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HomeMy WebLinkAboutAgenda Packet 022310 r r n_ CITY OF A TA SCA DERO t CITY COUNCIL AGENDA Tuesday, February 23, 2010 City Hall Council Chambers 6907 EI Camino Real, Atascadero, California Community Redevelopment Agency Closed Session. 5 00 P M City Council Closed Session 5 00 P M (follows RDA Closed Session) Community Redevelopment Agency Special Meeting. 6.00 P M City Council: Immediately following the conclusion of the Community Redevelopment Agency meeting CITY COUNCIL CLOSED SESSION 5.00 P M. (follows RDA Closed Session) 1 PUBLIC COMMENT-CLOSED SESSION 1 2. CALL TO ORDER a. Conference with Labor Negotiators(Govt. Code Sec. 54957 6) Agency designated representatives Wade McKinney, City Manager Employee Organizations Atascadero Firefighters Bargaining Unit; Atascadero Police Association, Service Employees International Union, Local 620, Mid-Management/Professional Employees, Non-Represented Professional and Management Workers and Confidential Employees 3. ADJOURN CLOSED SESSION REPORT REDEVELOPMENT AGENCY SPECIAL MEETING 6.00 P M CITY COUNCIL REGULAR SESSION Immediately following the conclusion of the Redevelopment Agency Special Meeting PLEDGE OF ALLEGIANCE. Council Member Beraud ROLL CALL. Mayor Fonzi Mayor Pro Tem O'Malley Council Member Beraud Council Member Clay Council Member Kelley APPROVAL OF AGENDA. Roll Call A. CONSENT CALENDAR. (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken DRAFT MINUTES Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum IJ portion of the meeting ) 2 1 City Council Special Meetina Draft Minutes (Topic. City Treasurer Reports)—January 7, 2010 ■ Recommendation. Council approve the Draft Special Meeting Minutes of January 7, 2010 [City Clerk] 2. City Council Special Meeting Draft Minutes (Topic. Employees and Labor Relations January 7, 2010 ■ Recommendation. Council approve the Draft Special Meeting Minutes of January 7, 2010 [City Clerk] 3. City Council Meetina Draft Minutes —January 12, 2010 ■ Recommendation. Council approve the Draft Meeting Minutes of January 12, 2010 [City Clerk] 4. Investment Policy ■ Fiscal Impact: Quarterly reports will save approximately 64 hours of staff time annually, or roughly $3,000 ■ Recommendation. Council adopt the Draft Resolution amending the City of Atascadero Investment Policy [Administrative Services] 5. Lease Agreement with Community Redevelopment Aaency ■ Fiscal Impact: The City of Atascadero will tender $31,133 00 each month of the Agreement for a total of $1,058,522 00 over the term of the lease The City expects to be reimbursed by FEMA for the lease payments made during the term ■ Recommendation. Council authorize City Manager to execute the renewed Lease Agreement between the City of Atascadero and the Atascadero Community Redevelopment Agency [City Manager] 6. Second Reading - Water Efficient Landscape Ordinance - Title 8 Building Code Text Amendment - PLN 2010-1352 (City of Atascadero) ■ Fiscal Impact: Staff time for review of landscape plans and Landscape Documentation Packages, and to verify landscape installation can be absorbed with existing staff for now ■ Recommendation. Council adopt on second reading, by title only, draft Ordinance A approving an amendment to Title 8, the Building Code, of the Atascadero Municipal Code, to establish a Water Efficient Landscape and Irrigation Ordinance as required by the State of California. [Community Development] 7 Authorization for Participation in California FIRST State Energy Proaram Grant ■ Fiscal Impact: There is no fiscal impact to the City State Energy Program funds will be used to offset California FIRST program start-up costs. If grant funds are not received, the County of San Luis Obispo may pay the fees with the County EECBG funds, or these costs will be absorbed as part of the financing charged to individuals participating in the program in the form of higher borrowing costs While higher 3 borrowing costs would not result in a direct impact to cities and counties, it could negatively impact the level of participation if the cost to finance energy improvements is higher ■ Recommendation. Council adopt Draft Resolution A, authorizing Sacramento County, as the lead collaborative entity, to apply for funds on behalf of the City of Atascadero for energy efficiency and conservation activities in association with the California FIRST Program, a Statewide AB 811 Energy Efficiency Financing Program [Community Development] 8. Arts in Public Places Policy Amendment ■ Fiscal Impact: None ■ Recommendation. Council approve the Arts in Public Places policy as amended [Community Services] 9. Authorization to Obtain State & Federal Level Summary Criminal History Information ■ Fiscal Impact: No cost, but will provide minimal cost savings for the next three to seven years ■ Recommendation. Council adopt the Draft Resolution authorizing the Fire Chief, or his designee from the Atascadero City Fire Department, to access State and Federal level summary criminal history information for all sworn personnel of the Atascadero City Fire Department. [Fire] 10. Road Project Funding — Project Authorization ■ Fiscal Impact: The adoption of these Resolutions will allow future authorizations and/or funding reimbursements to be received by the City on these projects. ■ Recommendation. Council adopt the draft Resolutions, authorizing the City Manager or his designee to execute CalTrans documents for specific Federal-Aid projects [Public Works] UPDATES FROM THE CITY MANAGER. (The City Manager will give an oral report on any current issues of concern to the City Council ) COMMUNITY FORUM (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction Speakers are limited to three minutes. Please state your name for the record before making your presentation The Council may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council ) B. PUBLIC HEARINGS None. 4 C. MANAGEMENT REPORTS 1 Resolution of Support for the Designation of the "Faces of Freedom" Veterans Memorial ■ Fiscal Impact: Staff believes that the designation of the "Faces of Freedom" as the official County Veterans Memorial will have a long term positive impact on Atascadero's economy due to increased tourism drawn to the area by the Memorial ■ Recommendation. Council adopt the Draft Resolution of support, to be presented to the San Luis Obispo County Board of Supervisors, for the designation of the "Faces of Freedom" Veterans Memorial to be declared the official San Luis Obispo County Veterans Memorial [Community Services] 2. Sign Ordinance - Mural Policy Options ■ Fiscal Impact: City payment of AUP fees for murals would likely result in a total cost of $1000 to $2000 annually ■ Recommendations. Council 1 Determine that murals are signs and are subject to the requirements of the sign ordinance Murals exceeding the size limitations of the sign ordinance would be subject to an Administrative Use Permit (AUP), and, 2 Establish a new stimulus program to cover $505 of the permit fee and the noticing costs for AUP's for murals located outside of the RDA boundary (The resulting cost for applicants will be $100) [Community Development] 3. Historic City Hall Rehabilitation Project ■ Fiscal Impact: There is no fiscal impact to tonight's action, however the current estimated City contribution to the City Hall Project now stands at $12.9 million. ■ Recommendation: Information only [Administrative Services] COUNCIL ANNOUNCEMENTS AND REPORTS (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) 1 Council Member Ellen Beraud Council Member Beraud would like to propose that the Council adopt a Resolution to encourage recycling and reduce waste in our community D. COMMITTEE REPORTS (The following represent standing committees. Informative status reports will be given, as felt necessary) 5 Mayor Fonzi 1 Air Pollution Control District 2. County Mayors Round Table 3 Economic Vitality Corporation, Board of Directors (EVC) Mayor Pro Tem O'Malley 1 League of California Cities— Council Liaison and CITIPAC Board Member 2. SLO Council of Governments, President (SLOCOG) 3. SLO Regional Transit Authority, President (SLORTA) 4 Central Coast Regional Water Quality Control Board, Member (RWQCB) Council Member Beraud 1 City/ Schools Committee 2. Homeless Services Oversight Council 3 Integrated Waste Management Authority (IWMA) Council Member Clay 1 City/ Schools Committee Council Member Kelley 1 Atascadero State Hospital Advisory Committee 2. Atascadero Youth Task Force E. INDIVIDUAL DETERMINATION AND/OR ACTION 1 City Council 2. City Clerk 3 City Treasurer 4 City Attorney 5 City Manager F ADJOURNMENT Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Victoria Randall, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the February 23, 2010 Regular Session of the Atascadero City Council was posted on February 16, 2010 at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location Signed this 16th day of February 2010, at Atascadero, California. Victoria Randall, Deputy City Clerk City of Atascadero 6 City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m unless there is a ;ommunity Redevelopment Agency meeting commencing at 6:00 p.m. in which event the Council meeting will commence immediately following the conclusion of the Community Redevelopment Agency meeting. Council meetings will be held at the City Hall Council Chambers, 6907 EI Camino Real, Atascadero Matters are considered by the Council in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall, 6907 El Camino Real, Atascadero, and on our website, www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office Council meetings are videotaped and audio recorded, and may be reviewed by the public. Copies of meeting recordings are available for a fee. Contact the City Clerk for more information (470-3400). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager's Office or the City Clerk's Office, both at (805) 470-3400 Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized. 1 Give your name for the record (not required) 2. State the nature of your business. 3. All comments are limited to 3 minutes. 4 All comments should be made to the Mayor and Council. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). TO SPEAK ON AGENDA ITEMS(from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions of staff The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way- 1 You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3. Make your statement 4 All comments should be made to the Mayor and Council 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CD You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn in the printed copy The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Council 7 ITEM NUMBER. A- 1 DATE 02/23/10 *4w SPECIAL MEETING ATASCADERO CITY COUNCIL Thursday, January 7, 2010 9 00 a.m. City Hall - Council Chambers 6907 EI Camino Real, Atascadero DRAFT MINUTES Mayor Fonzi called the meeting to order at 9.00 a.m and Council Member Bob Kelley led the Pledge of Allegiance ROLL CALL. Present: Council Members Clay, O'Malley, Kelley, and Mayor Fonzi Absent: Council Member Beraud Others Present: City Clerk / Assistant to City Manager Marcia McClure Torgerson, and City Treasurer Joe Modica Staff Present: City Manager Wade McKinney, Assistant City Manager Jim Lewis, Administrative Services Director Rachelle Rickard, and City Attorney Brian Pierik. C MANAGEMENT REPORTS 1 City Treasurer Reports ■ Fiscal Impact: There is a savings of about 64 staff hours or roughly $3,000 per year if Council switches from monthly reporting to quarterly reporting ■ Recommendations. Council 1 Review and file City Treasurer's Reports prepared quarterly for the periods April 2008 through June 2009, and monthly for the periods July through November, 2009 CC Special Meeting Draft Minutes 01/07/10 9.00 a.m. Page 1 of 2 9 ITEM NUMBER: A- 1 DATE. 02/23/10 2 Direct staff to prepare quarterly reports instead of monthly reports and return with a modified Investment Policy reflecting this change [Administrative Services] Administrative Services Director Rachelle Rickard gave the staff report and answered questions from the Council She introduced Rocco Lepore and Michael Kostecki, Financial Advisors with Morgan Stanley Smith Barney Mr Lepore explained the different types of investment options available within the City's investment policy, including the pros and cons for each option Mr Lepore also distributed an Investment Portfolio Review and answered questions from the Council (Exhibit A) City Treasurer Joe Modica also answered questions from the Council PUBLIC COMMENT David Bentz stated that he agrees that safety is most important with City investments He urged the Council to continue to require monthly Treasurer reports. Mayor Fonzi closed the Public Comment period. MOTION By Mayor Pro Tem O'Malley and seconded by Council Member Clay to direct staff to prepare quarterly reports instead of monthly reports and return with a modified Investment Policy reflecting this change. ADJOURNMENT Mayor Fonzi adjourned the meeting at 11 03 p m MINUTES PREPARED BY Marcia McClure Torgerson, C M C City Clerk/Assistant to the City Manager The following exhibit is available for review in the City Clerk's office Exhibit A—Morgan Stanley Investment Portfolio Review CC Special Meeting Draft Minutes 01/07/10 9:00 a.m. 1400 Page 2 of 2 10 ITEM NUMBER A-2 DATE. 02/23/10 NOW SPECIAL MEETING ATASCADERO CITY COUNCIL Thursday, January 7, 2010 6:00 p.m. City Hall — Council Chambers 6907 EI Camino Real, Atascadero DRAFT MINUTES Mayor Fonzi called the meeting to order at 6.00 p m and Mayor Pro Tem O'Malley led the Pledge of Allegiance ROLL CALL. Present: Council Members Clay, O'Malley, Kelley, Beraud and Mayor Fonzi Absent: None Others Present: City Clerk/Assistant to City Manager Marcia McClure Torgerson Staff Present: City Manager Wade McKinney, Assistant City Manager Jim Lewis, Fire Chief Kurt Stone, City Attorney Brian Pierik and Labor and Employment Attorney Kelly Trainer MANAGEMENT REPORTS The City Council will discuss 1 Strategic Planning 2010 Phase III — Employees and Labor Relations ■ Fiscal Impact: None ■ Recommendation. Council review the attached staff report and presentation and provide direction to staff CC Special Meeting Draft Minutes—6:00 p.m. Page 1 of 3 11 ITEM NUMBER A- 2 DATE. 02/23/10 Assistant City Manager Jim Lewis gave the staff report and answered questions from the Council *A0 City Attorney Brian Pierik explained that his law firm, Burke, Williams & Sorensen, includes a division of Labor and Employment. He introduced Kelly Trainer, the City's Labor and Employment Attorney Labor and Employment Attorney Kelly Trainer explained Public Employment Law, reviewed the City's current employment agreements with the different employee groups, and answered questions from the Council PUBLIC COMMENT None ADJOURNMENT The Council will adjourn to Closed Session. Mayor Fonzi adjourned the Regular Session at 6 45 p m CLOSED SESSION- Immediately following the conclusion of the City Council Special Meeting 1 PUBLIC COMMENT— CLOSED SESSION - None 2. CALL TO ORDER a. Conference with Labor Negotiators(Govt. Code Sec 54957 6) Agency desiqnated representatives Wade McKinney, City Manager Employee Organizations Atascadero Firefighters Bargaining Unit; Atascadero Police Association, Service Employees International Union, Local 620, Mid-Management/Professional Employees, Non-Represented Professional and Management Workers and Confidential Employees 3. ADJOURN Mayor Fonzi adjourned the meeting at 7 15 p m CLOSED SESSION REPORT City Attorney Brian Pierik announced that there was no reportable action taken CC Special Meeting Draft Minutes—6:00 p.m. *400 Page 2 of 3 12 ITEM NUMBER. A-2 DATE. 02/23/10 MINUTES PREPARED BY Marcia McClure Torgerson, C M C City Clerk/Assistant to the City Manager CC Special Meeting Draft Minutes-6:00 p.m. Page 3 of 3 13 ITEM NUMBER A-3 DATE 02/23/10 1rrwM- II CITY OF A TA SCA DERO CITY COUNCIL DRAFT MINUTES Tuesday, January 12, 2010 City Hall Council Chambers 6907 EI Camino Real, Atascadero, California Community Redevelopment Agency Closed Session- 5.00 P M Community Redevelopment Agency- 6 00 P M City Council Immediately following the conclusion of the Community Redevelopment Agency meeting Public Financing Authority: Immediately following the City Council meeting REDEVELOPMENT AGENCY SPECIAL MEETING 6 00 P M CITY COUNCIL REGULAR SESSION Immediately following the conclusion of the Redevelopment Agency Special Meeting CC Draft Minutes 01/12/10 Page 1 of 8 15 ITEM NUMBER A-3 DATE. 02/23/10 Mayor Fonzi called the meeting to order at 6 06 p m and Council Member Kelley led the Pledge of Allegiance ROLL CALL. Present: Council Members Clay, O'Malley, Kelley, Beraud and Mayor Fonzi Absent: None Others Present: City Clerk/Assistant to City Manager Marcia McClure Torgerson Staff Present: Assistant City Manager Jim Lewis, Community Development Director Warren Frace, Public Works Director Russ Thompson, Community Services Director Brady Cherry, Police Chief Jim Mulhall, Fire Chief Kurt Stone, and City Attorney Brian Pierik. APPROVAL OF AGENDA. Roll Call MOTION By Council Member Clay and seconded by Council Member Beraud to approve the agenda. Motion passed 5.0 by a roll-call vote. A. CONSENT CALENDAR 1 City Council 2010 Meeting Schedule ■ Fiscal Impact: None ■ Recommendation. Council approve City Council meeting schedule for 2010 [City Manager] 2. October 2009 Accounts Payable and Payroll ■ Fiscal Impact: $2,467,692 82 ■ Recommendation. Council approve certified City accounts payable, payroll and payroll vendor checks for October 2009 [Administrative Services] 3. November 2009 Accounts Payable and Payroll ■ Fiscal Impact: $1,711,568.30 ■ Recommendation. Council approve certified City accounts payable, payroll and payroll vendor checks for November 2009 [Administrative Services] MOTION By Council Member Clay and seconded by Council Member Beraud to approve the Consent Calendar Motion passed 5.0 by a roll-call vote. CC Draft Minutes 01/12/10 Page 2 of 8 16 ITEM NUMBER A-3 DATE. 02/23/10 UPDATES FROM THE CITY MANAGER Assistant City Manager Jim Lewis stated that a wine bar and restaurant will be opening downtown on Monday named Haven, adjacent to The Spa Central Coast. They are featuring some of the micro wineries in the area. Also, staff met today with a possible tenant for the Denny's property and they feel positive about the possibility Colony Square continues to proceed well The foundation is currently being poured The Rite Aid project involves a new Rite Aid with a drive-thru pharmacy They are proposing new retail use along the back of the property Mayor Fonzi announced that the City Manager is not in attendance tonight because his wife took a fall and broke her arm COMMUNITY FORUM Tom Ferrell, member of the Atascadero Ministerial Association, led those present in prayer Joanne Main announced upcoming Chamber events She also told the Council that the Chamber's Goals for 2010 is in their mail for their review, and the document includes support for many of the City's recent accomplishments Mayor Fonzi closed the COMMUNITY FORUM period. B PUBLIC HEARINGS 1 Authorization to Join CaliforniaFIRST Statewide AB 811 Energy Efficiency Financing Program ■ Fiscal Impact: Staff time of approximately 200 hours to work with County staff and Renewable Funding, LLC to set up the program County staff has assured the City that the $12,500 program fees will be covered by either a grant or San Luis Obispo County ■ Recommendation. Council conduct a public hearing as requested by CaliforniaFIRST If the Council wishes to become a participating member agency in the CaliforniaFIRST program, the Council should Adopt the proposed draft Resolution A authorizing the City to participate in the CaliforniaFIRST Program, a Statewide AB 811 Energy Efficiency Financing Program, with the understanding that San Luis Obispo County will pay any associated fee [Community Development] Community Development Director Warren Frace gave the staff report and answered questions from the Council CC Draft Minutes 01/12/10 Page 3 of 8 17 ITEM NUMBER A-3 DATE 02/23/10 PUBLIC COMMENT Joanne Main stated that she understands the Council's concern with the impact this proposal will have on staff She encouraged the Council to approve this proposal as it will help businesses Len Colamarino said that this program sounds appealing and urged the Council to approve the proposal He also stated that this program should be advantageous to the City Mayor Fonzi closed the Public Comment period. Mayor Fonzi stated that she would like a letter from Mr Michael Conger entered into the record MOTION By Mayor Fonzi and seconded by Council Member Clay to adopt the proposed draft Resolution A authorizing the City to participate in the CaliforniaFIRST Program, a Statewide AB 811 Energy Efficiency Financing Program, with the understanding that San Luis Obispo County will pay any associated fee. Motion passed 5.0 by a roll-call vote. (Resolution No. 2010- 001) C MANAGEMENT REPORTS 1 2010 Community Development block Grants Draft Recommendations ■ Fiscal Impact: Available funds are estimated at $186,744 for the 2010 cycle and $3,400 in reallocated prior year funds for total funding available estimated to be $190,144 ■ Recommendation. Council review, modify if desired, and approve draft funding recommendations for the 2010 Community Development Block Grant (CDBG) funds as listed in the staff report. [Public Works] Public Works Director Russ Thompson gave the staff report and answered questions from the Council PUBLIC COMMENT Rich Wood, representing Loaves and Fishes, thanked the Council for the recommended funding Diane Howardton, UC Merced SBDC Regional Network, explained the services they provide to Atascadero Linda Doust, President of ECHO, thanked the Council for their continued support of their organization CC Draft Minutes 01/12/10 Page 4 of 8 18 ITEM NUMBER A-3 DATE 02/23/10 Tina Salter, a volunteer for ECHO, asked the Council to adopt the staff's recommendations Pearl Munak, President of Transitional Food and Shelter Inc , asked the Council for $100,000 to help them purchase a residential care home They understand why the recommendation is to deny their request. She clarified their other request for $5,000 00 for operating expenses. Joanne Main asked the Council to reconsider funding the UC Merced SBDC Regional Network request of $15,000 Wendy Lewis, Food Bank Coalition, asked the Council to re-consider funding their request. Len Colamarino also supported the UC Merced SBDC Regional Network. Dan Chacon stated that the local community college has a Small Business Development Center that has been functioning for several years Bernadette Bernardi, Literacy Council, thanked the Council for the proposed funding of their request. Joanne Main stated that Cuesta College did not renew their contract with SBDC this year ' Anna Boyd-Bucy, Big Brothers & Big Sisters, thanked the Council for their support. She explained to the Council how their program helps children in the community Mayor Fonzi closed the Public Comment period. There was lengthy Council discussion on this issue Mayor Fonzi reopened the PUBLIC COMMENT period. Diane Howardton explained that she can match federal dollars with non-federal dollars Wendy Lewis explained her senior program Mayor Fonzi closed the Public Comment period. MOTION By Mayor Pro Tem O'Malley and seconded by Council Member Kelley to approve staff's funding recommendations for the 2010 Community Development Block Grant (CDBG) funds as listed in the staff report, and to direct staff to bring back to the Council at Strategic Planning the issue of funding options to the SBDC Regional Network. 