HomeMy WebLinkAbout022812 - Agenda Combined . yl
'a`$ i979CITY OF A TASCADERO
CITY COUNCIL
AGENDA
Tuesday, February 28, 2012
City Hall
Council Chambers
6907 EI Camino Real, Atascadero, California
6:00 P.M.
REGULAR SESSION — CALL TO ORDER: 6:00 P.M.
PLEDGE OF ALLEGIANCE: Mayor Kelley
ROLL CALL: Mayor Kelley
Mayor Pro Tem O'Malley
Council Member Clay
Council Member Fonzi
Council Member Sturtevant
APPROVAL OF AGENDA: Roll Call
PRESENTATION:
1. Library Expansion Update presented by Grenda Ernst of Friends of the
Library
A. CONSENT CALENDAR: (All items on the consent calendar are considered to
be routine and non-controversial by City staff and will be approved by one motion
if no member of the Council or public wishes to comment or ask questions. If
comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an
opportunity for any member of the public to address the Council concerning the
item before action is taken. DRAFT MINUTES: Council meeting draft minutes
are listed on the Consent Calendar for approval of the minutes. Should anyone
wish to request an amendment to draft minutes, the item will be removed from
the Consent Calendar and their suggestion will be considered by the City
Council. If anyone desires to express their opinion concerning issues included in
draft minutes, they should share their opinion during the Community Forum
portion of the meeting.)
1. City Council Draft Action Minutes — February 14, 2012
■ Recommendation: Council approve the City Council Draft Action
Minutes of February 14, 2012. [City Clerk]
2. On-site Alcohol Sales License Type 40 - Determination of Public
Convenience - PLN 2012-1430 - 6760 EI Camino Real "Molly Pitcher" -
(Laprade/l3yrson)
■ Description: Request to approve an on-site sale of beer in a new
establishment Alcohol Beverage Control license application.
■ Fiscal Impact: Slight positive fiscal impact expected from increased
sales tax.
■ Recommendation: Council adopt Draft Resolution "A" finding that a
public convenience would be served by allowing the issuance of an on-
site sale of beer only license for the Molly Pitcher, a new establishment
located at 6760 EI Camino Real. [Community Development]
3. 2012 Community Development Block Grants Funding Recommendations
■ Fiscal Impact: Available funds are estimated at $133,774 for the 2012
cycle and $31,657.87 in prior year reallocations.
■ Recommendation: Council review and approve funding
recommendations for the 2012 Community Development Block Grant
(CDBG) program as indicated in the staff report. [Public Works]
4. Lake Park Sign and Frontage Improvement Project Award
■ Fiscal Impact: $288,024 from Park Impact fees.
■ Recommendations-
1.
ecommendations:1. Authorize the City Manager to execute an agreement with Raminha
Construction, Inc. in the amount of $288,024 for the Atascadero Lake
Park Frontage Improvement project; and,
2. Authorize the Administrative Services Director to allocate $342,000 in
Park Impact fees to the project budget; and,
3. Authorize the Public Works Director to issue a Notice of Completion
to the Contractor upon final completion of the project. [Public Works]
UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on
any current issues of concern to the City Council.)
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Council on any matter not on this agenda and over which the Council has
jurisdiction. Speakers are limited to three minutes. Please state your name for the
record before making your presentation. Comments made during Community Forum
will not be a subject of discussion. A maximum of 30 minutes will be allowed for
Community Forum, unless changed by the Council. Any members of the public who
have questions or need information, may contact the City Clerk's Office, between the
hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or mtor erson atascadero.org.)
B. PUBLIC HEARINGS: None.
C. MANAGEMENT REPORTS:
1. Grant Participation Request - Regional Climate Action Plan (CAP)
"Toolkit" - And Local Atascadero CAP
■ Fiscal Impact: Short Term: No monetary match is required to receive the
grant and participate in the project. City staff resources would not be
significant, since APCD would be hiring the consultant and doing most of
the coordination. Long Term: If the City adopts a Climate Action Plan at
the end of this process, there would be a number of significant changes
for City operations, as well as private development. If the City chooses
not to participate with the other cities in the regional Climate Action Plan at
this time, Atascadero will be obligated to fund and staff a CAP process in
the future in order to comply with AB 32.
■ Recommendation: Council adopt the Draft Resolution to reconfirm
participation in a grant program for a regional Climate Action Plan (CAP)
"toolkit" and a local Atascadero CAP funded through PG&E, SoCal Gas
and the San Luis Obispo County Air Pollution Control District (APCD).
[Community Development]
COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council
Members may make a brief announcement or a brief report on their own activities.
Council Members may ask a question for clarification, make a referral to staff or take
action to have staff place a matter of business on a future agenda. The Council may
take action on items listed on the Agenda.)
D. COMMITTEE REPORTS: (The following represent standing committees.
Informative status reports will be given, as felt necessary):
Mayor Kelley
1. Atascadero State Hospital Advisory Committee
2. City of Atascadero Design Review Committee
3. City of Atascadero Finance Committee
4. Economic Vitality Corporation, Board of Directors (EVC)
5. Homeless Services Oversight Council
Mayor Pro Tem O'Malley
1. City/ Schools Committee
2. County Mayors Round Table
3. Integrated Waste Management Authority (IWMA)
4. League of California Cities — CITIPAC Board Member
5. SLO Council of Governments (SLOCOG)
6. SLO Regional Transit Authority (SLORTA)
Council Member Fonzi
1. Air Pollution Control District
2. City of Atascadero Design Review Committee
3. City of Atascadero Finance Committee
4. SLO Local Agency Formation Commission (LAFCo) - alternate
Council Member Sturtevant
1. City/ Schools Committee
2. Community Action Partnership of SLO County
3. League of California Cities — Council Liaison
E. INDIVIDUAL DETERMINATION AND / OR ACTION:
1. City Council
2. City Clerk
3. City Treasurer
4. City Attorney
5. City Manager
F. ADJOURN CITY COUNCIL MEETING
Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that
person may be limited to raising those issues addressed at the public hearing described in this notice, or in written
correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this
public hearing will be distributed to the Council and available for review in the City Clerk's office.
I, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that
the foregoing agenda for the February 28, 2012 Regular Session of the Atascadero City Council was
posted on February 21, 2012, at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA
93422 and was available for public review in the Customer Service Center at that location.
Signed this 21St day of February, 2012, at Atascadero, California.
Victoria Randall, Deputy City Clerk
City of Atascadero
City of Atascadero
WELCOME TO THE ATASCADERO CITY COUNCIL MEETING
The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a
Community Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence
immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will be held at
the City Hall Council Chambers, 6907 EI Camino Real, Atascadero. Matters are considered by the Council in the order of
the printed Agenda. Regular Council meetings are televised live, audio recorded and videotaped for future playback.
Charter Communication customers may view the meetings on Charter Cable Channel 20 or via the City's website at
www.atascadero.org. Meetings are also broadcast on radio station KPRL AM 1230. Contact the City Clerk for more
information (470-3400).
Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file
in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of
City Hall, 6907 EI Camino Real, Atascadero, and on our website, www.atascadero.org. An agenda packet is also
available for public review at the Atascadero Library, 6850 Morro Road. Contracts, Resolutions and Ordinances will be
allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers.
All documents submitted by the public during Council meetings that are either read into the record or referred to in their
statement will be noted in the minutes and available for review in the City Clerk's office.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting
or other services offered by this City, please contact the City Manager's Office or the City Clerk's Office, both at (805)
470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in
assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the
Council to approach the lectern and be recognized.
1. Give your name for the record (not required)
2. State the nature of your business.
3. All comments are limited to 3 minutes.
4. All comments should be made to the Mayor and Council.
5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other
individual, absent or present
This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be
allowed for Community Forum (unless changed by the Council). If you wish to use a computer presentation to support
your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must
be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your
presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence
and turn in the printed copy.
TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code)
Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their
report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and
will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If
you wish to speak for, against or comment in any way:
1. You must approach the lectern and be recognized by the Mayor
2. Give your name (not required)
3. Make your statement
4. All comments should be made to the Mayor and Council
5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other
individual, absent or present
6. All comments limited to 3 minutes
The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will be
heard by the Council.
ITEM NUMBER: A- 1
DATE: 02/28/12
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\ CAD]Ro CITY OF ATASCADERO
CITY COUNCIL
DRAFT ACTION MINUTES
Tuesday, February 14, 2012
City Hall
Council Chambers
6907 EI Camino Real, Atascadero, California
6:00 P.M.
City Council Regular Session 6:00 p.m.
City Council Closed Session: Immediately following conclusion of
the City Council Regular Session
REGULAR SESSION — CALL TO ORDER: 6:00 P.M.
