HomeMy WebLinkAbout102610 - Streetscape Award ITEM NUMBER: A-3
DATE: 10/26/10
Atascadero City Council
Staff Report- Public Works Department
Streetscape Phase III Award
(City Bid No. 2009-014)
RECOMMENDATIONS:
Council:
1. Award the Base Bid, project areas B and C, in the amount of $722,150.00, for the
Streetscape Phase III project. The project areas consist of the Atascadero Creek
Bridge Sidewalks and EI Camino Real Paving from the Rosario to the San Jacinto
intersections; and,
2. Authorize the City Manager to execute a contract in the amount of $722,150.00 (Base
Bid) with R. Burke Corporation to construct the Phase III Base Bid improvements noted
above; and,
3. Authorize the Public Works Director to file a notice of completion after the project is
completed.
Discussion: The Streetscape Phase III project has been under development and design
since 2009. The base bid project areas consist of improvements on EI Camino Real at the
Atascadero Creek Bridge and paving from Rosario Avenue to San Jacinto Road. The
Atascadero Creek Bridge Project includes new downtown decorative sidewalks, pilasters
and street lighting. The EI Camino Real paving includes reconstructed drainage facilities,
new paving and striped bike lanes. The bike lane striping will fill the remaining gap
between San Anselmo (east) and highway 41.
There are also two bid alternates that were bid, but Staff is not proposing to award
because of fiscal constraints. The project areas consist of EI Camino Real paving from
San Jacinto to San Anselmo and new sidewalks, street trees and lights on a stretch of
Traffic Way.
The Phase III project was out to bid for 30 days and bids were opened on September 15,
2010. A total of seven (7) bids were received for this project. The bids were reviewed
for compliance with Federal, State and City of Atascadero bidding requirements. The
first and second low bids were deemed non-responsive because the bidders did not
ITEM NUMBER: A-3
DATE: 10/26/10
submit required paperwork. Therefore, the lowest base bidder was R. Burke
Corporation with a responsible low base bid of $722,150.00. The Streetscape Phase III
project is awarded on the Base Bid price. The bid analysis is included as Attachment 1;
the City Clerk's Bid Summary reflecting the actual bid opening is included as
Attachment 2.
Staff is recommending that the project move forward with the understanding that the
contingency available to the project is 13% (less the City's typical 20%). Staff will
closely monitor costs, minimize change orders, and ultimately may value engineer the
extent of the overlay and paving areas if needed to balance construction costs with
available funding.
Conclusion: Staff recommends that the City Council authorize the City Manager to
execute a contract with R. Burke Corporation, in the amount of $722,150 for construction
of the Streetscape Phase III Project.
FISCAL IMPACT:
The fiscal impact of awarding the bid is $722,150.00 in budgeted Redevelopment funds
and matching ARRA funds. The projected sources and uses of funds for the project are
as follows:
FUNDING USES
Design and Pre-construction $ 90,000
Construction Cost 722,150
Construction Support 72,220
Contingency (13.1%) 94,700
Total Estimated Cost $ 979,070
FUNDING SOURCES
Streetscape Project
Redevelopment Bond Funds $ 214,570
Redevelopment Agency Funds 79,500
ARRA Grant Funds 685,000
Total Funding Sources $ 979,070
PROJECTED FUNDING SHORTFALL $ -
ITEM NUMBER: A-3
DATE: 10/26/10
ALTERNATIVES:
1. Do not award the Base Bid. Staff does not recommend this alternative since this
is a funded project. In addition, ARRA funding would be in jeopardy since
Caltrans is requiring the City to start the project this year or risk losing the funds.
ATTACHMENTS:
1. Bid Analysis
2. Bid Summary
Attachment 1
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