1%1W Motion passed 5.0 by a roll-call vote. CC Draft Minutes 01/12/10 Page 5 of 8 19 ITEM NUMBER A- 3 DATE. 02/23/10 2. Arts in Public Places Policy Update Discussion ■ Fiscal Impact: None at this time ■ Recommendation. Council discuss revising the Arts in Public Places Policy and provide staff direction on updating the policy [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions from the Council PUBLIC COMMENT Al Fonzi said that his experience with the Art Committee concerning the Veterans Memorial delayed the project for months He urged the Council to eliminate the Art Committee from the Policy Sandy Jack recommended that the Council change the policy so that a request for public art would go to the Parks and Recreation Commission first; and if they chose to do so, they could create a committee to receive input. Karyn Sturtevant encouraged the Council to eliminate the requirement of an Art Committee from the policy Mayor Fonzi closed the Public Comment period. MOTION By Council Member Clay and seconded by Council Member lee Kelley to remove the Art Committee from the Arts in Public Places Policy, update the Policy, and return to the Council for approval Motion passed 5.0 by a roll-call vote. During the voting process, Council Member 66raud voted yes, and then stated that this policy is set up for a community that has a budget for public art, which we do not. She wanted to make clear that in the future, if the City has a benefactor or an increase in funding, it would be good to have such a policy During the voting process, Mayor Fonzi voted yes, and then stated for the record that putting this policy in place will help make this process more transparent to the public Mayor Fonzi recessed the meeting at 8.15 p.m. Mayor Fonzi reconvened the meeting at 8.26 p.m. CC Draft Minutes 01/12/10 Page 6 of 8 20 ITEM NUMBER A-3 DATE 02/23/10 3. Strategic Planning 2010 Phase IV — Community Vision N 0 Fiscal Impact: There is no fiscal impact resulting from the approval of these strategic planning goals and consent to the related action plans ■ Recommendations. Council 1 Review and discuss staff's summary of current city goals, and, 2 Review and/or amend the Council Issues list for the January 30tH workshop [City Manager] Community Development Director Warren Frace gave the staff report and answered questions from the Council PUBLIC COMMENT Len Colamarino suggested the Council consider having a process to implement the studies that the City has contracted Al Fonzi suggested adding Stadium Park to the list. Dan Chacon suggested the Council identify and secure partnerships that will enhance economic development. Joann Main asked the Council to consider the Chamber's goals that were submitted to Council recently Mayor Fonzi closed the Public Comment period. Council added issues to the list and received and filed the report. COUNCIL ANNOUNCEMENTS AND REPORTS Council Member Beraud stated that she has spoken to a few of the new businesses in the Downtown and they have all had nothing but great things to say about how easy the City process has been and that it was much easier than other cities they have worked with Council Member Beraud also wanted to commend staff for the City's Smart Energy Program brochure Mayor Fonzi encouraged any local coffee provider to bring their coffee to City Council meetings and place it in the lobby with a sign advertising their business CC Draft Minutes 01/12/10 Page 7 of 8 21 ITEM NUMBER. A-3 DATE. 02/23/10 D COMMITTEE REPORTS Mayor Pro Tem O'Malley 1 Economic Vitality Corporation, Board of Directors (EVC) — Mayor Pro Tem O'Malley is finishing up with the EVC, as Mayor Fonzi will be taking this position 2 SLO Council of Governments, Vice President (SLOCOG) — Mayor Pro Tem O'Malley will be taking over as President of the SLOCOG 3 SLO Regional Transit Authority, Vice President (SLORTA) — Mayor Pro Tem O'Malley will be taking over as President of the SLORTA. 4 Central Coast Regional Water Quality Control Board, Member (RWQCB) — Atascadero was a leader in joining the other cities in our County to participate in the joint effort for a hydromodification controls implementation process Council Member Beraud 1 Homeless Services Oversight Council — Council Member Beraud saw the 2009 Enumeration Video and wants to bring the video to a future Council meeting Mayor Fonzi asked Council Member Kelley if he would continue to serve as an alternate to the Economic Vitality Corporation Council Member Kelley said yes Mayor Fonzi 1 Air Pollution Control District — The news media has acquired a copy of an upcoming report that the APCD Board has not seen as of yet, and the media is contacting the Mayors for comment, which they can't do until they see the report. 2 County Mayors Round Table — They talked about transit funds that are in jeopardy E. INDIVIDUAL DETERMINATION AND/OR ACTION None F ADJOURNMENT Mayor Fonzi adjourned the meeting at 8 55 p m MINUTES PREPARED BY Marcia McClure Torgerson, C M C City Clerk/Assistant to the City Manager CC Draft Minutes 01/12/10 Page 8 of 8 22 ITEM NUMBER- A-4 DATE. 02/23/10 rn�nfi; u "19ia r r r �e�e'r7 Atascadero City Council Staff Report - Administrative Services Department Investment Policy RECOMMENDATION Council adopt the Draft Resolution amending the City of Atascadero Investment Policy DISCUSSION The Investment Policy provides guidelines for the prudent investment of funds, outlines policies for maximizing the efficiency of City's cash management system, protects pooled cash and ultimately enhances the economic status of the City In accordance with the Government Code and the City's current investment policy, the City's Investment Policy should be periodically reviewed by the City Council for "consistency with the overall objectives of the City and its relevance to current law and financial and economic trends " The proposed investment policy was reviewed by the Finance Committee on August 24, 2009, and at the January 7, 2010 City Council Special Meeting, Council directed staff to bring back a modified investment policy reflecting a change from monthly investment reports to quarterly reports The proposed policy includes the change to quarterly reporting along with other minor updates to comply with recently modified State laws, changes to FDIC limits, changes to the Council procedures and other minor changes All changes are indicated in the attached Draft Policy FISCAL IMPACT Quarterly reports will save approximately 64 hours of staff time annually, or roughly $3,000 ATTACHMENTS 1 Draft Resolution — Approving the City of Atascadero Investment Policy 2 Draft City of Atascadero Investment Policy dated February 23, 2010 23 DRAFT RESOLUTION Nmfio RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, APPROVING AND ADOPTING THE CITY OF ATASCADERO INVESTMENT POLICY WHEREAS, the City Council of the City of Atascadero desires to prudently invest idle funds of the City to maximize use of taxpayer funds, and, WHEREAS, California Government Code Section 53600.3 states that " all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard.", and, WHEREAS, California Government Code Section 53646 encourages all local agency governing boards to adopt an investment policy and encourages the Treasurer or Chief Financial Officer to provide an investment report to the legislative body at least quarterly; and, WHEREAS, the City of Atascadero last revised its investment policy in 2006 and that policy is in need of updating. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Atascadero SECTION 1. The City Council approves and adopts the City of Atascadero Investment Policy On motion by Council Member and seconded by Council Member ,the foregoing Resolution is hereby adopted in its entirety on the following roll call vote 24 Draft Resolution rrr Page Two AYES NOES ABSENT ADOPTED CITY OF ATASCADERO By- Roberta Fonzi, Mayor ATTEST Marcia McClure Torgerson, C.M.C. City Clerk APPROVED AS TO FORM. Brian A. Pienk, City Attorney 25 City of Atascadero Investment Policy Dated August 8, 2006February 23, 2010 27 TABLE OF CONTENTS Paqe I OVERVIEW 1 Introduction Scope General Objectives Standards of Care II INVESTMENT AUTHORITY AND RESPONSIBILITIES 4 Authorized Investment Officers Investment Procedures Internal Control State Oversight Conflicts of Interest III ELIGIBLE FINANCIAL INSTITUTIONS 6 Selection of Eligible Financial Institutions Safekeeping and Custody IV AUTHORIZED INVESTMENTS 8 Investment Types Due Diligence Requirement Prohibited Investments Legislative Changes V INVESTMENT PARAMETERS 12 Diversification Maximum Maturities VI CASH MANAGEMENT 13 VII EVALUATION OF INVESTMENT PERFORMANCE 14 Benchmark Comparison VIII INVESTMENT REPORTING 15 IX. INVESTMENT POLICY REVIEW AND ADOPTION 16 X APPENDIX Glossary Glossary-1 28 I OVERVIEW INTRODUCTION The purpose of this document is to provide guidelines for the prudent investment of funds not required for the immediate needs of the City, and outline policies for maximizing the efficiency of the City's cash management system The ultimate goal is to enhance the economic status of the City while protecting its pooled cash SCOPE Included in the scope of the City's investment policy are the following major guidelines and practices, which are to be used in achieving the City's primary investment objectives Investment Authority and Responsibilities Eligible Financial Institutions Authorized Investments Investment Parameters Cash Management Evaluation of Investment Performance Investment Reporting Investment Policy Review and Adoption It is intended that this policy cover all funds and investment activities under the direct authority of the City These funds are accounted for in the Annual Financial Report and include the general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, internal service funds and agency funds, including any Redevelopment Agency funds in the City's pooled cash funds. Subject to the prior written consent and approval of the City Treasurer and City Manager, financial assets held and invested by trustees or fiscal agents are excluded from this policy However, such assets are nevertheless subject to the regulations established by the State of California pertaining to investments by local agencies as well as the related bond indentures y 29 OVERVIEW (continued) GENERAL OBJECTIVES The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield 1 Safety Safety of principal is the foremost objective of the investment program Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio The objective will be to mitigate credit risk and interest rate risk. a. Credit Risk The City will minimize credit risk, the risk of loss due to the failure of the security issuer or backer, by- • Limiting investments to the safest types of securities • Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisers with which the City will do business • Diversifying the investment portfolio so that potential losses on individual securities will be minimized b Interest Rate Risk The City will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates, by- • Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity • Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools 2 Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity) Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity) A portion of the portfolio aase- will also be placed in money market mutual funds or local government investment pools, which offer same-day liquidity for short-term funds. 