Mayor Kelley called the meeting to order at 6:00 p.m. and Boy Scouts Andrew Monson,
Jonathan Gordon, and Felipe DeJesus led the Pledge of Allegiance.
ROLL CALL:
Present: Council Members Clay, Fonzi, Sturtevant, Mayor Pro Tem O'Malley
and Mayor Kelley
Absent: None
Others Present: City Clerk / Assistant to City Manager Marcia McClure Torgerson
Staff Present: City Manager Wade McKinney, Assistant City Manager Jim Lewis,
Administrative Services Director Rachelle Rickard, Community
Development Director Warren Frace, Public Works Director Russ
Thompson, Police Chief Jerel Haley, and City Attorney Brian Pierik.
ITEM NUMBER: A- 1
DATE: 02/28/12
APPROVAL OF AGENDA:
City Attorney Brian Pierik announced that Item #3b of the Closed Session is being
pulled from the agenda because the City was removed from the lawsuit.
MOTION: By Council Member Fonzi and seconded by Council Member
Sturtevant to approve the agenda, as amended.
Motion passed 5:0 by a roll-call vote.
A. CONSENT CALENDAR:
1. City Council Draft Action Minutes — January 24, 2012
■ Recommendation: Council approve the City Council Draft Action
Minutes of January 24, 2012. [City Clerk]
2. December 2011 Investment Report
■ Fiscal Impact: None.
■ Recommendation: Council receive and file the City Treasurer's report
for quarter ending December 2011. [City Treasurer]
3. December 2011 Accounts Pavable and Payroll
■ Fiscal Impact: $3,026,933.03.
■ Recommendation: Council approve certified City accounts payable,
payroll and payroll vendor checks for December 2011. [Administrative
Services]
4. Proposed Modification to the Sewer System Management Plan to Add
Appendices to the Fats, Oil and Grease Section
■ Fiscal Impact: None.
■ Recommendation: Council adopt the Draft Resolution modifying the
City's Sewer System Management Plan (SSMP) to include appendices
to the Fats Oil, and Grease Section (FOG), that establishes
Administrative Guidelines and Provisions for further FOG Program
implementation. [Public Works]
5. Lift Station #3 Emergency Electrical Panel Purchase and Modified
Portable Generator Purchase
■ Fiscal Impact: $35,000 in wastewater capital reserves for replacement
of the Lift Station #3 electrical panel; and, $48,980 in wastewater funds
for the Wastewater Portable Generator Project.
■ Recommendations: Council
1. Authorize the Director of Administrative Services to appropriate
$35,000 in wastewater funds for the emergency purchase and
installation of a replacement electrical and pump control panel at Lift
Station #3; and,
2. Authorize an exception to the formal bidding process as allowed
under Section II-3.0(h)(4), finding that there are extenuating
circumstances that would make formal bidding not the most cost
ITEM NUMBER: A- 1
DATE: 02/28/12
effective approach for the purchase of a new Portable Generator;
and,
3. Approve the purchase of a new Portable Generator for $48,890 from
United Rentals, Inc.; and,
4. Authorize the Director of Administrative Services to appropriate
$50,000 in 2011-2012 for the Wastewater Portable Generator Project
and to remove $47,000 in funding from the 2012-2013 budget from
the Wastewater Portable Generator Project. [Public Works]
6. First Amendment of the Subdivision Improvement Agreement for Tract
2624 (Southside Villas) and Reduction of Performance Bond
■ Fiscal Impact: None.
■ Recommendations: Council
1. Authorize the City Manager to execute the first amendment to the
Subdivision Improvement Agreement for Tract 2624; and,
2. Accept the partial reduction of the subdivision improvement security.
[Public Works]
Council Member Fonzi asked the Council to consider an amendment in Item #A-1,
clarifying her comments under Committee Reports in the minutes for January 24, 2012.
MOTION: By Mayor Pro Tem O'Malley and seconded by Council Member
Clay to approve the Consent Calendar, including the
amendment to Item #A-1.
Motion passed 5:0 by a roll-call vote. (#A-4: Resolution No.
2012-003)
UPDATES FROM THE CITY MANAGER:
City Manager Wade McKinney gave an update on projects and issues within the City.
Mayor Kelley announced that City Manager Wade McKinney has received the City
Manager of the Year Award from the California City Manager's Foundation for going
above and beyond to strengthen the profession and demonstrating leadership.
COMMUNITY FORUM:
The following citizens spoke during Community Forum: Gary Kirkland, and Katie Ott.
Mayor Kelley closed the COMMUNITY FORUM period.
B. PUBLIC HEARINGS: None.
ITEM NUMBER: A- 1
DATE: 02/28/12
C. MANAGEMENT REPORTS:
1. Energy Watch Partnership - Energy Saving Successes
■ Fiscal Impact: None.
• Recommendation: Presentation only. No action recommended. [Public
Works]
Public Works Director Russ Thompson introduced Deputy Public Works Director Geoff
English who gave the staff report and answered questions from the Council.
Mr. English introduced Patricia Wilmore, Local Area Manager for Government Relations
for PG&E, who presented the City with a plaque naming Atascadero an Energy
Champion. This honor is in recognition of our energy saving efforts. Ms. Wilmore
introduced Trevor Keith, SLO County Energy Manager, and congratulated Atascadero
on our energy saving efforts. Ms. Wilmore and Mr. Keith are members of the Energy
Watch Partnership.
PUBLIC COMMENT: None
COUNCIL ANNOUNCEMENTS AND REPORTS:
The City Council Members made brief announcements.
D. COMMITTEE REPORTS: None
E. INDIVIDUAL DETERMINATION AND / OR ACTION: None
F. ADJOURN TO CITY COUNCIL CLOSED SESSION
CITY COUNCIL CLOSED SESSION: Immediately following conclusion of the
City Council Regular Session, which begins
at 6:00 p.m.
Mayor Kelley announced that the Council is going into Closed Session.
1. CLOSED SESSION -- PUBLIC COMMENT - None
2. COUNCIL LEAVES CHAMBERS TO BEGIN CLOSED SESSION
ITEM NUMBER: A- 1
DATE: 02/28/12
3. CLOSED SESSION -- CALL TO ORDER
a. Conference with Real Property Negotiators
(Govt. Code Section 54956.8)
Property Address: APN 045-331-084
11612 Madreselva Lane, Atascadero, CA
City Negotiator: Wade McKinney, City Manager
Negotiating Parties: Lance Fitzgerald Fields
Under Negotiation: Instruction to negotiator will concern price and
terms of payment.
b. Conference with Legal Counsel — Existing Litigation (Govt. Code
Section 54956.9(a))
Save the Plastic Bag Coalition v. San Luis Obispo County Integrated
Waste Management Authority (Case No. CDV 120078)
This item was pulled during the Approval of the Agenda portion of
the meeting since Atascadero was dismissed as a defendant in this
case.
C. Conference with Legal Counsel — Anticipated Litigation
Initiation of litigation pursuant to Govt. Code Section 54956.9(b) — One
Case
4. CLOSED SESSION -- ADJOURNMENT
5. COUNCIL RETURNS TO CHAMBERS
6. CLOSED SESSION -- REPORT
City Attorney Pierik announced that there was no reportable action taken.
ADJOURNMENT:
Mayor Kelley adjourned the meeting at 6:42 p.m.
MINUTES PREPARED BY:
Marcia McClure Torgerson, C.M.C.
City Clerk / Assistant to the City Manager
ITEM NUMBER: A- 2
DATE. 02/28/12
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Atascadero City Council
Staff Report — Community Development Department
On-site Alcohol Sales License Type 40
Determination of Public Convenience
PLN 2012-1430
6760 EI Camino Real "Molly Pitcher"
(Laprade/Byrson)
(Request to approve an on-site sale of beer in a new establishment
Alcohol Beverage Control license application)
RECOMMENDATION:
Council adopt Draft Resolution "A" finding that a public convenience would be served by
allowing the issuance of an on-site sale of beer only license for the Molly Pitcher, a new
establishment located at 6760 EI Camino Real.
DISCUSSION:
The applicant has applied, through the Department of Alcohol Beverage Control (ABC), for
an on-site sale of beer only at a new establishment to be located at 6760 EI Camino Real.
This proposed use would consist of a microbrewery that would specialize in serving locally
produced beer that is manufactured in the adjacent building. The applicant is seeking a type
"40" license which is defined as the sale of beer only for consumption either on-site or off-
site. Per ABC requirements, full meals are not required, however sandwiches or snacks
must be made be available.
The site is zoned Downtown Commercial (DC) within the Downtown General Plan Land Use
Designation (D). The Molly Pitcher Brewing Company is proposing a 49 seat microbrewery
with an outdoor patio with additional seating along Atascadero Creek. This is an allowed
use and encouraged within the Downtown Commercial zoning district.
