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Home My WebLink AboutAgenda Packet 08/08/2006L] -TY•FATASCADERO COMMUNITY REDEVELOPMENT AGENCY AGENDA Tuesday, August 8, 2006 6:30 P.M. City Hall Council Chambers 6907 EI Camino Real Atascadero, California • REGULAR SESSION: 6:30 P.M. ROLL CALL: Chairperson Clay Vice Chairperson Luna Board Member O'Malley Board Member Pacas Board Member (Vacant) APPROVAL OF AGENDA: Roll Call COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Board on any matter not on this agenda and over which the Board has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Board may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Board.) BOARD ANNOUNCEMENTS AND REPORTS: (On their own initiative, the Board • Members may make a brief announcement or a brief report on their own activities. Board Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Board may take action on items listed on the Agenda.) 1 A. CONSENT CALENDAR: 1. Community Redevelopment Agency Minutes —June 27 2006 ■ Board Secretary Recommendation: Board approve the Community Redevelopment Agency minutes of June 27, 2006. [Board Secretary] 2. Community Redevelopment Agency Minutes — July 11, 2006 ■ Board Secretary Recommendation: Board approve the Community Redevelopment Agency minutes of July 11, 2006. [Board Secretary] B. MANAGEMENT REPORTS: 1. Appropriation of Matching Funds ■ Fiscal Impact: None. ■ Recommendation: Agency Board adopt the Draft Resolution appropriating $2 million to be used as matching funds for the grant funds reserved for the City, by the California Cultural and Historical Endowment, for the historic restoration of City Hall [Executive Director] C. EXECUTIVE DIRECTOR REPORT: Wade McKinney, Executive Director D. ADJOURNMENT • • 2 ITEM NUMBER RA A-1 DATE: 08/08/06 CITY OF ATASCADER0 COMMUNITY REDEVELOPMENT AGENCY DRAFT MINUTES Tuesday, June 27, 2006 REGULAR SESSION: 6:30 P.M. Chairperson Clay called the meeting to order at 6:30 p.m. ROLL CALL: Present: Board Members e bers O Malley, Pacas, Luna and Chairperson Clay Absent: None Others Present: Board Secretary Marcia McClure Torgerson, Recording Secretary Grace Pucci Staff Present: Executive Director Wade McKinney, Board Treasurer Rachelle Rickard, Public Works Director Steve Kahn, Community Services Director Brady Cherry and City Attorney Patrick Enright. APPROVAL OF AGENDA: MOTION: By Vice Chairperson Luna and seconded by Board Member O'Malley to approve the agenda. ' Motion passed 4:0 by a roll-caA vote. COMMUNITY FORUM: None BOARD ANNOUNCEMENTS AND REPORTS: None RDA Draft Minutes 06/27/06 Page 1 of 3 3 A. CONSENT CALENDAR: 1. Community Redevelopment Agency Minutes — May 23, 2006 ■ Board Secretary Recommendation: Board :approve the Community Redevelopment Agency minutes of May 23, 2006. [Board Secretary] MOTION: By Board Member Pacas and seconded by Vice Chairperson Luna to approve Item #A-1. Motionpassed 4:0 by a voice vote. B. MANAGEMENT REPORTS: 1. Creek Bank Restoration Profect ■ Fiscal Impact: ■ Staff Recommendations: Board: 1. Authorize the Executive Director to execute a contract with the qualified lowest bidder for the construction of the Creek Bank ° Restoration ' Project; and, 2. Authorize the Executive Director to execute a contract' with Wallace Group for $102,457.00 for construction management, testing, inspection and environmental monitoring for the Creek Bank Restoration Project; and, 3. Authorize the Executive Director to sign Contract Change Order No. 1 for $20,000.00 with Wallace Group for additional design services Creek Bank Restoration Project; and, 4. Authorize the Executive Director to sign Contract Change Order No. 1 for $8,300.00 with ' Althouse and Meade, Inc for additional environmental services Creek Bank Restoration Project; and, __5. Authorize the Treasurer to appropriate an additional Redevelopment Agency Funds for the Creek Bank Restoration Project. Board Member Pacas stepped down from consideration of this item stating that she works within 300 feet of the project. Executive Director Wade McKinney gave the staff report and answered questions of the Board. A revised staff report was distributed for this item. (Exhibit A) PUBLIC COMMENT - None Vice Chairperson Luna stated he could not support this project for the following reasons: 1) it is not necessary, the lawsuit settled by city taking, over this property disclosed and the staff report acknowledges that this failure was anticipated and the building is not threatened by the erosion of the bank, 2) with the project the city would take 100% of the liability exposure for damages to properties caused by any flooding in RDA Draft Minutes 06127/06 Page 2 of 3 Atascadero Creek, and 3). the city does not have the money, it is proposed to use borrowed/bond money for this ro'ect. Vice Chairperson Luna stated that he had Y P J rP originallyvoted against locating the:: bowling aIle so close o the creek and that the g 9_ g Y original developer was 100% responsible for problems caused by .the location of the bowling alley so close to the creek. MOTION: By Board Member O'Malley and seconded by Chairperson Clay to authorize the Executive Director to execute a contract the Arthur's Contacting, , Inc. for $798,150.75 to construct the Creek Bank Restoration Project and, authorize the Executive Director to execute a contract, with Wallace Group for $102,457.00 for construction management,testing, inspection and environmental monitoring for the Creek Bank Restoration Project; and, authorize the Executive Director to signContract Change Order No. 1 for $20,000.00' with Wallace 'Group for additional design services Creek Bank Restoration Project; and, authorize the Executive Director to sign Contract Change Order No. 1 for $8,300.00 with Althouse and Meade, Inc for additional environmental, services Creek Bank Restoration Project; and, <authorize the Treasurer to appropriate an additional $760,000.00 of Redevelopment Agency Funds for the Creek Bank Restoration Project. Motion passed 2.