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HomeMy WebLinkAbout041012 CC Agenda-combined . yl 'a`$ i979CITY OF A TASCADERO CITY COUNCIL AGENDA Tuesday, April 10, 2012 6:00 P.M. City Hall Council Chambers 6907 EI Camino Real, Atascadero, California REGULAR SESSION — CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: Council Member Fonzi ROLL CALL: Mayor Kelley Mayor Pro Tem O'Malley Council Member Clay Council Member Fonzi Council Member Sturtevant APPROVAL OF AGENDA: Roll Call A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. DRAFT MINUTES: Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting.) 1. City Council Draft Action Minutes — March 27, 2012 ■ Recommendation: Council approve the City Council Draft Action Minutes of March 27, 2012. [City Clerk] 2. City Council and Planning Commission Joint Meeting Draft Action Minutes — March 27, 2012 ■ Recommendation: Council approve the City Council and Planning Commission Joint Meeting Draft Action Minutes of March 27, 2012. [City Clerk] 3. Amendment to City's Section 125 Flexible Benefits Plan for Employees ■ Fiscal Impact: None. ■ Recommendations: Council: 1. Authorize the City Manager to execute the attached Clarifying Amendment and Certificate of Adopting Resolution, amending the City's Flexible Benefits Plan for employees; and, 2. Authorize the City Manager to execute future administrative clarifying amendments and certificates of adopting resolutions for the City's Flexible Benefits Plan. [City Manager] 4. February 2012 Accounts Payable and Payroll ■ Fiscal Impact: $2,387,270.99. ■ Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for February 2012. [Administrative Services] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council. Any members of the public who have questions or need information, may contact the City Clerk's Office, between the hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or mtorgerson(a)_atascadero.orq.) B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: 1. Oak Ridge Estates / 3F Meadows PD-11 Project Update ■ Fiscal Impact: None. ■ Recommendation: Council receive and file this updated project report [Pubic Works] COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Mayor Kelley 1. Atascadero State Hospital Advisory Committee 2. City of Atascadero Design Review Committee 3. City of Atascadero Finance Committee 4. County Mayors Round Table 5. Economic Vitality Corporation, Board of Directors (EVC) 6. Homeless Services Oversight Council Mayor Pro Tem O'Malley 1. City / Schools Committee 2. Integrated Waste Management Authority (IWMA) 3. League of California Cities — CITIPAC Board Member 4. SLO Council of Governments (SLOCOG) 5. SLO Regional Transit Authority (SLORTA) Council Member Fonzi 1. Air Pollution Control District 2. City of Atascadero Design Review Committee 3. City of Atascadero Finance Committee 4. SLO Local Agency Formation Commission (LAFCo) - alternate Council Member Sturtevant 1. City / Schools Committee 2. Community Action Partnership of SLO County 3. League of California Cities — Council Liaison E. INDIVIDUAL DETERMINATION AND / OR ACTION: 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager F. ADJOURN TO THE SPECIAL JOINT MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION. Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the April 10, 2012 Regular Session of the Atascadero City Council was posted on April 3, 2012, at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 3rd day of April, 2012, at Atascadero, California. Victoria Randall, Deputy City Clerk City of Atascadero City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a Community Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will be held at the City Hall Council Chambers, 6907 EI Camino Real, Atascadero. Matters are considered by the Council in the order of the printed Agenda. Regular Council meetings are televised live, audio recorded and videotaped for future playback. Charter Communication customers may view the meetings on Charter Cable Channel 20 or via the City's website at www.atascadero.org. Meetings are also broadcast on radio station KPRL AM 1230. Contact the City Clerk for more information (470-3400). Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall, 6907 EI Camino Real, Atascadero, and on our website, www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager's Office or the City Clerk's Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized. 1. Give your name for the record (not required) 2. State the nature of your business. 3. All comments are limited to 3 minutes. 4. All comments should be made to the Mayor and Council. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn in the printed copy. TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: 1. You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3. Make your statement 4. All comments should be made to the Mayor and Council 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Council. ITEM NUMBER: A- 1 DATE: 04/10/12 R FT - y �i19y 1818 R 1979 \ -4- CAD]Ro CITY OF ATASCADERO CITY COUNCIL DRAFT ACTION MINUTES Tuesday, March 27, 2012 City Hall Council Chambers 6907 EI Camino Real, Atascadero, California City Council Closed Session: 5:15 P.M. City Council: 6:00 P.M. Special Joint Meeting of the City: Immediately following the Council and Planning Commission conclusion of the City Council Meeting City Council in the Capacity of Immediately following the Successor Agency to the conclusion of the Special Joint Community Redevelopment Meeting of the City Council Agency of Atascadero for and Planning Commission Redevelopment and Housing Purposes CITY COUNCIL CLOSED SESSION: 5:15 P.M. Mayor Kelley announced at 5:15 p.m. that the Council is going into Closed Session. Atascadero City Council 03/27/12 Draft Minutes Page 1 of 6 ITEM NUMBER: A- 1 DATE: 04/10/12 1. CLOSED SESSION -- PUBLIC COMMENT - None 2. COUNCIL LEAVES CHAMBERS TO BEGIN CLOSED SESSION 3. CLOSED SESSION -- CALL TO ORDER a. Conference with Legal Counsel — Anticipated Litigation Initiation of litigation pursuant to Government Code Sec. 54956.9 (c) Two cases. b. Conference with Real Property Negotiators (Govt. Code Sec. 54956.8) Property Address: APN 031-381-001 7805 Pismo Avenue, Atascadero, CA City Negotiator: Jim Lewis, Assistant City Manager Negotiating Parties: Robert J. Gumer Under Negotiation: Instruction to negotiator will concern price and terms of payment. 4. CLOSED SESSION -- ADJOURNMENT 5. COUNCIL RETURNS TO CHAMBERS 6. CLOSED SESSION -- REPORT City Attorney Pierik announced that there was no reportable action taken. REGULAR SESSION — CALL TO ORDER: 6:00 P.M. Mayor Kelley called the meeting to order at 6:02 p.m. and Council Member Clay led the Pledge of Allegiance. ROLL CALL: Present: Council Members Clay, Fonzi, Sturtevant, Mayor Pro Tem O'Malley and Mayor Kelley Absent: None Others Present: City Clerk / Assistant to City Manager Marcia McClure Torgerson Staff Present: Assistant City Manager Jim Lewis, Administrative Services Director Rachelle Rickard, Community Development Director Warren Frace, Public Works Director Russ Thompson, Community Services Director Brady Cherry, Police Chief Jerel Haley, Fire Marshal Tom Peterson, and City Attorney Brian Pierik. Atascadero City Council 03/27/12 Draft Minutes Page 2 of 6 ITEM NUMBER: A- 1 DATE: 04/10/12 APPROVAL OF AGENDA: MOTION: By Council Member Fonzi and seconded by Council Member Sturtevant to approve the agenda. Motion passed 5:0 by a roll-call vote. A. CONSENT CALENDAR: 1. City Council Draft Action Minutes — March 13, 2012 ■ Recommendation: Council approve the City Council Draft Action Minutes of March 13, 2012. [City Clerk] 2. Fiscal Year 2010-2011 Audit ■ Fiscal Impact: None. ■ Recommendation: Council review and accept the financial audit for the period ended June 30, 2011. [Administrative Services] MOTION: By Mayor Pro Tem O'Malley and seconded by Council Member Fonzi to approve the Consent Calendar. Motion passed 5:0 by a roll-call vote. UPDATES FROM THE CITY MANAGER: Assistant City Manager Jim Lewis gave an update on projects and issues within the City. COMMUNITY FORUM: The following citizens spoke during Community Forum: Tom Farrell, Tom Comar, David Broadwater, Jim Wilkins, Ron Rothman, and Lee Perkins. Mayor Kelley closed the COMMUNITY FORUM period. B. PUBLIC HEARINGS: None. Atascadero City Council 03/27/12 Draft Minutes Page 3 of 6 ITEM NUMBER: A- 1 DATE: 04/10/12 C. MANAGEMENT REPORTS: 1. In-Lieu Affordable Housing Fund Allocations - Funding Requests by North County Connections and ECHO • Fiscal Impact: The fiscal impact is contingent on the direction provided by the Council. ■ Recommendation: Council provide direction on the allocation of in-lieu affordable housing funds in response to funding requests by North County Connection (NCC) and EI Camino Homeless Shelter (ECHO). [Community Development] Council Member Clay stated that he has a conflict of interest concerning the ECHO project. He asked for Council consensus to split this item so that he can stay for the NCC portion, and he will leave the room for the ECHO portion. There was Council consensus to split the report. Community Development Director Warren Frace gave the staff report concerning NCC and answered questions from the Council. Mayor Kelley and Mayor Pro Tem O'Malley stated that he has visited the site and attended meetings with the owners. PUBLIC COMMENT: The following citizens spoke on this item: Sue Warren. Mayor Kelley closed the Public Comment period. MOTION: By Mayor Pro Tem O'Malley and seconded by Council Member Clay to fund the North County Connection Program $100,000.00. Motion passed 5:0 by a roll-call vote. Council Member Clay left the room. Community Development Director Warren Frace gave the staff report concerning ECHO and answered questions from the Council. Mayor Kelley and Mayor Pro Tem O'Malley stated they are both former Board Members of ECHO. PUBLIC COMMENT: The following citizens spoke on this item: Gail Foos (Exhibit A). Atascadero City Council 03/27/12 Draft Minutes Page 4 of 6 ITEM NUMBER: A- 1 DATE: 04/10/12 Mayor Kelley closed the Public Comment period. MOTION: By Council Member Fonzi and seconded by Council Member Sturtevant to allocate $237,000.00 of in lieu fees to ECHO with ECHO to come back to the Council to report on their progress within 6 months. Motion failed 2:2 by a roll-call vote. (O'Malley and Kelley opposed) Council Member O'Malley asked to reconsider this item. He stated that he could support the motion if it were modified to say that we find the additional funds to make up the difference from what the City originally promised to ECHO ($300,000.00). MOTION: By Mayor Pro Tem O'Malley and seconded by Council Member Fonzi to allocate $255,000.00 to ECHO and direct staff to look for additional $45,000.00. Motion passed 4:0 by a roll-call vote. COUNCIL ANNOUNCEMENTS AND REPORTS: None D. COMMITTEE REPORTS: Mayor Kelley 1. City of Atascadero Design Review Committee — Met last week and discussed a Cal Poly project with includes a survey that will be conducted of residence in South Atascadero. Council Member Fonzi 1. Air Pollution Control District — meets tomorrow. She handed out information to the other Council Members concerning the Climate Action Plan that will be discussed, and how there are now many portions of the Plan that we thought would be voluntary are now being proposed to be mandatory. E. INDIVIDUAL DETERMINATION AND / OR ACTION: None Atascadero City Council 03/27/12 Draft Minutes Page 5 of 6 ITEM NUMBER: A- 1 DATE: 04/10/12 F. ADJOURN TO THE SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE PLANNING COMMISSION. Mayor Kelley adjourned the meeting at 7:08 p.m. MINUTES PREPARED BY: Marcia McClure Torgerson, C.M.C. City Clerk / Assistant to the City Manager The following exhibit is available for review in the City Clerk's office: Exhibit A— Report from Gail Foos Atascadero City Council 03/27/12 Draft Minutes Page 6 of 6 ITEM NUMBER: A- 2 DATE: 04/10/12 SPECIAL JOINT MEETING Atascadero City Council Atascadero Planning Commission Eagle Ranch Study Session Tuesday, March 27, 2012 Special Joint Meeting / Study Session follows the conclusion of the March 27, 2012 City Council Regular Session City Hall, Council Chambers 6907 EI Camino Real, Atascadero, California DRAFT ACTION MINUTES Mayor Kelley called the Special Joint Meeting of the City Council and Planning Commission to order at 7:26 p.m. ROLL CALL: Present: Council Members Clay, Fonzi, Sturtevant, Mayor Pro Tem O'Malley and Mayor Kelley Commissioners Bentz, Colamarino, Cooper, Dariz, Vice Chairperson Schmidt and Chairperson Ward Absent: Commissioner Wingett Others Present: City Clerk / Assistant to City Manager Marcia McClure Torgerson Atascadero Joint Meeting of City Council &Planning Commission Draft Minutes 03/27/12 Page 1 of 4 Staff Present: Assistant City Manager Jim Lewis, Administrative Services Director Rachelle Rickard, Community Development Director Warren Frace, Public Works Director Russ Thompson, Community Services Director Brady Cherry, Police Chief Jerel Haley, Fire Marshal Tom Peterson, and City Attorney Brian Pierik. Commissioner Colamarino stated that he has a conflict of interest on this project and will