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Special Meeting Agenda Packet 102610
ARCHIVE COPY CITY CLERK CITY OF ATASCADERO COMMUNITY REDEVELOPMENT AGENCY SPECIAL. MEETING AGENDA Tuesday, October 26, 2010 6:00 P.M. City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION — CALL TO ORDER: 6:00 P.M. ROLL CALL: Chairperson Kelley Vice Chairperson Clay Board Member Beraud Board Member Fonzi Board Member O'Malley APPROVAL OF AGENDA: Roll Call COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Board on any matter not on this agenda and over which the Board has jurisdiction. Speakers are limited to three minutes. Please state your name and address for the record before making your presentation. The Board may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Board.) 1 A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Agency Board or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Agency Board concerning the item before action is taken. DRAFT MINUTES: Agency meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the Agency Board. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of this meeting.) 1. Community Redevelopment Agency Special Meeting Draft Action Minutes — September 14, 2010 ■ Board Secretary Recommendation: Board approve Community Redevelopment Agency Special Meeting Draft Action Minutes of September 14, 2010. [Board Secretary] B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: 1. Proposed Expansion to Local Business Stimulus Program for Restaurants -- Short Term Loans and Microloans ■ Fiscal Impact: Up to $1,000,000 of Redevelopment Agency funds would be invested in this program. The program would seek to see a return of this entire principal with some interest income. ■ Recommendations: Agency Board: 1. Approve in concept expanding the Restaurant Stimulus Program to include offering short-term loans to restaurateurs renovating or constructing restaurants in the downtown zone and to promote existing microloan programs; and, 2. Direct the Executive Director to design a loan program and all related documentation for Agency Board review and approval. BOARD ANNOUNCEMENTS AND REPORTS: (On their own initiative, the Board Members may make a brief announcement or a brief report on their own activities. Board Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Board may take action on items listed on the Agenda.) D. ADJOURNMENT TO CITY COUNCIL MEETING 2 ITEM NUMBER: RAA -1 DATE: 10/26/10 CITY OF ATASCADERO COMMUNITY REDEVELOPMENT AGENCY SPECIAL MEETING DRAFT ACTION MINUTES Tuesday, September 14, 2010 CLOSED SESSION: 5:00 P.M. REGULAR SESSION: 6:00 P.M. City Hall Council Chambers 6907 EI Camino Real Atascadero, California CLOSED SESSION: 5:00 P.M. Chairperson Kelley called the meeting to order at 5:00 p.m. 1. CLOSED SESSION - PUBLIC COMMENT - None 2. AGENCY BOARD LEAVES CHAMBERS FOR CLOSED SESSION 3. CLOSED SESSION - CALL TO ORDER a. Conference with Real Property Negotiators (Govt. Code Sec. 54956.8) Property: 6420 EI Camino Real, Atascadero, CA; APN #030-191-031 Agency Negotiator: Wade McKinney, Executive Director Negotiating Parties: Tim Alvord Under Negotiation: Instruction to negotiator will concern price and terms of payment 4. CLOSED SESSION - ADJOURNMENT 5. AGENCY BOARD RETURNS TO CHAMBERS 3 ITEM NUMBER: RA A - 1 DATE: 10/26/10 6. CLOSED SESSION -REPORT City Attorney Pierik announced that there was no reportable action taken. REGULAR SESSION — CALL TO ORDER: 6:00 P.M. Chairperson Kelley called the meeting to order at 6:00 p.m. ROLL CALL: Present: Board Members Beraud, O'Malley, Fonzi, Vice Chairperson Clay and Chairperson Kelley Others Present: Board Secretary Marcia McClure Torgerson Staff Present: Executive Director Wade McKinney, Assistant Executive Director Jim Lewis, Police Chief Jim Mulhall, Community Development Director Warren Frace, Administrative Services Director Rachelle Rickard, and City Attorney Brian Pierik. APPROVAL OF AGENDA: Roll Call MOTION: By Board Member Fonzi and seconded by Board Member Beraud to approve the agenda. Motion passed 5:0 by a roll -call vote. COMMUNITY FORUM: The following citizens spoke during Community Forum: Tom Farrell Chairperson Kelley closed the Community Forum period. A. CONSENT CALENDAR: 1. Community Redevelopment Agency Special Meeting Draft Action Minutes — July 27, 2010 ■ Board Secretary Recommendation: Board approve Community Redevelopment Agency Special Meeting Draft Action Minutes of July 27, 2010. [Board Secretary] n ITEM NUMBER: RA A - 1 DATE: 10/26/10 2. Conflict of Interest Code — Biennial Review ■ Fiscal Impact: None ■ Recommendation: Board adopt the Draft Resolution, updating and amending the Conflict of Interest Code for the Community Redevelopment Agency of Atascadero. [Board Secretary] MOTION: By Board Member Fonzi and seconded by Board Member Beraud to approve the Consent Calendar. Motion passed 5:0 by a roll -call vote. (#A-2: Resolution No. RA 2010-002) B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: 1. Business Stimulus Proqram: Revisions to Loan Program for Downtown Affordable Housing and Related Retail Uses ■ Fiscal Impact: None. ■ Recommendations: Agency Board: Approve changes to the agreements and related documentation for the Downtown Affordable Housing Program to: 1. Allow participants in the program to develop low income units with a loan amount not to exceed $60,000; and, 2. Provide the City with a first right of refusal to buy any property before it is sold; and, 3. Adjust the loan to value ratio to 70%; and, 4. Remove a provision in the agreement that states the agency will absorb equity loss in the event of a loss of value below the original appraised value; and, 5. Allow more flexibility in setting milestones for release of loan payments to participant; and, 6. Better protect the City by tightening of the language about when the City will approve re -financing of the first lender loans and junior loans. [Executive Director] Board Member Fonzi announced that she would be disqualifying herself from this item as she has clients that are taking advantage of this program and even though she will not gain financially by the passage of this item, she is going to step down. Assistant Executive Director Jim Lewis gave the staff report and answered questions from the Board. PUBLIC COMMENT: None 9 ITEM NUMBER: RA A - 1 DATE: 10/26/10 MOTION: By Board Member O'Malley and seconded by Board Member Beraud to approve changes to the agreements and related documentation for the Downtown Affordable Housing Program to: 1. Allow participants in the program to develop low income units with a loan amount not to exceed $60,000; and, 2. Provide the City with a first right of refusal to buy any property before it is sold; and, 3. Adjust the loan to value ratio to 70%; and, 4. Remove a provision in the agreement that states the agency will absorb equity loss in the event of a loss of value below the original appraised value; and, 5. Allow more flexibility in setting milestones for release of loan payments to participant; and, 6. Better protect the City by tightening of the language about when the City will approve refinancing of the first lender loans and junior loans. Motion passed 4:0 by a roll -call vote. (Fonzi abstained) 2. Reauest to Borrow from Low and Moderate Income Housina Fund for Payment to Supplemental Educational Revenue Augmentation Fund S( ERAF) ■ Fiscal Impact: $1,335,322 will be loaned from the Low and Moderate Income Housing Fund to the Agency General Fund. ■ Recommendations: Board: 1. Adopt Draft Resolution A borrowing funds from the Agency's Low and Moderate Income Housing Fund to defray the cost of the fiscal year 2009-2010 payment required by Section 33690 of the California Health and Safety Code; and, 2. Adopt Draft Resolution B approving a loan of the Agency Low and Moderate Income Housing Fund to the Agency General Fund for the fiscal year 2009-2010 SERAF payment required by Section 33690 of the California Health and Safety Code. [Treasurer] Board Treasurer Rachelle Rickard gave the staff report and answered questions from the Board. PUBLIC COMMENT: None on ITEM NUMBER: RA A - 1 DATE: 10/26/10 MOTION: By Vice Chairperson Clay and seconded by Board Member Beraud to: 1. Adopt Draft Resolution A borrowing funds from the Agency's Low and Moderate Income Housing Fund to defray the cost of the fiscal year 2009-2010 payment required by Section 33690 of the California Health and Safety Code; and, 2. Adopt Draft Resolution B approving a loan of the Agency Low and Moderate Income Housing Fund to the Agency General Fund for the fiscal year 2009-2010 SERAF payment required by Section 33690 of the California Health and Safety Code. Motion passed 5:0 by a roll -call vote. (#1: Resolution No. RA 2010-003, #2: Resolution No. RA 2010-004) BOARD ANNOUNCEMENTS AND REPORTS: None D. ADJOURNMENT TO CITY COUNCIL MEETING Chairperson Kelley adjourned the meeting at 6:18 p.m. MINUTES PREPARED BY: Marcia McClure Torgerson, C.M.C. City Clerk / Board Secretary rl ITEM NUMBER: RA C-1 DATE: 10/26/10 Community Redevelopment Agency of A tascadero Staff Report — Office of Economic Development Proposed Expansion to Local Business Stimulus Program for Restaurants -- Short Term Loans and Microloans RECOMMENDATIONS: Agency Board: 1. Approve in concept expanding the Restaurant Stimulus Program to include offering short-term loans to restaurateurs renovating or constructing restaurants in the downtown zone and to promote existing microloan programs, and; 2. Direct the Executive Director to design a loan program and all related documentation for Agency Board review and approval. DISCUSSION: On January 26, 2010, the Redevelopment Agency Board directed staff to move forward with a stimulus program for the community's local restaurants. As part of the stimulus program, the Agency has provided direct assistance to several local businesses. Assistance included: • Discussions with restaurant owners regarding local economic conditions and potential ideas for success; • Training opportunities; • Radio advertising for all participants; • Development of the Dine Atascadero website that promotes dining options and specials (dineatascadero.com) that now has over 45 participants; • Development of cooperative marketing packages; • Development of packets to partner restaurants with local non-profit groups; 0 ITEM NUMBER: RA C-1 DATE: 10/26/10 • Promotion of restaurants in the Atascadero Magazine; and, • Development of social media sites and enhanced web presence. While the program has been successful and restaurants are seeing some economic improvement, the economy is still challenging for restaurants, particularly those that are seeking to expand or relocate to another location. Staff has been in contact with several potential business owners who would like to open an additional location in the City, however, traditional financing remains difficult to obtain. Additionally, there continues to be strong interest to attract new restaurants to the community, specifically in the downtown core. Development of new restaurants in the downtown area, specifically around the new Galaxy Theaters, Sunken Gardens, and the Carlton is consistent with the Downtown Revitalization Plan. Restaurants contribute to making the downtown the cultural and social center of the community that economic strategies continue to call on it to be. As a result of the continued pursuit of new and/or expanded restaurants in the downtown area, the Office of Economic Development is proposing a new program to be part of the existing restaurant stimulus program. The program would basically provide short-term construction loans to restaurants locating or expanding in the downtown area and it would promote the EVC microloan program that provides loans of up to $10,000. Program Components Short-term Capital Loan Program One of the impediments to restaurants expanding or opening additional locations continues to be access to capital, specifically obtaining lines of credit or loans in second position on existing facilities. Staff has had discussions very recently with business owners who would like to invest in a restaurant in the community but are unable to do so because additional capital cannot be obtained even if there is collateral that could be borrowed against. In some cases, the required loan to value is simply too high, or the long-term note on an existing property cannot be refinanced so equity can be taken out. Second Deed of Trust loans are also very difficult, if impossible, to obtain. One potential solution, similar to what has been done with the Colony Square Project, would be for the Redevelopment Agency to offer assistance in the form of a guarantee or loan to move projects forward. Suggested components for the recommended program might include: • Offering loans of up to $500,000. The amount of the loan offered would correlate to the size of the restaurant, the number of jobs being created, annual forecasted sales, and estimated new tax revenues. • Loan proceeds could only be used for construction of a new building or the renovation of an existing building. Existing restaurants in the downtown area would be eligible to participate if they were expanding their business. • Loan terms could not exceed 18 months. • Loan terms would be consistent with other market rate instruments. 10 ITEM NUMBER: RA C-1 DATE: 10/26/10 • Loans would be required to be fully collateralized. • Loans would be administered through a third party administrator or banking partner. • All costs incurred from the program would be paid by the business through the loan. • $1,000,000 would be set aside for this program. Microloan Promotion An additional component of the program would be to aggressively promote the existing microloan program sponsored by San Luis Obispo Economic Vitality Corporation (EVC). The program has been successful and has assisted several businesses in the community. The program provides loans of up to $10,000. Loans to individuals targeted for this fund require underwriting criteria that would not normally be acceptable under most banks' conventional loan programs. In underwriting these loans to individuals, the EVC will use the following lending criteria: • Applicant and business must be located within San Luis Obispo County • Loans range from $500 to a maximum of $10,000 • Maximum loan term is 48 months • EVC must approve the borrower • Applicant should not otherwise qualify for credit • Personal debt consolidation is not considered The proceeds of the loan are to be used primarily to start or maintain a small business, including: • Purchase of equipment and vehicles • Fixed asset expansion (i.e. lease hold improvements, furniture, fixtures) • Working capital • New venture Collateral is required in the form of a first lien in any asset financed by the loan proceeds and/or a personal guarantee of participant. Program Goals If such a program were enacted there could be several benefits. These include: 1. New Investment. The City's $1,000,000 investment could represent over $6,000,000 in new investment into the downtown area. The investment also represents construction jobs and the purchase of goods and services in the community during construction. 2. New Jobs. Assuming three restaurants participated in the program, over 60 permanent jobs could be created. 11 ITEM NUMBER: RA C -I DATE: 10/26/10 3. Increased Sales Taxes. A large family style restaurant can generate between $1-2 million per year. At this level, three restaurants could net $30,000 - $60,000 in sales taxes per year in addition to property taxes. 4. Vibrant Downtown and Critical Mass. Incentivizing restaurants in the downtown core, a naturally dense commercial area, creates energy and excitement. The more restaurants in a given area (critical mass) the more traffic there will be. FISCAL IMPACT: Up to $1,000,000 of Redevelopment Agency funds would be invested in this program. The program would seek to see a return of this entire principal with some interest income. 12 CITY OF A TASCA®ERO CITY COUNCIL AGENDA Tuesday, October 26, 2010 6:00 P.M. City Hall Council Chambers 6907 EI Camino Real, Atascadero, California Community Redevelopment Agency Special Meeting: City Council Regular Session: 6:00 P.M. Immediately following the conclusion of the Community Redevelopment Agency meeting REGULAR SESSION — CALL TO ORDER: Immediately following the conclusion of the Community Redevelopment Agency which begins at 6:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Mayor Fonzi Mayor Fonzi Mayor Pro Tem O'Malley Council Member Beraud Council Member Clay Council Member Kelley 1 APPROVAL OF AGENDA: Roll Call PRESENTATIONS: 1. Employee Service Recognition Awards 2. SunPower California Valley Solar Ranch Update A. CONSENT CALENDAR: (All items on the consent calendar are considered to he routine and non -controversial by City staff and will be approved by one motion f no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the ;gem before action is taken. DRAFT MINUTES: Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone ,ish to request an amendment to draft minutes, the item will be removed from pie Consent Calendar and their suggestion will be considered by the City Council. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting.) 1. City Council Meetinq Draft Action Minutes — October 12, 2010 ■ Recommendation: Council approve the City Council Meeting Draft Action Minutes of October 12, 2010. [City Clerk] 2. Supplemental Law Enforcement Services Fund ■ Fiscal Impact: Revenue of $100,000 for frontline police services. ■ Recommendation: Council approve the 2010/2011 Supplemental Law Enforcement Services Fund (SLESF) Grant and attached Allocation Plan in the amount of $100,000.00. [Police] 2 3. Streetscape Phase III Award (City Bid No. 2009-014) ■ Fiscal Impact: $722,150.00 in budgeted Redevelopment funds and matching ARRA funds. ■ Recommendations: Council: 1. Award the Base Bid, project areas B and C, in the amount of $722,150.00, for the Streetscape Phase III project. The project areas consist of the Atascadero Creek Bridge Sidewalks and EI Camino Real Paving from the Rosario to the San Jacinto intersections; and, 2. Authorize the City Manager to execute a contract in the amount of $722,150.00 (Base Bid) with R. Burke Corporation to construct the Phase III Base Bid improvements noted above; and, 3. Authorize the Public Works Director to file a notice of completion after the project is completed. [Public Works] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. The Council may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council.) B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: Historic City Hall Project Bid Awards: ACH-03 Basement Wall & Floor Demolition and ACH-04 Basement Electrical Demolition and Temporary Power Installation ■ Fiscal Impact: $251,977.57. ■ Recommendations: Council: 1. Award bid to, and authorize the City Manager to execute a contract with, Allied Industries in the amount of $178,000.00 for the ACH-03 Basement Wall and Floor Demolition services for the Historic City Hall Project; and, 2. Award bid to, and authorize the City Manager to execute a contract with, Rossi and Carr in the amount of $73,977.57 for the ACH-04 Basement Electrical Demolition and Temporary Power Installation services for the Historic City Hall Project. [Administrative Services] 3 2. Strategic Planning 2010 -- Update on Council Goals ■ Fiscal Impact: The two-year budget is based on the goals developed through the strategic planning process. While there is no direct impact as a result of the approval of this work plan, future budgets will be based on these goals, and specific projects may require the expenditure of funds or additional resources. ■ Recommendations: Council: 1. Provide feedback or additional direction if necessary; and; 2. Receive and file this report on the progress being made relative to the City Council's three goals. [City Manager] 3. Revisions to the City's Facilitv Policies, Procedures and Fees Manual and Amendments and Additions to Fees for City Services ■ Fiscal Impact: Minimal increase in revenue to the City. ■ Recommendation: Council: 1. Adopt Draft Resolution A amending the City of Atascadero Facility Policies, Procedures and Fees Manual; and, 2. Adopt Draft Resolution B adding new fees and amending specified fees for City Services. [Community Services] COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Manor Fonzi 1. Air Pollution Control District 2. County Mayors Round Table 3. Economic Vitality Corporation, Board of Directors (EVC) 4. SLO Local Agency Formation Commission (LAFCo) - alternate Mayor Pro Tem O'Malley 1. League of California Cities — Council Liaison and CITIPAC Board Member 2. SLO Council of Governments, President (SLOCOG) 3. SLO Regional Transit Authority, President (SLORTA) Council Member Beraud 1. City / Schools Committee 2. Integrated Waste Management Authority (IWMA) M Council Member Clay 1. City / Schools Committee Council Member Kelley 1. Atascadero State Hospital Advisory Committee 2. Atascadero Youth Task Force 3. Homeless Services Oversight Council E. INDIVIDUAL DETERMINATION AND / OR ACTION: 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager F. ADJOURNMENT: Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the October 26, 2010 Regular Session of the Atascadero City Council was posted on October 19, 2010 at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 19th day of October, 2010, at Atascadero, California. Victoria Randall, Deputy City Clerk City of Atascadero 9 City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a Community Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will be held at the City Hall Council Chambers, 6907 EI Camino Real, Atascadero. Matters are considered by the Council in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall, 6907 EI Camino Real, Atascadero, and on our website, www,atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office. Council meetings are videotaped and audio recorded, and may be reviewed by the public. Copies of meeting recordings are available for a fee. Contact the City Clerk for more information (470-3400). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager's Office or the City Clerk's Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized. 1. Give your name for the record (not required) 2. State the nature of your business. 3. All comments are limited to 3 minutes. 4. All comments should be made to the Mayor and Council. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: 1. You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3. Make your statement 4. All comments should be made to the Mayor and Council 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn in the printed copy. The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will heard by the Council. 0 ITEM NUMBER: A - 1 DATE: 10/26/10 Tuesday, October 12, 2010 6:00 P.M. City Hall Council Chambers 6907 El Camino Real, Atascadero, California REGULAR SESSION — CALL TO ORDER: 6:00 P.M. Mayor Fonzi called the meeting to order at 6:02 p.m. and Boy Scout Troup #155 led the Pledge of Allegiance. ROLL CALL: Present: Council Members Clay, O'Malley, Kelley, Beraud and Mayor Fonzi Absent: None Others Present: City Clerk / Assistant to City Manager Marcia McClure Torgerson Staff Present: City Manager Wade McKinney, Assistant City Manager Jim Lewis, Administrative Services Director Rachelle Rickard, Community Development Director Warren Frace, Public Works Director Russ Thompson, Community Services Director Brady Cherry, Police Chief Jim Mulhall, Fire Chief Kurt Stone, and City Attorney Brian Pierik. 