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HomeMy WebLinkAboutAgenda 021213 s, s«mars`� qry mwraxx. CITY OF A TA SCADERO CITY COUNCIL AGENDA Tuesday, February 12, 2013 City Council Chambers 7 El Caminor , California City Council Closed Session: 5:30 p.m. City i r Session: 6:00 p.m. CITY COUNCILpm. A ® CLOSED SESSION - PUBLIC CLOSED2. COUNCIL LEAVES CHAMBERS TO BEGIN CLOSED SESSION 3. I TO ORDER a. Conference with Legal Counsel — Existing Litigation Government Cade Section 54956.9(e) Save Atascadero v. City of Atascadero, et al. San Luis Obispo Superior Court Case No. 12323 CLOSED4. COUNCIL5. T TO CHAMBERS ® T REGULAR SESSION — CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE- Council Member Moreno ROLL CALL: Mayor O'Malley Mayor Pro Tern Sturtevant Council Member Fonzi Council Member Kelley Council Member Moreno APPROVAL OF AGENDA: Roll Call PRESENTATIONS: 1. Presentation to Assistant City Manager Jim Lewis for his eight years of dedicated service to the City 2. Presentation on Photographer Joe Schwartz in honor of his upcoming Centennial, by Cal Poly Professor, Dr. Harvey Levenson A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. DRAFT MINUTES: Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone is to request an amendment to draft minutes, the item will be removed from the Consent Calendar and -their suggestion will be considered byte City Council. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting.) 1. City Council Draft Action Minutes —January 22, 2013 Recommendation: Council approve the City Council Draft Action Minutes of December January 22, 2111 [City Clerk] 2. December 2012 Accounts Paye and Epyroll • Fiscal Impact: $2,977,428.92. • Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for December 2012. [Administrative Services] 3. December 2012 Investment R2port 0 Fiscal Impact: one. M Recommendation: Council receive and file the City Treasurer's report for quarter ending December 2012. [Administrative Services] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern tothe City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council. Any members of the public who have questions or need information, may contact the City Clerk's Office, between the hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or mtorgerson(W-atascadero.o[g.) B. PUBLIC HEARINGS: 1. Amendment to P1lanning-92mM!aajqn12M • Ex Parte Communications: • Fiscal Impact: one. • Recommendation- Council introduce for first reading, by title only, the draft Ordinance, amending Section 2-9.02 of the Atascadero Municipal Code relating to the appointment of Planning Commission Members. [City Manager] C. MANAGEMENT REPORTS: ® Nanq of Bandstand at Atascadero Lake Park • Fiscal Impact: one. • Recommendation: Council review the City's Policy on the Naming of Public Buildings, Parks, and other Public Facilities, and name the new bandstand at the Atascadero Lake Park. [City Manager] 2. New Library Advance of Impact Fees ® Fiscal Impact: An expenditure of up to $30,000 of Library Impact Fees funds, advanced from the Wastewater Fund, plus a minor negative interest amount charged to the Library Expansion Facilities Fees Fund. • Recommendations: Council: 1. Authorize the Director of Administrative Services to appropriate $30,000 in Library Impact Fees for construction of tenant improvements in the new Atascadero Library Facility and; 2. Authorize the Director of Administrative Services to remit tote San Luis Obispo County Library the remaining outstanding amount to be raised byte community after all other community contributions have been accounted for, up to a maximum of $30,000. [Administrative Services] ® I %mentation of City of Atascadero Marketing Plan Fiscal Impact: The TJA Advertising and Mental Marketing plan proposal is divided into two phases. Phase One is November 1, 2012 through June 30, 2013 and will cost $104,000. Phase Two is July 1, 2013 through June 30, 2014 and will cost $130,000. Recommendation- Council authorize the City Manager to implement the City of Atascadero Marketing Plan as proposed by TJA Advertising and Mental Marketing. [City Manager] 4. Wastewater Treatment Plant Head-works/Bar-screen Proiect Construction Award • Fiscal Impact: Approval of this agreement will result in the additional expenditure of $280,000.00 of previously unbudgeted Wastewater funds for this capital improvement project. • Recommendations� Council: 1. Authorize the City Manager to execute an agreement with Whitaker Construction Group Inc. in the amount of $ 516,000.00, for the construction of a pre-screening facility at the front end of the Atascadero Wastewater Treatment Plant; and, 2. Authorize the Director of Administrative Services to use up to $20,000 of Treatment Plant Road Repair Money, currently included in the 2012- 2013 budget, to pay for project paving; and, 3. Authorize the Director of Administrative Services to allocate an additional $185,000 of Sewer Fund monies to the project to fully fund the construction project; and, 4. Authorize the Director of Administrative Services to allocate an additional $100,000 of Sewer Fund monies to cover contingency costs during construction. This money will only be used to cover costs arising out of unforeseen issues that may occur during construction. Any unused funds will revert back into the Sewer Fund- and, 5. Authorize the Public Works