HomeMy WebLinkAboutRDA Agenda Packet 0809050
CITY OF ATASCADERO
COMMUNITY REDEVELOPMENT A GENC Y
AGENDA
Tuesday, August 9, 2005
6:30 P.M.
Atascadero Lake Pavilion
9315 Pismo St.
Atascadero, California
Chairperson Pacas
•
vice Chairperson sol r .ray
Board Member Luna
Board Member O'Malley
Board Member Scalise
APPROVAL OF AGENDA: Roll Call
COMMUNITY FORUM:
BOARD ANNOUNCEMENTS AND REPORTS: (On their own initiative, the Board
Members may make a brief announcement or a brief report on their own activities.
Board members may ask a question for clarification, make a referral to staff or take
actio to have staff place a matter of business on a future agenda. The Board may take
action on items listed on the Agenda.)
A. CONSENT CALENDAR:
1. Community Redevelopment Agency Minutes — June 14, 2005
■ Board Secretary Recommendation: Board approve the Community
Redevelopment Agency minutes of June 14, 2005. [Board Secretary]
• 2. Community Redevelopment Agencv Minutes — June 28, 2005
■ Board Secretary Recommendation: Board approve the Community
Redevelopment Agency minutes of June 28, 2005. [Board Secretary]
3. Community Redevelopment Agency Minutes — JuIV 12, 2005
■ Board Secretary Recommendation: Board approve the Community •
Redevelopment Agency minutes of July 12, 2005. [Board Secretary]
4, Downtown Area Parkinq Study Consultant_ Services Award
■ Fiscal Impact: Not to exceed $50,000.00 to be paid from the 2005
Redevelopment Bond Project Fund.
■ Recommendations: Board:
1. Approve retention of Carl Walker, Inc. to provide Parking Study
Consultant Services within the Downtown Study Area; and,
2. Authorize Executive Director to enter into a Consultant Services
Agreement with Carl Walker, Inc.; and,
3. Authorize a contract with Carl Walker, Inc., in an amount not to exceed
$50,000 to be paid from the 2005 Redevelopment Bond Project Fund.
[Executive Director]
B. EXECUTIVE DIRECTOR REPORT: Wade McKinney, Executive Director
C. ADJOURNMENT
•
•
ITEM NUMBER: RA A-1
DATE: 08/09/05
CITY OF ATASCA DERO
COMMUNITY REDEVELOPMENT AGENCY
DRAFT MINUTES
Tuesday, June 14, 2005
6:30 P.M.
Chairperson Pacas called the meeting to order at 6:30 p.m.
ROLL CALL:
Present: Board Members Luna, O'Malley, Scalise, Clay and Chairperson
Pacas
Absent: None
Others Present: Board Secretary Marcia McClure Torgerson and Recording
Secretary Grace Pucci
Staff Present: Executive Director Wade McKinney, Assistant City Manager Jim
Lewis, Deputy Executive Director of Redevelopment Marty Tracey,
Board Treasurer Rachelle Rickard, Community Development
Director Warren Frace, Public Works Director Steve Kahn, Police
Lt. John Hough, Deputy Public Works Director Geoff English and
City Attorney Patrick Enright.
APPROVAL OF AGENDA:
MOTION: By Board Member Luna and seconded by Board Member
O'Malley to approve the agenda.
Motion passed 5:0 by a roll -call vote.
RDA Draft Minutes 06/14/05
Page 1 of 2
3
COMMUNITY FORUM:
None
BOARD ANNOUNCEMENTS AND REPORTS:
None
A. CONSENT CALENDAR:
1. Community Redevelopment Agency Minutes — May 10, 2005
■ Board Secretary Recommendation: Board approve the Community
Redevelopment Agency minutes of May 10, 2005. [Board Secretary]
MOTION: By Board Member Luna and seconded by Vice Chairperson
Clay to approve Item #A-1.
Motion passed 5:0 by a voice vote.
B. EXECUTIVE DIRECTOR REPORT: Wade McKinney, Executive Director
Executive Director Wade McKinney announced that the draft Redevelopment Agency
budget will be delivered tomorrow to the Board for their review. The budget will be
discussed at the June 28th Redevelopment Agency meeting.
C. ADJOURNMENT
Chairperson Pacas adjourned the meeting at 6:34 p.m.
MEETING RECORDED AND MINUTES PREPARED BY:
Grace Pucci, Recording Secretary
RDA Draft Minutes 06/14/05
Page 2 of 2
51.