7 ITEM NUMBER: A - 1 DATE: 10/26/10 APPROVAL OF AGENDA: Roll Call MOTION: By Council Member Clay and seconded by Council Member Beraud to approve the agenda. Motion passed 5:0 by a roll -call vote. PRESENTATION: 1. Savor the Central Coast Recap, by Steve Martin, City of Atascadero Marketing Consultant Mr. Martin gave the City Council a summary of the event held at the Santa Margarita Ranch, September 30th through October 2nd. A. CONSENT CALENDAR: 1. City Council Meeting Draft Action Minutes — September 14, 2010 ■ Recommendation: Council approve the City Council Meeting Draft Action Minutes of September 14, 2010. [City Clerk] 2. City Council Meeting Draft Action Minutes — September 28, 2010 ■ Recommendation: Council approve the City Council Meeting Draft Action Minutes of September 28, 2010. [City Clerk] 3. Citv Council / Parks & Recreation Commission Special Joint Meetin Draft Action Minutes — September 28, 2010 ■ Recommendation: Council approve the City Council / Parks & Recreation Commission Special Joint Meeting Draft Action Minutes of September 28, 2010. [City Clerk] 4. August 2010 Accounts Payable and Payroll ■ Fiscal Impact: $2,504,745.25. ■ Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for August 2010. [Administrative Services] 5. Atascadero Lake Park Watercraft and Recreation Equipment Concession Operation ■ Fiscal Impact: A revenue of $2500.00 plus 9% of their gross receipts. ■ Recommendation: Council authorize the City Manager to execute an agreement with Atascadero Kayak and Sail for concession operation at Atascadero Lake Park for a period of two years. [Community Services] ITEM NUMBER: A - 1 DATE: 10/26/10 6. Pre -Qualification Procedure for Ach-08 Bid on Historic City Hall Project ■ Fiscal Impact: The authorization of a pre -qualification process for the Historic City Hall Bid Package ACH-08 will result in no fiscal impact to the City. It may, however, reduce the risk of a potential loss of FEMA funding and exposure to other claims. ■ Recommendation: Council adopt the attached Draft Resolution, authorizing the procedure for pre -qualification of contractors for Bid Package ACH-08 on the Historic City Hall Project. [Public Works] MOTION: By Mayor Pro Tem O'Malley and seconded by Council Member Kelley to approve the Consent Calendar. Motion passed 5:0 by a roll -call vote, (#A-5: Contract No. 2010- 019, #R-6: Resolution No. 2010-069) UPDATES FROM THE CITY MANAGER: City Manager Wade McKinney gave an update on projects and issues within the City. COMMUNITY FORUM: The following citizens spoke during Community Forum: Joanne Main, Ron Wreesman, Jim Wilkins, and Steve Martin. B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: 1. PPN 2004-0141 Amendment - Atascadero City Hall Repair and Rehabilitation Project Certification of Amended Mitigated Negative Declaration (City of Atascadero) ■ Ex Parte Communications: ■ Fiscal Impact: Costs associated with the tree removals are unknown at this time. Bernard's will be releasing a request for proposal to obtain bids for the five tree removals. ■ Recommendation: Council adopt Draft Resolution A, certifying the historic Atascadero City Hall Rehabilitation and Rehabilitation Project Amended Mitigated Negative Declaration 2006-0038, which includes removal of four Deodar Cedar trees and one Italian Cypress tree with incorporated mitigation. [Community Development] 9 ITEM NUMBER: A - 1 DATE: 10/26/10 Community Development Director Warren Frace gave the staff report and answered questions from the Council. PUBLIC COMMENT: The following citizens spoke on this item: Michael Bova, Cory Meyer, Rick Mathews, Dan Huff (spoke twice), Anthony Verde, Jim Wilkins, and Tom Lewis. Mayor Fonzi closed the Public Comment period. MOTION: By Council Member Clay and seconded by Mayor Pro Tem O'Malley to adopt Draft Resolution A, certifying the historic Atascadero City Hall Rehabilitation and Rehabilitation Project Amended Mitigated Negative Declaration 2006-0038, which includes removal of four Deodar Cedar trees and one Italian Cypress tree with incorporated mitigation. There was Council discussion regarding the effects on the construction timeline if they were to change their direction on which trees they want removed, and which trees they want to remain. Staff asked for a recess to confer. Mayor Fonzi recessed the meeting at 7:30 p.m. Mayor Fonzi reconvened the meeting at 7:40 p.m. City Manager McKinney explained to the City Council that if the Council chose to remove different trees than they had originally directed, or chose to remove all the trees, it would delay the project at least 6 weeks to re -circulate the mitigated negative declaration, and additional time to rewrite and re -circulate the bid packages that have already been circulated and are returning from contractors. MOTION: By Council Member Clay and seconded by Mayor Pro Tem O'Malley to adopt Draft Resolution A, certifying the historic Atascadero City Hall Rehabilitation and Rehabilitation Project Amended Mitigated Negative Declaration 2006-0038, which includes removal of four Deodar Cedar trees and one Italian Cypress tree with incorporated mitigation. Motion passed 4:1 by a roll -call vote. (Beraud opposed) (Resolution No. 2010-070) 10 ITEM NUMBER: A - 1 DATE: 10/26/10 2. Council Review and Direction - California Green Buildinq Standards Code (CALGreen) ■ Fiscal Impact: Although there will be a modest increase in plancheck review items and additional field inspection verification items, Staff anticipates no increased staffing or fees to cover the additional workload. ■ Recommendation: Council review the requirements in the upcoming California Green Building Code, and direct Staff to prepare a draft ordinance that does not include adoption of the optional CALGreen appendices. [Community Development] Community Development Building Official Ken Forman gave the staff report and answered questions from the Council. PUBLIC COMMENT: The following citizens spoke on this item: Joanne Main, and Len Colamarino. Mayor Fonzi closed the Public Comment period. There was unanimous consensus of the Council to direct Staff to prepare a draft ordinance that does not include adoption of the optional CALGreen appendices. COUNCIL ANNOUNCEMENTS AND REPORTS: None D. COMMITTEE REPORTS: Mayor Fonzi County Mayors Round Table - Mayors discussed Proposition 22 Mayor Pro Tem O'Malley League of California Cities — Council Liaison and CITIPAC Board Member — Mayor Pro Tem O'Malley announced that there was a League meeting last night concerning Proposition 22 and it went well. SLO Council of Governments, President (SLOCOG) — Discussed CalTrans' desire to expand Highway 101 to 6 lanes in the future. SLO Regional Transit Authority, President (SLORTA) — Council Member O'Malley asked for input from the community on the transit system. 11 ITEM NUMBER: A - 1 DATE: 10/26/10 Council Member Kelley Atascadero Youth Task Force — The first meeting of the school year was this week. Council Member Kelley suggested to the youth representatives to get more involved with government. E. INDIVIDUAL DETERMINATION AND / OR ACTION: None F. ADJOURNMENT: Mayor Fonzi adjourned the meeting at 8:10 p.m. MINUTES PREPARED BY: Marcia McClure Torgerson, C.M.C. City Clerk / Assistant to the City Manager 12 Atascadero City Council Staff Report — Pofice Department ITEM NUMBER: A - 2 DATE: 10/26/10 Supplemental Law Enforcement Services Fund RECOMMENDATION: Council approve the 2010/2011 Supplemental Law Enforcement Services Fund (SLESF) Grant and attached Allocation Plan in the amount of $100,000.00. DISCUSSION: Staff has identified opportunities in which the proceeds may most effectively be used (see list below). Each of the listed opportunities are fully described on the attached Allocation Plan. The Government Code requires the City Council approve appropriation of the funds. The Police Chief has the discretion, if necessary, of redirecting up to 25% of the total grant funds between the spending categories. • In -Car Video Camera System $90,000 • Reserve/Contract/Cadet Personnel $ 9,000 • Front Line Police Services Equipment $ 1,000 FISCAL IMPACT: The City will receive the $100,000 grant to the SLESF restricted fund and will utilize it for frontline police services. ALTERNATIVES: 1. Decline the use of SLESF monies and/or decline the reallocation of existing SLESF funds. Not recommended due to significant benefit gained from use of these funds. 2. Request the SLESF Selection Committee revise and reallocate the funds. ATTACHMENT SLESF Allocation Plan for the 2010/2011 grant year 13 ITEM NUMBER: A - 2 DATE: 10/26/10 2010-2011 SLESF ALLOCATION PLAN • In -car Video Camera System $90,000 • Reserve/Contract/Cadet Personnel $ 9,000 • Front Line Police Services Equipment $ 1,000 $100,000 In -Car Video Camera System The current in -car video system, identified as the IPT VisionHawk System was originally purchased with existing SLESF Grant funding in October, 2004. In 2009, the system began failing. Calls to IPT resulted in a lack of customer support and, as a result, currently two of the nine in -car systems have been removed from the patrol cars. IPT VisionHawk Systems is no longer in business. The in -car video camera systems capture both audio and video data on officer activity in the field as seen through the front windshield area of the patrol car. The officers are trained to position their car in the most advantageous position to capture the event as it is occurring. This data is secured as evidence and is produced during court proceedings. The individual camera systems within the police cars were unreliable to the point that their failure caused concern that audio and video evidence was not being captured and, therefore, would not be available for courtroom presentation. The Police Department, in partnership with the Technology Department, is involved in researching the aspects of currently available systems. The allocated cost amount is tentative pending final vendor selection. This Staff Report is submitted at this time to meet the time constraints imposed by the County Supplemental Law Enforcement Services Oversight Committee that meets on a quarterly basis. Reserve/Contract/Cadet Personnel In conjunction with the Police Department's five-year Strategic Plan, the Reserve Officer Program, which supplements existing patrol operations and investigations at a more cost effective and efficient level, has become a reality. A level 1 reserve police officer is currently employed and working a minimum of 16 hours per month, supplementing the full-time sworn work force. 14 ITEM NUMBER: A - 2 DATE: 10/26/10 As part of the Police Department's commitment to the Sunken Gardens/Downtown Business District Action Plan and also incorporated in the five-year Strategic Plan, the Police Department has an ongoing partnership with the Atascadero Unified School District in contract hiring an existing school employee to partner with the Police Department Community Response Team. This school/law enforcement team approach is working toward effecting positive student behavioral changes within the Sunken Garden and surrounding areas. This position is staffed during times of the school year when students are most active in the Sunken Gardens/Downtown Business District. In addition, various contract personnel may be used by the Police Department, upon City approval, on an as -needed basis for specific tasks and projects that may be identified throughout the length of this Grant. Finally, the current Cadet Program has been utilized to provide an increased level of service to the community and to assist officers with routine operations that allow the officers to engage in more proactive patrol time. This position will be vacant for the immediate future. However, the ability to use grant funding to fill this position based on a future needs assessment is recommended. 15 16 ITEM NUMBER: A - 3 DATE: 10/26/10 Atascadero City Council Staff Report — Public Works Department Streetscape Phase III Award (City Did No. 2009-014) RECOMMENDATIONS: Council: 1. Award the Base Bid, project areas B and C, in the amount of $722,150.00, for the Streetscape Phase III project. The project areas consist of the Atascadero Creek Bridge Sidewalks and EI Camino Real Paving from the Rosario to the San Jacinto intersections; and, 2. Authorize the City Manager to execute a contract in the amount of $722,150.00 (Base Bid) with R. Burke Corporation to construct the Phase III Base Bid improvements noted above; and, 3. Authorize the Public Works Director to file a notice of completion after the project is completed. Discussion: The Streetscape Phase III project has been under development and design since 2009. The base bid project areas consist of improvements on EI Camino Real at the Atascadero Creek Bridge and paving from Rosario Avenue to San Jacinto Road. The Atascadero Creek Bridge Project includes new downtown decorative sidewalks, pilasters and street lighting. The EI Camino Real paving includes reconstructed drainage facilities, new paving and striped bike lanes. The bike lane striping will fill the remaining gap between San Anselmo (east) and highway 41. There are also two bid alternates that were bid, but Staff is not proposing to award because of fiscal constraints. The project areas consist of EI Camino Real paving from San Jacinto to San Anselmo and new sidewalks, street trees and lights on a stretch of Traffic Way. The Phase III project was out to bid for 30 days and bids were opened on September 15, 2010. A total of seven (7) bids were received for this project. The bids were reviewed for compliance with Federal, State and City of Atascadero bidding requirements. The first and second low bids were deemed non-responsive because the bidders did not 17 ITEM NUMBER: A - 3 DATE: 10/26/10 submit required paperwork. Therefore, the lowest base bidder was R. Burke Corporation with a responsible low base bid of $722,150.00. The Streetscape Phase III project is awarded on the Base Bid price. The bid analysis is included as Attachment 1; the City Clerk's Bid Summary reflecting the actual bid opening is included as Attachment 2. Staff is recommending that the project move forward with the understanding that the contingency available to the project is 13% (less the City's typical 20%). Staff will closely monitor costs, minimize change orders, and ultimately may value engineer the extent of the overlay and paving areas if needed to balance construction costs with available funding. Conclusion: Staff recommends that the City Council authorize the City Manager to execute a contract with R. Burke Corporation, in the amount of $722,150 for construction of the Streetscape Phase III Project. FISCAL IMPACT: The fiscal impact of awarding the bid is $722,150.00 in budgeted Redevelopment funds and matching ARRA funds. The projected sources and uses of funds for the project are as follows: FUNDING USES Design and Pre -construction $ 90,000 Construction Cost 722,150 Construction Support 72,220 Contingency (13.1%) 94,700 Total Estimated Cost $ 979,070 FUNDING SOURCES Streetscape Project Redevelopment Bond Funds $ 214,570 Redevelopment Agency Funds 79,500 ARRA Grant Funds 685,000 Total Funding Sources $ 979,070 PROJECTED FUNDING SHORTFALL $ - ITEM NUMBER: A - 3 DATE: 10/26/10 ALTERNATIVES: Do not award the Base Bid. Staff does not recommend this alternative since this is a funded project. In addition, ARRA funding would be in jeopardy since Caltrans is requiring the City to start the project this year or risk losing the funds. ATTACHMENTS: 1. Bid Analysis 2. Bid Summary 19 Attachment I CITY OF ATASCADERO PUBLIC WORKS DEPARTMENT ,6907 El C-ANMjO REAL, ATASCADERO, CA 93422 Telephone (805;) 461-5000;t Fax (S0,5) 44j4-7612 BID ANALYSIS STREETSCAPE PHASE III BID NO. 2009-014 BIDDER BASE BIDS ALTERNATES GRANITE CONSTRUCTION NON-RESPONSIVE JOHN MADONNA CONSTRUCTION NON-RESPONSIVF- R. BUR -KE CORPOKkTION $722,150.00 $505,317.10 NIAINO CONSTRUCTION $722,341,50 $68,3;423-00 CAL PORTLAND CONSTRUCTION $735,359.96 X465,102-15 WYSONG CONSTRUCTION $766,907.50 $492,031.90 SOUZA CONSTRUCTION $773,730.00 S456020.00 20 Attachment 2 04of A tas caller o Office of the Citi? Clerk Bite' Sun? nuf'T TO: Public Works FROM: Marcia Toruerson. Citi' Clerk BID O.: =009-014 OPI: ED: N-`ednesday. Septk-mber 1:5,2010 PROJECT: streeiscape P11a5e III 7 Bids ivere received and opened today. a5 follows: \smo of Rertrlur TOT AT, BASE RTD R�4'-C SID _ALTEI—NATE k&D s-; GRANITE f` 5664.^ ;^.)fw 24.659.00 JOHN MADONNA " 1,3 1.0 $473-32,' 00 Ft.ItU RICE s v,., 1 ',QU $ �1>__? 17.10 MAINO S? 2'2.341.50 5653.423.00 CAL PORTLAND S410 .102.15 WYSONG 5491.031.90 SOUZA $773 730 OV $456,020-00 21 22 Atascadero City Council Staff Report - Administrative Services ITEM NUMBER: c - 1 DATE: 10/26/10 Historic City Hall Project Bid Awards: ACH-03 Basement Wall & Floor Demolition, and ACH-04 Basement Electrical Demolition and Temporary Power Installation RECOMMENDATIONS: Council: 1. Award bid to, and authorize the City Manager to execute a contract with, Allied Industries in the amount of $178,000.00 for the ACH-03 Basement Wall and Floor Demolition services for the Historic City Hall Project; and, 2. Award bid to, and authorize the City Manager to execute a contract with, Rossi and Carr in the amount of $73,977.57 for the ACH-04 Basement Electrical Demolition and Temporary Power Installation services for the Historic City Hall Project. DISCUSSION: The first two bids for the Historic City Hall Project are ready to award and came in well below the expected budget. These two bids will be followed by others, as the City will hold multiple contracts using the multi -prime approach to construction management. The Historic City Hall Project is a large project. The demolition of the basement is the first step in restoring the building. The demolition will reveal additional information on the existing foundation and is expected to reduce the number of unknowns for future bids. ACH-03 Basement Wall & Floor Demolition ACH-03 Basement Wall & Floor Demolition was released for bidding on September 1, 2010. The bid was posted on the City's web site, in the Atascadero News, in plan rooms across California, and one large plan room in Georgia. The bid package includes the complete demolition and removal of the basement floor and non-bearing continuous 0-1 ITEM NUMBER: C - 1 DATE: 10/26/10 masonry unit walls and unreinforced hollow clay block walls. In addition, included in this scope, are some exploratory excavations around and adjacent to some existing foundations. There is also a minor amount of site demolition included in this scope. Twelve contractors attended the mandatory pre-bid walk-through of the project site, many of whom were locally -based. Out of those twelve, five bids were received. Allied Industries out of North Hollywood, California, was the lowest responsive bidder with a bid of $178,000. The bid came in well under both the budgeted amount for this package and other bidders. Because there was a large range in the bids, representatives from Bernards contacted Allied Industries and were assured that they understood the scope of work and that they stand by their bid. Contractor Package budget Package bid Allied Industries $ 379,750.00 $178,000.00 The majority of this portion of the rehabilitation will fall under the "FEMA Mitigation" category of work. ACH-04 Basement Electrical Demolition & Temporary Power Installation ACH-04 Basement Electrical Demolition & Temporary Power Installation was also released for bidding on September 1, 2010. Like ACH-03, the bid package for ACH-04 was posted on the City's web site, in the Atascadero News, in plan rooms across California, and one large plan room in Georgia. The bid package includes the demolition, removal, labeling and storage of all electrical panels in the Basement. In addition, all switches and power outlets are to be removed in preparation for demolition. A new 400 amp temporary power supply and lighting system is to be installed to service the building with power and lighting for the duration of the project. Eleven contractors attended the mandatory pre-bid walk-through of the project site. Many of those contractors were locally -based. Out of those eleven, four bids were received. Rossi and Carr, out of Paso Robles, was the lowest responsive bidder. The bid came in well under the budgeted amount for this package. The budget was set at $162,750 and the bid from Rossi & Carr came in at $73,977.57 Contractor Package budget Package bid Rossi & Carr $ 162,750 $ 73,977.57 The majority of this portion of the rehabilitation will fall under the "FEMA Mitigation" category of work. 24 ITEM NUMBER: C - 1 DATE: 10/26/10 Requests for Qualifications (RFQ) on bid package ACH-01 Deputy Inspection Services were received on October 15, 2010. Updates to Council will be forthcoming as progress continues on the selection of qualified Deputy Inspection Services. FISCAL IMPACT: PROJECTED FUNDING USES Architecture and engineering $ 5,030,000 Construction costs: 6,686,400 ACH-3 Basement Wall and Floor Demolition $ 178,000 2,000,000 ACH-4 Basement Electrical Demolition and Temporary Power Installation 73,980 13,000,000 Remaining bid packages 24,619,020 $ 41,745,590 Total construction costs 24,871,000 Construction management 3,231,010 General conditions, construction support, and permitting 1,519,420 Contingency (20%) 5,032,300 TOTAL PROJECTED FUNDING USES $ 39,683,730 PROJECTED FUNDING SOURCES Expected FEMA funding $ 20,059,190 Expected CaIEMA funding 6,686,400 California Cultural Historic Endowment Grant 2,000,000 Redevelopment 2010 Bond Funds 13,000,000 TOTAL PROJECTED FUNDING SOURCES $ 41,745,590 FUNDING SURPLUS $ 2,061,860 The Project cost summary as presented to Council on July 27, 2010 estimated construction costs at $25,161,524 and a total project cost of $39,974,254. While there are still many more bids to come, the table above shows current projections to be about $290,520 lower than the July 2010 projections and about $2,061,860 lower than the current Project budget. ATTACHMENTS: Exhibit A —ACH-03 Bid Summary Exhibit B — ACH-04 Bid Summary 25 Exhibit A City of Atascadero Qffice of the City Clerk Birt sxcrntrwry TO: Public Works P FROM: Lisa Cava, Deputy City Clerk BID NUMBER: 2010-003 BID DESCRIPTION: City Hall Basement Electrical BID OPENING: 10-14-10 @ 2:00 pm Total Base Bid Vendor Amount A-1 Bid Alternate B-1 Bid Alternate B-2 add/deduct Rossi & Carr 73,977.57 2,182.20 21,611.18 Black Dog Electric 83,700.00 1,400rD0 6,000.00 Advanced Electric 124,730.00 240.00 6,200.00 Brannon, Inc 145,413.00 1,625.00 5,000.()4 26 ADD ADD DEDUCT ADD Exhibit B City of Atascadero Office of the City Clerk Bid Summary TO: Public Works FROM: Lisa Cava, Deputy City Clerk BID NUMBER: 2010-004 BID DESCRIPTION: City Hall Basement Wall & Floor Demo BID OPENING: 10-14-10 @ 2:30 pm Total Base Bid Vendor Amount A-1 Bid Alternate B-1 Bid Alternate B-2 add(deauct Allied Industries 178,000.00 6,000.00 12,000.00 Central Coast Casualty Restoration 296,918.00 4,500.00 30,000.00 Channel Coast 319,500.00 2.717.00 1,913.00 The Main Company, dba 332,500,00 400.00 5,000.00 Miller Environmental 341,000.00 14,000.00 9,900.00 ADD 27 Atascadero City Council Staff Report — City Manager's Office Strategic Planning 2010 Update on Council Goals RECOMMENDATIONS: Council: ITEM NUMBER: C - 2 DATE: 10/26/10 1. Provide feedback or additional direction if necessary; and; 2. Receive and file this report on the progress being made relative to the City Council's three goals. DISCUSSION: As part of the City's annual strategic planning process, the City Council adopted goals on March 9, 2010. The goals reconfirmed at the meeting were: 1. Grow the City's Economy and Pursue Economic Development 2. Enhance Public Safety 3. Stabilize the City's Finances This report provides an update on the progress being made to date. Listed below each of the goals are the specific action steps being addressed by staff with an update on when the steps will be completed. Items being worked on currently are designated with an "In Progress" and completed items are marked "Completed." Items that will be addressed on an ongoing basis are marked "Ongoing." Some items have been postponed as resources are not available to address the project. 