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HomeMy WebLinkAboutRDA Agenda Packet 092209ARCHIVE COPY CITY CLERK CITY OF ATASCADERO COMMUNITY REDEVELOPMENT AGENCY Tuesday, September 22, 2009 REGULAR SESSION- 6.00 P.M City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION 6 00 P.M. ROLL CALL. Chairperson O'Malley Vice Chairperson Kelley Board Member Beraud Board Member Clay Board Member Fonzi APPROVAL OF AGENDA. Roll Call COMMUNITY FORUM (This portion of the meeting is reserved for persons wanting to address the Board on any matter not on this agenda and over which the Board has jurisdiction Speakers are limited to three minutes. Please state your name and address for the record before making your presentation The Board may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Board) M A. CONSENT CALENDAR (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Agency Board or public wishes to comment or ask questions If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Agency Board concerning the item before action is taken DRAFT MINUTES Agency meeting draft minutes are listed on the Consent Calendar for approval of the minutes Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the Agency Board If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of this meeting.) 1 Community Redevelopment Aaencv Draft Minutes —July 14, 2009 ■ Board Secretary Recommendation. Board approve the Community Redevelopment Agency minutes of July 14, 2009 [Board Secretary] 2. Community Redevelopment Agency Draft Minutes — August 11, 2009 ■ Board Secretary Recommendation. Board approve the Community Redevelopment Agency minutes of August 11, 2009 [Board Secretary] B. PUBLIC HEARINGS None. C. MANAGEMENT REPORTS Zoo Entrance and Restroom Project Funding Alternatives ■ Fiscal Impact: $513,655 00 ■ Recommendations. Agency Board 1 Direct the Public Works Director to work with C3 Construction to value engineer the Zoo Entrance and Restroom Project and to reduce the contracted amounts accordingly, and, 2 Award Add Alternate #1 Entry/Gift Shop Shell Building in the amount of $369,943 (subject to reduction through the value engineering process) to C3 Construction, and, 3 Award Add Alternate #2 Interior Improvements- Ticketing, Office, Restroom in the amount of $50,703 (subject to reduction through the value engineering process) to C3 Construction, and, 4 Award Add Alternate #3 Interior Improvements- Retail, Storage in the amount of $73,009 (subject to reduction through the value engineering process) to C3 Construction, and, 5 Authorize the Director of Public Works to negotiate with and award work to C3 Construction for necessary (reduced) site work, and, FA 6 Authorize the Director of Administrative Services to move $240,000 from the Zoo Wall Improvement Project to the Zoo Restroom and Entrance Project. [Public Works] BOARD ANNOUNCEMENTS AND REPORTS (On their own initiative, the Board Members may make a brief announcement or a brief report on their own activities Board Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Board may take action on items listed on the Agenda.) D ADJOURNMENT TO CITY COUNCIL MEETING n 3 cm ITEM NUMBER DATE. RA A-1 09/22/09 CITY OF ATASCADERO COMMUNITY REDEVELOPMENT AGENCY DRAFT MINUTES Tuesday, July 14, 2009 REGULAR SESSION 6.00 P M City Hall Council Chambers 6907 EI Camino Real, Atascadero, California REGULAR SESSION 6 00 P M. Chairperson O'Malley called the meeting to order at 6 08 p m ROLL CALL. Present: Board Members Beraud, Clay, Fonzi, Vice Chairperson Kelley and Chairperson O'Malley Others Present: Board Secretary Marcia McClure Torgerson Staff Present: Executive Director Wade McKinney, Assistant Executive Director Jim Lewis, Police Chief Jim Mulhall, Community Development Director Warren Frace, Administrative Services Director Rachelle Rickard, Public Works Director Russ Thompson, and City Attorney Brian Pierik. APPROVAL OF AGENDA. MOTION By Board Member Beraud and seconded by Board Member Clay to approve the agenda. Motion passed 5.0 by a roll -call vote. RDA Draft Minutes 7/14/09 Page 1 of 7 5 ITEM NUMBER RA A-1 DATE. 09/22/09 COMMUNITY FORUM Jerry Hickman, pastor of New Hope Christian Fellowship, led those present in prayer Chairperson O'Malley closed the COMMUNITY FORUM period. A. CONSENT CALENDAR 1 Community Redevelopment Agency Draft Minutes — June 9, 2009 ■ Board Secretary Recommendation. Board approve the Community Redevelopment Agency minutes of June 9, 2009 [Board Secretary] MOTION By Board Member Beraud and seconded by Board Member Fonzi to approve the Consent Calendar Motion passed 5.0 by a roll -call vote. B. PUBLIC