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HomeMy WebLinkAboutAgenda 081412 �m€ff{441 - 1 ;a`ITSCITY OF A TAS CA DERO YtpYp # i +Y CITY COUNCIL AMENDED AGENDA Tuesday, August 2012 w City Hall Council Chambers 6907 I Camino Real, Atascadero, California Ci!y CouncilSession- City it Regular p.m. Successor Agency t i Immediately following Redevelopment _ c scconclusion i Council r Session CITY COUNCILI Iia® ® CLOSED SESSION -- PUBLIC COMMENT COUNCIL2. I PUBLIC3. CLOSED SESSION -- CALL TO ORDER a. TI (Government Cocke Section 54957) Title; CITE' MANAGER 4. CLOSED 5. COUNCIL RETURNS TO CHAMBERS 6. CLOSED SESSION -- REPORT REGULAR SESSION — CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: Mayor Kelley ROLL CALL: Mayor Kelley Mayor Pro Tern O'Malley Council Member Clay Council Member Fond Council Member Sturtevant APPROVAL OF AGENDA: Roll Call PRESENTATIONS: 1® Recognition of Steve Robinson, DVM, for 20 Years of Service to the Charles Paddock Zoo 2. Recognition of Former Parks and Recreation Commissioner Bill Wachtel for Two Years of Service to the City as a Parks and Recreation issi® Member 3. Recognition of Zach Jackson as Reserve Firefighter of the Year 4. Employee Service Awards A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. DRAFT MINUTES: Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community For portion of the meeting.) 1. Ci!y Council Draft Action Minutes -July 10, 2012 Recommendation: Council approve the City Council Draft Action Minutes of July 10, 2012. [City Clerk] 2. City Council Special Meeting Draft Action Minutes - July 17, 2012 in Recommendation: Council approve the City Council Special Meeting Draft Action Minutes of July 17, 2012. [City Clerk] 3. June 2012 Accounts Payable and Payroll • Fiscal Impact: $2,488,679,72, ® Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for June 2012. [Administrative Services] 4. June 2012 Investrinepl_RpRort • Fiscal Impact: one. ® Recommendation: Council receive and file the City Treasurer's report for quarter ending June 2012. [Administrative Services] 5. Lease Agreement with Atascadero Historical Sociie!y ® Fiscal Impact: The City will receive $1.00 per year. The Society has already been paying the City $1.00 per year since the School District deeded the Creek Reservation to the City in 2007. • Recommendation: Council adopt the Draft Resolution authorizing the execution of a Lease Agreement with the Atascadero Historical Society regarding Atascadero Creek Reservation #3 (#3-A1, 3-A2, and 3-B). [City Manager] 6. San Fernando Road Rehabilitation Project Award - City Bid No. 2012- 007 • Fiscal Impact: $422,218.48. ■ Recommendations: Council: 1. Authorize the City Manager to execute a contract with Calportland Construction in the amount of $422,218.48 for construction of the San Fernando Road Rehabilitation Project; and, 2. Authorize the Director of Public Works to file a Notice of Completion with the County Recorder on satisfactory completion of the project [Public Works] 7. El Camino Real Barrier Removal Project Award - City Bid No. 2012-006 • Fiscal Impact: $108,135.25. ® Recommendations: Council.- 1. Authorize the City Manager to execute a contract with Rockwood General Contractors, Inc. in the amount of $108,135.25 for construction of the El Camino Real Barrier Removal Project; and, 2. Authorize the Director of Public Works to file a Notice of Completion with the County Recorder upon satisfactory completion of the project. [Public Works] 8. Purchase of Wastewater Electronic Control and Monitoring System Electronic Components for- the Supe o ntrol and Data Acguisition (SCADA) Phase 11 Er9ject • Fiscal Impact: Approval of this agreement will result in the expenditure of $213,000.00 of previously budgeted for the SCADA Phase 11 capital improvement project. ® Recommendation: Council approve the purchase of the Supervisory Control and Data Acquisition (SCADA) electronic control equipment for $213,000.00 from TESCO Incorporated. [Public Works] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council. Any members of the public who have questions or need information, may contact the City Clerk's Office, between the hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or mto[gerson(c-b-atascadero.o[g.) B. PUBLIC HEARINGS: 1. Confirmina the Cost of Veqetative Growth and/or Refuse Abatement ■ Ex Parte Communications: ® Fiscal Impact: The City will receive $123,461.03 from the 2012/2013 property tax rolls in weed abatement/ refuse abatement assessments. • Recommendation: Council adopt the Draft Resolution, confirming the cost of vegetative growth (weeds) and/or refuse (rubbish) abatement. [Fire] C. MANAGEMENT REPORTS- 1. ARTery LWural and Ci!y Sign Code ■ Fiscal Impact: one, with respect to the recommendation to vacate DRC Resolution 2012-005. Staff and attorney time would be incurred with respect to studying possible amendments to the Sign Code. Recommendations: Council: 1. Vacate Administrative Hearing Officer (Design Review Committee) Resolution No. 2012-005 denying PLN 2012-1437 and Administrative Use Permit 2012-0060 to allow for an artistic mural on the wall of the ARTery store located at 5890 Traffic Way; and, 2. Direct staff to study possible amendments tote City's Sign Code (Chapter 9-15) that would clarify the Code's application to noncommercial signs, particularly murals, and provide enhanced design review procedures and guidelines for considering applications for murals and other noncommercial signs; and, 3. Direct that the City take no further action regarding the ADTe ry mural or PLN 2012-1437. (City Attorney] 2. Promotions Reguest for !L2Eosals ■ Fiscal Impact: The City Council earmarked $176,000.00 for Promotion activities. The current budget includes $44,880 of that total; the remainder would come from General Fund Reserves. • Recommendations: Council: 1. Approve the Promotions Request for Proposals; and, 2. Approve $176,000 for the Promotions Program; appropriating $131,120 from General Fund Reserves and reallocating $44,880 from the Transfer to RDA for Tourism Fund account. [City Manager] 3. Potential Hotel Development at Home Depot Center — Request for Deferred Payment of Development Fees • Fiscal Impact: As a result of this development, permit fees of approximately $110,000 and development fees of $610,220 will be received. Once the hotel is open, annual increases in General Fund revenue will be significant with annual revenues