HomeMy WebLinkAbout2010-004 Amendment No 1 Mellennium Consulting 65; - CV q
CITY OF ATASCADERO
'87818
AMENDMENT NO. 1, January 12, 2011
To Contract #2010-004
Millennium Consulting Associates,
a MECA Consulting, Inc. Company
for
Hazardous Materials Abatement and Monitoring Services for
Historic City Hall Rehabilitation, FEMA Repair & Hazard Mitigation
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AMENDMENT TO CONSULTANT SERVICES AGREEMENT
FOR THE
CITY OF .ATASCADERO
Millennium Consulting associates
This document is the first amendment to the contract made and entered into between City of
Atascadero, a Municipal Corporation ("City") and Millennium Consulting Associates, a MECA
Consulting, Inc. Company ("Consultant"), dated March 23, 2010. The following scope of work
and compensation are in addition to that specified in the above referenced contract.
SCOPE OF SERVICE:
This phase of hazardous materials consultant work includes providing hazardous material
abatement monitoring based on the plans developed in the previous phase, as well as
clearance inspections and testing. This work will be implemented in the following phases;
Phase Ilia-Penthouse Demolition and Phase Illb-Upper Rotunda Disassembly and Interior
Demolition. In addition, the Consultant will provide services at the close-out of the project,
supplying the City with required documentation of the work completed.
The Scope of Services to be provided for this phase of the project includes the following tasks.-
1.
asks:1. Bidding Services: Consultant shall prepare written addenda pertaining to hazardous
material related work as required. All written responses will be coordinated with the
Project Architect and the Project Construction Manager (Bernards). Phase iilb will
include Consultant attendance at the on-site pre-bid meeting and site walk with potential
bidders.
Amendment#1(January 12,2011). Al-1
2. Bid Support Services: Consultant shall attend one pre-construction meeting onsite
with the abatement contractor, City and Bernards for this scope of service. At the pre-
construction kick-off meetings, Consultant will review the abatement scopes of work,
specific abatement submittals, and waste characterization requirements. The purpose
of this meeting is to coordinate abatement monitoring with planned work activities during
these project phases.
Consultant will perform technical review of abatement contractor's hazardous material
abatement work plans. The review will include hazardous material subcontractor
submittals' conformance with the project specifications for these phases.
3. Inspection and Monitoring Services:
Attend construction progress meetings during the first and third weeks to coordinate
abatement monitoring with planned work activities during the project phase.
Inspect abatement enclosures prior to initiation of abatement activities for conformance
with project specifications.
Perform periodic inspections of the hazardous material contractors work.
Perform necessary clearance inspections and testing.
Perform wipe testing to document final cleanup prior to turn back.
Collect samples for clearance testing and collect bulk samples of stockpiled
construction materials (stucco and plaster) for initial waste characterization (TTLC).
Additional Waste Characterization (STLC and TCLP) will be determined based on the
results of initial waste characterization. Analytical results shall be provided to the
abatement contractor.
4. Project Closeout: The Consultant shall provide project closeout services by providing
a review of the contractor red-lined drawings related to hazardous materials abatement
work, preparing and/or reviewing required close-out documents and preparing
documentation of the work completed to provide to the City.
The following assumptions are applied to hazardous material abatement monitoring and
clearance inspections and testing, unless otherwise noted:
® Consultant will prepare technical addenda during the bidding period. Up to three (3)
addenda will be prepared (Phase Illa- one (1) addendum, Phase Illb: up to two (2)
addenda). The technical addenda will consist of revisions to previous abatement
drawings.
® Consultant shall attend one pre-construction meeting for each phase to review the
hazardous materials related work as described in the project specifications. This task
will include travel and per them to attend the meeting.
Amendment#I (January 12,2010) Al-2
® Consultant shall review abatement contractor's submittals in one (1) to two (2) days.
Additional time will be allowed if the submittal is determined to be incomplete and will
require re-submittal and re-review.
® Consultant shall attend weekly construction meetings during the first and third weeks of
abatement for a total of 2 meetings per phase. Attendance at additional meetings will
be determined based on need.