ITEM NUMBER: RA A-2
DATE: 08/09/05
CITY OF ATASCADERO
COMMUNITY REDEVELOPMENT AGENCY
Tuesday, June 28, 2005
6:30 P.M.
Chairperson Pacas called the meeting to order at 6:30 p.m.
ROLL CALL:
Present: Board Members Luna, O'Malley, Scalise, Clay and Chairperson
Pacas
Absent: None
Others Present: Board Secretary Marcia McClure Torgerson, Recording Secretary
Grace Pucci
Staff Present: Executive Director Wade McKinney, Board Treasurer Rachelle
Rickard, Deputy Executive Director of Redevelopment Marty
Tracey, Assistant City Manager Jim Lewis, Public Works Director
Steve Kahn, Community Services Director Brady Cherry, Police
Chief John Couch, Fire Chief Kurt Stone, Deputy Public Works
Director Geoff English, Deputy Administrative Services Director Jeri
Rangel and City Attorney Patrick Enright.
APPROVAL OF AGENDA:
MOTION: By Board Member O'Malley and seconded by Board Member
Luna to approve the agenda.
Motion passed 5:0 by a roll -call vote.
RDA Draft Minutes 06/28/05
Page 1 of 3
COMMUNITY FORUM:
None
BOARD ANNOUNCEMENTS AND REPORTS:
None
A. CONSENT CALENDAR:
1. Community Redevelopment Agency Minutes — May 24, 2005
■ Board Secretary Recommendation: Board approve the Community
Redevelopment Agency minutes of May 24, 2005. [Board Secretary]
MOTION: By Board Member Luna and seconded by Vice Chairperson
Clay to approve Item #A-1.
Motion passed 5:0 by a voice vote.
B. MANAGEMENT:
1. Operating Budget 2005 - 2007
■ Fiscal Impact: Total expenditures for all funds in 2005-2006 are
$6,666,690.00. Total expenditures for all funds in 2006-2007 are
$5,016,860.00.
■ Recommendation: Board approve Draft Resolution adopting budgets for
the 2005-2006 and 2006-2007 fiscal years and delegating to the Executive
Director authority to implement same. [Executive Director]
Board Treasurer Rachelle Rickard gave the staff report and answered questions of the
Board.
Board Member Luna requested a correction to the Draft Resolution at the signature line
for the Chairperson, which should read Becky Pacas, Chairperson.
PUBLIC COMMENT
Steve Martin, Executive Director Atascadero Main Street, thanked the Board for
continuing to fund Main Street and spoke about future goals for the program.
Chairperson Pacas closed the Public Comment period.
RDA Draft Minutes 06/28/05
Page 2 of 3
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MOTION: By Board Member O'Malley and seconded by Vice Chairperson
Clay to approve the corrected Draft Resolution adopting
budgets for the 2005-2006 and 2006-2007 fiscal years and
delegating to the Executive Director authority to implement
same.
Motion passes' 5:0 by a roll -call vote. (Resolution No. RA2005-
002)
C. EXECUTIVE DIRECTOR REPORT: Wade McKinney, Executive Director
None
D. ADJOURNMENT
Chairperson Pacas adjourned the meeting at 6:42 p.m.
MEETING RECORD:=D AND MINUTES PREPARED BY:
Grace Pucci, Recording Secretary
RDA Draft Minutes 06/28/05
Page 3 of 3
7
n nr�.-v..
ITEM NUMBER: RA A-3
DATE: 08/09/05
CITY OF ATASDADER®
COMMUNITY REDEVELOPMENT AGENCY
Tuesday, July 12, 2005
5:30 P.M.
Chairperson Pacas called the meeting to order at 6:30 p.m.
ROLL CALL:
Present: Board Members O'Malley, Scalise, Clay and Chairperson Pacas
Absent: Board Member Luna
Others Present: Board Secretary Marcia McClure Torgerson, Recording Secretary
Grace Pucci
Staff Present: Executive Director Wade McKinney, Deputy Executive Director of
Redevelopment Marty Tracey, Community Development Director
Warren Frace, Public Works Director Steve Kahn, Police Chief
John Couch, Accounting Specialist Jeri Knott and City Attorney
Patrick Enright.
APPROVAL OF AGENDA:
MOTION: By Vice Chairperson Clay and seconded by Board Member
O'Malley to approve the agenda.
Motion passed 4:0 by a roll -call vote.
COMMUNITY FORUM:
None
RDA Draft Minutes 07/12/05
Page 1 of 3
9
BOARD ANNOUNCEMENTS AND REPORTS:
None
A. MANAGEMENT:
1. Senior Hotel Project
■ Fiscal Impact: The sum of $142,918.00 to be paid from the Agency
Low/Moderate Housing Fund.