be stepping down on this issue. TOPIC TO BE DISCUSSED: 1. Study Session - Eagle Ranch Specific Plan — Joint City Council & Planning Commission Review — PLN 2008-1280 (Eagle Ranch, LLC / RRM Design Group) ■ Fiscal Impact: The fiscal impact is contingent on the direction provided by the Council and Commission. ■ Recommendation: City Council and Planning Commission take public comment on the current project design, and provide direction to staff and the applicant on the following issues: 1. Project scale and density 2. Fiscal impacts of annexation 3. County tax share policy 4. Neighborhood street connections 5. On-site maintenance 6. Off-site improvements /freeway interchange funding 7. Impact on City Fire Department and Wildfire Risk 8. San Rafael lot size consistency 9. Affordable / inclusionary housing requirements 10.Keeping of farm animals and trails 11.Neighborhood pocket parks and community park at Village Center The funding of the freeway interchanges represents a significant potential cost impact to both the project and City. Additional analysis of this issue appears warranted at this time. Community Development Director Warren Frace gave the staff report and answered questions from the Council. All of the Council Members stated they have met with representatives of this Project. Victor Montgomery, representative for Eagle Ranch, gave a brief presentation on the proposed project. Atascadero Joint Meeting of City Council &Planning Commission Draft Minutes 03/27/12 Page 2 of 4 PUBLIC COMMENT: The following citizens spoke on this item: Craig Davis, Elana Reynolds, Mark Frasier, David Broadwater, Cory Spain, Red Heesch (Exhibit A), Dennis Derrickson, Sherry Condon, Lori Mello (Exhibit B), Cindy Spain (Exhibit C), Tom Comar, Debbie Summerville, Paul (did not state last name), Jan Gillette, Matt Gillette (Exhibit D), Chris Smith, Robert Fisher, Clem Bach, Jack McCabe, Hans Drexler, Nancy Hyman (Exhibit E), Sandy Jack, and Justin Kerr. Mayor Kelley closed the Public Comment period. Mayor Kelley recessed the meeting at 9:36 p.m. Mayor Kelley reconvened the meeting at 9:56 p.m. Director Frace asked the Council and Planning Commission for direction on the following issues: 1. Negotiate a different Tax agreement with SLO County? There was consensus between Council and Commission to direct staff to re- negotiate with the County; it needs to be cost neutral for the City. 2. Staff recommends additional analysis of the interchange funding issue. There was consensus between the Council and Commission to direct staff to continue working with the applicant on this issue. 3. Should a modified annexation area be studied to minimize open space under City's jurisdiction? There was consensus between the Council and Commission to direct staff to study all options and consider a smaller area. 4. Lot size along San Rafael Road There was consensus between the Council and Commission to direct staff to support Plan E. 5. Should staff work with the applicant to refine their housing proposal? There was consensus between the Council and Commission to direct staff to exempt the original 452 lots from the housing requirement and then calculate the affordable housing proposal. 6. Is there support for additional neighborhood parks? Atascadero Joint Meeting of City Council &Planning Commission Draft Minutes 03/27/12 Page 3 of 4 There was consensus between the Council and Commission not to support pocket parks. There was additional Council and Commission consensus to urge the Applicant to allow farm animals on private lots, and to ensure lot size consistency on San Rafael Road. ADJOURNMENT: Mayor Kelley adjourned this Special Joint Meeting of the City Council and the Planning Commission at 10:36 p.m. MINUTES PREPARED BY: Marcia McClure Torgerson, C.M.C. City Clerk / Assistant to the City Manager The following exhibit is available for review in the City Clerk's office: Exhibit A— Prepared statement from Red Heesch Exhibit B— Prepared statement from Lori Mello Exhibit C — Prepared statement from Cindy Spain Exhibit D — Prepared statement from Matt Gillette Exhibit E— Prepared statement from Nancy Hyman Atascadero Joint Meeting of City Council &Planning Commission Draft Minutes 03/27/12 Page 4 of 4 ITEM NUMBER: A- 3 DATE: 04/10/12 i9fa'� " � isiaf Atascadero City Council Staff Report — City Manager's Office Amendment to City's Section 125 Flexible Benefits Plan for Employees RECOMMENDATIONS: Council: 1. Authorize the City Manager to execute the attached Clarifying Amendment and Certificate of Adopting Resolution, amending the City's Flexible Benefits Plan for employees; and, 2. Authorize the City Manager to execute future administrative clarifying amendments and certificates of adopting resolutions for the City's Flexible Benefits Plan. DISCUSSION: On December 9, 2008, the City Council adopted a Flexible Benefits Plan (FBP) for the City's employees. Such a plan is common in private and public agencies and allows employees to use pre-tax dollars to pay for certain benefits such as medical related expenses, prescription drugs and dependent care, thus reducing their taxable income and tax liability. The City's FBP is administered by Flex-Plan Services Incorporated. On February 22, 2012, Flex-Plan Services Incorporated notified the City that an amendment is required to the City's existing plan. To be enacted, the amendment must be approved by the City Council and outlines new claims and appeals steps and timelines for employees who wish to appeal a flexible spending account claim that was denied. Staff is in agreement with the proposed amendment and is requesting the City Council authorize the City Manager to execute the attached Amendment and Certificate of Adopting Resolution. Staff is also recommending that the City Council authorize the City Manager to execute any future administrative (zero City cost) amendments and resolutions to the Flexible Benefits Plan. ITEM NUMBER: A- 3 DATE: 04/10/12 FISCAL IMPACT: There is no fiscal impact as a result of the recommended action. ATTACHMENTS: 1. Draft Flexible Spending Arrangement - Clarifying Amendment 2. Draft Certificate of Adopting Resolution ITEM NUMBER: A- 3 DATE: 04/10/12 Attachment 1 CITY OF ATASCADERO FLEXIBLE SPENDING ARRANGEMENT CLARIFYING AMENDMENT ARTICLE I PREAMBLE 1.1 Adoption and effective date of amendment.The Employer adopts this Amendment to the CITY OF ATASCADERO FLEXIBLE SPENDING ARRANGEMENT(the"Plan")to clarify processes,procedures,and timelines of the claims appeal process.This Amendment shall be effective upon the effective date. 1.2 Supersession of inconsistent provisions.This Amendment shall supersede the provisions of the Plan to the extent those provisions are inconsistent with the provisions of this Amendment. ARTICLE II EFFECTIVE DATE 2.1 Effective Date. This Amendment is effective April 11,2012. ARTICLE III GENERAL RULES 3.1 Clarification of Flexible Spending Arrangement Appeals Process,Procedures,and Timelines. If a day care or health care flexible spending arrangement claim is denied in whole or in part,the participant will receive written notification.The notification will include the reason(s)for the denial,a description of any additional information needed to process the claim,and an explanation of the claims procedure.The participant has 180 days after receipt of the denial to submit a written request for reconsideration of the denial to the claims administrator. Any request may include documents or records in support of the appeal and the participant may review pertinent documents and submit issues and comments in writing.The claims administrator will review the appeal and provide,within 30 days,a written response(extended by reasonable time if necessary).In this response,the claims administrator will explain the reason for the decision,with reference to the provisions of the Plan on which the decision is based,if necessary. If the participant disagrees with the level one appeal decision they may submit a request for a level two appeal to be determined by the Employer. The request for level two appeal must be submitted within 60 days of receipt of the level one denial notice. The participant will be notified with the final decision within 30 days after the Employer receives the appeal(extended by reasonable time if necessary). The Employer has the exclusive right to interpret the appropriate Plan provisions.Decisions of the Employer are conclusive and binding. Both level one and level two appeals must be submitted by written request by email,fax,or mail to Flex-Plan. The participant must indicate either level one or two appeal on the email,fax,or letter. Email: claims@flex-plan.com Fax:425-451-7002 or 866-535-9227 Mail to:Flex-Plan Services,PO Box 53250,Bellevue WA 98015. This Amendment has been executed (date signed) Name of Employer: City of Atascadero,CA By: SIGNATURE OF EMPLOYER WITH AUTHORITY TO ADOPT ©2012 Flex-Plan Services,Inc. ITEM NUMBER: A- 3 DATE: 04/10/12 Attachment 2 CERTIFICATE OF ADOPTING RESOLUTION The Employer hereby certifies that the following resolutions were adopted by the Employer on April 10, 2012 and that such resolutions have not been modified or rescinded as of the date hereof, RESOLVED,that this Amendment to the CITY OF ATASCADERO FLEXIBLE SPENDING ARRANGEMENT effective April 11,2012 presented to this meeting is hereby approved and adopted and the Employer is hereby authorized and directed to execute and deliver one or more counterparts of the Amendment. RESOLVED,that because this is a clarifying amendment the Employer may notify employees of the adoption of this Amendment to the Plan by delivering to each employee the Participant Communication presented to this meeting,which form is hereby approved. The undersigned further certifies that attached hereto,are true copies of this Amendment to the Plan and the Participant Communication approved and adopted in the foregoing resolutions. CITY OF ATASCADERO Date: ITEM NUMBER: A- 3 DATE: 04/10/12 Attachment 2 PARTICIPANT COMMUNICATION for the CITY OF ATASCADERO FLEXIBLE SPENDING ARRANGEMENT April 11,2012 (1) General. This communication has information regarding the CITY OF ATASCADERO FLEXIBLE SPENDING ARRANGEMENT(the"Plan").This Participant Communication supplements the Summary Plan Description ("SPD")previously provided to you. (2) Clarification of Flexible Spending Arrangement Appeals Process,Procedures,and Timelines. If a day care or health care claim under the Plan is denied in whole or in part,you will receive written notification. The notification will include the reason(s)for the denial,with reference to the specific provisions of the Plan on which the denial was based,a description of any additional information needed to process the claim and an explanation of the claims review procedure.You must submit a written request for reconsideration of the denial to the claims administrator within 180 days after receipt of the denial. Any such request should be accompanied by documents or records in support of your appeal.You may review pertinent documents and submit issues and comments in writing.The claims administrator will review the appeal and provide,within 30 days,a written response to the appeal(extended by reasonable time if necessary). In this response, the claim administrator will explain the reason for the decision,with specific reference to the provisions of the Plan on which the decision is based if necessary. If you disagree with the level one appeal decision you may submit a request for a level two appeal to be determined by the Employer. You must submit your request for level two appeal within 60 days of receipt of the level one denial notice. You will be notified with the final decision within 30 days after the Employer receives the appeal(extended by reasonable time if necessary). The Employer has the exclusive right to interpret the appropriate plan provisions.Decisions of the Administrator are conclusive and binding. You must file both level one and level two appeals by submitting a written request by email,fax,or mail to Flex-Plan. Indicate either level one or two appeal on the email,fax,or letter. Email: claims@flex-plan.com Fax:425-451-7002 or 866-535-9227 Mail to:Flex-Plan Services,PO Box 53250,Bellevue WA 98015. ITEM NUMBER: A-4 DATE: 04//0112 ��jry�pl4[AD.