSORS 502.75Accounts Payable Check 139674 12/13/2013 SHIRLEY R. BRUTON 207.00Accounts Payable Check 139675 12/13/2013 C & N TRACTORS 127.82Accounts Payable Check 139676 12/13/2013 CALPORTLAND COMPANY 422.56Accounts Payable Check 139677 12/13/2013 CED CONSOLIDATED ELECTRICAL 862.65Accounts Payable Check 139678 12/13/2013 CHEVRON & TEXACO BUS. CARD 679.86Accounts Payable Check 139679 12/13/2013 CL CONSTRUCTION SERVICES, INC 35.49Accounts Payable Check 139680 12/13/2013 COAST ELECTRONICS 442.47Accounts Payable Check 139681 12/13/2013 COAST LINE DISTRIBUTING 262.62Accounts Payable Check 139682 12/13/2013 CRYSTAL SPRINGS WATER 77.05Accounts Payable Check 139683 12/13/2013 DAN BIDDLE PEST CONTROL SERVIC 135.00Accounts Payable Check 139684 12/13/2013 DARRYL'S LOCK AND SAFE 118.38Accounts Payable Check 139685 12/13/2013 DEPARTMENT OF JUSTICE 32.00Accounts Payable Check 139686 12/13/2013 DEPARTMENT OF TRANSPORTATION 619.80Accounts Payable Check 139687 12/13/2013 DISH 97.00Accounts Payable Check 139688 12/13/2013 DOWNEY BRAND, LLP 365.00Accounts Payable Check 139689 12/13/2013 ESCUELA DEL RIO 80.00Accounts Payable Check 139690 12/13/2013 EWING IRRIGATION GOLF INDUSTRL 359.14Accounts Payable Check 139691 12/13/2013 FARM SUPPLY COMPANY 436.43Accounts Payable Check 139692 12/13/2013 FERGUSON ENTERPRISES, INC.430.00Accounts Payable Check 139693 12/13/2013 FERRELL'S AUTO REPAIR 573.00Accounts Payable Check 139694 12/13/2013 FGL ENVIRONMENTAL 355.00Accounts Payable Check 139695 12/13/2013 WARREN FRACE 300.00Accounts Payable Check 139696 12/13/2013 GAS COMPANY 947.86Accounts Payable Check 139697 12/13/2013 GEM AUTO PARTS 439.59Accounts Payable Check 139698 12/13/2013 GILBERT'S LANDSCAPES 407.91Accounts Payable Check 139699 12/13/2013 JEREL HALEY 128.00Accounts Payable Check 139700 12/13/2013 IMPACT ABSORBENTS, INC.612.75Accounts Payable Check 139701 12/13/2013 INHOUSE SECURITY SERVICE, LLC 698.44Accounts Payable Check 139702 12/13/2013 THE INK CO.60.19Accounts Payable Check 139703 12/13/2013 J. CARROLL CORPORATION 1,180.50Accounts Payable Check ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 139704 12/13/2013 CAROL D. JANSSEN 327.60Accounts Payable Check 139705 12/13/2013 JOHN DEERE LANDSCAPES, INC.385.47Accounts Payable Check 139706 12/13/2013 KIDZ LOVE SOCCER 735.00Accounts Payable Check 139707 12/13/2013 LEE WILSON ELECTRIC CO. INC 1,635.75Accounts Payable Check 139708 12/13/2013 LIFE ASSIST, INC.668.43Accounts Payable Check 139709 12/13/2013 MEDWORKS MEDICAL CENTER 110.00Accounts Payable Check 139710 12/13/2013 MICHAEL K. NUNLEY & ASSC, INC.11,135.35Accounts Payable Check 139711 12/13/2013 MID-COAST GEOTECHNICAL, INC.3,345.00Accounts Payable Check 139712 12/13/2013 MID-COAST MOWER & SAW, INC.61.60Accounts Payable Check 139713 12/13/2013 DEBRA MILLER 488.32Accounts Payable Check 139714 12/13/2013 MINER'S ACE HARDWARE 485.72Accounts Payable Check 139715 12/13/2013 MISSION UNIFORM SERVICE 193.38Accounts Payable Check 139716 12/13/2013 MJ BERTACCINI & ASSOCIATES 2,117.50Accounts Payable Check 139717 12/13/2013 REON C MONSON 171.00Accounts Payable Check 139718 12/13/2013 OFFICE DEPOT INC.568.77Accounts Payable Check 139719 12/13/2013 PACIFIC COAST GYMNASTICS CENTE 207.20Accounts Payable Check 139721 12/13/2013 PACIFIC GAS AND ELECTRIC 20,996.44Accounts Payable Check 139722 12/13/2013 PERRY'S PARCEL & GIFT 42.69Accounts Payable Check 139723 12/13/2013 PETERSON U-CART 169.43Accounts Payable Check 139724 12/13/2013 PIONEER RESEARCH CORP.1,068.00Accounts Payable Check 139725 12/13/2013 PROCARE JANITORIAL SUPPLY,INC.639.11Accounts Payable Check 139726 12/13/2013 RAIN FOR RENT BAKERSFIELD 6,133.50Accounts Payable Check 139727 12/13/2013 RANGE MASTER 159.30Accounts Payable Check 139728 12/13/2013 JERI RANGEL 300.00Accounts Payable Check 139729 12/13/2013 RECOGNITION WORKS 155.88Accounts Payable Check 139730 12/13/2013 RACHELLE RICKARD 500.00Accounts Payable Check 139731 12/13/2013 S.L.O. BILLIARDS 475.88Accounts Payable Check 139732 12/13/2013 SAFETY DRIVERS ED., LLC.34.30Accounts Payable Check 139733 12/13/2013 SANTA MARIA TIRE, INC.257.61Accounts Payable Check 139734 12/13/2013 BRIANA SHEAN 75.30Accounts Payable Check 139735 12/13/2013 SHELL 1,493.21Accounts Payable Check 139736 12/13/2013 SHORIN-RYU KARATE 224.00Accounts Payable Check 139737 12/13/2013 STANLEY CONVERGENT SECURITY 890.00Accounts Payable Check 139738 12/13/2013 KURT W. STONE 62.00Accounts Payable Check 139739 12/13/2013 SUNLIGHT JANITORIAL 3,846.00Accounts Payable Check 139740 12/13/2013 SWRCB 1,940.00Accounts Payable Check 139741 12/13/2013 RUSS THOMPSON 300.00Accounts Payable Check ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 139742 12/13/2013 TRIPLE J GREASE REMOVAL 400.00Accounts Payable Check 139743 12/13/2013 U.S. POSTMASTER 200.00Accounts Payable Check 139744 12/13/2013 UNITED RENTALS (NORTH AM), INC 1,414.32Accounts Payable Check 139745 12/13/2013 UNITED STAFFING ASSC., INC.1,613.70Accounts Payable Check 139746 12/13/2013 VALLEY PACIFIC PETROLEUM SVCS 2,957.85Accounts Payable Check 139747 12/13/2013 VERIZON WIRELESS 1,138.90Accounts Payable Check 139748 12/13/2013 VERIZON WIRELESS 100.00Accounts Payable Check 139749 12/13/2013 WEST COAST AUTO & TOWING, INC.386.69Accounts Payable Check 139750 12/13/2013 WEX BANK - 76 UNIVERSL 13,148.02Accounts Payable Check 139751 12/13/2013 XO PANDORA 131.25Accounts Payable Check 139752 12/13/2013 ZEE MEDICAL SERVICES CO.219.89Accounts Payable Check 139753 12/19/2013 ALLSTATE WORKPLACE DIVISION 2,712.01Payroll Vendor Payment 139754 12/19/2013 BLUE SHIELD OF CALIFORNIA 114,736.30Payroll Vendor Payment 139755 12/19/2013 LINCOLN NATIONAL LIFE INS CO 851.24Payroll Vendor Payment 139756 12/19/2013 MEDICAL EYE SERVICES 1,646.62Payroll Vendor Payment 139757 12/19/2013 PREFERRED BENEFITS INSURANCE 9,636.98Payroll Vendor Payment 1486 12/20/2013 STATE DISBURSEMENT UNIT 874.61Payroll Vendor Payment 139758 12/23/2013 ATASCADERO MID MGRS ORG UNION 30.00Payroll Vendor Payment 139759 12/23/2013 ATASCADERO POLICE OFFICERS 1,314.00Payroll Vendor Payment 139760 12/23/2013 ATASCADERO PROF. FIREFIGHTERS 720.00Payroll Vendor Payment 139761 12/23/2013 FLEX-PLAN SERVICES INC.2,139.66Payroll Vendor Payment 139762 12/23/2013 FLEX-PLAN SERVICES INC.155.00Payroll Vendor Payment 139763 12/23/2013 HARTFORD LIFE INSURANCE 8,708.07Payroll Vendor Payment 139764 12/23/2013 NATIONWIDE RETIREMENT SOLUTION 668.81Payroll Vendor Payment 139765 12/23/2013 SEIU LOCAL 620 814.25Payroll Vendor Payment 139766 12/23/2013 VANTAGEPOINT TRNSFR AGT 106099 288.29Payroll Vendor Payment 139767 12/23/2013 VANTAGEPOINT TRNSFR AGT 304633 2,379.17Payroll Vendor Payment 139772 12/23/2013 DIANI BUILDING CORPORATION 366,091.50Accounts Payable Check 139775 12/23/2013 U.S. BANK 11,565.97Accounts Payable Check 139776 12/23/2013 IWINA M. VAN BEEK 526.00Accounts Payable Check 1487 12/24/2013 RABOBANK, N.A.50,391.87Payroll Vendor Payment 1488 12/24/2013 EMPLOYMENT DEV DEPARTMENT 13,179.35Payroll Vendor Payment 1489 12/24/2013 EMPLOYMENT DEV. DEPARTMENT 1,050.12Payroll Vendor Payment 1490 12/24/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 36,599.93Payroll Vendor Payment 1491 12/24/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 56,526.21Payroll Vendor Payment ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 1492 12/24/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 120.98Payroll Vendor Payment 1493 12/24/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 354.21Payroll Vendor Payment 1494 12/24/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 1,486.53Payroll Vendor Payment 1495 12/24/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 793.62Payroll Vendor Payment 1496 12/24/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 1,440.41Payroll Vendor Payment 1497 12/24/2013 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 1,608.30Payroll Vendor Payment 139780 12/26/2013 TAFT ELECTRIC COMPANY 112,288.37Accounts Payable Check 139781 12/28/2013 AGP VIDEO, INC.2,285.00Accounts Payable Check 139782 12/28/2013 A-JAY EXCAVATING, INC.2,190.00Accounts Payable Check 139783 12/28/2013 ALL SIGNS AND GRAPHICS, LLC 402.98Accounts Payable Check 139784 12/28/2013 ALLIANT INSURANCE SERVICES INC 81.00Accounts Payable Check 139785 12/28/2013 ALPHA FIRE SPRINKLER CORP.7,945.23Accounts Payable Check 139786 12/28/2013 ALTHOUSE & MEADE, INC.607.50Accounts Payable Check 139787 12/28/2013 AMERICAN MARBORG 107.25Accounts Payable Check 139788 12/28/2013 AMERICAN WEST TIRE & AUTO INC 1,832.71Accounts Payable Check 139789 12/28/2013 AMI PIPE & SUPPLY, INC.109.83Accounts Payable Check 139790 12/28/2013 ANTECH DIAGNOSTICS 286.10Accounts Payable Check 139791 12/28/2013 AT&T 15.72Accounts Payable Check 139792 12/28/2013 AT&T 129.28Accounts Payable Check 139793 12/28/2013 ATASCADERO HAY & FEED 1,481.16Accounts Payable Check 139794 12/28/2013 ATASCADERO NEWS 1,847.50Accounts Payable Check 139795 12/28/2013 ATASCADERO WASTE ALTERNATIVES 45.29Accounts Payable Check 139796 12/28/2013 BASSETT'S CRICKET RANCH,INC.264.96Accounts Payable Check 139797 12/28/2013 BATTERY SYSTEMS 110.57Accounts Payable Check 139798 12/28/2013 BERNARDS 45,031.69Accounts Payable