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Home My WebLink About2012-04-16_OB_MinutesApproved June 21, 2012 Atascadero Oversight Board Action Minutes 04/16/12 Page 1 of 8 SPECIAL MEETING OVERSIGHT BOARD FOR SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 ACTION MINUTES Monday, April 16, 2012 3:00 P.M. Atascadero City Hall, Conference Room #4 6907 El Camino Real Atascadero, California CALL TO ORDER: Board Member Kelley called the meeting to order at 3:02 p.m. ROLL CALL: Board Member Kelley asked all Board Members to introduce themselves and have the Secretary list the roll call. Present: Board Members Jarvis, Kelley, Lewis, Patterson, Sommer and Weathers Absent: Board Member Clemens Staff Present: City Manager Wade McKinney, Administrative Services Director Rachelle Rickard, and City Clerk/Assistant to the City Manager Marcia McClure Torgerson. 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment pu rposes, and also elected to retain the housing assets and functions previously performed by the Community Redevelopment Agency of Atascadero. Approved June 21, 2012 Atascadero Oversight Board Action Minutes 04/16/12 Page 2 of 8 APPROVAL OF AGENDA: MOTION: By Board Member Sommer and seconded by Board Member Lewis to approve the agenda. Motion passed 6:0 by a roll-call vote. PRESENTATIONS: 1. Introduction of Staff Staff members introduced themselves to the Board Members. 2. Oaths of Office of Board Members City Clerk Torgerson conducted the Oath of Office for the Board Members. PUBLIC COMMENT: None A. INFORMATIONAL ITEMS 1. Office of Auditor-Controller Property Tax Division: Barbara Godwin, Property Tax Manager Audit Division: Kerry Bailey, Chief Internal Auditor Ms. Godwin and Ms. Bailey gave presentations to the Board Members summarizing the responsibilities of the Auditor-Controller’s office and the Oversight Board Members, including handouts (Exhibit A). 2. Redevelopment in Atascadero Board Member Lewis gave a summary of Atascadero’s Redevelopment Agency and the projects accomplished by the Agency. Approved June 21, 2012 Atascadero Oversight Board Action Minutes 04/16/12 Page 3 of 8 B. BUSINESS ITEMS 1. Election of Chairperson and Vice Chairperson for the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero  Recommendations: Oversight Board: 1. Elect one member to serve as Chairperson and elect one member to serve as Vice Chairperson for the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero; and, 2. Adopt the Draft Resolution confirming the election of Chairperson and Vice Chairperson. City Clerk/Assistant to the City Manager Torgerson asked for nominations for Chairperson. MOTION: By Board Member Lewis and seconded by Board Member Patterson to elect Board Member Kelley as Chairperson of the Oversight Board. Motion passed 6:0 by a roll-call vote. City Clerk/Assistant to the City Manager Torgerson asked for nominations for Vice Chairperson. MOTION: By Board Member Kelley and seconded by Board Member Sommer to elect Board Member Lewis as Vice Chairperson of the Oversight Board. Motion passed 6:0 by a roll-call vote. 2. Designation of Contact Person for Department of Finance Inquires  Recommendation: Oversight Board adopt the Draft Resolution designating the Administrative Services Director of the Successor Agency as the contact person for Department of Finance Inquiries regarding Oversight Board actions. City Manager McKinney gave the staff report and answered questions from the Board. PUBLIC COMMENT: None MOTION: By Board Member Jarvis and seconded by Vice Chairperson Lewis to adopt the Draft Resolution designating the Administrative Services Director of the Successor Agency as the contact person for Department of Finance Inquiries regarding Oversight Board actions. Motion passed 6:0 by a roll-call vote. (Resolution No. OB 2012-001) Approved June 21, 2012 Atascadero Oversight Board Action Minutes 04/16/12 Page 4 of 8 3. Consideration of a Resolution Establishing the Date, Time and Location for Meetings of the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero  Recommendation: Oversight Board adopt the Draft Resolution establishing the date, time and location for meetings of the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero (Oversight Board). Assistant to the City Manager/City Clerk Torgerson gave the staff report and answered questions from the Board. PUBLIC COMMENT: None MOTION: By Vice Chairperson Lewis and seconded by Board Member Sommer to adopt the Draft Resolution establishing the date, time and location for meetings, to begin in June 2012, of the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero. Motion passed 6:0 by a roll-call vote. (OB Resolution No. 2012-002) 4. Consideration of a Resolution Adopting Bylaws and a Resolution Adopting Rules of Procedure of the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero  Recommendations: Oversight Board: 1. Adopt the Draft Resolution of the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero adopting Bylaws for the Oversight Board; and, 2. Adopt Draft Resolution of the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero adopting Rules of Procedure for the Oversight Board. Assistant to the City Manager/City Clerk Torgerson gave the staff report and answered questions from the Board. PUBLIC COMMENT: None Approved June 21, 2012 Atascadero Oversight Board Action Minutes 04/16/12 Page 5 of 8 MOTION: By Board Member Weathers and seconded by Vice Chairperson Lewis to: 1. Adopt the Draft Resolution of the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero adopting Bylaws for the Oversight Board; and, 2. Adopt Draft Resolution of the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero adopting Rules of Procedure for the Oversight Board. Motion passed 6:0 by a roll-call vote. (#1: Resolution No. OB 2012-003, #2: Resolution No. OB 2012-004) 5. Approval of Recognized Obligation Payment Schedules  Recommendations: Oversight Board: 1. Approve the Draft Recognized Obligation Payment Schedule for the period of January 1, 2012 through June 30, 2012 pursuant to Health and Safety Code Section 34177(I)(3) and; 2. Approve the Draft Recognized Obligation Payment Sc hedule for the period of July 1, 2012 through December 31, 2012 pursuant to Health and Safety Code Section 34177(I)(3). Administrative Services Director Rickard gave the staff report and answered questions from the Board. PUBLIC COMMENT: None MOTION: By Vice Chairperson Lewis and seconded by Board Member Sommer to approve the Draft Recognized Obligation Payment Schedule for the period of January 1, 2012 through June 30, 2012 pursuant to Health and Safety Code Section 34177(I)(3). Motion passed 5:1 by a roll-call vote. (Jarvis opposed) MOTION: By Board Member Sommer and seconded by Vice Chairperson Lewis to approve the Draft Recognized Obligation Payment Schedule for the period of July 1, 2012 through December 31, 2012 pursuant to Health and Safety Code Section 34177(I)(3). Motion passed 5:1 by a roll-call vote. (Jarvis opposed) Approved June 21, 2012 Atascadero Oversight Board Action Minutes 04/16/12 Page 6 of 8 6. Legal Requirements of Board and Board Members  Recommendation: Receive oral presentation. City Clerk/Assistant to the City Manager Torgerson explained the legal requirements within the Brown Act, Political Reform Act, and Public Records Act that affect the Board and Board Members. She also distributed the Form 700s to the Board Members to be filled out and returned to her. C. BOARD MEMBER COMMENTS: None D. CITY MANAGER COMMENTS: None E. ADJOURNMENT: Chairperson Kelley adjourned the meeting at 5:32 p.m. MINUTES PREPARED BY: ______________________________________ Marcia McClure Torgerson, C.M.C. City Clerk / Assistant to the City Manager Attachment: Exhibit A – Handout from the County Auditor-Controller’s office Approved June 21, 2012 Atascadero Oversight Board Action Minutes 04/16/12 Page 7 of 8 Approved June 21, 2012 Atascadero Oversight Board Action Minutes 04/16/12 Page 8 of 8