2 30 I. OVERVIEW (continued) GENERAL OBJECTIVES (continued) 3 Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs Return on investment is of secondary importance compared to the safety and liquidity objectives described above The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed For purposes of comparing alternative investments all yields should be converted to a "money market" equivalent yield Securities shall not be sold prior to maturity with the following exceptions. a. A security with declining credit may be sold early to minimize loss of principal b A security swap would improve the quality, yield, or target duration in the portfolio c Liquidity needs of the portfolio require that the security be sold d A capital gain would be realized that better positions the overall portfolio in achieving investment policy goals STANDARDS OF CARE The City operates its pooled idle cash investments under the "Prudent Person Rule" which obligates a fiduciary to ensure that investments shall be made "using the judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not in regard to speculation but in regard to the permanent disposition of their funds, considering the probable income as well as the probable safety of their capital" (Uniform Prudent Investor Act) Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy 3 31 II INVESTMENT AUTHORITY AND RESPONSIBILITIES AUTHORIZED INVESTMENT OFFICERS The ultimate responsibility for investment activity shall reside with the City Council Idle cash management and investment transactions are the responsibility of the City Treasurer or designee The City Council has authorized the following officials to undertake investment transactions on behalf of the City- City Treasurer City Manager Director of Administrative Services It is the policy of the City for the Director of Administrative Services to manage the investment activity of the funds of the City The City Manager and the City Treasurer shall supervise the activities of the Director of Administrative Services The Finance Review Committee, GGRrsirstiRg ef the Gity Treasurer, Gity Manager, , shall meet at least quai4eFly to discuss the status of current investments, strategies for future investment, and other investment matters deemed relevant, and shall report to the City Council as necessary The City Attorney shall, as required by Government Code section 36518, review the bonding requirement for the City Treasurer on an annual basis INVESTMENT PROCEDURES The authorized investment officers as stated above, in accordance with the City of Atascadero Investment Policy, are responsible for administering an investment program which • Adheres to the Statement of Investment Policy • Prioritizes safety and liquidity • Determines risk and optimizes return • Provides for a system of due diligence in making investment decisions INTERNAL CONTROL The Director of Administrative Services is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management. 4 32 11. INVESTMENT AUTHORITY AND RESPONSIBILITIES (continued) INTERNAL CONTROL (continued) Accordingly, the Director of Administrative Services shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures The internal controls shall address the following points • Control of collusion • Separation of transaction authority from accounting and record keeping • Custodial safekeeping • Avoidance of physical delivery securities • Clear delegation of authority to subordinate staff members • Written confirmation of transactions for investments and wire transfers • Development of a wire transfer agreement with the lead bank and third party custodian STATE OVERSIGHT The City shall Debt and Inve-stMeRt AdvisaFy Beard within 60 days a#er the GIG6e of the 6eGGRd and feert" q arterscomply with the regulations established by the State of California pertaining to investments CONFLICTS OF INTEREST The City adopts the following policy concerning conflicts of interest: 1 Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions 2 Officers and employees involved in the investment process shall disclose to the City Clerk any material financial interest in financial institutions that conduct business with the City of Atascadero and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City's portfolio 3 Officers shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the City 4 In making investment decisions, the Investment Officers shall be guided by the recommendations of the finance committee and avoid the undue influence of individual City officers and officials 5 Investments are prohibited in certificates of deposit of state or federal credit unions if any city officer, city manager or city fiscal officer serves on the credit 5 33 II INVESTMENT AUTHORITY AND RESPONSIBILITIES (continued) union board or in any key committee positions 6 34 III. ELIGIBLE FINANCIAL INSTITUTIONS SELECTION OF ELIGIBLE FINANCIAL INSTITUTIONS All financial institutions and broker/dealers and safekeeping/custodial agents who desire to become qualified for investment transactions must provide the following documents (as appropriate) for annual review by the City Treasurer- Audited financial statements • Proof of National Association of Securities Dealers (NASD) certification • Proof of state registration • Completed broker/dealer questionnaire • Certification of having read and understood and agreeing to comply with the City's investment policy In selecting financial institutions for deposit or investment of funds, the authorized Investment Officers shall consider the credit-worthiness of the institution • Deposits The City will only deposit funds with an institution that has a rating of at least "A" as assigned by an established rating service based on quarterly financial information provided by the Federal Reserve Board and the Federal Home Loan Bank Board (i e , The Financial Directory) Ratings will be monitored on a quarterly basis and any downgrade in rating below "A" will be reported to the Finance Review fir, Committee together with a recommendation for possible action • Brokers/Dealer Investments must be purchased directly from the issuer, from an institution licensed by the state as a broker-dealer, from a member of a federally regulated securities exchange, or from a brokerage firm designated as a primary government dealer by the Federal Reserve Bank. Broker/dealers shall be selected by creditworthiness (e g , a minimum capital requirement of $10,000,000 and at least five years of operation) • Safekeeping and Custodial Institutions Safekeeping and custodial institutions shall be selected on the basis of credit worthiness with a minimum of capitalization of $100,000,000 and at least 5 years of operation Safekeeping and custodial institutions must be fiduciaries of the City and independent of any broker/dealers All safekeeping and custodial arrangements shall require written agreements All safekeeping and custodial agreements shall be reviewed by the City Treasurer and Director of Administrative Services and approved by the City Attorney prior to conducting any investment activities From time to time, the investment officer may choose to invest in instruments offered by minority and community financial institutions In such situations, a waiver to the above criteria may be granted All terms and relationships will be fully disclosed prior to purchase and will be reported to the appropriate entity on a consistent basis and should be consistent with state or local law These types of investment purchases should be approved by City Council in advance 35 III ELIGIBLE FINANCIAL INSTITUTIONS (continued) SELECTION OF ELIGIBLE FINANCIAL INSTITUTIONS (continued) The authorized Investment Officers will maintain a file of the broker/dealers and authorized safekeeping/custodial institutions with which it is currently doing business which will include the firm name, contact person, telephone number, and current audited financial statements SAFEKEEPING AND CUSTODY All trades where applicable will be executed by delivery vs payment (DVP) to ensure that securities are deposited in an eligible financial institution prior to the release of funds A third-party custodian as evidenced by safekeeping receipts will hold securities 8 36 IV AUTHORIZED INVESTMENTS INVESTMENT TYPES The California Government Code Sections 16429 1 and 53601 govern investment of City funds Investments may not have a term or maturity at the time of investment of longer than that authorized by Section 53601 or five years unless the City Council has granted prior express authority As previously stated, the City operates its investments under the prudent man rule (Civil Code Section 2261, et. seq ), except where more specifically restricted This affords the City a broad spectrum of investments, so long as the investment is deemed prudent and is allowable under current legislation of the State of California (government Code Section 53600, et. seq ) and applicable City trust agreements, if any It should be noted that while the Government Code specifies the maximum percentage of the portfolio that may be held in each type of investment at any one time, fluctuations in the portfolio balance will prevent strict adherence to such restrictions Therefore, percentage limitations shall apply to investments at the time of purchase Consistent with the GFOA Policy Statement on State and Local Laws Concerning Investment Practices, the following investments will be permitted by this policy and are those defined by state and local law where applicable 1 State Treasurer's Local Agency Investment Fund (LAIF) Government Code Section 16429.1 The City may invest in the Local Agency investment Fund LAIF is a diversified investment pool administered by the California State Treasurer Monies invested with LAIF are pooled with State monies in order to earn the maximum rate of return consistent with safe and prudent treasury management. The LAIF handbook including LAiF policies and restrictions shall be available in the City's Administrative Services Department. A thorough investigation of the pool is required on a continual basis (See Due Diligence Requirement on page 10 ) 2. U S. Government Issues Government Code Sections 53601 (b) and (ef) A maximum forty percent (40%) of the City's portfolio may be invested in U S government obligations, U S government agency obligations, and U S government instrumentality obligations, which have a liquid market with a readily determinable market value 3. Bankers Acceptances Government Code Section 53601 (q#) Up to forty percent (40%) of the City's portfolio may be invested in Bankers Acceptances which are defined as bills of exchange or time drafts, drawn on and accepted by a commercial 9 37 IV. AUTHORIZED INVESTMENTS (continued) INVESTMENT TYPES (continued) 3 Bankers Acceptances (continued) bank, which are eligible for purchase by the Federal Reserve System, although no more than thirty percent (30%) of the portfolio may be invested in Bankers Acceptances with any one commercial bank. Additionally, the