HEARINGS None. C MANAGEMENT REPORTS Colony Square Loan Guarantee Agreements ■ Fiscal Impact: Up to $1 5 million of budgeted Redevelopment Agency funds will be pledged ■ Recommendations. Agency - 1 Authorize the Executive Director to execute a Loan Guarantee Agreement subject to approval by the City Attorney as to form of the bank's loan agreement and related loan documents, and, 2 Authorize the Executive Director to execute a Reimbursement and Indemnification Agreement between the Atascadero Redevelopment Agency and James Harrison and Peter Hilf, the owners of the Colony Square project. [Executive Director] Assistant Executive Director Jim Lewis gave the staff report and answered questions of the Board. During the staff report, Mr Lewis introduced Anita Robinson, President and Chief Executive Officer of Mission Community Bank. Ms Robinson thanked the Agency Board for allowing her to work with them on coordinating these agreements She answered additional questions from the Board Mr Lewis explained that the original theatre owner dropped out of the project last week and another theatre owner has stepped in Mr Lewis introduced Frank Rimkus, Chief RDA Draft Minutes 7/14/09 Page 2 of 7 I en ITEM NUMBER RA A-1 DATE. 09/22/09 Executive Officer of Galaxy Theatres Mr Rimkus stated that he and his company are excited to build a theatre in Atascadero He explained about his company and the **AW services they will provide M City Attorney Brian Pierik explained his two recommended amendments to the agreements Loan Guarantee Agreement There is a provision that needs to be added to this agreement regarding a deposit by the Agency of $1 5M with Mission Community Bank that was referenced in the staff report but was not included in the Agreement. Mr Pierik stated that he and Ms Robinson will work together on this language Staff's recommendation should read Board authorize the Executive Director to execute a Loan Guarantee Agreement subject to approval by the City Attorney as to form of the bank's loan agreement and related loan documents and to an additional provision to the Loan Guarantee Agreement regarding a deposit by the Agency with Mission Community Bank and other non -substantive revisions to the Loan Guarantee Agreement. Reimbursement and Indemnification Agreement Staff's recommendation should read Board authorize the Executive Director to execute a Reimbursement and Indemnification Agreement between the Atascadero Redevelopment Agency and James Harrison and Peter Hilf, the owners of the Colony Square project, subject to approval by the City Attorney of language to be added the Agreement regarding the bank sharing financial information with the Agency in the event of default on the loan and other non - substantive revisions to the Reimbursement and Indemnification Agreement. Chairperson O'Malley asked the City Attorney if the Board needed to announce Ex Parte communications The City Attorney responded that they are not required to, but they can if they wish Ex Parte Communications. Vice Chairperson Kelley announced that he has been in contact with Mr Harrison, he met with Mr Rimkus today, and he has met with Ms Robinson a few times Board Member Fonzi announced that she has met with Mr Harrison, Mr Rimkus, and various members of the community Board Member Clay announced that he has spoken with Dr Harrison Chairperson O'Malley announced that he has had meetings over the last seven years concerning this project. He has spoken to Dr Harrison, Mr Hilf, and Mr Rimkus RDA Draft Minutes 7/14/09 Page 3 of 7 N ITEM NUMBER. RA A-1 DATE. 09/22/09 PUBLIC COMMENT David Bentz expressed his concern if there are any plans to handle cost overruns Len Colamarino said that he is excited about this project but urged the Board to make sure that the risks are minimized Mike Jackson stated that he is concerned with the short term construction loan He asked that if the construction takes longer than expected, are we prepared Bob Wilkins stated that Atascadero has needed an attitude adjustment for some time He expressed his pleasure with the persistence everyone has exhibited in getting this project moving ahead Joanne Main, Atascadero Chamber, said she has faith in the banks involved, and encouraged the Board to move ahead Tino Santos said he is happy to see this project moving ahead Chairperson O'Malley closed the Public Comment period. Ms Robinson answered additional questions from the Board MOTION By Board Member Beraud and seconded by Vice Chairperson Kelley to I Authorize the Executive Director to execute a Loan Guarantee Agreement subject to approval by the