Check 139799 12/28/2013 BERRY MAN, INC.1,213.43Accounts Payable Check 139800 12/28/2013 BILLOW'S CUSTOM EMBROIDERY 286.39Accounts Payable Check 139801 12/28/2013 BURKE,WILLIAMS, & SORENSON LLP 35,737.96Accounts Payable Check 139802 12/28/2013 BURT INDUSTRIAL SUPPLY 396.36Accounts Payable Check 139803 12/28/2013 C3 CONSTRUCTION & DEVELOPMENT 4,000.00Accounts Payable Check 139804 12/28/2013 CA CHAMBER OF COMMERCE 227.41Accounts Payable Check 139805 12/28/2013 CA CODE CHECK, INC.17,466.30Accounts Payable Check 139806 12/28/2013 CAL-COAST REFRIGERATION, INC 2,072.98Accounts Payable Check 139807 12/28/2013 ALFREDO CASTILLO 76.02Accounts Payable Check 139808 12/28/2013 KATHLEEN J. CINOWALT 173.81Accounts Payable Check 139809 12/28/2013 CLASSIC BLINDS & DRAPERIES 12,079.10Accounts Payable Check ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 139810 12/28/2013 COAST ELECTRONICS 191.35Accounts Payable Check 139811 12/28/2013 COASTAL COPY, LP 107.20Accounts Payable Check 139812 12/28/2013 COLE FARMS, INC.5,339.00Accounts Payable Check 139813 12/28/2013 JOHN COUCH 600.00Accounts Payable Check 139814 12/28/2013 LEA COULTON 61.50Accounts Payable Check 139815 12/28/2013 COUNTY OF SAN LUIS OBISPO 256.00Accounts Payable Check 139816 12/28/2013 CROP PRODUCTION SERVICES, INC.1,129.82Accounts Payable Check 139817 12/28/2013 DAVID CRYE 1,750.00Accounts Payable Check 139818 12/28/2013 DAKOS LAND SURVEYS, INC.600.00Accounts Payable Check 139819 12/28/2013 SANDRA N. DEAL PH.D.350.00Accounts Payable Check 139820 12/28/2013 DEPARTMENT OF FORESTRY & FIRE 1,127.70Accounts Payable Check 139821 12/28/2013 DOCUTEAM 123.40Accounts Payable Check 139822 12/28/2013 DON PIERCE TRUCKING 1,624.50Accounts Payable Check 139823 12/28/2013 DRIVE CUSTOMS 323.00Accounts Payable Check 139824 12/28/2013 EARTH SYSTEMS PACIFIC 762.00Accounts Payable Check 139825 12/28/2013 KERRIN M. EDMONDS 12.00Accounts Payable Check 139826 12/28/2013 EL CAMINO CAR WASH 22.00Accounts Payable Check 139827 12/28/2013 EL CAMINO VETERINARY HOSP 798.45Accounts Payable Check 139828 12/28/2013 ESCUELA DEL RIO 160.00Accounts Payable Check 139829 12/28/2013 ETHOS 19,780.00Accounts Payable Check 139830 12/28/2013 FARM SUPPLY COMPANY 295.19Accounts Payable Check 139831 12/28/2013 FASTENAL COMPANY 342.12Accounts Payable Check 139832 12/28/2013 FDM SOFTWARE LTD.3,616.00Accounts Payable Check 139833 12/28/2013 FEDERAL EXPRESS 35.59Accounts Payable Check 139834 12/28/2013 FENCE FACTORY ATASCADERO 1,644.50Accounts Payable Check 139835 12/28/2013 FGL ENVIRONMENTAL 196.00Accounts Payable Check 139836 12/28/2013 FIRST TRANSIT, INC.39,824.33Accounts Payable Check 139837 12/28/2013 LANA L. FLATEN 150.00Accounts Payable Check 139838 12/28/2013 FLYMEAT.COM 77.90Accounts Payable Check 139839 12/28/2013 FRANCHISE TAX BOARD 145.81Accounts Payable Check 139840 12/28/2013 FURNITURE INSTALLATION TEAM 6,336.00Accounts Payable Check 139841 12/28/2013 G. SOSA CONSTRUCTION, INC.38,693.12Accounts Payable Check 139842 12/28/2013 GAS COMPANY 172.50Accounts Payable Check 139843 12/28/2013 GEM AUTO PARTS 122.15Accounts Payable Check 139844 12/28/2013 BRADLEY A. HACKLEMAN 350.40Accounts Payable Check 139845 12/28/2013 HAINES & COMPANY, INC.289.55Accounts Payable Check 139846 12/28/2013 HART IMPRESSIONS PRINT & COPY 718.61Accounts Payable Check ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 139847 12/28/2013 HENRY SCHEIN, INC.364.03Accounts Payable Check 139848 12/28/2013 INGLIS PET HOTEL 402.63Accounts Payable Check 139849 12/28/2013 EVELYN R. INGRAM 667.52Accounts Payable Check 139850 12/28/2013 THE INK CO.117.18Accounts Payable Check 139851 12/28/2013 J. CARROLL CORPORATION 43.09Accounts Payable Check 139852 12/28/2013 JK'S UNLIMITED 3,127.69Accounts Payable Check 139853 12/28/2013 JOE A. GONSALVES & SON 3,000.00Accounts Payable Check 139854 12/28/2013 JOEL SWITZER DIESEL REPAIR,INC 135.00Accounts Payable Check 139855 12/28/2013 ROY KNIGHT 2,304.52Accounts Payable Check 139856 12/28/2013 KPRL 1230 AM 160.00Accounts Payable Check 139857 12/28/2013 KRITZ EXCAVATING & TRUCKNG INC 757.07Accounts Payable Check 139858 12/28/2013 LEHIGH HANSON 729.12Accounts Payable Check 139859 12/28/2013 LEXISNEXIS RISK SOLUTIONS FL 170.00Accounts Payable Check 139860 12/28/2013 MADRONE LANDSCAPES, INC.807.00Accounts Payable Check 139861 12/28/2013 BREEZY MARTIN 62.25Accounts Payable Check 139862 12/28/2013 BECKY MAXWELL 48.03Accounts Payable Check 139863 12/28/2013 MENTAL MARKETING, INC.9,944.29Accounts Payable Check 139864 12/28/2013 MICHAEL BRANDMAN ASSOCIATES 61,270.00Accounts Payable Check 139865 12/28/2013 MID-COAST MOWER & SAW, INC.6.94Accounts Payable Check 139866 12/28/2013 MINER'S ACE HARDWARE 1,278.03Accounts Payable Check 139867 12/28/2013 VOID 0.00Accounts Payable Check 139868 12/28/2013 MISSION UNIFORM SERVICE 813.85Accounts Payable Check 139869 12/28/2013 MJ BERTACCINI & ASSOCIATES 1,284.50Accounts Payable Check 139870 12/28/2013 BRETT MOBLEY 66.00Accounts Payable Check 139871 12/28/2013 MOSS, LEVY, & HARTZHEIM LLP 6,000.00Accounts Payable Check 139872 12/28/2013 NAVAJO ROCK & BLOCK 969.08Accounts Payable Check 139873 12/28/2013 NEOPOST USA, INC.435.57Accounts Payable Check 139874 12/28/2013 NORTH AMERICAN FIRE HOSE 102.30Accounts Payable Check 139875 12/28/2013 NORTH CO SEPTIC SERVICE, LLC 2,337.50Accounts Payable Check 139876 12/28/2013 NORTH COAST ENGINEERING INC.3,589.50Accounts Payable Check 139877 12/28/2013 OFFICE DEPOT INC.789.33Accounts Payable Check 139878 12/28/2013 OILFIELD ENVIRONMENTAL & COMP 1,900.00Accounts Payable Check 139879 12/28/2013 O'REILLY AUTOMOTIVE, INC.72.11Accounts Payable Check 139880 12/28/2013 PACIFIC GAS AND ELECTRIC 13,796.58Accounts Payable Check 139881 12/28/2013 PACIFIC INTERLOCK PAVINGSTONE 4,906.48Accounts Payable Check 139882 12/28/2013 PENFIELD & SMITH ENGINEERS INC 1,732.50Accounts Payable Check 139883 12/28/2013 PERRY'S ELECTRIC MOTORS & CTRL 276.25Accounts Payable Check ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 139884 12/28/2013 PHILADELPHIA ZOO 271.17Accounts Payable Check 139885 12/28/2013 SCOTT E. PIPAN 66.00Accounts Payable Check 139886 12/28/2013 CAROL PREBOR 78.50Accounts Payable Check 139887 12/28/2013 PROCARE JANITORIAL SUPPLY,INC.252.13Accounts Payable Check 139888 12/28/2013 RAMINHA CONSTRUCTION, INC.22,837.13Accounts Payable Check 139889 12/28/2013 RECOGNITION WORKS 16.13Accounts Payable Check 139890 12/28/2013 ROB DAVIS BACKHOE 5,900.00Accounts Payable Check 139891 12/28/2013 S.W. MARTIN & ASSOCIATES 700.00Accounts Payable Check 139892 12/28/2013 SAN LUIS PERSONNEL INC.532.44Accounts Payable Check 139893 12/28/2013 SAN LUIS POWERHOUSE, INC.270.00Accounts Payable Check 139894 12/28/2013 VOID 0.00Accounts Payable Check 139895 12/28/2013 SANTA MARIA MOTORCYCLES, LLC 15,225.00Accounts Payable Check 139896 12/28/2013 SUSAN SAXE-CLIFFORD, PH.D.750.00Accounts Payable Check 139897 12/28/2013 SCOTT DAVIS CONSULTING 2,756.25Accounts Payable Check 139898 12/28/2013 SCOTT O'BRIEN FIRE & SAFETY CO 456.88Accounts Payable Check 139899 12/28/2013 SHORIN-RYU KARATE 269.85Accounts Payable Check 139900 12/28/2013 JOHN C. SIEMENS 84.00Accounts Payable Check 139901 12/28/2013 SLO AIR POLLUTION CONTROL DIST 1,890.83Accounts Payable Check 139902 12/28/2013 SLO COUNTY SHERIFF'S OFFICE 237.00Accounts Payable Check 139903 12/28/2013 NANCY SMITH 26.00Accounts Payable Check 139904 12/28/2013 SPECIALTY GEAR & TRANSMISSION 3,500.87Accounts Payable Check 139905 12/28/2013 STANLEY CONVERGENT SECURITY 8,519.00Accounts Payable Check 139906 12/28/2013 STATEWIDE TRAFFIC SAFETY&SIGNS 547.27Accounts Payable Check 139907 12/28/2013 SUPERIOR CRANE & TRANSPORT 528.00Accounts Payable Check 139908 12/28/2013 CALLIE TAYLOR 53.72Accounts Payable Check 139909 12/28/2013 ULTREX BUSINESS PRODUCTS 77.53Accounts Payable Check 139910 12/28/2013 V. LOPEZ JR. & SONS G.E.C. INC 125,083.09Accounts Payable Check 139911 12/28/2013 VALLEY PACIFIC PETROLEUM SVCS 3,300.05Accounts Payable Check 139912 12/28/2013 VERIZON WIRELESS 689.89Accounts Payable Check 139913 12/28/2013 WALLACE GROUP 441.00Accounts Payable Check 139914 12/28/2013 WELL SEEN SIGN CO., LLC 348.53Accounts Payable Check 139915 12/28/2013 WEST COAST AUTO & TOWING, INC.105.00Accounts Payable Check 139916 12/28/2013 WESTERN JANITOR SUPPLY 93.55Accounts Payable Check 139917 12/28/2013 WHYTAL PACIFIC 526.75Accounts Payable Check 139918 12/28/2013 WORKIN.COM, INC.335.50Accounts Payable Check 139919 12/28/2013 ZOO MED LABORATORIES, INC.78.47Accounts Payable Check ITEM NUMBER: A-1 DATE: 02-11-14 Check Number Check Date Vendor Description Amount City of Atascadero Disbursement Listing For the Month of December 2013 $ 2,254,476.24 ITEM NUMBER: A-1 DATE: 02-11-14 ITEM NUMBER: A-2 DATE: 02-11-14 Atascadero City Council Staff Report - Public Works Department Contract Award – Atascadero Transit Drivers Services RECOMMENDATION: Council authorize the City Manager to execute a contract with MV Transportation, Incorporated, for Atascadero Transit driver services for an amount not to exceed $132,960.67 per year for the three year contract term. DISCUSSION: Background: Operated by the City since incorporation in 1979, Atascadero