HomeMy WebLinkAboutResolution 2013-051 Non Rep and Mgmt Comp plan RESOLUTION NO. 2413-051
RESOLUTION OF THE CITE' COiJNCIL, OF THE
CITY OF ATASCADERO ESTABLISHING THE COMPENSATION AND
BENEFIT PLAN FOR NON-REPRESENTED PROFESSIONAL AND
MANAGEMENT WORKERS AND CONFIDENTIAL EMPLOYEES,
EFFECTIVE JULY 1, 2013 - JUNE 30, 2014
WHEREAS, the Government Code of the State of California prescribes a procedure for
discussing and resolving matters regarding wages, hours and other terms and conditions of
employment; and
WHEREAS,the City Personnel System Rules provided for a Compensation Plan; and
WHEREAS, the City desires to set forth salaries and benefits for Non-Represented
Professional and Management workers and Confidential employees;
WHEREAS, the City Council adopted Resolution 2011-059 on June 28, 2011
establishing the compensation and benefit plan for Non-Represented Professional and
Management workers and Confidential employees;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Atascadero that all prior Resolutions for Non-Represented employees are repealed; and the
Professional and Management workers and Confidential employees Compensation and Benefit
Plan is hereby established as follows:
Positions
The following positions are included in this Resolution. The City Manager and Department
Heads have individual employment agreements defining other terms and conditions of
employment not described herein.
Executive Management Positions
Administrative Services Director
Assistant to the City Manager
City Manager
Community Development Director
Fire Chief
Police Chief
Public Works Director
i
City of Atascadero
Resolution No. 2013-051
Page 2 of 10
Management Positions
Deputy Administrative Services Director
Deputy Community Development Director
Deputy Public Works Director
Information Technology Manager
Police Commander
Zoo Director
Confidential(Includes only designated positions within the classifications)
Accounting Specialist
Administrative Assistant
Finance Technician
Management Analyst I
Personnel Specialist
Salaries
This one(1) year agreement shall provide for a 2%(two percent) salary increase in this period..
The following monthly salaries are effective July 1. 2013:
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Administrative Assistant-Confidential 3,844.98 4,037.23 4,239.09 4,451.04 4,673.59
Finance Technician-Confidential 3,844.98 4,037.23 4,239.09 4,451.04 4,673.59
Personnel Specialist-Confidential 4,239.1.0 4,451.06 4,673.61 4,907.29 5,1.52.65
Accounting Specialist-Confidential 4,239.1.0 4,451.06 4,673.61 4,907.29 5,152.65
Management Analyst I-Confidential 4.239.10 4,451.06 4,673.61 4,907.29 5,152.65
Information Technology Manager 5,822.86 6,114.00 6,419.70 6,740.69 7.077.72
Zoo Director 6,047.33 6,349.70 6.667.19 7,000.55 7,350.58
Assistant to the City Manager 6,829.78 7,171.27 7,529.83 7,906.32 8,301..64
Assistant to the Ci!X Manager/City Clerk 6,895.86 7,240.65 7,602.68 7,982.81 8,381.95
Deputy Administrative Services Director 6,829.78 7,171.27 7,529.83 7,906.32 8,301.64
Deputy Community Development Director 6,829.78 7,171.27 7,529.83 7,906.32 8,301.64
Deputy Public Works Director 6,829.78 7,171.27 7,529.83 7,906.32 8,301.64
Police Commander 7,503.27 7,878.43 8,272.35 8,685.97 9,120.27
Administrative Services Director 8,73.6.73 9,152.57 9,610.20 10,090.71. 10,595.25
Community Development Director 8,716.73 9,152.57 9,610.20 10,090.71. 10,595.25
Public Works Director 8,716.73 9,152.57 9,610.20 10,090.71 10,595.25
Police Chief 9,576.29 10,055.10 10,557.86 11,085.75 11,640.04
Fire Chief 9,576.29 10,055.10 10,557.86 1.1,085.75 11,640.04
City Manager 1 11,330.95 11,897.50 12,492.38 1.3,117.00 13,772.85
In the interest of assisting with balancing the budget, a Voluntary Salary Reduction in Exchange
for Furlough Leave Program(Program)was instituted for executive management as of July 1,
2009.