* Abatement Phase- Consultant shall perform hazardous material abatement monitoring
activities. Abatement monitoring is estimated to require the following:
Phase Illa: ten (10) 8 hour shifts and five (5) 10 hour shifts
Phase Illb: ten (10) 8 hour shifts and fifteen (15) 10 hour shifts.
Phase Illb time frame assumes that the abatement contractor will have four crews
working on a floor (one crew per wing), and that abatement on the four floors and
mezzanine deck can be completed in four weeks (20 shifts) and the rotunda and roof
abatement can be completed in one week (5 shifts).
* Abatement monitoring is assumed to have full time shift durations of 8 to 10 hours.
Abatement work is assumed to be performed during normal work hours (Monday —
Friday). Premium shift rates may be imposed for work performed on weekends and
holidays.
® Abatement monitoring also assumes that the abatement contractor will construct
containments and negative pressure enclosures to encompass the largest area feasible
in order to minimize air monitoring and final clearance sampling and comply with FEMA
Repair/Mitigation Zones.
® Consultant will collect necessary air clearance and/or wipe test. Samples will be
shipped to AmeriSci via overnight delivery. Samples will be performed on rush
turnaround. Because of shipping, results will not be received until following day of
shipment.
Consultant shall collect up to sixteen (16) samples for waste characterization from the
plaster and exterior stucco (8 each) for lead characterization. The samples will be
shipped to AmeriSci via overnight mail. Samples will be performed on a 3 day
turnaround. Additional WET and TCLP analyses will be performed upon review of initial
lab data. Budget includes running two WET and TCLP for lead. Because of shipping,
results will not be received until 3 days following shipment and receipt by the laboratory.
* Abatement subcontractor provides closeout documentation for each containment and/or
abatement activity in timely manner.
® Consultant will provide detailed invoices and Project documentation showing work
performed
Amendment#]. (January 12,20 10) AI-3
COMPENSATION:
Services will be conducted and billed on a time and material basis not to exceed the
contractual amount of $75,319. The reimbursable allowance is included in the total contract
amount. Any additional services authorized by the City, not included in the scope of services
as defined by this amendment, must be approved in the form of a City of Atascadero Change
Order prior to performing additional work.
Payment will be made within 30 days after receipt and approval of invoice.
Hourly rates will be billed as follows:
Principal $150.00 / hour
Project Director 135.00 / hour
Senior Project Professional 135.00 / hour
Project Professional 95.00 hour
Staff Engineer 75.00 hour
Drafter 75,00 hour
Administrative Support 45.00 hour
Abatement Shift Rate, 8-hour 640-00 1 day
Abatement Shift Rate, 10-hour 810.00 day
Testing will be billed as follows:
PCM Analysis - 24 hour $17,00 test
TEM (AHERA) - 24 hour 75.00 test
Lead (air) - 24 hour 35.001 test
Lead (wipe) — 24 hour 35.00 test
Lead (plaster/stucco) — 24 hour 35.00 test
CAM 17 (soil) — 3 day 150.00 test
WET (stucco/plaster) — 3 day 156.00 I test
TCLP (stucco / plaster) — 3 day 156,001test
Culturable Media — 7 day TAT 75.00 test
Direct Prep — Non Viable (3 day TAT) 68.00 / test
Non-Viable Sport Trap (3 day TAT) 65.00 / test
Drinking Water (5 day) 103.50 / test
Sample Shipment 40.00 / each
Consumeables 250.00
Reimburseable expenses and per them Actual costs
Amendment#I (January 12,20 10) A1-4
Except as modified by this Amendment, the terms of the Consultant Services Agreement
entered by the parties on March 23, 2010 shall remain in full force and effect.
AGREED to this 12th day of January, 2011 by the parties as follows.
CITY OF ATASCADERO MILLENNIUM CONSULTING ASSOCIATES
a MECA Consulting, Inc, Company
Y'
By:
Wade G. McKinney, City Ma ger Title:
Approved as to form:
By:
Brian Pierik, City Attorney
Amendment#1(January 12,2010) Al-5