� tascadero City Council Staff'Report - Administrative Services Department February 2012 Accounts Payable and Payroll RECOMMENDATION: Council approve certified City accounts payable, payroll and payroll vendor checks for February 2012. DISCUSSION: Attached for City Council review and approval are the following: PaVro!I Dated 2/2112 Checks # 29374 - 29401 $ 12,444.57 Direct Deposits 231,433.05 Dated 2116/11 Checks # 29402 29428 16,126.47 Direct Deposits 232,658.80 Accounts Payable Dated 2/1/12 - 2/29/12 Checks # 131937 - 132269 & EFTs 1068 - 1081 1,894,608.10 TOTAL AMOUNT $ 2,387,270.99 FISCAL IMPACT: Total expenditures for all funds is $ 2,387,270.99 CERTIFICATION: The undersigned certifies that the attached demands have been released for payment and that funds are available for these demand Rachelle Rickard, Director of Administrative Services ATTACHMENT: February 2012 Eden Warrant Register in the amount of $ 1,894,608.10 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 131937 02/01/2012 A& R CONSTRUCTION Accounts Payable Check 5,100.00 131938 02/01/2012 BATTERY SYSTEMS Accounts Payable Check 187.64 131939 02/01/2012 MILLENNIUM CONSULTING ASSC. Accounts Payable Check 21,831.89 131940 02/01/2012 PRO CLEAN, INC. Accounts Payable Check 3,914.62 131941 02/01/2012 S.W. MARTIN &ASSOCIATES Accounts Payable Check 1,000.00 1068 02/02/2012 STATE DISBURSEMENT UNIT Payroll Vendor Payment 856.81 1069 02/03/2012 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEP Payroll Vendor Payment 41,431,70 1070 02/03/2012 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEP Payroll Vendor Payment 55,682.85 131942 02/03/2012 ATASCADERO FIRE EMPLOYEE ASSN. Payroll Vendor Payment 760.00 131943 02/03/2012 ATASCADERO MID MGRS ORG UNION Payroll Vendor Payment 40.00 131944 02/03/2012 ATASCADERO POLICE OFFICERS Payroll Vendor Payment 1,254.00 131945 02/03/2012 EMPLOYMENT DEV. DEPARTMENT Accounts Payable Check 7,054.00 131946 02/03/2012 FLEX-PLAN SERVICES INC. Payroll Vendor Payment 2,727.49 131947 02/03/2012 FRANCHISE TAX BOARD Payroll Vendor Payment 300.00 131948 02/03/2012 HARTFORD LIFE INSURANCE Payroll Vendor Payment 8,200.00 131949 02/03/2012 NATIONWIDE RETIREMENT SOLUTION Payroll Vendor Payment 419.18 131950 02/03/2012 SEIU LOCAL 620 Payroll Vendor Payment 781.88 131951 02/03/2012 VANTAGEPOINT TRNSFR AGT 106099 Payroll Vendor Payment 311.61 131952 02/03/2012 VANTAGEPOINT TRNSFR AGT 304633 Payroll Vendor Payment 1,811.20 1071 02/07/2012 RABOBANK, N.A. Payroll Vendor Payment 39,220.23 1072 02/07/2012 EMPLOYMENT DEV DEPARTMENT Payroll Vendor Payment 9,541.99 1073 02/07/2012 EMPLOYMENT DEV. DEPARTMENT Payroll Vendor Payment 1,131.21 131953 02/10/2012 ALLSTATE WORKPLACE DIVISION Payroll Vendor Payment 3,719.74 131954 02/10/2012 CSAC-EIA Payroll Vendor Payment 1,165.95 131955 02/10/2012 PREFERRED BENEFITS INSURANCE Payroll Vendor Payment 9,608.77 131956 02/12/2012 ADVANCED SEPTIC& SEWER SVC Accounts Payable Check 375.00 131957 02/12/2012 AECOM USA, INC. Accounts Payable Check 15,229.35 131958 02/12/2012 AGP VIDEO, INC. Accounts Payable Check 2,542.50 131959 02/12/2012 TREVOR R. AGUILAR Accounts Payable Check 135.00 131960 02/12/2012 AIR-RITE REFRIGERATION Accounts Payable Check 9,767.55 131961 02/12/2012 ALL SIGNS AND GRAPHICS, LLC Accounts Payable Check 1,223.28 131962 02/12/2012 ALLIANT INSURANCE SERVICES INC Accounts Payable Check 176.15 131963 02/12/2012 ALTHOUSE& MEADE, INC, Accounts Payable Check 883.50 131964 02/12/2012 STEVEN G.ALVAREZ Accounts Payable Check 86.71 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 131965 02/12/2012 AMERICAN WEST TIRE&AUTO INC Accounts Payable Check 486.33 131966 02/12/2012 APPLIED CONCEPTS, INC. Accounts Payable Check 8,942.76 131967 02/12/2012 ARAMARK UNIFORM SERVICES Accounts Payable Check 111.24 131968 02/12/2012 AT&T Accounts Payable Check 133.77 131969 02/12/2012 AT&T Accounts Payable Check 706.64 131971 02/12/2012 AT&T Accounts Payable Check 534.69 131972 02/12/2012 AT&T Accounts Payable Check 739.63 131973 02/12/2012 ATASCADERO 76 Accounts Payable Check 48.22 131974 02/12/2012 ATASCADERO HAY&FEED Accounts Payable Check 643.37 131976 02/12/2012 ATASCADERO MUTUAL WATER CO. Accounts Payable Check 4,480.30 131977 02/12/2012 ATASCADERO TRAFFIC WAY STORAGE Accounts Payable Check 576.00 131978 02/12/2012 ATASCADERO WASTE ALTERNATIVES Accounts Payable Check 100.00 131979 02/12/2012 LAUREN E. AUSTIN Accounts Payable Check 50.00 131980 02/12/2012 JAMES F. BACHMAN Accounts Payable Check 359.40 131981 02/12/2012 BASSETT'S CRICKET RANCH,INC. Accounts Payable Check 172.36 131982 02/12/2012 BERRY MAN, INC. Accounts Payable Check 774.75 131983 02/12/2012 ALEX J. BRAZZI Accounts Payable Check 22.00 131984 02/12/2012 GREGORY A. BRAZZI Accounts Payable Check 120.00 131985 02/12/2012 SHIRLEY R. BRUTON Accounts Payable Check 150.00 131986 02/12/2012 BUTLER BUSINESS MACHINES Accounts Payable Check 90.00 131987 02/12/2012 CALPORTLAND Accounts Payable Check 150.45 131988 02/12/2012 CED CONSOLIDATED ELECTRICAL Accounts Payable Check 645.57 131989 02/12/2012 CENTRAL COAST ARCHAEOLOGY Accounts Payable Check 1,350.00 131990 02/12/2012 CENTRAL COAST ICC CHAPTER Accounts Payable Check 90.00 131991 02/12/2012 CHANNEL COUNTIES DIVISION Accounts Payable Check 100.00 131992 02/12/2012 CHARTER COMMUNICATIONS Accounts Payable Check 948.15 131993 02/12/2012 BRADY CHERRY Accounts Payable Check 378.00 131994 02/12/2012 CHEVRON &TEXACO BUS. CARD Accounts Payable Check 859.81 131995 02/12/2012 CHICAGO GRADE LANDFILL, INC. Accounts Payable Check 80.00 131996 02/12/2012 JOSEPH A.CHOUINARD Accounts Payable Check 2,488.88 131997 02/12/2012 KATHLEEN J. CINOWALT Accounts Payable Check 238.00 131998 02/12/2012 COAST ELECTRONICS Accounts Payable Check 700.00 131999 02/12/2012 COASTAL COPY, LP Accounts Payable Check 117.28 132000 02/12/2012 COASTAL REPROGRAPHIC SERVICES Accounts Payable Check 401.31 132001 02/12/2012 CRYSTAL SPRINGS WATER Accounts Payable Check 43.85 132002 02/12/2012 MATTHEW J. CURRY Accounts Payable Check 165.00 132003 02/12/2012 CWEA-TCP Accounts Payable Check 73.00 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 132004 02/12/2012 D4 ELECTRIC Accounts Payable Check 305.84 132005 02/12/2012 DAKOS LAND SURVEYS, INC. Accounts Payable Check 300.00 132006 02/12/2012 DARRYL'S LOCK AND SAFE Accounts Payable Check 106.18 132007 02/12/2012 DAVE BANG ASSC., INC. Accounts Payable Check 945.98 132008 02112/2012 DANIEL A. DAVIS Accounts Payable Check 430.50 132009 02/12/2012 DECOU LUMBER COMPANY Accounts Payable Check 122.75 132010 02/12/2012 SABRINA M. DEGNAN Accounts Payable Check 40.00 132011 02/12/2012 DIAMONDBACK FIRE&RESCUE, INC Accounts Payable Check 7,074.39 132012 02/12/2012 CHARLES DICKEY Accounts Payable Check 10.00 132013 02/12/2012 DISH NETWORK, LLC Accounts Payable Check 91.99 132014 02/12/2012 DOGGIE WALK BAGS COMPANY Accounts Payable Check 565.95 132015 02/12/2012 JORDON T. DONOVAN Accounts Payable Check 30.00 132016 02/12/2012 DRIVE CUSTOMS Accounts Payable Check 2,950.35 132017 02/12/2012 EARTH SYSTEMS PACIFIC Accounts Payable Check 21,116.50 132018 02/12/2012 ED'S FLY MEAT, INC. Accounts Payable Check 51.50 132019 02/12/2012 BRANDON S. ERICKSON Accounts Payable Check 44.00 132020 02/12/2012 ESCUELA DEL RIO Accounts Payable Check 300.00 132021 02/12/2012 JENNIFER FANNING Accounts Payable Check 108.00 132022 02/12/2012 FARWEST LINE SPECIALTIES Accounts Payable Check 1,229.40 132023 02/12/2012 FASTENAL CO. Accounts Payable Check 82.02 132024 02/12/2012 FEDERAL EXPRESS Accounts Payable Check 6.32 132025 02/12/2012 FERRELL'SAUTO REPAIR Accounts Payable Check 136.50 132026 02/12/2012 FGL ENVIRONMENTAL Accounts Payable Check 216.00 132027 02/12/2012 FISHER SCIENTIFIC Accounts Payable Check 137.24 132028 02/12/2012 FLEET SERVICES-76 FLEET Accounts Payable Check 285.54 132029 02/12/2012 FLEET SERVICES-76 UNIVERSAL Accounts Payable Check 11,375.50 132030 02/12/2012 FLUID RESOURCE MANAGEMENT,INC. Accounts Payable Check 448.00 132031 02/12/2012 FOOD FOR LESS Accounts Payable Check 672.43 132032 02/12/2012 KEN FORMAN Accounts Payable Check 10.00 132033 02/12/2012 FOSTER FARMS DAIRY Accounts Payable Check 193.95 132034 02/12/2012 WARREN FRACE Accounts Payable Check 300.00 132035 02/12/2012 GAS COMPANY Accounts Payable Check 2,882.79 132036 02/12/2012 GEM AUTO PARTS Accounts Payable Check 117.55 132037 02/12/2012 JASON C. GOOSSENS Accounts Payable Check 44.00 132038 02/12/2012 NATHAN B. GOOSSENS Accounts Payable Check 120.00 132039 02/12/2012 H.D. PETERSON Accounts Payable Check 418.28 132040 02/12/2012 BRADLEY A. HACKLEMAN Accounts Payable Check 840.90 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 132041 02/12/2012 HART IMPRESSIONS PRINT&COPY Accounts Payable Check 191.39 132042 02/12/2012 MELINDA A. HARTMAN Accounts Payable Check 194.40 132043 02/12/2012 HARVEY'S HONEYHUTS Accounts Payable Check 535.36 132044 02/12/2012 ETHAN L. HICKS Accounts Payable Check 80.00 132045 02/12/2012 HINDERLITER, DE LLAMAS Accounts Payable Check 900.00 132047 02/12/2012 HOME DEPOT Accounts Payable Check 3,662.80 132048 02/12/2012 KODIE E. HOOD Accounts Payable Check 33.00 132049 02/12/2012 INFORMATION TECHNOLOGY Accounts Payable Check 456.07 132050 02/12/2012 INGLIS PET HOTEL Accounts Payable Check 207.31 132051 02/12/2012 INTERNATIONAL CONF OF POLICE Accounts Payable Check 250.00 132052 02/12/2012 J. CARROLL CORPORATION Accounts Payable Check 197.57 132053 02/12/2012 CAROL D. JANSSEN Accounts Payable Check 565.20 132054 02/12/2012 JB DEWAR INC Accounts Payable Check 489.50 132055 02/12/2012 JIFFY LUBE Accounts Payable Check 52.84 132056 02/12/2012 NANCY JOHNSON Accounts Payable Check 62,077.00 132057 02/12/2012 KARP LAND SURVEYS Accounts Payable Check 1,050.00 132058 02/12/2012 BOB KELLEY Accounts Payable Check 666.49 132059 02/12/2012 KITTELSON &ASSOCIATES, INC. Accounts Payable Check 266.00 132060 02/12/2012 WILLIAM T. KNUCKLES Accounts Payable Check 75.00 132061 02/12/2012 KPRL 1230 AM Accounts Payable Check 320.00 132062 02/12/2012 LANDSCAPES BY STACH Accounts Payable Check 250.00 132063 02/12/2012 LARRY'S AUTOMOTIVE Accounts Payable Check 486.91 132064 02/12/2012 LEE CENTRAL COAST NEWSPAPERS Accounts Payable Check 952.00 132065 02/12/2012 LEE WILSON ELECTRIC CO. INC Accounts Payable Check 3,217.04 132066 02/12/2012 AMANDA A. LEGAULT Accounts Payable Check 40.00 132067 02/12/2012 LEHIGH HANSON Accounts Payable Check 1,211.24 132068 02/12/2012 JAMES R. LEWIS Accounts Payable Check 250.00 132069 02/12/2012 ZACHARIAH M. LINDSAY Accounts Payable Check 48.00 132070 02/12/2012 MAINLINE UTILITY CO. Accounts Payable Check 450.00 132071 02/12/2012 MARK SIMON SEWER MAINTENANCE Accounts Payable Check 8,207.58 132072 02/12/2012 MARTIN&CHAPMAN CO. Accounts Payable Check 98.63 132073 02/12/2012 BECKY MAXWELL Accounts Payable Check 66.98 132074 02/12/2012 WADE MCKINNEY Accounts Payable Check 772.24 132075 02/12/2012 METROPOLITAN TRANSP COMM Accounts Payable Check 1,626.84 132076 02/12/2012 MID-COAST GEOTECHNICAL, INC. Accounts Payable Check 555.00 132077 02/12/2012 MID-COAST MOWER&SAW, INC. Accounts Payable Check 76.01 132078 02/12/2012 MID-STATE SOLID WASTE& RECYCG Accounts Payable Check 752.43 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 132079 02/12/2012 MINER'S ACE HARDWARE Accounts Payable Check 368.00 132080 02/12/2012 HAYDEN Z. MISLAVSKY Accounts Payable Check 24.00 132081 02/12/2012 REON C MONSON Accounts Payable Check 102.00 132082 02/12/2012 NEOPOST, INC. Accounts Payable Check 877.15 132083 02/12/2012 NORTH COAST ENGINEERING INC. Accounts Payable Check 1,700.50 132084 02/12/2012 NORTHERN ENERGY Accounts Payable Check 50.00 132085 02/12/2012 O.C.TANNER Accounts Payable Check 557.59 132086 02/12/2012 OFFICE DEPOT INC. Accounts Payable Check 664.84 132087 02/12/2012 O'REILLYAUTOMOTIVE, INC. Accounts Payable Check 23.25 132088 02/12/2012 TARA ORLICK Accounts Payable Check 20.54 132089 02/12/2012 PACIFIC COAST GYMNASTICS CENTE Accounts Payable Check 166.60 132091 02/12/2012 PACIFIC GAS AND ELECTRIC Accounts Payable Check 16,899.04 132092 02/12/2012 PENFIELD&SMITH ENGINEERS INC Accounts Payable Check 9,26125 132093 02/12/2012 PERRY'S ELECTRIC MOTORS&CTRL Accounts Payable Check 325,00 132094 02/12/2012 PERRY'S PARCEL&COURIER SVC Accounts Payable Check 103.50 132095 02/12/2012 FRED PFLUM Accounts Payable Check 562.00 132096 02/12/2012 PH&S PRODUCTS, LLC Accounts Payable Check 392.00 132097 02/12/2012 PRAXAIR DISTRIBUTION, INC. Accounts Payable Check 103.75 132098 02/12/2012 PROCARE JANITORIAL SUPPLY,INC. Accounts Payable Check 603.05 132099 02/12/2012 RACHELLE RICKARD Accounts Payable Check 300.00 132100 02/12/2012 ROB DAVIS BACKHOE Accounts Payable Check 5,070.00 132101 02/12/2012 MICHELLE R. ROGERS Accounts Payable Check 310.45 132102 02/12/2012 SAFETY DRIVERS ED., LLC. Accounts Payable Check 34.30 132103 02/12/2012 SAINT LOUIS ZOO Accounts Payable Check 201.88 132104 02/12/2012 SCOTT T. MURRAY PLUMBING Accounts Payable Check 10,166.40 132105 02/12/2012 KRISTIN M. SCOTT Accounts Payable Check 189.00 132106 02/12/2012 SHELL Accounts Payable Check 269.80 132107 02/12/2012 JOHN C. SIEMENS Accounts Payable Check 112.00 132108 02/12/2012 SLO CO HEALTH AGENCY Accounts Payable Check 1,399.00 132109 02/12/2012 SLO COUNTY SHERIFF Accounts Payable Check 129.00 132110 02/12/2012 DAVID L. SMAW Accounts Payable Check 60.00 132111 02/12/2012 STAPLES ADVANTAGE Accounts Payable Check 199.51 132112 02/12/2012 STAPLES CREDIT PLAN Accounts Payable Check 702.90 132113 02/12/2012 BRIAN STURTEVANT Accounts Payable Check 217.69 132114 02/12/2012 SUNLIGHT JANITORIAL Accounts Payable Check 1,787.00 132115 02/12/2012 SUPERIOR CRANE &TRANSPORT Accounts Payable Check 528.00 132116 02/12/2012 CALLIE TAYLOR Accounts Payable Check 19.98 City ofAtascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 132117 02/12/2012 TESCO CONTROLS, INC. Accounts Payable Check 962.13 132118 02/12/2012 RUSS THOMPSON Accounts Payable Check 300.00 132119 02/12/2012 MARCIATORGERSON Accounts Payable Check 204.26 132120 02/12/2012 U.S. POSTAL SERVICE Accounts Payable Check 5,000.00 132121 02/12/2012 UNION BANK, N.A. Accounts Payable Check 875.00 132122 02/12/2012 UNIVAR