■ Recommendations: Board:
1. Agency Board approve Draft Resolution; and,
2. Agency Board authorize Executive Director to enter into an
Indemnification Agreement with the San Luis Obispo Non -Profit
Housing Corporation; and,
3. Agency Board authorize development impact fee assistance in the
amount of $142,918 from the Agency Low/Moderate Housing Fund.
[Executive Director]
Executive Director Wade McKinney gave the staff report.
PUBLIC COMMENT
George Moylan, Housing Authority City of San Luis Obispo and San Luis Obispo Non -
Profit Housing Corporation, spoke about the project and answered questions of the
Board.
Eric Greening asked for clarification regarding the location of this project and suggested
there could be more affordable rates for those who do not require parking.
Chairperson Pacas closed the Public Comment period.
MOTION: By Board Member Scalise and seconded by Vice Chairperson
Clay to approve Draft Resolution; and, authorize Executive
Director to enter into an Indemnification Agreement with the
San Luis Obispo Non -Profit Housing Corporation; and,
authorize development impact fee assistance in the amount of
$142,918 from the Agency Low/Moderate Housing Fund.
Motion passed 4:0 by a roll -call vote. (Resolution No. RA 2005-
003, Contract No. RA002-2005)
RDA Draft Minutes 07/12/05
Page 2 of 3
10
2. Sunken Gardens Enhancement Project Award (City Bid No. 2005-014)
Fiscal Impact: Engineer's Estimate is $887,290.00 from the Community
Redevelopment Agency bond proceeds.
Recommendation: Board review staff report and authorize the Executive
Director to execute a contract with the successful lowest bidder on this
project. [Public Works]
Public Works Director Steve Kahn gave the staff report.
PUBLIC COMMENT
Ann Ketcherside explained why she thinks the Board should not to go forward with the
project.
Eric Greening stated he prefers to see a Sunken Gardens Master Plan before moving
forward with this project, and asked several questions regarding the removal of the
Maidens.
Steve Martin, Executive Director Atascadero Main Street, stated the Main Street Board
is in support of this project and urged the Board to approve it.
MOTION: By Board Member O'Malley and seconded by Vice Chairperson
Clay to review staff report and authorize the Executive Director
to execute a contract with the successful lowest bidder on this
project.
IUotion passed 3:1 by a roll -call vote. (Pacas opposed)
(Contract No. RA003-2005)
S. EXECUTIVE DIRECTOR REPORT: Wade McKinney, Executive Director
Executive Director Wade McKinney announced that the State budget did get approved
with no change to redevelopment funding.
C. ADJOURNMENT
Chairperson Pacas adjourned the meeting at 6:50 p.m.
MEETING RECORDED AND MINUTES PREPARED BY:
Grace Pucci, Recording Secretary
RDA Draft Minutes 07/12/05
Page 3 of 3
11
ITEM NUMBER: RA A-4
DATE: 08/09/05
Community Redevelopment Agency of Atascadero
,Staff Report - Executive Director
Downtown Area Parking Study
Consultant Services Award
RECOMMENDATIONS:
•1 •
1. Approve retention of Carl Walker; Inc. to provide Parking Study Consultant
Services within the Downtown Study Area; and,
2. Authorize Executive Director to enter into a Consultant Services Agreement
with Carl Walker, Inc.; and,
3. Authorize a contract with Carl Walker, Inc., in an amount not to exceed
$50,000 to be paid from the 2005 Redevelopment Bond Project Fund.
DISCUSSION:
Background:
While parking within the downtown area has historically been recognized as a challenge
for business owners and customers alike, following the opening of the Carlton Hotel the
need for more parking opportunities became a sharper focus.
After reviewing the Atascadero Downtown Revitalization Plan and public visioning
process earlier this year, the Council set (Resolution 2005-013), as a short term priority,
the adoption of a Downtown Parking Strategy/Plan. In response, the Agency Board
approved $50,000 from the 2005 Redevelopment Bond Project Fund for the purpose of
a Downtown Parking Study as part of the 2005-2006 budget. Staff prepared and issued
a Request for Proposal (RFP) for Parking Study Consultant Services. Three responses
were received.
An evaluation team was formed and included Steve Kahn (Public Works), Steve
McHarris (Community Development), Steve Martin (Atascadero Main Street), and Marty
Tracey (Community Redevelopment Agency). Copies of the three proposals were
provided to each team member for independent review and evaluation. The team
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subsequently met to discuss their respective independent review of the proposals. The
team determined that all three proposers were timely in their submittals, met the criteria
of the RFP, and that each has the experience and qualifications to provide the services
requested. The team agreed that the references of each proposer be contacted prior to
making a final selection.