Dial-A-Ride service is a curb-to-curb, demand response public transit system serving the general public, including disabled and mobility-impaired individuals. Atascadero Dial-A-Ride operates within the City limits, an area of approximately 25 square miles. Atascadero Dial-A-Ride currently operates four Ford F450 ve hicles equipped with wheelchair lifts and two-way radios, each with a passenger capacity of 20. Three vehicles are in service with one reserve. On November 5, 2013, a Request for Proposals was issued to provide driver services for Atascadero Transit. All proposing firms were to provide a proposal that included fully supervised, trained and certified drivers as necessary to provide Dial-A-Ride service in a safe and efficient manner. Analysis: City staff solicited proposals for the Atascadero Transit Driver Services. Two proposals were received on December 2, 2013; one from MV Transit and one from the City’s current provider, First Transit. The proposals were reviewed for accuracy and compliance with the proposal requirements and ranked based on graded criteria. MV Transportation received the highest ranking based upon experience operating similar systems, organizational capabilities and resources and, finally, a reasonable cost. The proposed cost from First Transit was significant ly higher. The contract term is for three (3) years from July 1, 2014 to June 30, 2017, with the option of two (2) additional one - year terms at the City’s sole discretion. The contract includes cancelation provisions should the City decide to not continue the service or need to reduce costs in future ITEM NUMBER: A-2 DATE: 02-11-14 budgets. The three year contract amount is for $132,920.67 per year for a total of $398,762.00 for three years. Conclusion: Staff recommends that the City Council authorize the City Manager to execute a three year contract with MV Transportation, Inc. in the amount of $132,920.67 per year for a total of $398,762.00 for three years, with the option of two additional one- year terms for Atascadero Transit driver services. FISCAL IMPACT: Transit services are billed using a formula reflecting a fixed monthly rate plus an hourly rate based on vehicle hours. Transit consolidation was anticipated in the current budget. The annual service contract fee of $132,920.67 is less than the currently budgeted amount of $149,250 for fiscal year 2014/2015. Transit service is funded through fare box revenue, Federal Transit Administration 5307 Urbanized Area Formula Program funds, and State of California Transportation Development Act Funds and does not rely on general fund support. ALTERNATIVE: 1. Council may reject proposals, modify the Request for Proposal to achieve a modified service scope of work, and re-bid the contracted services. ATTACHMENTS: None ITEM NUMBER: C-1 DATE: 02-11-14 Atascadero City Council Staff Report – Community Development/ Community Services Department Approval of Master Site Plan Amendment 2014-1 Colony Park RECOMMENDATION: Parks and Recreation Commission recommends: The City Council approve Amendment 2014-1 to the Colony Park Master Plan. REPORT IN BRIEF: The General Plan requires the City to maintain Master Plans for each of the City’s parks. The Colony Park Master Plan was originally approved in 2005 and needs to be updated to reflect projects that have been built and to accommodate new projects. The most pressing new project is the proposed special needs playground project that the City Council has directed staff to work on. This proposed amendment would relocate the Colony Park playground site from an unimproved area along Atascadero Creek to an improved area next to the Community Center building. The Parks and Recreation Commission reviewed the proposed amendment on January 9, 2104 and is recommending approval on a 6-0 vote. DISCUSSION: Background: In August 2004, the City Council directed staff to proceed with a site plan update for Colony Park (formerly Traffic Way Park) and develop a building design for a new Recreation Center. Volz Design, landscape architects and park planners, were retained by the City to develop a Master Plan for the site. The Master Plan process included a focus group team that discussed and evaluated the present environment and potential of the total property. Many ideas and issues were discussed including: tying the facility to the downtown and future trail and pedestrian ITEM NUMBER: C-1 DATE: 02-11-14 connections, using the creek as a natural park amenity, determining the use of the Hay and Feed building, setting aside an area for a future pool facility, and creating adequate parking and visibility from the street. The Master Plan incorporates several guiding principles supported by the community focus group, including: 1) Accommodation of the recreation center. 2) Retaining and enhancing the Atascadero Girls Softball Association uses. 3) Development of a skate park on-site. 4) Identify a site for a future pool complex. 5) Protection and enhancement of the creek and riparian areas. 6) Provide a balanced design to meet present and future programming needs. 7) Create a facility and park proportionate to Atascadero’s population and economic growth. ITEM NUMBER: C-1 DATE: 02-11-14 Based upon the above principles developed by the focus group, the 2005 Colony Park Master Plan was approved by the City Council on March 22, 2005. 2005 Colony Park Master Plan Playground location along Atascadero Creek. Currently unimproved. ITEM NUMBER: C-1 DATE: 02-11-14 Summary: In May 2013, a group of local residents spoke at a City Council meeting during public comment regarding the need for a playground for special needs children. The Council directed staff to meet with the residents and explore options for a public / private partnership to develop a special needs park. To date, staff has met numerous times with the special needs playground group to review and discuss options for the playground. These meetings have included presentation from three playground manufacture rs with specific playground designs and proposals. One of the conceptual designs for Special Needs Playground Due to the progress the group has made, staff thinks the time is appropriate to amend the Colony Park Master Plan to reflect a location for the special needs playground. The concept of the agreement between the City and playground group is the City will provide the site for the playground and the resident group will raise the funds for the playground equipment and improvements. The final approval of the Colony Park Master Plan and the playground cooperation agreement will be made by the City Council. Analysis: The construction of the Recreation Center and surrounding improvements are slightly different than the Colony Park Master Plan envisioned. The Recreation Center and parking lot were constructed in a slightly different location to avoid the need to relocate the softball fields. In addition, basketball, bocce ball, and petanque courts have been constructed in locations not originally shown on the Colony Park Master Plan. The following amendments to the Colony Park Master Plan are recommended: 1. Move Recreation Center and Park lot to as built locations. 2. Move playground and spray park to open areas east of the Recreation Center. ITEM NUMBER: C-1 DATE: 02-11-14 3. Decrease the area designated for the “future swim com plex”, but still provide adequate area for an Olympic size swimming pool. 4. Show the basketball, bocce and petanque courts in the as built location. 5. Indicate the amphitheater could be built along the Atascadero Creek. 1 2 3 4 5 Area of Master Plan Amendment Proposed Playground location. Improved site next to Recreation Center building ITEM NUMBER: C-1 DATE: 02-11-14 FISCAL IMPACT: Amendment to the Colony Park Master Plan does not change any of the original program elements of the Park. Therefore the fiscal impact of the amendment is considered to be neutral. Relocation of the playground element to an improved site that has the potent ial to be privately funded would be less expensive than if the City developed a playground in the location currently shown on the Master Plan. ATTACHMENTS: 1. Colony Park Master Plan Amendment 2014-1 2. Location Map 3. Draft Resolution of Approval ITEM NUMBER: C-1 DATE: 02-11-14 Attachment 1: Colony Park Master Plan Amendment 2014-1 ITEM NUMBER: C-1 DATE: 02-11-14 Attachment 2: Location Map / Aerial Photo ITEM NUMBER: C-1 DATE: 02-11-14 Attachment 3: Draft Resolution A DRAFT RESOLUTION NO. A A RESOLUTION OF THE ATASCADERO CITY COUNCIL APPROVING AMENDMENT 2014-1 TO THE COLONY PARK MASTER PLAN (CITY OF ATASCADERO) WHEREAS, the City of Atascadero (6500 Palma Avenue, Atascadero, CA 93422), is proposing an amendment 2014-1 to the Site Master Plan for Colony Park (formerly Traffic Way Park); and, WHEREAS, the previously approved Colony Park Master Plan was approved by the City Council on March 22, 2005; and, WHEREAS, the existing Recreation Center and surrounding improvements were constructed in a location different than originally identified in the Colony Park Master Plan; and, WHERAS, the City of Atascadero has recognized the