ITEM NUMBER: A- 2
DATE: 02/28/12
Proposed Molly Pitcher Microbrewery
Analysis: Section 23958.4 of the Alcoholic Beverage Control Act requires the local
governing body of the area to determine that the license will serve public convenience or
necessity. This process is only required when it is found that "Undue Concentration" of
liquor licenses exists within the area. In this case, the Department of Alcoholic Beverage
Control (ABC) has determined that there is an undue concentration of liquor licenses within
the area and that a determination from the local governing body (City Council) will be
required.
The proposed site is located in census tract number 0125.02, which allows twelve (12) ABC
licenses within the area without Council review. There are currently eighteen (18) licenses
existing within the census tract, and therefore Council review is required prior to adding any
additional license to the area. The site is also more than 500 feet from any public school
properties.
Staff has reviewed the request to determine that approval of this application, or conditional
approval, would not negatively influence the rate of criminal activity in the neighborhood and
that it would be compatible with the neighborhood character (Downtown Commercial). The
Atascadero Police Department has determined that the impact to public safety would be
negligible based on the consideration of the physical location of the current establishment
and the number of past calls for service.
ITEM NUMBER: A- 2
DATE: 02/28/12
FISCAL IMPACT:
Slight positive fiscal impact expected from increased sales tax.
ATTACHMENTS:
1. Location Map
2. Applicant Letter Explanation of Services
3. Draft Resolution
ITEM NUMBER: A- 2
DATE: 02/28/12
Attachment 1
Attachment 1: Location Map,6760 EI Camino Real
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ITEM NUMBER: A- 2
DATE: 02/28/12
Attachment 2
Attachment 2:Applicant Letter Explanation of Services
tT 2-TO BE COMPLETED BY THEA) RANT(If box#20b is checked)
.I. Based on the information on the reverse,the Department may approve your application if you can show that public convenience or
necessity would be served by the issuance of the license. Please describe below the reasons why issuance of another license is justified in
this area. You may attach a separate sheet or additional documention•if desired. Do not proceed to Part 3.
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22.APPLIC 1'SIGN RE 25.DATE SIGN-0
PART 3-f0 irE COMPLETED BY LOCAL OFFICIALS(If box#20c Is checked)
The applicant named on the reverse is applying for a license to sell alcoholic beverages at a premises where undue concentration exists(I.e.,
an over-concentration of licenses and/or a higher than average crime rate as defined in Section 23958.4 of the Business and Professions
Code). Sections 23958 and 23958,4 of the Business and Professions Code requires the Department to deny the application unless the local
governing body of the area in which the applicant premises are located,or Its designated subordinate officer or body,determines within 90
days of notification of a completed application that public convenience or necessity would be served by the issuance.
Please complete items#24 to#30 below and certify or affix an official seal,or attach a copy of the Council or Board resolution or a signed
letter on official letterhead stating whether or not the issuance of the applied for license would serve as a public convenience or necessity.
----
24.WIL.I PUa1.IC CONVENIENCE OR NECESSITY BE SERVED BY ISSUANCE OF THIS ALGOHDLIC eEVERAGE LICENSE
dYes No _ See Attached(i,e.,letter,resolution,etc.)
25.
.....A .. ....--..._. _.
ADDITIONAL COMMENTS.IF DESIRED(.ay inGu(la for eppmval nr t7emal p!public Cpnvonlerv'e o!rDCCass'tyj.
.... .._.i 60.._LfI - . ... ....... ...
26.GITYlGOl1NTY OFFICIAL NAfdE ;2?.CITV!COUNIY OFFICIAL TITLLi � 26 CITVlCOUNTY OFFI CIAL PoIONE NUMBER
_. -._.. ......._..._.._..._ ._.___...._ ... _i ...._.. _..... .....
29.CITY/COUNTY OFFICIAL SIGNATURE IY� DATE SIGNED
ABC-245 REVERSE(12/43)
ITEM NUMBER: A- 2
DATE: 02/28/12
Attachment 3
Attachment 3: Draft Resolution
DRAFT RESOLUTION
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO, CALIFORNIA, FINDING THAT A
PUBLIC CONVENIENCE WILL BE SERVED BY ALLOWING THE
ISSUANCE OF AN EXPANDED ALCOHOL LICENSE AT
6760 EL CAMINO REAL
ON APN 030-192-020
(Laprade/Moly Pitcher Brewing Company, LLC)
WHEREAS, an application has been received from Hubert Laprade (12680 San Cayetano
Road, Atascadero, CA 93422) Property Owner, and Molly Pitcher Brewing Company, LLC (6760 El
Camino Real, Atascadero, CA 93422) Applicant, to request that the City Council make a finding of
public convenience or necessity to allow the Department of Alcohol Beverage Control (ABC) to
issue a Type 40 beer only on/off site sales license at 6760 El Camino Real, (APN 030-192-020);
and,
WHEREAS, the sites current General Plan Designation is D (Downtown); and,
WHEREAS, the sites current Zoning Designation is DC (Downtown Commercial); and,
WHEREAS, eating and drinking establishments that sell beer and wine are consistent with
the zoning district and the City's Downtown Revitalization Goals; and,
WHEREAS, the Atascadero Police Department has reviewed the application and does not
foresee any significant public safety issue related to the requested license; and,
WHEREAS, the license is requested at a site that is located more than 500 feet from public
school property; and,
WHEREAS, the City Council of the City of Atascadero considered the requested application
at a public meeting on February 28, 2012; and,
NOW THEREFORE, the City Council of the City of Atascadero, hereby determines that a
public convenience will be served by the issuance of a Type 40 on/off-site sale beer sales only to
Molly Pitcher Brewing Company, LLC at 6760 El Camino Real.
ITEM NUMBER: A- 2
DATE: 02/28/12
Attachment 3
On motion by Council Member and seconded by Council Member
the foregoing Resolution is hereby adopted in its entirety on the following roll
call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By:
Bob Kelly, Mayor
ATTEST:
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
Brian A. Pierik, City Attorney
ITEM NUMBER: A- 3
DATE: 02/28/12
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Atascadero City Council
Staff Report — Public Works Department
2012 Community Development Block Grants
Funding Recommendations
RECOMMENDATION:
Council review and approve funding recommendations for the 2012 Community
Development Block Grant (CDBG) program as shown below.
USES OF CDBG FUNDS
Public Facilities Recommendation
February 2012
City of Atascadero — Barrier Removal $ 60,421.87
North County Women's Shelter 3,200.00
North County Connection 55,000.00
Public Services — Limited to 15% of 2012 Allocation ($20,060)
Atascadero Community Services Foundation 3,150.00
Atascadero Loaves and Fishes 8,650.00
EI Camino Homeless Organization 6,700.00
North County Adaptive Sports & Recreation 1,560.00
Administration — Limited to 20% of 2012 Allocation ($26,750)
City Program Administration Costs 26,750.00
$165,431.87
SOURCES OF CDBG FUNDS
2012 Funding Available $133,774.00
2010 Reallocation 951.00
2011 Reallocation 30,706.87
Total Funding Available $165,431.87
DISCUSSION:
Background: The 2012 CDBG award process began in the fall of 2011 . The first of two
workshops were held throughout the County to solicit public comment on community
needs. The County published a request for CDBG proposals. Total funding, based on
previous levels, was anticipated to be $170,000.
ITEM NUMBER: A- 3
DATE: 02/28/12
On January 10, 2012, after reviewing the applications and hearing testimony from
applicants, Council approved draft funding recommendations for the 2012 cycle. The
recommendations were then published for the required minimum of 30 days during
which the second of the two workshops was held. At that workshop County and City
staff were available to discuss the recommendations and answer any questions
regarding the CDBG program.
Final funding amounts were released by the Department of Housing and Urban
Development (HUD) on February 15th resulting in a reduction of approximately 21% for
the City of Atascadero. The proposed funding shown in the table below allocates the
reduction in funding for Public Services (from $25,500 to $20,060) proportionately
among the recipients. Each public services recipient will receive an award that is 21%
is less than the amount allocated by Council on January 10, 2012.
In addition the public facilities category awards and the administration amount will also
be reduced by 21%; however $31,657.87 in prior year unspent funds are available for
reallocation. These funds are restricted to the Public Facilities and may not be used for
Public Services or Administration. Due to the reallocation of these funds, it is not
necessary to reduce funding to projects in the Public Facilities category.