The Program will remain in place as follows:
City of Atascadero
Resolution No. 2013-051
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Executive management salaries will be reduced from 1% - 3% from the base level salaries (July
1, 2008 levels) listed above. The percentage of reduction shall be at the employee's discretion,
but not be below 1% or above 3%. In exchange for this reduction, executive management
employees will receive a pro-rata number of hours of furlough leave. For each 1% of reduction,
employees shall receive 20.67 hours to a maximum of 62 hours of furlough leave per fiscal year.
This furlough leave cannot be exchanged for cash and cannot be carried over past the end of each
fiscal year. If an Executive Management employee separates from the City during the period of
this resolution, leave and other related payouts will be made based on the salary schedule above
and will not be adjusted for the furlough reduction.
Work Period
The normal work period for non-exempt employees shall be seven (7) days with a maximum
non-overtime of forty(40)hours.
Overtime Rate
Overtime for non-exempt employees; shall be compensated at the rate of time and one-half the
regular rate of pay. All overtime shall be recorded and paidin the following manner:
1 to 15 minutes, overtime compensation— %4 hour
16 to 30 minutes, overtime compensation— 1z hour
31 to 45 minutes, overtime compensation 3/4 hour
46 to 60 minutes, overtime compensation— 1 hour
Overtime Hours Paid
Overtime for non-exempt employees shall be paid after forty (40) hours worked in a work
period. Paid time off shall be considered time worked for overtime purposes.
Schools/Training/Conferences
Hours traveling, studying, or evening classes, etc., when a non-exempt employee is attending an
out-of-town school shall be paid in accordance with all FLSA provisions.
Compensatory Time(CT)
Notwithstanding the provisions of this section, non-exempt employees may be granted CT for
overtime credit computed at time and one-half at the mutual convenience of the City and the
employee. Non-exempt employees may accumulate a maximum of eighty (80) hours in their CT
account.
City of Atascadero
Resolution No. 2013-051
Page 4 of 10
Scheduling Compensatory Time
Requests to use CT shall be granted with due regard for operational necessity such as staffing
levels.
Deferred Compensation
The City will match an eligible employee's contribution to a deferred compensation program.
The match. will be up to a maximum of$1,000 annually for executive management employees
and $500 annually for management employees. All deferred compensation contributions are
fully vested in the employee and shall.not be available to the City.
Health Benefits
1. For unit members who elect to have "Family"coverage, the City shall pay an amount not
to exceed $1,261.62 per month toward the cost of all medical, dental, vision and life
insurance benefit premiums for the unit member employee and dependents. City shall pay
for increased costs to medical, dental, vision and life insurance premiums for the
employee and fifty percent (50%) of increased costs for dependents based upon. HMO
plan costs.
2. For unit members who elect to have `Employee +1" coverage, the City shall pay an
amount not to exceed $1,132.14 per month toward the cost of all medical, dental, vision
andlife insurance benefit premiums for the unit member employee and dependent. City
shall pay for increased costs to medical, dental, vision and life insurance premiums for
the employee and fifty percent (50%) of increased costs for the dependent based upon
HMO plan costs.
3. For unit members who elect to have "Employee Only" coverage, the City shall pay
amount not to exceed $856.37 per month toward the cost of all medical, dental, vision
and life insurance benefit premiums for the unit member employee for the term of this
agreement. City shall pay for increased costs to medical, dental, vision and life insurance
premiums for the employee based upon the HMO plan costs.
Available funds remaining from the City's contribution toward insurance coverage shall
be paid to an employee hired on or before September 1, 2000 as additional compensation.