USA, INC. Accounts Payable Check 5,397.68 132123 02/12/2012 USA BLUE BOOK Accounts Payable Check 138.45 132124 02/12/2012 VALLEY PACIFIC PETROLEUM SVCS Accounts Payable Check 3,814.32 132125 02/12/2012 BRIDGET M. VAN BEEK Accounts Payable Check 48.00 132126 02/12/2012 VERIZON WIRELESS Accounts Payable Check 1,581.06 132127 02/12/2012 VIDEO PALACE Accounts Payable Check 9.65 132128 02/12/2012 WAYNE'S TIRE, INC. Accounts Payable Check 4,300.08 132129 02/12/2012 WELL SEEN SIGN COMPANY Accounts Payable Check 21.45 132130 02/12/2012 BRANDON J. WELLS Accounts Payable Check 20.00 132131 02/12/2012 BRIAN WESTERMAN Accounts Payable Check 211.99 132132 02/12/2012 KAREN B. WYKE Accounts Payable Check 81.00 132133 02/12/2012 Z.A.P. MANUFACTURING, INC. Accounts Payable Check 660.04 132134 02/14/2012 CHARTER COMMUNICATIONS Accounts Payable Check 4.56 132135 02/14/2012 GILBERT'S LANDSCAPES Accounts Payable Check 1,477.51 132136 02/14/2012 NCI AFFILIATES, INC Accounts Payable Check 322.50 132137 02/14/2012 PACIFIC GAS AND ELECTRIC Accounts Payable Check 147.51 132138 02/14/2012 NCI AFFILIATES, INC Accounts Payable Check 180.00 1074 02/17/2012 STATE DISBURSEMENT UNIT Payroll Vendor Payment 856.81 1076 02/17/2012 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEn Accounts Payable Check 56,725.24 132139 02/17/2012 ATASCADERO FIRE EMPLOYEE ASSN. Payroll Vendor Payment 760.00 132140 02/17/2012 ATASCADERO MID MGRS ORG UNION Payroll Vendor Payment 40.00 132141 02/17/2012 ATASCADERO POLICE OFFICERS Payroll Vendor Payment 1,254.00 132142 02/17/2012 AXA EQUITABLE Payroll Vendor Payment 520.12 132143 02/17/2012 FLEX-PLAN SERVICES INC. Payroll Vendor Payment 2,727.49 132144 02/17/2012 FLEX-PLAN SERVICES INC. Payroll Vendor Payment 175.00 132145 02/17/2012 FRANCHISE TAX BOARD Payroll Vendor Payment 300.00 132146 02/17/2012 HARTFORD LIFE INSURANCE Payroll Vendor Payment 8,525.00 132147 02/17/2012 NATIONWIDE RETIREMENT SOLUTION Payroll Vendor Payment 415.58 132148 02/17/2012 SEIU LOCAL 620 Payroll Vendor Payment 817.43 132149 02/17/2012 VANTAGEPOINT TRNSFR AGT 106099 Payroll Vendor Payment 311.61 132150 02/17/2012 VANTAGEPOINT TRNSFR AGT 304633 Payroll Vendor Payment 1,811.20 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 10751076 02/17/2012 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEP Payroll Vendor Payment 42,405.45 1077 02/21/2012 RABOBANK, N.A. Payroll Vendor Payment 40,482,19 1078 02/21/2012 EMPLOYMENT DEV DEPARTMENT Payroll Vendor Payment 9,954.14 1079 02/21/2012 EMPLOYMENT DEV. DEPARTMENT Payroll Vendor Payment 1,163.14 132151 02/21/2012 RICK COMSTOCK Accounts Payable Check 256.00 132152 02/21/2012 TOM CADDIS Accounts Payable Check 256.00 1080 02/24/2012 BANK OF NEW YORK MELLON Accounts Payable Check 239,375.00 1081 02/24/2012 BANK OF NEW YORK MELLON Accounts Payable Check 273,102.50 132153 02/24/2012 A& R CONSTRUCTION Accounts Payable Check 800.00 132154 02/24/2012 AARON MILLS CONSTRUCTION, INC, Accounts Payable Check 8,000.00 132155 02/24/2012 AIR RESOURCES BOARD-PERP RENEW Accounts Payable Check 1,725.00 132156 02/24/2012 AIRGAS USA, LLC Accounts Payable Check 169.37 132157 02/24/2012 ALL SIGNS AND GRAPHICS, LLC Accounts Payable Check 16.09 132158 02/24/2012 AMERICAN WEST TIRE&AUTO INC Accounts Payable Check 50.35 132159 02/24/2012 ARAMARK UNIFORM SERVICES Accounts Payable Check 111.63 132160 02/24/2012 KELLY AREBALO Accounts Payable Check 4.75 132162 02/24/2012 AT&T Accounts Payable Check 763.07 132163 02/24/2012 AT&T Accounts Payable Check 1,029.86 132164 02/24/2012 ATASCADERO COMMUNITY LINK Accounts Payable Check 1,000.00 132165 02/24/2012 ATASCADERO NEWS Accounts Payable Check 1,290.75 132166 02/24/2012 SHERRY BAZZELL Accounts Payable Check 168.00 132167 02/24/2012 CHRIS& LISA BELL Accounts Payable Check 673.44 132168 02/24/2012 BOB'S CRANE SERVICE Accounts Payable Check 990.00 132169 02/24/2012 BREZDEN PEST CONTROL, INC. Accounts Payable Check 160.00 132170 02/24/2012 CASEY BRYSON Accounts Payable Check 62.00 132171 02/24/2012 BURTON'S FIRE, INC. Accounts Payable Check 963.39 132172 02/24/2012 BUTLER BUSINESS MACHINES Accounts Payable Check 362.51 132173 02/24/2012 KAREN CLANIN Accounts Payable Check 24,50 132174 02/24/2012 COAST ELECTRONICS Accounts Payable Check 77.79 132175 02/24/2012 COASTAL COPY, LP Accounts Payable Check 165.40 132176 02/24/2012 COASTLINE EQUIPMENT Accounts Payable Check 804,38 132177 02/24/2012 COLOR CRAFT PRINTING Accounts Payable Check 203.51 132178 02/24/2012 JERI CORGILL Accounts Payable Check 46.44 132179 02/24/2012 COWBOY COOKIE N GRUB Accounts Payable Check 60.00 132180 02/24/2012 CRYSTAL SPRINGS WATER Accounts Payable Check 186.81 132181 02/24/2012 CULLIGAN INDUSTRIAL WATER SYST Accounts Payable Check 60.00 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 132182 02/24/2012 DALZELL ENTERPRISES Accounts Payable Check 80.00 132183 02/24/2012 DAVEY RESOURCE GROUP Accounts Payable Check 285.00 132184 02/24/2012 TERI LYNN DAVIS Accounts Payable Check 25.00 132185 02/24/2012 DECOU LUMBER COMPANY Accounts Payable Check 77.17 132186 02/24/2012 DEPARTMENT OF TRANSPORTATION Accounts Payable Check 2,031.77 132187 02/24/2012 DIANI BUILDING CORPORATION Accounts Payable Check 292,939.71 132188 02/24/2012 DOCUTEAM Accounts Payable Check 43.40 132189 02/24/2012 EL CAMINO CAR WASH LLC Accounts Payable Check 14.95 132190 02/24/2012 FEDERAL EXPRESS Accounts Payable Check 25.37 132191 02/24/2012 FERGUSON ENTERPRISES, INC. Accounts Payable Check 150.90 132192 02/24/2012 FERRELL'S AUTO REPAIR Accounts Payable Check 339.09 132193 02/24/2012 FGL ENVIRONMENTAL Accounts Payable Check 72.00 132194 02/24/2012 FRAZEE INDUSTRIES, INC. Accounts Payable Check 312.14 132195 02/24/2012 GALLS, AN ARAMARK COMPANY Accounts Payable Check 243.78 132196 02/24/2012 GAS COMPANY Accounts Payable Check 1,297.90 132197 02/24/2012 GEM AUTO PARTS Accounts Payable Check 254.57 132198 02/24/2012 GIBSON'S ARCHAEOLOGICAL CONSUL Accounts Payable Check 600.00 132199 02/24/2012 GOLDEN STATE COPIER& MAILING Accounts Payable Check 281.99 132200 02/24/2012 GOLDEN STATE STEEL Accounts Payable Check 10,350.00 132201 02/24/2012 GRISANTI HARDWARE Accounts Payable Check 9.27 132202 02/24/2012 KATHLEEN A. HARBOTTLE Accounts Payable Check 154.00 132203 02/24/2012 HART IMPRESSIONS PRINT&COPY Accounts Payable Check 146.10 132204 02/24/2012 NATHAN HASCH Accounts Payable Check 62.00 132205 02/24/2012 HEWLETT-PACKARD Accounts Payable Check 224.13 132206 02/24/2012 JESSE J. HUNT Accounts Payable Check 103.68 132207 02/24/2012 IDLER'S NORTH COUNTY Accounts Payable Check 471.85 132208 02/24/2012 INFORMATION TECHNOLOGY Accounts Payable Check 756.46 132209 02/24/2012 INGLIS PET HOTEL Accounts Payable Check 1,396.54 132210 02/24/2012 TOM JAMASON Accounts Payable Check 145.00 132211 02/24/2012 KANEY Accounts Payable Check 106.25 132212 02/24/2012 KARP LAND SURVEYS Accounts Payable Check 645.00 132213 02/24/2012 KPRL 1230 AM Accounts Payable Check 320.00 132214 02/24/2012 L.N. CURTIS&SONS Accounts Payable Check 466.54 132215 02/24/2012 LARRY'S AUTOMOTIVE Accounts Payable Check 334.61 132216 02/24/2012 LEE WILSON ELECTRIC CO. INC Accounts Payable Check 3,155.07 132217 02/24/2012 LEHIGH HANSON Accounts Payable Check 2,527.64 132218 02/24/2012 JAMES R. LEWIS Accounts Payable Check 51.00 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 132219 02/24/2012 MAINLINE UTILITY CO. Accounts Payable Check 1,450.00 132220 02/24/2012 MARK SIMON SEWER MAINTENANCE Accounts Payable Check 14,929.57 132221 02/24/2012 WADE MCKINNEY Accounts Payable Check 414.23 132222 02/24/2012 MEDWORKS MEDICAL CENTER Accounts Payable Check 200.00 132223 02/24/2012 MID-COAST MOWER & SAW, INC. Accounts Payable Check 1,142.69 132224 02/24/2012 MILLENNIUM CONSULTING ASSC. Accounts Payable Check 24,580.81 132226 02/24/2012 MINER'S ACE HARDWARE Accounts Payable Check 1,069.55 132227 02/24/2012 MISSION UNIFORM SERVICE Accounts Payable Check 125.03 132228 02/24/2012 PAUL NETZ Accounts Payable Check 145.00 132229 02/24/2012 NEW TIMES Accounts Payable Check 172.05 132230 02/24/2012 NFPA Accounts Payable Check 165.00 132231 02/24/2012 NORTHERN ENERGY Accounts Payable Check 545.94 132232 02/24/2012 OCEANO SAND CO. Accounts Payable Check 993.93 132233 02/24/2012 OFFICE DEPOT INC. Accounts Payable Check 698.69 132234 02/24/2012 PACIFIC GAS AND ELECTRIC Accounts Payable Check 16,261.48 132235 02/24/2012 PASO ROBLES FORD LINCOLN MERC Accounts Payable Check 2,010.88 132236 02/24/2012 PERRY'S PARCEL&COURIER SVC Accounts Payable Check 153.27 132237 02/24/2012 PFEIFFER PARTNERS, INC. Accounts Payable Check 55,596.99 132238 02/24/2012 PROCARE JANITORIAL SUPPLY,INC. Accounts Payable Check 989.07 132239 02/24/2012 RADIO SHACK CORPORATION Accounts Payable Check 12.85 132240 02/24/2012 RECOGNITION WORKS Accounts Payable Check 17.16 132241 02/24/2012 GRACE RICHARDSON Accounts Payable Check 70.00 132242 02/24/2012 SAN JOAQUIN GENERAL HOSPITAL Accounts Payable Check 1,824.00 132243 02/24/2012 SAN LUIS AMBULANCE Accounts Payable Check 2,500.00 132244 02/24/2012 SAN LUIS POWERHOUSE, INC. Accounts Payable Check 234.33 132245 02/24/2012 SLO COUNTY AUDITOR-CONTROLLER Accounts Payable Check 187.50 132246 02/24/2012 SLO COUNTY OFFICE OF EDUCATION Accounts Payable Check 210.00 132247 02/24/2012 SLO COUNTY SHERIFF Accounts Payable Check 4,339.41 132248 02/24/2012 SLO COUNTY SIGNS, INC. Accounts Payable Check 496.29 132249 02/24/2012 SLOCAPRA Accounts Payable Check 20.00 132250 02/24/2012 STANLEY CONVERGENT SECURITY Accounts Payable Check 7,260.43 132251 02/24/2012 STATE OF CALIFORNIA Accounts Payable Check 125.00 132252 02/24/2012 SUNLIGHT JANITORIAL Accounts Payable Check 1,064.00 132253 02/24/2012 TANKS A LOT HYDRO Accounts Payable Check 20.00 132254 02/24/2012 LESLIE R.THOMPSON Accounts Payable Check 42.00 132255 02/24/2012 MARCIATORGERSON Accounts Payable Check 424.24 132258 02/24/2012 U.S. BANK Accounts Payable Check 21,915.24 City of Atascadero Disbursement Listing For the Month of February 2012 Check Check Number Date Vendor Description Amount 132259 02/24/2012 ULTREX BUSINESS PRODUCTS Accounts Payable Check 345.40 132260 02/24/2012 VALLEY PACIFIC PETROLEUM SVCS Accounts Payable Check 1,322.49 132261 02/24/2012 VERIZON WIRELESS Accounts Payable Check 119.82 132262 02/24/2012 VOICE PRINT INTERNATIONAL, INC Accounts Payable Check 17,805.86 132263 02/24/2012 WESTERN JANITOR SUPPLY Accounts Payable Check 319.13 132264 02/24/2012 WHITLOCK&WEINBERGER TRANS. Accounts Payable Check 210.00 132265 02/24/2012 WILBUR-ELLIS COMPANY Accounts Payable Check 1,553.18 132266 02/24/2012 WYSONG CONSTRUCTION CO. Accounts Payable Check 175,460.18 132267 02/24/2012 ZOLL MEDICAL CORPORATION Accounts Payable Check 59.20 132268 02/27/2012 ALTHOUSE&MEADE, INC. Accounts Payable Check 288.00 132269 02/27/2012 NORTH COAST ENGINEERING INC. Accounts Payable Check 9,773.49 $ 1,894,608.10 ITEM NUMBER: C - 1 DATE: 04/10/12 n FR m l''lll� ff IF � C4 7 Atascadero City Council Staff Report — Public Works Department Oak Ridge Estates / 3F Meadows PD-11 Project Update RECOMMENDATION: Council receive and file this updated project report. REPORT IN BRIEF: This staff report provides an update for the Oak Ridge Estates Project and describes the current status of the offsite improvement permit requirements related to the Los Altos/State Route 41 intersection (Los Altos/SR41). The last project update in March of 2010 informed Council that the City had stopped issuing permits. The City had stopped issuing permits because Oak Ridge Estates had not completed their onsite and offsite subdivision improvements as required by Planned Development 11 (PD1 1). DISCUSSION: Background: The original 3-F Meadows Ranch project was approved by the City Council in February 1995. The project included a lot line adjustment map (LLA 94005), a zone change (ZCH 94-001), which created the Planned Development 11 (PD-11) zoning district, a colony road abandonment (RA 94-001), and the certification of an Environmental Impact Report. The project resulted in the reconfiguration of 115 existing residential lots on approximately 550 acres. The project created 111 single- family residential lots and one lot for a future water tank to serve the project. The other three lots were dedicated as 256 acres of open space. An additional 39 acres of conservation easements were created over the single-family lots. Summary: Project construction began in 2003 after the project was acquired by Castlerock Development. Since then, permits for 26 single-family homes have been issued and finaled. As a result of the economic downturn, construction on the project ITEM NUMBER: C - 1 DATE: 04/10/12 has been very limited since 2006. The last housing permit was issued in the summer of 2007. Currently a limited construction crew is maintaining the site and working on road improvements. d ` 9 NCOMTY YAP r..r. e dfY� �r. or � — 1 v ♦ PROJECT v RM � v -v v ,v A v 'u- ♦ �4 Y'P 4P R.P tP -[P MLP Y -WJ, ,v • s J' -v e ♦' -�• -V -&P p dr •'9 MP 9e e -v +it 1 V fr d qLP Wr f -tJr .eJ / -f.P d g y.P v -sw VP d v -P r. /���� v !J fi a�i d♦ L b:iror+rnl�r ♦ 0; • � .er is d $M ♦ ♦ J� e �S sim a ♦ dd� --lA� e JJ KS^ -L f♦ N.lv rno-o.n Project Map ITEM NUMBER: C - 1 DATE: 04/10/12 One of the project requirements listed in PD-11, requires off-site road improvements at Los Altos/SR41 to be completed within three years of the issuance of Phase I housing permits. Staff sent a letter dated March 8, 2010, to Castlerock Development, stating that no further residential building permits will be issued for the project until these improvements have been completed. Staff has been working with the Oak Ridge Estates to get the improvement constructed. The remainder of this report focuses on the offsite improvements at Los Altos/SR41. Analysis: Off-Site Improvements The suspension of project residential permitting is preventing the construction of additional dwelling units that could contribute additional traffic to Los Altos/SR41 . Therefore, there are currently no public safety issues caused by the non-compliance with PD1 1. However, the Developer has been working to design and complete the required off-site improvements at Los Altos/SR41 so permit issuance may resume. Planned Development 11 requires the developer to construct the following Los Altos/SR41 improvements: 1. A Left-turn lane shall be constructed on State Highway 41 for eastbound traffic entering Los Altos Road. 2. Vehicle refuge lanes shall be constructed for vehicles turning left onto State Highway 41 from Los Altos Road. 3. Provide a minimum of five hundred fifty (550) feet of sight distance at the intersection of Los Altos Road and State Highway 41. 