City Attorney as to form of the bank's loan agreement and related loan documents and to an additional provision to the Loan Guarantee Agreement regarding a deposit by the Agency with Mission Community Bank and other non - substantive revisions to the Loan Guarantee Agreement; and, 2. Authorize the Executive Director to execute a Reimbursement and Indemnification Agreement between the Atascadero Redevelopment Agency and James Harrison and Peter Hilf, the owners of the Colony Square project, subject to approval by the City Attorney of language to be added the Agreement regarding the bank sharing financial information with the Agency in the event of default on the loan and other non -substantive revisions to the Reimbursement and Indemnification Agreement. Motion passed 5.0 by a roll -call vote. (#1 RA 002-2009, #2: RA 003-2009) RDA Draft Minutes 7/14/09 Page 4 of 7 10 Fn 05 ITEM NUMBER RA A-1 DATE. 09/22/09 2. Determination for Low/Moderate Income Housing Fund ■ Fiscal Impact: None ■ Recommendation Agency Board adopt the Draft Resolution determining that the planning and administrative expenses funded from the Low and Moderate Income Housing Fund are necessary for the production, improvement, and/or preservation of affordable housing for low and moderate income households [Administrative Services] Administrative Services Director Rachelle Rickard gave the staff report and answered questions from the Board PUBLIC COMMENT None MOTION By Board Member Clay and seconded by Board Member Beraud to adopt the Draft Resolution determining that the planning and administrative expenses funded from the Low and Moderate Income Housing Fund are necessary for the production, improvement, and/or preservation of affordable housing for low and moderate income households. Motion passed 5.0 by a roll -call vote. (Resolution No. 2009- 003) 3. Tourism, Events and Marketing Action Plan ■ Fiscal Impact: Current budgeted funds will be redirected to this effort. Total funding will be $125,000 This is a pilot program and AdPro is uniquely qualified to provide these services because of its relationship with Atascadero Main Street. Therefore staff is asking the Council to waive the formal process consistent with Section 3 0(f) of the City's purchasing policy ■ Recommendations. Agency Board 1 Authorize the Executive Director to execute a contract with AdPro for a pilot program for Tourism, Marketing and Event services not to exceed $133,000 and waive the formal process consistent with Section 3 0(f) of the City's purchasing policy; and, 2 Authorize the Executive Director to execute a revised services agreement with Atascadero Main Street. [Executive Director] Executive Director Wade McKinney gave the staff report and answered questions of the Board PUBLIC COMMENT Ann Ketcherside questioned why Main Street is getting additional funding when people are being laid off RDA Draft Minutes 7/14/09 Page 5 of 7 X ITEM NUMBER RA A-1 DATE 09/22/09 David Bentz suggested that the Board not waive the formal bidding process on this proposal Barbie Butz, representing the Main Street Board, read a prepared statement from the Main Street Board asking the Agency Board to postpone taking action tonight to allow them more time to determine how this new program would affect their ability to become a Certified Main Street. (Exhibit A) Len Colamarino stated that he was glad to hear that the Main Street Board was asking for this process to slow down He also recommended that it should be City staff that manages the tourism effort. Joanne Main stated that the Chamber and Main Street have developed a great working relationship over the years She said that Steve Martin is very qualified to take on this project. Ms Main stated that this consultant needs to continue the regional efforts already in place She urged the Board to implement this program Sandy Jack agreed with Joanne Main's comments He also agreed with the Main Street Board's request to postpone the decision on this proposal tonight. Steve Martin summarized the history of the tourism efforts in Atascadero He stated that since there is some concern with the City choosing him to head this program, he would be glad to submit his proposal to an RFP process and challenge any other group or individual to do the type of work that he intends to do for that amount of money Mr Martin said that regardless of the Board's action tonight, he will continue to promote Atascadero as an individual and as a business person Mr Martin answered questions of the Board Chairperson O'Malley closed the Public Comment period. There was Board consensus to direct Executive