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HomeMy WebLinkAboutAgenda 050812 tots CITY OF A TASCADERO CITY COUNCIL AGENDA Tuesday, May 8, 2012 City Council r 6907 El Camino Real, Atascadero, California City u ciSpecial Meeting — Roundtable Study ession: 4:45 p.m. City ci Regular i . REGULAR 1 LLT P.M. PLEDGE OF ALLEGIANCE: Mayor Kelley ROLL CALL: Mayor Kelley Mayor Ire Te alley Council Member Ciay Council Member Fonzi Council Member Sturtevant APPROVAL OF AGENDA: Fell Call PRESENTATION: 1. Recognition of Adopt-A-Facility Volunteers for Their Assistance it Maintenance of City Facilities A. CONSENT CALENDAR: (All items on the consent calendar are considered 'to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. DRAFT MINUTES- Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the it will be removed from the Consent Calendar and their suggestion will be considered by the City Council. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting.) 1. Cily Council Draft Action Miny!2L=_Ap!jl � Recommendation- Council approve the City Council Draft Action Minutes of April 24, 2012. [City Clerk] 2. March 2012 Investment Report • Fiscal Impact: one. ® Recommendation: Council receive and file the City Treasurer's report for quarter ending March 2012. [Administrative Services] 3. Apple Valley Assessment Districts ® Fiscal Impact: Annual assessments for 2012/2013 will total $40,740 fDr road/drainage system maintenance and $49,000 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in Apple Valley. • Recommendations- Council: 1. Adopt Draft Resolution A initiating proceedings for the levy and collection of annual assessments for Atascadero, Street and Storm Drain Maintenance District No. 01 (Apple Valley) for fiscal year 2012/2013; and, Z Adopt Draft Resolution B accepting and preliminarily approving the Engineer's Annual Levy Report regarding the Atascadero Street and Storm Drain Maintenance District No. 01 (Apple Valley); and, 1 Adopt Draft Resolution C declaring the City's intention to levy and collect annual assessments within Atascadero Street and Storm Drain Maintenance District No. 01 (Apple Valley) in fiscal year 2012/2013, and to appoint a time and place for the public hearing on these matters; and, 4e Adopt Draft Resolution D initiating proceedings for annual levy of assessments for the Atascadero Landscaping and Lighting Maintenance District No. 01 (Apple Valley) for fiscal year 2012/20113 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code; and, 5. Adopt Draft Resolution E for preliminary approval of the Annual Engineer's Levy Report for the Atascadero Landscaping and Lighting Maintenance District No. 01 (Apple Valley) for fiscal year 2012/201,3; and, 6. Adopt Draft Resolution F declaring the City's intention to levy and collect assessments for the Atascadero Landscaping and Lighting Maintenance District No. 01 (Apple Valley) for fiscal year 2012/20113. [Administrative Services] Anza Estates Assessment Districts • Fiscal Impact: Annual assessments for 201212013 will total $40,091 for road/drainage system maintenance and $15,875 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in De Anza Estates. The City General Fund will contribute $1,500 for the fiscal year 2012/2013 for half of the maintenance costs of the trails and open space. • Recommendations: Council: 1. Adopt Draft Resolution A initiating proceedings for the levy and collection of annual assessments for Atascadero Street and Storm Drain Maintenance District No. 03 (De Anza Estates) for fiscal year 2012/2013; and, 2. Adopt Draft Resolution B accepting and preliminarily approving the Engineer's Annual Levy Report regarding the Atascadero Street and Storm Drain Maintenance District No. 03 (De Anza Estates); and, 3. Adopt Draft Resolution C declaring the City's intention to levy and collect annual assessments within Atascadero Street and Storm Drain Maintenance District No. 03 (De Anza Estates) in fiscal year 2012/2013, and to appoint a time and place for the public hearing on these matters; and, 4. Adopt Draft Resolution D initiating proceedings for annual levy of assessments for the Atascadero Landscaping and Lighting Maintenance District No. 03 (De Anza Estates) for fiscal year 2012/2013 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code; and, 5. Adopt Draft Resolution E for preliminary approval of the Annual Engineer's Levy Report for the Atascadero Landscaping and Lighting Maintenance District No. 03 (De Anza Estates) for fiscal year 2012/2013-, and, 6. Adopt Draft Resolution F declaring the City's intention to levy and collect assessments for the Atascadero Landscaping and Lighting Maintenance District No. 03 (De Anza Estates) for fiscal year 2012/2013. [Administrative Services] Las as (Woodridge) Assessment Districts • Fiscal Impact: Annual assessments for 201212013 will total $23,741 for roadfdrainage system maintenance and $81,652 for landscape and lighting maintenance. These amounts will be