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HomeMy WebLinkAbout102610 - CC Agenda Isis fl 1970� �; CITY OF A TA SCA DERO CITY COUNCIL AGENDA Tuesday, October 26, 2010 6:00 P.M. City Hall Council Chambers 6907 EI Camino Real, Atascadero, California Community Redevelopment Agency Special Meeting: 6:00 P.M. City Council Regular Session: Immediately following the conclusion of the Community Redevelopment Agency meeting REGULAR SESSION — CALL TO ORDER: Immediately following the conclusion of the Community Redevelopment Agency which begins at 6:00 P.M. PLEDGE OF ALLEGIANCE: Mayor Fonzi ROLL CALL: Mayor Fonzi Mayor Pro Tem O'Malley Council Member Beraud Council Member Clay Council Member Kelley APPROVAL OF AGENDA: Roll Call PRESENTATIONS: 1. Employee Service Recognition Awards 2. SunPower California Valley Solar Ranch Update A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. DRAFT MINUTES: Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting.) 1. City Council Meeting Draft Action Minutes — October 12, 2010 ■ Recommendation: Council approve the City Council Meeting Draft Action Minutes of October 12, 2010. [City Clerk] 2. Supplemental Law Enforcement Services Fund ■ Fiscal Impact: Revenue of $100,000 for frontline police services. ■ Recommendation: Council approve the 2010/2011 Supplemental Law Enforcement Services Fund (SLESF) Grant and attached Allocation Plan in the amount of $100,000.00. [Police] 3. Streetscape Phase III Award (City Bid No. 2009-014) ■ Fiscal Impact: $722,150.00 in budgeted Redevelopment funds and matching ARRA funds. ■ Recommendations: Council: 1. Award the Base Bid, project areas B and C, in the amount of $722,150.00, for the Streetscape Phase III project. The project areas consist of the Atascadero Creek Bridge Sidewalks and EI Camino Real Paving from the Rosario to the San Jacinto intersections; and, 2. Authorize the City Manager to execute a contract in the amount of $722,150.00 (Base Bid) with R. Burke Corporation to construct the Phase III Base Bid improvements noted above; and, 3. Authorize the Public Works Director to file a notice of completion after the project is completed. [Public Works] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. The Council may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council.) B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: 1. Historic City Hall Project Bid Awards: ACH-03 Basement Wall & Floor Demolition, and ACH-04 Basement Electrical Demolition and Temporary Power Installation ■ Fiscal Impact: $251,977.57. ■ Recommendations: Council- 1. ouncil:1. Award bid to, and authorize the City Manager to execute a contract with, Allied Industries in the amount of $178,000.00 for the ACH-03 Basement Wall and Floor Demolition services for the Historic City Hall Project; and, 2. Award bid to, and authorize the City Manager to execute a contract with, Rossi and Carr in the amount of $73,977.57 for the ACH-04 Basement Electrical Demolition and Temporary Power Installation services for the Historic City Hall Project. [Administrative Services] 2. Strategic Planning 2010 -- Update on Council Goals ■ Fiscal Impact: The two-year budget is based on the goals developed through the strategic planning process. While there is no direct impact as a result of the approval of this work plan, future budgets will be based on these goals, and specific projects may require the expenditure of funds or additional resources. ■ Recommendations: Council: 1. Provide feedback or additional direction if necessary; and; 2. Receive and file this report on the progress being made relative to the City Council's three goals. [City Manager] 3. Revisions to the City's Facility Policies, Procedures and Fees Manual and Amendments and Additions to Fees for City Services ■ Fiscal Impact: Minimal increase in revenue to the City. ■ Recommendation: Council: 1. Adopt Draft Resolution A amending the City of Atascadero Facility Policies, Procedures and Fees Manual; and, 2. Adopt Draft Resolution B adding new fees and amending specified fees for City Services. [Community Services] COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Mayor Fonzi 1. Air Pollution Control District 2. County Mayors Round Table 3. Economic Vitality Corporation, Board of Directors (EVC) 4. SLO Local Agency Formation Commission (LAFCo) - alternate Mayor Pro Tem O'Malley 1. League of California Cities — Council Liaison and CITIPAC Board Member 2. SLO Council of Governments, President (SLOCOG) 3. SLO Regional Transit Authority, President (SLORTA) Council Member Beraud 1. City / Schools Committee 2. Integrated Waste Management Authority (IWMA) Council Member Clay 1. City/ Schools Committee Council Member Kelley 1. Atascadero State Hospital Advisory Committee 2. Atascadero Youth Task Force 3. Homeless Services Oversight Council E. INDIVIDUAL DETERMINATION AND / OR ACTION: 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager F. ADJOURNMENT: Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the October 26, 2010 Regular Session of the Atascadero City Council was posted on October 19, 2010 at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 19th day of October, 2010, at Atascadero, California. Victoria Randall, Deputy City Clerk City of Atascadero City of Atascadero WELCOME TO THE A TA SCA DERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a Community Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will be held at the City Hall Council Chambers, 6907 EI Camino Real, Atascadero. Matters are considered by the Council in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall, 6907 EI Camino Real, Atascadero, and on our website, www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office. Council meetings are videotaped and audio recorded, and may be reviewed by the public. Copies of meeting recordings are available for a fee. Contact the City Clerk for more information (470-3400). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager's Office or the City Clerk's Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized. 1. Give your name for the record (not required) 2. State the nature of your business. 3. All comments are limited to 3 minutes. 4. All comments should be made to the Mayor and Council. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: 1. You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3. Make your statement 4. All comments should be made to the Mayor and Council 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn in the printed copy. The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Council. ÐÏࡱmending approval of some fee amendments, as well as the addition of a couple of new fees. These recommendations are based upon surveys of other cities’ fees, as well as experience with rental market conditions for the City’s facilities. The City’s community and recreational facilities operations are funded by the City’s General Fund and, in part, by service fees paid by the users of the facilities. As the City’s ability to subsidize these facilities and activities weakens, the users and groups have historically been asked to help compensate to offset the costs of their use of the facilities.   Analysis: Several minor procedural and administrative revisions to the City’s Facilities, Policies, Procedures & Fees manual are proposed. In our ongoing effort to improve our management and oversight of City rental facilities, staff feels these amendments and insertions of new policies are necessary. APRIL 27, 2010 CITY COUNCIL MEETING STAFF RECOMMENDATIONS: (Please note that some of the originally proposed additions/changes to the fee schedule and Manual (listed below) have been changed or modified since April 27th and will be discussed in greater detail later in this report.) A few of the originally proposed additions/changes, listed in the April 27, 2010 City Council staff report, were: The Faces of Freedom Veterans Memorial - This is a new facility, with a number of groups desiring to use it annually. While Staff supports keeping the use of the Memorial affordable, having no fee at all is not practical. The staff time incurred from the time an application is submitted, to booking the reservation and the coordination of the events with the applicant groups is sometimes significant. This is particularly true when trying to coordinate and minimize impacts at the Lake Park when other events are already reserved at the Lake Park and Pavilion. Staff is recommending that a modest administrative fee of $75 be required for groups reserving the Memorial. This proposed fee shall include the planned picnic area adjacent to the Memorial, if or when it is built. (This fee shall be waived for use of the Veterans Memorial by veterans’ organizations, individual veterans or families of veterans for services and events.) Stadium Park – This facility is rentable, with certain restrictions, and is being incorporated into the Manual. Temporary Banner Holder Policy – This Council approved policy is being added to the Manual. “No Smoking Ordinance” - The Council adopted Ordinance No. 543, prohibiting smoking in the Zoo, parks and other City recreational areas, and this is being incorporated into the Manual as approved. Facilities Policies for Alcoholic Beverages - The City’s facility alcohol policy is proposed to be modified. The change involves not allowing hard alcohol to be served by non-profits at the Lake Pavilion and Colony Park Community Center at any time. In the past, this would have impacted two groups: the Chamber of Commerce and the Atascadero Fire Fighters Association (AFFA), however, the AFFA has already decided to use another facility for their annual fundraiser. If the City Council approves this change, the City’s catering concessionaire, Pacific Harvest Catering, will be eligible to obtain a beer and wine liquor license for the Lake Pavilion. By continuing to allow the non-profit groups to serve hard liquor at the Pavilion, the catering concessionaire is unable to obtain a license to serve beer and wine. The City would receive greater than 10% of the revenue generated by the caterer’s potential alcohol sales. Other additions to this Policy include adding language that will not allow the serving of alcohol at any functions honoring, or being put on for minors. Facility Security Deposit - The City will add a provision that the renter’s security deposit will not be returned if the Police Department is called to respond to an incident at the function. A list of the recommended policy revisions and copy of entire current City of Atascadero Facility Policies, Procedures & Fees manual are attached. (Attachments 1 & 2) Also proposed are the addition of a few new fees and amending a couple specified fees for City Services. A list of these recommended changes is attached. (Attachment 4)   RESPONSE TO COUNCIL QUESTIONS (from April 27, 2010): Facilities Policies for Alcoholic Beverages - There was a Council question regarding changing the existing alcohol policy to enable the Pavilion caterer to obtain a beer and wine license. The question dealt with the assumption that the Pavilion caterer may see increased revenues as a result and, if so, “should the City re-open the catering contract to allow other caterers to bid on the contract under these circumstances?” A previous Pavilion caterer, Glen Ohler and Cathy Johnson, actually did have a beer and wine license from 2002 to 2004. The opportunity to obtain a beer and wine license was included in the original RFP process, and is already addressed in the agreement with Pacific Harvest Catering. Thus, other caterers had an opportunity to bid with this option open as well. The relevant language contained in the catering contract that was given to all bidders in the RFP process was as follows: “Beer and wine may be sold, providing that all state and local laws regulating the sale of alcoholic beverages are strictly adhered to. Procedures must be established and maintained to ensure that alcohol is not served or sold to minors. The City may revoke the privilege to sell alcohol if alcohol related problems occur related to sales from the premises.” (Agreement for Services by Contractor Pavilion on the Lake Catering Operation, Page 11, Exhibit A, Item G) Pacific Harvest catering has not been able to obtain a beer and wine license due to regulations changed by the Alcohol Beverage Control Board (ABC) since 2004. Since the Pavilion policies currently allow temporary hard liquor licenses to be obtained by non-profit organizations, the City’s caterer cannot obtain a beer and wine license unless the practice of allowing hard liquor is dropped. Enabling the Pavilion caterer to have a beer and wine license will fulfill the rental customer’s request to provide a cash bar service for beer and wine at events such as reunions, corporate events and weddings. In addition, there is the benefit of the elimination of liquor liability insurance fees for Pavilion customers (These fees start at $60 per event and go up from there, depending upon the type of event). Pacific Harvest Catering will obtain a liquor liability insurance policy. Non-profit organizations will still have the option to obtain a temporary license through the Alcoholic Beverage Control Office to sell beer and wine at their events, and provide their own liquor liability insurance. There was a question about the length of time remaining under the current contract. The contract is a five (5) - year contract, and expires in 2013. The Council also asked about an addendum to the catering contract stating that 10% of the gross revenue from alcohol sales will go the City after the caterer obtains a liquor license. The 10% agreement will be reviewed after one year, and staff will put together a review process for this in case an adjustment needs to be made. An addendum to the contract will also be made to allow