Director McKinney to continue towards the proposed program by meeting with Main Street and the Chamber and come back to the Board with a united proposal. BOARD ANNOUNCEMENTS AND REPORTS None RDA Draft Minutes 7/14109 Page 6 of 7 10 n ITEM NUMBER RA A-1 DATE 09/22/09 D ADJOURNMENT TO CITY COUNCIL MEETING Chairperson O'Malley adjourned the meeting at 8.23 p m MINUTES PREPARED BY Marcia McClure Torgerson, C M C Board Secretary / City Clerk / Assistant to the City Manager The following exhibit is available for review in the City Clerk's office Exhibit A - Letter dated July 14, 2009, to Board from Atascadero Main Street Board of Directors RDA Draft Minutes 7/14/09 Page 7 of 7 ITEM NUMBER. RA A-2 DATE 09/22/09 SPECIAL MEETING Community Redevelopment Agency of Atascadero Tuesday, August 11, 2009, 6:00 P.M. City Hall, Council Chambers 6907 EI Camino Real, Atascadero, California DRAFT MINUTES Chairperson O'Malley called the meeting to order at 6.03 p m ROLL CALL. Present: Board Members Beraud, Clay, Fonzi, Vice Chairperson Kelley and Chairperson O'Malley Others Present: Board Secretary Marcia McClure Torgerson Staff Present: Executive Director Wade McKinney, Police Chief Jim Mulhall, Community Development Director Warren Frace, Public Works Director Russ Thompson, and City Attorney Brian Pierik. A. CONSENT CALENDAR: 1 Zoo Entrance and Restroom Project— City Bid No. 2009-010 ■ Fiscal Impact: $227,799 00, which is budgeted in Fiscal Year 2009-2010 ■ Recommendations. Redevelopment Agency Board 1 Authorize the Executive Director of the Redevelopment Agency to execute a contract in the amount of $227,799 00 with C3 Construction Incorporated to construct the Base Bid restroom improvements at the Charles Paddock Zoo, and, Draft RDA Minutes 8/11/09 Page 1 of 2 13 ITEM NUMBER RA A-2 DATE. 09/22/09 2. Authorize the Executive Director to execute a contract with Ravatt Albrecht and Associates for construction design support not to exceed 40,000, and, 3 Authorize the Public Works Director to file a notice of completion after the project is completed [Public Works] Public Works Director Russ Thompson gave the staff report and answered questions from the Board PUBLIC COMMENT Greg Ravatt of Ravatt Albrecht and Associates stated that he is available to answer any questions the Board may have He said that his firm has been working on the Zoo Project for over a year and complemented everyone that has been involved on their hard work. Mr Ravatt explained that the bids received are historically low and the City should take advantage of this fact. Chairperson O'Malley closed the Public Comment period. MOTION By Board Member Beraud and seconded Fonzi to approve the Consent Calendar Motion passed 5:0 by a roll -call vote. (#1 2009, #2 Contract #RA 005-2009) ADJOURNMENT Chairperson O'Malley adjourned the meeting at 6:22 p m MINUTES PREPARED BY Marcia McClure Torgerson, C M C City Clerk / Board Secretary Draft RDA Minutes 8/11/09 Page 2 of 2 by Board Member Contract #RA 004- n ITEM NUMBER RA C-1 DATE. 09/22/09 Community Redevelopment Agency of Atascadero Staff Report - Public Works Department Zoo Entrance and Restroom Project Funding Alternatives RECOMMENDATIONS Agency Board 1 Direct the Public Works Director to work with C3 Construction to value engineer the Zoo Entrance and Restroom Project and to reduce the contracted amounts accordingly, and, 2 Award Add Alternate #1 Entry/Gift Shop Shell Building in the amount of $369,943 (subject to reduction through the value engineering process) to C3 Construction, and, 3 Award Add Alternate #2 Interior Improvements- Ticketing, Office, Restroom in the amount of $50,703 (subject to reduction through the value engineering process) to C3 Construction, and, 4 Award Add Alternate #3 Interior Improvements- Retail, Storage in the amount of $73,009 (subject to reduction through the value engineering process) to C3 Construction, and, 5 Authorize the Director of Public Works to negotiate with and award work to C3 Construction for necessary (reduced) site work, and, 6 Authorize the Director of Administrative Services to move $240,000 from the Zoo Wall Improvement Project to the Zoo Restroom and Entrance Project. DISCUSSION At the August 11, 2009 Redevelopment Agency meeting, the Board authorized the Executive Director to execute a contract with C3 Construction for the construction of the base bid item, the Zoo Restroom, in the amount of $227,799 The contract for that work is moving forward and work should begin within the next 30 days Also at that meeting, staff recommended not moving forward with the gift shop / entry building and other