Public Facilities Draft Award Recommendation
January 2012 February 2012
City of Atascadero — Barrier Removal $52,300 $ 60,421.87
North County Women's Shelter 3,200 3,200
North County Connection 55,000 55,000
Public Services— Limited to 15% of 2012 Allocation ($20,060)
Atascadero Community Services Foundation 4,000 3,150
Atascadero Loaves and Fishes 11,000 8,650
EI Camino Homeless Organization 8,500 6,700
North County Adaptive Sports & Recreation 2,000 1,560
Administration — Limited to 20% of 2012 Allocation ($26,750)
City Program Administration Costs 34,000 26,750
2012 Funding Available $133,774
2010 Reallocation 951.00
2011 Reallocation 30,706.87
Total Funding Available $165,431.87
Upon approval, the funding recommendations will be forwarded to the County for
submittal to and approval by the County Board of Supervisors and inclusion in the
countywide Consolidated Plan.
FISCAL IMPACT:
Available funds are estimated at $133,774 for the 2012 cycle and $31,657.87 in prior
year reallocations.
ITEM NUMBER: A- 3
DATE: 02/28/12
ALTERNATIVES:
Council may modify the grant recommendations prior to approval. However, awards
must meet program requirements, providing a minimum of 70% of funding for benefit to
low and moderate-income persons, and no more than 15% can be allocated to the
public service category.
ITEM NUMBER: A- 4
DATE: 02/28/12
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Atascadero City Council
Staff Report — Public Works Department
Lake Park Sign and Frontage Improvement Project Award
RECOMMENDATIONS:
Council:
1. Authorize the City Manager to execute an agreement with Raminha Construction,
Inc. in the amount of $288,024 for the Atascadero Lake Park Frontage
Improvement project; and,
2. Authorize the Administrative Services Director to allocate $342,000 in Park
Impact fees to the project budget; and,
3. Authorize the Public Works Director to issue a Notice of Completion to the
Contractor upon final completion of the project.
DISCUSSION:
Background: The City Council previously allocated Redevelopment Agency (RDA)
funds in the Fiscal Year 2011-12 budget for construction of the Lake Park Sign and
Frontage Improvement project. On September 13, 2011, the City Council rejected all
bids from an initial bidding of the Lake Park Sign and Frontage Improvement project
because the bids exceeded the project budget. City staff reduced the scope of the
project, primarily eliminating fencing and landscaping improvements located on the park
side of the Lake Park and Alvord Field parking lots. All previously designed
improvements on the Morro Road frontage of the project were retained in the re-bid.
The primary intent of the project remains to visually, functionally and environmentally
enhance the section of Highway 41 from Portola Avenue to the Lago Avenue entrance
to the park. The project includes the design of new landscaping and a pedestrian path
along the Highway 41 frontage, as well as a new monument sign for the Lake Park and
Charles Paddock Zoo and a monument sign for the Veteran's Memorial. The
improvements will be consistent with the adopted Lake Park Design Guides (similar to
the new Alvord Field concession building). Design plans for the Lake Park Sign and
Frontage Improvement project were developed through a public participation process
ITEM NUMBER: A- 4
DATE: 02/28/12
that included a public workshop, stakeholder meetings and a recommendation for
approval by the Parks and Recreation Commission.
Subsequent to the rejection of the first round of bids for this project, State of California
action resulted in the elimination of all redevelopment agencies throughout the State
and terminated all redevelopment agency funded projects that were not yet under
construction. As a result, this project can no longer be funded through the Atascadero
Redevelopment Agency. Staff had previously used the Lake Park Sign and Frontage
Improvement project as justification for City "match funds" for two additional capital
improvement projects, the Zoo Green Parking lot project ($560,000 State Grant) and a
road side trail project from San Gabriel Avenue to Atascadero Lake Park ($570,000
State RSTP Funds).
Due to the potential loss of both of the projects mentioned above and due to the
potential tourism impacts of improving the Lake Park frontage, staff is recommending
that an alternative funding source be provided for the Lake Park Sign and Frontage
Improvement project. An Add Alternate for the Alvord Field fencing and frontage
improvements of $62,458 is not being recommended with this project, and will be
pursued as a volunteer or service club project in the future.
Analysis: The project was advertised from December 8, 2011 through January 5, 2012.
Seven bids were received and reviewed for accuracy and compliance with the City of
Atascadero bidding requirements. The responsible low bidder was Raminha
Construction, Inc. with a bid of $288,024. The bid summary is attached to this staff
report.
Use of Park Impact Fees would impact the timing of pursuing other park projects until
such time as additional development impact fees are received, such as:
a. Property purchase for parking expansion at Atascadero Lake Park
b. Installation of ball field lights at Paloma Park
c. Stadium Park improvements
d. Expanded parking at Paloma Park including pedestrian bridge
e. Other trail projects
Conclusion: Staff recommends that the City Council execute an agreement with
Raminha Construction, Inc. in the amount of $288,024 for the Lake Park Sign and
Frontage Improvement project; and authorize the Public Works Director to issue a
Notice of Completion to the Contractor upon final completion of the project.
ITEM NUMBER: A- 4
DATE: 02/28/12
FISCAL IMPACT:
EXPENDITURES
Design and Admin costs $ 5,000
Construction $ 288,024
Add Alt- Alvord Field frontage improvements $ 0
Inspection /Testing / Construction Administration $ 5,000
Contingency +/-15% $ 43,200
Total Estimated Expenditure: $ 341,224
REVENUES
Park Impact Fees $ 341,224
Total Revenues: $ 341,224
ALTERNATIVES:
Council not award the contracts and provide alternate direction to staff.
ATTACHMENT:
Bid Summary
ITEM NUMBER: A-4
DATE: 02/28/12
Attachment 1
City of Atascadero
Office of the City Clerk
Bid Summary
"r0: Public Works t
FROM: Lisa Cava,Deputy City Clerk
BID NO.: 2011-013
OPENED: 1/5/2012
PROJECT: Atascadero Lake Park Frontage Improvement Project(REBID)
7 Bids were received and opened today,as follows:
Name of Bidder Base Bid Total(addendum 1) Add Alternate(addendum 1)
Raminha Construction $288,024.00 $62,458.00
Specialty Construction $296,762.00 $32,103.00
J. Madonna Construction $322,702.00 $52,104.50
J.J. Fischer $338,386.30 $42,700.00
G. Sosa $373,929.00 $89,138.00
M. Frederick Paving $375,754.25 $68,299.50
Arthur's Contracting $391,318.501 $48,874.50
ITEM NUMBER: C - 1
DATE: 02/28/12
p ,F r.r P
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Atascadero City Council
Staff Report — Community Development Department
Grant Participation Request
Regional Climate Action Plan (CAP) "Toolkit"
And Local Atascadero CAP
RECOMMENDATION:
Council adopt the Draft Resolution to reconfirm participation in a grant program for a
regional Climate Action Plan (CAP) "toolkit" and a local Atascadero CAP funded through
PG&E, SoCal Gas and the San Luis Obispo County Air Pollution Control District
(APCD).
REPORT IN BRIEF:
This staff report is being presented to reconfirm the City's participation in the
development of the Countywide Climate Action Plan "toolbox" and a local Atascadero
CAP. The regional CAP grant application submitted in May 2010 for this project was
not awarded; however, new grant funding has been made available by San Luis Obispo
County APCD, PG&E and SoCal Gas. The City Council did approve participation in the
May 2010 grant application. The grant funding will be used to hire a consultant to
create a "toolbox" of action measures which the Cities of Paso Robles, Arroyo Grande,
Grover Beach, Morro Bay, Pismo, and Atascadero can use to create their own individual
Climate Action Plans.
DISCUSSION:
Background: In May 2010, the Cities of Paso Robles, Arroyo Grande, Grover Beach,
Morro Bay, Pismo, and Atascadero, along with the APCD as the regional coordinator,
applied for a planning grant through the Strategic Growth Council to fund a "Small Cities
Climate Action Plan." During the development of the grant application in 2010, the
Atascadero City Council received a staff report, and adopted a resolution to participate
in this regional collaboration. A copy of the 2010 City Council resolution to participate is
provided as Attachment 2.
ITEM NUMBER: C - 1
DATE: 02/28/12
The 2010 regional grant application did not receive funding through the Strategic
Growth Council; however, the APCD has recently partnered with PG&E and SoCal Gas
to obtain $400,000 in grant funding to complete the project. The PG&E Green
Communities Program is funded by California utility customers and administered by
PG&E under the auspices of the California Public Utility Commission.
This request is presented to reconfirm the City's interest in partnering on the preparation
of a regional Climate Action Plan "toolbox." The project is now known as the "San Luis
Obispo County Regional Greenhouse Gas Reduction Plan." The project scope has not
changed since the City Council previously authorized participation for a regional CAP in
2010. The grant would provide funding for the participating cities to complete a Climate
Action Plan tailored to their own specific community. The project scope includes:
• Preparing a model "toolbox" of measures which could be used to reduce air
pollution and emissions;
• Evaluation of effectiveness of each measure, and the associated costs and
benefits of implementation;
• Public outreach;
• Creation of a plan tailored to the City of Atascadero, and each of the other five
cities;
• Model General Plan policies for future adoption and implementation by each City.
