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HomeMy WebLinkAboutMinutes 101281 I" **No, err+' 46 AGENDA - ATASCADERO CITY COUNCIL Regular Meeting i, October 12 , 1981 7 30 p m Atascadero Administration Building ww Call to Order Pledge of Allegiance as Invocation Roll Call Public Comment A CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Item A, Consent Calendar , are con- sidered to be routine and will be enacted by one motion in the form listed below There will be no separate discussion of these items If discussion is required , that item will be removed from the Consent Calendar and will be considered separately Vote may be by roll call 1 Minutes of the regular meeting of September 28 , 1981 (RECOMMEND APPROVAL) �r 2 Treasurer ' s Report , 9-1-81 to 9-30-81 (RECOMMEND APPROVAL) 3 Departmental Review R810806 1 , 7313 Santa Ysabel , Steven Garman (Gaylen Little) , to allow construction of one-bedroom unit (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDA- TION) 4 Tentative Tract Map AT 810806 1 , 7320 Sombrilla and 7313 Santa Ysabel , Steven Garman (Gaylen Little) , to allow subdivision of an existing two-lot , ten unit apartment com- plex and one proposed unit into a one lot tract with eleven air space condominiums (RECOMMEND APPROVAL OF PLANNING COM- A, MISSION RECOMMENDATION) 5 Tentative Tract Map AT 810811 1 , Northwest Corner of Morro Road and Santa Ynez , Paul Washburn (Twin Cities Engineering) to allow subdivision to create 15 air space office condomin- iums (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDA- TION) 6 Tentative Parcel Map AT 810722 1 , 4605 Carrizo Road , Ralph Brink (Hilliard) , to subdivide 5 28 acres into two parcels of 2 5 and 2 68 acres each (RECOMMEND APPROVAL OF PLANNING COM- MISSION RECOMMENDATION) 7 Lot Line Adjustment LA 810807 1 , 7580 Valle Avenue, Antonio Arellano/Gene Stanley (Stewart) , to adjust existing lot line to resolve a building encroachment problem (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDATION) as '14W 1%wl AGENDA - ATASCADERO CITY COUNCIL - OCTOBER 12 , 1981 _ Am 8 Acceptance of Parcel Map AT 800829 1 , 10325 Atascadero Avenue , Fred Hartman (Morgan) (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDATION) 9 Acceptance of Parcel Map AT 801210 1 , 2200 San Fernando Road , Allen Grimes (Fargan) (RECOMMEND APPROVAL OF PLANNING COM- MISSION RECOMMENDATION) 10 Acceptance of Lot Line Adjustment LA 810227 1 , 10055 El Camino Real , Rex Hendrix (Associated Professions) (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDATION) 11 Award of Bid No 81-14 , storm drain improvements , to Conco Engineering , Inc , in the amount of $6 ,417 00 (RECOMMEND ACCEPTANCE OF BID) ar 12 Award of Bid No 81-15 , street overlay project , to Madonna Construction in the amount of $86 ,238 20 (RECOMMEND ACCEPT- ANCE OF BID) 13 Award of Bid No 81-16 , utility vehicle , to Cushman Motor Sales , Inc , in the amount of $7 ,732 36 (RECOMMEND ACCEPTANCE " OF LOW BID) B HEARINGS, APPEARANCES AND REPORTS air 1 Report by City Manager on commission selection procedures C UNFINISHED BUSINESS 1 Resolution No 29-81 adopting Memorandum of Understanding with the Atascadero Fire Captains Bargaining Unit �r 2 Resolution No 30-81 adopting Memorandum of Understanding with the Atascadero Firefighters ' Bargaining Unit 3 Ordinance No 43 , real property transfer tax - second reading D NEW BUSINESS 1 Resolution No 31 -81 amending Resolution No 12-80 regarding Personnel Rules and Regulations to include impasse procedures 2 Reclassifying Assistant Civil Engineer position r E INDIVIDUAL DETERMINATION AND/OR ACTION 1 City Council 2 City Attorney 3 City Manager �.. NOTE The City Council will hold a closed session after the regular meeting to discuss a personnel matter MINUTES - ATASCADERO CITY COUNCIL Regular Meeting r. October 12 , 1981 7 30 p m Atascadero Administration Building The meeting was called to order at 7 30 p m by Mayor Wilkins with the Pledge of Allegiance Roth Huth of the Community Church gave the invocation ROLL CALL PRESENT Councilmen Highland , Mackey, Nelson , and Mayor Wilkins ABSENT Councilman Stover PUBLIC COMMENT There was no public comment A CONSENT CALENDAR 1 Minutes of the regular meeting of September 28 , 1981 (RECOMMEND APPROVAL) 2 Treasurer ' s Report , 9-1-81 to 9-30-81 (RECOMMEND APPROVAL) 3 Departmental Review R810806 1 , 7313 Santa Ysabel , Steven Garman (Gaylen Little) , to allow construction of one-bedroom unit (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDA- TION) 4 Tentative Tract Map AT 810806 1 , 7320 Sombrilla and 7313 Santa Ysabel , Steven Garman (Gaylen Little) , to allow