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041211 - Agenda Packet 041211
ARCHIVE COPY CITY CLERK n'o m lt�W � fi .W'9is'' R R ;v 9i CITY OF A TASCADERO -- CITY COUNCIL AGENDA Tuesday, April 12, 2011 City Hall Council Chambers 6907 EI Camino Real, Atascadero, California 6:00 P.M. REGULAR SESSION — CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: Council Member Clay ROLL CALL: Mayor O'Malley Y Mayor Pro Tem Kelley Y Council Member Clay Council Member Fonzi Council Member Sturtevant APPROVAL OF AGENDA: Roll Call A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. DRAFT MINUTES: Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council. If anyone desires to express their opinion concerning issues included in 1 draft minutes, they should share their opinion during the Community Forum portion of the meeting.) 1. City Council Draft Action Minutes — March 8, 2011 ■ Recommendation: Council approve the City Council Draft Action Minutes of March 8, 2011. [City Clerk] 2. City Council Draft Action Minutes — March 22, 2011 ■ Recommendation: Council approve the City Council Draft Action Minutes of March 22, 2011. [City Clerk] 3. February 2011 Accounts Payable and Payroll ■ Fiscal Impact: $1 ,845,104.38. ■ Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for February 2011. [Administrative Services] 4. Downtown Transit Center Design Contract Change Order ■ Fiscal Impact: $15,355.00 for Change Order No. 3, to be paid from budgeted Transit Center Design funds. ■ Recommendations: Council: 1. Authorize the City Manager to sign Change Order #3 for $15,355.00 with Wallace Group, Inc. for design of streetscape improvements to Capistrano Ave; and, 2. Authorize the City Manager to approve any minor additional change orders up to $3,000.00. [Public Works] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on an matter not on this agenda and over which the Council has Y g jurisdiction. Speakers are limited to three minutes. Please stateY our name for the record before making your presentation. The Council may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council.) B. PUBLIC HEARINGS: None. 2 C. MANAGEMENT REPORTS: 1. Historic City Hall Project Bid Awards: ACH-05 Concrete Piles, Structural Foundation, Earthwork and Cast-in-Place Concrete (Structural Stabilization) ■ Fiscal Impact: $3,703,000 in budgeted City Hall Project Funds including funding from FEMA, CalEMA and the Atascadero Community Redevelopment Agency. ■ Recommendations: Council: 1. Award bid to, and authorize the City Manager to execute a contract with, Wysong Construction in the amount of $ 3,703,000.00 for the ACH-05 Structural Stabilization services for the Historic City Hall Project; and, 2. Authorize the Director of Public Works to file a Notice of Completion with the County Recorder upon satisfactory completion of the project. [Administrative Services] 2. Water Conservation Plan for Atascadero Parks ■ Fiscal Impact: Implementation of the above recommended water conservation measures will result in the potential reduced expenditures of as much as $15,500 for irrigation purposes in calendar year 2011. ■ Recommendations: Council: 1. Approve the proposed water conservation Action measures for various turf areas in Atascadero City operated parks; and, 2. Authorize City staff to impose supplemental irrigation charges, up to 15% of the 2010 AMWC charges, to user groups for specialized turf areas where the 15% water conservation target is not met. [Public Works] 3. Housing Element Annual Progress Report 2010 (PLN 2006-1133) ■ Fiscal Impact: None. ■ Recommendation: Planning Commission recommends the City Council: Direct staff to submit the attached 2010 Housing Element Annual Progress Report to the State of California Department of Housing and Community Development. [Community Development] 4. Strategic Planning 2011 Council Goals and Action Plan ■ Fiscal Impact: While there is no direct impact as a result of the approval of this work plan, future budgets will be based on these goals, and specific projects may require the expenditure of funds or additional resources. ■ Recommendations: Council: 1 . Adopt the goals selected at the Strategic Planning Workshop of January 28-29, 2011; and, 2. Approve the related action plans implementing Council Goals. [City Manager] 3 COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) 9 ) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Manor O'Malley 1. City/ Schools Committee 2. County Mayors Round Table 3. Integrated Waste Management Authority (IWMA) 4. League of California Cities — CITIPAC Board Member 5. SLO Council of Governments (SLOCOG) 6. SLO Regional Transit Authority (SLORTA) Mayor Pro Tem Kelley 1. Atascadero State Hospital Advisory Committee 2. Atascadero Youth Task Force 3. City of Atascadero Design Review Committee 4. City of Atascadero Finance Committee 5. Economic Vitality Corporation, Board of Directors (EVC) 6. Homeless Services Oversight Council Council Member Fonzi 1. Air Pollution Control District 2. City of Atascadero Design Review Committee 3. City of Atascadero Finance Committee 4. SLO Local Agency Formation Commission (LAFCo) - alternate Council Member Sturtevant 1. City/ Schools Committee 2. Community Action Partnership of SLO County 3. League of California Cities — Council Liaison E. INDIVIDUAL DETERMINATION AND /OR ACTION: 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager F. ADJOURNMENT: i � Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the April 12, 2011 Regular Session of the Atascadero City Council was posted on April 5, 2011, at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 5th day of April, 2011, at Atascadero, California. V Victoria Randall, Deputy City Clerk City of Atascadero City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a Community Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will be held at the City Hall Council Chambers, 6907 EI Camino Real, Atascadero. Matters are considered by the Council in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall, 6907 EI Camino Real, Atascadero, and on our website, www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office. Council meetings are videotaped and audio recorded, and may be reviewed by the public. Copies of meeting recordings are available for a fee. Contact the City Clerk for more information (470-3400). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager's Office or the City Clerk's Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized. 1. Give your name for the record (not required) 2. State the nature of your business. 3. All comments are limited to 3 minutes. 4. All comments should be made to the Mayor and Council. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). TO SPEAK ON AGENDA ITEMS(from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: 1. You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3. Make your statement 4. All comments should be made to the Mayor and Council 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn in the printed copy. The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Council. ITEM NUMBER: A- 1 4. DATE: 04/12/11 u� E e' m1n;jPp:oii: CITY OF A TASCADERO ' CITY COUNCIL DRAFT MINUTES Tuesday, March 8, 2011 6:00 P.M. City Hall Council Chambers 6907 EI Camino Real, Atascadero, California REGULAR SESSION — CALL TO ORDER: 6:00 P.M. Mayor O'Malley called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. ROLL CALL: Present: Council Members Clay, Fonzi, Kelley, Sturtevant and Mayor O'Malley Absent: None Others Present: City Clerk/ Assistant to City Manager Marcia McClure Torgerson Staff Present: City Manager Wade McKinney, Assistant City Manager Jim Lewis, Administrative Services Director Rachelle Rickard, Community Development Director Warren Frace, Public Works Director Russ Thompson, Community Services Director Brady Cherry, Acting Police Chief Steve Gesell, and Fire Chief Kurt Stone. CC Draft Action Minutes March 8, 2011 Page 1 of 6 7 ITEM NUMBER: A- 1 DATE: 04/12/11 APPROVAL OF AGENDA: Roll Call MOTION: By Council Member Fonzi and seconded by Mayor Pro Tem Kelley to approve the agenda. Motion passed 5:0 by a roll-call vote. PRESENTATIONS: 1. Recognition to Outgoing Commissioners Former Planning Commissioner and Parks and Recreation Commissioner Sandy Jack accepted a plaque for his service to Atascadero. A. CONSENT CALENDAR: 1. City Council Strategic Planning Draft Action Minutes — January 28-291 2011 ■ Recommendation: Council approve the City Council Strategic Planning Draft Action Minutes of January 28-29, 2011. [City Clerk] 2. January 2011 Accounts Payable and Payroll ■ Fiscal Impact: $1 ,829,171.91. ■ Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for January 2011 . [Administrative Services] 3. Bicycle Transportation Act Grant Application Approval ■ Fiscal Impact: The Grant, if approved, will require a 10% match. Staff anticipates the City's match will not exceed $20,000. ■ Recommendations: Council: 1 . Adopt Draft Resolution A, approving the application for grant funds; for the Bicycle Transportation Grant Account; and, 2. Authorize 10% matching funds if the City of Atascadero is awarded) Bicycle Transportation Act grant funds (staff anticipates the matching funds will not exceed $20,000). [Public Works] CC Draft Action Minutes March 8, 2011 Page 2of6 8 ITEM NUMBER: A- 1 DATE: 04/12/11 4. Streetscape Phase III Award (City Bid No. 2011-001) ■ Fiscal Impact: $652,106.00 in budgeted Redevelopment funds and matching ARRA funds. ■ Recommendation: Council: 1 . Award the Base Bid (project areas B and C) in the amount of $652,106.00, for the Streetscape Phase III project; and, 2. Authorize the City Manager to execute a contract in the amount of $652,106.00 (Base Bid) with G. Sosa Construction, Inc. to construct the Phase III Base Bid improvements noted above; and, 3. Authorize the Public Works Director to file a notice of completion after the project is completed. [Public Works] Council Member Fonzi pulled Item #A-3. Mayor O'Malley stated that he has a conflict of interest on Item #A-4 as he owns property that is within 500 feet of this project. He asked the City Clerk to explain the process for a Council Member to follow under these circumstances. City Clerk Torgerson explained that if a City Council Member has a conflict of interest on an item on the Consent Calendar of the agenda, he must announce the conflict and then vote on the Consent Calendar. The minutes of the meeting will reflect that he abstained on that item. if the item was pulled for discussion, the Council Member would have to leave the room for the discussion and vote. MOTION: By Council Member Clay and seconded by Council Member Sturtevant to approve Items #A-1, 2, & 4 of the Consent Calendar. Motion passed 4:0 by a roll-call vote. (O'Malley abstained on #A-4) (Contract#2011-011) Item #A-3: Council Member Fonzi asked for clarification on this item, and staff answered her questions. MOTION: By Council Member Fonzi and seconded by Council Member Sturtevant to approve Item #A-3 of the Consent Calendar. Motion passed 5:0 by a roll-call vote. (Resolution No. 2011-012) UPDATES FROM THE CITY MANAGER: City Manager Wade McKinney gave an update on projects and issues within the City. CC Draft Action Minutes March 8, 2011 Page 3 of 6 ITEM NUMBER: A- 1 DATE: 04/12/11 COMMUNITY FORUM: The following citizens spoke during Community Forum: Ann Ketcherside, Ken Mollet (dressed as E.G. Lewis), Maggie Cox, Rita Carr, Steve Martin and Matt Miranda. Mayor O'Malley closed the COMMUNITY FORUM period. B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: 1. General Plan Amendment 2011 Timing Exception ■ Fiscal Impact: None. ■ Recommendation: Council grant an exception to the date for the non- reserved General Plan Amendment 2011 Cycle A to allow a General Plan Amendment to be considered by Planning Commission and City Council between May 2011 and August 2011 for the Del Rio Road Commercial Area Specific Plan (aka Walmart / Annex). [Community Development] !' 'a.. Development l_ a 1'1:...-.,..a_- \Al............. r.....__ the a t.0 ..a �.1 Coitiitmui icy Development Director vvar en riac;e gave cite scapi report and answered questions from the Council. PUBLIC COMMENT: None MOTION: By Council Member Clay and seconded by Council Member Fonzi to grant an exception to the date for the non-reserved) General Plan Amendment 2011 Cycle A to allow a General Plan Amendment to be considered by Planning Commission and City Council between May 2011 and August 2011 for the Del' Rio Road Commercial Area Specific Plan (aka Walmart / Annex). Motion passed 5:0 by a roll-call vote. 2. Request for Participation in Grant Application for the "North County Salinas River / Anza Corridor Trail Master Plan" ■ Fiscal Impact: No monetary match or direct fiscal impact for the City of Atascadero. City staff resources, (in-kind) participation for scope of work coordination, and future trail planning would be required. ■ Recommendation: City Council adopt Draft Resolution A to support SLOCOG's grant application for the "North County Salinas River / Anza Corridor Trail Master Plan" and participate on the Steering Committee as a project partner. [Community Development] CC Draft Action Minutes March 8, 2011 Page 4 of 6 10 ITEM NUMBER: A- 1 DATE: 04/12/11 Community Development Director Warren Frace gave the staff report and answered questions from the Council. PUBLIC COMMENT: The following citizens spoke on this item: Geiska Baker Velasquez, Regional Transportation Planner with SLOCOG, and Bob Obermayer, Mayor O'Malley closed the Public Comment period. MOTION: By Mayor O'Malley and seconded by Council Member Fonzi to adopt Draft Resolution A to support SLOCOG's grant application for the "North County Salinas River/ Anza Corridor Trail Master Plan" and participate on the Steering Committee as a project partner. Motion passed 5:0 by a roll-call vote. (Resolution No. 2011- 013) COUNCIL ANNOUNCEMENTS AND REPORTS: Council Member Fonzi asked for Council consensus to send thank you notes to those citizens who donated to the Fire trailer. There was Council consensus to send thank you notes to those citizens who donated to the Fire trailer. D. COMMITTEE REPORTS: Mayor O'Malley 1 . County Mayors Round Table — Met last Friday, where they mainly talked about Redevelopment. 