need to develop a special needs playground within Colony Park that is not identified in the Colony Park Master Plan; and, WHEREAS, the Parks and Recreation at public meeting considered the proposed Master Plan Amendment for Colony Park application on January 9, 2014 and considered public testimony and reports from staff; and, WHEREAS, the Parks and Recreation voted to recommend the City Council approve the proposed amendment; and, WHEREAS, the Atascadero City Council at public meeting considered the proposed Master Plan Amendment for Colony Park application on February 11, 2014 and considered public testimony and reports from staff. ITEM NUMBER: C-1 DATE: 02-11-14 NOW THEREFORE, the Atascadero City Council takes the following actions: SECTION 1. Approval. The Atascadero City Council, in a regular session assembled on February 11, 2014, resolved to approval Amendment 2014-1 to the Colony Park Master Plan, subject to the following: EXHIBIT 1: Colony Park Master Plan Amendment 2004-1 On motion by Council Member _______________________ and seconded by Council Member ________________________, the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO By: _______________________________ Tom O’Malley, Mayor ATTEST: ______________________________ Marcia McClure Torgerson, C.M.C., City Clerk APPROVED AS TO FORM: ______________________________ Brian A. Pierik, City Attorney ITEM NUMBER: C-1 DATE: 02-11-14 EXHIBIT 1: Colony Park Master Plan Amendment 2014-1 5599 Traffic Way ITEM NUMBER: C-2 DATE: 02-11-14 Atascadero City Council Staff Report – Administrative Services Department Fiscal Year 2012-2013 Audit RECOMMENDATION: Council review and accept the financial audit for the period ended June 30, 2013. DISCUSSION: The Audit firm of Moss, Levy, and Hartzheim has performed a full audit of the financial statements and found that the City presented fairly and accurately the City’s financial position, and further, that the reporting was in conformity with generally accepted accounting principles. The Financial Statements are a reflection of the Council’s leadership. Council’s commitment to the Financial Strategic Plan and the emphasis on goals of economic development, tourism, and a high quality community had a favorable effect on the City’s year-end results. The 2013-2015 budget document estimated an increase in fund balance of $1,034,420 for the fiscal year. The year ended, however, with an increase of about $1.5 million. The Seven-Year General Fund Projection demonstrates that with continued diligence in fiscal awareness, the City is expected to experience a positive net balance in fiscal year 2017/2018, and at that time will again begin to build General Fund reserves. In addition to the ongoing efforts of the Council to strengthen the economy, there were a few one-time items that occurred during 2012/2013 fiscal year that affected the bottom line. The City received Redevelopment Property Tax Trust Fund (RPTTF) revenue as a result of the dissolution of redevelopment. This property tax revenue came in at just under $2.4 million for the fiscal year. While future distributions of RPTTF are expected in the coming years, those amounts will be only a fraction of the 2012/2103 distribution. Additionally, the City received a one-time refund from the County of San Luis Obispo in the amount of $298,680. This refund was for property tax administration fees that the court decided had been improperly charged and required the County pay these back. This revenue source will not be recurring. ITEM NUMBER: C-2 DATE: 02-11-14 On the expense side, the City had a one -time catch-up payment for liability insurance. The City belongs to a pooled insurance program and the claims incurred within the pool in 2003-2005 were significant. The pool members were charged an additional amount each year for a series of years to repay this liability until the pool administrators changed their methodology in May 2010. In lieu of making annual payments in fiscal years 2010-2011, 2011-2012, and 2012-2013, the members would make one lump sum payment at the end of that period. The City paid about $718,000 in 2012-2013 to satisfy this liability. Below is a table comparing revenues and expenditures for the 2011/2012 and 2012/2013 fiscal years. 2011/2012 Actuals 2012/2013 Actuals % Change $ Change Property Tax 6,890,254$ 6,943,089$ 0.8%52,835$ RPTTF 41,255 2,374,020 5654.5%2,332,765 Sales tax 3,149,612 3,295,061 4.6%145,449 Other Taxes 1,869,966 1,984,090 6.1%114,124 Intergovernmental 81,288 101,364 24.7%20,076 Grants 235,598 269,330 14.3%33,732 Service Charges Mutual Aid 229,371 688,182 200.0%458,811 Public safety 325,023 239,274 -26.4%(85,749) Development 729,623 1,171,425 60.6%441,802 Recreation, zoo, parks & pavilion 729,631 832,563 14.1%102,932 Interest 121,565 51,961 -57.3%(69,604) Interfund charges 1,048,924 752,650 -28.2%(296,274) Other 510,754 1,043,085 104.2%532,331 CFD Transfer 327,773 328,970 0.4%1,197 Total revenues 16,290,637$ 20,075,064$ 23.2%3,784,427$ - - Employee services (12,095,049)$ (12,926,538)$ 6.9%(831,489)$ (4,098,958) (5,134,387) 25.3%(1,035,429) Special purchases (333,699) (337,208) 1.1%(3,509) Capital outlay (216,813) (136,425) -37.1%80,388 Debt service - - 0.0%- Total expenses (16,744,519) (18,534,558) 10.7%(1,790,039)$ NET INCOME (453,882)$ 1,540,506$ Operating supplies & services COMPARATIVE INCOME STATEMENT The effects of the one-time RPTTF revenue boost are evident in the table above. These funds are beneficial to the General Fund and are an important component of the ITEM NUMBER: C-2 DATE: 02-11-14 Seven-Year General Fund Projection. Property Tax (excluding RPTTF) came in as projected and increased about 1% when compared to the prior fiscal year. Sales tax was up slightly this year with about a 5% increase over the 2011/2012. Other Taxes, which includes transient occupancy tax and business licenses, have continued to trend upward, as have revenues from Recreation, Zoo, Parks & Pavilion. The dissolution of redevelopment has shifted some of the revenue previously reported in Interfund Charges to Other. Other also includes the administrative fee refund from the County of $299,000 in 2012/2013. Employee Services came in over the prior year due to a combination of things, but primarily to an increase in the level of mutual aid activity (with corresponding revenue), employee leave payoffs, increased benefit costs, and reduced vacancies. Employee Services still came in about $170,000 under the budgeted amount. The $718,000 lump sum liability insurance payment discussed previously can be seen in operating costs. Excluding this one-time payment, operating costs were up about 8% compared to 2011/2012, but came in about $88,000 less than budgeted. In prior years, operating costs have been reduced annually to mitigate the effects of the sluggish economy ; however, the rising costs of various operating supplies, such as fuel and utilities, have impaired that effort. Overall, expenditures came in about $467,000 under budget, which shows the sustained commitment of the Council and all in the organization to maintain the fiscal health of the City while continuing to provide essential services. The Financial Statements show the General Fund balance at June 30, 2013, was about $8 million, which is 43% of expenditures. This continues to be in line with Council’s long-range financial strategy, maintaining a healthy reserve. Reserves are expected to decrease through fiscal year 2016/2017, at which time they are projected to grow gradually. At no time are reserves expected to drop below 20% of general fund expenditures. AUDIT REPORT The audit report summarizes the City’s financial performance for the fiscal year and provides an overview of financial activities for the year. It is a useful big-picture tool to manage long-term fiscal health of the City. The Management Discussion and Analysis discusses the financial highlights, gives an overview of the financial statements, and provides a financial analysis of the City’s funds. Following that, summarized information on all of the City’s funds can be found. The Notes to the Financial Statements include additional details and explanations of the figures in the Statements, giving the reader a better understanding of the complete fiscal performance of the City. The last section of the report includes detailed information on the balance of each of the funds and their activity. The report was audited by a local independent audit firm, Moss, Levy, and Hartzheim, and as seen on the Independent Auditor’s Report on page 1, was found be to in conformity with generally accepted accounting principles. ITEM NUMBER: C-2 DATE: 02-11-14 FISCAL IMPACT: None. ATTACHMENT: 1. Fiscal Year 2012-2013 Audited City Financial Statements ITEM NUMBER: C-3 DATE: 02-11-14 Atascadero City Council Staff Report – City Manager’s Office Strategic Planning 2013 Update on Council Goals RECOMMENDATIONS: Council: 1. Provide feedback or additional direction if necessary; and, 2. Receive and file this report on the progress being made relative to the City Council’s six goals. DISCUSSION: As part of the City’s annual strategic