This amount shall not exceed $246.76 per month.
4. The City of Atascadero has established a Post Retirement Health Benefit for Executive
Management (City Council, City Manager and Department Heads). The City agrees to
reimburse the retiree for retiree and/or retiree's dependent health(medical/dental/vision)
insurance premiums, disability insurance, long-term health care or life insurance
premiums in a method determined by the Administrative Services Director following
retirement.
City of Atascadero
Resolution No.2013-051
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The program parameters are:
❑ The benefit is available upon retirement from PERS or other similar retirement
program after age 50;
❑ The employee must have served for 8 years with the City of Atascadero;
❑ The benefit extends between the date of retirement and age 65;
❑ The current benefit is $200.00 monthly.
Life Insurance
The City shall provide a term life insurance policy on each employee in the amount of Fifty-
Thousand Dollars($50,000).
The City shall provide a term life insurance policy for each eligible dependent enrolled in health
coverage in the amount of One Thousand Dollars($1,000) per dependent.
Long-Term Disability Insurance
The City shall provide a City-paid program to provide Long-Term Disability Insurance for
Executive Management and Management employees.
Leave
Administrative Leave. Executive Management Employees, and Management Employees will
receive Administrative Leave, which will vest as of July 1 annually. Except as provided below,
Administrative Leave will not be carried over or accrue from one fiscal year to the next. If an
employee is unable to use his/her Administrative Leave prior to the end of the fiscal year for
work related reasons beyond his/her control, said leave will be carried over into the next fiscal
year for a period not to exceed three (3) months. Said time will be available to the employee for
use during that period, but will not be accrued for the purpose of payoff in the event of
termination. In the event an employee covered by this Agreement is employed after January 1 of
the fiscal year, the employee shall be eligible for one half of their annual allotment of
Administrative Leave. Employees shall receive Administrative Leave at the following annual
rates:
• Executive Management shall receive 80 hours.
• Management Employees shall receive 48 hours.
Furlough Leave. Executive Management Employees will receive 20.67- 62 hours of Furlough
Leave, as discussed under the Salaries section of this Resolution. This leave will vest as of July
1 annually.
Vacation Leave. Employees shall receive vacation leave consistent with the Personnel System
Rules.
Holidays. Employees shall receive vacation leave consistent with the Personnel System Rules.
City of Atascadero
Resolution No. 2013-051
Page 6 of 10
Sick Leave.
1. Sick leave accumulates at a rate of 3.69 hours per pay period. There is no limit to the
accumulation.
2. Stay Well Bonus. Employees with 384 or more hours of accumulated sick leave shall be
eligible for the Stay Well Bonus. The Stay Well Bonus will be implemented as follows:
a. The sick leave pay-off will occur during the twelve- (12)month period beginning the first
day after the second pay period in October and ending on the last day of the second pay
period in October of the following year after an employee has accumulated and
maintained 384 hours of sick leave.
b. Once the eligibility requirements have been met, an employee may opt to receive a pay-
off equal to one-third (1/3) of the unused annual allotment of sick leave. (The annual
allotment is 9594 hours).
c. Checks will be prepared by December 15 of each year.
3. Sick Leave Payback. When an executive management employee, a management employee
or confidential employee terminates employment in good standing, after five (5) years of
continuous service,he/she shall be paid one-half of his/her accumulated Sick Leave.
4. In any calendar year, up to two days (16 hours) of sick leave may be used for personal
reasons without explanation. These days are not intended as vacation days and may not be
used to extend vacations or holidays.
Bereavement Leave
Employees shall be granted bereavement leave pursuant to the City of Atascadero Personnel
System Rules.
The City shall provide up to twenty-four (24) hours of paid bereavement leave for bereavement
purposes. Bereavement purposes include (1)the death of a member of the employee's immediate
family, and (2) the critical illness of a member of the employee's immediate family where death
appears to be imminent. The amount of bereavement leave provided under this section is twenty
four(24)hours per family member.