2. SLO Council of Governments (SLOCOG) — He is working with SLOCOG to get the landscaping at the 41/101 interchange completed. Mayor Pro Tem Kelley 1. Atascadero Youth Task Force — Discussed future programs. 2. Economic Vitality Corporation, Board of Directors (EVC) — Discussed tourism throughout the County. 3. Homeless Services Oversight Council — Reviewing Housing Elements from all the cities to identify properties that are available for affordable housing units. CC Draft Action Minutes March 8, 2011 Page 5 of 6 ITEM NUMBER: A- 1 DATE: 04/12/11 Council Member Fonzi 1. City of Atascadero Design Review Committee — Attended the kick-off meeting last week. They discussed how the Committee will streamline the process for the applicants. Council Member Sturtevant 1. Community Action Partnership of SLO County — Facing drastic cuts from the Federal government. E. INDIVIDUAL DETERMINATION AND / OR ACTION: None F. ADJOURNMENT: Mayor O'Malley adjourned the meeting at 7:24 p.m. MINUTES PREPARED BY: Marcia McClure Torgerson, C.M.C. City Clerk/Assistant to the City Manager CC Draft Action Minutes March 8, 2011 Page 6 of 6 12 ITEM NUMBER: A- 2 DATE: 04/12/11 1918'ir. is7s' �E CITY OF A TASCADERO CITY COUNCIL DRAFT ACTION MINUTES Tuesday, March 22, 2011 City Hall Council Chambers 6907 EI Camino Real, Atascadero, California Community Redevelopment Agency Meeting: 6:00 P.M. City Council Regular Session: Immediately following the conclusion of the Community Redevelopment Agency meeting REDEVELOPMENT AGENCY: 6:00 P.M. REGULAR SESSION — CALL TO ORDER: Immediately following the conclusion of the Community Redevelopment Agency meeting Mayor O'Malley called the meeting to order at 6:55 p.m. ROLL CALL: Present: Council Members Clay, Fonzi, Kelley, Sturtevant and Mayor O'Malley Absent: None Atascadero City Council Draft Action Minutes, 03/22/2011 Page 1 of 5 13 ITEM NUMBER: A- 2 DATE: 04/12/11 Others Present: City Clerk / Assistant to City Manager Marcia McClure Torgerson Staff Present: Assistant City Manager Jim Lewis, Administrative Services Director Rachelle Rickard, Community Development Director Warren Frace, Public Works Director Russ Thompson, Community Services Director Brady Cherry, Acting Police Chief Steve Gesell, Fire Chief Kurt Stone, and City Attorney Brian Pierik. APPROVAL OF AGENDA: Roll Call MOTION: By Council Member Clay and seconded by Council Member Fonzi to approve the agenda. Motion passed 5:0 by a roll-call vote. PRESENTATIONS: 1. Recognition to Outgoing Planning Commissioner Heather Moreno The City Council Members all thanked Ms. Moreno for her service to Atascadero. 2. Commendation to Police Department Dispatcher Rebecca Romero for her role in the capture of a homicide suspect Acting Police Chief Steve Gesell presented Ms. Romero with a commendation for her outstanding performance in a difficult situation. Sheriff Ian Parkinson also thanked Ms. Romero for her assistance in the apprehension of the homicide suspect. Mayor Pro Tem Kelley led the Pledge of Allegiance. Mayor O'Malley recessed the meeting at 7:13 p.m. to return to the Redevelopment Agency meeting previously called to order. Mayor O'Malley reconvened the meeting at 8:46 p.m. A. CONSENT CALENDAR: 1. City Council Draft Action Minutes — February 8, 2011 ■ Recommendation: Council approve the City Council Draft Action Minutes of February 8, 2011 . [City Clerk] Atascadero City Council Draft Action Minutes, 03/22/2011 Page 2 of 5 14 ITEM NUMBER: A- 2 DATE: 04/12/11 2. City Council Draft Action Minutes — February 22, 2011 ■ Recommendation: Council approve the City Council Draft Action Minutes of February 22, 2011 . [City Clerk] MOTION: By Mayor Pro Tem Kelley and seconded by Council Member Fonzi to approve the Consent Calendar. Motion passed 5:0 by a roll-call vote. UPDATES FROM THE CITY MANAGER: Assistant City Manager Jim Lewis gave an update on projects and issues within the City. COMMUNITY FORUM: The following citizens spoke during Community Forum: Judy Vick, Linda Ekada, Janet Tingley, Dave Darge, Rick Soman, Shawn Miller, and Clark Barrett. Mayor O'Malley closed the COMMUNITY FORUM period. B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: 1. Central Coast Regional Water Quality Control Board Basin Plan Septic System Amendments ■ Fiscal Impact: Total costs are unknown at this time. Total and ongoing costs will depend on the level of detail required in our Onsite Wastewater Management Plan. Potential financial impacts could be in excess of $500,000 over three to five years initially, with ongoing staffing cost indefinitely. ■ Recommendation: Council direct staff to submit comments on the Central Coast Water Quality Control Board's Draft Resolution R3-2011-0004; Amendment to the Water Quality Control Plan, Central Coast Basin, regarding onsite wastewater system implementation program. [Public Works] Public Works Director Russ Thompson gave the staff report and answered questions from the Council. PUBLIC COMMENT: The following citizens spoke on this item: Al Fonzi, and Karyn Sturtevant (Exhibit A). Atascadero City Council Draft Action Minutes, 03/22/2011 Page 3 of 5 15 ITEM NUMBER: A- 2 DATE: 04/12/11 Mayor O'Malley closed the Public Comment period. The City Council gave staff direction to respond to the Regional Water Quality Control Board with strong language expressing our displeasure with their proposed unnecessary regulations. It was also suggested that staff look into seeking legal advice on the City's next steps. 2. Historic City Hall Proiect Additional Alternates ■ Fiscal Impact: None at this time. ■ Recommendation: Council give Staff direction by providing a priority ranking of the attached List of Alternates for the Historic City Hall Project. [Administrative Services] Administrative Services Director Rachelle Rickard gave the staff report and answered questions from the Council. Also, Stephanie Kingsnorth of Pfeiffer Partners reviewed the list of alternates for the Council. PUBLIC COMMENT: The following citizens spoke on this item: David Bentz (Exhibit B), Len Colamarino, Jim Wilkins, Sandy Jack, and Tom Lewis. Mayor O'Malley closed the Public Comment period. The City Council provided Staff with their top six priorities from the List of Alternates for the Historic City Hall Project: Five votes: #4, #12, #13 Four votes: #2, #11 Three votes:#3 3. Housing Element Annual Progress Report 2010 (PLN 2006-1133) ■ Fiscal Impact: None. ■ Recommendation: Planning Commission recommends the City Council: Direct staff to submit the attached 2010 Housing Element Annual Progress Report to the State of California Department of Housing and" Community Development. [Community Development] This item was continued. COUNCIL ANNOUNCEMENTS AND REPORTS: Atascadero City Council Draft Action Minutes, 03/22/2011 Page 4 of 5 is ITEM NUMBER: A- 2 DATE: 04/12/11 Mayor O'Malley asked all Council Members to participate in some type of event for the upcoming Bike Month, such as riding a bike to a Council meeting. Mayor O'Malley asked for more information about the PG&E opt-out option mentioned by the public. Council Member Fonzi asked that the Council send a sympathy card to the Filipponi family. Mayor O'Malley asked the City Clerk to prepare a sympathy card for signature. D. COMMITTEE REPORTS: Mayor O'Malley 1 . SLO Regional Transit Authority (SLORTA) — There will be a sub-committee looking at North County transit options. Mayor Pro Tem Kellen 1. Economic Vitality Corporation, Board of Directors (EVC) — The EVC Board Members have been asked by the SLOVCB to submit a letter to the County Board of Supervisors to support their funding of the SLOVCB. He asked for the Council's support for writing such a letter. There was Council consensus to have Mayor Pro Tem Kelley Send a letter aSiitaScaderv'S EVC representative to the Board of Supervisors, supporting their funding of the SLOVCB. E. INDIVIDUAL DETERMINATION AND / OR ACTION: None F. ADJOURNMENT: Mayor O'Malley adjourned the meeting at 11:00 p.m. MINUTES PREPARED BY: Marcia McClure Torgerson, C.M.C. City Clerk/ Assistant to the City Manager The followingexhibit is available for review in the it e C Clerk's office: Y Exhibit A— Letter from Karyn Sturtevant re: Item #C-1, read into the record. Exhibit B— Letter from David Bentz re: Item #C-2, read into the record. Atascadero City Council Draft Action Minutes, 03/22/2011 Page 5 of 5 17 is ITEM NUMBER: A- 3 lily' CIA DATE: 04/12/11 f `n \ IY918 , ^ 1979 Atascadero City Council Staff Report - Administrative Services Department February 2011 Accounts Payable and Payroll RECOMMENDATION: Council approve certified City accounts payable, payroll and payroll vendor checks for February 2011. DISCUSSION: Attached for City Council review and approval are the following.- Payroll Dated Checks # 28536 - 28566 $ 20,496.38 Direct Deposits 244,599.86 Dated Checks # 28567 - 28602 )n,245.64 Direct Deposits 236,047.42 Accounts Payable Dated 02/01/11-02/28/11 Checks # 127712 - 128024 & EFTs 912 - 923 $1,323,715.08 TOTAL AMOUNT $ 1,845,104.38 FISCAL IMPACT: Total expenditures for all funds is $ 1,845,104.38 CERTIFICATION: The undersigned certifies that the attached demands have been released for payment and that funds are available for these demand Rachel 16-RickardDirector of A�, inistrative Services ATTACHMENT: February 2011 Eden Warrant Register in the amount of $ 1,323,715.08 is City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Number Date Vendor Description Amount 127712 02/04/2011 ALLSTATE WORKPLACE DIVISION Payroll Vendor Payment 4,312.18 127713 02/04/2011 CSAC- EIA Payroll Vendor Payment 1,156.68 127714 02/04/2011 MEDICAL EYE SERVICES Payroll Vendor Payment 1,638.22 127715 02/04/2011 PREFERRED BENEFITS INSURANCE Payroll Vendor Payment 9,116.75 127716 02/04/2011 SDRMA Payroll Vendor Payment 134,177.65 127717 02/04/2011 ATASCADERO FIRE EMPLOYEE ASSN. Payroll Vendor Payment 630.00 127718 02/04/2011 ATASCADERO MID MGRS ORG UNION Payroll Vendor Payment 40.00 127719 02/04/2011 ATASCADERO POLICE OFFICERS Payroll Vendor Payment 1,020.00 127720 02/04/2011 FLEX-PLAN SERVICES INC. Payroll Vendor Payment 2,601.72 127721 02/04/2011 HARTFORD LIFE INSURANCE Payroll Vendor Payment 8,329.61 127722 02/04/2011 NATIONWIDE RETIREMENT SOLUTION Payroll Vendor Payment 567.25 127723 02/04/2011 SEIU LOCAL 620 Payroll Vendor Payment 7'93.61 127724 02/04/2011 VANTAGEPOINT TRNSFR AGT 106099 Payroll Vendor Payment 311.61 127725 02/04/2011 VANTAGEPOINT TRNSFR AGT 304633 Payroll Vendor Payment 1,468.89 912 02/07/2011 STATE DISBURSEMENT UNIT Payroll Vendor Payment 714.46 913 02/08/2011 RABOBANK, N.A. Payroll Vendor Payment 46,874.6, 914 02/08/2011 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEI\ Payroll Vendor Payment 84,855.75 915 02/08/2011 EMPLOYMENT DEV DEPARTMENT Payroll Vendor Payment 12,668.34 916 02/08/2011 EMPLOYMENT DEV. DEPARTMENT Payroll Vendor Payment 1,394.29 127726 02/11/2011 A J'S APPLIANCE SERVICE Accounts Payable Check 122.60 127727 02/11/2011 ACTION TOWING & RECOVERY, LLC Accounts Payable Check (35.00 127728 02/11/2011 TREVOR R. AGUILAR Accounts Payable Check 39.00 127729 02/11/2011 AIRFLOW FILTER SERVICE, INC. Accounts Payable Check 129.79 127730 02/11/2011 AMERICAN INDUSTRIAL SUPPLY Accounts Payable Check 40.38 127731 02/11/2011 AMERICAN MARBORG Accounts Payable Check 282.95 127732 02/11/2011 AMERICAN WEST TIRE&AUTO INC Accounts Payable Check 747.10 127733 02/11/2011 PAULA ANTON Accounts Payable Check 2;57.01 127734 02/11/2011 ARAMARK UNIFORM SERVICES Accounts Payable Check 76.00 127735 02/11/2011 AT&T Accounts Payable Check 81.93 127736 02/11/2011 AT&T Accounts Payable Check 1,067.81 127737 02/11/2011 AT&T Accounts Payable Check 692.32 127739 02/11/2011 AT&T Accounts Payable Check 1,2119.28 127740 02/11/2011 ATAS COMM REDEV AGENCY Accounts Payable Check 31,133.00 127741 02/11/2011 ATASCADERO MUTUAL WATER CO. Accounts Payable Check 1,85)0.0C 127742 02/11/2011 ATASCADERO NEWS Accounts Payable Check 961.50 20 City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Number Date Vendor Description Amount 127743 02/11/2011 ATASCADERO TRAFFIC WAY STORAGE Accounts Payable Check 576.00 127744 02/11/2011 ATASCADERO WASTE ALTERNATIVES Accounts Payable Check 74.06 127745 02/11/2011 VOID Accounts Payable Check 0.00 127746 02/11/2011 VOID Accounts Payable Check 0.00 127747 02/11/2011 BEACON GEOTECHNICAL, INC. Accounts Payable Check 720.00 127748 02/11/2011 DAVID BENTZ Accounts Payable Check 50.21 127749 02/11/2011 ALEX J. BRAZZI Accounts Payable Check 20.00 127750 02/11/2011 BREZDEN PEST CONTROL, INC. Accounts Payable Check 248.00 127751 02/11/2011 ERIN M. BRZYKEY Accounts Payable Check 126.00 127752 02/11/2011 BURTON'S FIRE, INC. Accounts Payable Check 