planning process, the City Council adopted goals on April 23, 2013. The goals adopted at the meeting were: 1. Promote the Atascadero Lake Park, Pavilion, Veterans Memorial and Zoo as an Event Center 2. Pursue more connection between the City Council and Community 3. Promote Common Sense Regulations and Reform 4. Promote Environmental Stewardship 5. Pursue Economic Development 6. Provide High Quality Public Safety Services This report provides an update on the progress being made to date. The action plans that are attached to this report highlight goals and values for each of the initiatives. The values were developed by the Council as the guiding principles for implementation. Progress on the goals is noted on each sheet. ITEM NUMBER: C-3 DATE: 02-11-14 FISCAL IMPACT: There is no direct impact as a result of this report. The two-year budget is based on the goals developed through the strategic planning process and includes funding for these strategic planning goals. ATTACHMENTS: 1. Promote the Atascadero Lake Park, Pavilion, Veterans Memorial and Zoo as an Event Center 2. Pursue more connection between the City Council and Community 3. Promote Common Sense Regulations and Reform 4. Promote Environmental Stewardship 5. Pursue Economic Development 6. Provide High Quality Public Safety Services ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 1 Promote the Atascadero Lake Park, Pavilion, Veterans Memorial and Zoo as an Event Center Action Plan 2013-15 Achieve re-Accreditation of the Zoo  Prepare the physical and infrastructure areas of the Zoo for upcoming inspection. o Upgrading several areas, making them more energy efficient.  ONGOING: Several system improvements were made during the Accreditation Improvement Project, and unnecessary equipment and electrical facilities were removed. The zoo received a $100,000 donation from the Bertha Shultz Trust and plans to use these funds for exhibit and facility upgrades. Staff is working with the trustee to complete the donation. o Moved flamingos to a new and more visually appealing exhibit area at the front of the Zoo Goals Achieve re-accreditation of the Zoo Increase marketing efforts of the Lake Park, Pavilion, Veterans Memorial and Zoo Improve Condition of Facilities at the Lake Park, Pavilion, Veterans Memorial and Zoo Increase parking capacity at the Lake Park complex Create new infrastructure that increases the desirability of the Lake Park Complex to host quality events benefiting the entire community Increase volunteer involvement and programs at the Lake Park Complex Seek compatible land uses around the Lake Park Complex Values Celebrate the Centennial Build Capacity for the Future Spend Time on Good Investments Focus on Hot Spots Leverage Resources Move at a Quick Pace Involve Partners ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 1  COMPLETED: We opened the new Flamingo exhibit in Spring of 2013 and we recently added flamingos received from the Los Angeles Racetrack. o The roof over the lemur holding areas has been leaking and needs to be replaced.  COMPLETED: The roof was completely reconstructed and features were added to make the facility more rodent proof. Also, skylights were installed to provide a more natural experience for the lemurs.  Work with the Zoo Society to obtain funding for reaccreditation projects, including the rebuilding of the lemur exhibit, a new wallaby exhibit, update of the hog exhibit, and other needed renovations.  ONGOING: Have received partial funding.  Attend the AZA Board meeting in March 2014  IN PROGRESS: Staff has registered to attend AZA Board meeting in March. Increase Marketing and Media Exposure of the Pavilion, Lake Park and Zoo  Increase marketing presence on Google, Facebook and other internet sources for the Pavilion as an event center.  ONGOING: Current and upcoming events at the Pavilion are being posted on Facebook and Visit Atascadero website.  Work with City marketing firm to establish effective marketing campaign.  ONGOING: Staff is working with Mental Marketing on a marketing campaign. A new version of the Visit Atascadero website has been launched and traffic is up by 148%. The Visit Atascadero Facebook “likes” are currently at 2,472. Promotions for the Shoulder Season include Romance Month, Family Fun Month, and Wine Month.  Increase the marketing of the Zoo.  ONGOING: Staff coordinated with Mental Marketing on a Zoo promotions video. The video is now on the Visit Atascadero’s website and YouTube. Two more videos are in progress.  Investigate the opportunity for receptions at the Zoo .  IN PROGRESS: Staff is building a relationship with the new Friends of the Zoo. Staff is also planning an event lawn area to replace the existing sand volleyball court (to be relocated to Paloma Creek Park).  Focus on unique aspects of the complex.  ONGOING. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 1 Increase Parking Capacity at the Lake Park Complex  Construct the Zoo Green Parking Lot in 2013.  COMPLETED: The construction of the grant funded Green Parking Lot is complete. This project added 50 parking spaces at the Zoo frontage. Improved Facilities and Infrastructure at the Lake Park Complex  Complete the Accreditation process for the Zoo.  IN PROGRESS: A number of projects have already been completed including the Flamingo Exhibit, removing the alligator pond, replacement of the Lemur Exhibit roof, perimeter fencing replacements, and general site clean-up. Many more projects are underway and in the planning / permitting stage.  Use CDBG Barrier Removal funds to make accessibility improvements to pathways and picnic facilities at the Lake Park.  COMPLETED: The planned project includes the installation of an ADA compliant pathway from the existing bridge near the Veteran’s Memorial, across the edge of the existing parking lot, and replacement of the asphalt path to the Pavilion parking lot. The project will update the Park’s ADA signage as required for the Bandstand Project, and also include an ADA compliant picnic table and BBQ site (replacing existing non-compliant table and grounds). The Parks & Recreation Commission have approved the plans, and final plans and specifications are being put out to bid. Construction will begin in the spring and completion is expected prior to June 1, 2014.  Celebrate the completion of the Kiwanis Bandstand.  COMPLETED: The Bandstand project was completed by the Kiwanis and the opening concert was a success. The bandstand is now being used as the venue for the Summer Concerts in the Park series.  Implement water quality / aeration improvements to improve the clarity of, and environmental health of the Lake. o Install fountains to improve water quality.  COMPLETED: The first three fountains have been installed. Low water levels have caused Staff to temporarily remove them until water levels are improved. o Dredge Lake to improve water quality.  COMPLETED: The City contracted for the removal of over 7,000 cubic yards of sediment from the Lake. The area of removal included a problematic cove that historically produced the most odor complaints. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 1 o Friends of the Lake  COMPLETED: Staff was instrumental in the formation of a “Friends of the Lake” volunteer group. The group has filed for formation of a legal non-profit corporation status, formed a Board of Directors, and is currently active in planning fundraising events and improvements for the Lake. o Lake Clean-Up Day  COMPLETED: Staff, in conjunction with the Friends of the Lake group, conducted a day long Saturday volunteer event that removed litter, trimmed trees and bushes, and generally cleaned -up around the perimeter of the Lake.  Improve appearance and physical condition of Pavilion by expediting deferred maintenance work.  ONGOING: Structural dry rot damage was repaired at the western edge of the balcony / deck. The front exterior of the Pavilion has been painted and the pavers along the Lake front walk have been repaired; other projects are currently being planned.  Improve the condition of the Ranger House to increase popularity of the Pavilion as a wedding venue.  COMPLETED: Construction work is complete. The kitchen was demolished as well as the bathroom. Both were enlarged to meet ADA compliance laws. The remodel includes a new bathroom and kitchen fixtures, appliances, counters, a small air conditioning unit, wood flooring and new interior paint. The facility is still in need of improved interior furniture to finalize the makeover.  Focus volunteer efforts on needed visual improvements to the grounds and facilities.  ONGOING: The Public Works staff continues to focus volunteer group efforts at the Lake Park. Recent volunteer projects have included weeding, mulching and painting of fencing and signage. Public Works staff continues to look for volunteer groups to complete projects at the Lake Park.  Modernize the irrigation system to improve landscape health and save water.  ONGOING: A new high-tech CalSense irrigation controller has been installed at the Lake Park. Irrigation timing is now controlled by actual rainfall and humidity.  