1. Grow the City's Economy and Pursue Economic Development Implement the Economic Development Strategy Revised by Applied Development Economics (ADE) (Ongoing) 29 ITEM NUMBER: C - 2 DATE: 10/26/10 Update Bike Master Plan • Develop partnerships with the County Bike Coalition and other stakeholders. (In Progress) • Promote bicycle tourism. (in Progress) • Review existing bicycle master plan and update where appropriate. (In Progress) Adopt and Implement a Branding Strategy for the City • Review the existing branding study and prepare an action plan for implementation. (Completed) • Develop ways to get collaborative input from community stakeholders. (Completed) Continue Stimulus Programs • Programs include incentives for: o capital projects o murals o signage o fagade improvements o affordable housing in the downtown zone (Completed) • Implement the restaurant stimulus program (Completed) • Implement the AB 811 energy conservation and alternative energy improvements program (Postponed) Aggressively Attract New Businesses, While Retaining Existing Businesses • Conduct an email business survey in partnership with the Chamber of Commerce to determine needs of existing businesses. (Postponed) • Continue outreach to businesses in the County looking to expand. (Ongoing) • Conduct small business success seminars to assist local business owners. (Completed) • Implement a City Council "Ambassador" program using Council Members to meet with businesses on a regular basis and generate excitement about the community. (Completed) • Recognize the stimulus programs as a key component in business attraction and retention. (Completed) • Enhance the City's Internet presence. (Completed) Identify Revitalization "Hot Spots" and Develop Plans for Their Improvement • Utilize the Office of Economic Development to conduct advance planning once areas are identified. (In Progress) • Investigate ways the Redevelopment Agency can assist with infrastructure. (Completed) • Study effectiveness of loan guarantee programs and other financial incentives and implement if possible. (In Progress) 30 ITEM NUMBER: C - 2 DATE: 10/26/10 Enhance and Promote Special Events • Participate in the San Luis Obispo Film Festival (Completed) • Begin planning for community centennial in 2013 (In Progress) • Look into the possibility of hosting sports tournaments throughout the community. (In Progress) • Work with school district to promote the use of school facilities for band festivals, track meets, and other competitions that bring tourism to town (In Progress) Create and Implement a Tourism Action Plan Based Off of the Recent Tourism Study (Completed) • Conduct Stadium Park Fire Safety & Vegetation Management Study (In Progress) Conduct a Study Session on the Appearance of the Community Commercial Corridor and Along U.S. 101 (Winter 2011) 2. Enhance Public Safety Maintain Efficient Fire and Police Services • Develop reports to the City Manager and City Council on performance measures and on progress towards achieving them. (Fall 2010) o The Police Department has implemented a five year Strategic Plan. A Quarterly Strategic Plan Progress Report will be submitted to the City Manager. o Utilizing new software, the fire department will report call data compared to adopted performance standards at the end of every calendar year. • Continue to manage and maintain resources to keep essential safety services and infrastructure whole. (Ongoing) o Public safety positions are reviewed on an individual basis as positions become available. While certain positions have been held open (frozen), staffing in each department is at a level where positions are now being filled to maintain service levels. o Staff has been very creative in reusing or repurposing fire equipment. The department has placed in-service a new Special Operations Vehicle which was created from both a donated beer delivery truck (converted to trailer) and a 21 -year old fire engine (converted into a tractor to pull the trailer). The former Technical Rescue Team vehicle has been converted to a light quick attack fire engine (Type IV). All of this has been completed with budgeted resources and no additional impact to the general fund. 31 ITEM NUMBER: C - 2 DATE: 10/26/10 Emergency Planning • Complete after action report from the Emergency Management Institute and implement action plan as part of the new Emergency Operations Plan. (Completed) • Develop draft of revised Emergency Operations Plan. (Completed) • Adopt revised Emergency Operations Plan. (Fall 2010) o The Police Department received a grant of $50,000 for major changes and upgrades to the EOC. • Seek grants and other funding sources to purchase evacuation signs for the west side including funding from the Officer of Traffic Safety and Fire Act. (Ongoing) • Reinforce and continue to clear vegetation fuel along evacuation routes as part of the chipping program. (Completed) o Funding has already been received for the 2011 chipping season. • Study the use of a Community Emergency Response Team (CERT) or alternatives for volunteer involvement. (Ongoing) Evaluate and Implement Pedestrian and Bicycle Routes Where Appropriate to Increase Safety • Review funding sources for improvements and modifications to City streets. (Summer 2010) • Bicycle plan components outlined previously under the Economic Development Goal. Utilize New Technologies to Better Communicate with the Public for Public Safety Purposes • Remind residents about the City's evacuation plan and post plan on the City's web site and make it readily available at City facilities. (Completed) o The Fire Department will institute a new community wildfire safety program in partnership with SLO County Fire Safe Council and SLO County Fire Chiefs Association called, "Ready, Set, Go." In Spring 2011. • Continue relationship with the Atascadero State Hospital to utilize reverse 911 for sending out information during crisis. (Ongoing) o The Fire Department has worked with the State Hospital this past year to complete an Auto -Aid Contract, maintain a common training schedule and share fire equipment. • Utilize social networking sites and other Internet sites to more rapidly share urgent information immediately to residents. (Facebook, Nixle, etc.) (Completed) • Utilize County Emergency Alert System if needed. (Ongoing) • Report on the progress and use of the "citizen portal" that allows residents to interact on-line with the Police Department. (Completed) o To date, thirty-seven police reports have been received through the Citizen's Portal. 32 ITEM NUMBER: C - 2 DATE: 10/26/10 3. Stabilize the City's Finances Continue Economic Development • This goal is addressed under the previous action plan, "Grow the City's Economy and Pursue Economic Development." Implement a More Expansive Volunteer Program • Continue current successful volunteer programs in the Police Department, Zoo and other departments (Ongoing) During calendar year 2010, the Police Department has recruited two new members to the Volunteers in Police Services (YIPS). • Coordinate with California Joint Powers Insurance Authority resources to develop a volunteer policy. (Completed) • Create job descriptions appropriate for volunteers (Postponed) • Develop volunteer training and recognition programs (Postponed) • Implement expanded volunteer program (Winter 2011) Continue Monitoring and Reporting of Financial Information on a Regular Basis • Current reporting levels are appropriate. • Provide a mid-cycle budget update to the City Council. (Completed) • Provide a mid -year budget update to the City Council. (January 2011) • Provide routine financial reports to the City Council on a quarterly basis (February, May, August, and November). (Ongoing) • Provide bi-weekly expenditure reports to department heads to track expenses. (Ongoing) • Conduct monthly budget meetings with department heads to review expenses of the previous month. (Ongoing) • Provide monthly disbursement reports to the City Council. (Ongoing) • Provide detailed investment reports to the City Council on a quarterly basis. (Ongoing) • Provide timely updates to the City Council if there are material changes to revenues, expenses or the City's financial outlook. (Ongoing) Keep the Community Updated Regarding City Hall and on the Printery, and Continue to Move the Projects Forward • Provide regular updates on City Hall and the Printery (Ongoing) • Select construction management firm for the City Hall project (Completed) • Approve the program for space use in the City Hall building (Completed) • Gather Bids for "Mothballing" of Printery (Postponed) • Perform "Mothballing" Work at the Printery (Postponed) • Issue bids and award construction contract for City Hall (Fall and Winter 2010) • Continue to pursue grant opportunities to assist funding (Ongoing) • Pursue City bond issue for financing the construction (Completed) 33 ITEM NUMBER: C - 2 DATE: 10/26/10 Continue Fighting State Takeaways with the League of California Cities • Help to advance the "Local Taxpayer, Public Safety, and Transportation Protection Act of 2010" (Proposition 22) sponsored by the League of California Cities (In Progress) • Continue engaging in legislative lobbying concerning the State budget (In Progress) • Reach out to community organizations for awareness of issues; make them effective coalition partners (Ongoing) • Educate the public; engage them when appropriate (Ongoing) FISCAL IMPACT: The two-year budget is based on the goals developed through the strategic planning process. While there is no direct impact as a result of the approval of this work plan, future budgets will be based on these goals, and specific projects may require the expenditure of funds or additional resources. 34 Atascader© City Council Staff Report - Community Services ITEM NUMBER: C - 3 DATE: 10/26/10 Revisions to the City's Facility Policies, Procedures and Fees Manual and Amendments and Additions to Fees for City Services RECOMMENDATIONS: Council: 1. Adopt Draft Resolution A amending the City of Atascadero Facility Policies, Procedures and Fees Manual; and, 2. Adopt Draft Resolution B adding new fees and amending specified fees for City Services. DISCUSSION: Background: The City Council discussed this item on April 27, 2010, and requested that staff return the item at a future meeting with further information on specific topics. The information regarding these requested items is included in this report under the section heading, "Response to Council Questions (from April 27, 2010)." The Department of Community Services is responsible for administering the rental and use of City facilities by private citizens, community groups and other City departments. To administer this process effectively and efficiently, staff has developed procedures and regulations compiled in the City of Atascadero Facility Policies, Procedures & Fees Manual. This document was originally adopted by the City Council in October 1991, and has been amended several times since then; the last revision was approved by the City Council on November 25, 2003. In an effort to continually update our policies and respond to an increase in demand for facility use by the community, staff is recommending additional revisions be made to the Manual. Staff is also recommending approval of some fee amendments, as well as the addition of a couple of new fees. These recommendations are based upon surveys of other cities' fees, as well as experience with rental market conditions for the City's facilities. 35 ITEM NUMBER: C - 3 DATE: 10/26/10 The City's community and recreational facilities operations are funded by the City's General Fund and, in part, by service fees paid by the users of the facilities. As the City's ability to subsidize these facilities and activities weakens, the users and groups have historically been asked to help compensate to offset the costs of their use of the facilities. Analysis: Several minor procedural and administrative revisions to the City's Facilities, Policies, Procedures & Fees manual are proposed. In our ongoing effort to improve our management and oversight of City rental facilities, staff feels these amendments and insertions of new policies are necessary. APRIL 27, 2010 CITY COUNCIL MEETING STAFF RECOMMENDATIONS: (Please note that some of the originally proposed additions/changes to the fee schedule and Manual (listed below) have been changed or modified since April 27th and will be discussed in greater detail later in this report.) A few of the originally proposed additions/changes, listed in the April 27, 2010 City Council staff report, were: • The Faces of Freedom Veterans Memorial - This is a new facility, with a number of groups desiring to use it annually. While Staff supports keeping the use of the Memorial affordable, having no fee at all is not practical. The staff time incurred from the time an application is submitted, to booking the reservation and the coordination of the events with the applicant groups is sometimes significant. This is particularly true when trying to coordinate and minimize impacts at the Lake Park when other events are already reserved at the Lake Park and Pavilion. Staff is recommending that a modest administrative fee of $75 be required for groups reserving the Memorial. This proposed fee shall include the planned picnic area adjacent to the Memorial, if or when it is built. (This fee shall be waived for use of the Veterans Memorial by veterans' organizations, individual veterans or families of veterans for services and events.) • Stadium Park — This facility is rentable, with certain restrictions, and is being incorporated into the Manual. • Temporary Banner Holder Policy — This Council approved policy is being added to the Manual. • "No Smoking Ordinance" - The Council adopted Ordinance No. 543, prohibiting smoking in the Zoo, parks and other City recreational areas, and this is being incorporated into the Manual as approved. • Facilities Policies for Alcoholic Beverages - The City's facility alcohol policy is proposed to be modified. The change involves not allowing hard alcohol to be served by non -profits at the Lake Pavilion and Colony Park Community Center at any time. In the past, this would have impacted two groups: the Chamber of Commerce and the Atascadero Fire Fighters Association (AFFA), however, the AFFA has already decided to use another facility for their annual fundraiser. If the City Council approves this change, the City's catering concessionaire, Pacific Harvest Catering, will be eligible to obtain a beer and wine liquor license for the Lake Pavilion. By continuing to allow the non-profit groups to serve hard liquor at the Pavilion, the catering concessionaire is unable to obtain a license to serve beer and wine. The City would receive greater than 10% of the revenue q ITEM NUMBER: C - 3 DATE: 10/26/10 generated by the caterer's potential alcohol sales. Other additions to this Policy include adding language that will not allow the serving of alcohol at any functions honoring, or being put on for minors. • Facility Security Deposit - The City will add a provision that the renter's security deposit will not be returned if the Police Department is called to respond to an incident at the function. A list of the recommended policy revisions and copy of entire current City of Atascadero Facility Policies, Procedures & Fees manual are attached. (Attachments 1 & 2) Also proposed are the addition of a few new fees and amending a couple specified fees for City Services. A list of these recommended changes is attached. (Attachment 4) RESPONSE TO COUNCIL QUESTIONS (from April 27, 2010): Facilities Policies for Alcoholic Beverages - There was a Council question regarding changing the existing alcohol policy to enable the Pavilion caterer to obtain a beer and wine license. The question dealt with the assumption that the Pavilion caterer may see increased revenues as a result and, if so, "should the City re -open the catering contract to allow other caterers to bid on the contract under these circumstances?" A previous Pavilion caterer, Glen Ohler and Cathy Johnson, actually did have a beer and wine license from 2002 to 2004. The opportunity to obtain a beer and wine license was included in the original RFP process, and is already addressed in the agreement with Pacific Harvest Catering. Thus, other caterers had an opportunity to bid with this option open as well. The relevant language contained in the catering contract that was given to all bidders in the RFP process was as follows: "Beer and wine may be sold, providing that all state and local laws regulating the sale of alcoholic beverages are strictly adhered to. Procedures must be established and maintained to ensure that alcohol is not served or sold to minors. The City may revoke the privilege to sell alcohol if alcohol related problems occur related to sales from the premises." (Agreement for Services by Contractor Pavilion on the Lake Catering Operation, Page 11, Exhibit A, Item G) Pacific Harvest catering has not been able to obtain a beer and wine license due to regulations changed by the Alcohol Beverage Control Board (ABC) since 2004. Since the Pavilion policies currently allow temporary hard liquor licenses to be obtained by non-profit organizations, the City's caterer cannot obtain a beer and wine license unless the practice of allowing hard liquor is dropped. Enabling the Pavilion caterer to have a beer and wine license will fulfill the rental customer's request to provide a cash bar service for beer and wine at events such as reunions, corporate events and weddings. In addition, there is the benefit of the elimination of liquor liability insurance fees for Pavilion customers (These fees start at $60 per event and go up from there, depending upon the type of event). Pacific Harvest Catering will obtain a liquor liability insurance policy. Non-profit organizations will still have the option to obtain a temporary license through the Alcoholic Beverage Control Office to sell beer and wine at their events, and provide their own liquor liability insurance. 37 ITEM NUMBER: C - 3 DATE: 10/26/10 There was a question about the length of time remaining under the current contract. The contract is a five (5) - year contract, and expires in 2013. The Council also asked about an addendum to the catering contract stating that 10% of the gross revenue from alcohol sales will go the City after the caterer obtains a liquor license. The 10% agreement will be reviewed after one year, and staff will put together a review process for this in case an adjustment needs to be made. An addendum to the contract will also be made to allow for the caterer to surrender their license when a non-profit organization plans to have a one -day license for a special event. The Faces of Freedom Veterans Memorial - Council directed staff to formulate a policy for use of the Faces of Freedom Veterans Memorial without fees for veterans' organizations and veterans and their families. Rental of the Veterans Memorial should be subject to the same guidelines developed for all City facilities. Guidelines and policies are defined in the Facility Use and Policies Manual. (Attachment 2). A few of the general procedures and rental guidelines to note are: • It is the objective of the Department that facilities are primarily used by groups and individuals for community recreation activities regardless of race, color, creed, national origin, religion, sex, economic status, or area of residence of said group and/or individual. (Attachment 2, page 6, General Policy) • When use of facilities does not conflict with the City's operations, programs, activities, or maintenance schedule, they shall be available for use by individuals or groups. Reservations will be granted at the discretion of the Director, or designee, on a first-come, first-served basis for no more than one year in advance. Applications for use of public facilities will be approved based on availability, without discrimination or regard to the applicant's viewpoint or subject matter, including religious or political viewpoints or subject matter. In the case of conflicting usage, facility authorization is at the discretion of the Director, or designee. (Attachment 2, page 6, Availability of Facilities) • Permittee will be responsible for all damage to facility, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. (Attachment 2, page 8, Damage) • Permittee is responsible for leaving the facility in a clean and orderly condition. (Attachment 2, page 8, Clean Up) • It is important to note that if an event planned at the Veterans Memorial meets the City's guidelines for being a Major Special Event, permittee will be subject to the major special event guidelines. (Attachment 2, pages 23-26, Major Special Event Procedures) IN ITEM NUMBER: C - 3 DATE: 10/26/10 Additional guidelines specific to the Memorial that are not listed in the Manual but that staff is recommending to add are: • The fee to reserve the Veterans Memorial is $75/day, plus any additional direct costs. This fee shall be waived for use of the Veterans Memorial by veterans' organizations, individual veterans or families of veterans for services and events. No security deposit required. (Attachment 2, page 14, Co -Sponsored Status) • No written commercial or advertising materials or signs shall be placed in, on, or distributed about parks/facilities. Addition: "except by special agreement approved by the Community Services Director, or designee. The Veterans Memorial facility is exempt from this if it is in conjunction with a charitable sponsorship of an event, during the time of the event only." (Attachment 2, page 7, Displaying Commercial Written Materials (Signs, Poster, etc.)) • Unless specifically stated and approved in the permit, it is understood that activities or events will not be benefit affairs, that no admission will be charged, that no tickets will be sold, and that no collection or donation will be made. Addition: "Charitable Fundraisers at the Veterans Memorial Site are exempt from this policy." (Attachment 2, page 7, Admission Charges) Conclusion: The proposed revisions to the City's Facilities, Policies, Procedures and Fees, as well as the recommended fee additions and amendments, will assist staff in the management of City operated facilities. They are consistent with the previous Council direction regarding facility use fees. Staff recommends that the City Council approve the Draft Resolution A, amending the City of Atascadero Facility Policies, Procedures and Fees, and Draft Resolution B, adding new fees and amending specified fees for City Services. FISCAL IMPACT: Approval of the recommended changes to the City's Facility Policies, Procedures and Fees will result in minor increases in revenue from rental functions. Approval of the recommended addition of new fees and amendments to specified fees for City Services will result in some additional revenues, and some minor revenue reductions in field usage rental fees. ALTERNATIVES: 1. The Council may deny some of or all of the proposed revisions to the City of Atascadero Facility Policies, Procedures and Fees. 2. The Council may approve Draft Resolution A, with modifications to the proposed revisions to the City of Atascadero Facility Policies, Procedures and Fees. 3. The Council may deny some of or all of the proposed new fees and amending specified fees for City Services. 4. The Council may approve Draft Resolution B, with modifications to the proposed new fees and amending specified fees for City Services. 39 ITEM NUMBER: C - 3 DATE: 10/26/10 ATTACHMENTS: 1. List of Recommended Manual Revisions 2. City's Facility Policies, Procedures and Fees Manual (Showing Draft Revisions) 3. Draft Resolution A - Amending the City of Atascadero Facility Policies Procedures and Fees Manual 4. Draft Resolution B - Adding new fees and amending specified fees for City Services .N Attachment 1 Recommended Manual Revisions Item Page Item Current Description Proposed Changed Justification ## ## :� Description 1 Cover Title Facility Policies Procedures & FaeilAy Rentcl Policies &. Onilt listing fees in the Page Fees Procedures Mamlal since the most current fees are listed in the City Fee Schedule. 2 Cover Date Re: -iced November 25; 2003 Revised July 27, 2010 New (late of Council Page approved revision. _. 1-2 Teble of Update with correct Contents mage numbers and added items. 4 3 ATASCADERtr ALVORD FIELD: Ar ult sizer. Alvord Field !Babe Ruth;: High Specify organization LAKE PARK baseball field with field lights, schoo?-sized baseball field v.,,ith vvith field use (,leachers, and estrooms. field lights, bleachers. arid a--reernent. Note restr6onl5. �4€�crsonad seasonal availability. (7 iJgliailrll ty. S 3 ATASCADERCD Gazebo: An area saltable for Gazebo: An area suitable fcr No ezeUirikd-y oi ilignts LAKE PARK outdoor vaedding, ceremonies, outdoor wedding ceremonies, available. Chairs av°ailaa?efor- rent. Chairs available for rent. No eiectricity or lights avofiabie. 6 3 ATASC ADERD Veteran's Memorial: Gross Addition of nevvfacility greestx,^roundinq the Merntseia` LAKE PARK to manual. site, Tivo light poses in r1 a3 urea with eiectncity, Group wcotc grera to be developed. 7 3 CITY HALL: Public Meeting Room: Public Meeting Room Specification of ,rol-ich Available for rental frnrn (Conference Roam #4): conference MOM 8 ';)Crani — 5:00pm, Monday — Available for rental fron available for rental. Friday ONLY. Seats 57 people 8:01'lam-5:00prn, Monday — S(7ec4y drat with meetng>oorn,abies, Friday ONLY. Seats 57 heosie audir)/Vi Ual i-avallab e Access to pl.rblicrestrooms. v..ith meeting room tables. v.1th rental. Access to pub is restroonis. Audiolyisool available. 