1,932.47 127753 02/11/2011 BUTLER BUSINESS MACHINES Accounts Payable Check 327.07 127754 02/11/2011 KATE CAPELA Accounts Payable Check 145.00 127755 02/11/2011 SARAH B. CARDINALI Accounts Payable Check 201.60 127756 02/11/2011 BRADY CHERRY Accounts Payable Check 393.00 127757 02/11/2011 CHEVRON &TEXACO BUS. CARD SVC Accounts Payable Check 3,312.35 127758 02/11/2011 CHICAGO GRADE LANDFILL, INC. Accounts Payable Check 120.00 127759 02/11/2011 KATHLEEN J. CINOWALT Accounts Payable Check 287.00 127760 02/11/2011 COAST ELECTRONICS Accounts Payable Check 300.00 127761 02/11/2011 COAST SATELLITE TV Accounts Payable Check 8,461.62 127762 02/11/2011 COASTAL COPY, LP Accounts Payable Check 190.33 127763 02/11/2011 COASTAL REPROGRAPHIC SERVICES Accounts Payable Check 304.88 127764 02/11/2011 COLONY AUTO SERVICE, INC. Accounts Payable Check 134.51 127765 02/11/2011 COUNTY OF SAN LUIS OBISPO Accounts Payable Check 254.00 127766 02/11/2011 CROP PRODUCTION SERVICES Accounts Payable Check 364.53 127767 02/11/2011 CRYSTAL SPRINGS WATER Accounts Payable Check 166.07 127768 02/11/2011 CULLIGAN INDUSTRIAL WATER SYST Accounts Payable Check 70.00 127769 02/11/2011 MATTHEW J. CURRY Accounts Payable Check 125.00 127770 02/11/2011 DAVEY RESOURCE GROUP Accounts Payable Check 570.00 127771 02/11/2011 DANIEL A. DAVIS Accounts Payable Check 567.00 127772 02/11/2011 DECOU LUMBER COMPANY Accounts Payable Check 19.44 127773 02/11/2011 DISH NETWORK, LLC Accounts Payable Check 86.99 127774 02/11/2011 DOOLEY ENTERPRISES INC Accounts Payable Check 2,443.20 127775 02/11/2011 DURHAM COMMUNICATIONS INC Accounts Payable Check 95.00 127776 02/11/2011 EIKHOF DESIGN GROUP, INC. Accounts Payable Check 4,155.00 127777 02/11/2011 EL CAMINO HOMELESS ORG. Accounts Payable Check 16,238.00 127778 02/11/2011 ESCUELA DEL RIO Accounts Payable Check 72.00 127779 02/11/2011 FENCE FACTORY ATASCADERO Accounts Payable Check 7,859.11 21 City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Number Date Vendor Description Amount 127780 02/11/2011 FERGUSON ENTERPRISES, INC. Accounts Payable Check 266.50 127781 02/11/2011 FERRELL'S AUTO REPAIR Accounts Payable Check 267.00 127782 02/11/2011 FGL ENVIRONMENTAL Accounts Payable Check 216.00 127783 02/11/2011 CANDYCE FINLEY Accounts Payable Check 264.18 127784 02/11/2011 FIRST TRANSIT, INC. Accounts Payable Check 20,626.20 127785 02/11/2011 FITNESS EDGE EXERCISE EQUIP. Accounts Payable Check 215.00 127786 02/11/2011 FLEET SERVICES-76 FLEET Accounts Payable Check 3,007.02 127787 02/11/2011 FLEET SERVICES-TESORO FLEET Accounts Payable Check 7,839.78 127788 02/11/2011 FOOD FOR LESS Accounts Payable Check 83.76 127789 02/11/2011 WARREN FRACE Accounts Payable Check 300.00 127790 02/11/2011 FRAZEE INDUSTRIES, INC. Accounts Payable Check 29.58 127791 02/11/2011 GALLS, AN ARAMARK COMPANY Accounts Payable Check 79.17 127792 02/11/2011 GAS COMPANY Accounts Payable Check 312.16 127793 02/11/2011 GEM AUTO PARTS Accounts Payable Check 297.11 127794 02/11/2011 GILBERT'S LANDSCAPES Accounts Payable Check 350.00 127795 02/11/2011 NATHAN B. GOOSSENS Accounts Payable Check 44.00 127796 02/11/2011 GRISANTI HARDWARE Accounts Payable Check 18.55 127797 02/11/2011 GROUND UP DESIGN & CONST. MGMT Accounts Payable Check 697.5( 127798 02/11/2011 ROCHELLE 0. HANSON Accounts Payable Check 179.00 127799 02/11/2011 HART IMPRESSIONS PRINT& COPY Accounts Payable Check 501.31 127800 02/11/2011 HARVEY'S HONEYHUTS Accounts Payable Check 1,702.72 127801 02/11/2011 BRET HEINEMANN Accounts Payable Check 50.21 127802 02/11/2011 HINDERLITER, DE LLAMAS Accounts Payable Check 762.11 127803 02/11/2011 KODIE E. HOOD Accounts Payable Check 30.00 127804 02/11/2011 JENNIFER R. HORN Accounts Payable Check 321.60 127805 02/11/2011 VALERIE HUMPHREY Accounts Payable Check 32.64 127806 02/11/2011 IMSA CERTIFICATION Accounts Payable Check 235.00 127807 02/11/2011 INFORMATION TECHNOLOGY Accounts Payable Check 651.32 127808 02/11/2011 INGLIS PET HOTEL Accounts Payable Check 1,846.06 127809 02/11/2011 EVELYN R. INGRAM Accounts Payable Check 670.60 127810 02/11/2011 INTOXIMETERS Accounts Payable Check 2,934.61 127811 02/11/2011 SANDY JACK Accounts Payable Check ;50.21 127812 02/11/2011 CAROL D. JANSSEN Accounts Payable Check 2;28.00 127813 02/11/2011 JIFFY LUBE Accounts Payable Check 121.33 127814 02/11/2011 KNIGHT'S CARPETS & INTERIORS Accounts Payable Check 7,332.00 127815 02/11/2011 WILLIAM T. KNUCKLES Accounts Payable Check 39.0( 127816 02/11/2011 ZACHARY D. KOPP Accounts Payable Check ;56.00 22 City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Dumber Date Vendor Description Amount 127817 02/11/2011 LANDSCAPES BY STACH Accounts Payable Check 440.00 127818 02/11/2011 LEE WILSON ELECTRIC CO. INC Accounts Payable Check 2,623.38 127819 02/11/2011 JAMES R. LEWIS Accounts Payable Check 250.00 127820 02/11/2011 LIFE ASSIST, INC. Accounts Payable Check 201.54 127821 02/11(2011 ZACHARIAH M. LINDSAY Accounts Payable Check 33.00 127822 02/11/2011 MADRONE LANDSCAPES, INC. Accounts Payable Check 4,608.00 127823 02/11/2011 SHARON A. MARINI Accounts Payable Check 60.00 127824 02/11/2011 MARTINELLI LANDSCAPE CONST INC Accounts Payable Check 1,551.83 127825 02/11/2011 WADE MCKINNEY Accounts Payable Check 500.00 127826 02/11/2011 MEDWORKS MEDICAL CENTER, INC. Accounts Payable Check 751.00 127827 02/11/2011 MICHAEL FREDERICK PAVING,INC. Accounts Payable Check 297.00 127828 02/11/2011 MID-COAST GEOTECHNICAL, INC. Accounts Payable Check 1,700.00 127829 02/11/2011 MID-COAST MOWER & SAW Accounts Payable Check 153.38 127830 02/11/2011 MID-STATE CONCRETE PRODUCTS Accounts Payable Check 261.00 127831 02/11/2011 MILLENNIUM CONSULTING ASSC. Accounts Payable Check 11,992.50 127832 02/11/2011 MINER'S ACE HARDWARE Accounts Payable Check 486.42 127833 02/11/2011 MISSION UNIFORM SERVICE Accounts Payable Check 60.72 127834 02/1112011 REON C MONSON Accounts Payable Check 126.00 127835 02/11/2011 MOSS, LEVY, & HARTZHEIM LLP Accounts Payable Check 2,000.00 127836 02/11(2011 NATIONAL FIRE FIGHTER WILDLAND Accounts Payable Check 352.10 127837 02(11/2011 NCI AFFILIATES, INC Accounts Payable Check 335.00 127838 02/11/2011 NORTH COAST ENGINEERING INC. Accounts Payable Check 5,124.00 127839 02/11/2011 NORTHERN ENERGY Accounts Payable Check 55.33 127840 02/11/2011 RYAN J. O'CONNELL Accounts Payable Check 30.00 127841 02/11/2011 OFFICE DEPOT INC. Accounts Payable Check 663.82 127842 02/11/2011 THOMAS P. O'MALLEY Accounts Payable Check 50.21 127843 02/11/2011 ORCHARD SUPPLY HARDWARE Accounts Payable Check 69.19 127844 02/11/2011 O'REILLY AUTOMOTIVE, INC. Accounts Payable Check 338.18 127845 02/11/2011 PACIFIC COAST GYMNASTICS CENTE Accounts Payable Check 180.60 127847 02/11/2011 PACIFIC GAS AND ELECTRIC Accounts Payable Check 15,859.77 127848 02/11/2011 PASO ROBLES FORD LINCOLN MERC Accounts Payable Check 669.29 127849 02/11/2011 PC MALL Accounts Payable Check 5,276.13 127850 02/11/2011 PETTY CASH-FINANCE DEPARTMENT Accounts Payable Check 257.71 127851 02/11(2011 PROCARE JANITORIAL SUPPLY,INC. Accounts Payable Check 585.37 127852 02/11/2011 PRW STEEL SUPPLY, INC. Accounts Payable Check 490.55 127853 02/11/2011 RAVATT,ALBRECHT, &ASSC.,INC. Accounts Payable Check 1,000.60 127854 02/11(2011 RECOGNITION WORKS Accounts Payable Check 130.13 23 City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Number Date Vendor Description Amount 127855 02/11/2011 RACHELLE RICKARD Accounts Payable Check 300.00 127856 02/11/2011 ROB DAVIS BACKHOE Accounts Payable Check 6'0.00 127857 02/11/2011 MICHELLE R. ROGERS Accounts Payable Check 147.00 127858 02/11/2011 ROSSI &CARR ELECTRICAL, INC. Accounts Payable Check 61,905.21 127859 02/11/2011 KARA ROWLETT Accounts Payable Check 179.00 127860 02/11/2011 SAN LUIS AUTOBODY Accounts Payable Check 3,819.81 127861 02/11/2011 SCHIMM'S TREE SERVICE, INC. Accounts Payable Check 5:30.00 127862 02/11/2011 SHELL Accounts Payable Check 408.57 127863 02/11/2011 SHANNON SNIFFER Accounts Payable Check 35.00 127864 02/11/2011 JOHN C. SIEMENS Accounts Payable Check 112.00 127865 02/11/2011 SILENT ALARM SECURITY Accounts Payable Check 3,815.81 127866 02/11/2011 SIMS FIRE PROTECTION, INC. Accounts Payable Check 789.60 127867 02/11/2011 SLO COUNTY CLERK-RECORDER Accounts Payable Check 18,284.58 127868 02/11/2011 STANLEY CONVERGENT SECURITY Accounts Payable Check 481.82 127869 02/11/2011 BRIAN STURTEVANT Accounts Payable Check 50.21 127870 02/11/2011 SUN BADGE COMPANY Accounts Payable Check 32.82 127871 02/11/2011 SUNLIGHT JANITORIAL Accounts Payable Check 1,468.50 127872 02/11/2011 TAYLOR RENTAL CENTER Accounts Payable Check 3;'8.23 127873 02/11/2011 TEMPLETON UNIFORMS Accounts Payable Check 2;70.63 127874 02/11/2011 RUSS THOMPSON Accounts Payable Check 4118.00 127875 02/11/2011 TW TELECOM, INC. Accounts Payable Check 7:54.41 127876 02/11/2011 UNION BANK, N.A. Accounts Payable Check 875.00 127877 02/11/2011 KIMBERLY VALENTINE Accounts Payable Check 80.00 127878 02/11/2011 VALLEY PACIFIC PETROLEUM SVCS Accounts Payable Check 1,554.19 127879 02/11/2011 BRIDGET M. VAN BEEK Accounts Payable Check 33.00 127880 02/11/2011 VERIZON WIRELESS Accounts Payable Check 1,894.97 127881 02/11/2011 CHUCK WARD Accounts Payable Check 50.21 127882 02/11/2011 WESTERN JANITOR SUPPLY Accounts Payable Check 161.99 127883 02/11/2011 WOODWARD ACOUSTICS, INC. Accounts Payable Check 2,030.00 127884 02/11/2011 Z.A.P. MANUFACTURING, INC. Accounts Payable Check 1,527.55 127885 02/11/2011 PAUL JEFFREY ZEHNER Accounts Payable Check 1,500.00 917 02/18/2011 STATE DISBURSEMENT UNIT Payroll Vendor Payment 714.46 127886 02/18/2011 DAVID ANASTASIA Accounts Payable Check 380.06 127887 02/18/2011 ATASCADERO FIRE EMPLOYEE ASSN. Payroll Vendor Payment 620.00 127888 02/18/2011 ATASCADERO MID MGRS ORG UNION Payroll Vendor Payment 40.00 127889 02/18/2011 ATASCADERO POLICE OFFICERS Payroll Vendor Payment 1,020.00 24 City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Number Date Vendor Description Amount 127890 02/18/2011 AXA EQUITABLE Payroll Vendor Payment 520.12 127891 02/18/2011 EMPLOYMENT DEV. DEPARTMENT Accounts Payable Check 7,013.00 127892 02/18/2011 FLEX-PLAN SERVICES INC. Payroll Vendor Payment 2,601.72 127893 02/18/2011 FLEX-PLAN SERVICES INC. Payroll Vendor Payment 170.00 127894 02/18/2011 HARTFORD LIFE INSURANCE Payroll Vendor Payment 8,994.61 127895 02/18/2011 BECKY MAXWELL Accounts Payable Check 32.57 127896 02/18/2011 NATIONWIDE RETIREMENT SOLUTION Payroll Vendor Payment 591.30 127897 02/18/2011 SEIU LOCAL 620 Payroll Vendor Payment 794.65 127898 02/18/2011 VANTAGEPOINT TRNSFR AGT 106099 Payroll Vendor Payment 311.61 127899 02/18/2011 VANTAGEPOINT TRNSFR AGT 304633 Payroll Vendor Payment 1,718.89 918 02/22/2011 RABOBANK, N.A. Payroll Vendor Payment 44,024.42 919 02/22/2011 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEP Payroll Vendor Payment 85,510.07 920 02/22/2011 EMPLOYMENT DEV DEPARTMENT Payroll Vendor Payment 11,594.89 921 02/22/2011 EMPLOYMENT DEV. DEPARTMENT Payroll Vendor Payment 1,371.94 127900 02/22/2011 FRED PFLUM Accounts Payable Check 281.00 127904 02/22/2011 U.S. BANK Accounts Payable Check 21,886.71 922 02/25/2011 BANK OF NEW YORK MELLON Accounts Payable Check 12,971.25 923 02/25/2011 BANK OF NEW YORK MELLON Accounts Payable Check 278,265.00 127905 02/25/2011 ACTION FAX& PRINTER Accounts Payable Check 137.43 127906 02/25/2011 ADVANCED SEPTIC & SEWER SVC Accounts Payable Check 750.00 127907 02/25/2011 AGP VIDEO, INC. Accounts Payable Check 2,770.00 127908 02/25/2011 AIR-RITE REFRIGERATION Accounts Payable Check 463.14 127909 02/25/2011 ALUANT INSURANCE SERVICES INC Accounts Payable Check 143.32 127910 02/25/2011 AMERICAN WEST TIRE&AUTO INC Accounts Payable Check 1,545.06 127911 02/25/2011 AMI PIPE & SUPPLY Accounts Payable Check 106.77 127912 02/25/2011 ANTECH DIAGNOSTICS-WEST Accounts Payable Check 498.75 127913 02/25/2011 AQUAMARK POOL CARE Accounts Payable Check 413.25 127914 02/25/2011 ARAMARK UNIFORM SERVICES Accounts Payable Check 530.76 127915 02/25/2011 ASSC. OF ZOOS &AQUARIUMS Accounts Payable Check 195.00 127916 02/25/2011 AT&T Accounts Payable Check 1,291.69 127918 02/25/2011 AT&T Accounts Payable Check 618.81 127919 02/25/2011 ATASCADERO HAY& FEED Accounts Payable Check 3,670.39 127920 02/25/2011 ATASCADERO MUTUAL WATER CO. Accounts Payable Check 605.67 127921 02/25/2011 ALAN BAKER Accounts Payable Check 214.00 127922 02/25/2011 BANK OF NEW YORK MELLON Accounts Payable Check 2,120.00 127923 02/25/2011 BASIC CHEMICAL SOLUTIONS, LLC Accounts Payable Check 4,972.36 25 City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Number Date Vendor Description Amount 127924 02/25/2011 BASSETT'S CRICKET RANCH,INC. Accounts Payable Check 128.40 127925 02/25/2011 BERRY MAN, INC. Accounts Payable Check 819.43 127926 02/25/2011 BOETHING TREELAND FARMS, INC. Accounts Payable Check 873.41 127927 02/25/2011 NICHOLAS P. BOONISAR Accounts Payable Check 45.00 127928 02/25/2011 CASEY BRYSON Accounts Payable Check 206.00 127929 02/25/2011 BURKE,WILLIAMS, & SORENSON LLP Accounts Payable Check 21,455.60 127930 02/25/2011 BUTLER BUSINESS MACHINES Accounts Payable Check 184.64 127931 02/25/2011 CASQA Accounts Payable Check 550.00 127932 02/25/2011 CCFPA Accounts Payable Check 30.00 127933 02/25/2011 COASTAL COPY, LP Accounts Payable Check 109.21 127934 02/25/2011 COLBY JACK CAFE & BAKERY, INC. Accounts Payable Check 279.80 127935 02/25/2011 CORELOGIC INF, SOLUTIONS, INC. Accounts Payable Check 100.00 127936 02/25/2011 JERI CORGILL Accounts Payable Check 259.36 127937 