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HomeMy WebLinkAboutAgenda 061411 i — nomn.I CITY OF ATASCADERO CITY COUNCIL AGENDA Tuesday, June 14, 2011 City Hall Council Chambers 6907 EI Camino Real, Atascadero, California City Council Closed Session 5:15 P.M. Community Redevelopment 6:00 P.M. Agency Meeting: City Council Immediately following the Regular Session: conclusion of the Community Redevelopment Agency meeting CITY COUNCIL CLOSED SESSION: 5:15 P.M. 1. CLOSED SESSION -- PUBLIC COMMENT 2. COUNCIL LEAVES CHAMBERS TO BEGIN CLOSED SESSION 3. CLOSED SESSION --CALL TO ORDER a. Conference with Labor Negotiators(Govt. Code Sec. 54957.6) Agency designated representatives: Wade McKinney, City Manager Employee Organizations: Atascadero Firefighters Bargaining Unit; Atascadero Police Association; Service Employees International Union, Local 620; Mid-Management/Professional Employees; Non-Represented "oN Professional and Management Workers and Confidential Employees 4. CLOSED SESSION -- ADJOURNMENT 5. COUNCIL RETURNS TO CHAMBERS taw 6. CLOSED SESSION -- REPORT REDEVELOPMENT AGENCY: 6:00 P.M. REGULAR SESSION — CALL TO ORDER: Immediately following the conclusion of the Community Redevelopment Agency meeting PLEDGE OF ALLEGIANCE: Mayor Pro Tem Kelley ROLL CALL: Mayor O'Malley Mayor Pro Tem Kelley Council Member Clay Council Member Fonzi Council Member Sturtevant APPROVAL OF AGENDA: Roll Call rr A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. DRAFT MINUTES: Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting.) 1. City Council Draft Action Minutes — May 24, 2011 ■ Recommendation: Council approve the City Council Meeting Draft Action Minutes of May 24, 2011. [City Clerk] 2. April 2011 Accounts Payable and Payroll ■ Fiscal Impact: $1,722,298.36. ■ Recommendation: Council approve certified City accounts payable, ,, w payroll and payroll vendor checks for April 2011. [Administrative Services] 3. Temporary Road Closure — Hot EI Camino Cruise Nite 2011 ■ Fiscal Impact: No net fiscal impact. ■ Recommendation: Council adopt the Draft Resolution authorizing temporary road closures on Friday, August 19, 2011, for Hot EI Camino Cruise Nite 2011. [Community Services] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. The Council may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council.) two B. PUBLIC HEARINGS: 1. Apple Valley Assessment Districts ■ Ex Parte Communications: ■ Fiscal Impact: Annual assessments for 2011/2012 will total $39,620 for road/drainage system maintenance and $31,850 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in Apple Valley. ■ Recommendations: Council 1. Adopt Draft Resolution A approving the final Engineer's Report regarding the Street and Storm Drain Maintenance District No. 01 — Apple Valley, and the levy and collection of annual assessments related thereto for fiscal year 2011/2012; and, 2. Adopt Draft Resolution B ordering the levy and collection of assessments for fiscal year 2011/2012 for Street and Storm Drain Maintenance District No. 01 — Apple Valley; and, 3. Adopt Draft Resolution C approving the final Engineer's Report regarding the Landscaping and Lighting District No. 01 — Apple Valley, and the levy and collection of annual assessments related thereto in fiscal year 2011/2012; and, 4. Adopt Draft Resolution D ordering the levy and collection of assessments for fiscal year 2011/2012 for Landscaping and Lighting ., District No. 01 — Apple Valley. [Administrative Services] 2. De Anza Estates Assessment Districts ■ Ex Parte Communications: ■ Fiscal Impact: Annual assessments for 2011/2012 will total $38,923 for road/drainage system maintenance and $13,335 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in De Anza Estates. The City General Fund will contribute $1,466 for the fiscal year 2011/2012 for half of the maintenance costs of the trails and open space. ■ Recommendations: Council: 1. Adopt Draft Resolution A approving the final Engineer's Report regarding the Street and Storm Drain Maintenance District No. 03 — De Anza Estates, and the levy and collection of annual assessments related thereto for fiscal year 2011/2012; and, 