subdivision of an existing two-lot , ten unit apartment com- plex and one proposed unit into a one lot tract with eleven air space condominiums (RECOMMEND APPROVAL OF PLANNING COM- MISSION RECOMMENDATION) 5 Tentative Tract Map AT 810811 1 , Northwest Corner of Morro Road and Santa Ynez , Paul Washburn (Twin Cities Engineering) to allow subdivision to create 15 air space office condomin- iums (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDA- TION) 6 Tentative Parcel Map AT 810722 1 , 4605 Carrizo Road , Ralph Brink (Hilliard) , to subdivide 5 28 acres into two parcels of 2 5 and 2 68 acres each (RECOMMEND APPROVAL OF PLANNING COM- MISSION RECOMMENDATION) 7 Lot Line Adjustment LA 810807 1 , 7580 Valle Avenue , Antonio Arellano/Gene Stanley (Stewart) , to adjust existing lot line AM to resolve a building encroachment problem (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDATION) awr MINUTES - ATASCADERO CITY COUNCIL - OCTOBER 12 , 1981 8 Acceptance of Parcel Map AT 800829 1 , 10325 Atascadero Avenue , Fred Hartman (Morgan) (RECOMMEND APPROVAL OF PLANNING „ COMMISSION RECOMMENDATION) 9 Acceptance of Parcel Map AT 801210 1 , 2200 San Fernando Road , Allen Grimes (Fargan) (RECOMMEND APPROVAL OF PLANNING COM- MISSION RECOMMENDATION ) 10 Acceptance of Lot Line Adjustment LA 810227 1 , 10055 El Camino Real, Rex Hendrix (Associated Professions) (RECOMMEND APPROVAL OF PLANNING COMMISSION RECOMMENDATION) 11 Award of Bid No 81 -14 , storm drain improvements , to Conco Engineering , Inc , in the amount of $6 ,417 00 (RECOMMEND ACCEPTANCE OF BID) 12 Award of Bid No 81 -15 , street overlay project , to Madonna Construction in the amount of $86 ,238 20 (RECOMMEND ACCEPT- ANCE OF BID) 13 Award of Bid No 81 -16 , utility vehicle , to Cushman Motor Sales , Inc , in the amount of $7 ,732 36 (RECOMMEND ACCEPTANCE OF LOW BID) Mayor Wilkins reviewed all items on the Consent Calendar Councilman Highland asked that Item A-6 be withdrawn from the Consent Calendar and considered separately Mr Warden advised Council that Item A-12 , the street overlay bid , .,, involved approximately 2 8 miles of asphalt paving, he also reviewed , by name , the streets included in the project With regard to Item A-12 , the utility vehicle bid , the City will not purchase the mounted sprayer initially , so the total bid on that project will be $7 ,732 36 , less than indicated on the memorandum to the City Council MOTION Councilman Highland moved that Council approve the Consent Calendar with the exception of Item A-6 The motion was seconded by Councilman Nelson and unanimously carried by roll call vote A-6 Tentative Parcel Map AT 810722 1 , 4605 Carrizo Road , Ralph Brink (Hilliard) , to subdivide 5 28 acres into two parcels of 2 5 and 2 68 acres each Councilman Highland noted that 2 5 and 2 68 acres do not add up to a total of 5 28 acres The total was changed to 5 18 Councilman Highland stated that he has noticed a recurring statement in Planning memos to the effect that "a number of lots in the vicinity are under 2 1 /2 acres 11 He wondered if this condition was being used as justifi- cation to approve less than 2 1 /2 acre lots Mr Stevens replied that the statement was an observation due to the General Plan provi- sion that consideration be given to the type of lots in an area when considering lot size and requests for splits or subdivisions 2 .r� MINUTES - ATASCADERO CITY COUNCIL - OCTOBER 12 , 1981 MOTION Councilman Highland moved that Council accept the recommen- dations of the Planning Commission The motion was seconded r�r by Councilman Nelson and unanimously carried B HEARINGS, APPEARANCES AND REPORTS 1 Report by City Manager on commission selection procedures Mr Warden reviewed his memo to Council outlining several proce- dures Council could consider for use in selecting commission members He noted that the City Attorney felt that the Council has acted appro- priately in their past selection process COUNCILMAN STOVER WAS PRESENT AT 7 50 p m Mayor Wilkins felt that the Council was satisfied with the re- cruiting and interview process currently in effect He was in favor of selecting commissioners one position at a time Councilman Mackey disagreed, she felt that the selection process should be the same as when citizens go to the polls , with all candidates being voted for at one time Councilman Nelson suggested that Council put their names on a piece of paper and write their selections , not necessarily in order of priority, and the City Clerk could then read the Council member ' s name and the candidates each had voted for Comments were heard from Ted Munson and Dorothy McNeil Council decided