for the caterer to surrender their license when a non-profit organization plans to have a one-day license for a special event. The Faces of Freedom Veterans Memorial - Council directed staff to formulate a policy for use of the Faces of Freedom Veterans Memorial without fees for veterans’ organizations and veterans and their families. Rental of the Veterans Memorial should be subject to the same guidelines developed for all City facilities. Guidelines and policies are defined in the Facility Use and Policies Manual. (Attachment 2). A few of the general procedures and rental guidelines to note are: It is the objective of the Department that facilities are primarily used by groups and individuals for community recreation activities regardless of race, color, creed, national origin, religion, sex, economic status, or area of residence of said group and/or individual. (Attachment 2, page 6, General Policy) When use of facilities does not conflict with the City’s operations, programs, activities, or maintenance schedule, they shall be available for use by individuals or groups. Reservations will be granted at the discretion of the Director, or designee, on a first-come, first-served basis for no more than one year in advance. Applications for use of public facilities will be approved based on availability, without discrimination or regard to the applicant’s viewpoint or subject matter, including religious or political viewpoints or subject matter. In the case of conflicting usage, facility authorization is at the discretion of the Director, or designee. (Attachment 2, page 6, Availability of Facilities) Permittee will be responsible for all damage to facility, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. (Attachment 2, page 8, Damage) Permittee is responsible for leaving the facility in a clean and orderly condition. (Attachment 2, page 8, Clean Up) It is important to note that if an event planned at the Veterans Memorial meets the City’s guidelines for being a Major Special Event, permittee will be subject to the major special event guidelines. (Attachment 2, pages 23-26, Major Special Event Procedures) Additional guidelines specific to the Memorial that are not listed in the Manual but that staff is recommending to add are: The fee to reserve the Veterans Memorial is $75/day, plus any additional direct costs. This fee shall be waived for use of the Veterans Memorial by veterans’ organizations, individual veterans or families of veterans for services and events. No security deposit required. (Attachment 2, page 14, Co-Sponsored Status) No written commercial or advertising materials or signs shall be placed in, on, or distributed about parks/facilities. Addition: “except by special agreement approved by the Community Services Director, or designee. The Veterans Memorial facility is exempt from this if it is in conjunction with a charitable sponsorship of an event, during the time of the event only.” (Attachment 2, page 7, Displaying Commercial Written Materials (Signs, Poster, etc.)) Unless specifically stated and approved in the permit, it is understood that activities or events will not be benefit affairs, that no admission will be charged, that no tickets will be sold, and that no collection or donation will be made. Addition: “Charitable Fundraisers at the Veterans Memorial Site are exempt from this policy.” (Attachment 2, page 7, Admission Charges) Conclusion: The proposed revisions to the City’s Facilities, Policies, Procedures and Fees, as well as the recommended fee additions and amendments, will assist staff in the management of City operated facilities. They are consistent with the previous Council direction regarding facility use fees. Staff recommends that the City Council approve the Draft Resolution A, amending the City of Atascadero Facility Policies, Procedures and Fees, and Draft Resolution B, adding new fees and amending specified fees for City Services.     FISCAL IMPACT:   Approval of the recommended changes to the City’s Facility Policies, Procedures and Fees will result in minor increases in revenue from rental functions.   Approval of the recommended addition of new fees and amendments to specified fees for City Services will result in some additional revenues, and some minor revenue reductions in field usage rental fees.   ALTERNATIVES:   The Council may deny some of or all of the proposed revisions to the City of Atascadero Facility Policies, Procedures and Fees. The Council may approve Draft Resolution A, with modifications to the proposed revisions to the City of Atascadero Facility Policies, Procedures and Fees. The Council may deny some of or all of the proposed new fees and amending specified fees for City Services. The Council may approve Draft Resolution B, with modifications to the proposed new fees and amending specified fees for City Services.  