4. Advisory and warning signage shall be installed along State Highway 41 to advise drivers of the approaching intersection with Los Altos Road. 5. Designated right-turn lane shall be constructed on State Highway 41 for westbound traffic entering Los Altos Road. The aforementioned improvements must be constructed when the average daily traffic (ADT) on Los Altos Road reaches five hundred (500) vehicles per day, with the development of the twenty-seventh lot in Phase 1, or within three (3) years of the issuance of building permits for Phase 1 , whichever is earlier. The improvements are now required since it has been over three years since the first building permits have been issued. City staff has met with the developer several times to discuss the scope of the Los Altos/SR41 improvements. Castlerock has also been working with Caltrans and has received direction from Caltrans' staff regarding the preferred improvements. Caltrans has twice provided direction to Castlerock related to Caltrans's preferred intersection alternative. The first was in June 2005 and more recently in November 2010. A 2005 Caltrans' plan review letter discussed the potential environmental impacts to the ITEM NUMBER: C - 1 DATE: 04/10/12 adjacent creek from right turn channelization. The 2005 letter also informed Castlerock that Caltrans no longer desires right turn channelization and requested that the intersection be constructed to a Standard 405.7 right turn taper (shown as Attachment 1 of Exhibit A). The 2005 letter directed Castlerock to proceed with a right turn taper design. The 2010 letter re-confirmed Caltrans' direction. Castlerock subsequently asked the City to determine if the intersection improvements requested by Caltrans are consistent with the requirements of PD-11 . In support of their request, the developer submitted a detailed traffic engineering analysis from TPG Consultants. The TPG report supported Caltrans' direction and provided a supporting traffic analysis. TPG's data indicates that full right turn channelization was not warranted based on the Final Environmental Impact Report Traffic data. Consequently, staff decided to obtain an independent analysis of the current and future traffic conditions resulting from the Oak Ridge Estates development. Staff retained W- trans to determine whether PD11's current, Los Altos/SR41 requirements are still warranted based on applicable traffic evaluation measures and standards. W-trans' report focused in on the question of whether the project-generated trips satisfy the warrant for right-turn channelization at Los Altos/SR41 . W-trans' report looked at current and build-out levels of service (LOS) for the right-turn approach. 11 EXISTING EDGE OF I t ROAD I - .M. �..a1�u:l ►'"'?` f \ � ^ '� ria�r`�� S �. 71:4 . � "• :�w : - t >�`' — !ter -<-:: - '• - - eY_� LEFT TURN { LANE1 ' EXISTING AC DIKE/EDGE OF ROAD EXISTING REFUGE AREA TO REMAIN¶ FIGURE 1 - SHOWING CURRENT CONDITIONS. ITEM NUMBER: C - 1 DATE: 04/10/12 According to W-trans, the left-turn approach (driving eastbound from Morro Bay) currently operates at a LOS A, during both the morning and evening peak hours. The right turn approach (driving westbound from the City) currently operates at LOS B and C, during the morning and evening peak hours. The report noted that the LOS does not change with the addition of project traffic that was estimated by the project Final Environmental Impact Report (FEIR). The project FEIR assumed that 50% of the traffic would use the SR41/Los Altos Road intersection and 50% would use the connection to Santa Lucia Road. W-trans also provided a more conservative analysis by assuming that 75% of the project trips would use Los Altos/SR41 . W-Trans concluded by stating that full project build-out would not warrant the installation of a westbound right turn lane on SR41 based on the project EIR as well as their more conservative analysis. W- Trans further concluded that a right- turn taper is warranted. The existing intersection does not currently include a full right turn taper (see Figure 1, above). Under the provisions of PD-11, the City Engineer has the ability to modify improvement requirements as long as the intent of the improvements is satisfied. This means that LOS is maintained and the intent of the plans are met. In this case, PD-11's intent is to upgrade the intersection of Los Altos/SR41 to accommodate the project's traffic impacts. However, the current City Engineer cannot make this decision because of a previous business relationship with Castlerock. Therefore, City staff hired Steve Sylvester from North Coast Engineering to act as the City Engineer in this instance. Mr. Sylvester is a California licensed professional civil engineer who has previously worked for the City of Atascadero as acting City Engineer in the 1990's. City staff tasked Mr. Sylvester with determining the necessity of a right turn channelization and refuge lane improvements for Los Altos/SR41 . This review is necessary since TPG and W-Trans have indicated that full right turn channelization is not warranted, and Caltrans' has provided Castlerock with direction to prepare an alternative intersection design. In summary, Mr. Sylvester's task is to determine if the improvement of a Caltrans Standard 405.7 "standard public road approach intersection" satisfies the intent of PD-11. Mr. Sylvester reviewed background documents and visited the intersection as well as consulted with W-Trans, City staff, Caltrans. Mr. Sylvester's report is attached as Exhibit 1. Mr. Sylvester's report makes the following finding and recommendations, which City staff will direct Castlerock to implement: 1. The results of two separate traffic evaluations prepared by registered traffic engineers (TPG and W-Trans) conclude that right turn channelization is not warranted for the Los Altos/SR41 intersection. 2. Caltrans has indicated that they are not requiring a full right-turn channelization or a refuge lane based on existing plus project traffic volumes, lack of accidents, and environmental impacts at this location. Caltrans will require that the intersection be improved to a Standard 405.7 "standard public road approach intersection." Therefore, the intersection should be improved to meet the requirements of Figure 405.7 "Public Road Intersections" of the Caltrans Highway Design Manual. ITEM NUMBER: C - 1 DATE: 04/10/12 3. The current intersection configuration does not meet the Caltrans requirement, and sight distance and signage are inadequate for existing and project build out conditions. These items are required to be addressed in PD-11. 4. All other Traffic Safety mitigation measures as required by PD-11, including the sight distance and signage requirements, should be implemented. Lastly, Mr. Sylvester concludes by confirming that "...The intent of the EIR and PD-11 was to mitigate traffic impacts associated with development of the project. Based on information available at the time, the EIR and PD11 required right turn and refuge lane improvements. Based on the updated information provided by the TPG and W-Trans reports, and the correspondence from Caltrans, it is my professional opinion that the substitution of a Standard 405.7 "standard public road approach intersection" improvement at the Los Altos/SR41 intersection would be consistent with the intent of PD-11 conditions 9-3.656(c)(3) (vi) and (ix) requirements for a "vehicle refuge lane" and "designated right turn lane." Staff has provided this information to Castlerock and will be directing them to move forward with the acting City Engineer's recommendations. Staff will require Castlerock to produce final intersection design plans in conformance with Standard 405.7. The Standard 405.7 plan will provide a much wider turn taper than currently exists. A draft improvement plan showing the widened taper is included as Exhibit 2. The right turn taper will be 12 feet wide near the intersection with a shoulder and berm. The location where the taper is 12 feet wide is similar to a standard vehicle lane. The right turn taper will allow drivers move out of the westbound SR41 travel lane prior to turning right onto Los Altos Road. This is a significant improvement over the existing narrow paved shoulder. Figure 2 shows the right turn taper widening. EXISTING EDGE OF ROAD NEW PAVING EXPANDED TAPER FOR VEHICLES TURNING RIGHT ONTO LOS ALTOS EXISTING LEFT TURN IANI 1 EXISTING AC DIKE/EDGE OF ROAD FIGURE 2- RIGHT TURN TAPER UXIS1INC; lit FUGE AREA TO RFINAINI ITEM NUMBER: C - 1 DATE: 04/10/12 Conclusion: The Acting City Engineer has determined that a Caltrans Standard 405.7 intersection satisfies the intent of the EIR and PD-11 . Therefore City staff will direct Castlerock to move forward with intersection design plans and Caltrans permitting. Staff will rescind the permit suspension letter once construction of the Los Altos/SR41 intersection improvement begins. While this issue has been formally dealt with, two other road maintenance issues related to PD-11 still remain un-resolved. Staff will continue to work with the developer on off-site road maintenance and on-site road maintenance funding issues. These road maintenance issues will be brought back to the Council at a later date for review. FISCAL IMPACT: None. ATTACHMENTS: 1. Report by Acting City Engineer Steve Sylvester, North Coast Engineering 2. Draft Right Turn Taper Drawing ITEM NUMBER: C - 1 DATE: 04/10/12 Attachment 1 Report by Acting City Engineer Steve Sylvester, North Coast Engineering NORTH COAST ENGINEERING, INC. 111V402F= Civil Engineering • Land Surveying - Project Development February 22, 2012 City of Atascadero Public Works Department 6907 EI Camino Real Atascadero, CA 93442 Attn David Athey, PE, Deputy Public Works Director Subject: Los Altos/Highway 41 Right Turn Channellzation and Refuge Lane Review Oak Ridge Estates Planned Development 11 (PD 11) Dear Mr Athey, As requested by the City of Atascadero (City), North Coast Fngineering (NCE) has prepared the following review of the necessity for right turn channelrzation and refuge lane improvements for the Los Altos/Highway 41 intersection Our analysis is based on a review of relevant background documents, conversations with W-Trans Inc , City and Caltrans staff, and a site visit Reference Documents The following documents, provided by City staff. were reviewed: 1. 3F Meadows Environmental Impact Report, December, 1994 by series. 2. Planned Development Overlay Zone No. 11 (PD1 1). 3. Correspondence (2) from Steve Senet, Department of 1 ransportation, dated June 15, 2005 and November 9, 2010. 