Climate Action Plans (also known as "Greenhouse Gas [GHG] Reduction Plans") are
intended to improve energy efficiency and integrate sustainability into municipal and
community-wide planning and operations. Reduction measures will be developed by
the CAP team (consultant and City staff) based on research, best practices, regulatory
guidance, and public input. The reduction measures would be consistent with the State
of California's AB 32 and SB 375 emissions reduction goals. Council Members will
have the opportunity to analyze the emission reduction potential, costs, and benefits for
each potential action measure in the local CAP. Each city participating in developing
the regional "toolbox" would be able to choose which measures would work for their
jurisdiction, and those reduction measures would be incorporated into a CAP specific to
that city. A complete scope of work for the proposed project is included as Exhibit B
with the attached Draft Resolution. Participation in the development of the "toolbox"
does not commit the City of Atascadero to adopting a CAP at the end of the process.
As stated in the 2010 staff report for the previous CAP grant, it is important to note that
there is not a current State mandate to prepare a Climate Action Plan this year;
however, it is required between now and 2020 in order to comply with AB 32. Under AB
32, every city and county in California is required to meet the State mandate of reducing
emissions to 1990 levels by the year 2020. The sooner a plan is prepared, the easier it
will be to implement. The County of San Luis Obispo has recently adopted their own
"Energy Wise Plan," and the City of San Luis Obispo is nearing completion of their
Climate Action Plan, both of which were funded by economic stimulus funds available to
larger jurisdictions. The smaller cities typically do not have the same resources
available to fund individual CAPs, yet we are responsible to meet the same mandates
ITEM NUMBER: C - 1
DATE: 02/28/12
under AB 32. If the City of Atascadero moves forward now in conjunction with the
APCD and other five cities, there is a funding source available and support from a
consultant to create a CAP tailored to our City.
To participate in this project, the City of Atascadero needs to resubmit a letter to APCD
confirming the City's interest to be a partner on this project (See Exhibit 1 of the
attached Draft Resolution). The amount of funding provided by PG&E will depend on
the number of cities participating in the project. If all six of the cities agree to
participate, $400,000 in grant funding will be made available by APCD, PG&E and
SoCal Gas. No monetary match is required from the cities, however as in the previous
grant, some in-kind staff time would be needed for public outreach, coordination, and
tailoring the regionally developed "toolbox" of action measures to a local plan specific to
the City.
Conclusion: The City of Atascadero has the opportunity to participate with the cities of
Paso Robles, Arroyo Grande, Grover Beach, Morro Bay, and Pismo Beach in a regional
grant provided by SLOAPCD, PG&E, and SoCal Gas to fund individual Climate Action
Plans (also known as "GHG Reduction Plans") for each city. The grant offers an
opportunity to create a customized local Climate Action Plan without using City funds or
resources. The City Council may choose to participate in the grant funded project by
adopting the attached resolution.
FISCAL IMPACT:
Short Term:
No monetary match is required to receive the grant and participate in the project. City
staff resources would not be significant, since APCD would be hiring the consultant and
doing most of the coordination. However, some City staff time would be needed for
public outreach, coordination, and tailoring the "toolbox" of action measures to a local
plan specific to the City of Atascadero.
Long Term:
If the City adopts a Climate Action Plan at the end of this process, there would be a
number of significant changes for City operations, as well as private development. The
fiscal cost of these changes is not known, but implementation of the CAP is likely to
have an impact on our current processes and development standards.
If the City chooses not to participate with the other cities in the regional Climate Action
Plan at this time, Atascadero will be obligated to fund and staff a CAP process in the
future in order to comply with AB 32.
ALTERNATIVES:
1. The City Council could request additional information and refer this item back to
staff prior making a decision.
ITEM NUMBER: C - 1
DATE: 02/28/12
2. The City Council could chose not to participate in the collaborative regional grant
and defer the preparation of a Climate Action Plan to a later date. The City would
have to fund a future Climate Action Plan.
ATTACHMENTS:
Attachment 1: Draft Resolution to Participate in the "San Luis Obispo County
Regional Greenhouse Gas Reduction Plan"
Attachment 2: 2010 City Council Resolution to Participate in Grant Application
Attachment 3: Additional Background on Climate Action Plans
Web Link: City of San Luis Obispo's Draft Climate Action Plan:
http://www.slocool.org/
Web Link: County of San Luis Obispo's Adopted Energy Wise Plan:
http://www.slocounty.ca.gov/planning/CAP
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
Attachment 1: City Council Draft Resolution;Authorizing Participation
in the 'San Luis Obispo County Regional Greenhouse Gas Reduction Plan'
DRAFT RESOLUTION
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO, CALIFORNIA, AUTHORIZING
PARTICIPATION IN THE "SAN LUIS OBISPO COUNTY REGIONAL
GREENHOUSE GAS REDUCTION PLAN"
WHEREAS, local government actions taken to increase energy efficiency and reduce
greenhouse gas emissions provide multiple local benefits by: reducing energy expenditures;
saving money for the local government, its businesses and residents; decreasing air pollution;
and,
WHEREAS, the State legislature adopted AB 32 (known as the California Global
Warming Solutions Act of 2006), established a multi-year program to reduce greenhouse gas
emissions to 1990 levels by the year 2020; and,
WHEREAS, on May 23, 2006, the Mayor of Atascadero issued a letter to the Office of
Sustainability and Environment expressing the City of Atascadero's support of the U.S.
Conference of Mayors Climate Protection Agreement; and,
WHEREAS, on March 24, 2009 the Atascadero City Council adopted a resolution to
join ICLEI and participate in the Cities for Climate Protection Campaign, which includes the five
milestones to reduce both greenhouse gas and air pollution emissions throughout the community,
by: 1.) Conducting a baseline emissions inventory and forecast; 2.) Adopting an emissions
reduction target for the forecast year; 3.) Developing a Local Action Plan 4.) Implementing
policies and measures; and 5.)Monitoring and verifying results; and,
WHEREAS, in the April 2010, the City of Atascadero completed its greenhouse gas
inventory to measure the emissions produced within the community and through City operations;
and,
WHEREAS, on May 11, 2010, the Atascadero City Council adopted a resolution to
participate in a regional grant application through the Strategic Growth Council for a "Small
Cities of San Luis Obispo County Climate Action Plan toolbox," which did not receive funding
through Prop 84; and,
WHEREAS, grant funding has now been made available through the Pacific Gas and
Electric Company (PG&E) Green Communities Program, Southern California Gas Company,
and the SLO County Air Pollution Control District to complete a greenhouse gas (GHG)
reduction plan "toolbox," and an individual plan tailored for each jurisdiction and the region,
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
including Arroyo Grande, Atascadero, Grover Beach, Morro Bay, Paso Robles, and Pismo
Beach; and
NOW THEREFORE, the City Council of the City of Atascadero takes the following
actions:
1. Authorize City to participate in preparation of a regional Greenhouse Gas Reduction
Plan "toolkit" funded through PG&E Green Communities Program, SoCal Gas and
the San Luis Obispo County Air Pollution Control District (SLOAPCD); and,
2. Participate in the project per the agreement, schedule and scope provided as Exhibits
A and B; and,
3. Assign a staff person to coordinate on the project and provide data or information
requests, and to review deliverables; and,
4. This Resolution does not obligate the City of Atascadero to adopt a Climate Action
Plan.
On motion by Council Member and seconded by Council Member
the foregoing Resolution is hereby adopted in its entirety on the following
roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By:
Bob Kelley, Mayor
ATTEST:
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
Brian A. Pierik, City Attorney
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
Exhibit A: PG&E &APCD Participation Agreement
SLO co�TY Air Pollution Control District
pSan Luis Obispo County M
Green Communities Participation Agreement
PARTICIPATION AGREEMENT BETWEEN
City of and the San Luis Obispo (SLO) County Air Pollution Control
District(APCD)
Through support from the Pacific Gas and Electric Company(PG&E) Green Communities Program, and
Southern California Gas Company, the SLO County APCD has been able to secure funds from three
organizations and provide an opportunity to work with the cities of Arroyo Grande, Atascadero, Grover
Beach, Morro Bay, Paso Robles, and Pismo Beach to prepare a greenhouse gas (GHG) reduction plan
for each jurisdiction and the region. The GHG reduction plans will work to improve energy efficiency and
integrate sustainability into municipal and community-wide planning and operations. Green Communities
is a program funded by California utility customers and administered by PG&E under the auspices of the
California Public Utility Commission. The City of , CA would like to accept the offer
from the SLO County APCD to participate in the Regional GHG Reduction Plan project.