02/25/2011 CREATIVE SVCS OF NEW ENGLAND Accounts Payable Check 184.95 127938 02/25/2011 CROP PRODUCTION SERVICES Accounts Payable Check 461.96 127939 02/25/2011 CRYSTAL SPRINGS WATER Accounts Payable Check 47.91 127940 02/25/2011 DECOU LUMBER COMPANY Accounts Payable Check 22.48 127941 02/25/2011 CHRISTOPHER A. DICUS, PHD Accounts Payable Check 15,000.0( 127942 02/25/2011 DOCUTEAM Accounts Payable Check 103.40 127943 02/25/2011 ED'S FLY MEAT, INC. Accounts Payable Check 56.00 127944 02/25/2011 EL CAMINO CAR WASH LLC Accounts Payable Check 14.95 127945 02/25/2011 ESCUELA DEL RIO Accounts Payable Check 144.00 127946 02/25/2011 FENCE FACTORY ATASCADERO Accounts Payable Check 745.93 127947 02/25/2011 FGL ENVIRONMENTAL Accounts Payable Check 394.00 127948 02/25/2011 FIRST TRANSIT, INC. Accounts Payable Check 21,188.20 127949 02/25/2011 GAS COMPANY Accounts Payable Check 839.10 127950 02/25/2011 GEM AUTO PARTS Accounts Payable Check 127.95 127951 02/25/2011 GEMPLER'S Accounts Payable Check 346.03 127952 02/25/2011 GOLDEN STATE COPIER & MAILING Accounts Payable Check 218.59 127953 02/25/2011 GROUND UP DESIGN & CONST. MGMT Accounts Payable Check 2,654.79 127954 02/25/2011 GSOLUTIONS, INC. Accounts Payable Check 165.00 127955 02/25/2011 H.D. PETERSON Accounts Payable Check 184.90 127956 02/25/2011 HART IMPRESSIONS PRINT& COPY Accounts Payable Check 197.75 127957 02/25/2011 NATHAN HASCH Accounts Payable Check 149.00 127958 02/25/2011 HOME DEPOT Accounts Payable Check 1,829.53 127959 02/25/2011 HSBC BUSINESS SOLUTIONS Accounts Payable Check 65.1`, 127960 02/25/2011 IAFC MEMBERSHIP Accounts Payable Check 249.00 26 rifit of Atacrmriarn City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Number Date Vendor Description Amount 127961 02/25/2011 J. CARROLL CORPORATION Accounts Payable Check 227.05 127962 02/25/2011 JOHN JAMROG Accounts Payable Check 190.00 127963 02/25/2011 JESPERSEN'S TIRE SERVICE, INC. Accounts Payable Check 20.00 127964 02/25/2011 JIFFY LUBE Accounts Payable Check 167.72 127965 02/25/2011 JOEL SWITZER DIESEL REPAIR,INC Accounts Payable Check 93.66 127966 02/25/2011 JOHN DEERE LANDSCAPES, INC. Accounts Payable Check 527.44 127967 02/25/2011 DAVE JOSEPHS Accounts Payable Check 20.00 127968 02/25/2011 ANN JUTRAS Accounts Payable Check 45.00 127969 02/25/2011 KPRL 1230 AM Accounts Payable Check 320.00 127970 02/25/2011 L.N. CURTIS & SONS Accounts Payable Check 18,518.25 127971 02/25/2011 LAB SAFETY SUPPLY, INC. Accounts Payable Check 496.07 127972 02/25/2011 LAUTZENHISER'S STATIONARY Accounts Payable Check 364.09 127973 02/25/2011 MADRONE LANDSCAPES, INC. Accounts Payable Check 9,094.00 127974 02/25/2011 MAINLINE UTILITY CO. Accounts Payable Check 1,425.00 127975 02/25/2011 MARTIN SEAL COATING Accounts Payable Check 170.00 127976 02/25/2011 BECKY MAXWELL Accounts Payable Check 71.96 127977 02/25/2011 WADE MCKINNEY Accounts Payable Check 641.26 127978 02/25/2011 BRYAN S. MCLAIN Accounts Payable Check 1,000.00 127979 02/25/2011 MINER'S ACE HARDWARE Accounts Payable Check 363.17 127980 02/25/2011 MISSION UNIFORM SERVICE Accounts Payable Check 30.98 127981 02/25/2011 MOBILE SOLAR POWER, LLC Accounts Payable Check 225.00 127982 02/25/2011 NATIONAL NOTARY ASSOCIATION Accounts Payable Check 52.00 127983 02/25/2011 NCI AFFILIATES, INC Accounts Payable Check 335.00 127984 02/25/2011 NFPA Accounts Payable Check 150.00 127985 02/25/2011 NORTHERN ENERGY Accounts Payable Check 604.84 127986 02/25/2011 OFFICE DEPOT INC. Accounts Payable Check 436.11 127987 02/25/2011 ORCHARD SUPPLY HARDWARE Accounts Payable Check 308.99 127988 02/25/2011 TARA ORLICK Accounts Payable Check 16.32 127989 02/25/2011 PACIFIC AUTO GLASS Accounts Payable Check 173.10 127990 02/25/2011 PACIFIC GAS AND ELECTRIC Accounts Payable Check 2,680.54 127991 02/25/2011 PASO ROBLES FORD LINCOLN MERC Accounts Payable Check 3,431.60 127992 02/25/2011 PASO ROBLES VET MEDICAL CLINIC Accounts Payable Check 99.71 127993 02/25/2011 PC MALL Accounts Payable Check 687.99 127994 02/25/2011 DEAN PERICIC Accounts Payable Check 165.00 127995 02/25/2011 PERRY'S PARCEL& COURIER SVC Accounts Payable Check 106.77 127996 02/25/2011 PFEIFFER PARTNERS, INC. Accounts Payable Check 39,313.79 127997 02/25/2011 PHOTO STOP Accounts Payable Check 1,129.32 27 r'ihi of AfnQ-4- City of Atascadero Disbursement Listing For the Month of February 2011 Check Check Number Date Vendor Description Amount 127998 02/25/2011 PROCARE JANITORIAL SUPPLY,INC. Accounts Payable Check 293.00 127999 02/25/2011 PRW STEEL SUPPLY, INC. Accounts Payable Check 51.96 128000 02/25/2011 RAIN FOR RENT BAKERSFIELD Accounts Payable Check 6,774.37 128001 02/25/2011 RECOGNITION WORKS Accounts Payable Check 10.50 128002 02/25/2011 REGAL GENERAL CONTRACTORS, INC Accounts Payable Check 8,379.00 128003 02/25/2011 REGENTS OF THE UNIV. OF CA Accounts Payable Check 181.34 128004 02/25/2011 ROB DAVIS BACKHOE Accounts Payable Check '15,795.00 128005 02/25/2011 ROBYN C. SCHMIDT Accounts Payable Check 105.00 128006 02/25/2011 STEPHANIE SEAY Accounts Payable Check 20.00 128007 02/25/2011 SLOCAPRA Accounts Payable Check 100.00 128008 02/25/2011 PETE SOTELLO Accounts Payable Check 206.00 128009 02/25/2011 STANLEY CONVERGENT SECURITY Accounts Payable Check 229.11 128010 02/25/2011 STAPLES CREDIT PLAN Accounts Payable Check 130.91 128011 02/25/2011 MICHAEL STORNETTA Accounts Payable Check 165.00 128012 02/25/2011 SUNLIGHT JANITORIAL Accounts Payable Check 1,050.00 128013 02/25/2011 SUPERIOR CRANE&TRANSPORT Accounts Payable Check 240.00 128014 02/25/2011 MARCIA TORGERSON Accounts Payable Check 44.8(' 128015 02/25/2011 ULTREX BUSINESS PRODUCTS Accounts Payable Check 659.05 128016 02/25/2011 UNCLE'S BAITS Accounts Payable Check 32.30 128017 02/25/2011 UNIFIED HEALTHCARE Accounts Payable Check 30.00 128018 02/25/2011 URBAN FUTURES, INC. Accounts Payable Check 585.00 128019 02/25/2011 USA BLUE BOOK Accounts Payable Check 1,301.58 128020 02/25/2011 VANDERWERT MOBILE LOCKSMITHING Accounts Payable Check 351.80 128021 02/25/2011 WALLACE GROUP Accounts Payable Check 10,482.94 128022 02/25/2011 WESTERN JANITOR SUPPLY Accounts Payable Check 270.78 128023 02/25/2011 WULFING'S BACKGROUND & POLYGR Accounts Payable Check 225.00 128024 02/25/2011 ZOO ATLANTA Accounts Payable Check 136.85 $ 1,323,715.08 28 {� ITEM NUMBER: A- 4 ��Y�� DATE: 04/12/11 r 4 � T � r � �,tiaiar? i t, Atascadero City Council Staff Report - Public Works Department Downtown Transit Center Design Contract Change Order RECOMMENDATIONS: Council: 1. Authorize the City Manager to sign Change Order #3 for $15,355.00 with Wallace Group, Inc. for design of streetscape improvements to Capistrano Ave; and, 2. Authorize the City Manager to approve any minor additional change orders up to $3,000.00. DISCUSSION: In 2007, the City and the San Luis Obispo Council of Governments (SLOCOG) commissioned a study to determine the feasibility of developing a downtown transit center. The study was developed using accepted transit planning theory, operational impacts, cost, and community / rider preferences as key elements of the selection criteria. Staff presented the Site Selection study results to Council on September 22, 2009, and the location on Capistrano Avenue was chosen. Staff proceeded with the procurement of design services by advertising a Request for Proposal to all eligible design firms. Proposals were received from five design firms and the Wallace Group was chosen as the City's design consultant. The City and Wallace Group have been diligently moving forward with design considerations and have made additions to the scope of work based on federal contracting requirements and SLOCOG feedback. The first round of scope of work changes are reflected in Change Orders #1 and #2. Change Order #1 included new Wallace Group contracting requirements for Federal Transit Agency reporting of wages and certified payroll. Change Order #2 increased the project area to include lighting on the eastern portion of Capistrano Avenue and enhanced pavement and intersection improvement design services at Capistrano and Lewis Avenues. The total cost of Change Orders 1 and 2 was $14,137.00. The total cost of Change Orders #1 and #2 is just under 20% of the initial contract. Therefore, this change order authorization is needed so that the design changes and modifications that are related to the City Council input that staff received at the March 8, 2011 Council meeting (related primarily to SLOCOG Director's suggestion of expanded scope on Capistrano Ave.) can be implemented. 29 ITEM NUMBER: A-4 DATE: 04/1211 The increased scope of work reflected in Change Order #3 includes a new loading and unloading zone, street lighting on Capistrano south of the project, new streetscape sidewalks (both sides of Capistrano Avenue) from the Transit Center to Highway 41, solar powered bus shelter lighting, and new road striping. Staff does not anticipate further significant change orders. Additionally, SLOCOG has indicated that the State funded target construction budget could be approximately 1 million dollars; therefore, this change order results in the design to construction cost ratio being approximately 10%. SLOCOG is highly supportive of a Transit Center project, and expanded Prop 1 B construction funding of the project is scheduled to be approved at the April 6, 2011 SLOCOG Board meeting. Design funding is through three funding sources, namely TDA, Federal 5307 funds, and STA funds (if needed). The design funding currently available is: Federal 5307 Funds $ 84,519 (80%) TDA Funds 21 ,131 (20% City match) Total $105,650 With approval of the change order, total design costs are expected to be $105,260 which is just under the currently budgeted funds. Any additional change orders (not to exceed $3,000) would be funded through transit operational savings. Construction funding for the project will be funded completely through Proposition 1 B funds. FISCAL IMPACT: FUNDING USES Surveying, preliminary design and construction documents $ 72,000 Change Orders 1 & 2 14,137 Proposed Change Order #3 15,355 Preliminary testing and staff time 3,768 Testing, inspection, arborist and staff time 64,232 Estimated construction costs (including contingencies) 810,000 Total Estimated Cost $ 979,492 FUNDING SOURCES Federal 5307 Funds- Design $ 84,519 Transportation Development Act Funds (TDA)- Design 21,131 Proposition 1 B Competitive Grant Funds 900,000 Total Funding Sources $ 1,005,650 PROJECTED FUNDING SURPLUS $ 26,158 30 ITEM NUMBER: A-4 DATE: 04/12/11 ALTERNATIVES: Reject staff's recommendation and direct staff to eliminate the desired scope additions. ATTACHMENT: A. Design Change Order No. 3 (dated March 29, 2011) 31 :12 1 ITEM NUMBER: A-4 DATE: 04/12/11 Attachment A CONTRACT AMENDMENT Project Name;City ofAtascadero Transit Center CA No.3, Client.Name:City of Arascadero Project/Phase No.0023-0030 WALLAGE CROiiPe Attent€on"David Athey,Deputy Pini l!c Works Director Date.Mdidi 29,2011 Address:6907 El Camino Real,Atascadero,C31ifomia.93422 CIVIL ENGt,NrrRI 4G CONsrRUCTtou Wallace Group requests the Clients authorization.to proceecl with revisions to t•iecontract agreement for MANAGEMENI the above referenced proact as herein described.Approval below incorporates this document asa oartof LANDSCAPF. the original contractsigned May 11,2011.if approved,please return one signed original Contract ARCHITKTURC, Amendment to Wallace Gwoup- MECHA WCA.L ENCIINEERING Description and Purpose of the Revision(s) PLAN WNG This contract armendlnentis being prepared based on the City o`Ata5cade€o's request to increase the scope a,DDLI'[sWORK ora of the Projectto include the f;oliowing: SURVEY[UG A passenger loading/unioading zone approximately 100 feet to 150feetsouth of the proposed cis SOLUTIONS bus stop. WATER RESCUKES • Removal of the existing sidewalts,curb,and gutter,and designof new sidewalks,decorative WALLACE 51WAN5014 paving band,curb and gutter,and street lighting along Capistrano Avenuefrorn the existing INTERNATIONAL project limits to the Caltrans Right-of-itchy for Highway 41. • Solar powered site lighting for the shelters. Survey Services Wallace Group will perforrn a topographic sunreyof Capistrano Avenue between the limits of the existing topagraphic surveyfor the project and the Caltrans Highway 41 right-of-way.The survey shall include right-of-way of Capistrano Avenue. Deliverables: Digital file of the Topography Map in Auto::AD format Civil Engineering Services `Nal lace Group will prepaia Surface irnprovement Plans and Specifications for agency subrrittai and review(3096,90%,and Final submittals).Surface improvement Plans will include,demolition of existing curb,gutter,and sidewak design of new curb,gutter,and sidewalk(w/paver band and colored concrete)conforming to the(-It s Streetscape Design Standards_Curia painting and signage for the passenger loading/Onloking zone will also be included in the Surface improvement Plans and Specifications.Addlt[onal Project Managem ent Services for sub-consultant.coordination of the eplargecl solar shelter lighting and additional steet lighting will be provid�i. WALLACE.GROUP A Calif.mie corpora€lh, li Deliverables. raiz CLARION C, t vie0}additional shut of construction drawings for the 3096,90%,and;tnal completicnt prepayred, CALIFORN A 93 01 in AutoCAD and p6med eh 24"z 36.sheers - T Bps 54,4-4.011 F$05 Sg4-4294 WW Mwkildtey IOU P.m 33 ITEM NUMBER: A-4 DATE: 04/12(11 Electrical Services—Thoma.Electric,Inc. ,r Wallace Group will coordinate with Thoma