CONCLUSION:
The selection was a difficult one given the quality and caliber of the proposals. Carl
Walker, Inc. proposed to provide the requested consultant services for a fixed fee, not to
exceed $39,480, and authorized reimbursable expenses, estimated at $8,100. In
conclusion, they were chosen and have agreed to provide Downtown Study Area
Parking Study Consultant Services pursuant to the terms and conditions of the attached
Consultant Services Agreement. Staff recommends that Carl Walker, Inc. be retained
to provide Downtown Study Area Parking Study consultant services.
ALTERNATIVES:
1. Take no action.
2. Instruct Staff to renegotiate the terms and conditions of the Consultant Agreement
as directed by the Board.
Given that the selected consultant is qualified and competent to provide the services
requested within the budget as set by the Board, Staff does not recommend either
alternative.
FISCAL IMPACT:
Not to exceed $50,000.00 to be paid from the 2005 Redevelopment Bond Project Fund.
•. 43'.ITi1-4Z
1. Consultant Services Agreement
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DRAFT
CONSULTANT SERVICES AGREEMENT
FOR THE
ATASCADERO COMMUNITY REDEVELOPMENT AGENCY
Carl Walker, Inc.
This agreement is made upon the date of execution, as set forth below, by and between Carl
Walker, Inc., hereinafter referred to as "Consultant", and the Atascadero Community
Redevelopment Agency, California, a Municipal Corporation, hereinafter referred to as
"Agency". The parties hereto, in consideration of the mutual covenants contained herein, hereby
agree to the following terms and conditions:
1.00 GENERAL PROVISIONS
1.01 TERM: This agreement will become effective on the date of execution set
forth below, and will continue in effect until terminated as provided herein.
1.02 SERVICES TO BE PERFORMED BY CONSULTANT: Consultant agrees to
perform or provide the services specified in "Description of Services" attached
hereto as "Exhibit A" hereby incorporated 'herein.
Consultant shall determine the method, details and means of performing the
above -referenced services.
Consultant may, at Consultants own expense, employ such assistants, as
Consultant deems necessary to perform the services required of Consultant by
this agreement. Agency may not control, direct or supervise Consultants
assistants or employees in the performance of those services.
1.03 COMPENSATION: In consideration for the services to be performed by
Consultant, Agency shall pay and Consultant shall receive therefor compensation
in an amount not to exceed $50,000.
2.00 OBLIGATIONS OF CONSULTANT
2.01 MINIMUM AMOUNT OF SERVICE BY CONSULTANT: Consultant agrees
to devote the hours necessary to perform the services set forth in this agreement
in an efficient and effective manner. Consultant may represent, perform services
for and be employed by additional individuals or entities, in Consultant's sole
discretion, as long as the performance of these extra -contractual services does
not interfere with or presents a conflict with Agency's business.
2.02 TOOLS AND INSTRUMENTALITIES: Consultant shall provide all tools and
instrumentalities to perform the services under this agreement.
2.03 WORKER'S COMPENSATION AND OTHER EMPLOYEE BENEFITS:
Agency and Consultant intend and agree that Consultant is an independent
Consultant of Agency and agrees that Consultant and Consultant's employees
and agents have no right to worker's compensation and other employee benefits.
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DRAFT
If any worker insurance protection is desired, Consultant agrees to provide
worker's compensation and other employee benefits, where required by law, for
Consultant's employees and agents. Consultant agrees to hold harmless and
indemnify Agency for any and all claims arising out of any claim for injury,
disability, or death of any of Consultant and Consultant's employees or agents.
2.04 INDEMNIFICATION: Consultant hereby agrees to, and shall, hold Agency,
its elective and appointive boards, officers, agents and employees, harmless and
shall defend the same from any liability for damage or claims for damage, or suits
or actions at law or in equity which may allegedly arise from Consultant's or any
of Consultant's employees' agents' negligent operations, errors and omissions,
be by Consultant or by any one or more persons directly or indirectly employed
by, or acting as agent for, Consultant; provided as follows:
a. That the Agency does not, and shall not, waive any rights against Consultant
which it may have by reason of the aforesaid hold -harmless agreement, because
of the acceptance by Agency, or the deposit with Agency by Consultant, of any of
the insurance policies hereinafter described.
b. That the aforesaid hold -harmless agreement by Consultant shall apply to
all damages and claims for damages of every kind suffered, or alleged to
have been suffered, by reason of any of the aforesaid negligent operations
of Consultant or any agent or employee of Consultant regardless of
whether or not such insurance policies shall have been determined to be
applicable to any of such damages or claims for damages.