additive alternates as there are insufficient funds available in the In 15 ITEM NUMBER RA C-1 DATE. 09/22/09 budget to build the entire project. Staff requested additional time to bring funding options back to the Board for consideration After consulting with the Community Services Director and Zoo staff, is was agreed that the Zoo Entry and Gift Shop project would have a greater impact on the future success of the Zoo when compared to the Zoo Wall and Phase 2 Lake Park Frontage Improvements The entry improvements would create an updated look and stronger sense of place to attract zoo patrons The gift shop and improved snack bar would also encourage patrons to spend more time shopping and utilizing the snack bar as the facility would be a larger more modern facility that people would want to spend time in, and hopefully purchase more merchandise Revenue from increased sales is anticipated The elements of the ALP Frontage Improvement Project specifically proposed to be eliminated are the decorative masonry and concrete plank wall, decomposed granite trail, storm drain system and landscaping improvements between Pismo Avenue and the zoo driveway / parking lot. The existing chain link fence with the screening material would remain as it exists today These elements are shown in plan view on the attached Concept Landscape Design ALP Frontage — 2nd Phase (Sheet #2) Staff is recommending that the Zoo wall and frontage improvements be eliminated from the Lake Park Sign, Frontage and Zoo Wall Improvements project. FISCAL IMPACT The bid for the Zoo Restroom and Entrance Project is as follows Base Bid Restroom Building and Site Work $227,799 Add Alt. #1 Entry / Gift Shop Shell Building $369,943 Add Alt. #2 Interior Imp's Ticketing, Office, Restroom $ 50,703 Add Alt. #3 Interior Imp's Retail, Storage $ 73,009 Add Alt. #4 Site Work (dec conc) $ 84,536 Add Alt. #5 Sail Trellis 42,880 Total = $848,870 In light of the current budget circumstances, staff does not recommend the Board authorize construction of the entire project. It is staff's recommendation to delete the sail trellis feature of the project and the decorative concrete paving (Add Alt's # 4 & 5), and direct staff to work with the architect and contractor to value engineer the project to reduce project costs. The proposed budget table below reflects a targeted goal for the value engineering of the project of $30,000 Staff believes that with the help of the architect and contractor, as well as facility staff that the $30,000 figure would be a minimum savings An effort will be made to maximize the value engineering savings while not compromising the appearance and function of the structure 16 ITEM NUMBER RA C-1 DATE 09/22/09 The site work (Add Alt. #5) in the bid included significant amounts of decorative and textured concrete While these elements would improve the appearance of the entry, given the budget constraints, substituting plain concrete, asphalt, or a combination of the two would provide an opportunity for significant savings The budget proposed below reflects reducing the site work budget from the bid price of $84,536 to $50,000 Staff would propose to work with the contractor to minimize construction costs while maintaining the highest visual impact given the proposed budget. Projected Expenditures: Budgeted Redevelopment Funds $ 843,000 Plans, Specification, Engineering and Pre -Construction Costs 240,000 $ 116,200 Construction Restroom Construction $ 227,799 Entry Gift Shop Building 369,943 Interior Improvements- Ticketing, Office Restroom 50,703 Interior Improvements- Retail, Storage 73,009 Site Work 50,000 Minimum Savings from Value Engineering 30,000 Projected Construction Contract 741,454 Inspections, Testing and Construction Administration 74,150 Project Contingency (148,290) Projected Expenditures $ 1,080,094 Projected Funding Sources: Budgeted Redevelopment Funds $ 843,000 Proposed Reallocation of Redevelopment Funds from the Lake Park Sign, Frontage and Zoo Wall Improvements Project 240,000 Projected Funding Sources 1 $ 1,083,000 Net Projected Surplus 1 $ 2,906 ALTERNATIVES The Board's alternatives are 1 Eliminate the Zoo Entrance building and proceed with the Zoo Wall and Frontage Improvements as planned, or 2 Use Redevelopment Agency Reserves to fund the projected $240,000 Zoo Entrance shortfall Cm 17 ATTACHMENTS 1 Zoo entry rendering 2. Concept Landscape Design ALP Frontage — 2nd Phase 3 Bid results table mi ITEM NUMBER. RA C-1 DATE 09/22/09 In RA C-1 ITEM NUMBER. 09122109 DATE. ITEM NUMBER RA C-1 DATE 09/22/09 CONCEPT LANDSCAPE CES#3� ALP FRONTdGE JD' P LGT�CiNB�NC { k: AT"GACGFM LAME PARKop ATA 00^49"0. 