2. Adopt Draft Resolution B ordering the levy and collection of assessments for fiscal year 2011/2012 for Street and Storm Drain Maintenance District No. 03 — De Anza Estates; and, 3. Adopt Draft Resolution C approving the final Engineer's Report regarding the Landscaping and Lighting District No. 03 — De Anza Estates, and the levy and collection of annual assessments related thereto in fiscal year 2011/2012; and, 4. Adopt Draft Resolution D ordering the levy and collection of assessments for fiscal year 2011/2012 for Landscaping and Lighting District No. 03 — De Anza Estates. [Administrative Services] 3. Woodridge (Las Lomas) Assessment Districts ■ Ex Parte Communications: ■ Fiscal Impact: Annual assessments for 2011/2012 will total $23,639 for road/drainage system maintenance and $81,300 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in Woodridge. ■ Recommendations: Council: 1. Adopt Draft Resolution A approving the final Engineer's Report regarding the Street and Storm Drain Maintenance District No. 02 — Woodridge (Las Lomas), and the levy and collection of annual assessments related thereto for fiscal year 2011/2012; and, 2. Adopt Draft Resolution B ordering the levy and collection of assessments for fiscal year 2011/2012 for Street and Storm Drain Maintenance District No. 02 —Woodridge (Las Lomas); and, 3. Adopt Draft Resolution C approving the final Engineer's Report regarding the Landscaping and Lighting District No. 02 — Woodridge (Las Lomas), and the levy and collection of annual assessments related thereto in fiscal year 2011/2012; and, 4. Adopt Draft Resolution D ordering the levy and collection of assessments for fiscal year 2011/2012 for Landscaping and Lighting District No. 02 —Woodridge (Las Lomas). [Administrative Services] C. MANAGEMENT REPORTS: 1. Historic City Hall Proiect Bid Awards: ACH-08 Historic Repair & Rehabilitation; ACH-12 Rough Carpentry; ACH-16 Elevator; ACH-17 Fire Protection; ACH-18 Plumbing; ACH-19 Heating, Ventilation & Air Conditioning (HVAC) ■ Fiscal Impact: $12,631,527 in budgeted City Hall Project Funds, including funding from FEMA, CalEMA and the Community Redevelopment Agency of Atascadero. ■ Recommendations: Council: 1. Reject protest from Spectra Company and award bid to, and authorize the City Manager to execute a contract with, Diani Building Corporation in the amount of $10,099,669 base bid, plus add alternates 1, 2, 3, 4, 5, 9, 10, 12 and 14, totaling $465,000, for the ACH-08 Historic Repair & Rehabilitation construction services for the Historic City Hall Project; and, 2. Award bid to, and authorize the City Manager to execute a contract with, Diani Building Corporation in the amount of $277,920 for the ACH-12 Rough Carpentry construction services for the Historic City Hall Project; and, 3. Award bid to, and authorize the City Manager to execute a contract with Republic Elevator, in the amount of $276,320 for the ACH-16 Elevator purchase and installation services for the Historic City Hall Project; and, 4. Award bid to, and authorize the City Manager to execute a contract with Alpha Fire Sprinkler Corporation, in the amount of $259,841 for the ACH-17 Fire Protection design and construction services for the Historic City Hall Project; and, 5. Award bid to, and authorize the City Manager to execute a contract with Scott T. Murray Plumbing, in the amount of $403,000 for the ACH-18 Plumbing construction services for the Historic City Hall Project; and, 6. Award bid to, and authorize the City Manager to execute a contract with Santa Margarita Construction, in the amount of $849,777 for the ACH-19 Heating, Ventilation and Air Conditioning construction services for the Historic City Hall Project; and, 7. Authorize the Director of Public Works to file a Notice of Completion with the County Recorder upon satisfactory completion of each project. [Administrative Services] 2. 