By signing this form, the City of agrees to do the following:
➢ Participate in the Project per the schedule and scope provided as Attachment A;
➢ Provide data and copies of reports or plans as requested to inform the GHG Inventory Update
and CAP;
➢ Assign a staff person to attend meetings at a maximum rate of every other month to take a lead
in data or information requests, and to review deliverables; and
➢ Sign Attachments B, thereby releasing Jurisdiction-specific electricity and natural gas
consumption data to the APCD and its consultants. Each APCD and consultant staff member
will be required to sign a Non-Disclosure Agreement (NDA) before receiving City-specific utility
bill data from PG&E.
In return, the SLO County APCD agrees to provide the following throughout the project period:
➢ Utilize all the funds available from PG&E, Southern California Gas Company and SLO County
APCD mitigation monies (i.e., $400,000)to hire a consultant to complete tasks included in the
Scope of Work; and
➢ Project management, coordination with project partners, reporting to PG&E and oversight of
consultant.
IN WITNESS WHEREOF, this Agreement is executed by
City of:
By(Name and Title):
On (Date):
SLO County APCD
By(Name and Title):
On (Date):
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
Exhibit B: Scope of Work
San Luis Obispo County Regional Greenhouse Gas Reduction Plan
PG&E Green Communities Scope of Work
The San Luis Obispo (SLO) County Air Pollution Control District (APCD; Contractor) seeks to
develop a Regional Greenhouse Gas Reduction Plan (Project) to reduce countywide greenhouse
gas emissions (GHG) consistent with the goals of Assembly Bill 32 (AB 32). The CAP will build
upon a County-wide Baseline GHG emissions Inventory completed in 2010. The Baseline
Inventory identifies over 3.25 million metric tons of carbon dioxide equivalent (COZe) from
countywide sources, 43% of which is due to energy consumption. The Regional Plan will
include the following work products:
• Model CAP toolbox of GHG reduction measures and their associated costs and benefits
• A regional public engagement program
• A Regional Reduction Plan comprised of each partner's tailored Plan
Project partners (Partners) include the cities of Arroyo Grande, Atascadero, Grover Beach,
Morro Bay, Paso Robles, and Pismo Beach. The County of San Luis Obispo and City of San Luis
Obispo have already developed and adopted climate action plans; however, they will
participate in the Project in an advisory role in order to promote region-wide consistency.
The local cities, county, and Contractor have a long-standing track record of working
collaboratively to address climate change and sustainability in planning processes. In 2007, the
Contractor convened a committee of city and county agency stakeholders (Committee) to
initiate a discussion of climate change; including science, policy, funding, mitigation,
adaptation, and public engagement. The Contractor also funded a regional GHG inventory
process that has informed local communities on GHG emission sources and quantities.
Three parties will share the cost of this Project: 1) Southern California Gas (SoCalGas), 2) Pacific
Gas and Electric Company (PG&E), and 3) the Contractor. SoCalGas, as provider of natural gas
to the county, will contribute funds for natural gas and gas-related GHG reduction planning in
the Project. SoCalGas funding is provided under their budget to support the California Public
Utilities Commission (CPUC) Energy Efficiency Strategic Plan Menu, which has a goal related to
local government climate action planning.
This contract, funded by the PG&E Green Communities program, will contribute to the sections
of the Project that are specific to electricity reduction and electricity-related GHG emissions
reduction planning. This contract also allows for coordination with SoCalGas-led natural gas
reduction planning efforts in order to create a unified approach to energy efficiency in the GHG
Reduction Plan.
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
The Contractor will use mitigation fees to fund GHG reduction planning related to other sectors
such as transportation, agriculture, waste, and water. PG&E is not contributing to the Projects'
California Environmental Quality Act (CEQA) compliance efforts.
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
SCOPE OF WORK (SOW)
Task 1— Project Initiation
Contractor will initiate the Project development process through a series of plans, meetings,
and information releases.
Project Management Plan (PMP). Contractor will develop a Draft PMP following the guidelines
set forth in Exhibit B. The Draft PMP will include, at a minimum, discussion of the following:
• Project goals
• Project schedule and timeline
• Contractor/Subcontractor roles and responsibilities
• The Subcontractor solicitation process, including a copy of any requests for proposals (RFPs)
• A copy of the pre-program evaluation survey(Exhibit Q.The pre-program evaluation survey will
work as a baseline against which the post-program survey(see Task 7) will be measured.
The Draft PMP will be completed at the onset of the project prior to the selection of a
Subcontractor. Contractor will coordinate and host a project kickoff meeting after submission
of the Draft PMP to review the project schedule, roles, and responsibilities. Attendees of the
kickoff meeting may include an attendee from each participating city, subcontractors, and the
PG&E Program Manager. Contractor will administer a short (5-10 question) pre-program
survey during or following the kickoff meeting according to the guidelines set forth in Exhibit L
and as attached to the Draft PMP.
The Final PMP will be completed after the Subcontractor is chosen and after the Project kickoff
meeting. The Final PMP will include an updated description of roles and responsibilities,
minutes from the kickoff meeting, a copy of the selected Subcontractor proposal, and a
summary of the pre-program survey results.
Participation Agreements and Information Release Forms. Concurrent with the PMP,
Contractor will work to develop a Participation Agreement based on a template to be provided
by the PG&E Program Manager. The Participation Agreement will outline the expectations of
the participating cities and affirm their involvement in the Project. Contractor will submit at
least six (6) signed Participation Agreements.
Each City and Subcontractor will also be required to sign and submit data release forms and
non-disclosure agreement forms contained in Exhibits C and D of this contract.
Task 1 Deliverables and Budget:
The fixed sum of$23,000, to be paid upon the delivery and approval of each deliverable
specified below.
• 1.1. Draft PMP
o Due: Within three (3)weeks of contract execution
o Budget: $5,000
• 1.2. Final PMP
o Due: Within two (2) months of contract execution
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
o Budget: $3,000
• 1.3. Draft Participation Agreements
o Due: Within three (3)weeks of contract execution
o Budget: $12,000
• 1.4. Signed Participation Agreements, signed copies of Exhibit C (Non-Disclosure and Use of
Information Agreement), and signed copies of Exhibit D (Authorization to Receive Customer
Information or Act on a Customer's Behalf).
o Due: Within two (2) months of Contract execution
o Budget: $3,000
Task 2—GHG Inventory Update and Forecast
Contractor will review the existing countywide and individual city GHG emissions inventories to
verify that emissions coefficients, data sources, and methodology remain valid and consistent
with current protocol. Advanced transportation modeling and analysis of non-energy sectors is
considered outside of the scope and budget of this contract; any advanced transportation
modeling or advanced analysis of non-energy sectors will be completed at the expense of the
Contractor. The current inventories use a baseline year of 2005 and forecast years of 2020 and
the general plan buildout/horizon year. These projections will then be adjusted for state- or
federally-mandated efficiency efforts including CALGreen building codes and the Renewable
Portfolio Standard (RPS). The purpose of this exercise will be to gain a clear picture of the
region's future emissions and each jurisdiction's proportionate responsibility.
Task 2 Deliverables and Budget:
The fixed sum of$5,000 will be paid incrementally as follows upon receipt, review, and
approval of the following deliverables.
• 2.1. Draft GHG Inventory Update and Forecast
o Due: Within three (3) months of contract execution
o Budget: $4,000
• 2.2. Final GHG Inventory Update and Forecast
o Due: Within two (2)weeks of receipt of PG&E Program Manager comments
o Budget: $1,000
Task 3— Policy Gap Analysis and GHG Reduction Target Refinement
Contractor will prepare a policy gap analysis for each jurisdiction and the region. A Stakeholder
Committee consisting of representatives from each jurisdiction, the Contractor and key
stakeholders will guide this process. The Stakeholder Committee will provide all relevant plans,
projects, and code sections related to energy efficiency to Contractor. Contractor shall
summarize local efforts by topic area to identify gaps and inconsistencies. The gap analysis will
be the basis for the GHG emissions reduction measure toolbox.
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
Contractor will submit the policy gap analysis in a memo format. The memo will include a
recommended GHG emissions reduction target that is in keeping with the goals and objectives
of AB 32 and the California Attorney General's Office.
Task 3 Deliverables and Budget:
The fixed sum of$9,374 will be paid incrementally as follows upon receipt, review, and
approval of the following deliverables.