maturity periods cannot exceed 180 days 4. Commercial Paper Government Code Section 53601 (W A maximum of twenty five percent (25%) of the City's portfolio may be invested in highest tier (e g A-1, P-1, F-1 or D-1 or higher) commercial paper as rated by Moody's or Standard and Poor's rating service Issuing corporations must be organized and operating in the United States, have in excess of $500 million total assets, and have at least an "A" rating (by Moody's or Standard and Poor's) on debt other than commercial paper The maturity period cannot exceed 270 days Purchases of eligible commercial paper may not exceed ten percent (10%) of the outstanding paper of an issuing corporation 5 Certificates of Deposit and Passbook Savings Accounts Government Code Section 53601 (hi) There is no limit as to the amount of the investment portfolio that may be deposited in certificates of deposit or passbook savings account. The minimum requirements for Certificate of Deposit investments shall be • Investments and accrued interest shall never exceed the FDIC insurance limit in any one institution • Qualified institutions must have a minimum equity ratio of 6% and a minimum capitalization of $10,000,000 Purchases of negotiable certificates of deposit, issued by a nationally or state-chartered bank or a state or federal association, or by a state licensed branch of a foreign bank, may not exceed 30 percent of the agency's surplus money, which may be invested pursuant to this section Negotiable certificates of deposit may be purchased in the secondary market at a discounted but never at a premium, since the premium would not be FDIC insured California law requires that public funds be collateralized by maintaining with the agent of the depository government securities having a market value of at least one hundred ten percent (110%) of the value of the public fund accounts The collateralization requirement may be waived to the extent that funds are federally insured (Gurrently up For deposits equivalent to the maximum insured amount, security may also be waived for interest accrued on the deposit provided the interest is computed by the depository on the average daily balance of the deposits, paid monthly and computed on a 360-day basis io 38 IV. AUTHORIZED INVESTMENTS (continued) INVESTMENT TYPES (continued) 6. Money Market Mutual Funds Government Code Section 53601 (kl). Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U S C Sec 80a-I et seq ) shall not exceed twenty percent (20%) of the agency's surplus money that may be invested pursuant to this section The fund shall be managed by a registered or exempt investment advisor with not less than 5 years experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($5,000,000) The fund shall have attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations No more than ten percent (10%) of the agency's surplus funds may be invested in shares of beneficial interest of any one money market mutual fund DUE DILIGENCE REQUIREMENT As stated, a thorough investigation of an investment pool or mutual fund is required prior to investing and on a continual basis At a minimum, the following information shall be reviewed annually for each pool and/or mutual fund 1 A description of eligible investment securities, and a written statement of investment policy and objectives 2 A description of interest calculations, how interest is distributed, and how gains and losses are treated 3 A description of how these securities are safeguarded (including the settlement process), and how often these securities are priced and the program audited 4 A description of who may invest in the program, how often, and the size of deposits and withdrawals 5 A schedule for receiving statements and portfolio listings 6 Whether reserves, retained earnings, etc are utilized by the pool/fund 7 A fee schedule, and when and how fees are assessed 8 Whether the pool/fund is eligible for bond proceeds and/or will it accept such proceeds PROHIBITED INVESTMENTS The City of Atascadero shall not invest in any investment instrument/pool/fund unless specifically allowed under the "Investment Types" section of this policy 11 39 IV. AUTHORIZED INVESTMENTS (continued) PROHIBITED INVESTMENTS (continued) 1"00� The City of Atascadero shall comply with Government Code Section 53601 6 that states in pertinent part, "(a) A local agency shall not invest any funds pursuant to this article in inverse floaters, range notes, or mortgage_derived interest-only strips (b) A local agency shall not invest any funds pursuant to this article in any security that could result in zero interest accrual if held to maturity " LEGISLATIVE CHANGES Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City of Atascadero Investment Policy and supersede any and all previous applicable language If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Finance Review Committee, until the maturity date to avoid an unnecessary loss 14000, 12 40 V. INVESTMENT PARAMETERS DIVERSIFICATION The investments shall be diversified by- Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding Local Agency Investment Fund and U S Treasury securities), • Limiting investment in securities that have higher credit risks, • Investing in securities with varying maturities, and • Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LAIF), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations MAXIMUM MATURITIES In order to minimize the impact of market risk, it is intended that all investments will be held to maturity To the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase or in accordance with state and local statutes and ordinances The City Finance Committee shall meet at least gea#9 4)�-to review a+;-adept-weighted average maturity limitations (which often range from 90 days to 2 years), consistent with investment objectives and economic conditions Investments may be sold prior to maturity for cash flow, appreciation purposes or in order to limit losses,,—,_however, no investment shall be made based solely on earnings anticipated from capital gains Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds 13 41 VI CASH MANAGEMENT In order to obtain a reasonable return on public funds, the following cash management practice will be followed 1 Maintain maximum investment of all City funds not required to meet immediate cash flow needs 2 Except for cash in certain restricted and special funds, the City will consolidate cash balances from all funds to maximize investment earnings Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles 3 Maximize the City's cash flow through immediate deposit of all receipts, use of direct deposit when available, and appropriate timing of payment to venders 4 Maximize cash flow information available through the use of only one operating bank account. 5 Daily cash flow management shall be the responsibility of the Director of Administrative Services in conjunction with the City Treasurer 1010 14 42 VII. EVALUATION OF INVESTMENT PERFORMANCE The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City's investment risk constraints and cash flow needs. BENCHMARK COMPARISON The investment portfolio shall be structured to optimize the return given the risk constraints and cash flow needs Investment performance shall be continually monitored and evaluated by the Finance Review Committee Investment performance statistics and activity reports shall be generated on a monthly basis for presentation to the City Council In evaluating the performance of the City's portfolio in complying with this policy, it is expected that yields on City investments will regularly meet or exceed the average return on a two-year U S Treasury Note However, the Finance Review Committee for evaluation purposes considers a variance of 5% positive or negative from the benchmark reasonable 15 43 VIII INVESTMENT REPORTING REPORTS TO CITY COUNCIL The City Treasurer shall prepare and submit a y-guarterIy investment report to the City Council This report will include the following elements relative to the investments held at MORtf4ug arter-end 1 Face value 2 Security description 3 Coupon rate 4 Maturity date 5 Investment rating 6 Investment type 7 Purchase date 8 Cost of security 9 Yield-to-Maturity `"'W 10 Estimated market value (may) 11 Amortized premium/discount. 12 Unrealized Gain <Loss> (Quarterly) 13 Listing of investment by maturity 14 Gains or Losses on the sale of securities not held to maturity 15 Bank failures 16 Investment ratings downgraded by Moody's or Standard and Poor's 17 Statement relating the report to the Statement of Investment Policy 18 Statement that there are sufficient funds to meet the next six months' obligations NNIO 16 44 IX. INVESTMENT POLICY REVIEW AND ADOPTION The Statement of Investment Policy shall be submitted annually to the City Council for adoption The policy shall be reviewed at least annually to ensure its consistency with the overall objectives of the City and its relevance to current law and financial and economic trends Any modifications made thereto must be approved by the City Council 17 45 APPENDIX Glossary The following is a glossary* of key investing terms, many of which appear in GFOA'S Sample Investment Policy Accrued Interest - The accumulated interest due on a bond as of the last interest payment made by the issuer Agency - A debt security issued by a federal or federally sponsored agency Federal agencies are backed by the full faith and credit of the U S Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee An example of federal agency is the Government National Mortgage Association (GNMA) An example of a FSA is the Federal National Mortgage Association (FNMA) Amortization - The systematic reduction of the amount owed on a debt issue through periodic payments of principal Average Life - The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to 1/100 of 1 percent of yield, e g , 1/4" of 1 percent is equal to 25 basis points Bid - The indicated price at which a buyer is willing to purchase a security or commodity Book Value - The value at which a security is carried on the inventory lists or other financial records of an investor The book value may differ significantly from the security's current value in the market. Callable Bond - A bond issue in which all or part of its outstanding principal amount may be redeemed before maturity by the issuer under specified conditions Call Price - The price at which an issuer may redeem a bond prior to maturity The price is usually at a slight premium to the bond's original issue price to compensate the holder for loss of income and ownership Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on the same day that the transaction is initiated *This glossary has been adapted from an article, entitled `Investment terms for everyday use, that appeared in the April 5, 1996, issue of Public Investor GFOA's subscription investment newsletter Glossary-1 46 ITEM NUMBER DATE Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on the same day that the transaction is initiated Collateralization - Process by which a borrower pledges securities, property, or other deposits for the purpose of securing the repayment of a loan and/or security Commercial Paper - An unsecured short-term promissory note issued by corporations, with maturities ranging from 2 to 365 days Convexity - A measure of a bond's price sensitivity to changing interest rates A high convexity indicates greater sensitivity of a bond's price to interest rate changes Coupon Rate - The annual rate of interest