ATTACHMENTS:   1. List of Recommended Manual Revisions City’s Facility Policies, Procedures and Fees Manual (Showing Draft Revisions) Draft Resolution A - Amending the City of Atascadero Facility Policies Procedures and Fees Manual Draft Resolution B - Adding new fees and amending specified fees for City Services                                                            DRAFT RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, AMENDING THE CITY’S FACILITY POLICIES, PROCEDURES AND FEES MANUAL WHEREAS, the City of Atascadero (herein referred to as “City”) is a public entity established under the laws of California; and, WHEREAS, to increase public facility management efficiency, establishing rental operating policies and procedures will guide better operations and promote consistent practices; and, WHEREAS, it is appropriate to establish user fees and deposits, which help to cover the cost of providing services used by the Public; and, WHEREAS, the revised City Facility Rental Policies & Procedures Manual shall be adopted as proposed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Atascadero, the amended City Facility Rental Policies and Procedures shall become effective on October 26, 2010. On motion by Council Member __________________ and seconded by Council Member _____________________, the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO Roberta Fonzi, Mayor ATTEST: Marcia McClure Torgerson, C.M.C., City Clerk APPROVED AS TO FORM: Brian A. Pierik, City Attorney DRAFT RESOLUTION B RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, ADDING NEW FEES AND AMENDING SPECIFIED FEES FOR CITY SERVICES (ATTACHMENT A TO RESOLUTION 2008-061) WHEREAS, the City of Atascadero desires to establish a policy for recovering some portion of the costs reasonably borne by providing special services, including but not limited to park and recreation services, rental of city property, police and fire services, and other miscellaneous city services, of a voluntary or limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized unfairly and inequitably such special services (“City Services”); and, WHEREAS, City Council intends to collect various fees (the “Fees”) and, in certain cases, require advance deposit of the Fees, to offset the costs associated with providing the City Services; and, WHEREAS, City Council desires to collect fees fairly and thereby gives authority to the City staff, with the approval of the Director of Administrative Services, to waive certain fees that arise as a result of a staff error; and, WHEREAS, the City Council finds that the Additions and Amendments to the Fees for City Services detailed in Exhibit 1 attached hereto are consistent with the City of Atascadero General Plan; and, WHEREAS, the City Council has previously adopted Resolution No. 2008-061 setting forth such fees, and desires to amend and restate potions of that resolution without rescinding said adoption; and, WHEREAS, the amount of the Fees do not exceed the true cost of providing the City Services; and, WHEREAS, the increase to the amount of the fees is not a “project” subject to the California Environmental Quality Act because it is a funding mechanism having no physical effect on the environment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Atascadero: Section 1. Recitals. The foregoing recitals are true and correct and the City Council so finds and determines. Section 2. Establishment of the Fees. The fees as established in Attachment A of Resolution 2008-061, “Fees for Planning and City Services” are amended and added to as detailed in Exhibit 1 to this Resolution for the purpose of funding the cost of providing the City Services. Section 3. Collection of the Fees. The Fees levied pursuant to this resolution shall be paid to the City either at the time the City Service is requested or required or shall, in certain cases, be advanced to the City in the form of an advance deposit as further detailed on Exhibit 1. Section 4. Constitutionality. If any portion of this Resolution is declared invalid or unconstitutional then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this Resolution shall remain in full force and effect. Section 5. Repealer. All resolutions and other actions of the City Council in conflict with the contents of this Resolution are hereby repealed. On motion by Council Member __________________ and seconded by Council Member _____________________, the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO ________________________________ Roberta Fonzi, Mayor ATTEST: Marcia McClure Torgerson, C.M.C., City Clerk APPROVED AS TO FORM: Brian A. Pierik, City Attorney DRAFT RESOLUTION B - EXHIBIT 1 Additions and Amendments to Fees for City ServicesRef #Fee NameActionCurrent Fees for City ServicesProposed Amendment or Fee Addition  Justification6-101AQUATICS PROGRAMSNew FeeThe Community Services Director may set and change Aquatics Fees according to cost recovery guidelines and local trends. This authorization is intended to allow the Community Services Department to offer new and revised programs between fee updates. Current Fees are as follows: Wading Pool $1 Rec Swim: $5 Lap Swim: $4 Night Swim: $4 Water Polo Camp $40 for residents $44 for nonresidents INSERT HERE Swim Pass: $30 for 10 uses $60 for 20 uses Swim Lessons (2 week sessions): $60 for residents $66 for non-residents Addition of New Program6-107a  PARK RENTALS- MAJOR FACILITIESAmendment/ New FeeNon-refundable deposit of 50% required on all bookings (unless a higher deposit is noted). There are no refunds due to bad weather INSERT HERE In addition to the base rental rate listed below, all park facility charges are also subject to the following charges as applicable: $15 Reservation change or modification fee $12 Use of utilities fee Security Guards: At discretion of Community Services Director, events where alcohol is served require one guard per 100 people $20 + actual cost of security service (minimum of 4 hours) INSERT HERE Fully allocated hourly rate of all City personnel required for the event will be charged Sunken Gardens: $100 per day for non-profit $200 per day for all others Equestrian Arena: $100 per day private use $200 security deposit Lake Park Special Event: $500 per day for non-profits $750 per day for others Stadium Park: $750 per day for non-profits for a > 150 person event $1,500 per day for all others for a >150 person event $200 per day for non-profits for a <= 150 person event $500 per day for all others for a <= 150 person eventNon-refundable deposit of 50% required on all bookings (unless a higher deposit is noted). There are no refunds due to bad weather. In case of inclement weather, the applicant may request a refund of usage fees, subject to an administrative fee, or reschedule the reservation date, subject to reservation / modification fee. Veterans Memorial: $75 per day The Veterans Memorial reservation fee will be waived for use of the Veterans Memorial by veteran’s organizations, individual veterans or families of veterans for services and events. No security deposit will be required.  Update to make consistent with Atascadero Rental Policies & Procedures Manual. Addition of New Rental Facility.    6-108BALLFIELD FACILITY RENTALAmended FeeBallfield and Open Fields fees: in addition to in-kind contributions $25 per hour for field $20 per hour for lights $25 base rental per field (+ $200 deposit) $50 for field lining (one time per day)$20 per hour for field $20 per hour for lights $25 base rental per field (+ $200 deposit) $50 for field lining (one time per day) Reduce field usage fee to be able to offer competitive rates.   6-139PAVILION EQUIPMENT RENTALSNew Fee INSERT HERE Gazebo Chairs: $1.50 per chair + $35 set-up fee Stage: $10 per 4' x 8' piece INSERT HERE Podium: $20 per day TV/VCR: $30 per day TV/VCR/DVD: $35 per day Sound System: $100 per day Overhead Projector: $25 per day Portable Projector Screens: $15 per day Electric Projector Screens: $25 per day INSERT HERE Topiary Trees: $20 each Lattice Screen: $25 each without lights $50 each with lights Microphone: $20 each per day Mirrors: $2 each Candleholders: $1 each Wireless Internet: $25 per day Non-profit organizations may receive a 50% discount on equipment rental fees. Upon approval of the Director of Community Services, non-profit organizations that have ongoing rental agreements with the Pavilion on the Lake and have made significant donations to the City facilities are eligible to receive a full waiver of rental items. Linens (optional): Fees set by the Pavilion Coordinator based on market conditions. LCD Projector: $100 per day  Adjustments made to meet customer needs and offer services comparable to other facilities. Inclusion of LCD Projector into Fee Schedule.6-104CITY SPECIAL EVENTSNew FeeThe Community Services Director may set and change Special Events according to cost recovery guidelines and local trends. This authorization is intended to allow the Community Services Department