20 m On Ni ITEM NUMBER DATE. RA C-1 09/22/09 21 + Lu O Q. RA C-1 09/22/09 21 CITY OF A TASCADERO CITY COUNCIL AGENDA Tuesday, September 22, 2009 City Hall Council Chambers 6907 EI Camino Real, Atascadero, California Redevelopment Agency 6 00 P M City Council Immediately following the conclusion of the Redevelopment Agency meeting REDEVELOPMENT AGENCY 6 00 P M REGULAR SESSION Immediately following the conclusion of the Redevelopment Agency meeting PLEDGE OF ALLEGIANCE Council Member O'Malley ROLL CALL Mayor Beraud Mayor Pro Tem Fonzi Council Member Clay Council Member Kelley Council Member O'Malley M 1 APPROVAL OF AGENDA. Roll Call A. CONSENT CALENDAR. (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken DRAFT MINUTES Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting ) City Council Meeting Draft Minutes — August 11, 2009 ■ Recommendation. Council approve the City Council Meeting Draft Minutes of August 11, 2009 [City Clerk] 2. Temporary Road Closure - Colony Days Parade Route ■ Fiscal Impact: No net fiscal impact to the General Fund, as the road closure fee covers the staff time and equipment required for traffic control and clean-up related to this event (estimated at $2,600 00) ■ Recommendation Council adopt the Draft Resolution establishing a temporary Colony Days Parade Route on October 17, 2009, and establishing associated tow -away zones, no parking zones and road closures for Colony Days from October 15-18, 2009, at the dates, times and locations as specified in the Resolution [Public Works] 3 Termination of Existing Agreement and Approval of New Agreement with the Central Coast Zoo Society for Services in Support of the Charles Paddock Zoo ■ Fiscal Impact: It is expected that this will have a net positive fiscal impact to the City of between $20,000 to $50,000 annually from the contributions, volunteer assistance, capital improvements and public relations services ■ Recommendation Council terminate the existing agreement, dated January 22, 2008, and authorize the City Manager to execute the new Agreement for Services between the City of Atascadero and the Central Coast Zoo Society for support to the Charles Paddock Zoo [Community Services] UPDATES FROM THE CITY MANAGER. (The City Manager will give an oral report on any current issues of concern to the City Council ) 2 In COMMUNITY FORUM (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction Speakers are limited to three minutes Please state your name for the record before making your presentation The Council may take action to direct the staff to place a matter of business on a future agenda A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council ) B. PUBLIC HEARINGS Transit Center Site Selection and Authorization to Pursue Grant Funding ■ Ex Parte Communications. ■ Fiscal Impact: The actions tonight would increase budgeted transit revenues $84,520 and increase budgeted transit expenditures by $84,520, resulting in no net fiscal impact. ■ Recommendations Council 1) Authorize the Director of Public Works to initiate the design and environmental review for the development of a Transit Center at the Capistrano Avenue site (adjacent to Colony Square), and, 2) Authorize the Director of Administrative Services to amend the 2009- 2011 budget to include an additional $84,520 of Federal FTA 5307 revenues and to appropriate $84,520 of FTA 5307 funds to be used for the design of a Transit Center [Public Works] C MANAGEMENT REPORTS PLN 2009-1328 2009 Housing Element Update - State HCD Draft Submittal (City of Atascadero) ■ Fiscal Impact: The cost of preparing the Housing Element update has already been budgeted Once adopted, the Housing Element will commit the City to prepare a variety of zoning updates and housing programs The zoning updates are estimated to cost between $10,000 and $20,000 to complete ■ Recommendation Planning Commission Recommends Council adopt Draft Resolution A, directing staff to submit the Draft Atascadero 2007-2014 Housing Element to the State Department of Housing and Community Development. [Community Development] on 3 2. Briefing of Pending Building Code Updates - Title 24 — Energy Efficiency Code - Emergency Graywater Regulations Landscape Irrigation Efficency Ordinance - Urban Wildland Interface Code Update ■ Fiscal Impact: These code updates will have a minimal fiscal impact on the City of Atascadero Existing staff has capacity to implement the required State changes under the existing budget. These proposed code changes will affect future City projects The energy and landscape efficiency standards