to proceed with the same recruiting and interview process , but that the voting procedure would require that each Council person to put their name on a ballot which would also identify, by name, the candidates for whom they were voting If more than one po- sition was open , they would list their choices for whatever number of vacancies existed MOTION Councilman Highland moved that Staff be directed to prepare a resolution incorporating the guidelines discussed The motion was seconded by Councilman Mackey and unanimously carried Councilman Nelson thought that perhaps Council could discuss the candidates generally after the interview before voting There was discussion about this proposal , Councilman Highland thought that the discussion should occur before the interview process when Council �r could discuss candidates ' planning philosophy C UNFINISHED BUSINESS 1 Resolution No 29-81 adopting Memorandum of Understanding with the Atascadero Fire Captains Bargaining Unit Mr Warden stated that this resolution and the next one incor- porated those items previously approved by Council 3 �r MINUTES - ATASCADERO CITY COUNCIL - OCTOBER 12 , 1981 MOTION Councilman Highland moved that Resolution No 29-81 be read by title only The motion was seconded by Councilman �. Nelson and unanimously carried Mayor Wilkins read Resolution No 29-81 by title only MOTION Councilman Highland moved for the adoption of Resolution No 29-81 The motion was seconded by Councilman Mackey and unanimously carried by roll call vote 2 Resolution No 30-81 adopting Memorandum of Understanding with the Atascadero Firefighters ' Bargaining Unit MOTION Councilman Highland moved that Resolution No 30-81 be read by title only The motion was seconded by Councilman Stover and unanimously carried Mayor Wilkins read Resolution No 30-81 by title only MOTION Councilman Highland moved for the adoption of Resolution No 30-81 The motion was seconded by Councilman Nelson and unanimously carried by roll call vote 3 Ordinance No 43 , real property transfer tax - second reading MOTION Councilman Highland moved that Ordinance No 43 be read by title only The motion was seconded by Councilman Stover and unanimously carried .. Mayor Wilkins read Ordinance No 43 by title only MOTION Councilman Highland moved that this constitute the second reading of Ordinance No 43 and that it be adopted The mo- tion was seconded by Councilman Stover and unanimously carried by roll call vote D NEW BUSINESS 1 Resolution No 31-81 amending Resolution No 12-80 regarding Personnel Rules and Regulations to include impasse procedures Mr Warden reviewed this resolution for Council He stated that both employee associations have been given an opportunity to comment on the contents and since no comments have been forthcoming, he has assumed they are in agreement with it MOTION Councilman Highland moved that Resolution No 31 -81 be read by title only The motion was seconded by Councilman Stover and unanimously carried Mayor Wilkins read Resolution No 31-81 by title only im 4 �w vara MINUTES - ATASCADERO CITY COUNCIL - OCTOBER 12 , 1981 MOTION Councilman Nelson moved for the adoption of Resolution No 31 -81 The motion was seconded by Councilman Highland and unanimously carried by roll call vote 2 Reclassifying Assistant Civil Engineer position �r Mr Warden stated that the Public Works Director was requesting that the Assistant Civil Engineer position recently vacated by John Kennaly be reclassified as an Associate Civil Engineer This change will require three years experience instead of one and will emphasize on municipal experience He is requesting that the salary range be changed from Range 30 ($1 ,712 10 monthly) to Range 34 ($1 , 883 31 monthly) MOTION Councilman Highland moved for Council approval of reclassi- fying the Assistant Civil Engineer position to that of an Associate Civil Engineer , from Range 30 to Range 34 The motion was seconded by Councilman Stover and unanimously carried E INDIVIDUAL DETERMINATION AND/OR ACTION 1 City Council ( a) Councilman Nelson suggested that Department Heads give monthly verbal reports to Council at Council meetings about activities their departments have been involved in There was considerable discussion with Councilman Highland stating that once a month was too often Mr Warden stated that the Council will be re- ceiving copies of Departments ' monthly reports which may answer some of Councilman Nelson ' s questions Councilman Nelson stated that he would prefer to have verbal re- ports from the Department Heads MOTION Councilman Nelson moved that Department Heads make an oral presentation once every two months on what is happening in their department The motion was seconded by Councilman Mackey and carried with Councilman Highland voting no Councilman Highland thought that every two months was too often, he felt that quarterly would be more appropriate Council noted that the reports could be spread over several Council meetings, not all reports would have to be given in one night (b) Councilman Nelson asked about the status of the zoning ordinance , the moratorium, and the General Plan update z�x�e via }-um--- zitd.. e.