4 'Traffic Evaluation for the intersection of SR41 (Morro Road) at Los Altos Road", by TPG Consulting dated October 29, 2009 5 `Los Altos Road/State Route 41 Intersection Evaluation". by W-Trans dated December 21, 2011 6 Preliminary Intersection plans by RTC (no date) 725 Creston Rued, Suite 0 Paso Robles CA 93446 (605)239-3127 FAX(805)2390758 ITEM NUMBER: C - 1 DATE: 04/10/12 DavidAthey City of Atascadero February 22,2b12 Page 2 of 5 Background Oak Ridge Estates (formerly 3F Meadows) is a 110 single family home development on the west side of Atascadem. Approximately 20 residential units have been constructed and occupied. Primary access to the development is from Los Altos Road at Highway 41 (SR41). A secondary access from Cenegal, Laurel and Santa Lucia Roads is planned for a future phase of the project. In 1994 an Environmental Impact Report (EIR)was prepared for the project. The EIR included a review of "Traffic Safety' which established mitigation measures for project impacts. Mitigation Measure 3.c requires the following road upgrades for SR41 to mitigate safety hazards created by the increased traffic volume at Los Altos Road: "2) Develop a refuge lane for vehicles burning left onto Morro Road from Los Altos Road "3) Develop right tum lane for West bound Morro Road traffic" A number of other mitigation measures are required for this location but are not included in this review. The other mitigation measures include a left turn pocket, and sight distance and signage improvements. In 1995, the City approved Planned Development 11 (PD-11) for the project. Among other development requirements, PD-11 established conditions of approval for the project. PD-11 incorporated all of the Traffic Safety mitigation measures in the EIR, including the requirements for the SR41 refuge lane and right turn lane at Los Altos Road. The EIR assumed that 50% of total project trips would be directed to the Los Altos/SR41 intersection, but it does not appear that a formal peak hour trip review or intersection analysis was prepared. A Level of Service analysis was also not prepared. The recommendation for the right turn lane appears to be based on a Califomia Department of Transportation (Caltrans) EIR comment letter. Caltrans' letter requested two mitigations, the first was the left tum channelization, and the second was a right tum lane based on their 1993 traffic volumes. Caltrans has subsequently changed its position on right barn channelization after they reviewed plans submitted for an encroachment permit in 2005. A June 15, 2005 letter from Steve Senet, Caltrans Permit Engineer, to the project's representative, indicates that Caltrans will no longer require the right turn channelization because of a lack of traffic accidents, extensive creek realignment requirements, environmental concems, and right of way constraints. Caltrans is requiring the intersection meet the ITEM NUMBER: C - 1 DATE: 04/10/12 David Athey City of Atascadero February 22,2012 Page 3 of 5 requirements of the "standard public road approach intersection", which would require tapers (extensions of paved shoulder)from SR41, but not full right turn improvements or a refuge lane. Caltrans has since reiterated their position in a November 9, 2010 letter from Steve Senet to the project's representative. Mr. Senet states that as long as the project trips do not increase then Caltrans position of improving the intersection to the "standard public road approach intersection" would remain. Based on my review of the traffic analysis reports from TPG Consulting and W-Trans, the total number of project trips has not changed and therefore Caltrans' determination would still apply. In order to determine if project traffic conditions have changed, two separate traffic evaluations have been prepared for this intersection. The first, prepared on behalf of the developer by TPG Consulting, includes updated traffic counts, a Level of Service analysis, a speed survey, accident research, and a review of right turn channelization requirements based on the Caltrans Highway Design Manual. This report followed the assumptions in the EIR that 50% of project traffic would utilize this intersection. The report concluded that with project buildout, acceptable levels of service would be maintained, and that lacking any accident history at the location, right turn channelization is not warranted. This evaluation is consistent with Caltrans' position. A second, independent traffic evaluation was prepared by W-Trans on behalf of the City. This study included a review of projected traffic volumes, a Level of Service analysis, review of collision history, and a Turn Lane Analysis. This study took a more conservative approach to trip generation in that it used a higher trip generation factor per residence, and assumed that 75% of project traffic would utilize this intersection instead of the 50% used in the EIR and TPG report. W-Trans concluded that even with the more conservative, increased trip rate and usage percentage, the intersection levels of service would be acceptable. The City's independent evaluation also is consistent with Caltrans' position. In addition, W-Trans reviewed the collision history for the area and determined that there were two collisions within 150 feet of the intersection in the time period of January 1, 2005 through December 31, 2009. W-Trans determined that the collision rate is a little over half of the statewide average for accidents near similar intersections. Therefore, W-Trans concluded, based on all the factors that"While a right-turn taper is warranted based on anticipated p.m. peak hour volumes under Existing plus Project conditions, a full right-turn lane is not warranted under these conditions." W-Trans's conclusion is based on the traffic collision analysis, the level of service analysis,and the turn lane analysis. W-Trans further concluded that a refuge lane(also referred to as left turn acceleration lane) is notwarranted. ITEM NUMBER: C - 1 DATE: 04/10/12 DavidAthey City ofAtascadero February 22,2012 Page 4 of 5 A site visit was conducted during the P.M. Peak Hour by the undersigned on Wednesday, January 11 , 2012. The purpose of the visit was to observe existing intersection conditions. The following observations were noted: 1 . There were no significant delays experienced in making the left turn from Los Altos Road onto SR41; there were adequate gaps in the cross traffic to allow this turn. 2. The sight distance to the east towards town appears to be obstructed by existing vegetation. 3. Signage approaching the intersection (westbound) is inadequate. 4. The existing intersection configuration does not appear to meet the requirements of a Caltrans 405.7 "standard public road approach intersection". 5. Traffic turning right on to Los Altos Road must reduce speed significantly in the travel lane, due to the lack of an adequate taper as well as the limited sight distance and inadequate signage. This causes traffic behind the burning vehicle to slow down and/or encroach in to the oncoming lane to pass the turning vehicle. Conclusions and Recommendations 1 . The results of two separate traffic evaluations prepared by registered traffic engineers conclude that right turn channelization is not warranted for the SR41/1-os Altos Road intersection. 2. Caltrans has indicated that they are not requiring a full right turn channelization or a refuge lane based on existing plus project traffic volumes, lack of accidents, and environmental impacts at this location. Caltrans will require that the intersection be improved to a Standard 405.7 "standard public road approach intersection." Therefore, the intersection should be improved to meet the requirements of Figure 405.7 "Public Road Intersections" of the Caltrans Highway Design Manual. 3. The current intersection configuration does not meet the Caltrans requirement, and sight distance and signage are inadequate for existing and project buildout conditions. These items are required to be addressed in PD1 1 . 4. All other Traffic Safety mitigation measures as required by PD1 1, including the sight distance and signage requirements, should be implemented. ITEM NUMBER: C - 1 DATE: 04/10/12 David Athey City of Atascadero February 22, 2012 Page 5 of 5 The intent of the EIR and PD11 was to mitigate traffic impacts associated with development of the project. Based on i-iformation available at the time, the EIR and PD 11 required right turn lane and refuge lane improvements. Based on the updated information provided by the TPG and VV-trans reports, and the correspondence from Caltrans, it is my professional opinion that the substitution of a Standard 405.7 "standard public rcad approach intersection" improvement at the SR41/Los Altos intersection would be consistent with the intent of PD-11 conditions 9-3.656(c)(3) (vi) and (ix) requirements for a "vehicle refuge lane" and "designated right-turn lane". Respectfully submitted, PCF 7 2 29743 rn Steven J. Ive'ter, PE # Exp. 51 i Principal Engineer sT \* �lFCF CAt � SJS/mlp Attachments 1. Standard 405,7 intersection detail 2. PD-11 conditions 9-3.656(c)(3)(vi) and (ix) 3. Correspondence from Steve Senet Department of Transportation, dated June 15, 2005 4 Correspondence from Steve Senet Department of Transportation, dated November 9. 2010 ITEM NUMBER: C . 1 DATE 04/10/12 HIGHWAY DESIGN MANVAL #s« E2 Figur 405.7 Public Road Intersections � f @ � 2 �x \ Q ] §u — t� {\ Cl) m . §\ | x 2 k� �\ \ ai m on m 7/ $i kV Q a _ �m om x§ 6 0— o K ]k t/ /$ m G � al §/� t r 2 r ( 7§ #7f x� � � | '2 » 7 ' $ g ' r- � p&��l ® 2/ g k � � � /o x � m — f » \ f EE / CO \ �/ ^ d R >q 2 2 § /) w ( xq g / | 7J '\ $ $ | 2 , £ a o 0 0 \ � _ $ E q Ln G Ex_ Lnd � � ■ c e _ � 4) 3 t =M ® o i )� / k m ƒ ��4 ---- Uj %� - k7 $J g k §f 16 ( x> ITEM NUMBER: C - 1 DATE: 04/10/12 9-3.655 Establishment of Planned Development Overlay Zane No. 11: (PD1 1). The Planne d D evel opment Overlay Zone No. 11 is establi shed as shown on the official zoning maps(Section 9-1.102 of this title). The conditions of development are established: Conditions of Approval. (a) Planning Division. (1) To ensure confonnance with the provisions of the PD-11 Overlay Zone,a master plan of development shall be prepared which satisfies all of the following conditi ons pri or to the recordation of any final document implementing Lot Line Adjustment 94-005. The Master D evel opment Plan shall consist ofthe one(1)inch equals forty(40) feet plans entitl e d"Pre ci se Roa d Ali gnment/L ot Grading Plan,"amended and supplemented,as required by these conditions. (2) A MitigationMonitoring Pro gram,prepared in con8ormancewith the Mitigation Monitoring Plan contained in the final EIR for this proj ect, shall be prepared and implemented prior to the commence- ment of any construction.Preparation of the Mitigation Monitoring Program shall be the financial responsibility of the applicant. (3) The applicant shall demonstrate,to the satisfaction of the City Attorney,that adequate title and/or interest has been obtained for the existing Colony rights-of-way within the proj ect boundary prior to approval of the Master Development Plan. (4) The Master D evel opment Plan shall show the location ofbuilding envelopes, leach field areas,and driveways for lots whose average slope exceeds thirty percent(30%). The building,leach field and driveway locations shall be subj ect to the review and approval of the Community Development Director. (5) Open space easements to provide wildlife corridors shall be provided in conformance with the recommendations of the Final EIR. Lirrits on fencing and other detrimental uses within easement areas shall be restricted by the proj ect CC and R's. The location ofthe easements and CC and restrictions shall be subject to the revi ew and approval ofthe C ommunity D evel opment Director. (6) The"Open Space'lots(Lots A,B and C)as shown on Exhibit B shall be offered for dedication to the City. (7) Road Abandonment 94-001 shall be completed and all necessary documents shall be recorded prior to, or simultaneously with the recordation of any final documen(s) implementing LLA 94-005. ITEM NUMBER: C - 1 DATE: 04/10/12 (8) Retaining walls shall be used wherever feasible to reduce the amount of grading necessary 8br the construction of roads and homes. Grading plans shall be reviewed by the City Engineer and Community Development Director to ensure that proposed grading does not exceed that necessary to develop the site. (9) Road maintenance agreements,in a 8brm approved by the City Attorney,shall be prepared and recorded for each group of lots which share a driveway or other common access. The agreements maybe made a part ofthe CC and R's,or may be recorded as deed restri cti ons, or may be recorded as separate road maintenance agreements. (10) The applicant shall prepare a Comprehensive Restoration Plan(CRP)as part of the road improvement plans. The CRP shall be prepared by a qualified professional and shall address plant lists,planting methods(to include slope preparation,mulching and slope protection),and maintenance program,including weed control and irri gati on. The CRP shall be reviewed and approved by the City Engineer and Community Development Director prior to the issuance of permits fbr road construction. (11) The lot line adjustment shall not result in the establishment of any greater number ofIots that are nonconforming due to lot sizethan currently exists. The lot line adjustment shall not result in the establishment of any lot which is smaller than the smallest currently existing Colony lot within the subject site. (b) Fire D epartment. (1) Water Supply. (i) Prior to final occupancy release by the City,the minin=n required fire flow shall be one thousand(1000)gallons per minute at twenty(20)psi residual pressure fibra one- hundred-twenty(120)minute duration in residential development, or as approved by the Fire Chief. The required fire flowwill increase,as provided in UFC Appendix III-A,based on square feet of residential construction,with a fifty percent(50%) fire flow credit for automatic sprinkler systems. V erification must be provided from water company or fire department records in established areas or by a proof of design test at the completion of new on-site water main construction. Homes designated strictly as model homes and/or sales offices,but with no residential occupancy,shall be granted exemption from the required fire flow as approved by the Fire Chief. (ii) Underground fire service mains and appurtenances shall confibrrn to HFPA 24 minimum. standard and plans are reviewed by the Fire Department prior to installation. The underground main size shall be a minimum of eight(8)inch diameter. If combustible building materials are used,a temporary onsite water tank with an approved Fire Department connection shall be installed prior to any stockpiling or installing any combustible materials. ITEM NUMBER: C - 1 DATE: 04/10/12 (iii) Fire Hydrants. The minimum number and distribution of fire hydrants is one(1) hydrant every five hundred(500) feet as provided in UFC Appendix III-B. The fire hydrant will be Atascadero Mutual Water C ompany specification with one flour and one-half(4'/z)inch and one or more two and one-half(?