3 CITYHALL: City Hall Council Chambers: City Hall Council Chambers: Specify t;at Available for rental frnrn Available for rental from aud11/v=Seal is avallable 6:00am-5:00pna, Monday— 8:00am-3:00pm. Monday— evith rental. Friday ONLY. Seats 299 Friday ONLY. Seats 299 ,people people assembly stele. Access assembly style. Access to to public. restro+oms. Public restroorns. Aud+`trf,r`sua! uvallahle. 3 3 COLONY PARK.: Softball Fields #1 and #2: Softball Fields 91 and #2: Tv.+c, Note seasonal T •n yr_ Ah -sized softball yrxlth-saed softball fields. No avallabiIlty. fields, No field lighting. field lighting. Bleaciaers and Bleachers and r-estroorrs are restrooms are available. available. Seasonal gvzailubifity. Page 1 of 32 41 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item ` Page Item Current Description Proposed Changed Justification # # Description 10 3 COLONY PARK: Barbeque Area: 3 sinati Addition of neve facility borbeque alts with shade end to rnanual. seating forapptoximotel'y 20 Oceop;t perpit. Adjacent to outdoor basketbolf courts. Restrooms n?oy NOT be a lyoiloWe depenf log, on, renle; iJ.li7 eIF d a y. 11 4 . OLONY PARK Conference Room: ivieetlriq Addition of new facility room with a maximum copocity CONIMUNITY to manual. of 25 people. Erli ipped with 12 CENTER; lora top computers and white booru Arts & Crafts Room: Ciassrnom desioned Lot art classes with stools tables and sinks with a maxr`rnutt� capacity of 39 peon Dance & Exercise Room: Fiance wa? with o rncixiwum cayocrity of 50 pen"ie. Equipped with rnirrors, dance bars and spring floor. Gymnasium: full size yymoosium with o maxlrnain capacity of 450 sport, 600 banquet. ECfW2Ded With b bosketba;l hoops, sco!eboarcy, bleachers, votleybaff hers, referee stands, Murninated scute table, o,pticrnal fi,00i cover and other -,port or banquet Optin,75. 12 4 PALOMA Baseball Field: Fenced, youth- Baseball Field FOttle League): Specify organizations CREEK PARK: sized baseball fieie-.rith Fenced, youth -sized baseball valth field use bleachers, field with bleachers. Secsona,` agreement. Reflect aiuilabifit�. seasonal a iailability. 13 4 PALOMA Equestrian Arena: Multi- Equestrian Arena: Multi- Clarification, CREEK PARK: purpose equestrian arena purpose equestrian arena available for daily use and available for daily use and s pecial events. Arena lighting special events, Arena lighting and announcer's boots•, are and announ:,er`s booth ,•rte avallablit. rented opo,( ayniiob;li'ty and Railhead Riders apvtoval. Page 2 ; rf 32 42 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item Current 1Jescription Proposed, Changed ' Justification' # # Description 14 4 Pts.LOMA BBQ at Paloma: Shaded patio OMIT. Group ?_REEK PARK: with barbeque pit and 8 picnic OMIT ENTIRE SECTION barbeque area tables to accommcidate rernov+--d at Paiorna. approximately ark people. 15 4 PAVILION: Kitchen: A 1:ornplete Catering Services: Catering Change to reflect services provided by Pac fic c:+_mt-nerr_ial kitchen_ Pio Pacific Han,,est Catering Horvest Caterinq thJoucl hoot dishes Or utensils SUpplled, as exclusive caterer tit theyear, To rontaz t Paeif,r the Pavilion. Horvestcrateritaa, please call (805)464-0944, 15 4 STADIUM Stadium Park: Larne, Addition, of faviHsty to PARK: undeveloped area syitab, e fc:r manual, Master plan special events. Pio barberwe, and rental use policies electricity' or restroom facilities to be developed. avcallcable. Avaflobk seasonolly+ Hosed upon fire season. 17 h GENERAL SecurltyGuards: Security Security Guards: Security Clarification. CONDITIONS guards are required at all City guards are required at all City GOVERNING facilities where alcoholic facilities where alcoholic. USE OF beverages are served and at beverages are served and at FACILITIES: other eventswhere the other events where the Director or designee deems Director of Conlrnunfty appropriate. One security Services, or designee, deerns guard per hundred people or appropriate. Other events moy thereof shall be present for include, bort are riot limited to, concerts and events with more the fufl length of the event, Ilion 100 arrests in attendance, unless erne aded by the or those wrWi snore than 7.596 o,**' Di� ector or designee. Sec,3rlty the attendees under the Cge of guard{s) are required to 18. One security guard per remain On site until all uests and renters have left the hundred people shall be prernises. The expanse for present for the full length Of said security guardPs) shall be the event, unless amended by assurned by the per nnittee. the Director of Community Services, or designee. Security guai-dfs are required to remain on site until all guests and renters hal+e left the premises. The expense for said security guard(s) shall be assurYned by the permittee. Page 3 of 32 a, ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item Current Description Proposed Changed Justification ## ## 'Description 18 7 GENERAL Capacity of Facilities: Capacity of Facilities: Clarification. CONDMONS Pern-ittee shall not admit a Permittee shall not admit a GOVERNING greater number of i.,erscns greater number of per -sons kISE OF than the maximum capacity than The maximum capacsty FACILITIES posted or drefsrented on the posted or dacumented on the facility confirrriati�on. facility confirmation Premises co events are subject to inspection Ery the Fire Mw sholi, 119 7 GENERAL Concessions: The Uepar-tnrent Concessions: The Department Per estabiished City CONDITIONS resen.es all conte ion rights. of Community Services polio{. Sorne events GOVERNING Proararns, records, tapes, reserves alt concessic}n rights. may want to oa ing in USE OF books, and related iters may Programs, records, tapes, 3`a party vend+or_:. FACILITIES be sold In conjunction with an books, and related items may event Bf they relate to a be Sold in conjunction with an performance or meeting if event if they relate to a pr i ur vtritten app,, -oval has performance or meeting if p-icra- been rete ved. Arrangements ,witten approval has been must be made in advance, and received. A.rrangerents Must may be subject to a payment be r3aade in advance, and may of a percentage of the gross be subject to a payment of a receipts, :which will be percentage of the gross determined by the Director or receipts, which will b designee, determined by, the Director of Community Services, or designee. Business licenses ale reauh-ed for concessions on City property. For profit vendor conC"e S, 0135 shot take Place of the PClyilion are subject to a 30% sales fee. 20 7 GENERAL Admission Charges: Unless Admission Charges: Unless Fundraisers must be CONDITIONS specifically stated and specifically stated and able to charge for GOVERNING approved In the pern3it, it is approved in th,e permit, it is event participation. USE OF understood that activities or understood that activities or FACILITIES events: w!V not be benefit events will not be benefit affairs, that no admission will affairs, that no admission uuill be charged, that no tickets w,Afl be charged, that no tickets will be sold and that no collection be sold and that no coliection or donation will be made. or donation will be nrade. Charitable fundraisers at the Veteran"s,memorh7l are exetntat }trot„ this polfrcy. Page 4 of 32 :9 ITEM NUMBER: C - 3 DATE: 10126110 Recommended Manual Revisions Item Page Item Current Description Proposed Changed Justification # # Description 21 7 GENERAL Displaying Commercial Displaying Commercial To rnaxini'lze CONDITIONS Written Materials (signs, Written Materials (signs, fundraisingcapability GOVERNING posters, etc.) - No written posters, etc.) - No written and recognize event USE OF commercial or advertising cornmerdal or advertising sponsors. FACILITIES materials or signs sha< be materials or signs shall be placed placed in, :got, or &sTributed in, on, or distributed about about park5/facilitjes, harks/facilities, eKcerjt bv specio ogreement aL72roved by the Drector, ar designee. The Veterao's,,Veinorial fccilitv is exempt from this ff it is it3 conjunction with o chcritable soonsorsh3 OfOrl event, during the bine cif he event onL y 22 7-8 TEMPORARY 1. Sonnet Pem)itPiocedures: Addrt=o-,, Of current a. A banner permit is BANNER(S): approved Podicy To the i eguired for of manual, orgonizations o indivichi-afs reserving the Sunken Gm dens and Atascadeto Luke Park temnorary bat)i)er holders, These general ,orocedures shall also crw)y to the flat) holder- on El Comirio ReaL along the front o the Sunken Gardens. The flags Shall on1v be aflowed for displav fo one day only, durina an event. No temporary bonnel S Shall be ,oerrr,itted at these facHities that are not disp)'oved in the banner holders. Unauthor;zed booners- will be token down. & All banner Permit requests for the &inken Gardens and Atascodef o take Pat k Temporary Banner Hokien.; shall be cuthorized by the Page 5,-,«f 32 45 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item ## Page ## Item Current Description Proposed Changed Description Justification Director of Cor„n,tlnity Setyices, 01, desiar7 Pt, and sab,,ect to a'yalklbffity. ApjWcotOn foons vre avuilabie at the Atascadero City Hofl. r. A written application is required by applicant, and must be submitted before a reservation will be considered. d. B'af'fleryerfnits for tilt. .-Sunken Gaidens and ktascadero Loke Pork Temporary Bonner' l7 old'ers 5haif be rnatie 1n the order of receipt of application fey the DeDartrnent and 'Subject to the avaik7b,'Uty of the facility, Specific dote reservations cern he Submitted 0 mcxrfnufn of one ii! falef,dar yef"r in odyance from d Cite a+` application. Temporary event banners for City sponsored activities Have Priol ity. In the Sunken Gardens, Farmer's llfarket banners w ff be placed over ctfi permitted banners on ia�e?fle5dgy5Qdllj; and wlil he removed the Saine £Joy. e. Only banners announcing events or activities taking place in the Sunken GardensJColonv District may be Page 6 c}f 32 W. ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item # Page # Item Current Description Proposed Changed description Justification displayed in the Sunken Gardens. Only banners for events or activities taking place at the Atascadero Lake ParklZoo may be displayed in the Lake Park banner holders. 1. A Hermit will not be issued under the following conditions: lnsufflcient Notice - Wher de,oal-ttr,ent personnel cannot be scheluted, focil,ties vrepaled, Lir othef Conditions relcltillg to ctich use Cannot be completed in the tine between the date of the rearrest and the yr'oposed event. Wheo Terr7porary 9anneis are Posted Prior to .Approval — 141hen a tenlporou event bonnet has been t3osted on the Sunken g=ardens or .Atascadero Lake Palk Panner !'/aiders prior to receiving approval. 2. Temporary Event fian,let. ,Ren, tri'1-ef79en ts: a. All tempof cry event banners mounted on the Sunken Gardens and ,Atascadero Lake Park Temaorary Manner l;oiders roust compiv with the conditions an,d regWrements specified: i. fiarrners intended Pag,e 7 of 32 47 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item # Page # Item Current Description Proposed Changed Description Justification f0f the cnnouncetrento community special events Lind activibe3 Conducted by c) r q o r? iz a t 1 ons oniv. Fof- p ro fit1c o m ni e rcia I banners will .not be oflovved, gonn,,rq c -) t a political norure sfor condidates, politicof events and messaq6s) cire, prohibited. jr.i. B0171?ef'S may be Masted 21 dans prioto the eve,3f and no sooner. i;;. Thopermit holdFrliq responsihe foo postinq and ref"'Ovie)(7 the temporary evert bantiei. iv. Bonnel5 trust be removed vvithin one day after the eve?)t. If the banner is left P more than one day after the event, City Personnel will remove the banner and a $25 fee will be charged. The banner will not be released to the owner until the fee is paid. b. Banner; must be: Width —8 rt., height — 3 ft. Ond be 0 Lyofessional qoafity,, C. A8 temporcry event Page 8 of 32 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item # Page # Item Current Description Proposed Changed Description Justification banners trust be costed on the established banner holders only, unless expressly oppr-oved by; ti3e Dlrectnr of Cornmunity rvi es Ct'RCei1F7t,'oJ7 p f �'£rf1?Jt 17y the cit"': o. .G perrnitmoy be cancelled based upon am" of tile followincl Conditions: i. If the permit is found to contoi n false or misleadinrr information, If 017V individuol, group, mei3rber or quest willfuilyl, CTI. through gross negligence, rmistreots the facility/erttripment, or violates any of the rules, policies, reoulations, terms and conditions £stablisheC for Use of th£ facility, If the banner is torn, Yipped of unsightly. If the Content of the banner is offensive to the public. If penritte£ defoults on, 01 has not cnmpleted all C01311itions Ond requirenN°nts fnr u5e of the teinporcro y banner ixolde rs. V. If the terrwor'ary Rage 9 .,f 32 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manua) Revisions Item Page Item Current Description Proposed Changed Justification # # Description event baruter holder is needed for DoWic necessrty or e17tef Gerfcy Use, 23 9 SIV,0KIN(3: City Ordinance ;#235 hrohib is (--=ty Ordinance 4235 prohibits Addition of newly smoking in a+l City-o,,vned sn-coking in all City -o'" reed Council aciopted "No Indoor facilities. Sraroking is indoor facilities. Smoking is Sirroking" Cirdinance prohibited ,vithin 20 feet of proh Kited within 2(J feet of any for the Zoo and City's any public entrance. public entrance. outdoor recreation areas and parks to the Cltv Ordinance No. 543 Manual, yrrohibr is smoking and tobacco vroducts in the Chartes Paddock Zoo andira the City`s outdoor recreatio!7 areas ono' parks. Srnnkinq is permitted irr poved purCing Pots only. 24 9-10 ALCOHn-LICALCOHOLIC BEVERAGE ALCOHOLIC BEVERAGE SALES Clarify, ft -1 the title, that BEVERAGE POLICY: POLICY: it is alcohol "sales." SALES POLICY: 7, Ratio of security guards to 7. Ratio of security guards to participants vvill be 1 guard participants will be 1 guard }yes per 100 guests or thereof. 100 guests. 2. 10 FACILITY ALCOHOLIC BEVERAGES: FACILITY POLICIES FOR Omit old language. POLICIES FOP Alcoholic beverages are ALCOHOLIC BEVERAGES: Sale Insert existing, of okoholic beverages ore not ALCOHOLIC allowed in City parks anrr approved Po''Fcy and allowed in City parks and BEVERAGES: facdl ties unless specifically current designated. Authorization to facrf+ties unless specificofly+ Addendum to desh7,^vted. Author±zgtion to sell al}_niaolic bevera,es at all approved policy. This seff alcohoilc beverages at all City facilities ryay be policy +.+brill go into Cit, facilities rmoy be requested requested in word€nat€on effect pending ira coordination with a facility •:vit-i a facility request approval by The State eeauest anplicatiron for a 5pec,rof application for a special event. Department of Alcohol event. If alcoho/;e beveroges Authorization for such permit Bpverage Control for ore for sale, o permit from the will be at the discretion of the Pacific Harvest Catering State ofColifo.rnia, .41cohoi Di ec_or or his designee, If to obtain a Beer and Beverage Contial, wih be• alcoholic beverages are for v-jine license. (By law, sale, a permit from the State rerru;>ed. Proofof liabIlrtv hard liquor is not of California, .alcohol Beverage insurance in the amount of orre permuted -,vlth a million dcWars (S1,000 L100; is Control, will be required, permanent Beer and also regUlf ed for the safe gf Proof of liability in urance in wine license for the akohofic beverages, nomuaa the amount of 51 million premises.) the City as an odditionol dollars is also required for the sale of alcoholic beverages, insured. No ane carder the ape of 21 is gflowd to con5urire naming -the City as an Page 10 of 32 50 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manua! Revisions Item Page item Current Description Proposed Changed Justification . # # Description additional insured. No one alcoholic beverages. under the age of 21 is allowed Authorization for such a permit will be at the discretion of the to consume alcoholic Director, or designee. beverages. Pavilion & Colony Park Community Center Alcohol Policy: • Nord Liquor is not permitted at functions including wedding, birthday parties, and other events. !Beer, wine and champagne are permitted) • A certified bartender is required to serve alcohol at all Pavilion and Colony Park Communitv Center functions. The Pavilion Coordinator may waive this requirement if the event is a "low risk" non-profit function and a sober supervisor is present to serve the alcohol and monitor consumption. • Security guards are a requirement at all events in which alcohol is served. One security guard is required per 100 quests. • Special event insurance must be purchased at all events in which alcohol is served. The insurance includes a general liability and liquor liability premiums. Insurance may be purchased through the City of Atoscadero as an Page 11 of 32 51 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item Current Descriptions Proposed Changed `' Justification # # Description additional insured for one million dollars ($1,000,000), No alcohol of any kind may be served for minors or at parties that are in honor of someone under the acre of 18 (re: 15r" or 16th birthday parties). Major Special Events Alcohol Sales: If alcohol is sold at a main special event, the applicant is responsible for providing to the City of Atascadero, and to post at the event, a copy of the State alcoholic Beverages Sales Permit. To secure this permit, the applicant must receive a letter from the City stating permission to sell alcoholic beverages on City property. The letter must be presented to the State Department of Alcoholic Beverage Contral located at 3220 South Higuera, Room #305, San Luis Obispo. 26 11 AMPLIFIED Amplified music is allowed in Amplified music is allowed in Clarification. MUSIC AT certain City facilities, upon the certain indoor City facilities, Atascadero Police INDOOR approval of the Director or upon the approval of the Department reviews FACILITY: designee. Amplified music is Director, or designee, and are and approves all bands allowed in indoor facilities also subject to approval by the for security risks, etc. Atascadero Police Department, from 8:00 a.m. to 12:00 a.m., Amplified music is allowed in unless extended by the Director or designee. indoor facilities from 8:00 a.m. to 12:00 a.m., unless extended by the Director, or designee. 27 11 AMPLIFIED Amplified music is not allowed Amplified music is not allowed Due to Colony Park MUSIC AT at outside facilities, unless at outside facilities, unless being located near OUTDOOR FACILITIES: authorized specifically by the Director or designee, or unless the request meets one of the authorized specifically by the Director or designee, or unless the request meets one of the residences, it is suggested that no amplified music beallowed in outdoor Page 12 of 32 52 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item Current Description —7Description Proposed Changed Justification # # following criteria: following criteria: areas. Does not apply 1. The amplified music is 1. The amplified music is to amplified sound at conducted during an conducted during an ball fields. approved Major approved Major Special Special Event. All Event. All provisions of provisions of the the Major Special Event Major Special Event policies must be met. policies must be met. 2, The amplified music is 2. The amplified music is conducted at the conducted at the Atascadero Lake Park Atascadero Lake Park Bandstand on Fridays, Gazebo on Fridays, Saturdays, Sundays Saturdays, Sundays from noon until 9:00 from noon until 8:00 p.m. p.m. 3. The amplified music is 3. The amplified music is associated with the associated with the annual City -sponsored annual City -sponsored Concerns in the Park Concerts in the Park Series. Series. 4. The permit holder is 4. The permit holder is required to required to immediately comply immediately comply with requests by City with requests by City staff to reduce the staff to reduce the music volume. Failure music:volume. Failure to comply, will result in to comply, will result denial of future in denial of future requests for amplified requests for amplified music by the permit music by the permit holder. holder. S. Amplified music is not allowed in outdoor areas at Colony Park due to the nearby residences. 28 11 INFLATABLE INFLATABLE BOUNCER POLICY Addition of Policy into (OUTDOOR FACILITIES): BOUNCER the Manual. POLICY Inflatable bouncers are only authorized in the following City (OUTDOOR of Atascadero parks: FACILITIES): • Atascadero take Park — Next to large reservation areas only, unless associated with o rna%orspeclel event. Page 13 of 32 53 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item # Page Page # Item Current Description Proposed Changed Description Justification + Sunken Gardens Park The following rules apply: 1. Use of an inflatable bouncer is ONLY allowed with reservation of park site. 2. if site has electrical outlets, they must be used to power the inflatable bouncer and the additional utilities fee will apply. if site does not have an electrical outlet a "quiet"style generator must be provided. 3. Only ONE inflatable bouncer is allowed in a park, per day, unless special authorization is given by the Director of Community Services, or designee. 4. Stakes are strictly prohibited in City parks. All inflatable bouncers are to be weighted down. 5. The City of Atascadero must have a valid copy of the vendor's liability insurance policy on file. 6. inflatable bouncers with water- features are strictly prohibited in all rks. aparks- Page 14 of 32 54 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item ## Page ## Item Current Description Proposed Changed Description Justification 20 11 RULES AND in order that activities at City in order that activities at City Amendment to allow REGULATIONS: facilities can best be enjoyed facilities can hest be enjoyed by non-profit rental of the by everyone, basic rules of everyone, basic rules of good Sunken Gardens for flea markets or good conduct ktCt €n list be conduct must }e observed. rummage sales. Not to observed. These include, but These include, but are not exceed two, oryanizec are not limited to, the linnited to, the following: events a year. foIka aging;: 1. All City ordinances 1, All City ordinances rnust be observed. must be observed. 2, Gambling, the use of 1 Gambling, the use of obscene language, obscene language, dangerous conduct, dangerous conduct, unusually Irak€CI unusually loud amplified music, ora.ny amplified music, or other activity that any other activity that caeates a disturbance creates a disturbance will not be permitted. v+ 1l not be permitted. =3. The sale of alcoholic 3. The sale of alcoholic: beverages without the beverages ewithoutIne proper permits is proper permits is prohibited. prohibited. 4. No equipment or 4, No erluiprnent or furnishings shall be fkin nishings shall be removed from a facility removed from a without Director facility "vithout approval, Director approval. 5, Anmals are not 5 Animals are not allowed in City ak€owed in City buildings, except fur buildings, except for service animals for the handicap assistance disabled, uniess purposes, unless Director approval has DirPctoi, approval has been given. been given. 