may increase initial project construction costs However, the long term energy and water savings should result in a long term savings for the City ■ Recommendation. Council receive and file report. [Community Development] 3 FEMA Grant for Emergency Management Institute ■ Fiscal Impact: Approximately $3,234 will be necessary to cover food costs ■ Recommendation Council receive and file this report on attendance at the Federal Emergency Management Agency's (FEMA) Emergency Management Institute (EMI) for emergency preparedness program evaluation and training [Fire] COUNCIL ANNOUNCEMENTS AND REPORTS (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda The Council may take action on items listed on the Agenda ) D COMMITTEE REPORTS (The following represent standing committees Informative status reports will be given, as felt necessary) Mayor Beraud 1 City / Schools Committee 2 County Mayors Round Table 3 Finance Committee 4 Homeless Services Governing Board 5 Integrated Waste Management Authority (IWMA) Mayor Pro Tem Fonzi 1 Air Pollution Control District 2 Finance Committee Council Member Clay 1 City / Schools Committee Council Member Kelley 1 Atascadero State Hospital Advisory Committee 2 Atascadero Youth Task Force n Council Member O'Malley 1 Economic Vitality Corporation, Board of Directors (EVC) 2 League of California Cities — Council Liaison and CITIPAC Board Member 3 SLO Council of Governments, Vice President (SLOCOG) 4 SLO Regional Transit Authority, Vice President (SLORTA) 5 Central Coast Regional Water Quality Control Board, Member (RWQCB) E. INDIVIDUAL DETERMINATION AND / OR ACTION 1 City Council 2 City Clerk 3 City Treasurer 4 City Attorney 5 City Manager F ADJOURNMENT Please note. Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office I Victoria Randall, Deputy City Clerk of the City of Atascadero declare under the penalty of perjury that the foregoing agenda for the September 22, 2009 Regular Session of the Atascadero City Council was posted on September 15 2009 at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 15th day of September, 2009 at Atascadero California. Victoria Randall, Deputy City Clerk City of Atascadero G� City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6 00 p m unless there is a Community Redevelopment Agency meeting commencing at 6 00 p m in which event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting Council meetings will be held at the City Hall Council Chambers 6907 EI Camino Real Atascadero Matters are considered by the Council in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall 6907 EI Camino Real Atascadero, and on our website www.atascadero.orq An agenda packet is also available for public review at the Atascadero Library 6850 Morro Road Contracts Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office Council meetings are videotaped and audio recorded and may be reviewed by the public. Copies of meeting recordings are available for a fee Contact the City Clerk for more information (470-3400) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City please contact the City Manager's Office or the City Clerk's Office both at (805) 470-3400 Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item 'COMMUNITY FORUM" the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized 1 Give your name for the record (not required) 2 State the nature of your business. 3 All comments are limited to 3 minutes. 4 All comments should be made to the Mayor and Council. 5 No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present Nmwo This is the time items not on the Agenda may be brought to the Council's attention A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council) TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions of staff The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way - 1 You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3 Make your statement 4 All comments should be made to the Mayor and Council 5 No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6 All comments limited to 3 minutes If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting Digital presentations brought to the meeting on a USB drive or CD is preferred Access to hook up your laptop to the City's projector can also be provided You are required to submit to the City Clerk a printed copy of your presentation for the record Please check in with the City Clerk before the meeting begins to announce your presence and turn in the printed copy The Mayor will announce when the public comment period is closed and thereafter no further public comments will be heard by the Council X n