assessed tothe owners of parcels in Woodridge. • Recommendations: Council: 1. Adopt Draft Resolution A initiating proceedings for the levy and collection of annual assessments for Atascadero Street and Storm Drain Maintenance District No. 02 (Woodridge) for fiscal year 2012/2013; and, 2. Adopt Draft Resolution B accepting and preliminarily approving the Engineer's Annual Levy Report regarding the Atascadero Street and Storm Drain Maintenance District No. 02 (Woodridge); and, 3. Adopt Draft Resolution C declaring the City's intention to levy and collect annual assessments within Atascadero Street and Storrn Drain Maintenance District No. 02 (Woodridge) in fiscal year 2012/2013, and to appoint a time and place for the public hearing on these matters; and, 4. Adopt Draft Resolution D initiating proceedings for annual levy of assessments for the Atascadero Landscaping and Lighting Maintenance District No. 02 (Woodridge) for fiscal year 2012/2013 pursuant tote provisions of Part 2 of Division 15 of the California Streets and Highways Code; and, 5. Adopt Draft Resolution E for preliminary approval of the Annual Engineer's Levy Report for the Atascadero Landscaping and Lighting Maintenance District No. 02 (Woodridge) for fiscal year 2012/2013; and, 6. Adopt Draft Resolution F declaring the City's intention to levy and collect assessments forte Atascadero Landscaping and Lighting Maintenance District No. 02 (Woodridge) for fiscal year 2012/201:3. [Administrative Services] 6. Atascadero Avenue Cold In-Place Recvlinq Road Rehabilitation Project Award - Ci!y Bid No. 2012-003 • Fiscal Impact: $603,955.70 in budgeted Local Transportation Funds and Urban State Highway Account Funds. • Recommendations: Council: 1. Authorize the City Manager to execute a contract with Ferravanti Grading and Paving in thea ount of $603,955.70 for construction of the Atascadero Avenue Cold In-Place Recycling Road Rehabilitation Project; and, 2. Authorize the Public Works Director to intermittently close portions of Atascadero Avenue during the construction period; and, 3. Authorize the Director of Public Works to file a Notice of Completion with the County Recorder upon satisfactory completion of the project, [PublicWorks] 7. Purchase of Wastewater Portable BypasLEymp • Fiscal Impact. $50,000 in budgeted wastewater funds and $1,500 in wastewater reserves forte Wastewater Portable Generator Project. • Recommendations: Council- 1. Approve the purchase of a Portable Bypass Pump for $50,405 from Griffin Dewatering Corporation; and, 2. Authorize the Director of Finance to appropriate an additional $1,500 of wastewater funds to complete the purchase. [Public Works] 8. Transit Center Project kward - City Bid No. 2012-002 • Fiscal Impact: $ 664,210.78 in budgeted Prop 1 B funds. ® Recommendations: Council: 1. Authorize the City Manager to execute a contract with Pickard & Butters Construction in the amount of $624,340.78 for construction of the Transit Center Base Bid Project; and, 2. Award Additive Alternate A in thea ount of $39,870 and include the additional work in the Base Bid contract with Pickard & Butters Construction; and, 3. Authorize the Public Works Director to intermittently close portions of Capistrano Road and Lewis Avenue during the construction period; and, 4. Authorize the Director of Public Works to file a Notice of Completion with the County Recorder upon satisfactory completion of the project. [Public Works] UPDATES FROM THE CITY MANAGER. (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council. Any members of the public who have questions or need information, may contact the City Clerk's Office, between the hours of 8-30 a.m. and 5:00 p.m. at 470-3400, or mto[gerson@atascadero.o[g.) B. PUBLIC HEARING: 1. Authorizing an Amendment to the Contract between the City Council of the City of Atascadero and the Board of Administration oft a California Public Emplovees' Retirement System • Fiscal Impact: Over time, the two-tiered retirement contracts are expected to save the City money. • Recommendations: Council: 1. Adopt the Draft Resolution of Intention to approve an amendment to the contract between the Board of Administration of the California Public Employees' Retirement System and the City Council of the City of Atascadero; and, 2. Introduce for first reading by title only, the Draft Ordinance authorizing the Mayor to execute an amendment tote contract between the City Council of the City of Atascadero and the Board of Administration of the California Public Employees' Retirement System. [Administrative Services] C. MANAGEMENT REPORTS- 1. North County Transit Plan Presentation • Fiscal Impact: There is no fiscal impact for the Council to receive and file this report. There are potential unknown financial impacts to the City over the long-term, as TDA revenue is directed to transit operators. • Recommendation: Council receive and file this report after presentation of the draft North County Transit