6, Orgon zed flea markets & Flea Markets and and rummage sales are rummage sales are permitted it) the no- permitted on City Sunken Gardens, no property except for more than twice a year. City sponsored events. Flec; Markets need to be oracanlze d by o nor, - Failure to comply with the pro. fit organizotion, rule= and regulations may With ctecarhrr marked spaces, subject to the result in termination of a CSpp'tojval of the facility use permit. Diwec:tor, or designee. Page 15 of 32 55 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item • Currant Description ' Proposed Changed Justification # # Description Failure to comply with the rules anti regulations may result in termination of a facility use permit, 30 12-1.3 FEE AND S. Resersrations shall be macre 5, Reservations shall be made Clarification Allows PERMIT in the orcei of receipt of in the order of receipt of groups to reserve PROCEDURES application by the application by the facility rental sates Deioartrnent and aerb)ect to Department and subject to farther in advance. the availability of the the availability of the facility. All required fens facility. All requr red fees must be paid prior to the rust be paid prior to the facility being utilized. facility being utilized. Specific date reservations Specific date reservations can be submitted a can be submitted a maximum of one (1) maximurn of one (1) Calendar year in advance calendar year in advance from the date of froYi date of application. application. Povh''fon Con.Vnuing multiple -date reservations can be reservations can be xubmitted a rnaxirnum of eirthteen calendaL nit nths submitted for a maximum in ao`dvonce from the orate o� tirne period of one (1) cppflcotion. calendar year in advance frons date of application. C011tir7uing multiple -date reservations can be Rec-ognized non-profit submitted for maximum organizations (see time period of one (1) Classification of lrsers calendar year in advance tie tion) continuing multiple- from date of application. date reservations are to be submitted for a maximum Recognized non-profit time Period of one (1) organizations (see calendar year in advance, Classification of Users Section) continuing 3. A security deposit may be multiple -date reservations requireci at certain are to be submitted fior a facilities anmust be pair/ maximum time period of Page 16 of 32 56 ITEM NUMBER: C - 3 DATE: 10126110 Recommended Manual Revisions Item # Page # Item Current Description, Proposed Changed Description Justification in fuR 20 business days one (1) calendar yeas- in prior to the facility being advance. confirrnf-d. This feeshail be refunded only if the 7. A security deposit may facility is left clean and be required at certain wivnota damage to the facilities and must be bufiding or its furnishings. paid in full twenty 120) The City reserves the right business days prior to to retain all or part of the the facility being security deposit if facility confirmed. This fee is, left unclean or shall be refunded only if damaged. If event runs the facility k left clean over the agreed -Upon and Without darn3ge to time., fees will be the building or its deducted from the furnishings. The City security deposit, reserves the right to retain all or part of the 12. At Certain events, City security deposlt if -staff may be assigned to facility is left unclean or assist at a rate o' 515 per damaged, or the poh"ce hour. This, fee must be de p a ttn) e n t is paid prior to the event disoatchecl to the event. date. If event runs over the agreed-upon tirne, fees 14. Fees for indoor facilities vvill be deducted from will be based on a one- the security deposit. 'TOuf rr)rn€rnul-n rentai time frame. Fees4o+- the 12. At special events, City Pavilion will be based any staff may be assigned four-hour minimum on to assist at a rate of Friday, Saturday and their fully allocated Sunday, hour;v eate. This fee rnust be paid prior to the event crate. 14. Fees for Indoor facilities vvill be based an 3 one- hour minimum rental tune frame. Fees for the Pavilion will be based on a four-hour nninimurn on Friday and Sus: day. !See orale 15 for facility minilnum cha_-rqe) Paye 17 of 32 57 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manua! Revisions Item - Page Item Current Description Proposed Changed Justification # # Description 31 13 CANCELLATION By PERMITTEE: BY PERMITTEE: Clarification. Due to OF PERMIT: To cancel a reservation or To cancel a reservation or additional staff time change the elate of a facility change the date o" a facility; ncurred to administer usage permit, the permittee usage permit, the permittee and process the change. must give a minimum of must g'Ne a minimum of twenty (20) business days twenty (20) business days written notice for all indoor written notice for ail facility reservations and the indoor routdoor facility Sunken Gardens Park. A reservations. A reservation reservation deposit (if, deposit (if applicable) may be applicable) m iy be transferred, but is riot transferred, bugs riot refundable if permittee refundable if perrraittee cancels, A reservation cancels. chonaeorra odificotion fee, bused on the City's current To change the time of,:r-,. fee schedule, e il) be oppfied. event, a minimum of 7 days notice is required. In the case of inclement To change the time of an weather for outdco: facility event, a minimum of 7 days reservations, the applicant notice is required and a may request a full refund of reservotion Change or u age fees or reschedule the mod 'icatfor? fee, bused On1j the City's currentlke reservation on t ate, schedule, Wi!(he applied. in the case of inclement weather for outc}oor facility reservations, the applicant may request a refund of usage fees, sub;ect to on odrninish,otive fee, or resc:heduie the reservation date. 32 14 FEES: CO-SPONSORED CLASS: Class "A" crEteria must lag. met. Co- sr+onsored status is extended OMIT ENTIRE SECTION to groups prmvid€ ag a service with a formal partnerslnip with the City of Ata5G3dero. Co - Page 18 of 32 ITEM NUMBER: C - 3 DATE: 10126/10 Recommended Manual Revisions Item Page Item Current, Description Proposed Changed Justification # # Description sponsorship status does not require that normal staffing 1--iatterns be maintained. The organization or activity must be organized with the expressed purpose of conducting non-profit prograrns/services for residents. A copy of the group's, bylaws and financial records may be required. 33 14 FEES: FEE WAIVERS: CO-SPONSORED STATUS: Fee, +,vaivers not Any group or incliv'dual Due to the co5t of operations granted can be and maiptenance, fee woiver5 conducting events may qualify for a fee waiver. IIn order to qualify, the event must mee*L one of the following three appealed to the City Courc![, Cost recovery goals cannot be met if fee waivers are con-imon. Nlajntainlng o.re generally dis-couroged. �,'owever, on sr case-by-case bosis, events by other criteria; consistency and py-ofit organizotions rrioy 1) Proceeds from the event go fairness to granting to a chartable orgaNzatiar qualify for co-soonsored status waivers is problematic. with the fifty. In order to qualify, the event must meet one of the following three criteria and approved by vvi'h a demonstrated record of direct service to the Atascadero community. 2) The event directly benefits To honor the, service and sa c i fi ce of Veteran's and Veteran's City of Atascadero facilities, Executive Manage meat: organizations. programs or services. 1) 6overnniental cooperation. 3) The event is conducted by a 2) The event aright otherwise group in Classification A be conducted by the Ciro of Atoscodero, cind directiy and is determined by the City Council or the![ benefits City of Atascadern Designee to be for the facilities, programs or greater good of the serf, ices. residents of Atascadero. 3) The event is conducted by on Any group applying for a fee 01'aani-mition with o formal of.1ree men t with the City to vialver must submit a written request, at least three weeks prior to the event, stating the conduct.such events or artivffies. just[fication for the waiver. All Tj,, Veteran's Memoriol fee waivers are granted at the reservation fee MR be waived f -r Use of the' Memorfol by discretion of the Director of Veteron's orgonizations, Community Ser.,';ces. Page 19 of 32 59 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item Current Description Proposed Changed Justification #€ # Description indiuiduol Veteran',; or farniiies of +Jeteran's forservices and events, No security deppositwill be required, 34 15 EXPLANATION Fees ?salsa Leen established Fee,, have been established OF BASIC FEES: r nsidering that only the Lasix_ considering that only the basic ficil;ty is to be furnished. This facility is to be furnished. This includes: includes: 1, Norinal utilities 1. Normal utilities 2. Normal maintenance 2. Normal maintenance 3. Standard table and' chair 3. Standard table and set-up chair set-up 4. General supervision. 4. General supervision >, sound set-up v"Ith microphone (Pavilion only) 3� 1a EXPLANATION INDOOR FACILITY MINIMUM INDOOR FACILITY MINIMUM OF BASIC: FEES: CHARGE., CHARGE: Fees fo{ indoor facility Fees far indoor facility reservations are based on an reservations are Lased on an hourly rate. There is a hourly rate. There is a minimum of two (2) hours minimum of two (2) hours rental fee for the Pavilion rental fee for the Pav'l on Gronstrancl and Rotary Granstr-and and Rotary Rooms, Rooms. All other meeting All other meeting rooins may roorns may be reserved for a be reserved for a one (1) hour one (1) hour minimum renal minimum renal fee. There is a fee. There is a four (4) hour four (4) hour minimum on minimum on Friday and Friday and Sunday at the Sunday at the Pavilion. Non- Pavilion. Non-profit groups profit groups niust reserve the must reserve the Pavilion for a Pavilion for a mirriniurn of rninimurn of t-�+velve (12) hours tv,eive (12) hours on on Saturdays. Private group Saturdays. Private group rentals or Saturdays are a flat rentals, on Saturdays are a flat fee for the entire day. Poorns fee for the entire day, maty he booked at an hourly rate (with o 4 hour minimum) on Scturda s if the reselyc ion is made within 30 days of the event. Page 20 of 32 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manua) Revisions Item Page Item Current Description Proposed Changed Justification # # Description 36 16 - FACILITY FEE OMIT ENTIRE SECTION Facility fees v ill not ue 20 SCHEDULE: included ir: this f0anual. 37 21 SOFTBALL TOURNAMENT APPLICATION TOURNAMENT APPLICATION Ornit fee listing, PROCESS: TOURNAMENT PROCESS: Facility fees -,vili not be GUII>ELINES: 1. Subrr,ittal of 1. Submittal of tournanlent includeC it this townarnent application fonn, approval N1ancia1. application forn), Of proposed tOurnarnent approval Of proposed dates, focatinr;, fie€ds used, tournament dates, and payment Of application kocatlnn, fieldiS Used, fees. and payment of 2. Sponsors to n-,eet v.-ith application fres colT7f on"'ty Services sto no later than one (1) week FEE SERVICES /OPTIONS r.�14)r' tO tournament to P1 $50 /site Reservation event schedule, Fee Iv"ill be services requested, and applied to options desired. Fees for the Field Use the services and options are Feej. Field listed in the cusre'ot Cit,, X37 Use Fee Atosc adero Fee Schedule. 3. Managers are responsible nlandatOryj for their durr pster fees. $20.00 / Hr per field OR $500.00 j Day for 2 fields and the BBC Area $750,00 / 2 Days fOr 2 field's ana the BBC. Area $100,00 / site Security deposit, {refundable, Submitted one week orior to the tour namen') $50.00 Food Concession Fee (optional) $20.00 / Hr Field Lights 'optional, Page 21 of 32 61 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manua! Revisions Item # Page # Item Current Description Proposed Changed Description Justification Paloma Creek Park 8',. Allo -d Field only) $15.00 / Hr Recreation Leader to SLIoervise facility (May :e assi^ned at the discretion of the Director of Cornmu,nity Services) $50.00/site Last key f lock rP olacemelt fpe (if facility key is not returned) $25.00 / Hr City Staff clean-up time (charged za Tournament Director if required) $50.00 Field pi eparation fe $50.00 /field Base Rental $200.00/field Base searrity deposit 2. Spon.sol to meet,,vitb Adult Sj�orts Recreation C-oordinator no later than one (1) week prior to tournament Page 22 of 32 62 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page ` Items Current Description Proposed Changed Justification # # Description to revew event schedule, services reyuestecl, and options desired. Fees iot the services and options are listed below: 3. Manageoa are lesponsiblefortheir dumpster fees. 22 F-JOD HRVIC-E Pavilion on the Lake. Pavilion on the Lake: A�Idition of existing POLICY: n complete commerda' Ccrterincrservice-, ore avcfilcroie Policy into the Ivianual. ex0osively through Pacific Ochen, offering a facility far Horve.st Caterinc. Pacific various types of food service. Ac essur-:es such as dishes, Harvest Catering indudes 1 dinner mate ver c].{lest, antensiis, utensils, Clips. glasses, water-c/obJets, coft£e rnuas cind silver, -,v3, -e, linens, and servers, No outside cateimct cookware are not avaiiable. companies are Oermitted. Renters mov have the option to rept the kitchen Of Gya: oblej and fire/Dare their own food without the seiyices of an outside commercial caterer. Accessories such os vlctes and uteri-,iL ale not included as part of the kitchen rental. 39 22 FOOD SERVICE FOOD PREPARATION FOR FOOD PREPARATION FOR Prevents outside SALE: POLICY: SALE: venl_lors frorn Il)(II1JdU3lS or organizaticns Indivldl_:als or organizations ccrntpetng =or bus !�.ess may request permission to sell rrlay request pertrfissior, to sell on City Property viith o?collect donation, for orcollect donations for City contractors, Providing food ser, -ices at the providing food services at the above locations. ebove location,. Permittee shay; follow the Permittee shall follo.v the procedures hereinafter set procedures nereinafter set forth. It shall be the full fart^. It shall de the frill responsibility of the irldivlduai responslbWty of the individual OT organizati-un to contact the ar organization to contact the County Health I)epartrnent to County Health DepartrnH.nt to determine the exact determine the exact requirements pertinent to the requirements pertinent to the type of use. type of use. Page 23 of 32 63 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item # Page # item Current Description Proposed Changed Description Justification 1, individuals or 1. Individuals er or organizations wishing wisiiin ,to sell or to sell or coiled collect donations for donations for food food services mus` services must suhr?sit ai ornit an ar: application for a application for a permit to use a City perrnitto use a City facility a rn€n€€nun-r of facility a minimum at" twenty (20) business twenty (20) business days prior to the event. days prior to The Applirations may he event. Applications obtained at Atascadero may be obtained at City Hall or at the City of v:tsJ:v.atascadero,or,e,. Atascadero, 6907 El The safe of food or Can-ino Real, beverages on C,•,tv Atascadero, or at ,oropef-tv must not atascadero.ora. conflict with existioq coocessions o.r- 7. The Director of the contracts afreadv in Department of Place foo City facilities. Community Services shall approve or 2. The Director, or - disapprove all designee, shall approve requests for the sale Or disapprove all or collection of requests for the sale or donations for food collection of donations services at City foo food services at City facilities. facilities. 3. V approved, the 3. If approved, the applicant will be applicant will be required to contact req€rsred to contact the County Heath the County Health Department to LDepartrnent to receive a permit for receive a permit food sales for a for food sales for a temporary event. temporary event. Their office is located Their office is at 2156 Sierra Way, located at 2156 in San Luis Obispo Sierra 'Way, in San (781-5544). Luis Obispo (781- 5544). 4. 4 ropy of the County Rage 24 of 32 M ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page ' item Current Description Proposed Changed,, Justification # # Description Health Department 4. A copy of the Cuunty perm t must be Health Department provided to the permit must be Departinhent of provided to the Ciommurdty Services Departrnent of a nhlnlmurri of ten Community Services a (10) business days minimum of ten (10) prior to confirmation business days prior to fear use of the fac<ity. confirmation for use of the facility. 40 23 MAJOR Individuals, erganizat ons, or incif-,+id=gals, organizations, or Addition of neve SPECIAL EVENT busnesses may request the businesses may request the use useable facilites for PROCEDURE',: use nfAtascadero Lake Park or ofAtascadero Lake Park, Major Special Events. tike Sunken Gardens for major Sunken Gardens Park, $'LOCPUM sraecial events. Park or the Veteran's Memorial for mainr special events. 41 23 MAJOR Applicants may request Applicants may request L ipaate ; ame of SPECIAL EVENT Per to (hold a major permission to hold a major eyaiced form. PROCEDURES: s,;aecial event by submitting an special event by submitting an "Application To Use A City "Outdoar-Facftity Use Facility For Ma or Special Agrpernent Anpficction." Events." Appiicatons Applications describing the describing the event are to he event details are to be submitted to the City Hall submitted to ,Atascadern City Annex, Department of Hall. Community Services Office, 6905 EI Camino Real, Atascadero. 42 23 M.AICIR DEFINITION OF MAJOR DEFINITION OF MAJOR Clarification. SPECIAL EVENT SPECIAL EVENT: SPECIAL EVENT: PROCEDURES: The Mrector of Cornnaunity Tne Director of Community Services, or This/her designee, SHr ices, or designee, based on based on one Or more of the one or more -f the following follo: ing criteria may criteria may determine "blajur determine a "Maio, Special Special Event" status: Everts" status: 1. Estimated attendance 1. Estimated attendance of over 254 people. of over 254 people. 2. The event organizers 2. The event organizers r,vili receive fees or will receive fees or donatons. donations. 3. Amplified music or 3. , mpiified music or entertainers Evill be entertainers will be present. present. 4. Paid entertainment vi l Paid entertainment will be present. Page 25 of 32 65 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item Current Description Proposed Changed Justification # # Description be present. 5. Food or alcoholic 3. Food c,r alcoholic beverages are to be beverages are to be sold. solei_ S. Special event involves 6. Special event involves special security or special security or public safety controls. public safety controls. 7. Precludes any other 7. Precludes any other uses at the Park or use,, at the Park. E<xifit ", 43 23 MAJUR APPROVAL PROCESS: APPROVAL PROCESS: Can be approved SPECIAL EVENT It "Ma'or Special Event Status" If "Major Special Event Status' without COram@SSIOn PROCEDURES: is cetern'rined, the Director of is determined, it is of the involvement avoiding Con-iiunity Services will make discretion of the Director, or time delays for a recon-imenda`ion for designee, to 113prove_ Or deny applicant. the event application' approval or clenial to the Atasc_adero Parks ;and Recommendations and Recreation Commission for all comments wiH be sought ft -am first-time external events only, the Police, F€re and Public Recommendatons and Works Devortments prior to c:ymments %rill be sought from approval by the Director. n,. designee. the Police Department and Fire Department prior to review by the City Council. If a group picn7rc area, the The Director of Community bandstand or'the gazebo have Services will approve all already been reserved at the continuing or recurring, events A,a-adero Lake Park, the unless the applicant has appfication may not be requested significant changes apuroved. to the event. Ivo more than six major s-,eCtai events will be allo',,vea at Atascadero Lake Park during the period of time between and including the Easter holiday weekend and the Labor Day holiday vr,eekend. A m€ninurm of two (2) weeks is required between major special events.. Nlajnr Special Events. will not be granted if a group picnic area or the ,gazebo has already Page 26 of 32 •• ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item" '.Current Description Proposed Changed Justification # # Description been reserved. 44 23 MAJUR ALCOHOLIC BEVERAGE SALES: ALCOHOLIC BEVERAGE SALES: Redundant. Instead of The applicant is responsible Please see Alcolwifir Severaqe SPECIAL EVENT re -listing the entire Soles Polic Y, vocte 9. PROCEDURES: for providing to the City of Policy, place reference Atascadero, and to post at the to page the Alcoholic event, a copy of the State Beverage Salesection Alcoholic Beverages Sales is on. Permit. Tosecure this pennit.. the applicant most receive a letter from the City stating pet -mission to sel' alcili-clic beverages on City property, The letter must be presented to the State Department of Alcoholic Beverage Control located at 3220 South Higuera, Room #305, San Luis Obispo. 45 24 MAJOR BOUNCE HOUSES fOUTDOOR Addition of reference SPECIAL EVENT FACILITIES):: to Bounce PROCEDURES: XeGse see Infictable Bouncer Houses Inflatable Policy (Outdoor Facilitie sl, page Bouncer Policy, ii, 46 24 MAJOR CLEAN-UP/TRASH DISPOSAL: CLEAN-UP/TRASH DISPOSAL: City will recover costs it is the general policy of the It is the general policy of the SPECIAL EVENT from renter %vhen PROCEDURES: City of Atascadero that the City of At3scadero that the additional resources facility be returned in the facility be returned in the same are required to return sarne or better condition than or better cnriciltion than facility to original received. It Zvill be the received. It will be the condition, responsibility of the event responsibility of the event coordinator to remove all coordinator to remove all refuse generated lythe major ior refuse generated by the major special event, Failure of the special event. Failure of the event holder to leave the park event holder to leave the park in a clean and urilittered in a clean and un -littered condition may result in condition may result in for-felture of all or part of the Gdd,%t,°OQOI chcrQes to OPPYCOOt security deposit. A minimum of one commercial grade, three yard capacity, refuse container Page 27 of 32 67 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item # Page # Item Current Description Proposed Changed Description Justification must be provided by the event coordinator. The container(s) is to be deliver ed no more than two (2) days before the event and picked up no later than two (2) days follavving the event. Refuse containers ma V be obtained a t Atascadero Waste Alternatives, (466-3636), located at 7625 Sar, Luis Avenue, Atasca6ero. Confirmation of refuse container rental must be provided to the City at least 20 bus4)ess days prior va the event date. Trash pickup and emptying of facility trash cans during and after the event vvill be the responsibility of the event holder. Recycling containers must also be provided at all approved major special events held at City facilities. The event Bolder is responsible for all fees associated witE renting said equipment. 47 24-25 MAJOR SIGNAGE: SIGNAGE: Omit #5. Temporary SPECIAL EVENT All signs posted for major All signs posted for major Banner Holder PROCEDURES: special events held at City special events held at City Procedures is now in facilities must confoln) to the facilities must conform to the place. No longer City's sign ordinance and be City's s€gn ordinance and be relevant. approved in advance by the approved in advance by the Director of Community Director, or designee. beici,,u is Services o.-iris/her designee. a brief outline of the guidelines Belcivv is a brief outline of the regarding special Pvent guidelines regarding special signage. event signs. 1. Signs will not be 1. Signs will not be allowed that are allowed that are off- off-site, from the site from the actual actual even,. Foo event. For example, example, signs in signs in the Sunken the Sunken Gardens cannot Gardens cannot Page 28 of 32 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item Current Description Proposed Changed Justification # # Description advertise an event at advertise an event Atascadf-ro Lake a, Atascarieto Lake Park. Park. 2, Signs py-oviaing 2. Signs providing directions to all directions to an event are not event are not allovved. Directional alloAied. sIgns are aho�'ved Directinna signs orly on ty"'t, actual are alloved only on event site. the acv':al evena 3. No signs can be site. posted on trees, 3, No signs can be utility poles. traffic posted on trees, signs, or any other utility Poles, traffic t--affic contro: signs, or any otnet devices. traffic control 4. Portable signs such devices. as sandvvich boards 4. Portable signs such are not allowed. as sandwicl-) boards 5. Ternporary event are not allowed. s:b-ns are permitted as long as they are less thantwenty (20) scL,a re feet, are not posted more thay-, twenty (20) days prior to the event, and are removed mrnedi3teiy after tnc event. 