/2)inch outlets.Existing hydrants may be adequate,provided they consist of a minimum of one four and one-half(41h)inch and one two and one-half(21/) inch outlet. New hydrant color will be Safety Yellow for public right-of-way and Safety Red for private rigit.-of-way. All hydrants in the public right-of-way to have"Blue Dot' highway reflector installed on the adjacent street of drivevay to clearly identify the fire hydrant location. (iv) The dwellings shall be equipp ed with a residential automatic fire sprinlder system. The sprinkler system will be designed and installed according to NFPA Pamphlet No. 1 3D. The fire department requires a minimum one(1)inch water meter for resi dential sprinkler systems. (2) Fire Apparatus Access. (i) If combustible constructi on material s are used,all required public access roadways shall be completed to a minimum width of twenty(2 0) feet, or as described in subsections(a.)and(b)below,capable of supporting forty thousand(40,000)pounds,with an all-weather surface,to within one hundred fifty(15 0)feet ofall stockpiles and all sides of buildings with combustible construction. The access roadways to be posted"No Stopping/Fire Lane" and shall not beused for the storage ofmaterial s. Proposed private roads,driveways or extensions of existing roads shall be designed and constructed as fellows: a. Singl e-L-rOy resi dential access road. A vehicular accessto more than one parcel or vehicular access to a single parcel with more than two (2)buildings or more than three(3) dwelling units shall be twelve(12) fleet width for one-way traffic and sixteen(16)feet width for two-way traffic. The road shall also provide for a ten(10) foot fuel modification area on each side. b. Driveway. A vehicular access to a singe parcel with one(1) or two (2)buildings, having no more than three(3)dwelling units on a single parcel and any number of accessory buildings. Length Required Width 0-19 feet 12 feet 50-99 feet 14 feet Greater than 16 feet 200 feet (Note 1 and Note 2) ITEM NUMBER: C - 1 DATE: 04/10/12 NOTE: 1. For driveways exceeding three hundred(300)fie et,turnaround shall be provided at the building site and must be within fifty(5 0) feet of the dwelling 2. For driveway exceeding eight hundred(80 0) feet,a turnout shall be provided at the midpoint or every four hundred(40 0) feet. (ii) Fire apparatus access roads shall have an unobstructed vertical clearance of not less than thirteen(13)feet and six(6)inches.Driveways shall have not less than fifteen(15)feet of vertical clearance. (iii) Fire apparatus access roads and driveways shall be designed and maintained to support the imposed loads of forty thousand(40,000) pounds at twenty-five(2 5) miles per hour, and shall be provided with a surface so as to provide all-weather driving capabilities. (iv) The turning radius o f a fire apparatus access road shall have horizontal inside radius curvature ofnot less than twenty-eight(2 8) feet insi de radius and forty-eight(4 8)feet outside radius. (v) All dead-end fire apparatus access roads in excess of one hundred fifty(150) feet in length shall be provided with approved provisions for turning around of fire apparatus. The bulb or cul-de-sac radius shall not be less than forty(4 0) fleet. The hammer-head T shall extend a minimum o f thirty(3 0) feet to each side of the centerline of the entry road and be eighteen(18) feet wide. The turnaround shall extend forty(4 0) feet from the entry road and be a minimum of eighteen(18) feet wide. Where parcels are zoned five(5)acres or larger, turnarounds shall be provided at intervals of approximately one thousand three hundred twenty (1,320) feet, oras approved by the Fire Chief. Each dead-end road shall have a turnaround constructed at its terminus. (vi) The minimum level of improvement is determined by the grade of the access road or driveway providing access from the road to the building site or parking area as follows(UFC 10.204): Surface Mirdmum Grade All-Weather Less than 12 percent Nonskid(Note 1) 12 percent to 16 percent Nonskid(Note 2) Over 16 percent ITEM NUMBER: C - 1 DATE: 04/10/12 Note 1. Surface shall be asphalt or concrete in the City of Atascadero Engineering Standard Specifications and Drawings including a nonskid finish(brushed concrete or equivalent pavement). Note 2.A driveway/access road that would provide a grade greater than sixteen percent(16%) and less than twenty percent(20%)and is designed by a Registered Civil Engineer may be considered on case-by-case basis by the Fire Chief. (vii) The maximum length of dead-end road,including all dead-end roads accessed from the dead-end roads, shall use the following currAdative lengths as a guideline for approval by the Fire Chief,regardless ofthe munber ofparcel s served: Parcels less than 1 acre 800 feet Parcels 1 ac. to 4.66 ac. 1320 feet Parcels 5 ac. to 19.99 ac. 2640 feet Parcels 20 +ac. 5290 feet All lengths shall be measured from the edge ofthe roadway surface at the intersection that begins from the road to the end of the dead-end road surface at its farthest point. Where a dead-end road crosses areas of di ffering zones,the shortest allowable length shall apply. (3) Fuel Management. All parcels shall comply with the fire department's wildland fuel management program The hazardous vegetation that the program is concerned with is seasonal and recurrent in nature. Therefore,the operation of the program is planned on a continuous annual basis. (c) Engineering Division. (1) Road Improvements—General. (i) All road improvements shall be constructed in accordance with the City Engineering Department Standard Specifications and Drawings or as directed by the City Engineer. ITEM NUMBER: C - 1 DATE: 04/10/12 (ii) An encroachment permit shall be obtained from the City Engineering Department prior to the start of construction. The applicant shall enter into a Plan Chec-JInspection agreement with the City. (iii)Road improvement plans prepared by a registered civil engineer shall be submitted for review and approval by the City Engineer prior to approval of the Master Development Plan. Road improvement plans shall conform to the requirements of the City Standard Specifications, Section 2—Preparation of Plans. R-value testing shall be done,and pavement sections designedbya registered civil engineer to the satisfaction ofthe City Engineer. (2) Road Improvements—On-Site. (i) The following roads shall be fully improved to a Rural Hillside Collection Section(City Std. 404), or as approved by the City Engneer prior to the issuance of building permits. The structural section shall be based ona T.I. =5.0. b. San Marcos Road from the proj ect boundary to the ir>tersection of Cenegal Road (prior to Phase I); a. Cenegal Road from the proj ect b oundary to the intersect on of San Marcos Road (prior to Phase II); (ii) All other roads within the proj ect boundary shall be fully improved to a Rural Hillside Local Section(City Std. 402),or as approved by the City Engineer pri or to the issuance of building permits. The structural section shall be based on a T.I. =4.0. (iii)The minimumright-of-waywidth for all on-site roads shall be fifty(50) feet (iv)All cul-de-sacs shall meet the requirements of City Standard 415,Typical Cul-de-Sac for rural areas with an unobstructed turning radius of forty(4 0) feet and a paved radius of thirty- four(34) feet,or as approved by the City Fire Marshal. Areas not paved within the forty(40) foot unobstructed turning radius shall be designed and maintained to support imposed loads of forty thousand(40,000)pounds at twenty-five(2 5)miles per hour and shall be provided with a surface which provides for all weather driving capabilities. (v) Slope easements shall be provided on each side of the right-of-way as needed to accommodate cut slopes,fill A ope s and/or retaining structures. (vi)Curve widening shall be constructed on all on-site roads in conformance with Section 4,Paragraph F of the City Standard Specifications, or as approved by the City Engineer. (vii) On-site road ahgnments shall be designed such that all existing streets,roads and alleys outside the proj ect boundary,which intersect the proj ect boundary,are provided with,and capable of obtaining,access from the on-site roads. R oa d ali gnments outside the project ITEM NUMBER: C - 1 DATE: 04/10/12 boundary,which intersect the project boundary, shall be clearly shown on the improvement plans. (viii) The applicant shall install all necessary street name and traffic signs as well as all necessary traffic striping and markings as required by the City Engineer. (ix) The applicant shall offer to dedicate all road rights-of-way for on-site roads to the City. The irrevocable offer of dedication shall be filed prior to, or simultane ously with,the recordation of any final document implementing Lot Line Adjustment 94-005. (3) Road Improvements—Off-Site. (i) Curve widening shall be constructed on Los Altos Road from Highway 41 to San Marcos Road where curve radii is less than two hundred(2 00)feet. Curve widening shall be constructed in conformance with Section 4,Paragraph F of the City Standard Specifications,or as approved by the City Engineer.Plans for the curve widening shall be submitted for reviewand approval by the City Engineer prior to the approval of the Master Development Plan. The curve widening on Los Altos Road shall be constructed when the ADT on Los Altos Road reaches five hundred(5 00)vehicles per day,with the development of the twenty-seventh 1 of in Phase 1, or within three(3)years of the i ssuance of building p ermits for Phase 1, whichever is earlier. (ii) A "Stop" sign and stop bar shall be constructed at the intersection of Los Altos Road and San Marcos Road and shall be constructed with the development of Phase 1 of the proj ect and prior to the issuance of building permits. (iii) San Marcos Road between Los Altos Road and the project boundary shall be improved preparatory to acceptance ofths portion ofroad into the City maintained system. Curve widening shall be constructed where curve radii is less than two hundred(200) feet. Curve widening shall be constructed in conformance with Section 4,Paragraph F of the City Standard Specifications, or as approved by the City Engineer. Improvement plans for the curve widening shall be submitted for review and approval by the City Engineer prior to approval of the Master Development Plan San Marcos Road between Los Altos Road and the proj ect boundary shall be improved prior to the development of Phase 1 ofthe proj e ct and pri or to the issuance of building permits. (iv) The applicant shall enter into a maintenance agreement with the City for the portion of San Marcos Road between Los Altos Road and the proj ect boundary. The agreement. shall guarantee that damage to the road which results from construction traffic generated by the development of the proj ect is properly repaired. The agreement shall be reviewed and approved by the City Engineer and the City Attorney. The agreement shall remain in-force throughout construction of Phase 1 and Phase 2 of the proj ect. ITEM NUMBER: C - 1 DATE: 04/10/12 A maintenance security in a farm acceptable to the City Attorney and the City Engineer shall be posted for the portion of San Marcos Road between Los Altos Road and the proj ect boundary. The maintenance security shall remain effiective until final acceptance of both Phase 1 and Phase 2 of the project. (v) Left-turn lanes shall be constructed on State Highway 41 for eastbound traffic entering both Los Altos Road and the driveway serving Lots 109-112. Improvement plans for the left-turn lanes shall be submitted for review and approval by Caltrans and the City Engineer prior to approval of the Master Development Plan. The left-tum lanes for Los Altos Road shall be constructed when the ADT on Los Altos Road reaches five hundred(5 00)vehicles per day,with the development of the twenty-seventh lot in Phase 1,or within three(3)years o f the issuance of buil ding permits for Phase 1, whichever is earlier. The left-tum lanes for the driveways accessing Lots 109-112 shall be constructed with the development of any portion of Lots 109-112. (vi)Vehicle refuge lanes shall be constructed for vehicles turning left onto State Highway 41 from both Los Altos Road and the driveway serving Lots 109-112. Improvement plans for the refuge lanes shall be submitted for