Review adequacy of current fee structure.  COMPLETED: Zoo fees were studied as part of the 2013-2015 Budget process. Zoo fees were increased in July 2013. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 2 Pursue More Connection Between the City Council and Community Action Plan 2013-15 Community Outreach  City Council Members rotate in writing monthly “Council Corner” articles for the Atascadero News.  ONGOING: These monthly articles appear in the News on the first Friday of each month, and copies will be emailed to City staff.  Continue to provide City Council meetings on KPRL, AM radio.  ONGOING.  Continue to provide live video of City Council meetings on Charter cable and over the internet.  ONGOING. Goals Value Community Engagement Connect in new and different ways the Council to the Community Provide a variety of opportunities for Community Members to participate in local government Provide opportunities for Community Members to get information about local and regional programs and regulations Values Celebrate the Centennial Build Capacity for the Future Spend Time on Good Investments Focus on Hot Spots Leverage Resources Move at a Quick Pace Involve Partners ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 2  City Council Members participate in videoed interviews with Charter Connection.  ONGOING.  Streamline PowerPoint presentations at City Council meetings for ease of viewing at the meeting, on television and the internet.  ONGOING: Staff continues to fine tune the PowerPoint presentations for City Council meetings.  Improve production of press releases, sharing information about upcoming events and progress within the City.  ONGOING: Staff continues to provide more press releases with enhanced information.  Improve Audio Video infrastructure in the Historic City Hall  IN PROGRESS: The installation of a new audio visual system in the 4th floor rotunda at historic City Hall is complete. The system, however, still requires some adjustments and fine tuning.  Improve our Special Events Roadmap to include updated information .  IN PROGRESS: Staff is continuing to work on this and work is expected to be completed by Summer 2014. Atascadero Centennial  Participate with the Centennial Committee.  ONGOING: Staff continues to attend meetings as the Committee is deciding on use of balance of funds.  Brand City events as part of the Centennial  COMPLETED: All City special events this year used the Centennial logo for branding.  Support Centennial Events  COMPLETED: Staff supported the Centennial Pageant and Poker Run.  Hold Centennial events including the Mayors Winemaker Dinner, Grand Opening of the Historic City Hall and reinstallation of the Wrestling Bacchantes.  COMPLETED: The Mayor’s Winemaker Dinner was successfully held June 21st.  COMPLETED: The Elegant Evening Event for Historic City Hall is planned for August 2nd.  COMPLETED: The Grand Opening Celebration and Open House Event for Historic City Hall are planned for August 20th.  COMPLETED: The statue base was constructed and the Bacchantes reinstalled in the Sunken Gardens. The final ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 2 decorative stucco coating of the base and the final landscaping will be installed in the early spring now that the concrete has cured and freezing temperatures are nearly over. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 3 Promote Common Sense Regulations and Reform Action Plan 2013-15 Encourage County, State and Federal Governments to reduce regulations  Adopt a City Council Legislative Agenda  ONGOING: Staff continues to monitor League Legislative Updates.  ONGOING. Staff awaits specific direction from Council.  Utilize the City’s Advocacy Consultant to Promote the City’s Position  ONGOING: City Staff utilized our consultant to assist in acquiring the Lake Park sediment removal permitting and has used their services for assistance with the Redevelopment dissolution process.  Participate with the League of California Cities o Participate on Department and Policy Committees  ONGOING. o Participate in the Channel Counties Division  ONGOING. o Attend League Events  ONGOING. Goals Reduce the number of new regulations created Encourage a common sense approach to needed regulations Reduce local regulations where possible Help the community know about and understand emerging regional regulations Values Celebrate the Centennial Build Capacity for the Future Spend Time on Good Investments Focus on Hot Spots Leverage Resources Move at a Quick Pace Involve Partners ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 3  Coordinate Advocacy Opportunities with the League’s Regional Public Affairs Manager  ONGOING: Staff connects with our League Regional Representative on a regular basis.  Meet regularly with Elected Officials  ONGOING: Staff and Council continue to look for opportunities for Council Members to network and confer with other elected officials. Common sense updates to City codes  Prepare zoning code update to eliminate unnecessary ordinances and regulations and minimize barriers and streamline the permitting of new businesses.  COMPLETED: The zoning and building codes have been updated to include a number of common sense updates, including:  Reduced road improvement requirements for small residential projects  Streamlined septic repair process  More flexible front yard setback requirements  Process to allow cargo containers as storage structures  Multi-family residential conversion of historic houses in commercial zones  More flexible fire sprinkler requirements for change of occupancy in existing buildings  Prepare annual report to Council on the City’s regulation reform efforts.  Completed: Part of annual strategic planning report to City Council.  Process a Municipal Code Text Amendment related to Remote Caller Bingo.  Completed: Council approved Atascadero Municipal Code update in June 2013. Adapt Regional Water Quality Control Board Storm Water and Septic Regulations to Fit Atascadero  Storm Water Regulations o Develop new engineering design standards that best fit Atascadero’s needs, and fit business friendly strategy to extent possible .  IN PROGRESS: The development of the new regulations and design standards was approved by the Council at the January 14, 2014 Council meeting, and is brought back tonight for second reading. The required Guidance Document has been completed in - house and submitted to the RWQCB and discussed tonight under separate report. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 3 o Minimize impact on potential redevelopment opportunities in the Downtown  IN PROGRESS: This is part of the storm water standards currently approved for first reading. The regulations minimize impacts on redevelopment and include flexible options for landowners to obtain compliance with the new standards. Staff has incorporated exemptions to the extent possible, and offsite mitigation opportunities for alternative compliance. o Develop post-construction maintenance and monitoring strategies that are sustainable  COMPLETED: The approved regulations minimize monitoring and reporting activities, and include flexible options for landowners to obtain compliance with the new standards.  Onsite Waste Water Ordinance o Develop septic design standards that best fit Atascadero’s unique physical setting and needs  IN PROGRESS: The draft Onsite Wastewater Management Plan has been completed and is currently being processed for approval with the RWQCB staff. The plan incorporates the historical design methods successfully used in the current Municipal Code, and minimizes post construction requirements for the City and the public. The regulations are in draft form with the Regional Board Staff, awaiting final action by the State Water Resources Agency. o Work with Mutual Water Company to demonstrate to the State the current level of groundwater protection that exists here already  COMPLETED: Testing and monitoring programs referenced in the proposed Onsite Wastewater Management Plan rely on water quality tests already conducted by the Water Company. o Ongoing monitoring and maintenance strategies should be reasonable and sustainable for the City and the public.  ON-GOING: The draft regulations minimize monitoring and reporting activities, and include flexible options for landowners to obtain compliance with the new standards.  Monitor development/implementation of new Regional Regulations o Remain active on a County and Statewide level to stay abreast of current trends in State regulations  ONGOING: Communicate with State Legislators  The City is a current member of CASQA as a Municipal Agency.  The City continues association with Melissa Thorme, at Downy Brand Law Firm. Ms. Thorme has testified in Sacramento at Water Resources Control Board hearings on ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 3 behalf of the City, CASQA, and other municipalities fighting for common sense water resource regulations.  