Electrical to provide construction documents for additional street lighting along Caplstrano Avenue from the existing project limits to the Highway 41 right-of way and specialty solar panels for the lighting in the enlarged bus shelters. WALLACE GAOtrn Fees, -- Survey Services $2,800.00 Civil Engineering Services $1 0,025,00 Electrical Services w $2,530.00 Total Fees $15,355.00 Revision(s)Represent: Revision(s)Fee: () a change in previous instructions () hourly(time&materials)5 (X) a change in Scope of Services () progress billing:$ () other: (X) not-to-exceed w/o authorization:$15,355 Revision(s)will be invoiced as: () increase to an item within the existing contract {X) new Items added to existing contract Issued by, W.ALLAGE GRO California Cor ion Approved by Client Signature: L ( r Signature: Print Nam .8ra ord Brec ld,P 41849 Print Name: Title:CE©,Principal Title: Date:March 29,2011 Date; 34 ITEM NUMBER: C - 1 ' DATE: 04/12/11 �Pl f�lf: �Ih yAl r{ ia791 Atascadero City Council Staff Report - Administrative Services Historic City Hall Project Bid Awards: ACH-05 Concrete Piles, Structural Foundation, Earthwork and Cast-in-Place Concrete (Structural Stabilization) RECOMMENDATIONS: Council: 1. Award bid to, and authorize the City Manager to execute a contract with, Wysong Construction in the amount of $ 3,703,000.00 for the ACH-05 Structural Stabilization services for the Historic City Hall Project; and, 2. Authorize the Director of Public Works to file a Notice of Completion with the County Recorder upon satisfactory completion of the project. DISCUSSION: Project. Structural stabilization of the Historic City Hall building is one of the most important components of the entire project. The goal with this portion of the Project will be to stabilize the foundation in such a way that will make the entire building much safer during future seismic events. The work involved in this contract will consist of the structural stabilization of the existing foundation system by installing a system of micro-piles with pile caps underneath the existing footings in the basement and around the exterior perimeter of the building. A micro-pile is a small diameter (about 12 inches) reinforced column of concrete. The stabilization of Historic City Hall will require approximately 275 of these micro-piles which will be drilled all the way down to the bedrock beneath the building. Work will include excavating around the building perimeter from the existing outside grade to the interior basement grade, about eight feet deep, wide enough for a drilling machine to drill at the building perimeter at basement grade. Once the micro-piles and pile caps are installed, the excavation will be filled, compacted and re-graded to the existing outside grade. The work will also include: a new cast in place slab for the basement floor; basement ramp and stairs; expansion of the elevator pit; and a 35 ITEM NUMBER: C- 1 DATE: 04/12/11 foundation of structural concrete walls from the basement level to the bottom of first floor. The installation of a new vertical wall structure will allow the existing exterior wall system to be tied into it for wall stabilization. This new foundation system is also important to the leveling of the building. Currently, there exists almost seven inches of differential settlement of the building. To correct this, a new, level concrete floor will be installed in the basement as indicated above, and as part of bid package ACH-08, an additional leveling process will be completed on the first through fourth floors. The option of raising up the building on one side to even it out would be too invasive and would cause unnecessary additional damage. Ultimately, the entire building will be more safe and comfortable for all who will use it in the future. Bid Award. The bidding process on ACH-05, Structural Stabilization, is complete and ready to award. This bid package was released for bidding on February 3, 2011. It was posted on the City's web site, in the Atascadero News, and in twelve plan rooms. Thirty- two contractors (primes and subs) attended one of the two mandatory pre-bid walk- throughs that were held on February 24, 2011 and March 3, 2011. Out of those firms, five submitted bids; and of the five companies that submitted bids, four were local. Wysong Construction, out of Atascadero, was the lowest responsive bidder with a bid of $ 3,703,000.00. Contractor Package budget Package bid Wysong Construction $ 5,721,750 $3,703,000 The majority of this work will fall under the "Hazard Mitigation" category, meaning it is included in the fixed dollar grant funding from FEMA and CaIEMA. FISCAL IMPACT: The fiscal impact of this award is $3,703,000 in budgeted City Hall Project Funds including funding from FEMA, CaIEMA and the Atascadero Community Redevelopment: Agency. The current projected uses and sources of funds for the Project are as follows: 36 ITEM NUMBER: C- 1 DATE: 04/12/11 PROJECTED FUNDING USES Architecture and engineering $ 5,115,050 Construction costs: ACH-2 Penthouse Demolition and Hazardous Materials Abatement (awarded 2/22/11) 141,300 ACH-3 Basement Wall and Floor Demolition (aw arded 10/26/10) 178,000 ACH-4 Basement Electrical Demolition and Temporary Power Installation (awarded 10/26/10) 73,980 ACH-5 Foundation Structural Stabilization 3,703,000 Remaining bid packages 18,504,770 Total construction costs 22,601,050 Construction management (Phase 1 awarded 4/27/10,and Phase Haw arded 1/11/11) 3,642,003 General conditions, construction support, and permitting Pre-Construction activity 58,165 Deputy Inspection Services (awarded 1/11/11) 386,991 Hazardous Materials Investigation, Design and Monitoring(Phase 1 awarded 3/23/10 and Phase II awarded 1/11/11) 159,847 Other 914,417 Total testing, inpection, permitting and construction support 1,519,420 Contingency 5,032,300 TOTAL PROJECTED FUNDING USES $37,909,823 PROJECTED FUNDING SOURCES Expected FEMA funding $20,059,190 Expected CalEMA funding 6,686,400 California Cultural Historic Endowment Grant 2,000,000 Redevelopment 2010 Bond Funds 13,000,000 TOTAL PROJECTED FUNDING SOURCES $41,745,590 FUNDING SURPLUS $ 3,835,767 ATTACHMENT: Exhibit A —ACH-05 Bid Summary 37 38 Exhibit A City of Atascadero Office of the City Clerk Bid Summary TO: Public Works FROM: Lisa Cava,Deputy City Clerk BID NO.: 2010.010 OPENED: 3/29/2011 ACH 5 CONCRETE PILES,STRUCTURAL PROJECT: FOUNDATIONS,EARTHWORK, 5 Bids were received and opened today,as follows: A. Name of Bidder BASE BID ITEMS TOTAL I Wysong Construction 53,703.000.00 2 Associated Pacific $3,988,8880) 3 Diani Building Corp $4,086,000.00 4 Commercial Contracting $5,703,000.00 5 Speciality Construction 55,777,000.00 39 40 ITEM NUMBER: C-2 DATE: 04/12/11 FUR ' 'OFM is 1918 1979 Atascadero City Council Staff Report - Public Works Department Water Conservation Plan for Atascadero Parks RECOMMENDATIONS: Council: 1. Approve the proposed water conservation Action measures for various turf areas in Atascadero City operated parks; and, 2. Authorize City staff to impose supplemental irrigation charges, up to 15% of the 2010 AMWC charges, to user groups for specialized turf areas where the 15% water conservation target is not met. DISCUSSION: Background: On December 8, 2010, the Atascadero Mutual Water Company (AMWC) Board of Directors adopted a 15% water rate increase to meet its long-term operational and capital improvement needs. City staff attended the meeting and requested that tiered water rate for City facilities be capped, as City Parks were being treated the same as a residential lot. The City Parks quickly move to the highest tiered water rate due to the size of our facilities, and amount of irrigated turf. Staff's request for a modified rate structure was based on the premise that the City facilities, like the School District, serve the same "public" that the Water Company does, and should warrant special consideration. The Water Company Board's response was clearly and unanimously stated that the City would be treated the same as any other user; and, that they considered the request asking other users to essentially "subsidize" City operations. Board President Frank Platz asked those residents in attendance if they "wanted to pay higher water rates so the Water Company could lower the City's rates." Staff contends his and other Board members comments did not recognize that even at the requested lower rate, the City would still be paying more for the water than it actually costs to produce, treat and deliver the water to City facilities, and does not necessitate the need to "raise other users rates." While the Water Company Board clearly dismissed the idea of a lower rate structure, Water Company staff remains committed to assisting the City achieve lower water costs. 41 ITEM NUMBER: C-2 DATE: 04/12/11 This water rate increase, if not addressed through water conservation measures, has the potential to increase the City's expenses for water to irrigate our turf areas by as much as $15,500 per year based on the 2010 water use amounts. A significant percentage of the City's water expenses are for the park facility landscaping. City Public Works staff manage a variety of landscape areas that require irrigation to maintain both turf (lawn areas) and non-turf landscaping at a cost in excess of $100,000 per year. A list of the City maintained turf areas is attached (Attachment A). Staff has included approximate water costs for each turf area based on 2010 charges from the AMWC. The City has recognized the need for water conservation in the past and has made efforts to improve the efficiency of our landscaping irrigation systems. These past water conservation efforts include the installation of a centralized computerized irrigation control system utilizing weather data, sprinkler upgrades, planting of drought tolerant landscaping, turf reduction and periodic water audits. The City of Atascadero strongly supports water conservation; however, despite our recent progress, much more still needs to be done to further reduce our water use, regardless of any water cost increases. Analysis: Given continuing budget short-falls, the City does not have the capability to absorb this additional expense without cuts to other maintenance programs. City staff is recommending a variety of water conservation measures and potential supplemental irrigation charges for user groups to help off-set the anticipated water cost increases. The proposed water conservation measures include but are not limited to: • Establish water budgets for turf areas based on a 15% reduction of 2010 amounts. (Water budgets allocate a specific volume of water over a prescribe time period regardless of turf conditions.) • Irrigation system efficiency improvements. • "Browning" out certain turf areas. • Turf removal and replacement with other ground cover options. • Applying supplemental irrigation charges to facility user groups if the 15% water savings is not achieved. • Investigate the feasibility of drilling water wells for future irrigation purposes. Immediately, City staff can implement water conservation measure by simply reducing the amount of irrigation water applied to the various landscape areas maintained by the City. We have evaluated every City maintained turf area and prepared a. recommendation to conserve water in each specific area. (The staff recommendation for each turf area is located in the far right hand column of Attachment A.) It is anticipated that if all of the recommended measures are implemented, we will achieve a. minimum 15% reduction in over-all water use, thereby translating to a no-net-increase in water costs. Each turf area has been assigned one of the following five (5) water conservation classifications: 1. Action A- Maximize efficiency of the existing irrigation system. Maintain "green" turf, regardless of the weather conditions. 42 ITEM NUMBER: C-2 DATE: 04/12/11 2. Action B- Maximize efficiency of the existing irrigation system and establish a 15% reduction water budget based on 2010 irrigation water volumes. Turf stress and spot "browning" may occur depending on the weather conditions. 3. Action C- Maximize efficiency of the existing irrigation system and establish a 15% reduction water budget based on 2010 irrigation water volumes. Charge an irrigation use surcharge, if necessary, to user groups where the 15% water conservation target is not met. Turf stress and spot "browning" will occur subject to weather conditions. 4. Action D- "Brown-out" the turf. Apply only enough irrigation water to keep the grass alive and to prevent. Turf to be primarily irrigated by seasonal rains. 