received by an investor from the issuer of certain types of fixed-income securities Also known as the "interest rate" Credit Quality - The measurement of the financial strength of a bond issuer This measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower Credit quality ratings are provided by nationally recognized rating agencies Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or principal on a security Current Yield (Current Return) - A yield calculation determined by dividing the annual interest received on a security by the current market price of that security Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for the securities when they are delivered either to the purchaser or his/her custodian Derivative Security - Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values Discount - The amount by which the par value of a security exceeds the price paid for the security Diversification - A process of investing assets among a range of security types by sector, maturity, and quality rating Duration - A measure of the timing of the cash flows, such as the interest payments and the principal repayment, to be received from a given fixed-income security This calculation is based on three variables term to maturity, coupon rate, and yield to maturity The duration of a security is a useful indicator of its price volatility for given *rrr changes in interest rates Glossary-2 47 ITEM NUMBER. DATE. Fair Value - The amount at which an investment could be exchanged in a current 1400, transaction between willing parties, other than in a forced or liquidation sale Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements These depository institutions may lend fed funds to each other overnight or on a longer basis They may also transfer funds among each other on a same-day basis through the Federal Reserve banking system Fed funds are considered to be immediately available funds Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other Government Securities - An obligation of the U S government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U S securities market. See "Treasury Bills, Notes, and Bonds " Interest Rate - See "Coupon Rate" Interest Rate Risk - The risk associated with declines or rises in interest rates that cause an investment in a fixed-income security to increase or decrease in value Internal Controls - An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points 1 Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employers 2 Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved 3 Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping 4 Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place Delivered securities must be properly safeguarded against loss or destruction The potential for fraud and loss increases with physically delivered securities Glossary-3 48 ITEM NUMBER DATE. Internal Controls (continued) 5 Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities 6 Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures 7 Development of a wire transfer agreement with the lead bank and third-party custodian - The designated official should ensure that an agreement will be entered into and will address the following points controls, security provisions, and responsibilities of each party making and receiving wire transfers Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields than short-term securities This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy Investment Company Act of 1940 - Federal legislation which sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations Investment Policy - A concise and clear statement of the objectives and parameters formulated by an investor or investment manager for a portfolio of investment securities Investment-grade Obligations - An investment instrument suitable for purchase by institutional investors under the prudent person rule Investment-grade is restricted to those obligations rated BBB or higher by a rating agency Liquidity - An asset that can be converted easily and quickly into cash Local Government Investment Pool (LGIP) - An investment by local governments in which their money is pooled as a method for managing local funds Mark-to-market - The process whereby the book value or collateral value of a security is adjusted to reflect its current market value Market Risk - The risk that the value of a security will rise or decline as a result of changes in market conditions Market Value - Current market price of a security Glossary-4 49 ITEM NUMBER DATE. Maturity - The date on which payment of a financial obligation is due The final stated maturity is the date on which the issuer must retire a bond and pay the face value to the bondholder See "Weighted Average Maturity " Money Market Mutual Fund - Mutual funds that invest solely in money market instruments (short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances, repos and federal funds) Mutual Fund - An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments Mutual funds are regulated by the Investment Company Act of 1940 and must abide by the following Securities and Exchange Commission (SEC) disclosure guidelines 1 Report standardized performance calculations 2 Disseminate timely and accurate information regarding the fund's holdings, performance, management and general investment policy 3 Have the fund's investment policies and activities supervised by a board of trustees, which are independent of the adviser, administrator or other vendor of the fund 4 Maintain the daily liquidity of the fund's shares 5 Value their portfolios on a daily basis. 6 Have all individuals who sell SEC-registered products licensed with a self-regulating organization (SRO) such as National Association of Securities Dealers (NASD) 7 Have an investment policy governed by a prospectus that is updated and filed by the SEC annually Mutual Fund Statistical Services - Companies that track and rate mutual funds, e g , IBC/Donoghue, Lipper Analytical Services, and Morningstar National Association of Securities Dealers (NASD) - A self-regulatory organization (SRO) of brokers and dealers in the over-the-counter securities business Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities Net Asset Value - The market value of one share of an investment company, such as a mutual fund This figure is calculated by totaling a fund's assets which includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding This is calculated once a day based on the closing price for each security in the fund's portfolio (See below ) [(Total assets) - (Liabilities)]/(Number of shares outstanding) No Load Fund - A mutual fund that does not levy a sales charge on the purchase of its shares. Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par value of the security It is also known as the "coupon," "coupon rate," or "interest rate " *400 Glossary-5 50 ITEM NUMBER DATE. °'k' Offer - An indicated price at which market participants are willing to sell a security or commodity Also referred to as the "Ask price " Par - Face value or principal value of a bond, typically $1,000 per bond Positive Yield Curve - A chart formation that illustrates short-term securities having lower yields than long-term securities Premium - The amount by which the price paid for a security exceeds the security's par value Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy customers Many interest rates are keyed to this rate Principal - The face value or par value of a debt instrument. Also may refer to the amount of capital invested in a given security Prospectus - A legal document that must be provided to any prospective purchaser of a new securities offering registered with the SEC This can include information on the issuer, the issuer's business, the proposed use of proceeds, the experience of the issuer's management, and certain certified financial statements Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public funds investors relating to investment practices Regular Way Delivery - Securities settlement that calls for delivery and payment on the third business day following the trade date (T+3), payment on a T+1 basis is currently under consideration Mutual funds are settled on a same day basis, government securities are settled on the next business day Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding Repurchase Agreement (Repo or RP) - An agreement of one party to sell securities at a specified price to a second party and a simultaneous agreement of the first party to repurchase the securities at a specified price or at a specified later date Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase securities at a specified price from a second party and a simultaneous agreement by the first party to resell the securities at a specified price to the second party on demand or at a specified date Glossary-6 51 ITEM NUMBER DATE. Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and mandates such funds to maintain certain standards, including a 13-month maturity limit and a 90-day average maturity on investments, to help maintain a constant net asset value of one dollar ($1 00) Safekeeping - Holding of assets (e g , securities) by a financial institution Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at regular intervals until the entire issue is retired Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is used to redeem debt securities or preferred stock issues Swap - Trading one asset for another Term Bond - Bonds comprising a large part or all of a particular issue that come due in a single maturity The issuer usually agrees to make periodic payments into a sinking fund for mandatory redemption of term bonds before maturity Total Return - The sum of all investment income plus changes in the capital value of the portfolio For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains This is calculated by taking the following components during a certain period (Price appreciation) + (Dividends paid) + (Capital gains) = Total Return "` Treasury Bills - Short-term U S government non-interest bearing debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000 Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly The yields on these bills are monitored closely in the money markets for signs of interest rate trends Treasury Notes - Intermediate U S government debt securities with maturities of one to ten years and issued in denominations ranging from $1,000 to $1,000,000 or more Treasury Bonds - Long-term U S government debt securities with maturities of ten years or longer and issued in minimum denominations of $1,000 Currently, the longest outstanding maturity for such securities is 30 years Uniform Net Capital Rule - SEC Rule 15C3-1 outlining capital requirements for broker/dealers Volatility- A degree of fluctuation in the price and valuation of securities Glossary-7 52 ITEM NUMBER DATE. "Volatility Risk" Rating - A rating system to clearly indicate the level of volatility and other non-credit risks associated with securities and certain bond funds The rating for bond funds range from those that have extremely low sensitivity to changing market conditions and offer the greatest stability of the returns ("aaa" by S&P, N-1" by Fitch) to those that are highly sensitive with currently identifiable market volatility risk ("ccc-" by S&P, N-10" by Fitch) Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a portfolio According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds may not exceed 90 days and no one security may have a maturity that exceeds 397 days When