The City actively participates with other local agencies to communicate with the Regional Water Quality Control Board. Staff continues to be actively involved in the Hydromodification Technical Advisory Committee, and interacts regularly with other agencies in the development of the storm water code amendments part of the new permitting regulations. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 4 Promote Environmental Stewardship Action Plan 2013-15 Promote and publicize the City’s environmental stewardship accomplishments.  Create an Environmental Stewardship page on the website .  IN PROGRESS: Staff is working on creating an Environmental Stewardship page on the City’s website , to be up and running by Spring 2014.  Prepare and update a report on accomplishments for the Website.  IN PROGRESS: Staff is working on a report of accomplishments and work is expected to be complete by Spring 2014. Involve the public and volunteers in achieving the City’s environmental goals  Continue Native Oak Tree planting program and seedling give-away.  ONGOING: Due to increased permit workload, the oak tree give- away has been temporarily suspended. Staff will look for opportunities to continue this program in the future. Goals Promote and publicize the City’s environmental stewardship goals and accomplishments Find a balance point between environmental and economic development goals Involve the public and volunteers in achieving the City’s environmental goals Values Focus on Good Investments with a proven track record  Economic Development can enhance the environment Leverage Resources Preserve Rural character Oak trees are the City’s defining character element. Involve Partners ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 4  Encourage “Adopt-a-Facility” volunteer projects that have direct environmental improvement affects  ONGOING: The Public Works Operations staff continues on -going work with volunteer groups to adopt the maintenance functions for City facilities, i.e. Downtown Duckies, and the annual Creek Clean- Up Day.  Provide public information regarding energy efficient programs and products .  ONGOING: Staff continues to look for partnering opportunities with the various utility companies and obtains program and / or product literature to distribute in an effort to educate the public about available programs. Balance environmental and economic development goals.  Promote the creation of open space preserves on Eagle Ranch .  ONGOING: The draft Eagle Ranch specific plan includes 2,300 acres of open space and agricultural preserves.  Adopt a business friendly Climate Action Plan.  IN PROGRESS: Council action on a final climate action plan is expected in early 2014.  Continue to expedite the permitting of roof top photovoltaic systems.  ONGOING: The City issued permits for 104 photovoltaic systems in 2013 that will generate approximately 0.5 megawatts of electricity.  Adopt business friendly storm water discharge regulations.  COMPLETED: See storm water section of the “Adopt Common Sense Regulations” portion of this report.  Create opportunities for improved environmental services provided by solid waste vendors and recycling service providers.  ONGOING: Staff is currently working on the Solid Waste Collection and Recycling contracts process for Council consideration. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 5 Pursue Economic Development Action Plan 2013-15 Grow the local business economy  Focus on the development of Council identified Commercial Hot Spots  ONGOING: Staff reviewed commercial Hot Spots sites with the Council in September 2013. The Council reprioritized the list to focus on Future, Active and Backburner projects. The Council’s top three priorities were identified as:  DeCou Lumber Property  West Front Village Restaurant Pads  Dove Creek Commercial Parcel.  Reduce planning services application fees  IN PROGRESS: City Council to provide direction at Strategic Planning. Expand the City’s sales tax and transient occupancy tax base.  Focus staff efforts and City resources on commercial hot spots  ONGOING: Goals Grow the local business economy Expand the City’s sales tax and transient occupancy tax base Building partnerships and alliances with local business interests Values Expanding local businesses helps the City and its residents Secure revenue base Focus on development Commercial Hot Spots Leverage Resources by creating partnerships and good relationships Move at a Quick Pace ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 5  Hoff Property Conditional use permit approved by City Council in August 2013.  Dove Creek Commercial Center conditions amendment approved by City Council in November 2013.  Identify a site for a regional destination RV park  ONGOING: Staff has contacted the landowner of a potential site and is awaiting response.  Expedite the Walmart / Annex project  ONGOING: The Save Atascadero lawsuit was successfully defended and the plaintiffs appealed the decision. We are currently waiting for a new hearing date. The interchange studies and roundabout design refinement is underway and Caltrans review is in progress. Public Works staff continues work with consultants and Caltrans to advance the approval of the interchange improvements. Build partnerships and alliances with local business interests.  Refocus and Expand the Office of Economic Development  COMPLETED: The Office of Economic Development has been refocused under Warren Fraces’s leadership. New staff members have been added and OED is focused on the Council’s Economic Development Goals. The expedited approval of the Hoff conditional use permit, the common sense code updates and the installation of the downtown wayfinding signs were all 2013 OED projects.  Use SharePoint to coordinate inter-department efforts  ONGOING: Sharepoint website is up and running.  Instill an entrepreneurial / can do attitude with staff  ONGOING: The on-going efforts of the City’s “Office of Economic Development Team” are good examples of this strategic plan goal in action. The group meets monthly to review opportunities and determine outreach activities.  Meet regularly with commercial brokers  ONGOING: Staff has meet with Keith Gillis, Pam Scott, Lee & Associates and Mike Sherer regarding commercial development opportunities in Atascadero. Maintain capacity in staff to support projects and permit streamlining.  ONGOING: ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 5  The Community Development Department recently completed a “Contract Plan Checking RFP” process as reported to City Council at their June 25th meeting.  Public Works has also retained the services of a contract plan checker (Mike Bertecini) as approved by City Council as part of the storm water regulation development program.  Community Development has retained the services of a Contract Inspector.  Interns have been hired and are being effectively utilized in both Community Development and Public Works.  Contract services, overtime, part-time services, and other temporary measures are used to fill demands during high volume periods. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 6 Provide High Quality Public Safety Services Action Plan 2013-15 Infrastructure  Modernize emergency radio communications capabilities for Police, Fire and Public Works. o Develop and implement a strategy for replacement of outdated radio communications network.  COMPLETED: A working group composed of representatives from all involved city departments identified Avtec as the vendor for the replacement of the outdated Orbacom system. Funding for the project was approved by Council in October of 2013. Avtec representatives met with City Staff to develop a timeline for the installation in late March or early April. o Apply for a Fire Act Grant to fund dispatch and radio replacement .  COMPLETED: In progress, application preparation is on-going; staff is consulting with a professional grant writer. (Completed Nov 2013) o Improve current systems through updating of repeater systems.  IN PROGRESS: The voter repeater system was activated and is currently in use for the Police Department radio system. This was Goals Provide Excellent Customer Service Further develop emergency preparedness capabilities Develop and Maintain Partnerships Provide measured high levels of service Values Celebrate the Centennial Build Capacity for the Future Spend Time on Good Investments Focus on Hot Spots Leverage Resources Move at a Quick Pace Involve Partners ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 6 paid for out of SLESF funding. The same voter repeater system is in the design phase funded in the Fire Department’s FY2013 -2014 budget. In addition the current system will be upgraded even further during the Avtec radio installation project. Antennas, radios and cabling will be replaced as needed at the time of the upgrade using council approved funding.  PD to replace dated handheld radios using SLESF funding. COMPLETED: Sixteen new handheld radios were purchased and are currently being used by officers on patrol.  