5. Action E- Complete turf removal and replacement with an alternative, low- water-use ground cover. A significant portion of the anticipated water savings will be achieved by implementing water budgets for specific turf areas, Action B and Action C. Water budgets will be established for certain identified turf areas and a maximum of 85% of the 2010 total irrigation water will be applied in 2011 . The four turf areas shown in the table below have been identified for turf removal, Action E. The turf in three of these areas has already been removed or is in progress. Those areas include: Facility Turf Area Approx. Turf removed Lake Park Half Moon area near the Ranger House 1,350 sf. Lake Park Ranger House Lawn (completed) 1,171 sf. Fire Station #2 Front Lawn area (completed) 12,267 sf. Paloma Park North-side of Soccer fields turf area reduction in progress) 20,000 sf. Eight turf areas have been recommended for Action C (shown in the attached Turf Information Sheet), which includes water use reductions as well as a potential supplemental irrigation charge for water use in-excess of the 2010 base-line water use amount. Staff proposes to track water costs for all of 2011 and request payment from the affected three user group(s) shown in the table below only if the total 2011 water costs for that specific area exceed the 85% water use target. This supplemental irrigation charge is only proposed for facility user groups of areas that are primarily used by one or more private non-profit sports groups that have some control over water use. Those areas include: Facility Area User Group(s) Potential cost @ 15% Lake Park Alvord Field Babe Ruth Baseball/AHS/NCCHS $ 1,550 Colony Park Softball Fields Girls Softball/AYSA $ 1,900 Paloma Park Little League Field Little League $ 597 The purpose of this supplemental irrigation charge is to create an incentive for the various user groups to actively participate in the City's water conservation efforts. 43 ITEM NUMBER: C -2 DATE: 04/12/11 It is interesting to note that the City of Atascadero provides substantial funding to subsidize several sports facilities that primarily serve specific school and youth sports organizations. Water costs alone in 2010 for specialized turf facilities maintained by the City were as follows: Facility Area User Group(s) 2010 Water Cost Lake Park Alvord Field Babe Ruth Baseball/AHS/ NCCHS $ 10,317 Colony Park Softball Fields Girls Softball/AYSA $ 12,668 Paloma Park Little League Field Little League $ 3,981 Paloma Park Soccer Fields AYSA/Adult Soccer Groups $ 19,894 The above listed costs do not include personnel costs for mowing, edging, trash collections and a variety of other routine maintenance responsibilities handled by City staff. City staff met with representatives of the all of the user groups listed above to explain the purpose and proposed process of the supplemental irrigation charges. Staff proposes to: 1 . Establish 85% water budgets for the specialized facilities so that no increased cost will be incurred in the specialized sports field areas. 2. Meet with field use coordinators for each group to inform Board members, managers and coaches about our water conservation efforts and goals. 3. Provide monthly irrigation use updates to all of the identified user groups with a status of the current water use totals. 4. Inform the user groups of any potential charges base on excess water use. 5. In January of 2012, City staff will calculate the total water use amounts for each identified turf area in calendar year 2011 . User groups will be invoiced for charges, if any, beyond the 85% water budget. 6. Supplemental irrigation charges will be limited to 15% of the 2010 water costs as listed in the table above and apportioned to the groups based on the percentage of their use. All user groups expressed a willingness to partner with City staff on our water conservation efforts and strongly supported the need for monthly updates on water use totals so that no surprise charges would be incurred. All identified user groups have been provide with notice about tonight's meeting. In addition to the City's proposed water conservation and accountability measures mentioned above, City staff has been working with the Atascadero Mutual Water Company to explore other options to reduce the City's water costs. AMWC staff recognize the financial impacts of the recent water cost increase on the City and have been working with City staff to address this issue. AMWC Conservation Manager, Jamie Hendrickson has worked closely with City staff in preparation of water use reports and on a variety of water conservation recommendations to assist City staff. In the near future, AMWC staff will present to their Board of Directors a proposal to provide a matching rebate program for the City of Atascadero. Any water use savings below the City's 2010 base-line water use, up to 15%, will be returned to the City in the form of a rebate check at the end of the year, to be used on capital improvement projects to improve the efficiency of the City's aging irrigation systems. 44 ITEM NUMBER: C-2 DATE: 04/12/11 City staff are developing cost estimates for a variety of projects to improve and/or replace some of the City's antiquated park irrigation systems, some in excess of thirty years old. Many of the proposed projects will require supplemental funding sources such as from the rebate system proposed by the AMWC. In the meantime, implementation of the proposed temporary water conservation measure listed in the last column of Attachment A will help to reduce the financial impact of the recent water rate increases. On February 17, 2011, the Atascadero Parks and Recreation Commission voted unanimously to recommend to the City Council approval of staff proposed water conservation measures. Conclusion: Staff believes that the above recommended water conservation measures are manageable and responsible and will keep the City's water costs for turf in line with 2010 expenditure levels. Staff requests that the City Council approve the proposed water conservation Action measures for various turf areas in Atascadero City operated parks, and authorize staff to impose supplemental irrigation charges up to 15% of the 2010 AMWC charges, to user groups for specialized turf areas where the 15% water conservation target is not met. FISCAL IMPACT: Implementation of the above recommended water conservation measures will result in the potential reduced expenditures of as much as $15,500 for irrigation purposes in calendar year 2011. ALTERNATIVES: 1 . Provide alternate direction to staff. ATTACHMENT: City of Atascadero Turf Information sheet 45 46 ITEM NUMBER: C -2 DATE: 04/12/11 City of Atascadero Facility Turf Information Estimated Cost of proposed Square Percentage Annual 15% Action Location Footage of Facility Cost Increase Lake Park Total 131,341 100°l $ 20,820.00 $ 3,123.00 Lower Area-East side 71,773 55% $ 11,377.36 $ 1,706.60 B Lower Area-West side 20,547 16% 1 $ 3.257.08 S 488.56 B Upper Area/Bandstand Lawn 16,140 12% $ 2,558.49 S 383.77 B Playround turf 1.380 1% $ 218.76 S 32.81 B Pavilion Lawn 4,284 3% $ 679.09 S 101.86 B Gazebo Lawn 14,689 11% $ 2.328.48 $ 349.27 A Ranger House(removed) 0% $ - $ - E Upper Restroom turf 1,400 1% $ 221.93 S 33.29 D Boat dock lawn 1,128 1% I $ 178.81 $ 26.82 D Half Moon 1.350 1% $ 214.00 S 32.10 E AARP Building Lawn'-water paid by AARP Alvord Field/Veterans Memorial 104,554 100% $ 13,000.00 $` 1,950.00 Baseball Field-In-Field turf 6,400 6% $ 795.76 $ 119.36 C Baseball Field-In Field Perimeter 8,070 8% $ 1,003.40 $ 150.51 C Baseball Field-Out Field 68,504 66% $ 8.517.63 $ 1,277.64 C Veterans Memorial-Lawn,Area#1 17,166 16% $ 2.134.38 S 320.16 A Veterans Memorial-Lawn.Area#2 1 4,414 4% I $ 548.83 S 82.32 A Colony Park Total 78,000'' 100% $ 14,320.00 $ 2,148.00 Field#1 40,000 51% $ 7,343.59 $ 1,101.54 C Field#2 29,000 37% $ 5.324.10 S 798.62 C CCPC Small 1,000 1% $ 183.59 S 27.54 D CCPC Large 8,000 10% $ 1,468.72 S 220.31 D Paloma°Park Total 371,360 100% $ 42,689.00 $ 6,403.35 Softball Fields#1 58,958 16% $ 6,777.59 S 1,016.64 B Softball Fields#2 59,979 16% $ 6.894.96 S 1.034.24 B Softball Field spectator lawn 8,465 2% $ 973.10 $ 145.97 D Little League field 34,637 9% $ 3.981.74 S 597.26 C LL Field Bleacher area-Right field 1,006 0% $ 115.65 S 17.35 D LL Field Bleacher area-Left Field 8,580 2% $ 986.32 $ 147.95 D Entry way lawn 26,667 7% $ 3,065.54 $ 459.83 D Soccer Field#1 82,623 22% 1 $ 9,498.03 $ 1,424.70 C Soccer Field#2 90,435 24% 1 $ 10.396.07 $ 1,559.41 C Fire Station#1 Total 14,292 100% $ 1,468.41 $ 220.26 B Fire Station#2 Total 0 $ - turf removed Turf area removed- 12.267 sf E Sunken Gardens Total 68,080 100% $ 6,716.00 $ 1,007.40 Center Lawn-ECR 27,143 40% $ 2,677.62 1 S 401.64 A Center Lavin-Palma 13.592 20% $ 1.340.83 $ 201.12 1 A 47 ITEM NUMBER: C -2 DATE: 04/12/11 City of Atascadero Facility Turf Information Estimated Cost of15% Proposed Square Percentage Annual Action Location Footage of Facility Cost Increase Side Lawn-East Mall(east end) 6.210 9% $ 612.61 $ 91.89 A Side Lawn-East Mall (west end) 7,497 11% $ 739.57 1 $ 110.94 A Side Lawn-West Mall (east end) 6,223; 9% $ 613.89 $ 92.08 A Side Lawn-West Mall(west end) 1 7,415''1 11% $ 731.48 $ 109.72 A Police Station lawn 2,200 100% $ 506.35 $ 75.95` B Apple Valley Park Turf 36,300 47% $ 3,259.92 $ 488.99 Apple Valley non-turf landscaping 53% 1B Las Lomas Park Total 2,249 15% $ 294.75 $ 44.21 Las Lomas non-turf landscaping 85% ( B Total Turf Area (square feet) 808,366 $ 103,074 $ 15,461 � I Estimated 15%water cost increase for 2011 $ 15,461 I I Total Turf Area (acres) 18.561 1 acre =43,560 s.f. Water costs per acre/year $ 5,554 Proposed actions Action -A I Maximize efficiency of irrigation system. Maintain green turf Action -B Maximize efficiency of irrigation system. Establish 2010-85%water budget Action-C Maximize efficiency of irrigation system. Potential charge to user group Action-D I Brown out the turf. Only irrigate to keep turf alive. Action-E Remove the existing turf and replace with alternative ground cover 48 ITEM NUMBER: C-3 �!, `�in��.;r r-r`l'' DATE: 04/12/11 e� ,; 7979 �pAirAs�Ei�p�d Atascadero City Council Staff Report - Community P p Deveio ment Department Housing Element Annual Progress Report 2010 (PLN 2006-1133) RECOMMENDATION: Planning Commission recommends the City Council: Direct staff to submit the attached 2010 Housing Element Annual Progress Report to the State of California Department of Housing and Community Development. DISCUSSION: Background: The State of California requires all cities to file an Annual Housing Element Progress Report to the Department of Housing and Community Development (HCD). The purpose of the Housing Report is to monitor the implementation of the City's General Plan Housing Element and progress toward meeting the City's Regional Housing Needs Allocation (RHNA). The allocations are targets for the production of affordable housing for various income groups throughout the City. Table 1 State of California Income Level Definitions Very Low Income Lower Income Moderate Income Above Moderate` 50% of County 80% of County 120% of County Greater than 120% of Median Median Median County Median San Luis Obispo County Median Income for a Family of Four(4):$72,500 for 2010 These regional housing allocations are required to be used by the City when updating the housing element. They are the basis for assuring that adequate sites and zoning are 49 available to accommodate at least the number of units allocated. These housing allocation numbers are not housing unit quotas that the City must achieve within the time frame of their next housing element update, but housing targets for which the City must provide zoning and reduced obstacles to development. City Staff and City consultants have updated Atascadero's Housing Element. This updated housing element has been approved by the City Council in early 2011 and is awaiting submittal to HCD for approval. Analysis: The current allocation sets housing needs for a seven-year period ending in 2014. As of December 31 , 2010, Atascadero had met approximately 38% of its total housing allocation. Of these new units, the City issued building permits on 13 new residential units in 2010. Of these units, two (2) units for very low income residents were a direct result of the Council's Downtown Redevelopment Housing initiative, and one (1) unit was considered moderate income because of the formula established for 2nd unit calculation. The remaining ten units were considered above moderate or market rate units. To date, the City has met approximately 11% of the requirement for moderate housing (10 units) and 12% for low housing (9 units). The City has met approximately 7% (8 units) for very low housing needs for the 2007-2014 reporting period. These percentages only reflect units that have been issued a building permit and do not reflect entitled units or the units from the various projects that have been approved. Table 2 2007-2014 Atascadero Share of Regional Housing Need (RHNA) VeryLow Low Moderate Above Moderate Total 2007-2014 Reporting Period Totals 106 74 88 194 462 r„ Permitted Units Issued 2 0 0 121 123 Secondary Units Issued 0 9 2 0 11 Subtotal 2 91 2 121 134 Op ; Permitted Units Issued 4 0 0 14 18 Secondary Units Issued 0 0 4 0 4 Subtotal 4 0 4 14 22 Permitted Units Issued 0 0 0 4 4 Secondary Units Issued 0 0 3 N 1 4 Subtotal 0 0 3 .5 g �.., Permitted Units Issued 2 0 0 10 12 o , Secondary Units Issued 0 0 1 0 1 Subtotal 21 01 1 10 13 Total Units Issued 2007-2010 81 9 10 150 177 Remaining RHNA 98 651 78 44 285 Larger approved projects such as Dove Creek, and West Front Village are restarting construction activities to finish off un-built units. Many of these large scale projects halted construction activities in 2008 due to the significant tightening of credit and capital, and the downturn of the housing market. These largerj roects include affordable housingproduction p oduction requirements as a part of their conditions of approval. 50 In addition to some of the larger developments, other smaller developments have been picked up out of foreclosure such as Regio Place, The Villas at Montecito, and Oak Grove Phase II. These also contain additional affordable housing units however these project have building permits that have been issued previously in years prior to 2007 will not be counted for the purposes of this reporting cycle. 