Issued (WI) - A conditional transaction in which an authorized new security has not been issued All "when issued" transactions are settled when the actual security is issued Yield - The current rate of return on an investment security generally expressed as a percentage of the security's current price Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is redeemed (called) prior to its nominal maturity date Yield-to-maturity - The rate of return yielded by a debt security held to maturity when '" both interest payments and the investor's potential capital gain or loss are included in the calculation of return Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest payments The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity Glossary-8 53 ITEM NUMBER. A-5 DATE. 02/23/10 r'ann ; rr r .ws 1918 ('�" r . : 1979 Atascadero City Council Staff Report - City Manager Lease Agreement with Community Redevelopment Agency RECOMMENDATION Council authorize City Manager to execute the renewed Lease Agreement between the City of Atascadero and the Atascadero Community Redevelopment Agency DISCUSSION Background. The original City Hall was severely damaged as a result of the San Simeon earthquake on December 22, 2003, which made it necessary for City operations to relocate into a temporary facility When the temporary facility became slated for demolition to make way for the new Colony Square development, the only large building available for lease was the Creekside building, which had recently been purchased by the Redevelopment Agency When the City began negotiations with the Redevelopment Agency for the original lease, it was, of course, with the intent to keep the lease payment as small as possible At the time, it was determined that the average market rate was approximately $1 00 per square foot. Therefore, at 31,133 square feet, the City's monthly lease payment to the Redevelopment Agency has been $31,133 00, and this rate remains the same in the renewed lease agreement. During the four years that the City has been leasing the Creekside building, staff has been in negotiations with FEMA regarding the scope of work that would be funded by FEMA for the repair of the historic City Hall Meanwhile, the City's architect has been moving ahead toward completing construction documents, and construction work is scheduled to begin this summer The reconstruction work is projected to be complete in September 2012, however, the ending date of the renewed Lease Agreement has been extended to December 31, 2012, to provide ample time for possible delays Redevelopment law requires the Agency to charge the market rate to lease the Creekside building to the City Currently, FEMA has agreed to reimburse the City for lease payments through October 31, 2010 Staff is working with FEMA to extend that *MW reimbursement time period through the life of the Historic City Hall Reconstruction project. 55 ITEM NUMBER. A-5 DATE. 02/23/10 The original Lease Agreement was for a four (4) year term, which expired June 1, 2009 Since that time, the City has occupied the building on a month to month basis, as the lease stipulates, "In the event the City shall continue in possession of the premises after the expiration of the Lease term, such possession shall not be considered a renewal of this Lease but a month to month agreement which shall be governed by the terms of this Lease " Because the City is still in need of a temporary facility, possibly until December 2012, a renewed Lease Agreement is desirable The terms of the renewed Lease Agreement are nearly identical to the original terms, with the exception that the renewed lease will cover a period of 34 months, from March 1 , 2010 to December 31, 2012 In addition, both parties will have the right to terminate the lease without notice All other key features of the renewed Lease Agreement remain the same as the original agreement. Conclusion. Staff recommends approval of said Lease Agreement. FISCAL IMPACT The City of Atascadero will tender $31,133 00 each month of the Agreement for a total of $1,058,522 00 over the term of the lease The City expects to be reimbursed by FEMA for the lease payments made during the term ALTERNATIVES 1 The City Council may alter the terms and conditions of the Lease Agreement. 2 The City Council may decline to renew the lease The terms of the renewed Lease Agreement are identical to the original terms, with the exception that the renewed agreement covers a period of 34 months and the notice period has been removed from the termination clause Alternative 2 is also not recommended, because it is unlikely that the City would be able find an alternate facility site, and the cost to move City operations would be an unnecessary expenditure ATTACHMENT Lease Agreement for the City of Atascadero, 6907 EI Camino Real 56 LEASE AGREEMENT FOR THE CITY OF ATASCADERO 6907 EL CAMINO REAL THIS LEASE AGREEMENT is entered into on this day of , 2010, by and between the Atascadero Community Redevelopment Agency, California, a municipal corporation (hereinafter referred to as "Agency"), and the City of Atascadero, California, a municipal corporation (hereinafter referred to as "City") RECITALS WHEREAS, City desires to operate a City Hall out of an Agency owned property, and has agreed to rent said space from Agency; and WHEREAS, the Agency, in consideration of the promises and covenants of City set forth herein, agrees to rent said property to City for the purpose of operating a City Hall, and for no other purpose NOW, THEREFORE, the parties hereto agree as follows 1 Premises The Agency will rent to City the premises located at 6907 EI Camino Real, Atascadero, California, (hereinafter referred to as "Premises"), for City Hall activities within the City of Atascadero 2 Term The term of this Lease Agreement (hereinafter referred to as "Lease") shall have a period of thirty-four (34) months beginning on March 1, 2010 and ending December 31, 2012, unless sooner termination is provided herein In the event the City shall continue in possession of the premises after the expiration of the Lease term, such possession shall not be considered a renewal of this Lease but a month to month agreement which shall be governed by the terms of this Lease and which may be terminated at any time 3 Option to Terminate City shall have the option to terminate this Lease if the premises are destroyed or damaged to the extent that they cannot be repaired within sixty (60) days If the damage can be repaired with sixty (60) days, it shall be the duty of the Agency to make such repairs promptly Agency and City shall have the right to terminate this Agreement without cause 4 Alterations to Agency's Facilities Improvements/Alterations by Agency- a. Agency recognizes and understands that any tenant improvements requested by the City may be subject to the provisions contained in the California Labor 1 57 Code (commencing with Section 1720) relating to general prevailing wage rates and other pertinent provisions therein ,,,o b Agency shall comply and stay current with all applicable building standards, which may change from time to time c The Agency and/or its authorized agents shall have the right to enter the premises at all reasonable times to inspect the condition of the premises, and to make necessary repairs d The Agency is committed to the revitalization and enhancement of Downtown, to this end, the Agency reserves the right to enter and improve the Agency- owned property, excluding the interior space leased by the City The Agency will notify the City of any improvement to the property and will not impact entrances and exits of the building The Agency is involved in a comprehensive revitalization program for Downtown, which will include improvements on this property as well as surrounding property Improvements may include building fagade improvements, landscape, parking, access, lighting, creek stabilization, and/or any other activity/action that is benefiting of the Agency and/or the real property, or address health and safety issues and concerns Improvements/Alterations by City- a. Any alterations, improvements or installation of fixtures to be undertaken by City shall have the prior written consent of Agency after City has provided plans for any such proposed alterations, improvements or fixtures to Agency in writing Agency shall not unreasonably withhold such consent. b City recognizes and understands that any renovation work and/or improvements undertaken by the City may be subject to the provisions contained in the California Labor Code (commencing with Section 1720) relating to general prevailing wage rates and other pertinent provisions therein c Any and all alterations or improvements made to the leased premises by City shall become the property of Agency upon expiration or terminating of this lease d All fixtures installed by the City shall remain City property, and may be removed by City at or prior to the expiration of this lease, provided, however, that such removal does not cause injury or damage to the leased premises, or in the event it does, the City shall restore the premises 5 Rental. City shall pay Thirty-One Thousand One Hundred Thirty-three Dollars and No Cents ($31,133 00) rent per month to the Agency commencing March 1, 2010 through December 31, 2012, on the first day of each month At the option of the City, advance monthly rental payments may be made for any period through 2 58 the term of this Agreement (e g , quarterly), provided, however, in the event of holding over, this sentence shall have no force or effect and payments shall be made on the first day of each month Agency reserves the right to renegotiate this paragraph (section) subject to 60 days written notice 6 Telephone, Utilities & Custodial Services. City will install and pay for telephone service, electric power, gas and heat, water and sewer service, trash collection, and all other services and utilities supplied to the leased premises during the entire term of this Lease, and shall promptly pay all connection and termination charges therefore, and shall provide custodial services for the interior and exterior, to include any landscaping, of the facility at its expense 7 Maintenance of Facility Agency shall keep the leased premises in such condition, and in compliance with federal, state, and local laws, ordinance, rules and regulations relating to fire, health, and safety City shall, during the term of this lease, maintain the interior portions of the leased space in a good, clean and safe condition City, at its own expense, shall repair all deteriorations or damage to the leased space or building as a result of lack of ordinary care Except as otherwise provided in this lease, Agency shall perform, at Agency's sole expense, all repairs and maintenance for roof, exterior, and plumbing for the building Any repairs by Agency shall be made promptly with first-class materials, in a good and workmanlike manner Except in the case of an emergency, Agency shall give City twenty-four (24) hours notice of its intention to enter the building for the purpose of making necessary repairs Except for cases of emergency, Agency shall make all repairs required hereunder as soon as is practical In the event Agency has not made a repair referred to in a written notice from City to Agency within thirty (30) days after the date of that notice, City shall have the right to make the repair and be reimbursed by the Agency If the full amount of the reimbursement is not delivered by Agency to City within ten (10) days after