4S 2z MAJOR TEMPORARY BANNERS: Add reference to SPECIAL EVENT Wease see Terr7porqrY Ternporary Bannerjs) Banner(s), ryages 7-8, PR(DrHIURES: Holder Policy, 49 MAJOR PARKING: At trip discretion of PARKING: At the discretion of Clarification. SPECIAL EVENT the Director of Community the Director, or designee, PRO',-EDURES: Services, special arrangements special arrangement_: for for pay king such as off-site parking such as off-site parlkh)F, parking lots and shuttle lots and shuttle service may be service may be recludred. For required. For all major special all rnajor special events, events at the Atpcadero Loke parking spa, -es rnLfst he Pork, parking spaces may be reserved exclusively for reserved exclusively for Charles Charles Padoock Zoo visitors, Paddock Zoo visitors of Pavilion Parking lot attendants may be on the coke. Parking lot Page 29 of 32 We ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Bern Page Item Current Description ` Proposed Changed ' Justification # # Description required. At no time can attendants r -nay be required. parking space be reserved At no time can parking space exclusively for patrons of the he reserved exclusively for Major Special Event, All City patrons of the. Major S;oeciai Park facility parking spaces are Event. All City park facility to remain availadfe for general parking spaces are to remain park use. Vehicles are not available forgeneral L ratb!ic allowed onto grass areas park use. Vel-�lcles are not unless ti,e applicant receives aRowed cmto grays area, unless expressed permission from the applicant receives the Director of Community permission from the Director, Services, or- designee, 5D 25 MAJOR STREET CLOSURE: Any STREET CLOSURE: Any Clarification, Closure SPECIAL EVENT requests for :oad closure are requests for road closure are to of Palma Avenue, PROCEDURES: to i)e listed on a Road Closure be listed on a Street Closure betv)een East and West Request Form and submitted Request Form and submitted Mall, at the Sunken along Ath the special event along with the special event Gardens, will no longer application form, Road application fora, an d,gayatent. need Council review. closure requests must include Additional fees erre required for roacliiosures. Street closure suggested alternate routes, air emergency access plan, and requests Mu:t include proposed traffic conti ols. suggested alternate route,_ an emergency access plan, and City staff will review street proposed traffic controls. closure requests and the applicant be notified City staff will review street abc iut special traffic control closure requests and the reauri ernents. applicant vaill be notified about special traffic control requirements. Alt street Oosure f ecluests ore regalred to be appraveef by the Citv Coonc;,+. except Palmo Aver:r,e adjacent to theSunken Golder, between East eVall olnd West Xk off, which mov be closed tat rite C, iscletfor; of the Director, or designee, 51 25-26 r+i1AJ0R FEES AND CHARGES: FEES AND CHARGES: Insures fees are paid in SPECIAL EVENT A non-it.funclable reservation A/I facility rental fees are due a timely manner a nd wici pavobie upon submission P R 0 C, E D IJ R ES: deposit will be charged at the agreen-ient that renter Off the renta7aphiicotion. um'ess time an application is vvill return facility to its' otherwv se outhorized by the subr-nitted. Application for or cond4ion. Director. or de_; c-Lm use of Uty facilitieswill not be Page 30 of 32 70 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item Page Item Current Description Proposed Changed Justification # # Description acr_epted 'without the correct Applications for use of City reservation deposit for the facilities vJll not be accepted fatality requested. This without the submission o* the deposi= will be applied to the r'ulgior Soeciol Event Security [),-posit,Authorizotion Form. faCility use fees when paid. A security deposit will be The Security Deposit charged for- all major special AuMorizaticm Forttl is required to befitted out for all major events. This security deposit is due along with ail other- special events. This facility use fees a rninirnwn of .Authorization Form is due upon t'w'enty (20) business days ieservatonr of the focrlrtg. 1r the frcifin, is riot returned cleat) prior to the eyelet date. The and in its' orhgin7i toll nditi Cllr. entire security deposit vAll be the cost for any damages, refunded to the applicant, if the facility is returned clean additional sto f time or and in its original condition. extraordinary Pofice or Fire emergency services Will or- eadditional The cost for any damages or additionalfees will be charred to the credit cord listed on the form. deducted from the security deposit. 52 2 t fvIAIC)R ON-SITE STAFF SUPERVISION: ON-SITE STAFF SUPERVISION: Ful: cost recdvery for At certain events, City staff At certain events, City staff may SPECIAL EVENT staff time. PROCEDURES may be assigned to assist at a be assigned to assist at a rate rate of $10.010 per hour. If of their firify offocated hourly applicable, this fee must be rate. If applicable, this fee paid prior to tie event. must be paid prior to the event. _ 2� MAK FIRE DEPARTMENT PERMIT FIRE DEPARTMENT PERMIT Clad=€:_,tion. SPECIAL EVENT INSPECTION FEES: INSPECTION FEES: PROCEDURES: If a permit %s required by the If a permit is required by the City of Atascadero Fire City of Atascadero Fire Department for inspection of Department for inspection of the rnajor special event site, the major special event site, specific fees may apply. specific fees may apply. Examples of permit inspection Examples of permit inspection fees include, but are not fees include, but are not limited to; inspection of tents limited to; inspection of tents over 200 square feet, over 200 square feet, insvectian of circuses, and use inspection of circuses, and use of open flange in an assemb zy, of open flame in an assembly area, ivea. Any City staff tinge out of the Any City equipment requested normal routine necessary for fort=e event will be charged to Page 31 of 32 71 ITEM NUMBER: C - 3 DATE: 10/26/10 Recommended Manual Revisions Item # Page # Item Current Description Proposed Changed Description Justification clean LIP, prepaf ations or the applicant at the rate repairs,,A] be charged dirfctiy established in the City'-, facility to the applicant at a rate of rental policies andprriceau,-es. 520.00 per hour—Any Crty equipr-nent requested for the event .-J11 be charged to the applicant at the rate established in the City's facility rental r.-)okies and procedures. Page 32 of 32 72 Attachment 2 FACILITY RLNTAL POLICILS-L-, PROCEDURES PREPARED BY- ST4FF OF ME DEPARTAMN'T OF COALU1,77VIT] SER T, ICES Revised A;94wmbe;;�45, :�44.+Jul 2 7 2010 73 ITEM NUMBER: DATE: FACILITY RF.NTAI_, POLICIES & PRQCEDTRES .4 Table of Contents FACILITIES Ai AI ABLE FOR RENTAL .....,., GENT -RAL CO-NMITIONS GOVERN-nG USE OF FACILITIES........... ... 3 .... ......_............... .............56 ABANDONED EQUIPYIE LT:- ................... ................. _.1 Q ADIISSIOtiTCCHARCES:.._.--------- ....._.--__...... -.____ -- - - -- - ............. 7 ALCOHOLICBEZ'ERAGEtiALE',� POLICY ......... .........................._----....----....-----....._..................9 AIIPLIFIEDMUSIC IN, INDOORFACILITY............... ....._- . ..._...... _.......... ............ ............. ._......11 __%TLiFIED NIUSIC IN OUTDOOR FACILITIES ------- .._,_. .... .._._ ....._..- .. ................ 11 AVAILABILITY OF FACILITIES: _..------------------------- ---------------- ............. - .... .................... ........ 6 CAPACITY OF FACILITIE',�:........ .........._................................................... ---- ................. ......... ........ ..... CEREMONIAL OCCASIONS: _.__,_. .., _............._... ----------_ ------------------------------------------ _. 7 CLEAN-UP :..... -------------------- .----------- .-.- - -- . - __...- --..._.__.____ --... --- ...... ---------------------- 9 CONCESSIONS:.. ..._.....__...................-....---....-------_----........-.........................._..._.._-- _--------------- 7 DAMAGE:-_... ....._..._..-_ . ....... ............... .................... ._............._....__.........._....__.-.......-- ............ S DANCES:, ................. ................ ...... ............ .... ...... -....__......_................._..9 DECCORATIONS ORSTAGEPROPS------------._.. --------------------- ..... ...........-.__----------- ---.---- ---- 9 DISPLAYING COMNIERCIAL N&TUTTEN M TERIALS :...........................__.................................. 7 DISPLAYING NON-COMNIERCL..L '�tIRITTE.r \LkTERIALS: ------ ---- . ..................... ..... .. EQL'IPME1\TUSE: --- ........................ --------------------------------------------------__---------- .......... 9 FACILiTYPOLJC'IE�`,FO RALCOHOL.IC BEVETLAGES .. ..._-- ..... ._- ... ----- .. .....i10 GE -NERAL POLICY: ........... .............. ............................ ...... ... . ---__ . _ .__-- _----.....__..G HOLRSOFOPERATION: ........................--..... --...-.....__........_..................._._ -- - ......_....... 6 INFLATABLE B01-7NEP. POLICY iX31.TDOORPAC ILILIES::......................................._.........---iI PERMITS AND LIC 'Eh SES: .... ....... _..............._................................... .......... ____ ..........................10 PROHIBITED BEHAVIOR: ---------------- _._----- ......... ...................... --------------- ................ .................... ....- 9 RIGHTOF FULL ACCESS ---------------------------------- ..... .-............... ---------------------------- ......_...........---------- 6 RULES AND REGULATIONS:._.._ ...... ............................. .........-- .._........................- ...-._.._........ 11 RULESOFENFORCEMENT: .......... ........... ..................... .......................... ................ ......_....... --.....-6 SECLRITYGUARDS:._........... ................ ................... _......_............ ............... ............... ... ............6 SIGNAGE:.........................................................__.......-......_........_............................... ._......_............ 7 SMOKING._ .............. ..... ..--- ... ................ .___ .................. ........ ...... ................. ....._. ............................. ...... 9 STORAGE----...-------------- ......... .....................--_ _-------------------------------- - - ...._...... .._--------- 7 SUPERVISION:...___ ........................_ _-----------------_---------- -----... _.....-------.-.__..---------.._..------ - 6 TENIPORARYBAN7.NER(S)__.. ._.. ..._......-..__._........_..........--..............._........_........ .._...6L FEE _ _ D PERIIIT PROCEDURES ...................._.............. .......................................... ......,........._.............. 1_' FEES..... ...................... ......... .................. ......... ........ ............. ___ ....... ...........,...............,.................... .......... ........ ....1=1 CLASSIFICATION OF USER,--,: .............. _...._..............._................._.........................._........_..... _........14 E_XPLA?ti ATION OF BASIC FEES.. ....... ....... __ ......... _ ...... ......... ....... ADDITIONAL CHARGES: .------ ..-_.... .. ...-....._.. ... .......... ..._................ ... ...-........_..1 INDOOR FACILITY Mn;I� LvTUMCHARGE. __- ..................... ..... ... . .....--..._.... 3 : OUTDOORFACiLITYMININIUMCHARGE..._. .................. .... .......... .....-.-.... ........... 11 ................16 74 C-3 10/26/10 i9 - 7[7C) 1 74 C-3 10/26/10 ITEM NUMBER: C ' 3 DATE: 10/26M0 SOFTBALL To/KNalloz/TGrnnzLrxzS................. ................................... .............................................. 6 rnonaaNIENTaepLoAzuzvponrEss.-........ --------_--..... _---...... --�� ERROR' BOOKMARK NoToEFcasu ALznHoocBEVERAGE SALE'S ...... '----...... --'_--------------------------------------------------- ...... ��s | APpooruLenoC EoIS: ...... .......................... ...... --- ..... ............ ................. ................... .......... .. -131S B UsINE sS L I CsNi SE ............ ... ........ -_---..... -------- ----- -_'--- ---- .z4 CITY OF ArAaCADEnxO ............. ....... ............ -......... .................................... -14 DISPOSAL .............------_-_----_---_----_-_---'z4 DECORATIONS: ...... ...... --- ......... .............................. ---...... -............. ---------........ z5 | ..... -......... ---........................ --.................... is ExuEnGENcToEnVIcTS:................................. ...... .............. -.... .... ..... - ... ......... ............. -,zm E0oIpslENToTonAaa....... ................ ............... ........... ............. .... ... ........ -....... --- .... ..... � -25 EVENT SECURITY: ...................................... ............................... ............. ........ .......... —.......... ....... z� Fsss.AsoCHARGES ........... _-.......... -.... ......... -......... ............... ..... ........ .... -._----2-; FIRE osPua;rNEzTpEx-N,zrINSPECTION FE�s:... ...................... .......... ................. ......... ........ zo | FOOD SALES ............................. -.......... ....... -'_......... -........ ......... ....... ............... _-�zll� LIABILITY ozx-RANzE:... --............ ............... --------------- ------ -'_-------------- ----.......... 24 o-.N-SrTEsTAFFscPsnVnsuzv-........ ... -......... ----- .... -........... ............... ...... ................. . �6 PARKING: ...... ---------------- -_--............ ... ......... --- ........ ... ...... ----------............... ��� PLOT nLANJ7AcozTrDIAGRAM ........ ... ....... ................. ....... ..................... ......................... z4 roxT4BLsoAprrATzonUNITS: ......... ............. --..................... --......... ...... .................... -. 24 SALE aTAz.......................... ..... ....... _----'.... ..... ... ........ -----_--------s SIGNAGE.......... ...... ........... ..................... .......... .... -................. ........ -_-'_-............ --.z4 sTArEe�ocnonrr� �n�p�n�nzs......................... -- ........ -.... ....... ... � 2� 75 ITEM NUMBER: C - 3 DATE: 10/26/10 FACILITIES AVAILABLE FOR RENTAL ANZA ESTATES Equestrian arena: Available for private rental otilr . No facilities ATASCADERO LAKE PARD: .hoed Field (Babe Ruth): High schoo'. sized baseball field with field lights, bteacher. and restrooaas_ Sea.atal at:aa�n:a-:_ Barbeque :area Wil: Barbecue pit o: tth searing people_ Electrrcin and 1i lttc availaaie- Barbeque Aeea -'_: Barbeque pit ivith senrag for approximately 1�tj people. Electricity and lights available. Barbeque Area =3: Barbeque pit �xith seating for approxit:aateiy 5Upeople. Elecuicitl- available -iso lights. Bandstand: C'ocefed state suitable for outdoorconceits. �iecmcin and liRlrts a,\ailable. Gazebo: An area suitable for outdoor weddinz ceremonies. Chairs available for ren o e e itch: or it h* Pavilion: 10.000 Sq. Ft faciliiv. suitable for receptions, dances, meetirtgS- and special et,ents. Kitchen facilit-v- and several various sized meeting rooms available_ {See page 12 forroom capacities) Ranger House%_lleefing Rootn: A house >ec&,L With a confereltcr room. Kitchen est and bathroom available `,'laxsss um capacitv 20 people. 500 Sq Ft. VC-teran's 'tletnori,al: (Jet , mea .,:arc,turdius tlte' `emus a1 -itr _ o in :aa ,ars;; t+atlt e t C r > > ret=r iia t^ be ]e c - CITY HALL: Public Sleeting Room iCnntei ence Room =41: Available for rental from 5:00am-5 013pm, \:onda,Y — Friday ONLY Sears ,7 people wi.h meeting room tables. Access to public restrooms 1.dio- C it v Hall Council Chambers: Available for rental from fi 00au: -:Npm, blo:adoy— Frida*r ONLIv. Seats 399 people assembly style. Access to public resiroa:ns..iu St dal lxblP. COLONY PARK: oftball Fields Tl and #'-: Two youth sized softball fields. No field tip ttmg. Bleachers at:d restroorns are available. ^. i I 1 aila Bat betlue Arta: yits avith and 'eann" f: _ b<<sl. tt cc�tu�- Restroom, NOT he x, ailabl- lelital 3 76 ITEM NUMBER: C - 3 DATE: 10/26/10 COLO",; ' PARK ( {l'1I SIU ITI' CENTER-, f -G IIf4i'ence Rocml :eetiria 1^um v,ITh of ° i c•cople EmI11)].ed alit : lap t.t: .m: ,�11.7e Arts & C'raft, Room: IS . ._lied f : ar. .. se, � -�tt s.r ...Lles Ind '111k, �', k... L.r..- _.1.tlti papa . � � a t�r�uie Dance & Exercise Room: Dane, rc. oul ,, rth a n1-11111111 aJ .. ? t,. ,) r lancz- t wI, and s[: n_ 1orr Gz'tnnasimn: =1111 Iz, -mL ".Ivm r .111.w:n.0 n. c"p= cat*. r: -i-,O w oir ,;CDO tmuruet rqugpoed with 6',Da kerbal.':; ous. -cores card. blra"_._�. ��_L. nae: * fere .,al;,.. Iiiu.alli?ted anre t;,l lr_ '�Tir.,.- z. ,r _ rr a: J C -they 517+''11 x'11:'1.?;llltl'"• Ol7tr or1S. PALOMA CREEK PA -RK - Softball _ -R : Softball Fields #1 and n2: Two adult -sized softball fields with field liahtinz. bleachers. and restroams. Sports Open Fields: Two large multi-purpose open space fields su1€able for sports activities or special events. Baseball Field !Little bear+fuel: Fenced. vouti: sized baseball field with bleat Se 1 1t a ,ail .. Equestrian arena: Adulti-p".1pow equestrian arena available for dailw use and speciai events. Arena lighting and announcers booth a:,:.-rnzv be r ::ted ut n, availal lhv: 1116 R, ler, aPT.Ln al. Barbeque at Equestrian gena: Barebeque area with 3 tables to accommodate 25 people. PAVILION Greatroom: Lakeview room wwath a masir urm capa-cm- of -3,30 barxluet. 2 j l receptio.,- 400 assembly theatre- Rotarw Room: Lakn-ieww• room with a n —,=num capacity of ''-J ban.;uet. hos reception. and 254 as�emblp theatre. Gron5trand Room: Like,new roam:tcconunrodates a mixtinuinof 7, > barq::et_ 1C,10 assembly theatre. CommunitwRoom: i Ieetiriz room acconuxiodates a maxrruum cf40 people classroom sn e or 70,is,einbliv theatre }cc»c_atf'11na 1,eryices: - C:a*el,xl tlLou�hnln=the -al 1c, con... t Pse_f-c H�i --, '~T DIT-lI PARI.: Larar�.,i. for+e5n..111_�c:_>Ie..,aiidle. -A`-3117 ve SeaNnn>. 1. t w5e. 111-011 f1. - -eason. 77 ITEM NUMBER: C - 3 DATE: 10/26/10 tiL _tiKE\' GARDENS PARK: Large. nmil i -purpose gn<s arra adjaces:i to City Adt:unistratioli Buildwe, suitable for special eve1in. No b=arbeglle facility orresuoon:s at'atlable. 78 ITEM NUMBER: C - 3 DATE: 10/26/10 GENERAL CONDITIONS GOVERNING 1. SE OF FACILITIES Th,e fo}lowltig condition: shall g_ovem the user of facilities. which are administered by the Department of Comrnumn Ser•ices. AI -a.ILABILITI' OF FACILITIES `i%cen use of facilities does rot conflict with the C it -,'s opeMt oris_ programs. activities, or maintenance schedule. their all be available for use l t i,in-rduals or p ups. Resen-ations will be granted at the discretton of the Director, or desrJ_aee, on a first -cone. first-sen•ed ba<srs for no more than o-ne year it aE arce. Applicatio=ns for use of public facilities will be approm:ed based oil a-: ailabrlin-. without discrurdnation or regard to t ae applicant's t'retcWx:lt or subject mart. including religious or political—,imj>oints or subject matter_ In the case of conflictin, usage. facilin- authorization is at the discretion oftite Director_ or designee. GENERAL POLICY It is the oboe Live of the Department that fadliaies Rare primariIv used by groups and indniduals for ccannnutain' recreation activities regardless of race, color, creed. ria:lonal orig!nireligion, sex_ ecorionuc statins. or area of residence of said group grid or indieidt.al. RULES OF ENFORCEMENT: The Director, or deli -nee. shall enforce, or cause to }• av, enforced. the provtsiens herein: and cliail ha : e the a,:thonn- to dean` use of any ficidity to an indfvrdaal or group who refuses tic, comply i nth the rules and re ulatio,', . RIGHT OF FT -LL ACCESS: The Department has the right of full access to activities at all tunes to ascertain complimice with rules. regulations, city - and state Laws- HOURS OF OPERATION: Danvn to Dusk: Outdoor facilities without lighting 6 OG a -m- to 1 My p.m.: Cnttdoer facilities with lighting nri a.ru. ati 120 miduiglrt: hldoor facilities (excludiitg Cit" :all nreetmg room or Co:tncil Chambers) Tie above are the standard hours of operation, unless extended by authori: ation of the Director. or desigrtee_ SUPERVISIO : A C'itt- of Atascadero employee shall be in atteatdance at ani- facility whenever'it is deemed necessary- the Director, or designee. Said department employee will deternune if all rules reg-.:lations. and laws governing ::se of the facilities are being complied tarsi i,. However. primas, responsibilities for confornizi .ce tcith slid nles. regulations. and law s rest with the peruiitnee. SECT-RITi' GUARDS: S r_urite gctards are required at all C'ixc facilities u.here alcoholic bet=eragcs are ,en:ed and at other events where the Director. or designee. deenxs appropriate_ Other tventt, ma,t : chit€c:. but are. n: -T 1 -wiled to ii-ncerts and e:c:nt with wore th.+n 1 uea v. .tt:,.clan c. or tli ,e ,. nth _.t, *e than . f -,he i :melees a::der the ane of One sec -,m Ty guard per hundred people �=shall be present for the full length of the event- miles aril nded ov ;he Director. or designee. Security- guard(s) are regttired to remain m site until all <uests and renters have left the pmluse� The expense for said securiv, guard(s) shall tie assimied by the pernuttee_ 79 ITEM NUMBER: C - 3 DATE: 10/26/10 CEREMONIAL OC.CASIO\S. i -.ere shall be NO use of Cin- facilrues that pall unco:-1nmiomLh- discourazt anti- re.limo.:s sect_ church, or sectarian denomination. Perfoin.an.,ces, activities. ses-:ices and presentations conducted or z1 en at facilities &hail not ttrrcoi,stitrmronally promote, suppon . or disca:ua^e particular reli�iaus or philoyapiucal beliefs. C APACITY OF FACILITIES: Perxmittee shall nut admit a greater mmmber of persons than the maximum capacity posted or docirmertted or, the facilit-, cord -m -Rion f�nL z, on :et. ?:P snhi._ t ! ,vt F,nU ha'L C ONCESSIONS: The Department of Contniumin Ser: icts reserves all concession rights. Programs. records- tapes_ books_ and related nem, may be sold in conjunction %with an event if thee, relate, to a perfornaan.ce or meeting if pnor written> approval ills been receit-ed_ Arrangements crust be malein adt since- and naav lie subject to a payment of a percentage of rhe ?gross receipts. whach will be determined by the Director. or designee iii . e< re _ -,-ins r f_21 : _ons i 1ra1>er7- =oi 111 -0 -_it v- ndor mah t l-ce x ih, P::i Ilion are ul,je,-t t 1 PV -'et, ADMISSION CHARGES: Unless specifically ,stated and approved in the penmvt, it is understood that activities or events will not be benefit affairs that no admission IN ill be charged, that no tickets will be sold a rd that nu collection or donation ,till be made_ C Ill ritalf- P"Ill di riser= 1T tli- tt- n , =$pill -,11:11 are i _emta f r,m this c- DISPLAYING CO\IMERC:IAL \IRUTEN <IATERLAiLS rSIC,NS. POSTERS. ETC No v.,rinen cotmnercial or advemsmz materials or sig_^s shall be placed in. on, or distributed about parks. faclllues eFcey- 1 .v :.1 c1c5:7-rte>` ryercr:,it _a mt, f1 ria tlrrr if :r is i_. c 111'1:110 lr lli evrtli r. 1sita:.l...,A,..:s,r,h:� t,f s�-n grin- during tc>e ttr.re r_f i°:e r ent c:-lr. DISPLAYING NON -('O'\1AIERCI_AL WRITTEN MATERIALS iPAMPFII.£TS. POSTERS, ETC.): Non-co-nineiml written matenal shall not be affixed to any park structtue- Srich material is allowed only i, coulunction, with a permitted etent. It shall not be displayed of offered is a manner to cause damage to the park strictures. flora, or facilities: nor s; -,all the material create a litter, €afet-,% or access problem. Tire distnbs:tnr of material :all be responsible for clearrnz .p an-. litter caused 1,vthe display or idi_tribunoe of oris material. SIGN AGE: Posting of signage related to ail,;erttsing an": event or, Cin -owned proper, -, mist lie autlionzed bt tl:e Director, or designee, :f advertising signage is approved, signs can only be placed at the fa:ilin where the event is to he held. No signage is allowed to be posted on streets_ util:tt poles. traffic i:grs. or other traffic control de,, ices 5izns can only: be posted a nraximun'. of 217 days prior to the event, and are required to be removed immediately after the event. Signs shall be reviewed and approved by the Department of C:oxxumumtY Services staff for professional quality. sign rrta:anmuni size is 10 square feet. Directional aril safer° signage is allowed at the event site only. Refer to the C tv s lige, Ordinantce for ttrrther details. TEMP; RARY BANNERtS _S airierPeirilrt l t_ixen rl eiriiit is re.11t telt f sr al iµ+n,. an .._in ln=rltial- reser",111 the Sttt>l rn C . _11 and A a a.derc, L 1 r earl. re�..,.omu baruin hold-,� Th. e general . ?o the flag lioldtls o.. l C'an nio Rea? aloin- the f 'tie of the are _en Garden= T.:e f`=c : all u:,;- be alio ;e1 for di t.,,, .1:an azo_c i�.is ,hal I& i., ed at ITEM NUMBER: C - 3 DATE: 10/26/10 <e fac<lill el, "a< ar,- not di c la -e1 i._ th:z laatiw1-11 1-3 r ho L-, ,.:. �t-iz-d b�tner Iz taken ri. 1, A-1 t errnt` 1-C le t5 for the wua.en t; arJen, and Am: cadz_o La.le Prsl Tenl.t,an Bamiei H/der Qi, -L t,,- d1orized F,• th17 _>i_. _nr of .tzs, uld ;t11 iz: r to ton t ail 1 1 a, i.