reviewand approval by Caltrans and the City Engineer prior to approval of the Master Development Plan. The vehicle refuge lane for Los Altos Road shall be constructed when the ADT on Los Altos Road reaches five hundred(500)vehicles per day,with the development of the twenty- s eventh lot in Phase 1, or within thre e(3)years of the issuance of buil ding permits for Pha se 1, whicheveris earlier. The vehicle refuge lane for the driveways accessing Lots 109-112 shall be constructed with the development of any portion of Lots 109-112. (vii) The improvements required to achieve a minimum of five hundred fifty(550) feet of sight distance shall be constructed at the intersection of Los Altos Road and State Highway 41 and at the intersection of the driveway serving Lots 109-112 and State Highway 41. Improvement plans for the site distance improvements shall be submitted for review and approval by Caltrans and the City Engineer prior to approval of the Master Development Plan. The site distance improvements for Los Altos Road shall be constructed when the ADT on Los Altos Roadreaches five hundred(500) vehicles per day,with the development ofthe twenty-seventh lot in Phase 1,or within three(3)years o f the i ssuance of buil ding permits for Phase 1,whi chever is earlier. The site di stance improvements for the driveways acces sing L ots 109-112 shall be constructed with the development of any portion of Lots 109-112. ITEM NUMBER: C - 1 DATE: 04/10/12 (viii)Advisory and warning signage shall be installed along State Highway 41 to advise drivers of the approaching intersection with Los Altos Road and the driveway serving Lots 109- 112. Signage shall be installed which indicates a left-turn lane ahead. Improvement plans for the signage improvements shall be submitted for review and approval by Caltrans and the City Engineer prior to approval of the Master Development Plan The signage improvements for Los Altos Road shall be constructed when the ADT on Los Altos Road reaches five hundred(500)vehicles per day,with the development ofthe twenty-seventh 1ofinPhasa 1, or within three(3)years of the issuance o f buil ding p ermits for Phase 1,whichever is earlier. The signage improvements for the driveways accessing Lots 109-112 shall be constructed with the development of any portion of Lots 109-112. (ix)Designated right-tum lanes shall be constructed on State Highway 41 for westbound traffic entering both Los Altos Road and the driveway serving Lots 109-112. Improvement plans for the right-tum lanes shall be submitted for reviewand approval by Caltrans and the City Engineer prior to approval of the Master Development Plan The right-turn lane for Los Altos Road shall be constructed when the ADT on Los Altos Roadreaches five hundred(500)vehicles per day,with the development of the twenty-seventh lot in Phase 1, or within three(3)years of the issuance of buil ding permits for Phase 1, whi chever is earlier. The right-turn lane for the driveways accessing Lots 109-112 shall be constructed with the development ofany portion ofLots 109-112. (x) Curve widening shall be constructed on the following roads where curve radii is Iessthan two hundred(200) feet. Curve widening shall be constructed in conformance with Section 4,Paragraph F of the City Standard Specifications, or as approved by the City Engineer. Plans for the curve widening shall be submitted for reviewand approval by the City Engineer prior to the approval of the Master Development Plan. a. Laurel Avenue from Santa Lucia Road to Cenegal Road. b. C enegal Road from Laurel Avenue to the proj ect boundary. The curve widening shall be constructed when the ADT on Laurel Avenue reaches five hundred(500) vehicles per day,with the development of the thirty-eighth lot in Phase 2,or within three(3)years of the issuance of building permits for Phase 2,whichever is earlier. ()i)A three-foot wide Class II base or other all weather surface walkway shall be provided along one side Cenegal Road from the proj ect boundary to Laurel Avenue and along Laurel Avenue from Cenegal Road to Santa Lucia Road, or as approved by the City Engineer. Improvement plans for the walkways shall be submitted for reviewand approval by the City ITEM NUMBER: C - 1 DATE: 04/10/12 Engineer and Community Development Director prior to approval of the Master Development Plan. The three-foot-wide pedestrian walkway shall be constructed when the ADT on Laurel Avenue reaches five hundred(500)vehicles per day,with the development of the thirty-eighth IotinPhase2, or within three(3)years of the issuance of buil ding pen-nits for Phase 2, whi chever is earlier. (4) Drainage. (i) All drainage improvements shall be constructed in accordance with the City Engineering D epartment Standard Specifications and Drawings oras dire cted by the City Engineer. (ii) A grading and drainage plan for each lot,prepared by a registered civil engineer, shall be submitted for reviewand approval by the City Engineer prior to the issuance of building permits. A registered civil engineer shall provide a written statement that all work has been completed and i s in full compliance with the approved plans and the Uni form B W ding C ode (UB C). (iii)An erosion control plan addressing interim erosion control measures to be used during the construction shall be submitted for review and approval by the City Engineer.Erosion control measures shall be in-pla ce b etwe en October Istand April 1st. Prior to issuance of Grading Permits,and if required under the Clean Water Act(CWA), the applicant shall obtain the necessary permits in compliance with the requirements of the National Pollutant Discharge Eliminate on System(NPDES). (5) Utilities. (i) All rel o cati on and/or alterati on of exi sting utilitie s shall be the responsibility of the applicant (ii) The applicant shall submit a composite utility plan signed and approved by a representative for each public utility company along with the improvement plans. (iii) The applicant shall install all new utiliti e s(water, gas, electric, cable TV and telephone)underground. Fire hydrants shall be installed at locations as required by the City Fire Marshal. Utilities shall be extended to the property line frontage of each parcel or its public utility easement. (iv)Any utility trenching in existing streets shall be overiayed to restore a smooth riding surface to the satisfaction of the City Engineer. (6) General. ITEM NUMBER: C - 1 DATE: 04/10/12 (i) A Preliminary Soils Report shall be prepared for the property to determine the presence of expansive soil or other soil problems and shall make recommendations regarding grading of the proposed site. A final soils report shall be submitted by the soils engineer prior to the final inspection and shall certify that all grading was inspected and approved and that all work done is in accordance with the plans and the preliminary report. (ii) All improvements shall be covered with a one hundred percent(100%) Performance Guarantee and fiftypercent(50%)Labor and Materials Guarantee until the improvements are deemed substantially complete by the City Engineer. Prior to the final inspection o f the improvements, and before the other guarantees mentioned in this conditionare released,a ten(10)percent Maintenance Guarantee shall be postedto cover the improvements fora period of one year fro mthe date of the final inspection. The guarantee amounts shall b e based on an engineer's estimate submitted by the proj ect engineer and approved by the City Engineer. The guarantees posted for this project shall be approved by the City Attomey. (iii) A mylar copy and a blue line print of as-built improvement plans, signed by the registered engineer who prepared the plans,shall be provided to the City Engineer prior to the final inspection. (iv) The applicant shall acquire title or interest in any off-site land that may be required to allow for the construction of the improvements. The applicant shall bear all costs associated with the necessary acquisitions. (v) All improvements shall be completed or bonded for prior to the approval of the Master Development Plan. If the improvements are to be bonded,the applicant shall enter into a PerfnrmanceAgreementwith the City. The formandcontent o f the P erformance Agreement shall be reviewed and approved by the City Engineer and City Attorney. (Ord. 409 § 3,2003; Ord. 286 § 3 Exh. C, 1995) ITEM NUMBER: C - 1 DATE: 04/10/12 DEPARTMENT OF T12ANSPORTATION PERMITS DE:PARTM NT 341I000F:RA STRFFT SAN LUIS OBISPO,CA 91101-5415 7 4 PII(WF(305)54?-3132 - r FAX (305)549-3%2 TDD(805)5440259 miP-UwwYAUi rvld; 5 RECEIVED JUL 6 8 2005 P�« June I5,2005 ct>rrn►ttN+ryDMOPME Kt 05-SLO-41-11.45 Permit No.: Not assigned Mr.Russ Thompson,PE R.Thompson Consulting 7600 Morro Road Atascadero CA 93422 Dear Mr-Thompson: Subject: Preliminary Encroachment Permit Application Review—Castlerock Development-3F Meadows Thank you for submitting your Encroachment Permit Application for the off-site roadway improvements to State Highway 41 at the intersection of Los Altos Road in the City of Ataseadero. With your application you included two improvement plans as we previously requested. One set of plans included right turn channelization improvements to Los Altos Road,and the other set showed improvements without a right turn lane. In comparing and evaluating the two plan sets,as well as reviewing the environmental impacts inventory you provided,we have concluded that constructing the right turn channelization would require extensive realignment of the creek and removal of most of the vegetation within the creek area. Furthermore,we rec igni-re the difficulty and technical infeasibility of realigning the creek to the Horth due to environmental impacts and right of way constraints. Although we initially indicated that right turn channelization at this location was desired, upon further evaluation we have determined that reconstructing the intersection to conform to the standard public road approach intersection,as shown in Figurc 405.2 of the Caltrans Highway Design Manual.will serve the traffic needs at this intersection while minimizing impacts to the creek. Please proceed with the reduced channeti?Ation design. If you have any questions or wish to discuss this matter please feel free to call me at (goy)549-3497. 'Y:it1 veimrr�GwbfrrtyAmwlVi4mis" ITEM NUMBER: C - 1 DATE: 04/10/12 Mr.Thompson June 15,2005 Page 2 of 2 Sincerely, 1� Stcvc Scnct, District Encroachment Permit Enttuicer cc James Kilmer Paul McClintic ITEM NUMBER: C - 1 DATE: 04/10/12 S>�t.L�Set�FS��-�$It��1.TRAhSRIktA.CF_�rSlI4S�'1 i '� 't - �1RfKfLD SC4IW,�FN[G.tij.Cmnni. DEPARTMENT OF TRANSPORTATION 50 HIGUERA STREET SAN LUIS OBISPO.CA 93401-5415 'HONE (&05)549-3101 FAX (805)549-3329 TrY^I 1 t '"N'w ilp4Ca.gn�,'di5tQ5! Fka}vurlwwr' !k encrRr•efkerenN November 9,2010 Roy E.Ogden, Esquire Ogden&Fricks LLP 656 Santa Rosa Street,Suite 2B San Luis Obispo,California 93401 Dear Mr.Ogden: CASTLEROCW SUBDMSION This letter is in response to your request for Caltrans to update its position on the need for right turn channeliration at Los Altos Road as part of the off-she improvements for the Casderocl: Subdi-6sion. So long as the subdivision plans have not seen changes that would increase the number of trips generated by the project at this intersection since we last reviewed this project in 2005,we can maintain our historical position on this issue. We previously reviewed substantially complete engineering drawings for the right turn channelization,and found that there were substantial environmental constraints associated with altering portions of die adjacent creek,as well as a demonstrated need for additional right of way for a right nun channeiization project. We find that upgrading the intersection to the standard public road approach intersection,shown in Figure 405.2 of the Caitrans I lighway Design Manual.would provide a satisfactory design to accommodate vehicles tuniutg right onto Los Altos Road. If you require any other information or wish to discuss this matter further please do not hesitate to call me at(805)549-3206. Sincerely, teve t District Five Encroachment Permit Engineer 'r'ahmns rmj"-w"ntn6ihly rtmas('a1j(orsra" ITEM NUMBER: C - 1 DATE: 04/10/12 Attachment 2 Draft Right Turn Taper Drawing Standard 405.7 Intersection RIGHT TURN TAPER WIDENING - 12' WIDE � �rr � � 1 zr .r-- _ EXISTING LEFT TURN `1-- LANE - 7— � f . EXISTING REFUGE AREA TO REMAIN _ - - PUBLIC NOTICE ADDENDUM TO ATASCADERO CITY COUNCIL AGENDA THE FOLLOWING ITEM IS HEREBY ADDED TO THE ATASCADERO CITY COUNCIL AGENDA FOR April 24, 2012 C. Management Reports 5. Lake Park Frontage Signage ■ Fiscal Impact: None ■ Recommendation: Council approve the proposed text and graphics for the main monument sign for the Atascadero Lake Park Frontage Project. [Public Works] STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) CITY OF ATASCADERO ) VICTORIA RANDALL being fully sworn, deposes, and says: That she is the Deputy City Clerk of the City of Atascadero and that on April 19, 2012, she caused the above Notice to be posted on the doors of City Hall, 6907 EI Camino Real,Atascadero, California. VICTORIA RANDALL Deputy City Clerk City of Atascadero