• 3.1. Draft Policy Gap Analysis and GHG Reduction Target Refinement
o Due: Within four(4) months of contract execution
o Budget: $6,449
• 3.2. Final Policy Gap Analysis and GHG Reduction Target Refinement
o Due: Within five (5) months of contract execution
o Budget: $2,925
Task 4—GHG Reduction Measure Evaluation Toolbox
Contractor will identify progressive strategies and measures for GHG emissions reduction
related to energy efficiency. The measures will be separated by municipal and community-wide
operations.The measures will be organized by sub-sector such as new building construction,
existing buildings, residential, and commercial. The GHG reduction measures will each be tied
to an indicator of progress, also known as a performance metric. CAP measures will be
developed by considering several factors, including, but not limited to:
• Proven effectiveness in reducing GHG emissions and energy consumption in jurisdictions similar
to the county;
• Inclusion in the San Luis Obispo County EnergyWise Plan and City of San Luis Obispo CAP;
• Availability of funding and grants for implementation;
• Best practices developed or suggested by local agencies,the Attorney general, and CAPCOA;
and,
• Direction from the Stakeholder Committee, city/county staff, and elected officials.
The reduction measures will be presented as a toolbox for local consideration at the workshops
outlined in Task 4. The GHG Reduction Plan Toolbox will include the following items per
measure:
• A description of the measure
• Co-benefits of the measure
• Case studies
• A preliminary estimate/range of GHG impacts
• A preliminary estimate/range of implementation cost
• Implementation actions per city
The Toolbox will be reviewed by City staff and the Stakeholder Committee prior to public
distribution. The Toolbox will be presented to the community as part of Task 5. Following
public input, the cities will work with their staff and public bodies to choose a selection of
toolbox measures appropriate for their jurisdiction. The city's selection will be communicated
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
to Contractor for analysis and inclusion in the Administrative Draft GHG Reduction Plan. The
Toolbox will be made available to PG&E for other jurisdictions to utilize.
Task 4 Deliverables and Budget:
The fixed sum of$38,402 will be paid incrementally as follows upon receipt, review, and
approval of the following deliverables.
• 4.1. Initial Draft List of GHG Reduction Strategies and Measures
o Due: Within five (5) months of contract execution
o Budget: $10,000
• 4.2. Draft GHG Reduction Measure Evaluation Toolbox
o Due: Within seven (7) months of contract execution
o Budget: $20,000
• 4.3. Public Draft GHG Reduction Measure Evaluation Toolbox
o Due: Within eight (8) months of contract execution
o Budget: $8,402
Task 5—Stakeholder Meetings and Public Engagement
Contractor will convene a group of key stakeholders to guide the Project development process.
Members will include at least one representative from each of the six cities and Contractor.
The Stakeholder Committee will meet on a regular basis to discuss project priorities and
deliverables.
Contractor will coordinate and host four (4) public workshops, to be held throughout the
county. These meetings will be held to present the Project process and gather public feedback
on GHG emissions reduction measures. The exact purpose, format, and marketing approach for
each workshop will be detailed as the start of this project in a Public Engagement Approach
Memo. The memo must include the following:
• Schedule —Designate the number of meetings, when each meeting will occur, where
each meeting will occur, and with which task/deliverable each meeting will correspond
to.
• Format - Specify the format of each meeting (workshop, panel, presentation, Council
meeting, etc.). If it is a workshop, describe how the public's feedback will be collected.
Options include small group discussions, group discussions, and round robins.
• Purpose— Describe the purpose of each meeting, included desired outcomes of each
meeting and how the information will relate back to the GHG Inventory and EECAP.
• Materials—Outline the materials that will be needed for each meeting, including any
PowerPoint presentations, posters, handouts, agendas, projectors, refreshments, and
electronic polling equipment.
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
• Roles and Responsibilities—Assign roles to staff people and subcontractors attending
the meeting. Specifically, designate who will prepare or bring meeting materials, who
will facilitate the meeting, and who will present information.
• Marketing—Create a plan for marketing each meeting. Options include the City website
announcements, mailers, email lists, and direct contact with stakeholders such as
neighborhood groups, institutional organizations, and advocacy groups.
Contractor shall make an effort to invite stakeholders to the workshops, including businesses,
the building industry, chambers of commerce, transportation managers, agricultural
organizations, community service districts, utility providers, SLOCOG, business owners,
merchant groups, neighborhood groups, transportation managers, and community
organizations.
All marketing and outreach materials containing the PG&E logo shall be consistent with Exhibit
H, Approval Guidelines for Trademark/Trade Name/Logo Use in Co-Marketing Activities. If
photographs, images, or statements of energy savings are used in outreach materials (including
PowerPoint presentations, handouts, and websites), Contractor will need to route the materials
through the PG&E Marketing and Claims divisions. This process can take up to 7 days.
Contractor may be asked to sign a Photo-Information Release Agreement (Exhibit I) and
Information/Statement Release Agreement (Exhibit J), as applicable.
Task 5 Deliverables and Budget:
The fixed sum of$78,298 will be paid incrementally as follows upon receipt, review, and
approval of the following deliverables.
• 5.1. List of Stakeholder Committee members and a schedule of Committee meetings
o Due: Within one (1) month of contract execution
o Budget: $30,000
• 5.2. Draft Public Engagement Plan
o Due: Within three (3) months of contract execution
o Budget: $7,000
• 5.3. Final Public Engagement Plan
o Due: Within four(4) months of contract execution
o Budget: $2,000
• 5.4. Draft materials(PowerPoint, staff report, handouts, posters, etc.)for Workshop#1
o Due: At least two (2)weeks prior to Workshop#1
o Budget: $9,824
• 5.5. Draft materials (PowerPoint, staff report, handouts, posters, etc.)for Workshop#2
o Due: At least two (2)weeks prior to Workshop#2
o Budget: $9,824
• 5.6. Draft materials(PowerPoint, staff report, handouts, posters, etc.)for Workshop#3
o Due: At least two (2)weeks prior to Workshop#3
o Budget: $9,825
• 5.7. Draft materials(PowerPoint, staff report, handouts, posters, etc.)for Workshop#4
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 1
o Due: At least two (2)weeks prior to Workshop#4
o Budget: $9,825
Task 6—Climate Action Plan
Contractor will prepare an Administrative Draft, Public Draft, and Final Draft GHG Reduction
Plan for the region and for each participating city. The regional GHG Reduction Plan will
incorporate the concurrent efforts of the County and the City of San Luis Obispo. The regional
and city Plans will use consistent formatting, structure, and language.
The regional Plan will incorporate the GHG reduction measures chosen as part of Task 4. GHG
emissions reductions will be quantified using a methodology that ensures consistency with AB
32 and the Local Government Operations Protocol v1.0. The GHG reduction potential of the
measures will be provided for the 2020.
The GHG Reduction Plan will be structured in a manner similar to the following:
• Introduction
• GHG Inventory Overview
• The Regional Climate Action Effort
• Community-Wide Reduction Strategies
• Municipal Reduction Strategies
• Implementation
• Compliance Checklist
•
Following the development of the Public Draft GHG Reduction Plan, Contractor shall develop an
Excel-based Implementation Plan for each jurisdiction to track implementation progress.
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 2
Attachment 2: 2010 City Council Resolution to Participate in Grant Application
RESOLUTION NO. 2010-037
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO, CALIFORNIA, AUTHORIZING
PARTICIPATION IN THE APPLICAION FOR
THE SUSTAINABLE COMMUNITIES PLANNING GRANT AND
INCENTIVES PROGRAM (PROPOSITION 84)
FOR A GRANT APPLICATION FOR 'l'HE
`SMALL CITIES OF SAN LUIS OBISPO COUNTY
CLIMATE ACTION PLAN"
WHEREAS, local government actions taken to increase energy efficiency and reduce
greenhouse gas emissions provide rouhiple local benefits by: reducing energy expenditures;
saving money for the local government. its businesses and residents: decreasing air pollution;
and,
WHEREAS. the Statc legislature adopted AH 32 (known ac the California Global
Warming Solutions Act of 2006), established a multi-year program to reduce greenhouse gas
emissions to 1990 levels by the year 2020; and,
WHEREAS, on May 23. 2006. the Mayor of Atascadero issued a letter to the Office of
Sustainability and Environment expressing the City of Atascadero s Support of the U.S.
Conference of Mayor%Climate Protection Agreement; and,
WHEREAS, on :March 24, 2009 the Atascadero City Council adopted a resolution to
join ICLEi and participate in the Cities for Climate Protection Campaign.which includes the five
milestones to reduce both greenhouse gas and air pollution emissions throughout the community,
by- L) Conducting a baseline emissions inventory and forecast; 2.) Adopting an emissions
reduction target for the forecast year; 3.) Developing a Local Action Plan 4.) Implementing
policies and measures:and 5.)Monitoring and verifying results;and.