-1 by a roll -call vote. (Luna opposed) (Hem #B- _ , 1.1 Contract No. 0012006, Item #B-1.2 Contract No..002 2006) Board Member Pacas rejoined the meting. C. EXECUTIVE DIRECTOR REPORT: Wade McKinney, Executive Director _ Mone D. ADJOURNMENT Chairperson Clay adjourned the meeting at 6:37 p.m. MINUTES PREPARED BY: Grace Pucci, Recording Secretary The following exhibit is available for review in the City Clerk's office: Exhibit A — Revised Staff Report for Item #13-1. RDA Draft Minutes 06/27/06 Page 3 of 3 5 ITEM PLUMBER RA A - 2 DATE: 08/W06 ...� ins 1D CITY OF ATASCADER0 COMMUNITY REDEVELOPMENT AGENCY r DRAFT MINUTES Tuesday, July 11, 2006 6:30 P.M. REGULAR SESSION: 6:30 P.M. Chairperson Clay called the meeting to order at 6:30 p.m. ROLL CALL: Present: Board Members O'Malley, Pacas, Luna and Chairperson Clay Absent: None Others Present: Board Secretary` Marcia McClure Torgerson and Recording Secretary Grace Pucci Staff Present: Executive ;Director Wade McKinney, Assistant Executive Director Jim Lewis Board Treasurer Rachelle Rickard Community Development Dire ctor Warren Fra e, Publi c Work -Director Steve Kahn, Police Chief John Couch, Deputy Public Works Director Geoff English and City Attorney Patrick Enright. -APPROVAL OF AGENDA: MOTION: By Vice Chairperson Luna and seconded by Board Member ` O'Malley to approve the agenda. Motion passed 4:0 by a roll -call vote. i RDA Draft Minutes 07/11/06 Page 1 of 2 COMMUNITY`FORUM: Steve Martin Executive Director Atascadero Main Street, reported ' on Farmers Mark -at and Colony Nights activities in the Sunken Gardens. Chairperson Clay closed -the Community Forum period. BOARD ANNOUNCEMENTS AND REPORTS: None A. CONSENT CALENDAR: 1. " Community Redevelopment Agency Minutes — June1 3,,2006 Board Secretary Recommendation: Board approve the Community Redevelopment Agency minutes of .lune 13, 2006. [Board Secretary] MOTION: By Board Member O'Malley and seconded by Vice Chairperson Lana to approve item A-11. Motion passed 4.-0 by a voice vote. VDIRECTORR RT: McKinne B. �EXECUTI E EPO Wade,y, Executive Director Executive Director,Wade McKinney gave an update on the groundbreaking/demolition ,party to be scheduled for the Colony Square project; date to be announced. C. ADJOURNMENT Chairperson Clay adjourned the meeting at +6:35 pm. MINUTES PREPARED BY Grace .Pucci, Recording Secretary RDA Draft Minutes 07/11/06 Page 2 of 2 8' ITEM NUMBER: RA B-1 DATE: 08108/06 Community Redevelopment Agency of Atascadero Staff Report - Executive Director l Appropriation of Matching Funds RECOMMENDATION: Agency Board adopt the Draft Resolution appropriating $2 million to be used as matching funds for the grant funds reserved for the City, by the California Cultural and Historical Endowment, for the historic restoration of City Hall. DISCUSSION: Background: In April of 2006, the City was approved for a $2 million grant for the Historic Cityhall Restoration Project from the California Cultural, and Historical Endowment (CCHE). Prior to final CCHE Board _award of the grant, CCHE requires that the City match dollar for dollar CCHE Funds with another funding source. Although the Agency Board has reserved $2.5 million of Redevelopment Agency Bond Funds for this project as part of the 2005/2007 budget, this reservation of funds does not meet CCHE's strict requirements. CCHE requires a resolution from the board formally appropriating the funds in order to meet the matching requirements. Expected. FEIVIA funds would also not meet the strict definition until we have received a formal notice of appropriation from FEMA. We expect that this is still some number of months away. In order to move forward with this grant and meet CCHE strict requirements, staff is recommending that the Agency formally - appropriate the $2 million match from Redevelopment Bond Funds, thus reducing the reserve for this project. This action does not preclude the City from substituting, as the City's match, FEMA or other funds as they become formally available. Staff will continue to look at financial possibilities and will bring updated funding plans before you as the project develops. ATTACHMENTS: 1. Draft Resolution 9 DRAFT RESOLUTION RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO, APPROPRIATING FUNDS AS A MATCH FOR THE GRANT RESERVED BY THE CALIFORNIA CULTURAL AND HISTORICAL ENDOWMENTFOR THE RESTORATION OF ATASCADERO'S HISTORIC CITY HAIL WHEREAS, the California Cultural and Historical Endowment requires matching funds in order to award grant funding reserved for the restoration of Atascadero's historic City Hall; and, WHEREAS, the Board of Directors has previously reserved $2 million for the, historic restoration of City Hall.' NOW, THEREFORE, BE IT RESOLVEII, by the Board of Directors of the Community Redevelopment Agency of Atascadero SECTION 1. The Board of Directors does hereby formally appropriate' $2 million to be used as matching funds` for the grant reserved for the City, of Atascadero by the California Cultural and Historical Endowment. On .motion by Board Member and seconded by Board Member the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO By: Jerry Clay, Chairman ATTEST: Marcia McClure Torgerson, Agency Secretary APPROVED AS TO FORM: Patrick L. Enright, City Attorney J a 10