Director to sign a contract, the amount of $10,421.00, with Earth Systems Pacific Inc. for materials and soil testing services; and, 6. Authorize the Public Works Director to file a Notice of Completion at the conclusion of construction. [Public Works] COUNCIL ANNOUNCEMENTS AND REPORTS. (On their own initiative, Council Members may make a brief announcement era brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Mayor O'Malley 1. City/ Schools Committee 2. County Mayors Round Table 3. Integrated Waste Management Authority (IWMA) 4. SL O Council of Governments (SL COG) 5. SL O Regional Transit Authority (RTA) MaVor Pro Tern Sturtevant 1. City/ Schools Committee 2. City of Atascadero Finance Committee 3. Community Action Partnership of SL O County 4. League of California Cities — Council Liaison Council Member Fonzi 1. Air Pollution Control District 2. City of Atascadero Design Review Committee 3. Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero 4. SL O Local Agency Formation Commission (LAFCo) - alternate Council Member Kelley 1. Atascadero State Hospital Advisory Committee 2. City of Atascadero Design Review Committee 3. Economic Vitality Corporation, Board of Directors (EVC) 4. Homeless Services Oversight Council Council Member Moreno 1. California Joint Powers Insurance Authority (CJPIA) Board 2. City of Atascadero Finance Committee (Chair) E. INDIVIDUAL DETERMINATION AND / OR ACTION- 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager Monthly "City Council Corner" for Atascadero News, Council to determine rotating article schedule and topics F. ADJOURNMENT: Please note. Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. 1, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the February 12, 2013 Regular Session of the Atascadero, City Council was posted on February 5, 2013, at the Atascadero City Hall, 6907 El Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 5th day of February, 2013, at Atascadero, California. —A� Victoria Randall, Deputy City Clerk City of Atascadero City of AtasCade7O WELCOME To THEA TASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a Community Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will beheld at the City Hall Council Chambers, 0gD7BCamino Real, Atamcodero. Matters are considered by the Council in the order of the printed Agenda. Regular Council meetings are televised 1ive, audio recorded and videotaped for future playback. Charter Communication customers may view the meetings on Charter Cable Channel 20 or via the City's website a Meetings are also broadcast on radio station KPRL AM 1230. Contact the City Clerk for more information (470-3400). Copies of the staff reports orother documentation relating to each item of business referred to on the Agenda are on file inthe office ofthe City Clerk and are avai|aNefor public inspection duhngCity Hall business hours atthe Front Counter#f City He||, 8907 E| Camino Real, Atusmsdero, and on our website, WAww.atascaddero orq. An agenda packet is also available for public review atthe Atas:adoro Library, 6850 Morro RoResolutionsad. Ordinances and Om inanoemxvi|l be allocated anumber once they are approved hythe City Council. The minutes nfth,ismeeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will benoted inthe minutes and available for review inthe City Clerk's office, In compliance with the Americans with Disabilities AcL, if you meed special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager's Office or the City Clerk's Ofhoe, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can bemade hoprovide accessibility tothe meeting or service. TO SPEAK ON SUBJECTS NOT LISTED OWTHE AGENDA Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the Council toapproach the lectern and berecognized. 1� Give your name for the record (not required) 2� State the nature ofyour business. 3� All comments are|irnikad to 3 minutes. 4All comments should bemade tothe Mayor and Council. 5. No person shall be permitted to make s|andmnmua, profane or negative personal remarks concerning any other individual, absent Vrpresent � � This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be oUovmad for Community Forum (unless changed by the Council). If you wish to use a computer presentation to support � your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must � be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the naoon1. Please check in with the City Clerk before the meeting begins to announce your presence and turn inthe printed copy. � TO SPEAK ON AGENDA ITEMS(from Title 2, Chapter Imfthe AtascadewmMunicipal Code) Members of the audience may speak on any dem on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions ofstaff. The Mayor will announce when the public comment period isopen and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If � you wish tospeak for, against Vrcomment inany way: � 1� You must approach the lectern and borecognized hythe Mayor � 2. Give your name(not required) � 3. Make your statement � 4. All comments should bemade tothe Mayor and Counci| � � 5. No person shall he permitted to make s|anderouo, profane ornegative personal remarks concerning any other � individual, absent orpresent � 6. All comments limited to3minutes The Mayor will announce when the public comment period is dosed, and thereafter, no further public comments will be heard bythe Council.