2.05 INSURANCE: Consultant shall not commence work under this contract until s/he
shall have obtained all insurance required under "Exhibit B".
3.00 OBLIGATIONS OF AGENCY
3.01 COOPERATION: Agency agrees to comply with all reasonable requests of
Consultant necessary to the performance of Consultant's duties under this agreement.
4.00 TERMINATION OF AGREEMENT
4.01 TERMINATION ON NOTICE: Notwithstanding any other provision of this
agreement, at any time, without cause by giving at least thirty (30) days prior written
notice to the other parties to this agreement.
4.02 TERMINATION ON OCCURRENCE OF STATED EVENTS: This
agreement shall terminate automatically on the occurrence of any of the following
events:
(1) Bankruptcy or insolvency of any party;
(2) Sale of the business of any party;
(3) Death of any party;
(4) The end of the thirty 30 days as set forth in Section 4.01;
(5) End of the contract to which Consultant's services were necessary; or
(6) Assignment of this agreement by Consultant without the consent of the
Agency.
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DRAFT
4.03 TERMINATION BY ANY PARTY FOR DEFAULT OF CONSULTANT: Should
any party default in the performance of this agreement or materially breach any of its
provisions, a non -breaching party, at their option, may terminate this agreement,
immediately, by giving written notice of termination to the breaching party.
4.04 TERMINATION: This Agreement shall terminate August 15, 2006 unless
extended as set forth in this Section. The Agency, with the agreement of the Consultant,
is authorized to extend the term of this Agreement beyond the termination date, as
needed, under the same terms and conditions set forth in this Agreement. Any such
extension shall be in writing and be an amendment to this Agreement.
6.00 SPECIAL PROVISIONS
Bone
6.0 MISCELLANEOUS
6.01 REMEDIES: The remedies set forth in this agreement shall not be exclusive but
shall be cumulative with, and in addition to , all remedies new or hereafter allowed by
law or equity.
6.02 NO WAIVER: The waiver, of any breach by any party of any provision of this
agreement shall not constitute a continuing waiver or a waiver of any subsequent breach
of this agreernent.
6.03 ASSIGNMENT: This agreement is specifically not assignable by Consultant to
any person or entity. Any assignment or attempt to assign by Consultant, whether it be
voluntary or involuntary, by operation of law or otherwise, is void and is a material
breach of this agreement giving rise to a right to terminate as set forth in Section 4.03.
6.04 ATTORNEY FEES: In the event of any controversy, claim or dispute between
the parties hereto, arising out of or relating to this agreement, or the breach thereof, the
prevailing party shall be entitled, in addition to other such relief as may be granted, to a
reasonable sum as and for attorney fees.
6.05 TIME FOR PERFORMANCE: Except as otherwise expressly provided for
in this agreement, should the performance of any act required by this agreement to be
performed by either party be prevented or delayed by reason by any act of God, strike,
lockout, labor trouble, inability to secure materials, or any other cause except financial
inability not the fault of the party required to perform the act, the time for performance of
the act will be extended for a period of time equivalent to the period of delay and
performance of the act during the period of delay will be excused; provided, however,
that nothing contained in this Section shall exclude the prompt payment by either party
as required by this agreement or the performance of any act rendered difficult or
impossible solely because of the financial condition of the party required to perform the
act.
6.06 NOTICES: Except as otherwise expressly provided by law, any and all
notices or other communications required or permitted by this agreement or by law to be
served on or given to any party to this agreement shall be in writing and shall be deemed
duly served and given when personally delivered or in lieu of such personal service
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DRAFT
when deposited in the United States mail, first-class postage prepaid to the following
address for each respective party:
PARTY
A. ATASCADERO COMMUNITY
REDEVELOPMENT AGENCY
B. Carl Walker, Inc.
ADDRESS
6901 EI Camino Real
Atascadero, CA 93422
Attention: Redevelopment Agency
(805)461-5000
950 West Elliot Road, Suite 116
Tempe, Arizona 85284
(480) 505-0088 — Office
(480) 505-0090 - Fax
6.07 GOVERNING LAW: This agreement and all matters relating to this agreement
shall be governed by the laws of the State of California in force at the time any need for
the interpretation of this agreement or any decision or holding concerning this agreement
arises.