-Ger ^a1 Plate da Mr Warden stated that the zoning ordinance is in the process of being typed and should be to the Planning Commission by the first meeting in November With regard to the moratorium, Mr Warden stated that a rough draft of rec- ommendations is being prepared Larry Stevens stated that the City is 5 °err l'' MINUTES - ATASCADERO CITY COUNCIL - OCTOBER 12 , 1981 in the process of accepting General Plan amendment applications and should begin hearings at the Planning Commission level at the next arr meeting and at the Council meetings in November (c) Councilman Nelson felt that the Council should begin studying the matter of where the Police facilities will be located He suggested that a committee of interested people be formed to look at the matter before Staff comes to Council with recom- mendations �r There was considerable discussion regarding this matter with Mayor Wilkins suggesting that a special study session be held so that Council can discuss the matter with suggestions being taken from the public Council decided to hold a special meeting regarding this matter , Aw but would set the date at the next Council meeting Counclman Nelson thought that perhaps a committee could be formed after the special meeting 4W (d) Councilman Mackey asked about the arcade-type machines that have recently been installed in Safeway and asked 40 if they had a permit to operate them Mr Stevens stated that since the game machines were not the main business , a permit for an arcade is not required AN (e) Councilman Mackey complimented the fire , police and am- bulance services for responding so quickly when she had occasion to call them during the last month am 2 City Attorney Mr Grimes was absent because of illness As 3 City Manager A" (a) Mr Warden discussed a recent editorial in the Atasca- dero News which seemed to indicate that the Staff was dragging its feet in complying with the traffic controls ordered by No Council because Staff did not agree with Council ' s decision He noted that several things had to be done before the contract could be imple- mented Among these was that permission must come from Caltrans and 40 that supplies must be purchased He noted that Staff has an obliga- tion to give Council their considered opinions and all information regarding any particular problem involving the City in order for Coun- cil to have the best possible information available in order to arrive go at a decision Then , once Council makes that decision , it is the Staff' s obligation to carry it out as professionally and completely as possible a. (b) Mr Warden stated that he will be meeting with Bond Counsel and County Engineering personnel while he is in San Francisco next week to discuss some problems connected with the as transfer of bond obligations for the Sanitary District from the County to the City Farmers Home Administration , who is issuing the bonds , 40 6 err✓ MINUTES - ATASCADERO CITY COUNCIL - OCTOBER 12 , 1981 states that they will not transfer the bonds without re-issuing them which will mean that the interest rates will increase considerably He will keep Council advised of this matter (c) Mr Warden advised Council that the agreement for the proposed demonstration transportation project between Atascadero and San Luis Obispo will be coming to them for approval (d) Mr Warden advised that the League of California Cities is holding a briefing on legislative implementation on November 13 and 20 , 1981 He has particulars if any Council members are interested in attending (e) Mr Warden stated that the screening of the Fire Chief applicants has been completed and requested a date from Council for interview of finalists Council set Saturday, November 7 , 1981 , beginning at 9 00 a m ( f) Mr Warden requested a closed session to discuss per- sonnel matters He stated that he did not anticipate that there would be an announcement at the conclusion of the meeting The meeting adjourned to closed session at 9 05 p m and returned to regular session at 11 15 p m at which time they adjourned Recorded by MURRAY L WARDEN , City Clerk By Ardith Davis " Deputy City Clerk 7