2010 Affordable Housing Production Calendar year 2010 saw an increase in building production by 30% versus 2009. While the increase in the number of building permits is welcomed news, these numbers pale in comparison to pre-economic downturn building permit numbers. Similar to many national trends, the City saw little development in new units due to a lack of demand. The City issued 13 residential building permits for new housing unit construction. Of the total building permits issued, one (1) second unit is considered affordable for the moderate income level group. This group is defined as "affordable" if the cost per square foot for a typical rent in Atascadero ($1.09/sf based on the San Luis Obispo Multi-Family Housing Rental Survey) multiplied by the square footage of the second unit. If the rent falls within an income category, that unit is deemed affordable for that income type. The median home price in Atascadero for a new or existing home in 2010 according the California Realtors Association was $308,657. This median home price still gives the ability for moderate income wage earners to become homeowners for the first time in many years. With the median home price expected to increase slightly or remain flat for 2011 , the affordability for new or existing homes remains high for the City. Conclusion: The City expects a slight increase in construction activity for 2011 . This includes limited new development from individual lot owners and an increase in affordable housing for very low, low, and moderate income units as existing projects that were approved with the inclusionary policies restart construction. FISCAL IMPACT: None. ATTACHMENTS: 1 2010 Housing Element Annual Progress Report Submittal to HCD 2 2010 RHNA Income Limits 51 52 Attachment 1: 2010 Housing Element Annual Progress Report Submittal to HCD C= r ' a s eg l i% a y ow LLg. i LL z V V W '0 N z LU w y 0 N ql E E LLJ 2 U Uj W z =1 f �• a CO-j a L - o c � � v v °'73 Ix 53 k� 2 . {\ ^ { � * iz 2 = - _ ƒ 0 }E � E w E ƒ �{ \` ƒ f E o :i i . f 2 / a / -j / Im E E - . \ \ \ / \ 54 }� . 2 . f\{ 9 , .}) � ; 4; f -. ! 7F CL c - ƒ � o LLJ . f ui _j Zli _j k k z 55 �G E v �e d W 9f } C o- �. rn � � wm� o � " •m �.� a �, ,n Ey 75 u 19 a : U � C Q. `IE �- � 47 � 6 .p C J � m ❑ 4 6i .L� � � � n � C S6 4 fi IL o W d m m cy G o ch ch qJ ti. a s .'� ❑ c v r o m n o `t�. .{ .'', yy!! c� '�. e 4 i� �¢ r. o ;5 11J � .-� � L� ,� lii 'r�rL til d Z ewe a. Yn reg f+� SJR G U C. L' G E E Cj. 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C m - _ � Y_ 4, a w 2 g m' O 0 O O w ( d 41 F- a a` ° o r uj 45 LU _j iIj v. a C 21 N L7 I Ir E < 'amu` L o Ts r v •�. a n m rc� irw.a r.. r-. r.�i r.i .r, ru ti� re,ii m k�ro.°t m ato-�F=•• � o; �s: '. 59 C a L c U Ptl u2 c U U w Ns- n N L ry U b L 3 C LL 9 Q. LU E uj p12 c c CL `" a E f ~ ►— y ° ° — Z W y u E w W J 3 o ui R opn m D o Ff � z 2 Q � a w � w n a m T V G0 RC n G V a R Zi Q V Q. Z w w U9 fi (1) d m LU ` J a1 LU � h v a c s I z a x ar E L d t c m Attachment 2: 2010 Housing Element Annual Progress Report Submittal to HCD s_,3-e�F,c _,vFr. _e sins_1rese�_,` e+r.r sirrcnce r ..... DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT Division of Housing Policy Development a hl s �_ !;iJ�430 ec.5s 3 d_t all_:..� •'9.2;,23_?,'Fti.X i=16',31 .&l. MEMORANDUM DATE: June 17.2010 TO: InterestedParti FROM: *_1',t1i reswell, Deputy Director Housing Policy Development SUBJECT: Official State Income Limits for 2010 Attached are the official State Income Lim Its for 2010 for all counties reflecting extremely lova-, very low-, low-,median-, and moderate-income levels for households of various sizes, The income limits are posted at the Department of Housing and Community Development's (Department)website chtCt�:!`ww�v.hcd.ca.�orthp�hrc neo>siate i�cNote.l�tm�and replace those in effect until this posting. Official State Income Limits apply to designated proarams and are to be used to determine applicant eligibility(based on level of household income) or to calculate housing cost amounts for housing assistance programs. dote that use of official State Income Limits is subject, to a particular program's definition of income,family,family size,effective dates, and other factors. Also, definitions applicable to income categories, criteria,and geographic areas sometimes differ depending on funding source and program resulting in some programs using other income limits. California Health and Safety Code fH&SCI provides that income limits for extremely low- (H&SC 50106),very Ic,v- (H&SC 501051, and lo,v-(H&SC 500'r 9.5} income categories not exceed equivalent levels established by the U.S. Department of Housing and Urban Development(HUD)for its Section 8 Housing Choice Voucher(HCV) Program. Pursuant to State law,the Department is required to publish these State income limits after HUD's release of its new income limits which occurred on May 14,2010. California H&SC 50093X1 requires the Department to file any changes that revise Section 6932 of Title 25 of the California Code of Regulations with the Office of Administrative Law. The changes contain: 11 HUD updates to area median incomes and income limits applicable to,extremely low-,very low-, and low-income households and, (2) Department adjustments to some area median incomes and income limits for moderate-income households. If you have any questions concerning these income limits, please contact Department staff at(916)445-4728. Attachment 62 Income Limits Pursuant to Title 25,§6932 California Code of Regulations(CCR) MethodoloetY The extremely low-,very low-,and love-income limits contained in California Cade of Regulations Section 6932 equal the extremely low-, very low-,and low-income limits established by the U.S. Department of Housing and Urban Development(HUD)for use in its Section 8 Housing Choice Voucher Program, For moderate-income limits, the Department sets the limits at 120 percent of the median income figure for household size. For some counties,the Department increased the median figure to equal the State non-metropolitan median (356,300), as HUD specifies that income limits for non metropolitan areas not be less than the State non-metropolitan median family income level (-IUD's FY 2010 methodology used to produce FY 2010 Median Family Incomes (MF[ is unchanged from FY 2009; however, beginning FY 2010, HUD did make a policy change to eliminate its"hold harmless"policy(that is separately described in the next section), Data from the Bureau of Census American Community Survey(ACS) has been updated from 2007 three-year data to 2008 three-year data.The factor used to trend the 2008 estimates to the midpoint of FY 2010 MFls is unchanged at 3 percent per year.This trend', producedlast year using the annualized change in the ACS national median family income estimate between 2000 and 2007, does not change using the 2008 national estimate in place of the 2007 estimate,so the trend factor is also unchanged from last year. As outlined last year in determining median,family incomes,HUD shifted from use of one-year ACS data to three-year ACS data. HUD uses three-year estimates to smooth out year-to-year fluctuations in MFls that impact programs relying on these parameters. This smoothing effect is particularly important in times of economic turbulence. Income limits are determined for metropolitan statistical areas(MSAs) and non- metropolitan counties. Where an area or county has a condition that warrants special consideration,called an exception, HUD adjusts the limit for an income category. Upward adjustments are made either to the level of the statewide median for non- metropolitan areas for high housing costs or because of a historical exception. Adjustments to the low-income limit are capped by the U.S. median. Policy Chance Beginning with FY 2010 Income Limits, HUD eliminated its long standing"hold harmless" policy of maintaining and not adjusting income limits when decreases in median family income occur. Therefore, HUD no longer sets the 4-person median amount at the higher of normal income limit calculations or the previous year's income limits. HUD's new policy is to control both decreases and increases to the 4-person very-low and low income limits by holding decreases to 5 percent and increases to the areater of 5 percent or twice the change in the national median family income. Notice of this change can be found In the Federal Register notices of September 14, 2009, and October 7,2009,that solicited public comments on HUD's proposal to discontinue its"hold harmless"policy and the Federal Register notice of May 17,2010. 6:3 Income Limits Pursuant to Title 25, § 6932 California Code of Regulations (CCR) Page 2 Generally, but not always, the area median income (AM[) is the greater of either the: 1) median family income for a county's metropolitan statistical area or for the non- metropolitan county;2j statewide median family income for non-metropolitan counties 056,300 for 2010);or 3)AM[ of the prior year. Once HUD establishes the very low- income limits, they are then used to determine the limits for extremely low-and low- income categories. HUD's 4-person very low-income Ili-nit usually equals 50 percent of MFI. Also. in Most G2S&S,the 4-parson median income limit equals two times HUD's 4-person very low-income limit, except when an adjustment has been made. In sorne counties, adjustments and rounding conventions cause the 4-person median income limit to be less than two times the 4-person very low-income limit. Although many 4-person low-income limits equal 80 percent of area median income, HUD's briefing materials specify that the low-incorne limits actually are based on very low-income limits by calculating 160 percent of the relevant 4-person very low-income limit, with some HUD exceptions. An exception for some high incorne areas means that the 4-person low-income limit is different from what the 160 percent calculation would yield because a maximum, or cap,was applied by HUD. An exception for high housing costs relative to incomes means that, although HUD may have raised the low-income limit for an area, HUD may not have raised the limit for the very low-income category. In sum, what is called', for example, an **800,alimit cannot be assumed in all cases to equal 80 percent of the AMI or 4-person median income limit nor 160 percent of the very low-incorne firrift due to HUD's adjustments. California's extremely low-income limits are HUD's limits for"300/.of Median". HUD calculates its of Median" limits using 60 percent of the relevant very low-income lirnits, but with a floor set at the minimum Supplemental Security Income (SSI). Income limits for all income categories are adjusted for household size so that larger households have higher income limits than smaller households. For all income categories, the income limits for household sizes other than 4-persons are calculated using the 4-person income limit as the base. HUD's adjustments use the following percentages, with results rounded to the nearest$50 increment: Number of persons in Household: 1 2 3 4 5 6 7 8 Adjustments- 70% 8010 90% Base 108�`. 116 0 124% 132% For households of more than eight persons, refer to the formula at the end of the table of the 2010 InCDI-ne Limits. Due to the adjustments HUD can make between income limits in a given county, these tables should be the only method of determining eligibility. Arithmetic calculations are applicable only when a household has more than eight members. References: FY 2010 HUD Income Limits Transmittal Notice PDR-2009-02 issued May 14, 2010 and FY 201 OHUD Income Limits Briefing Material dated May 13, 2010 available at 64 Income Limits Pursuant to Title 25, §6932 California Code of Regulations(CCR) Page 3 Applicabi IItV of Income Limits Applicability of official State Income Limits is subject to particular programs as program definitions of such factors as income, family, and household size, etc., vary. Some programs, such as Multifamily Tax Subsidy Projects, use different income limits. For Multifamily Tax Subsidy Projects(MTSPs),separate income limits apply per provisions of the Housing and Economic Recovery Act (HERR)of 2005 (Public Law 110-289). Income limits for MTSPs are used to determine qualification levels as well as set maximum rental rates for projects funded with tax credits authorized under Section 42 of the Internal Revenue Code (Code). Also, MTSP income limits apply to projects financed with tax exempt housing bonds issued to provide qualified residential rental development under Section 142 of the Code. These income limits are available at this weblink<httD:,fimvw.huduser.ora/datasetsfmlsg.html>. State Income Limits for 2010 5 of 7 Number of Persons in Household County Income Category 1 2 3 4 5 6 7 8 San DiegoCourrty Extremely tow, 16,E&D 1u,65<0 21.200 23,550 25.4Ek 27,350 29,250 31.1 DO Area Median Income' Vary Loon Income 27.5^ 31.4D7 35;350 39,250 4;_4032 45,550 48,700 51.850 75,500 Le wer Income 44.DG,3 50.2E7 56,550 62,800 67.657 72,£500 77,90D 32.906 Median income 52.ESe0 60,400 £•,',950 75,500 81,SEC 672670 93,600 �9.65D Moderate Income 63;4.0 72,560 £•1,550 90,600 97,EK 1057100 112,350 119.660 San Francisco County Extremely Low 22260� 25,EX 29;050 32,250 34,6801 37,450 40,OOD 42.600 Area Medan Income: eery Low Inoorrae 37.650 43,CX 46_,,400 53,750 5E._DS/J 62,350 60,650 70.950 9+9,400 Lower Income 60.2yD 68,863 77,400 86,000 92.960 99.800 iafi'650 113.556 Median Income 69,£11+0 79,E00 89,450 991400 107,3550 115.300 123.256 131,20D trloderate!ncome 63:52^7 95,450 1D7,350 119,300 126.850 136,4;0 147,956 157,506 San Joaquin C.