6.08 BINDING EFFECT: This agreement shall be binding on and shall inure to the
benefit of the heirs, executors, administrators, successors and assigns of the parties
hereto, but nothing in this Section shall be construed as a consent by Agency to any
assignment of this agreement or any interest in this agreement.
6.09 SEVERABILITY: Should any provision of this agreement be held by a court
of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or
unenforceable, the remaining provisions of this agreement shall remain in full force and
effect, unimpaired by the holding, legislation or rule.
6.10 SOLE AND ENTIRE AGREEMENT: This agreement constitutes the sole and
entire agreement between the parties with respect to the subject matter hereof. This
agreement correctly sets forth the obligations of the parties hereto to each other as of
the sate of this agreement. All agreements or representations respecting the subject
matter of this agreement not expressly set forth or referred to in this agreement are null
and void.
6.11 TIME: Time is expressly declared to be of the essence of this agreement.
6.12 DUE AUTHORITY: The parties hereby represent that the individuals executing
this agreement are expressly authorized to do so on and in behalf of the parties.
6.13 CONSTRUCTION: The parties agree that each has had an opportunity to
have their counsel review this agreement and that any rule of construction to the effect
that ambiguities are to be resolved against the drafting party shall not apply in the
interpretation of this agreement or any amendments of exhibits thereto. The captions of
the sections are for convenience and reference only, and are not intended to be
construed to define or limit the provisions to which they relate.
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DRAFT
6.14 AMENDMENTS: Amendments to this agreement shall be in writing and shall
be made only with the mutual written consent of all of the parties to this agreement.
Executed on
Attest:
Marcia McClure Torgerson
Board Secretary
Approved as to form:
Agency Attorney
5
2005, at Atascadero
Community Redevelopment Agency
By:
Wade G. McKinney
Executive Director
Consultant
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EXHIBIT A
SCOPE OF WORK
Carl Walker, Inc
PROJECT APPROACH
Based on the requested scope of services detailed in the RFP, a refined scope of services is included for
your review. The purpose of this scope is to address the needs detailed in the RFP, and to help Carl
Walker deliver the services that would best meet the needs of the Atascadero Comnnum'n-
Redevelopment Agency.
Our recommended project approach consists of three phases:
Review of Background Data and Conduct Parking Occupancy and Turnover Surveys
II. Public Outreach and Alternatives Analysis
III. Draft and Final Reports
STUDY METHODOLOGY / WORK PLAN
PILASE ONE
Task 1— Review of Background Data and Defi-i7ition of Parking Issues
A. Carl Malker will..
rization to proceed, Can/ walker will submit an initial "request for
a. L pon autho
information" (RFh. This will allow us to get: familiar with area issues, ezisting facilities,
utilization and other characteristics, prior to our first visit to the studv area.
b. Review the scope of seivices with representatives of the Agency- and any designated
stakeholders, to clarify study objectives, confirm the stud- area(s), define parking analysis
zones, review and update the work plan and schedule, and identify project milestones.
We will review the study area with appropriate representatives to develop a first-hand
understanding of the parking system and the Agency's and business area's concerns.
c. Review any pertinent studies /reports concerning the stud- area, including any previous
parking inventories, parking demand studies, traffic flow analyses and proposals for ani
new parking facilities made during previous planning efforts. Carl 1F'alkerwill also
review current parking ordinances and any parking policies and procedures.
d. While reviewm' a background materials, Carl 1,7alkerwill identifv major issues impacting
parking and identify- information that will need to be updated.
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Task Z — Conduct Parking Gccupancv- and Turnover Survevs
A. Carl WE ilker wiU ..
a. 'deer with representatives of the Agency to 'den if,, ezisting conditions and
confirm/ document the existing parking inventory .
b. Review and evaluate development plans and other parking demand variables. This will
include identification of potential new sources of parking demand and supply that may
impact parking operations.
c. Identit,,- and review avaiiab}e statistical data on land uses and parking utilization.
d. tileet with representatives of the Agency to clarify the nature of narking activin-
associated -,with various user (zroups and facilin- utilization.
B. Carl Milker w-1IL..
Complete an inventon- of e"isting parking in the stud- area. Parking will be categorized
based on location (on -street vs. off-street) and the tle of parking provided (e.g. public
parking, monthly- parking, private parking, etc.
b. Delcr?]?ine Lite exIst1I1 pea.}i par}Cttlg )CCUp;1nC`° pe1'tOCI`s). Par} M(r OCCI_Tanc`" Counts
-,vill be completed at 8:00 a.m., 10:00 a.m., 12:00 p.m., 2:00 p.m. and 4:00 p.m. on two
t<Tpical peak days (typically a Wednesday and Thursday-) and one Saturday and one
Sunday. All on -street and off-street parking spaces will be included in the survey. An
additional weekday will be held for additional counts if it is determined that the
recounting of any area's) is required.