to offer new and revised programs between fee updates. Current Fees are as follows: INSERT HERE Flea Market: $30 per space for residents $40 per space for nonresidents Cruise Night: $20 per car during pre-registration $30 per car the night of the event Craft Faire: $60 per inside space for residents $75 per inside space for nonresidents $50 per outside space for residents $65 per outside space for nonresidents Craft Faire Effective 1/1/2009: $65 per inside space for residents $80 per inside space for nonresidents $55 per outside space for residents $70 per outside space for nonresidents Father/Daughter Dance: $30 per couple for residents $35 per couple for nonresidents + $5 for each additional daughter Booth Fee (Booths allowed in accordance with City policy at other City-run events) $0 Nonprofit vendors $50 + 10% of gross profits for-profit vendors in accordance with policies. Other Special Events: Fully allocated cost of required personnel A temporary banner removal fee of $25 will be charged if banner is left up more than one day after the event. The banner will not be released to the owner until the fee is paid.  Per January 9, 2007 Council approved Temporary Banner Holder Permit Procedures.     ITEM NUMBER:C - 3DATE:10/26/10 @D‚­ÀÁÅÓçÛȲœ†r\I6\#r$hò;Nhò;NCJOJPJQJ^JaJ$h÷*J5CJOJPJQJ\^JaJ$hðsÇ5CJOJPJQJ\^JaJ*hò;Nh ò;N5CJOJPJQJ\^JaJ'hò;Nhò;N5CJOJPJQJ^JaJ*hò;Nhò;N56CJ OJPJQJ^JaJ*hò;Nhò;N56CJOJPJQJ^JaJ*hò;Nhò;N56CJ,OJPJQJ^ JaJ$hò;N56CJ,OJPJQJ^JaJhò;NCJOJQJ^J0jhò;Nhò;NCJOJQJU^JmHnHu @BDÁÃÅÖØâãP ¨ ñ ßßßßÕÈÕÈÕÕ»»ª»š š$ & Fdð¤a$gdéd¨$ Æ© ÐÏࡱdentified as the IPT VisionHawk System was originally purchased with existing SLESF Grant funding in October, 2004. In 2009, the system began failing. Calls to IPT resulted in a lack of customer support and, as a result, currently two of the nine in-car systems have been removed from the patrol cars. IPT VisionHawk Systems is no longer in business. The in-car video camera systems capture both audio and video data on officer activity in the field as seen through the front windshield area of the patrol car. The officers are trained to position their car in the most advantageous position to capture the event as it is occurring. This data is secured as evidence and is produced during court proceedings. The individual camera systems within the police cars were unreliable to the point that their failure caused concern that audio and video evidence was not being captured and, therefore, would not be available for courtroom presentation. The Police Department, in partnership with the Technology Department, is involved in researching the aspects of currently available systems. The allocated cost amount is tentative pending final vendor selection. This Staff Report is submitted at this time to meet the time constraints imposed by the County Supplemental Law Enforcement Services Oversight Committee that meets on a quarterly basis. Reserve/Contract/Cadet Personnel In conjunction with the Police Department’s five-year Strategic Plan, the Reserve Officer Program, which supplements existing patrol operations and investigations at a more cost effective and efficient level, has become a reality. A level 1 reserve police officer is currently employed and working a minimum of 16 hours per month, supplementing the full-time sworn work force. As part of the Police Department’s commitment to the Sunken Gardens/Downtown Business District Action Plan and also incorporated in the five-year Strategic Plan, the Police Department has an ongoing partnership with the Atascadero Unified School District in contract hiring an existing school employee to partner with the Police Department Community Response Team. This school/law enforcement team approach is working toward effecting positive student behavioral changes within the Sunken Garden and surrounding areas. This position is staffed during times of the school year when students are most active in the Sunken Gardens/Downtown Business District. In addition, various contract personnel may be used by the Police Department, upon City approval, on an as-needed basis for specific tasks and projects that may be identified throughout the length of this Grant. Finally, the current Cadet Program has been utilized to provide an increased level of service to the community and to assist officers with routine operations that allow the officers to engage in more proactive patrol time. This position will be vacant for the immediate future. However, the ability to use grant funding to fill this position based on a future needs assessment is recommended.      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