The employee may be required to submit proof of a relative's death or critical illness before final
approval of leave is granted.
For purposes of this section, "immediate family" means: spouse or domestic partner, parent
(including biological, foster, or adoptive parent, a stepparent, or a legal guardian), grandparent,
grandchild, child (including biological., foster, or adopted child, a stepchild, a legal ward, a child
j of a domestic partner,or a child of a person standing in loco parentis),brother, sister, aunt, uncle,
son-in-law, daughter-in-law, mother-in-law, father-in-law, brother-in-law, sister-in-Iaw or
significant other.
City of Atascaelero
Resolution No. 2013-051
Page 7 of 10
Twenty-four (24) hours of the paid absence shall be considered "bereavement leave", and any
remaining time shall be from other paid time off available to the employee.
When an employee has exhausted the bereavement leave provided in this section, the employee
may submit a request to his/her Department Head and request additional time off work. If
approved, the employee must use their other accrued paid leave. The employee may elect which
accrued paidleave he/she shall use during the additional leave. However, the employee may not
use more than forty (40) hours of accrued sick leave for bereavement purposes. If the additional
leave approved by the Department Head is longer than forty (40)hours, the employee is required
to use accrued paid leave other than sick leave.
Retirement
Ca1PERS Non-Sworn Miscellaneous Members(as defined by CalPERS)
a. Non-Sworn Miscellaneous Member employees (as defined by CalPERS) are provided
retirement benefits through the California Public Employees Retirement System
(CalPERS).
TIER 1
Non-sworn Miscellaneous Member employees hired on or before July 14, 2012 are
provided benefits pursuant to the 2.5% @ 55 Benefit Formula(Government Code Section
21354.4), Final Compensation 1 Year (G.C. Section 20042) and Unused Sick Leave
Credit (G.C. Section 20965). The'City will pay 3.3% (three point three percent) of the
Non-sworn Miscellaneous Member employee contribution of 8% (eight percent). Non-
sworn Miscellaneous Member employees will pay the remaining 4.7% (four point seven
percent)of the employee contribution.
TIER 2
Non-sworn Miscellaneous Member employees hired between July 14, 2012 and
December 31, 2012, and Non-sworn Miscellaneous Member employees hired on or after
January 1, 2013 who meet the definition of a Classic Member under CalPERS, are
provided benefits pursuant to the 2% @ 55 Benefit Formula (G.C. Section 21.354), Final
Compensation 3 Year (G.C. Section 20037) and Unused Sick Leave Credit (G.C. Section
20965). The City will pay 3.3% (three point three percent) of the Non-sworn
Miscellaneous Member employee contribution of 8% (eight percent). Non-sworn
Miscellaneous Member employees will pay the remaining 4.7% (four point seven
percent)of the employee contribution.
r
City of Atascadero
Resolution No. 2013-051
Page S of 10
TIER 3
Pursuant to the California Public Employees' Pension Reform Act of 2013 (PEPRA),
Non-sworn Miscellaneous Member employees hired on or after January 1, 2013 who
meet the definition of a CalPERS new member under PEPRA are provided benefits
pursuant to 2%@ 62 Benefit Formula(G.C. Section 7522.20) with Final Compensation 3
Year. (G.C. Section 20037). The Non-sworn Miscellaneous Member employee will pay a
member contribution rate of 50% (fifty percent)of the expected normal cost rate.
b. The City shall provide CalPERS the Post Retirement Survivor benefit for Miscellaneous
Members.
c. Employee contributions shall be contributed to CalPERS on a pre-tax basis.
CalPERS Sworn Safety Members(as defined by CalPERS)
a. Sworn Safety Member employees (as defined by CalPERS) are provided retirement
benefits through the California Public Employees Retirement System(CalPERS).