In addition to the occupancy surrey, four sample areas will be designated for duration
and turnover surveys. These surreys will include a sample of different parking use,
groups (e.g. on -street parkers, public parkers, etc.) to determine vehicle duration and
space turnover. The duration and turnover survey will be conducted usinc, license plate
inventories on a half-hour basis (8:00 a.m. to 4:00 p.m.) on each day desiLnated for
occupancy sur'evs.
d. Determine parkitlg surpluses and deficits by location and zone.
C. Carl A%alker RiL..
Provide a preliminarT current parking supple and demand report after the parking
ID
occupancy and duration j turnover surveys have been completed.
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PHASE TWO
Task 1— Public Outreach
A. Carl Walker will...
a. Work Nvith Agency representatives and designated communit<� stakeholders to be
included in the outreach process (not including any general public meetings).
b. Coordinate interviews with a maXIMum of twenty --five primarm stakeholders. The
interviews will be conducted to gain stakeholder perspectives concerning parking in the
study area.
c. Items to be covered could include (but are riot limited to): parking supply/demand,
parking system operations/management (e.g. parking enforcement, permits, etc.), ADA
accessibihn,, on -street and off-street concerns, study area employee parking, parking
validation programs, neighborhood issues/concerns, residential parking parking pricing
issues, etc.
d. Ideallv, interviews would be conducted through focus groups (groups of specific users at
one time). However, they could be conducted through numerous small interview
sessions, one-on-one meetings, or larger group functions.
Input will be solicited from stakeholders to help define opportunities and constraints. A
survey will be provided during the interview process that would allow participants to
help prioritize study area parking needs/issues.
Task 2 — Alternatives Analysis
A. Carl Walker will...
a. Based on the initial review of current parking conditions in the studv area, and the
information provided during the initial stakeholder input session(s), Carl Valkerwill
conduct an analysis of downtown parking supply, management and operations
alternatives. The analvsis will provide options and recommendations to improve system
operations (customer service, etc.), managernent and meeting current and projected
parking needs.
b. Determine future parking demand by collecting and analyzing data as follows:
i. The Agency will provide information regarding future development plans in the
studv area, including projected employment data, projected use and location of
proposed future buildings, development of new programs and any anticipated
loss of existing parking spaces.
ii. Comment on future parking demand based on the site specific parking ratios
deternvned by the field survey and/or industry standards.
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in. Compare the future parking supply- with the projected future demand for the
land uses within the studv area to determine the impact that projected
development will have on parking conditions.
iv. Deterrnine future paining surpluses or deficits on a zoned basis within the study
area.
Develop options for addressing current and project parl,;�ing demands, based on observed
and projected parking occupancy and turnover.
i. Review and evaluate options to improve the efficiency of existing parking
supplies and/or provide recommendations to improve the utilization of existing
Parking supplies.
ii. Analyze the possibilin- of using parking meters (on -street and/or off-street) to
improve parking space utilization and turnover. Provide the pros and cons of
the different approaches. Recommend potential parking rates.
iii. Provide recommendations to better manage existing parking inventories and
improve current operations.
iv. Provide recommendations for future parking facility changes/additions. Identifj
locations for additional parl�,ing supplies including on -street, off -.street lots, and
possible parking structures. Develop preliminary conceptual desigtls for any
recommended parking structures. Also, develop estimated costs for all parking
facilin- additions.
v. Provide a review of potential financing options for funding parking system
expansion, and determine the financial feasibility, of each recommended parking
supply addition.
d. Provide additional operational and management related options and recommendations
that other similar cities have successfuE used to improve downtown parking. After
reviewing mangy, different downtown parking environments, Carl A%alker has developed a
review approach that uses the twenty, characteristics of successful parking systems and
will apply these characteristics to downtown Atascadero.
Review, erasting parking directional signage and wayfinding and provide
recommendations for improvement.
ii. Provide recommendations on potential parking technology improvements.
e. Review- the Agency's existing off-street parking requirements, and provide
recommendations for improving/updating them. Also, provide guidance in developing a
parking in-heu fee for future downtown developments.
f. Develop short-term and long-term recommended parking system improvements and
recommend an improvement implementation program.