^unhy Extremely Lova 13,30D 15,262 17.100 18,950 26 567 22,-20,2 23.506 25.050 Area Median Income: Very,Lova Income 22.17„ 25,250 28,400 31,550 34 10+9 36,670 39,15D 41.650 63,100 Lover Income 35.350 40460 45.450 50,500 54.5SO 56,600 62,654 66,700 Medianlncome 44,1°x7 50,50:0 56;800 63.100 66150 73,200 78,256 8.3,366 Moderate Income 53.DDD 60,56D £8,150 75,700 31,7879 67,830 93.,8850 S9,9DD San Luis Obispo County, Extremely tow 15:25£0 17,462 19,600 21,T5O 23.SDI 25,230 27,006 28,754 Area Median Income: \,ery Low Income 2S.4°00 29,DEC32650 36,250 39,150 42,CIS 0 44,950 47,856 72,500 Lower Income 40,6;, 46,400 52.200 58,000 62.6£72 67.300 71,950 76,6DO Median Income 50.750 58.0110 55.250 72,500 78369 84,100 F9,9DD 93JDD Moderate Income 60.900 69.1110} 72,300 87,000 93 957J OD x30 127,900 114.356 San Mateo�o4nty Extremely Loyd 22.6",;, 25,663 29,050 32,250 34.ES,] 37,450 40,000 42,606 Area Median Income: ',Iery Low Income 37,6E-' 43.DDD 42,400 53,750 58_DS0 62,350 6+3,650 70.950 5j,400 Lonver Income 60;2"x7 66,£60 77,400 86,090 929"0 99,800 106,65D 113.550 Median Income 69 667 79,5,^ 69,450 99,400 107,350 -,IS,3P,0 123,250 131_206 rvkxcerate In come 815611 95,450 107,350 119,300 126,£,57 135,400 147,956 157_SD6 Santa Barbara.county Extremely Low 15.550 1TSD0 2D,OOO 22,200 24 6D2 25.4000 27,55D 23.350 Area Median Income: Very Low Income 25,E+6a7 29,66"0 33,:300 37,000 40,DOC 42,950 45.900 48,856 71,400 Lever Income 41,4500 47ADD 5.3,300 59.200 63,950 66,700 73,450 7-8,ISO Median income 5O.DX 57,100 64,250 71,400 77 1D 32.807 813,550 94.250 Mcderate Income 60.11;0 66,550 77,150 85,TOO 92,569 99,400 106,250 113.100 Santa Clara County Extremely Low 21.75,." 2465, 27,950 31,050 33 5E,0 36,050 38,550 41.ODD Area Madian Income: Very Low Incorne 36250 41 4X 46:6.00 51,750 55,9C, 66,7513 E-4,206 63,356 163,500 Lower Income 56,560 64,86.7 72'E50 80,700 37,203 93.650 120,106 106,556 Median Income 72,4x; 32,£00 93.150 103,500 111.03 12D,T,'f,O 128,35D 136,666 Moderate mcome 86,957 99,:150 111800 124,200 134,150 144,050 154,066 163,556 Santa Cruz Count) Extremely Low 20.200 23._60 26,100 28,950 31,300 33.670 35,900 38,25D Area Median Income Very Low Income 3'i 6:032 38 Sri 43,450 48,250 52,159 56.090 89,850 63,746 F4,200 Lover Income 54.1)E 61.8D3 69,500 77,200 63,4'3 89,6003 95,7500 101.3500 Madian income S8_9,,0 67,350 75,800 84,200 90_ 97550 104,4DO 111.156 Moderate income 7D,7 a2 80,E13 50,950 101,050 809.150 17,200 125.306 133.400 ShastaCounr? Extremely Low 11.6£.2 13,SK 15.250 16,500 16.360 19,650- 21,006 22.356 Area Median Income: Vary ow Income 19.75.0 22 552 2s,350 28,150 3D 453 32,700 34,950 37.266 `6,306 Lonrer Income 31.550 36,053 44,550 45,050 467D3 52,300 55,900 59,506 Median Income 39 46'" 45,653 5D X52 56,300 60.EC+J 65,300 89,800 74.306 t4oderale lnceme 47,3D7 54.450 60"KO 87,550 72.98,2 78,350 !,3,750 P-19 ISO No*e:See rnstructionsfexamole on last,rage to deierrrine ir,ome limit for households larger?her:6 parsons t:\-06 pins\pin 2006-1133 annual housing report\annual housing report 2010\cc-sr-2010housingreport-ac.doc 6E- ITEM NUMBER: C -4 DATE: 04/12/11 /r F_,7iR`,77- 1918i 1 `7MalsIl '1979-7 A tascadero City Council Staff Report - City Manager's Office Strategic Planning 2011 Council Goals and Action Plan RECOMMENDATIONS: Council: 1. Adopt the goals selected at the Strategic Planning Workshop of January 28-29, 2011 ; and, 2. Approve the related action plans implementing Council Goals. DISCUSSION: The City Council met at a special meeting on January 28-29, 2011 to develop goals and related action plans for the City. The annual Strategic Planning meeting was a success and involved active participation from residents and community stakeholders. The meeting concluded a four-part strategic planning process during which the Council reviewed the Mission Statement, Finance Issues, Labor Issues and Community/Economic Development Issues. The goals reconfirmed at the meeting were: 1. Pursue Economic Development 2. Enhance Public Safety 3. Stabilize the City's Finances These goals will continue to form the foundation for the City's work plan. Staff has since refined the action plans to further outline the work that will be done as it relates to each goal. Attached are Action Plans for each goal. FISCAL IMPACT: The two-year budget is based on the goals developed through the strategic planning process. While there is no direct impact as a result of the approval of this work plan, 67 ITEM NUMBER: C - 4 DATE: 04/12/11 future budgets will be based on these goals, and specific projects may require the expenditure of funds or additional resources. ATTACHMENTS: 1 . Pursue Economic Development Action Plan 2. Enhance Public Safety Action Plan 3. Stabilize the City's Finances Action Plan 68 ATTACHMENT 1 Pursue Economic Development Action Pian 2011-13 Goals • Retain and Expand Local Businesses • Encourage Residents to Shop Locally • Attract More People to the Community • Attract New Businesses • Create Local Jobs Values • Spend Time on Good Investments • Focus on Hot Spots • Leverage Resources • Move at a Quick Pace y • Involve Partners Tourism Continue to Develop Atascadero's Tourism Market • Implement the Atascadero Tourism Strategy • Consider creation of an Atascadero Hotelier's Association financed by a Business Improvement District. Proceeds would be used to market hotels and provide support to them during major events. • Develop the Atascadero Wine Association and create additional ties between the community and wineries. • Remain active in the San Luis Obispo Visitor and Conference Bureau and cooperate with regional advertising/promotions. • Redesign www.VisitAtascadero.com to focus on the components outlined in the strategy. • Participate in Savor the Central Coast • Create distinct hotel packages and cross marketing with regional events. • Develop a social media presence to develop tourism. • Create and maintain a tourism master calendar that includes regional events. 69 ATTACHMENT 1 Existing Projects Walmart / Annex Project o Complete Final Environmental Impact Report and staff reports o Public hearings Summer 2011 o Caltrans interchange improvement coordination o Expedited building permit review process Eagle Ranch o Begin preliminary environmental review process o LAFCo municipal service review / memorandum of agreement update o Public workshops and meetings o Council selection of preferred project alternative o Begin Environmental Impact Report process / Notice of Preparation Stimulus Programs o Downtown fagade and signage program o Commercial permit fee relief o OED outreach and assistance programs o Dormant Permit program extension decision Permit Processing Enhancements o Business Permitting Roadmap o Design Review Committee o Signage / Business District appearance outreach program Commercial Hot Spots Hoff Property o Continue to meet with the owners to discuss design and development, alternatives. o Market the site to potential businesses looking to locate in the community. o Provide site design assistance. Kmart Center o Develop alternatives to access for the corner of the property, and potential design plans. o Meet with center owners and businesses to discuss long term success of the shopping center. Home Depot Center o Continue to aggressively market site for hotel and retail use. Colony Square o Market site to potential businesses. o Continue to investigate and implement additional parking options. o Complete the pedestrian bridge connecting Colony Square to the Sunken Gardens. o Work with developers to move forward on additional project phases. 70 ATTACHMENT 1 Traffic Way Industrial Area o Develop initial planning/design for high-tech business park. o Work with existing businesses to facilitate expansion and modernization. Morro Road o Complete work at the new entrance to the zoo. o Complete the Lake Park frontage improvements. o Seek tourist oriented businesses for development along Highway 41. o Implement wayfinding signage along Highway 41. 71 72 ATTACHMENT 2 Enhance Public Safety Action Plan 2011-13 Goals • Enhance Public Safety Services • Maintain Emergency Preparedness Values • Spend Time on Good Investments • Focus on Hot Spots • Leverage Resources • Move at a Quick Pace • Involve Partners Emergency Planning Modernize and maintain an Emergency Operations Center o Facilitate and Participate in Regional Crisis Exercise & EOC Activation (Annually) Update Hazard Mitigation Plan (Every 5 Years) Maintain Emergency Operations Plan Completion of Disaster Response Trailer as donations are available Facilitate Meetings & Training between Fire & Police (Ongoing) Technology Maintain Current Technology o Prepare PD, Fire, PW, Parks & Transit radio systems for FCC mandated "Narrow Banding" and evaluate systems (July 2011 to June 2012) Leverage Technology Solutions to Improve Core Service Delivery o Research Cost Effective Solutions to Mobile Data Computer Concerns (Fall 2011) o Participate in Regional Initiative to Integrate Police Records Management Systems to Improve Service Delivery (1st Qtr. 2012) o Enable Internet Access from Mobile Data Computers (1st Qtr. 2012) o Replace PD in-car video equipment (July 2011) o Upgrade/Improve Atascadero's 911 system (1st Qtr. 2012) Solicit Partners to Share Costs at City Controlled Radio Sites (Winter 2012) 73 ATTACHMENT 2 Training Maintain Appropriate Training Levels o Meet state & Federal Training Standards (Ongoing) o Identify Training Opportunities that Increase Safety for Public Safety Employees and Reduce Liability for the City. (Ongoing) Investigate Grant and Outside Funding Opportunities for Training Fire and Police Personnel o Fire & PD Response to Electric Vehicle Fire/TC Training OTS (Nov 2011) o Fire Control III Class Montecito Apts. College Grant for Training Spring or Winter 2011 o Continue Training Partnership with Cuesta College Paramedic & EMT Program (Ongoing) o Leverage California Peace Officers Association Funding whenever available (Ongoing) Leverage Resources with Other Agencies o "Every 15 Minutes" Public Education Training, Office of Traffic Safety Eagle Ranch Monitor Eagle Ranch Planning Process for Public Safety Impacts (Ongoing through 2012) o Radio Propagation Study and City Impacts o Response plans o Urban Interface Fire Hazard Impacts & Risk o Dam Safety, Inundation Zones & Respective Evacuation Plan(s) o PD & Fire Deployment Challenges Focus on Core Services Maintain Current Strategic Plans & Update as Necessary (Ongoing) Revise and Automate PD General Orders (Completion- Dec 2011) Maintain Adequate Patrol Levels (Ongoing) o Evaluate Alternative Deployment Models with Existing Staffing Levels to Ensure Acceptable Emergency Response Times and Core Service Delivery (Ongoing) o Monitor Workload Impact of Commercial Development Measure Response Standards (Ongoing) o Response Times to Emergency Calls for Service o Queuing of Fire & Police Emergencies 0 911 Call processing o Use RMS data, CAD & GIS to evaluate "Hot Spots" for Response Times 74 ATTACHMENT 3 Stabilize the City's Finances Action Plan 2011-13 Goals • Maintain a Conservative Budget • Develop Revenue • Keep Council and Staff Informed About Financial Condition • Maintain a Strong Finance Team • Oppose State Takeaways • Manage Reserves Values • Spend Time on Good Investments • Focus on Hot Spots • Leverage Resources • Move at a Quick Pace • Involve Partners Budget Maintain Council Budget Policies (Ongoing) Insure Appropriate Fees and Subsidy Policies (Ongoing) Identify Positive Opportunities (Ongoing) Balance the Budget with Increased Revenues, Reduced Expenditures and Reserves (Ongoing) Continue Economic Development This goal is addressed under the previous action plan, 'Pursue Economic Development." Implement a More Expansive Volunteer Program Continue current successful volunteer programs in the Police Department, Zoo and other departments (Ongoing) Implement expanded volunteer program 75 ATTACHMENT 3 Continue Monitoring and Reporting of Financial Information on a Regular Basis Current reporting levels are appropriate. Provide a mid-cycle budget update to the City Council. (June 2012) Provide a mid-year budget update to the City Council. (January 2012 and January 2013) Provide routine financial reports to the City Council on a quarterly basis (February, May, August, and November). (Ongoing) Provide bi-weekly expenditure reports to department heads to track expenses. (Ongoing) Conduct monthly budget meetings with department heads to review expenses of the previous month. (Ongoing) Provide monthly disbursement reports to the City Council. (Ongoing) Provide detailed investment reports to the City Council on a quarterly basis. (Ongoing) Provide timely updates to the City Council if there are material changes to revenues, expenses or the City's financial outlook. (Ongoing) Continue Fighting State Takeaways with the League of California Cities and the California Redevelopment Association Monitor State Budget implementation. (Ongoing) Continue engaging in legislative lobbying concerning the State budget (Ongoing) Reach out to community organizations for awareness of issues; make them effective coalition partners (Ongoing) Educate the public; engage them when appropriate (Ongoing) 76