2011-2013 Operating and Capital Budget ■ Fiscal Impact: The total revenues are budgeted at $40,012,320 and $27,497,880 for fiscal years 2011-2012 and 2012-2013 respectively. Total expenditures are budgeted at $52,118,990 and $37,446,380 for fiscal years 2011-2012 and 2012-2013 respectively. ■ Recommendations: Council: 1. Adopt Draft Resolution adopting the budgets for the 2011-2012 and 2012-2013 fiscal years and delegating to the City Manager the authority to implement same; and, 2. Adopt Draft Resolution amending fiscal year 2010-2011 budget; and, 3. Adopt Draft Resolution adopting the fiscal year 2011-2012 annual spending limit. [Administrative Services] 3. LAFCO Sphere of Influence and Municipal Services Review Updates - Memorandum of Agreement with San Luis Obispo County Update ■ Fiscal Impact: The Sphere of Influence Amendment would not have any fiscal impact on the City, and does not obligate the City to annex the area. ■ Recommendation: City Council adopt Draft Resolution A, authorizing LAFCO to update the City's Sphere of Influence and Municipal Services Review and authorize the signature of the updated Memorandum of Agreement with the County of San Luis Obispo. [Community Development] 4. Dei Rio Road Commercial Area Specific Plan - Council Briefing: US 101 / Del Rio Road Interchange Improvements ■ Fiscal Impact: Potential cost to the City is unknown. ■ Recommendation: Council authorize staff to begin discussions with Walmart Inc. and The Rottman Group regarding the phasing and funding of improvements for the US 101 / Del Rio Road freeway interchange. [Community Development] COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Mayor O'Malley 1. City/ Schools Committee 2. County Mayors Round Table 3. Integrated Waste Management Authority (IWMA) am 4. League of California Cities — CITI PAC Board Member 5. SLO Council of Governments (SLOCOG) 6. SLO Regional Transit Authority (SLORTA) Mayor Pro Tem Kelley 1. Atascadero State Hospital Advisory Committee 2. Atascadero Youth Task Force 3. City of Atascadero Design Review Committee 4. City of Atascadero Finance Committee 5. Economic Vitality Corporation, Board of Directors (EVC) 6. Homeless Services Oversight Council Council Member Fonzi 1. Air Pollution Control District 2. City of Atascadero Design Review Committee 3. City of Atascadero Finance Committee 4. SLO Local Agency Formation Commission (LAFCo) - alternate Council Member Sturtevant 1. City/ Schools Committee 2. Community Action Partnership of SLO County 3. League of California Cities — Council Liaison E. INDIVIDUAL DETERMINATION AND/OR ACTION: 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager F. ADJOURNMENT: Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the June 14, 2011 Regular Session of the Atascadero City Council was posted on June 7, 2011, at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 7th day of June, 2011, at Atascadero, California. c/4doL.,,� Victoria Randall, Deputy City Clerk City of Atascadero 1�rr City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING "W The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. unless there is a Community Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will be held at the City Hall Council Chambers, 6907 EI Camino Real, Atascadero. Matters are considered by the Council in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall, 6907 EI Camino Real, Atascadero, and on our website, www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office. Council meetings are videotaped and audio recorded, and may be reviewed by the public. Copies of meeting recordings are available for a fee. Contact the City Clerk for more information (470-3400). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager's Office or the City Clerk's Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized. 1. Give your name for the record (not required) 2. State the nature of your business. *+ 3. All comments are limited to 3 minutes. 4. All comments should be made to the Mayor and Council. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). TO SPEAK ON AGENDA ITEMS(from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: 1. You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3. Make your statement 4. All comments should be made to the Mayor and Council 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn in the printed copy. The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Council.