Work with Technology to stabilize computing and reporting systems. o Improve service to MDC terminals for Fire and Police vehicles. COMPLETED: The Fire Department has deployed new, more stable MDC modems and has found significant improvements, in ease of use and efficiency. o Work with service provider to improve capabilities of the CAD system . ONGOING: Another update to the EIS system was completed in December of 2013. This update will has resolved the majority of user issues for the EIS system. A few minor issues remain. The Police Department will continue to work with EIS to ensure that all future issues are resolved in a timely manner.  COMPLETED: EIS/CAD to Fire Records Management System FDM link project was completed in January 2014. Partnerships  Continue collaboration with community groups and partner agencies to provide high levels of service with limited available resources. o Work with local School District Officials to provide training and enhance response to critical incidents occurring on school grounds. ONGOING: Fire & Police staff and the City’s Emergency Planning Coordinator met with the school to review and compare emergency plans, procedures and each other’s responsibilities prior to, during and post emergency. (Completed Winter of 2012 & Fall 2013) o Police and Fire to partner with Lighthouse and other similar programs as response to drug abuse occurring within the community. ONGOING: Both Police and Fire Department personnel participated with the Lighthouse group to put on the “Reality Tour” demonstrating the dangers of drug use and abuse to our local area teens and their parents. Participation in the Lighthouse program has waned in recent months and the last scheduled event was cancelled due to lack of interest. Representatives of both Police and Fire Departments will continue to work to ensure community support for the program moving forward. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 6 o Work with neighborhood residents to resolve neighborhood specific issues as the need arises. ONGOING: The Police Department service area coordinator program is continuing to successfully deal with neighborhood issues.  Cooperate on a regional level to develop responses to emergency incidents . o Training with local police agencies in Police response to active shooter incidents. ONGOING: The Police Department continues our partnership and coordination with the San Luis Obispo Sheriff’s Department to develop response plans for every school in the county. The Sheriff’s Department recently hosted active shoo ter response training. The Police Department will address active shooter response scenarios in additional upcoming training. Representatives from the Police Department hosted training for School Officials documenting our response to critical incidents. The Police Department hosted a community forum for all members of the public addressing our efforts to enhance school safety. o Work with County partners to develop protocols for Fire and Police response to active shooter incidents. COMPLETED: County Fire Chiefs have developed and adopted a county-wide standard operations plan all fire agencies will use in a mass casualty incident. o Fire Department participation in a new county-wide SLO Type 3 Incident Management Team (SLO IMT3).  ONGOING o Renegotiate & strengthen Fire Department Automatic Aid Contracts . COMPLETED: Annually Auto Aid agreements are evaluated for effectiveness and equity; this year the review is scheduled for February. Additionally, a new 2014 county-wide Operational Area Plan is in process, known as the SLO Co Mutual Aid Plan. Atascadero Fire is a key player in the development of this new and expanded plan and has participated for well over a two years during its development.  Fire & Police Continued Support of the Lighthouse Initiative. o Provide Leadership & Direction. ONGOING: PD staff remains on the board of the Lighthouse program and continues to provide input and direction on behalf of the Police Department. FD staff remains very involved and provides leadership to their sections of Lighthouse. o Develop & Lead the mentorship program. ONGOING: Fire staff is developing a mentorship and peer guidance program within Lighthouse. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 6 o Assist with Fund Raising. ONGOING: Fire Staff is involved with fund raising efforts. Community Involvement  Ensure services to the community through collaborative and innovative project focus. o Full Implementation of the Police Service Area Coordination Program focusing on providing community policing model of service. COMPLETED: The program has been fully implemented and is being used by residents on an ongoing basis to address community problems. o Institute a self-directed model for police and fire personnel to provide services within the community. ONGOING: The self-directed model has been defined and put in place. Staffing levels during this year caused the program to be used sparingly but this should increase when the current staffing levels have returned to normal.  Emergency Planning for Business. o Develop a Business Continuity Plan & a Tool Box for local businesses to use during an emergency and recovery. IN PROGRESS: The Plan is in the development stage but has been postponed until the winter of 2014.  New Fire Code Development and Adoption. COMPLETED: Fire staff led this effort on behalf of Atascadero and assisted local fire departments with their Code adoption. Atascadero adopted their new Code in December 2013.  Continue Development of the Disaster Response Trailer (DRT). o Further Develop operational policies and procedures  ONGOING o Develop use agreements with neighboring departments (Completed)  COMPLETED: Policies and procedures were established and an ongoing agreement for use has been implemented. o Expand the vehicles capabilities and communications system  ONGOING: The communications system and capabilities will be continuously evaluated and improved in the coming years. The communications system will be improved with the installation of the new Avtec radio system. o The Technical Rescue Team (TRT) & DRT Project are under new leadership. ONGOING ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 6 Training  Emergency Preparedness Training o CERT training ONGOING: The FD completed a second class in February 2013. The third class is already scheduled for February 2014 o CERT Team Development & Governance ONGOING: The County Fire Chiefs Association is partnering with the Sheriff to govern the county CERT teams. The Fire Chiefs will function as the “steering” body, liability will be covered under the Sheriff’s Advisory Council (SAC), funds will be run through the (SA C) which is a non-profit with oversight of spending provided by the Fire Chiefs. To date the Sheriff has purchased 3 CERT trailers and tool cashes, one trailer will be given to and housed in Atascadero. o Follow-up with a second offering of “Employee & Family Emergency Preparedness training.” COMPLETED: The 2013 class had 28 participants. A second class was initially scheduled for the winter of 2014 but was tabled for lack of interest. o Hold a Disaster Council Meeting IN PROGRESS: Scheduled for the spring of 2014. o Provide a Table Top Disaster Drill and a Full EOC Activation Drill. IN PROGRESS: To be scheduled April of 2014.  Continue development of Fire Department Performance Based Training Program. ONGOING  Schedule fire training with neighboring fire departments quarterly. ONGOING: Training will continue to be completed on a quarterly basis. Focus on Core Services  Maintain a focus on problem areas within the community. o Reinstitute the Motor Officer Program and Patrol Based Motor Officer Position to focus on traffic safety concerns in the community. COMPLETED: Both positions have been selected and the officers have received their training. The traffic unit is fully functional with both officers. o Develop and implement a Juvenile Services Detective Position to focus on juvenile crimes including gangs, graffiti and other associated issues. IN PROGRESS: The position was initially filled but has since been vacated. The Detective Bureau has a new supervisor who will re- select this position in early 2014. ITEM NUMBER: C-3 DATE: 02-11-14 ATTACHMENT: 6  Monitor Response Standards and evaluate deployment model for performance ONGOING: This was completed on a quarterly basis in 2013 and will continue in 2014. Staff reviews EMS calls for QI/QA (Quality Improvement/Quality Assurance) and annually Fire staff reviews all calls for service with a focus on response times, engine deployment and percentage of first due responses.  Continue to encourage high levels of customer service with employee groups in Police and Fire services. o Leverage of SLESF funding to provide line level officers with equipment to sustain and enhance current levels of service. ONGOING: All SLESF funds have been allocated and are in the process of being distributed. The Police cadet and reserve officer programs have been reestablished. Both programs are operating successfully and have increased service levels within the Department.  Respond to requests from within the community for specific enforcement issues. o Implementation of Aggressive Animal Ordinance COMPLETED: The ordinance has been passed and implemented appropriately.