WHEREAS, the City of Atascadero is currently neanng completion of its greenhouse
gas inventory to measure the emissions produccd within the community and through City
operations;and,
WHEREAS,the Legislature and Governor of the State of California have provided funds
for the Sustainable Communities Planning Grant and Incentives program under Proposition 84
and.
WHEREAS, the Strategic Growth Council has been delegated the responsibility for the
administration of this grant program,establishing necessary procedures;and.
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 2
City of Atascadero
Resolution No. 2010-037
Page 2 of 3
WHEREAS, said procedures established by the Strategic Growth Council require a
resolution certifying the approval of applications by the Applicants governing board before
submission of said applications to the State,and,
WHEREAS, the applicant, if selected, will enter into an agreement with the State of
California to carry out the development of the proposal
NOW THEREFORE, the City Council of the City of Atascadero takes the following
actions
1 Approves the tiling of an application for the Small Cities of San Luis Obispo County
Climate Action Plan (Plan),and.
2 Certifies that the City of Atascadero understands the assurances and certification in the
application, and,
3 Certifies that the City of Atascadero will have sufficient resources to develop the Plan,
and,
4 Certifies that the Plan will comply with any applicable laws and regulations, and.
5 Appoints the Community Development Director,to participate in the Application for
the Sustainable Communities Planning Grant and Incentives Program and the
development of the Plan
ti This Resolution does not obligate the City of Atascadero to approve the Plan.
On motion by Council Member O'Malley and seconded by Council Member Beraud, the
foregoing Resolution is hereby adopted in its entirety on the following roll call vote
AYES Council Members BEraud,Kelley.O'Malley and Mayor Fonzi
NOES Council Member Clay
ABSENT [Pone
ADOPTED May 11,2010
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 2
City of Atescadaro
Resolution No.2010.037
Page 3 of 3
CITY OF ATASCADERO
By--
Roberta
yRoberta Fonzi.Mayor
ATTEST
Y)�Mu,
Marcia McClure Torgerson.C.M.0 .Cit .lerk
APPROVFAAS TO F(31i�v1.
Brian A. Pierik.City Attorney
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 3
Attachment 3: What is Climate Action Plans &Cities who have adopted plans
What is a Climate Action Plan?
A Climate Action Plan identifies specific actions the City can take to achieve the State's GHG
reduction requirements. It also identifies other means to reduce emissions that will be the most
effective in terms of cost, return on investment, and local acceptance. The process of
developing a Climate Action Plan is a public process that identifies cost-effective opportunities
to reduce GHG emissions that are relevant to an individual city. The individual characteristics
of each city's economy, resource base, and political structure provide different opportunities for
dealing with climate change.
A Climate Action Plan (CAP) should be:
• A roadmap to reducing local greenhouse gas emissions consistent with California
Assembly Bill 32 and a vehicle to prepare for SB 375 implementation.
• A centralized connection between all existing and future sustainability policies,
programs, and efforts at the local, regional, and state level.
• A clear, concise document that the public will understand and be able to connect to
their everyday actions.
• A California Environmental Quality Act (CEQA) programmatic tiering document for
legal defensibility and streamlining purposes.
Typically a climate action plan is part of the following process:
a. Conduct a baseline emissions inventory and forecast.
- Atascadero GHG Inventory completed in 2009
b. Set an emissions reduction target.
- Most CA local government reduction targets are developed using the guidance from
the AB32 scoping plan, which suggests a goal of reducing GHG emissions be 15%
below "current" levels by 2020 to achieve the 19990 equivalent emissions.
C. Develop an action plan to meet the emissions reduction target.
- Grant funding currently proposed to create Climate Action Plan "toolbox"
- Review, assess, and quantify the City's existing GHG-reducing activities.
- Identify additional action needed to achieve the City's reduction target.
- Reduction measures are developed based on research, best practices, regulatory
guidance, and public input. Decision makers have the opportunity to analyze
reduction potential, costs, and benefits for each measure and the overall plan.
- The reduction measures provide the core of the CAP and demonstrate consistency
with AB 32 and SB 375.
- Identify reasonably foreseeable regional, state, and federal actions and quantify their
effectiveness when combined with strategies implemented at the local level.
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 3
d. Implement the Action Plan, then Monitor and verify progress and results
- Identify the lead implementation agency, supporting organizations, funding
mechanisms, timeline for activation, timeline for reassessment, and others as
requested by the City.
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 3
STATE OF CALIFORNIA
y; a GOVERNORS OFFICE OF PLANNING AND RESEARCH
w�' d'��Or CMyF�•
ARNDID SCMWRZENEGGER CATH=EN COX
GOVERNOR. ACnNG DIRECTOR
Cities and Counties Addressing Climate Change
Compiled by
Governors Office of Planning and Research
Revised 111,101,10
Please contact the OPR State Clearinghouse at (916)445-0613 or
state.cleannqh0LIse(@opr.ca.gov if you would like to have your local government climate change
plan or program included on this list.
Plans Addressing Climate Change
The following is a list of plans and initiatives adopted by California cities and counties to address
greenhouse gas (GHG) emissions. These plans usually involve setting emission reduction
goals and adopting implementation measures to achieve those goals. This is a representative
list of local government plans, but is not comprehensive and does not include adopted General
Plan goals, policies, and objectives.
Cities
• City of Alameda— Climate Protection in Alameda
• City of Albany— Climate Action Program
• Town of Apple Valley— Climate Action Plan
• City of Arcata— Community Greenhouse Gas Reduction Plan
• City of Benicia — Climate Action Plan
• City of Berkeley— Climate Action Plan
• City of Burbank— Sustainability Action Plan
• City of Burlingame— Climate Action Plan
• City of Chula Vista— Climate Action Planning
• City of Davis— Greenhouse Gas Emissions Inventory
• City of Emeryville— Climate Action Plan
• City of Fort Bragg— Greenhouse Gas Emissions Inventory
• City of Fremont—Climate Change Website
• City of Fresno —Fresno Green
• City of Hayward— Climate Action Plan
• City of Hillsborough — Hillsborough Climate Action Plan 2010
• City of Hesperia— Climate Action Plan
• City of Huntington Beach—.HB Goes Green
• City of Indian Wells— Getting Greener. Indian We..rls'Path to Sustainabilitx
• City of Irvine — Sustainability Strategic Plan
• City of Laguna Beach — Climate Protection Action Plan
• City of Long Beach— Sustainable City Action Plan
l
1400 10TH STREET.SURE 100
SACRAME"1To,CAL1FoRmA 85814
(818)322-2318 1818)324-5;838 FAX
WYVW OPR.CA.GOV
ITEM NUMBER: C - 1
DATE: 02/28/12
Attachment 3
• City of Los Angeles— Greer) LA Plan
• City of Manhattan Beach— Green Report
• City of Martinez— Climate Action Plan
• City of Menlo Park— Climate Change Action Plan
• City of Millbrae— Greenhouse Gas Emissions Report
• City of Monterey—Personal Climate Action Plan
• City of Newark— Climate Action Plan
• City of Palo Alto— Climate Protection Plan
• City of Pasadena— Green City Action Plan
• City of Piedmont— Climate Action Plan
• Redwood City— Community Climate Action Plan
• City of Richmond — 2005 Greenhouse Gas lnventory
• City of Riverside— Green Riverside Action Plan
• City of Rohnert Park— Greenhouse Gas Emission Reduction Action Plan Analysis
• Town of Ross— Climate Action Plan
• City of Sacramento — Sustainability Implementation Plan
• City of San Carlos— Climate Action Plan
• City of San Diego — Climate Protection Action Plan
• City and County of San Francisco— Climate Action Plan
• City of San Jose — San Jose Green Vision
• City of San Leandro — Climate Action Plan
• City of San Rafael — Climate Change Action Plan
• City of San Ramon — Climate Action Plan
• City of Santa Barbara— Sustainable Santa Barbara
• City of Santa Clara — Greenhouse Gas Reduction Principles
• City of Santa Cruz— Climate Action Program
• City of Santa Monica— Sustainable City Plan
• City of Sebastopol — Sustainable Sebastopol
• City of Simi Valley— Green Community Action Plan
• City of Stockton — Stockton Goes Green
• Town of Windsor— Greenhouse Gas Emissions Reduction Action Plan
• City of Woodland — Greenhouse Gas Inventory
Counties
• Alameda County— Climate Action Plan for Government Services and Operations
• Contra Costa County—Municipal Climate Action Plan
• Mann County— Greenhouse Gas Reduction Plan
• Sacramento County — Climate Action Plan Phase
• San Bernardino County— Green County San Bernardino
• Santa Barbara County —2010 Sustainability Action Plan
• Santa Clara County— Climate Action Plan for Operations and Facilities
• Solano County — Climate Action Plan Community Toolkit
• Sonoma County— Climate Protection Campaign
2