- a>eader r r Hall. -1 mitten atrnlication is re(min d 1 applicant and must be slibtnitted before a re't-n atior 11ill be considered. f vtrni r� fol 'Ile 4u 1k n r• Iden, and ," Arnwadefo 1 lie Pa11 erlbrt;: l 13:autir Holder,, shall n • xt in the oldef re t nt Of 100 lig tarn 1, t:;e 17enartrnent a ci sul,ieet to the :e ,t.ahiLt: of th'N t '-il•t-�r "-It CIPT- er .',M m ui he sial m.-zl a i,.aaillivin _ 'lw (I 1 calendar -tar ac„- .ilr [+'m It e _ a?t he t. •n, even'}ertner, fof +"it ' sz,t .>uer; 7-In-lne; h:11 eprior:: 111 5nnl.en Ciuilen� Fant -,n s :I,:ne' i?anne_: ral el. on tt'tcl da and wi!! t:e rens 1 same dxa '. e. ()nh banners `a nnomwin'' el'erl.t, of actiltti('= taldI12 p ice ill the Sunken GTl �leti5r ..0185n\' District inay he (IkPleeed In Ili' Spill{ell Fa.l"c1e:115. 011b' baA3n4l-S fear events ol, actilitiec tahill" i lace at Tile Atascadero Lake Park:Zoo may be dianlar el ilr tht, Lake Park banner hoidsr,. A nrnn. .iii lio, 1 r-±: n to+:zr the fuhc ;Am_-ditions: i _-aft .rn-'�otirt - %1"hen .ic••s-tmteu- t>ers:; .ale: eanu t c:'eeul.l. lace -les nres?,trzti. of c ourl_tion to such °._ e vann.rt bf ieturt In rat se'. rh tz :re ;c_ the rerjut'-t alld `,hr if 'iVheii i •r,r..rar stagier ue PcRv' J Pl:ior t:'� ''dZreri. a t..:it'or<al..ti:me i>auues ham 1,en t -t t on the 5 rii i za'. e._- r :..aeltr,, Lnwe Fab Banner 'r ile nri t iecel':IT.r_ m-,yio,',ai. Tern->ora^.E •. =s¢ Birmer Picas rlrellimrs A'! e -Per. r e eu bar _,irtuired on the Sur l.en rdein mid std; _actz : , eF r1 _Te..z ar,: a• ler l 46cfr l .>r conivI , ri'h Tile �.tichuo � an red MIIII:.t< �fied: 1 .Bmillel inzellded for the ar notulewrrtew of connrlu to staerini extent, "Ind nctiv _t•,'n cfan'hi tz' 1 sv uzatitzg'Ions only rets=-colwnetrral ba.uler' ;*:zi'i n be a asa�zd. 3,nnrr of - tx lm al lima e :'or,nar.lra te_ t^f 1.:,.al e. ns dna., r ,adz<1 a :nbrtct . n Bartr'n ix- lrc r < t r = 111 CLIVs Laid TO the e•. ,r artd nn sooner. rel Tt t _. holder for ani6 rtunoviu, bml:.'.>;. r- Bafmrr, •rales be r tllnVed within r ,e ('0Y afler the elle a If the barinci k left aril snore than ogle thn after the e,'ent, City tiers:oaltlel will Ielllm'e the ]:tanner and a $25 fee will be, chni ue �l The bannei ii ill not be released to the oil Ike) until the fk-e i�' paid. Hary mist h :d*li _her-lr - ? ft_ ane-' ,e ofur sit rsror n 1 gualit. �i''' •rni ->rz' e en a<,,1 i nut•-- r L.'e•i �n .h� �,t,l she=:ll,anr;: rhold r �.r.- nn e s e::•�re�<.'t� b,= the Diictor f t.. on n ni^: Stn vices. the fit r^, �ctln,^'ens �1 •.inh�e t.=, "' til T'li"d t f :.r;-; r _t.11ar. l - t_tazi; an�`s f default oll, or ha<rlf"all _alldi'i ns Incl r, Jill rent'llt ,r uv *-;af the emuora ba:meri'alclet t nl. ,r�r, z ..t ���l.rlc: Lo'tae i r;lr 1 � t:.:Lli necessir r , u�r-.l,-ruee STORAGE: No receipt. hanKing. care_ or custod,,- of property of ariv land shipped. or of ierwise delivered to ans facilitry•. tither pnor te. dtrrirtz, or subsequent to the use of facilities be am_ � permittee is allowed. unless authorized bi the Lkrector. 0, deaierret She C:n_ or its officers, azents. or enrplo}lees shall: riot be liable for alis less. damage. or inlun- of proptrnc B: -\I AGE: Prr:;ittee will be responsible for all dainaee to faciliti and shall be responsible for reinrb:arsement to the Cin. for any loss or damage to Cine pioperr; caused be such use. H ITEM NUMBER: C - 3 DATE: 10/26/10 C:LEA\-IT: Pe.nuttee is responsible for leavrnlg the facilitt it a clean and orderly condition. A portion, or all of the security deposit inav be withheld if the facilitvis -lot left clean and,without dainaee to fumnshings. At specific facilities a Meaning fee may are charged at the director's discretion EQUIPMENT USE: Special requests for equipment shot;ld be noted an the pernut application. At specific faculties. an equipment rental fee mai' be charged. DANCES: Dance, will be allowed at the diwretion of the Director. Persona under 21 will not be permitted at dances serine alcoholic beverages. Dances for minor: require chaperones oyer 21 years of age to be present dnr na the entire event at a ratio of 1 cltapeione to 335 minors- tanless amended by the Director_ or desiznee. Secunty guards mat_- also be required at tite discretion of the Director. or des=ee. DECOK-MO\S OR STAGE PROPS: Enstun^_' £acting decorations nnay not be iemovecl without the prior approval of the Director. or designee. Then decoratin_. DO NOT fasten any decorations to light fixr res. Scotch tape, masking tape- hold -it. Thumb tacks. staples. etc.. are not allotted. Decoration, belonging to The pemuttee must be disposed of immediately after the event. A -v decorations left may be discarded by the Department, and the iemoval effort could affect the aluouur of the secunty deposit relinrded. Etut door,_ exit lig'ilts, fire alarm sending stations. stet standpipe hose cabinets, and fire extinguishers shall not be concealed or obstructed by a.,.v decoiatne inatenal or props. Use of candles or fuel lamps is prohibited at all indoor faciliries except the Pavilion, if Fire Department iecuiresr3erlts are met, Any special effects- uncluding currauls. hangings- of props shall be made of non-flannnable nuxtertal and approved by - the Fire Marsliall. PROHIBITED BEIIXVIOR: illegal artd itn>zuoral activities. the a>e of obscene lar:g a e_ ge,tures or bellatiior shall not be, penuitted at ati time- SMOKING: C in- Ordinance No. 275 prohibits smoking in a1; Cm-otwned indoor facilities. Snlokilrg is prohibited t tin 20 feet of any' public entrance. Cit- Ordinazice No. 543 tri°ohibrt urolaul alld tohaccc+ tn'uililt.ts ill the C.'hill "le, paddo(k Zoo and ill ihr C1t", outdoor irecreatiou ar ens anti pm Ls StnrrAcin., is ua rnnitted in pawed nal lina lots ollh. ALCOHOLIC BEVERAGE SALFS POLICY: hndividual or organizations rnav request penruscion to sell alcoholic bevemges m conjunction ,with the use of City facilities (except tine City- Administration Building). Pennrittee shall foilov: the proceciures hereinafter set forth. It shall be the full responsibility of the individual or organization to contact the Department of Alcoholic Beverages to deternuine the enact requiienneuts pertisnent to the rygte of use. L Ciroups or individuals wishing to sell alcoholic be;-eragn must subruit an application for peiznit to trse Cite facilities a ruirliunun of t-wenty (20) business clay's prior to the event. Applicariom n-rav be obtained at the Atascadero City Hall. 1 The Director. or desimree, approves or disapproves all requeats for the sale of alcoholic beverages at City facilities. 0 ITEM NUMBER: C - 3 DATE: 10/26/10 3. I€ approved, a letter from the Department of Community Services ty-ill be prepared authorizing the event, and presented to the pernuttee for submittal to the Department of Alcoholic Beverages, located at 3220 Higuera, San Ltus Obispo. 4. A copy of the Department of Alcoholic Beverages sales permit must be presented to the Department of Cornmuruty Services a mirirmum of teu (10) business days prior to confirmation for use of the facility. 5. A copy of liability insurance in the amount of $1.000,000 dollars, listing the Cite as additional insured. for the date(s) of the event, is required prior to confirmation for the use of the facility. 6. Sec city guards trill be required for any event selling or serving alcoholic beverages in any Cite facility. 7. Ratio of security guards to participants -%vili be I guard per 100 guests''�-- --r ACILITY POLICIES FOR r3L(.70110LIC: BEVER A`:LS: sceciai event. If alcoholic beveraees are for sale. a pennit from the State of C alifontia. Alcohol Beverage Control. will bre tetiguirecl_ Proof of hability imilrance in the mraunt of one nuilion dollars t.SI 00G (lCti is also required for the stile of alcoholic be,:er yes_ naming the Cir. as an additional insured_ No one ureter the age of 1 1 i=- alloyed to consume alcoholic bei erases- Atuthoriaatian f r such a pertu t txrl I e at the discretion of tlxe Director_ or dt-sianee. • A certifi.d bartender is required to serve alcohol at all Pa .ilion and Colony Pail_ Conmillntty Centel ftutetions The Pavilion C'nordinator may waive titin re turernntt if the event is a "lour rtsk - nolt-profit fc tt tion_and a sober supers isr is resent to sen -e the_alcohol arici_rnonu r cottsutngton., • Security niirds are a requirement at all events in which alcohol n served One securin- ward is required per 1.00 guests. No alcohol of arn- laird mai,' be served for minors or at Parries that are in honor of someorte ut.der he affe of 18 t te- I or 16" bi'thrlaw uartws3. Maior Special Events Alcohol Sales: • If alcohol i sold at a nnior rvecial event, the applicant is responsible for providing to the City of Atascadero_ and to post as the event_ a dolly of the :State ah_ohohr. Bevera *es Sales Permit. To secure this vemut. tine allnitcant rmist receive a letter from the City stzatinz permission to Bell alcoholic beveratrerz on Cin property'. The letter utast be presentect to the S'tate Department of Alcoholic Beverage Control located at 3230 .Sows Iliguera. Room >z30�_ San Luis Obispo. aiec�alic-kre�-rrages-at-;ill-£=i�: �asiltties-n-ray-be-tte2ttzsted-itt-co<rsclirtatiea-><vitle-a-faeiltt�+-serest-apl�licaft.+ts-f®t=--a vtctal event. patiufiib-,.L.pernu.. .:ai hthe 4 -i' +r,.. - FeCtol ll de-3ar@e If .,1....i. 9liE _ t AB_LNDONTED EQLTPME`'T: Any equipment. effects, or decorations of the permittee remaining on the premises after the expiration of ore permit will be deemed abandoned and disposed of by the Department. PER -NUTS AND LICENSES: The permittee has the responsibility to obtain any additional permits an&or licenses required by City ordinances State lays, and shall furnish evidence of haying obtained same to the Department of Community Services. 10 ITEM NUMBER: C - 3 DATE: 10/26/10 AMPLIFIED NJUSIC AT iNDOOR FACILITY: Amplified music is allowed in certain indoor City facilities. upon the approval of the Director, or designee. and are also wibiect ro_.�Proval by the .4tascaduo Police_Del3ariruetit. Amplified music is allowed iii indoor facilities from 8.00 a.m. to 12:00 a.m., unless extended by the Director, or designee. AMPLIFIED MUSIC AT OLTDOOR FACILITIES: Amplified music is not allowed at outside facilities, unless authorized specifically by the Director, or designee, or finless the request meets one of the following criteria: 1. The amplified music is conducted during an approved Nla(lor Special Event, All provisions of the Major Special Event policies must be met. 2. The amplified music is conducted at the Atascadero Lake Park 4 el Bandstand on Fridays, Saturdays, Sundays from noon untilrst-9.00 u.m. 3- The amplified music is associated with the annual Citv-sponsored Concerts in the Park Series. 4. The pemiit holder is required to immediately comply with requests by City staff to reduce the music volume. Failure to comply, will restilt in denial of future requests for amplified music by the permit holder. Ainy)hfiedl nius'ic is not a-"lwxt !d i±, outdoor area, it Colony Park date ray the nearbvrr;ideucer INFLATABLE BOUNCER POLICY {OLTDOOR FACILITIES): incl inblr• boiuicers are 0111v3uth0117e8 111 the follovvmv Gifu' of Atyv. asleru barks • Atascadero Lake Park —'reit to lame resen�anon are, -s only. unle,s associated with a maior wecial event • Sunken Gardens Park 'flw follow=ing niles atrtrly: 4. :.Stakes are strictly- prohibited in C'itr Darks All inflatable bouncer, are to Lie wei-luted down. 5. The CITY of An-;cadero must have o valid copv of the venclor s> haiiility iustu once tmlicvron file:_ d. Inflatabie brine rs vvvith W.Iter features are strict,, prohibited in all mrks. RULES AND REGUL.ATIO\S: In order that activities at Cit} facilities can best be enjoyed by everyone, basic Hiles of good conduct must be observed_ These include, but are not limited to, the following_ I _ All City ordinances must be observed. 2. Gambling, the use of obscene language, dangerous conduct. imusuaily loud amplified music, or any other activity that creates a disturbance will not be permitted. 3. The sale of alcoholic beverages without the proper penunts is prohibited. 4. No equipment or furnishings shall be removed from a facility without the Director, or designee. approval. Animals are not allowed in City buildings, except for semce animals for the disabled, unless the Director.. or designee. approval has been given. b. {fir eari.ized flea markets and rummage sales are oet-permitted in the `sunken Gardens. nt, more tl an nv�ire , vear. Flea Markets need to be oralnized bv- a non-profit ominization with cleariv markers suaces subiect to tate aat;roval of the Director, or designee Failure to comply with the rules and regulations may result in termination of a facility use permit. 11 ITEM NUMBER: C - 3 DATE: 10/26/10 FEE AND PERMIT PROCED-URES 1. A F ,-ihn' U. t Permit is required for all groups or individuals r ser'it-4 Circ facilities. _. All use permit reluesn for triage of City facilities %hall: be authorized by the Director of Cotr nmtrnin Serizces. or designee. acid subject to the availability of the facility_ Application forms are available at the Atiscadero C'iry Hall or online at ;-,-1-'.atascaceso.ore . A written application is required by applicant, and payment submitted before a reservation date can be considered. 3. Facilinv confinnations are to be present at the function. for which the application -vas applied. In the case of a group or orgammization. it is reconunended that one spokesperson be clesiznatecl, and all arrangements made through this representative. S. Reser-atio.,s stall be made in the order of receipt of application b}` the Depattnmermt and sta_iect to, the a -mailability ofthe facitrh_ All required fees nmtist be paid prior to the `acrlrrv-bentf utilized. Specific date reservations can be submitted a maxinmm of one {1) calendar near in adv2nce from date of application_ Pi .i ion r anon - of f . , tli� ct-t- of'111'1)11vat.'-11 . Co ntin;;ins multiple -date reservations can be .btrined fur a maximram time period of one { 1) calendar year in advance fionm date of application_ Recognized nota -profit organizations (see Classification of 'Users Section) continuing mult ple-date reset ; atcons are to be submitted for a maximum time period of one (1) calendar bear in advance. 5. A non-refundable reservation deposit is required on -emirs Cin facilities and is due at the tine of pen it application submittal. This deposit wit/ be apphed to -cards the facility' usage fee if the application is approved. If an application is not accepted. time reservation deposit will be refunded to applicant in hull. If event is cancelled by applicant. the reser-ation deposir v ill not be refiuided. A security deposit mag he required at certain facilities and must be paid in fill twenty (20) business filar s prior to the facility beim,- confirmed. Tidy fee shall be refunded only if the facility is left clean and -without dammz:ge to the bthldi.mg or its ftunishings. The C in• reserves the rinht to retai t all or part of true sec,.Uity depos=_t if facilin- is It unclean or damaged ,,t thr t 3 Cheri. -t.iltm i t 'n :1_e•.1 to th- e t. If evetu nin oVer the agreed-upon time. fes -, ill be deducted born the security deposit. &_ All facility use rental fees are due .a, milli arum of tacenty (20) business days prior to the event date._ If all rental fees are nor paid within this time period. the facility application neat: be canceled and the reser;atmon deposit (if applicable) will be retained in whole by tine City - 9_ All other permit__ insurance certificates. licenses, etc- required in relation to a facility :use permit are to be subtruned a nnnnrninm of twenh' (20) business days prior to time event date. 1C. Rett/ time period must include decorating and cleanup tinme. Rental tine is adjusted to the next hull half hour. The facihry must be vacated promptly at the time specified on the permit. 11. Allier applicable. person's utilizing Cm facilities Lire to receive necessary Ci -,y keys fronm the Departmetir of Cotnmmnin' senses iinme-liatelp prior to the scheduled facility use. All keys must be ienuned to the Deparrmmem by the first b;u mess <Lar a ter the re tai- Ake% deposit of S70.Ju im>iv be charged. At special events, City staff mai; be asr>ip ed to assist at a, rate of - _ @ 14 ,ithe -- This fee m .st be paid prior to the event date. 13. Pernmits gabled on a contirn;inz basis are valid for a maximum period of t eh e (12) months. ITEM NUMBER: C - 3 DATE: 10/26/10 14, Fees for indoor facilities will be based on a ane -hour nuirirnum rental nate fraiue. Fees for the P.mlion will be based oil a four-hour minimum on Fitd.iv. t » and sun L-j_r. ti e t a e 1 tar -'a tl r; iriilmil nn liar,e t 15. A pernurnt ill not be issued under the fol1mring conditions Insufficient Notice: %Mnein Department personnel cannot be scheduled. facilities prepare?, or other conditions relating to such use cannot be completed in the time between the date of the retries€ and the date of the proposed event. For Hazardom Activities: LVlien pertrinee has mistreated a facility or violated fay ility use policies drama a pievious occupattcy. NFben Event Publicized Prior to Approvil: 'Mien an event has been pubircized prior to receiving approval for facJuv use and the ficilin- is not i aiiable. lf1. C — CELLATION OF PER\IIT: BY PERMITTEE: To cancel a reser nation or change the date of a facility usage permit. tine penrittee must give a mintinuin of meuty (20) business days written notice for all indoor outdoor fa> i It reser anions_ A resen-ation deposit (If applicable) may be tiansfeired., bat is riot rznutdable if perrinnee cancels, A ntndie � er ir:.i;L r i:ecule sill ". 1 - To chartge tine time of an event. a minimum of + days notice is regtured and ria =-reseryation change 0 - modification lee irtsed tilt r: culitr t -cnv�eule will be applied. In the case of in-jernent weather, for outdoor facility reser,ations. t e applicant may request a ik�mfiutd of usage fees. sal if -et tc I n.rim:.aI , i .P fe-, or reschedule the reset v-ation date. BY THE CITY: A permit may be canceled for any of the follownig conditions- A. ondition -A. If the perrint is fouled to contain false or misleading mforiration. B. If the use or proposed nese will be detrimental to the healt;i. saf.ty_ or get.eral welfare of the City, or to the efficient operation: of the facility- for the public weliare. C. If any individual. group. member Of attest willfullI'. Cr through 'Zross neeligence_ mistreats the equipmentifacilitt'_ or violates at -n, of the rules_ policies. reguiadons. temps wnd conditions established for use of the facility. D. Failure to cake rental fee pavnients within the nnninaum time provided. E. If pernunee defaults on_ or has not completed_ all conditions and requtrerments for use of a facihtvt F. If the facility is needed for pteblic necessity or emergency use. G. I£ iecalned permits and, or licenses are not obtained. m Li • FEES CLASSIFIC'ATIO'N OF USERS: ITEM NUMBER: C - 3 DATE: 10/26/10 FacrL v users are classI - d by group n_pe The classification of users is for the purpose of determining fees and charges for facility rental. a facility use application i-tpproced. an hourle cr set fee gull be charged in accordance with the ttser`s classifrcatioa. CLAS'SIFIC'ATION A {Non-ProfiVGoverumetrt Ratei: This class encompasses incorporated non-profit�govenunental organizations recognized for fee discs=:alts be the City. Groups in this class, whose activities are not for prrofrt, proerde a comrntuutc semce for the residents of the Cites• of Atascadero. 0179aniZatlon8 must oat e t nurunium of 51 percent Atascadero residents, as members. (Thas requirement 111.1y be waived ifthe o ganization is proviclina a public ser kite to Atasca.dero residents)- This class is intended for the nomnl activities of non-profit aervice club_ and 'similar orgamzatimss. Resen-ations and security deposits terll be charged. if. applicable. Ali non-profit 501 (c) {3) orgamzatiorts will be charged the same fee for sears tg or usage of puohc faciiirse-s. niespecti of ti=e applicant vie-atpoint or sub -lett ..Lutes- sncludntn religious or politica1 t:e%N points or sal}lest matter. CLASSIFICATO B(-Private'CornmercialResident): Mats class sncludes private patsies for indi nduais or families who reside within the bounch- les of Atascadero Cit -,- limits. This class includes cormneresal and pm ate oaps -evliose activities are for fnranctal gain. or groups coriducting re iau ,political or tttrio:a meetsngy Reser ations and secsrn- deposit. w; 11 be charred if app, hcable. CLASSIFIC-'ATIOlN C (Private Cotmnercinl+lon-Residents: This class includes private parties for mclivrduals or farmilies teho reside outside the boundaries of the Amscadero Cite' limits. This class includes comnnercral and private groups, whose actitrities are for financial gain. or groups conducting re igious. political or union meetings. This class ina-Y also include non-profit groups en�ith less than 514; Atascadero residents. Reser-cat ous and sectuitn; deposits enll be charged, if applicable. Field rental fees will be a? fall rate for ALL user groups. regardle ss c cla.ssnticatior, rrr tz-,re-rr.+cr:p-5P(IN',0RED STATTS: 'P t- th c cf cpe t!0n' and ..-tante gat le- w' -n 'ens are gener�h �irscour 17ed. He .er- an -r 1 "rlT 1 2Tc t Aen�t' nr --c�1Ot � - `�lltl�.-C3iy175 3_13, -I 'a 11tt' -'of cf C-tt . 4"w-44" 1 444144— - .. - In ander to cluahs+t. the event must meet, one ofthe following tfaree criteria rnrx:veru r iana«ennetu: 17 _ = _ ��r 3o.emn tiro -1 or ration. The evem ui h athett tae ale i 1at::lu;_ter hz the C A.a-, udera ant; directly troerrefits Crn ofAtascadero facilities - program or ser ice �) The event� is .c.:1u `ed b-, '111 c t :.z.:,:_n ,ai.h :; ftimn<I a.Qr e.sertt xVrtln the C r.e To cond.r_t sac.. .r: _t y._ti to e r... .1 i r.r a {• ti.. i 'i r f _ e:erm s R3ennon_...e:e.'a:it7n fee A,the-,rtefan :. �Itm+anal1, Yee- m ; crg=niaatr_>,cj d t et rare of fa-milre� ' f t t-eran for =en- es mid e- , tit. - u,i ;i r, t 'ill he r,: uired 14 ITEM NUMBER: C - 3 DATE: .10/26/10 EXPLA_'1 TION OF BASIC FEES ees have been established consideruig that atilt the basic facilinis to be furnished. This includes 1. Normal utilities __ Nonual mairitena_.ce Z. Skaudaid table and chair set-up 4. General supen-ision Cl... .(1 ADDITIONAL CILVRGE4: Charges mar be assessed over the standard C'm fee schedule for additional set-up, supervision or techitical support prof-ided by- the Department_ INDOOR FACILITY \IINIIII-M CIURGE: Fees for indoor faciliti, resen-ations are based on an hot 1v rate. Iliere is a minimum of ttvo t2) hours rental fee for the Pavilion Gronstrand and Rotary Roonls. All other nieerins rooms near be reser--ed for a one (1) hour minimurn rental fee. There is a Four (4) hong minhumn on Friday and SLmdav at die Pavilion. Non-profit groups must reserve the Pavilion for' a niiuinnun of ro,elve (l?) hours on Sanrdays. Private group rentals on Saturday, are a flat fee for the entire day. Rnou, lin" be 1" oke! it an holtil � razes myth a = bora- ay nimtuni ori 'n" r1mia"i if the re .vIa icll a ill, rip lin 30 .dl ' s of the t ent OUTDOOR F aCILITY MINT\IU M CHARGE: Usage fees are charged for reser ing Nanous Citi outdoor facilities. Fee rates do not include equipment triles,. specifieall, stated. No facilvn usage fee is charged to Citi; -sponsored softball teams for resemng Cit-,- softball fields for softball practice 15 ME ITEM NUMBER DATE: 16 C-3 10/26/10 ITEM NUMBER: DATE: 17 S C-3 10/26/10 ITEM NUMBER: C - 3 DATE: 10/26/10 O D A T7 'L�rl h [' L'T -T T Tli T' RATE ACT TTT'T' i T'TT Tfl� \- TTTT'*T' rwT F -C' AUUT :%' TO AT T } lic. '.`mf tu3t3t� n.- t` -r-_^.,� c4-22ii i��Ys' 3t�- #u33 x£22 1 �•, _ s .. _ 1.2z1 Ef CC_,.s i'=' i r �ts2r�rtsr+sr�reu��s� n. :�•rrn T:rnr-r r. ;q....._.: cxnnrru,- 4".Ha''3'R" r_.. rIS 91 r -=s : =6 T-;O;,p 41 VZEBO.- ttrlt}c47 1...W .<i Yf\7}171 EDF /"3 dT XY'T\"T ;' P4 -4,;.f51104 ...y.. r, , i, " 19 ITEM NUMBER: DATE: C-3 10/26/10 ITEM NUMBER: C - 3 DATE: 10/26/10 r 0 93 ;AT= -a 44_-,- 4;4 n lrn194 4-9 VA D igpQ �c,....