close to $400,000 being realized. • Recommendations: Council: 1. Approve the proposal from Atascadero 101 Associates to defer payment of development fees over a period of five years for construction of a 130-room suites hotel and banquet facility at the Home Depot Center; and, 2. Direct staff to negotiate details and prepare final documents for City Council consideration. [City Manager] 4. Draft Response to Grand Juo3f Report - "A Vital Function ofthe Judicial System: Law Enforcement Property and Evidence Rooms" • Fiscal Impact: one. • Recommendations: Council: approve the Draft Response to the Grand Jury Report For and authorize the City Manager to execute the document on the City Council's behalf. [City Manager] 5. Chicago Grade Landfill Contract Renewal ® Fiscal Impact: The new regulations have the potential to increase garbage collection rates to homeowners in the City approximately $0.20 per month, businesses would pay more based on the volume / weight of garbage produced. The landfill rate and consumers garbage collection rate could potentially increase every two years based on the cost of living provisions described above. It is anticipated bi-annual increases would be modest, similar to the $0.20 per month initial increase. City revenues from landfill tipping fees would remain stable at pre-existing levels. ■ Recommendations: Council authorize the City Manager to execute a contract with Chicago Grade Landfill, Inc. for exclusive depositing of City waste collections into Chicago Grade Landfill. [Public Works] COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council a ® take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Mayor Kelley 1. Atascadero State Hospital Advisory Committee 2. City of Atascadero Design Review Committee 3. City of Atascadero Finance Committee 4. County Mayors Round Table 5. Economic Vitality Corporation, Board of Directors (EVC) 6. Homeless Services Oversight Council 7, Oversight Board for the Successor Agency to the Community Redevelopment Agency of Atascadero Mayor Pro Tern O'Malley 1. City I Schools Committee 2. Integrated Waste Management Authority (IWMA) 3. League of California Cities — CITIPAC Board Member 4. SLO Council of Governments (SLOCOG) 5. SL O Regional Transit Authority (SLG TA) Council Member Fonzi 1. Air Pollution Control District 2. City of Atascadero Design Review Committee 3. City of Atascadero Finance Committee 4, SL O Local Agency Formation Commission (LAFCo) - alternate Council Member Sturtevant 1. City/ Schools Committee 2. Community Action Partnership of SL O County 3. League of California Cities — Council Liaison E. INDIVIDUAL DETERMINATION AND / OR ACTION- 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager F. ADJOURNMENT TO THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. 1, Lisa Cava, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing amended agenda for the August 14, 2012 Regular Session of the Atascadero City Council was posted on August 10, 2012, at the Atascadero City Hall, 6907 El Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. SigneCh IS 10'" day of August, 2012, at Atascadero, California. :;;ta, Deputy City Clerk Isa v City of Atascadero City OfAtascade0 WELCOME TO THEA TASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a Community Redevelopment Agency meeting commencing at0:O0p.m. inwhich event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will be held at the City Hall Council Chambers, 6QD7E| Camino Real, Ataacadenu. Matters are considered bythe Council inthe order of the printed Agenda. Regular Council meetings are televised live, audio recorded and videotaped for future playback. Charter Communication customers may view the meetings on Charter Cable Channel 30 or via the City's website at . Meetings are also broadcast on radio station KPRLAKA 1230. Contact the City Clerk for more information (470-3400). Copies of the staff reports orother documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of Qty Ha||, 6907 E| Camino Real, Atascadeno, and on our website, . An agenda packet is also available for public review at the Ataaoodeno Libnary, 0850 Morro Road. Contracts, Resolutions and Ordinances will be allocated anumber once they are approved bythe City Council. The minutes mfthis meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office. In compliance with the Americans with Disabilities Aot, if you need special assistance to participate in a City meeting or other sem/ices offered by this City, please contact the City Manager's O#ima or the Qty Clerk's OM5ma, both at (805) 478-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item. ''COK8K8U0|TY FORUM", the Mayor will call for anyone from the audience having business with the Council toapproach the lectern and berecognized. 1. Give your name for the record (not required) 2 State the nature ofyour business. 3. All comments are limited hm3minutes. 4. All comments should bemade bzthe Mayor and Council. 5. No person shall be permitted to make slanderous, profane mrnegative personal remarks concerning any other individual, absent orpresent This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). If you wish to use a computer presentation to support your comments, you must notify the City Clerk's mthme at least 24 hours prior to the meeting, Digital presentations, must be brought to the meeting on a USB drive or CD, You are required to submit to the Qh/ Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn inthe printed copy. TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter I of the AtascadewmMunicipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subiect, staff will give their report, and the Council will ask questions ofstaff, The Mayor will announce when the public comment period isopen and will request anyone interested toaddress the Council regarding the matter being considered tostep upbothe lectern. If you wish Wospeak for, against orcomment inany way: 1. You must approach the lectern and berecognized bythe Mayor 2Give your name (not required) 3. Make your statement 4. All comments should bemade hmthe Mayor and Council 5. No person shall be permitted to make s|anderous, profane or negative personal remarks concerning any other individual, absent orpresent 6. All comments limited to 3 minutes � The Mayor will announce when the public comment period is c\oseU, and thereafter, no further public comments will be heard by the Council.