TIER 1
Sworn Safety Member employees hired on or before July 14, 2012 are provided benefits
pursuant to the 3% @ 50 Benefit Formula (Government Code Section 21362.2), Final
Compensation 1 Year(G.C. Section 20042) and Unused Sick Leave Credit (G.C. Section
20965). The City will pay 4.3% (four point three percent) of the Sworn Safety Member
employee contribution of 9% (nine percent). Sworn Safety Member employees will pay
the remaining 4.7%(four point seven percent) of the employee contribution.
TIER 2
Sworn Safety Member employees hired between July 14, 2012 and December 31, 2012,
and Sworn Safety Member employees hired on or after January 1, 2013 who meet the
definition of a Classic Member under CalPERS,are provided benefits pursuant to the 3%
@ 55 Benefit Formula(G.C. Section 21363.1), Final Compensation 3 Year (G.C. Section
20037) and Unused Sick Leave Credit (G.C. Section 20965). The City will pay 4.3%
(four point three percent) of the Sworn Safety Member employee contribution of 9%
(nine percent). Sworn Safety Member employees will pay the remaining 4.7% (four
point seven percent)of the employee contribution.
TIER 3
Pursuant to the California Public Employees' Pension Refonn Act of 2013 (PEPRA),
Sworn Safety Member employees including hired on or after January 1, 2013 who meet
the definition of a CalPERS new member under PEPRA are provided benefits pursuant to
the 2.7% @ 57 Benefit Formula (G.C. Section 7522.25(d)) with Final. Compensation 3
Year (G.C. Section 20037). The Sworn Safety Member employee will pay a member
contribution rate of 50% (fifty percent) of the expected normal cost rate.
City of Atascadero
Resolution No. 2013-051
Page 9 of 10
b. The CalPERS retirement for Sworn Safety Members (as defined by CalPERS) includes
Level Four(4)of the 1959 Survivor's Benefit. The employees shall pay the monthly cost
of the benefit.
c. Employee contributions shall be contributed to CalPERS on a pre-tax basis
Education Incentive Pay
Employees shall be reimbursed up to $1,600.00 per fiscal year for books, tuition and related
educational expenses for attending college or other professional training, providing the
coursework is job-related, and the employee received a passing grade.
Uniform/Safety Equipment Allowance
a. The City shall provide an annual uniform allowance of eight hundred dollars ($800) for
Police Chief and Commanders, and eight hundred fifty dollars ($850) for the Fire Chief.
Upon initial hire the employee will receive $800/$850. In the second year the amount will be
prorated based upon the actual number of months employed in the prior year. When an
employee separates from the City the Uniform Allowance will be prorated based upon the
number of months worked in the then current fiscal year.
b. The City will make a lump sum payment of the uniform allowance no later than the second
payday in.July.
c. Uniforms damaged on duty shall be replaced as prorated by the Police Chief. Employees are
required to seek reimbursement through the courts with all practical diligence.
d. The City shall make available a bulletproof vest. Employees requesting a vest shall certify
that they will wear the vest at all times, except in extreme climatic conditions. Vests shall be
replaced or refurbished on an as needed basis as determined by the Chief of Police.
Employees already owning a vest shall continue to use them until repair or refurbishment
becomes necessary,as determined by the Chief of Police.
e. Rain boots - The City shall comply with the requirements of CAL/OSHA as it relates to
providing rain gear including rain boots.
City of Atascadero
Resolution No. 2013-051
Page 10 of 10
On motion by Council Member Kelley and seconded by Council Member Moreno, the foregoing
resolution is hereby adopted in its entirety by the following roll call vote:
AYES: Council Members Fonzi, Kelley, Moreno, Sturtevant and Mayor O'Malley
NOES: None
ABSENT: None
ADOPTED: June 25,2013
CITY OF ATASCADERO
Torn O'Malley,: ayor
ATTEST:
Ll�&Uj LUQ l
Marcia McC.i.ure Torgerson; C.M.C., City Jerk
APPRO'vTtAS TO FORM:
Brian A. Pie k, City Attorney