Plan by SLOCOG transit consultant. [Public Works] COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary)- Mayor Kelley 1. Atascadero State Hospital Advisory Committee 2. City of Atascadero Design Review Committee 3. City of Atascadero Finance Committee 4. County Mayors Round Table 5. Economic Vitality Corporation, Board of Directors (EVC) 6. Homeless Services Oversight Council 7. Oversight Board forte Successor Agency to the Community Redevelopment Agency of Atascadero Mayor Pro Tern O'Malley 1. City/ Schools Committee 2. Integrated Waste Management Authority (IWMA) 3. League of California Cities — CITIPAC Board Member 4, SL O Council of Governments (SL COG) 5. SLC) Regional Transit Authority (SLC RTA) Council Member Fonzi 1. Air Pollution Control District 2. City of Atascadero, Design Review Committee 3. City of Atascadero Finance Committee 4. SLO Local Agency Formation Commission (LAFCo) - alternate Council Member Sturtevant 1. City/ Schools Committee 2. Community Action Partnership of SL O County 3. League of California Cities -- Council Liaison E. INDIVIDUAL DETERMINATION AND I OR ACTION- 1. City Council 2. City Clerk 1 City Treasurer 4. City Attorney 5. City Manager F. ADJOURNMENT Please note. Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. 1, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the May 8, 2012 Regular Session of the Atascadero City Council was posted on May 1, 2012, at the Atascadero City Hall, 6907 El Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 1t day of May, 2012, at Atascadero, California. iiictoria Randall, Deputy City Clerk City of Atascadero City of AtascadeD0 WELCOME TO THE A TASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a Community Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence immediately following the conclusion ofthe Community Redevelopment Agency meeting. Council meetings will heheld et the City Hall Council Chambers, O9O7E| Camino Real, /\tasoadero Matters are considered bythe Council inthe order cf the printed Agenda. Regular Council meetings are televised |ive, audio recorded and videotaped for future playback. Charter Communication customers may view the meetings on Charter Cable Channel 20 or via the City's website at , Meetings are also broadcast on radio station KPRL /\K8 1230Contact the City Clerk for more information (470-3400). Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Ha||, 8007 E1 Camino Real, Atasuadero, and on our website, . An agenda packet is also available for public review at the Atoscaden` Libnary, 6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council, The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office. In compliance with the Americans with Disabilities Art, if you meed special assistance to participate in a City meeting orother services offered by this City, please contact the City Manager's Office or the Oh/ Clerk's OOioe, both at (805) 470-3480Notification at least 48 hours prior to the meeting or time When services are needed will assist the City staff in assuring that reasonable arrangements can bemade toprovide accessibility tothe meeting orservice. TO SPEAK ON SUBJECTS NOT LISTED ONTHE AGENDA Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the Council boapproach the lectern and berecognized. 1 Give your name for the record (not required) � 2 State the nature ofyour business. 3. All comments are limited to3 minutes. 4. All comments should bemade tothe Mayor and Council. 5� No person shall be permitted to make slanderous, profane nrnegative personal remarks concerning any other individual, absent orpresent This is the time items not on the Agenda may be brought tmthe Council's attention. A maximum of 30 minutes will be a||mvved for Community Forum (unless changed by the Council). If you wish to use a computer presentation to Support your comments, you must notify the City Clerk's office at least 24. hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CID. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the C|h/ Clerk before the meeting begins to announce your presence and turn in the printed copy. TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter Im0the AtascadermMunicipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions n[staff. The Mayor will announce when the public comment period isopen and will request anyone inhsnmshad toaddress the Council regarding the matter being considered to step uptothe lectern. If you wish tnspeak for, against orcomment inany way: 1. You must approach the lectern and berecognized bythe Mayor Z Give your name (not required) 3 Make your statement 4� All comments should bemade tothe Mayor and Council 5. No person shall be permitted to make s|aoderous, profane ornegative personal remarks concerning any other individual, absent orpresent & All comments limited bz3 minutes The Mayor will announce when the public comment period is c|osed, and thenaafter, no further public comments will be heard bythe Council.