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B. Carl Walker will...
a. Draft a report of findings for Phase Two. Present the report first to the Agency, and
then to designated stakeholders, for additionalinput and guidance.
PHASE THREE
Task 1- Completion of Draft and Final Reports
A. Carl Walker wi]l..
a. Incorporate the input received at the end of each of the previous two phases into the
final report (covering the entire parking study).
b. Provide a copy of the final draft of the report to the Agency for final review.
c. Incorporate any final comments and complete the final report.
d. Present the final report to the Agency- and designated stakeholders.
PROPOSED FEES
\Vc propose to provide the consulting services described in this proposal for a total filed fee not to
exceed 539,480, plus authorized reimbursable expenses estimated at 58,100. Reimbursable expenses
include items such as telephone, airfare, meals, photographs, postage, hotels, rental cars, etc.
Documentation for reimbursable expenses will be provided as requested in the RFP. The project will be
billed monthly- based upon the percentage of project completion. A breakdown of project costs for
each major work item is detailed below:
• Phase One
o Review of Background Data and Definition of Parking Issues
■ Fee: 52,200
■ Includes one site visit for kick-off meeting (one day), two people
o Parking Occupancy- and Turnover Surveys
■ Fee: $15,000
• Includes one site visit for suryeN>s (fire days', three people
• Phase Two
o Public Outreach
■
Fee: S9,600
■ Includes one site visit for input session(s) (two days), two people
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o Alternatives Analysis
K Fee: $11,000
E Includes one site visit for report presentation (one dal;, two people
a Phase Three
o Final Report
Fee: 51,680
Includes one site visit 'for final presentation (one day;, two people
-PRELIMINARY PRI'DJECT SCHEDULE
The following is a preliminary schedule for accomplishing the tasks required to complete the pro)ect.
Although there is likely to be some variation in the tinning, particularly of unrelated tasks, this schedule
represents a normal work sequence. Any additional processing, review and /or scheduling time required
by the Agency (or other proiect team members) should be added to this schedule.
Week 1 Prepare and submit preHminary request for information.
��''eeks 2 — PHASE ONE: Task I — Review existing development plans and studies. Prepare list
of additional informa!ion needs. Also, conduct initial protect meeting. Determine
stakcholder-s to be included in future meetit.gs. Begin worlt oti Task II.
Weeks 4 — 6 PHASE ONE: Task II — Conduct the parking occupancy- and turnover surreys.
Compile the data and prepare a summary report for Phase One. Begin planning for
next please.
Weeks i — S PHASE TWO: lash I — Conduct input meetings with designated downtown
stakeholders. Gather datajresponses from attendees. Begin work on next task.
Weeks 9 — 11 PH_ SSE nVO: Task II — Project future parking system conditions and develop
recomrnenciations to improve operations and management, as well as recommended
parking system facility additions. Work on cost estimates for recommendations and
develop necessary pro formas.
Weeks 12 — 13 PFk-kSE TWO: Develop summary report for Phase Two and submit for review.
Present Phase Two report to the Agence and designated stakeholders.
Weeks 14 — 1 5� Incorporate draft report comments and complete final report. Provide final report
presentation to Agency and designated stakeholders.
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_=■ 7
INSURANCE REQUIREMENTS: Consultant Services
The Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the performance of the work
hereunder by the Consultant, its agents, representatives, employees, or subconsultants.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any
auto).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability
Insurance.
4. Errors and Omissions Liability insurance as appropriate to the consultant's profession.
Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal iniury and property damage.
If Commercial General Liability or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
4. Errors and Omissions Liability: $1,000,000 per occurrence.
Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions must be declared to and
approved by the Agency. At the option of the Agency, either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the Agency, its officers, officials, employees and volunteers;
or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be
endorsed to contain, the following provisions:
1. The Agency, its officers, officials, employees, agents and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on behalf of the Consultant; products and
completed operations of the Consultant; premises owned, occupied or used by the Consultant; or
automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no
special limitations on the scope of protection afforded to the Agency, its officers, official, employees,
agents or volunteers.
2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance
as respects the Agency, its officers, officials, employees, agents and volunteers. Any insurance or
self-insurance maintained by the Agency, its officers, officials, employees, agents or volunteers shall
be excess of the Consultant's insurance and shall not contribute with it.
3. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given to the Agency.
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less
than A:VII.
Verification of Coverage. Consultant shall furnish the Agency with a certificate of insurance showing
maintenance of the required insurance coverage. Original endorsements effecting general liability and
automobile liability coverage required by this clause must also be provided. The endorsements are to be
signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be
received and approved by the Agency before work commences.
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