>�c-+'�-n�„e�.ri• -.... b�1-ter - --•. All ;--ea 9 i T Tfel- �TSS+Si�Yfi"yn�TS� aC 0 93 ITEM NUMBER: C - 3 DATE: 10/26/10 SOFTBALL TtJL3R1A1IE\7 GI'IT1ELINES The Atascadero Department of t=onuuunit Services encourages orgarnized sports tournaments for youth and adults. utilizuiL Cite recreational faciluies. The following guidelines incltule application procedures. general iInforivation and fees. TOUR- ANfE\"T APPLICATION PROCESS: Submittal of totmhament application forni, approval of pioposecl townament dates, location. fields toed and pavineni of application fees. nns� •ms�n¢nc�ea• Sponsor to meet v6rh — i -4 %onimlLmr -nue staff no later than one (1) geek prior to tom -ma hent to ret ienv event schedule_ services requested„ nand options desired- Fees for the services arul options are listed n tai _current [ir�_f A_,=riles o_F NbnaReis are responsible for their dumpster fees. '1 ITEM NUMBER: C - 3 DATE: 10/26/10 FOOD SERVICE POLICY FACILITIES SL'iTED FOR FOOD AND BEVERAGE SER«CE: Pavilion au the Lake Clteall� iff X%ail ble exc hlsi -e1�- throliA ?acifr,7 I3aT . Fa Caterilra- ?acifsc Cat _-fill ? irlclni" 1 611111e_ plate T,c_ --q-, >.t ?u.si1F 1,,klter FchLts. coffee 11111z-,1.�1 se..��:- ot,te.i<1e C-aterin2 ccrn.valu . a -.e p.µrlrittecl. _XPi:t'r, in")y ha - e then non to nmt the kt-hein (if a -eilabie-; aura prel;)a.e their 170.11 faod .,,thaut -he of a1i opt :.lr. comme,,ci:.,l .,atr.er. ?k •es�.ail. 11,.1 v1ci Ii.te11511., are not inclucicd at part o-1 the r'tt tat Picnic Areas: Barbequt pits. electricity outlets and mater are available. FOOD PREPARATION FOR SALE: Individuals or orgmiiza€ions may request permission to sell or collect donations for pro -riding food services at the above Iocbttions. Pernuttee shall follow the procedthres hereinafter set fottlh. It shall be the fill resportsibiiin,- of the individtial or orgainizatiom to contact the Comity Health Department to deternine the eVICT regn emems pertinent to the rnpe or use. 1. II1dividiials or oramizatrom iashm2 to sell or collect dowition, for food Services must snbnnt arh application for a permit to use a Citi- facility a milumhnu of twenty (20) bitsiness days prior to the e7 vtnt. Applications nktg be tobtained at the Atascadero City HalL or online at or_ Thr -I 'le of 1f7D;1 of If-e1i'1_e,� i?i] C'lt' 1:IT+>7 iei'T r':ill yC F1t�i �C: T1f€1"? 'vrtlz —1 O?1CP4SlOn'.. O_ Contric I �. ah ea,="1T hl c1 f6 f_.Y' fzi RC 1' TileS '. The Director, or desigrhee, slhali approve or disapprove all requests for the sale or collection of donations fiar food services at City facilities. 3. If appro-red, the applicant will be required to contact the Coutim Health De13-tmizent to receive a permit for food sales for a temporary event. Their office is located at 2156 Sierra 'tray. iii. 5s n Luis C)bispo f?$1-� --1i. =i. A copy of the County Health Departrneut permit must be provided to the Departmhelit of Corhurwnity Services a ininini uan of ten { 10) business days prior to confirmation for use o€ the facility, 95 ITEM NUMBER: C - 3 DATE: 10/26/10 . XJOR SPECIAL EZTNT PROCEDURES indmduah. organizations, or businesses niav request the use of Atascacleio Lake Park Sunken Gardens Pack � :/lair: -'t i:_ or the '; e[ u <`,:ei2,orial for major i e ial eve ts. Applicants may request pernussiou to hold a inajor special evznt by subtrimix_g an " Outdcnt a_..; ig eentettt Application._ . - 4 ;4-eApplications describaig the event details are to be submitted to Atascadero Cin! Hall. DEFINMO` OF MAJOR SPECZ-IL EVENT: Tae Director of Community Sereice._ or desrexlee- based on orae or more of the fdlowing criteria may determine " Major Special Event-- status 1 _ Estimated attendance of over 2H) people. _. The event organizers r. ill recen ee fees or doiLzuo: s_ 3. AmpLfiecl music or entertainers i ill be present. 4. Paid ente^aitnnent will be present_ 5. Food or alco;.olic beverages are to be sold_ ti. Special event involves special securlty or public safety controls. . Precludes arty other uses at the Park Ftcihv'�. APPROVAL PROCESS: if-'Nfajor Special Event Status , is determined r, is at h: <i e=ion of the Director or sne ro api oy e ur len•, the. .,_ Reconlineudatiom and comments will be sought fsortl the Police. a _ 1 Fire a.n.l P t l: x=. Qen. rrtc: ents prior to o„ 1_; Ole t t .,,: i bv the Di€e,`or. of de�.gstee. 4lta- ksce xrtl C -:t :nit==:3a zsex vi}}Fgkp "Ze _}- n:ktt nits*r=rc <rai.:u-r-t..:t .,iIb-- e a f a group picnic area- the bandstand or the gazebo have already been reserved at the Atascadero Lake Park the application may not be approve 1. STATE AND COL':VTY REQUIREMENTS AND PERMITS: If approved_ the applicant will be itotified and a ccin-rnred peanut will be nnried. All approved inajer special e% -encs will be required to comply ixith all established local. Comity. and State laces and ieoularioirs including. but not lirtuted to, food saleL. alcohol beverage sale:. and sales tax. FOOD SALES: Upon Cit-,- approval. the applicant is responsible ler acquiring all necessity food sales pemrits_ >` cop-, of the pemxit must be provided to the Ciro of Atascadero and posted at the event. Feud sales pemuts may be obtained from the San D.ns Obispo ( otnTv Health Department_ located at 2156 Sierra Way- San Luis Obispo. telephone number ?Sl -5544. ALCOHOLIC BEVERAGE SALES: `Ilea r see Alc +ho Bei t r t _•.,ti Pohc�, Frac. +). SALES TAX: intended for applicants who sell any personal property that mill require the application of sales or use tax. Yoe.[ may obtain informatior. regarding the application of tax to your business be contacnmg the State Board of Hqualization. 8{ Cl 43'-2829 or (365) 6 _, _ located at 4E2_ McGrath. Suite 2260 Ventura. CA- It is the responsibility of the applicant to notifV any and all vendors who nnay participate in tete proposed special event lbout the sales tax requirements. 0 ITEM NUMBER: C - 3 DATE: 10/26/10 CITY OF ATASCADERO REQUIREMENTS: in addition, by abiding to all penitent State and C'o€€niy- laws and regulations, the event holder must also abide by all applicible Citi ordina:.cei, policies and procedures. Additional requirements nnav be applied at the discretion of tine Director. or designee. and: ct the Police or Fire Chief, or their designee. BOT'`N C F_ HOT -SE S (CtT-TI)Cr)O , FAC:ILITIES): Pleas" ,ee Inflatable Bomim. Polio, (C9utdfa)or Fz€ttlrttvrl.3tafr II, BUSINESS LICENSE The applicant is responsible to obtain a C :itv of Atascadero Busuness License if anv food. personal propert3% or services will be sold. ilie applicant must provide: a copy of their business license to tine Conirix rt -v Services Department. Bu3mess licenses nnav be obtained at til- Atascadero Cita Hall, Conuilu nin- Development Depirtment. LIABILITY IN'ST ANCE: Tale applicant is responsible for obtaining a comprehensive iiabilirr polies• in tate arnoun, of Ii,0C:0,000- listing the City of Atascadero as additionally insured. A certificate of inswainee mast be provided to the Crty of Atascadero at least tel. (10) business days prior to the e;7ent. PLATT PL Ati;FAC'ILITY DIAGRAM: It is the re sp oils ibilit-, of the applicant to submit a plot plat. of tine proposed mayor special event depicting ;a;c approximate location o: all activities, booths. vehicles. tables, and other related equipnlent, at least (20,'jbusiness daps prior to tine event date. Gera staff will rnneet "A-ith the applicant to i.. iev, tine plan and make airy necessary recisions. CLEAN-T,'P TRASH DISPOSAL: t is the general policy of tale City of Atascadero that the facility be returned ill the sante or better condition than received. It will be the responsibility of the event coordinator to rennove all refuse generated by the inaror special event- Failure vent Failure of the event holder to leave tire, park in a clean and tui -littered condition may result in { '' p;;;4 ^ f 41'ii 4@j d'E ti al <-h r e- To untie/ amort. At the discretion of the Directon or designee. a rnininium of one commercial grade. three vard capacity. refuse container may be required to be pro aded by the event coordinator. The container(s) is to be deli ,, ered no metre than two (2) days before the event and picked tip no later than two (2) dads following the event. Refuse containers may be obtained at Atascadero - 'rite Alternatives. (466-353:0. located at 76255 San Ltms Avenue. Atascadero. C_oinfinma'tion of refuse container rental must be provided to the City it least (20) business days prior to the event date. Trash pickup and mpts•irn,g of filciliTy trash cans durirg and after the event will be the iesponsibiiin, of the event holder. Recycling containers frust also be provided at all approved nnajor special events held at City facilities. The event 'nolder is responsible for all fees associated with renting said equipment. PORTABLE .S2t ITATIO\ UNITS: At the discretion of tale Director. or desigiiee, portable saintation wilts nnav be required at major special: events conducted at City facilities. Fine ri uinnber of portable ,as;itation units will be determined by the nuuuber of expected persons, length of event and tine type of activity. A ninimum of nvo portable sanitation units is to be provided at art- event of 250 people cr less. Two additional units will be required for every additional n>o persons expected. Portable sanitation unit-, can be rented from wit oral local coinnpainies. and con-Emriatiou of rental must be provided to the C'in' no later than (20) business days prier to tine event. The waits are to be delivered no more than (2) days before the eveirt. and must be picked up no later than (2) days after the event. The event holder is responsible for all fees associated with renting said equipment. SIGNAGE: All signs posted for in�aior special events held at City facilities must conform to the City 7 sign ordinance and be approved in advance by the Director. or designee. Below i:s a brief outline of the guidelines regarding special event signage. 24 97 ITEM NUMBER: C - 3 DATE: 10/26/10 1. Signs will not be allowed that are off-site from the actual event. For exunple. signs m file Sunken Gardens cannot advertise an event at Atascadera Lake Park. Sins providing direction_ to an event are not allowed. Directional signs are allowed only on tlse actual event site. 3. No signs can be posted on trees, utility -pole's, traffic signsor any other traffic control devices. 4. Portable sigps such as smndaaich boas ds are not allowed. tpelllm;�';11v . TE-IPORARY B sER`, t - i,,e see T: mvorarz• R an , s t t...r^ DECORATIONS: Armcliing decorations to trees, sigiis, pole- buildings_ tables, or other park equipment with nails_ tacks_ staples, or ey=ebolts is stzctly prohibited. All decorations must be removed inimedlately after the evert EVENT SEC VRiTY: Asty Major Special Event that includes alcoholic beverages and'or amplified nuisrc evill be required to have a minimum of (?) state certified security g•.tards on site during tfte entire event for every 5ppeople expected. Additional security* guards maybe required at the d scietion of the Director, or designee. Please note that arrpified inusic is not allowed at Atascadero Lake Park- ,ufiesstine Director. or designee. has granted penrussion. EQUIPMENT STORAGE: No &Trapment is to be stored at the facility-, either prior to, or after fife event. All deliver v. set-up, tear -doom, and reruoval of equipment must occur on the day of the event. The Cin- of Atascsdero will not be responsible for any, equipment left at the facility. PAMCING: At the discretion of the Director. or designee, special arrangements for parking such as off-site parking lots and shunle service matt• fie required. For all major Special events it the Ams oder: Lake Pari:, parking spaces mai be reserved exclusively farCharlet Paddock Zoo vnitor,> or Pavilion on tlr Lake. Parldng lot attendants may be required. At uo time can parking space be reserved exclusrvely for patrons of the Major Special Event. All Cin park facility parking spaces are to remain available for general midi hark use. Vehicles arenet allowed onto grass areas urdess the applicant receives pertrassion from the Director. or designee. STREET CLOSURE: Anv requests for road closure are to be listed oil a Street Closure Request Farm and submitted along with the special event applrcatxon fdrm.kd.tr,_rz P fe u. .fe rec�r d for ro. 1t,��,:fes 'gree. do gt are re.ests must include suage>ted altenrate rosiest am emergeetcy access plan_ and proposed traffic eozxtrols. Cifik'staff •'711 review street closure requests and the applicant will be notified about special traffic control requirements. Al tiett clowure ,ecnzests are re,nz.<ed -o be nyiifored b ; tht City Ca t cil exi nt Pt M.- Ae•,-,ue 1 3r =t to the °au.1 n Craaz[en: hi s+eeu L�: t IK:..1.,tn1 it:eyt :.Tall •�� lu.h nfavi l , ,Ice:.ed at h, t? hcrt;rfth 7 e-�t i or iezmiez- FEES AND CHARGES: All t. rilin- reu,.1 �e-s ar hi -fid lmvarle cit iih•in<c ,_n C�f the rental nolic-iti n unit" =tie, = i° e all net c•• the "T.r ,tor or lit '.re rE-««ts re i:s kr 3e er xr«zr ai -v zl1 t. a fi fir n Mi } t l} til asrtcr b.- Applications for use of Cin^ facilities will not be accepted ,yithout the sitlnr ss.cx: ,.<the _%lxor _nasal Eti t Ser a r+v I}etav>rt :i?_thni.zi4ior Form - , r a ?C WO ITEM NUMBER: C - 3 DATE: 10/26/10 �. ,ti itv Liet .sit itath� rizatic Fct:na ;, re��ture>d t� l e f�lla�l :tit " a ' E • of ,.a for all major special events. This e tr;«, iutliai.zati<,n s:t: is thr tua.3a, r ,et,atio.: ;,f the fa �in�. _.. Ii the ficilin i not ienailte,l Ind ill ite ordinal r+nd.tiou. the-� cost for ant damages. s c£ ltttouwl >taft tiitTe. or F r xu tot .r€ctt , Pcisce or Fire enmertenc " s ^: -"i -es will be a a.... a r ; ,a.: hng d 0 twe ctrdit card listed c_. th� form. ON-SITE STAFF SUPERVISION:, At certain events. City staff nkat' be assisited to assist at a rare of S:- 0 trkxe:: f illyallocate(."' h"ur',, aeTe- If apphcable. this fee must be paid prior to the evexa. EIIERGE',C'Y SERI -ICES: Airy extraoiditlw-N' police or fire seri ices required as a result of the event (riot, etc.) may be charged (in full} To the evem orQ3inuer" FIRE I>EP.ARTIIE'\T PER -MIT INSPEC'TIO FEES: f a permit is required b." tine City of Atascadero Fire Department for itispection of the major special e vent site.. specific fees may appls". Ex-a;amples of permit inspectio.l fees include- lett are not limited to, inspection of tent*: over 20(J srtuare, feet, inspection of circuses. and use of open Raine is in assertible area- ,.. t =iii,, Civ: equipment requested for the event mb"ill be charged to the applicant at the rate established in the C itti's facility rental policies a.,A procedw-es. '6 gg Attachment 3 DRAFT RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, AMENDING THE CITY'S FACILITY POLICIES, PROCEDURES AND FEES MANUAL WHEREAS, the City of Atascadero (herein referred to as "City") is a public entity established under the laws of California; and, WHEREAS, to increase public facility management efficiency, establishing rental operating policies and procedures will guide better operations and promote consistent practices; and, WHEREAS, it is appropriate to establish user fees and deposits, which help to cover the cost of providing services used by the Public; and, WHEREAS, the revised City Facility Rental Policies & Procedures Manual shall be adopted as proposed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Atascadero, the amended City Facility Rental Policies and Procedures shall become effective on October 26, 2010. On motion by Council Member and seconded by Council Member , the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: ATTEST: Marcia McClure Torgerson, C.M.C., City Clerk APPROVED AS TO FORM: Brian A. Pierik, City Attorney 100 CITY OF ATASCADERO Roberta Fonzi, Mayor Attachment 4 DRAFT RESOLUTION B RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, ADDING NEW FEES AND AMENDING SPECIFIED FEES FOR CITY SERVICES (ATTACHMENT A TO RESOLUTION 2008-061) WHEREAS, the City of Atascadero desires to establish a policy for recovering some portion of the costs reasonably borne by providing special services, including but not limited to park and recreation services, rental of city property, police and fire services, and other miscellaneous city services, of a voluntary or limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized unfairly and inequitably such special services ("City Services"); and, WHEREAS, City Council intends to collect various fees (the "Fees") and, in certain cases, require advance deposit of the Fees, to offset the costs associated with providing the City Services; and, WHEREAS, City Council desires to collect fees fairly and thereby gives authority to the City staff, with the approval of the Director of Administrative Services, to waive certain fees that arise as a result of a staff error; and, WHEREAS, the City Council finds that the Additions and Amendments to the Fees for City Services detailed in Exhibit 1 attached hereto are consistent with the City of Atascadero General Plan; and, WHEREAS, the City Council has previously adopted Resolution No. 2008-061 setting forth such fees, and desires to amend and restate potions of that resolution without rescinding said adoption; and, WHEREAS, the amount of the Fees do not exceed the true cost of providing the City Services; and, WHEREAS, the increase to the amount of the fees is not a "project" subject to the California Environmental Quality Act because it is a funding mechanism having no physical effect on the environment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Atascadero: Section 1. Recitals. The foregoing recitals are true and correct and the City Council so finds and determines. Section 2. Establishment of the Fees. The fees as established in Attachment A of Resolution 2008-061, "Fees for Planning and City Services" are amended and added to as detailed in Exhibit 1 to this Resolution for the purpose of funding the cost of providing the City Services. 101 ITEM NUMBER: C - 3 DATE: 10/26/10 Section 3. Collection of the Fees. The Fees levied pursuant to this resolution shall be paid to the City either at the time the City Service is requested or required or shall, in certain cases, be advanced to the City in the form of an advance deposit as further detailed on Exhibit 1. Section 4. Constitutionality. If any portion of this Resolution is declared invalid or unconstitutional then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this Resolution shall remain in full force and effect. Section 5. Repealer. All resolutions and other actions of the City Council in conflict with the contents of this Resolution are hereby repealed. On motion by Council Member and seconded by Council Member , the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: ATTEST: Marcia McClure Torgerson, C.M.C., City Clerk APPROVED AS TO FORM: Brian A. Pierik, City Attorney 102 CITY OF ATASCADERO Roberta Fonzi, Mayor 6-101 6-107a ITEM NUMBER: C - 3 DATE: 10/26/10 Additions and Amendments to Fees for City Services The Community Services Director may set and change Aquatics Fees according to cost recovery auidelines and local trends. This authorization is intended to allow the Community Services Department to offer new and revised programs between fee updates. Current Fees are as follows: Wadina Pool $1 Rec Swim: $5 AQUATICS Lap Swim: $4 PROGRAMS New Fee Night Swim: $4 Water Polo Camp $40 for residents $44 for nonresidents 103 Swim Lessons (2 week Addition of New INSERT HERE sessions Program $60 for residents $66 for non-residents Swim Pass: $30 for 10 uses $60 for 20 uses Non-refundable deposit of 50% required on all bookings (unless a ° requ"Fed GR all higher deposit is noted). There are no refunds due to bad weather depesit isnoted,. Thorn are RG efunds44e-to--bad In case of inclement Update to make PARK Amendm INSERT HERE weather, the applicant may consistent with RENTALS- request a refund of usage Atascadero Rental New ew Fee Ne fees, subject to an Policies & FACILITIES In addition to the base rental rate administrative fee, or Procedures ManuE reschedule the reservation listed below, all park facility date, subject to reservation / charges are also subject to the modification fee. following charges as applicable: $15 Reservation change or modification fee 103 ITEM NUMBER: C - 3 DATE: 10/26/10 DRAFT RESOLUTION B - EXHIBIT 1 Additions and Amendments to Fees for City Services 104 Current Fees for City Proposed Amendment � Justification Ref # Fee Name Action Services or Fee Addition $12 Use of utilities fee Security Guards: At discretion of Community Services Director, events where alcohol is served require one guard per 100 people $20 + actual cost of security service (minimum of 4 hours) Addition of NE Veterans Memorial: Rental Facility. INSERT HERE $75 per day The Veterans Memorial Fully allocated hourly rate of all reservation fee will be City personnel required for the waived for use of the event will be charged Veterans Memorial by Sunken Gardens: veteran's organizations, $100 per day for non-profit individual veterans or $200 per day for all others families of veterans for services and events. No Equestrian Arena: security deposit will be $100 per day private use required. $200 security deposit Lake Park Special Event: $500 per day for non -profits $750 per day for others Stadium Park: $750 per day for non -profits for a > 150 person event $1,500 per day for all others for a >150 person event $200 per day for non -profits for a <= 150 person event $500 per day for all others for a <= 150 person event Ballfield and Open Fields fees: in $20 per hour for field addition to in-kind contributions $20 per hour for lights Reduce field usag( BALLFIELD Amended $25 per hour for field $25 base rental per field (+ fee to be able to 6-108 FACILITY Fee $20 per hour for lights $ deposit) offer competitiv+ RENTAL $25 base rental per field (+ $200 $5 $50 0 for field lining (one time rates. deposit) Per day) $50 for field lining (one time per day) 104 ITEM NUMBER: C - 3 DATE: 10/26/10 DRAFT RESOLUTION B - EXHIBIT 1 Additions and Amendments to Fees for City Services Current Fees for City Proposed Amendment Justification Ref # Fee Name I Action Services or Fee Addition PAVILION 6-139 EQUIPMENT New Fee RENTALS INSERT HERE Gazebo Chairs: $1.50 per chair + $35 set-up fee Stage: $10 per 4' x 8' piece INSERT HERE Podium: $20 per day TVNCR: $30 per day TVNCR/DVD: $35 per day Sound System: $100 per day Overhead Proiector: $25 per day Portable Proiector Screens: $15 per day Electric Projector Screens: $25 per day INSERT HERE Topiary Trees: $20 each Lattice Screen: $25 each without lights $50 each with lights Microphone: $20 each per day Mirrors: $2 each Candleholders: $1 each met: $25 Non-profit organizations may receive a 50% discount on equipment rental fees. Upon approval of the Director of Community Services, non- profit organizations that have ongoing rental agreements with the Pavilion on the Lake and have made significant donations to the City facilities are eligible to receive a full waiver of rental items. Linens (optional): Fees set by the Pavilion Coordinator based on market conditions Adjustments made to meet customer needs and offer services comparable to oth( facilities. LCD Proiector: $100 per day Inclusion of LCD Projector into Fee Schedule. 105 ITEM NUMBER: C - 3 DATE: 10/26/10 DRAFT RESOLUTION B - EXHIBIT 1 Additions and Amendments to Fees for City Services Ref # Fee Name Action Current Fees for City Services Proposed Amendment or Fee Addition Justification The Community Services Director may set and change Special Events according to cost recovery guidelines and local trends. This authorization is intended to allow the Community Services Department to offer new and revised programs between fee updates. Current Fees are as follows: A temporary banner removal Per January 9, 20( INSERT HERE fee of $25 will be charged if Council approved banner is left up more than Temporary Bannei one day after the event. The Holder Permit banner will not be released Procedures. Flea Market: to the owner until the fee is $30 per space for residents paid. $40 per space for nonresidents Cruise Night: $20 per car during pre- registration $30 per car the night of the event CITY 6-104 SPECIAL New Fee Craft Faire: EVENTS $60 per inside space for residents $75 per inside space for nonresidents $50 per outside space for residents $65 per outside space for nonresidents Craft Faire Effective 1/1/2009: $65 per inside space for residents $80 per inside space for nonresidents $55 per outside space for residents $70 per outside space for nonresidents Father/Daughter Dance: $30 per couple for residents $35 per couple for nonresidents + $5 for each additional daughter 106 ITEM NUMBER: C - 3 DATE: 10/26/10 DRAFT RESOLUTION B - EXHIBIT 1 Additions and Amendments to Fees for City Services Ref # Fee Name Action Current Fees for City Services Proposed Amendment or Fee Addition Justification Booth Fee (Booths allowed in accordance with City policy at other City -run events) $0 Nonprofit vendors $50 + 10% of gross profits for- profit vendors in accordance with policies. Other Special Events: Fully allocated cost of required personnel 107