City's delivery to Agency of a written statement or bill evidencing the cost of the repair, City shall have the right to deduct the cost of the repair from the next monthly rent payable to Agency City shall notify Agency promptly of any damage to the leased premises resulting from or attributable to the acts or omissions of City, its invitees or its authorized representatives, and thereafter promptly repair all such damage at City's sole cost and expense 8 Insurance Coverage City will provide public liability coverage, property damage and insurance in the amount of One Million Dollars and No Cents ($1,000,000 00), in both City's and the Agency's name City shall file with the Secretary of the Redevelopment Agency copies of the Certificates of Insurance for said insurance coverage indicating that the City of Atascadero, its agents, 3 59 officers, and employees are additionally insured under said policies Said Certificate shall state that the policy(s) will not be terminated or cancelled without thirty (30) days advance written notice to Agency of termination or cancellation thereof Agency reserves the right to renegotiate this paragraph (section) subject to 30 days written notice 9 No Joint Venture Nothing in the Agreement is intended nor shall create between Agency and City an employer/employee relationship, a principal/agent relationship, or a joint venture relationship Agency shall neither have nor exercise any control or direction over the methods by which City shall perform functions and/or provide services City shall have no claim under this Agreement or otherwise against Agency for worker's compensation, unemployment compensation, vacation pay, sick leave, retirement benefits, Social Security benefits, disability insurance benefits, unemployment insurance benefits, or any other employee benefits, all of which shall be the sole responsibility of City City shall indemnify and hold Agency, its members, agents, or employees, harmless from any and all cost (including attorney's fees), loss, or liability by or on behalf of any member, agent, or employee of City, or by any government entity The occupancy of the premises by City shall be subject to reasonable rules and regulations of Agency, and City shall be subject to all provisions of applicable local, state and federal law 10 Parking City acknowledges and agrees that any parking spaces provided by Agency in and around the leased premises are solely for the convenience of the customers and employees of City, unless otherwise specifically designated by the Agency in writing Agency shall have the right to establish and enforce reasonable rules and regulations concerning the use of the parking area. 11 Default: In the event that City shall become delinquent in payment of rent or shall City fail to keep or perform any of the terms or conditions of this Agreement, Agency shall give City thirty (30) days written notice of default, at the expiration of which period or at any time thereafter while such default continues, Agency may terminate this Agreement and exercise such remedies as Agency may have at law 12 Governing Law- The parties agree that the laws of the State of California shall govern this Agreement. Agency and City agree that any suit brought by either party against the other arising out of the performance of this Agreement shall be brought and maintained in the Superior Court of San Luis Obispo County 13 Disabilities Act: City agrees to comply with all applicable provisions of the Americans with Disabilities Act, with regard to alterations, maintenance, or restoration to the Premises 14 Voluntary Transfers City shall not sell, transfer or assign this Lease, or any part thereof, or interest therein, or hypothecate or grant any rights hereunder, or create or permit any subleases for the leased premises 4 60 15 Nondiscrimination City shall not discriminate, in any way, against any person on ,,. the basis of age, sex, race, color, creed, national origin or disability in connection with or related to the performance of this Lease 16 Mutual Indemnification It is mutually understood and agreed that: a. Neither City, nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by Agency under or in connection with any work, authority or jurisdiction delegated to Agency under this agreement. It is also understood and agreed that, pursuant to Government Code Section 895 4, Agency shall fully indemnify and hold City harmless from any liability imposed for injury (as defined by Government Code Section 810 8) occurring by reasons of anything done or omitted to be done by Agency under or in connection with any work, authority or jurisdiction delegated to Agency under this agreement. b Neither Agency nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by City under or in connection with any work, authority or jurisdiction delegated to City under this agreement. It is also understood and agreed that, pursuant to government Code Section 895 4, City fully indemnify and hold Agency harmless from any liability imposed for injury (as defined by Government Code Section 810 8) occurring by reasons of anything done or omitted to be done by City under or in connection with any work, authority or jurisdiction delegated City under this agreement. 17 Binding on Successors City and Agency agree that each of the terms, conditions, and obligations of this Lease Agreement shall extend to and bind, or inure to the benefit of the respective parties hereto, and each and very one of their respective heirs, executors, administrators, representatives, successors and assigns 18 Notices. Any notices, payments or consents required or desired to be served or given by either party upon the other shall be addressed to the respective parties as set forth below- Agency- City- Executive Director City Manager Community Redevelopment Agency City of Atascadero 6907 EI Camino Real 6907 EI Camino Real Atascadero, CA 93422 Atascadero, CA 93422 or, the respective parties shall designate such addresses as necessary from time to time 19 Heading Not Controlling Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement. 5 61 20 Entire Lease Agreement: This Lease Agreement contains the entire agreement between Agency and City All previous proposals and communications relative to this Agreement, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this Agreement. No future waiver of, or exception to any of the terms, conditions, and provisions of this Agreement shall be considered valid unless specifically agreed to in writing by all parties 21 Partial Invalidity- If any provision in this Lease Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way 22 Waiver- The waiver by any party to this Lease Agreement of a breach of any provision hereof, shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof, unless specifically stated in writing 23 Execution The undersigned acknowledge having read and understood the foregoing IN WITNESS WHEREFORE, the parties hereto have executed this agreement on the day and year above and below written Community Redevelopment Agency City of Atascadero Date , 2010 Date , 2010 By- By- Bob Kelley, Board Chairperson Wade G McKinney, City Manager ATTEST APPROVED AS TO FORM By- By- Marcia Torgerson, Agency Secretary General Counsel 6 62 ITEM NUMBER. A-6 DATE 02/23/10 F nfl . r r : r � l19ia'i `r r. i Atascadero City Council Staff Report - Community Development Department Second Reading Water Efficient Landscape Ordinance Title 8 Building Code Text Amendment PLN 2010-1352 (City of Atascadero) RECOMMENDATION Council adopt on second reading, by title only, draft Ordinance A approving an amendment to Title 8, the Building Code, of the Atascadero Municipal Code, to establish a Water Efficient Landscape and Irrigation Ordinance as required by the State of California. fir, REPORT-IN-BRIEF This item consists of an amendment to Title 8, the Building Code, of the Atascadero Municipal Code, to establish a Water Efficient Landscape and Irrigation Ordinance in compliance with the State requirements set forth by Assembly Bill 1881 Situation and Facts 1 Applicant: City of Atascadero 2 General Plan /Zoning- Applies to all parcels Citywide 63 FISCAL IMPACT Staff time will be required • In order to review landscape plans submitted with building permits and ensure compliance with the key water saving standards • To verify landscape installation in the field prior to building permit final • To review Landscape Documentation Packages only for projects with over one acre of landscaped area With the current workload, existing staff can absorb these requirements for now These proposed code changes will also affect future City projects The energy and landscape efficiency standards may increase initial project construction costs However, the long term energy and water savings should result in a long term savings for the City The City's proposed ordinance would create less fiscal impact and require less staff time in comparison to the State's Model Ordinance. ATTACHMENTS Attachment 1 Draft Ordinance A 64 ATTACHMENT 1 Draft Ordinance A `�1rry DRAFT ORDINANCE A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, AMENDING TITLE 8 OF THE ATASCADERO MUNICIPAL CODE TO ESTABLISH A WATER EFFICIENT LANDSCAPE ORDINANCE PLN 2010-1352 (Citywide/City of Atascadero) The City Council hereby finds and declares as follows WHEREAS, The State of California has adopted The Water Conservation in Landscaping Act of 2006 (Assembly Bill 1881) requires all cities and counties in California to adopt landscape water conservation ordinances by January 1, 2010; and, WHEREAS, The Water Conservation in Landscaping Act of 2006 (Assembly Bill 1881) requires all cities and counties in California to adopt landscape water conservation ordinances by January 1, 2010; and, WHEREAS, Pursuant to this law, the Department of Water Resources (DWR) has prepared a Model Water Efficient Landscape Ordinance (Model Ordinance) for use by local agencies, and, WHEREAS, The intent of the state s model ordinance is to achieve increased landscape water use efficiency in new development and new landscapes. Local agencies may adopt the State Model Ordinance, or craft an ordinance to fit local conditions. If a City adopts its own local ordinance, it must be at least as effective as the Model Ordinance in regard to water conservation, and, WHEREAS, the City of Atascadero (6907 El Camino Real) proposes a Municipal Code Text Amendment to establish a Water Efficient Landscape and Irrigation Ordinance in compliance with the State requirements set forth by Assembly Bill 1881, and, WHEREAS, the City Council of the City of Atascadero, at a duly noticed Public Hearing held on February 9, 2010, studied and considered the proposed amendment, and, 65 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ATASCADERO HEREBY ORDAINS AS FOLLOWS f SECTION 1. Findings for Approval. The City Council finds as follows 1 The proposed ordinance is consistent with the intent of the Water Conservation in Landscaping Act of 2006 2. The proposed ordinance is at least as effective as the State Model Water Efficient Landscape Ordinance. SECTION 2. Approval. The City Council of the City of Atascadero, in a regular session assembled on February 23, 2010 resolved to approve on second reading by title only, an ordinance that would amend Title 8, the Building Code, of the Atascadero Municipal Code with the following: Title 8 BUILDING CODE Chapter 8 WATER EFFICIENT LANDSCAPE AND IRRIGATION ORDINANCE 8-8.101 Purpose. 8-8.102 Definitions. 8-8.103 Applicability 8-8.104 Landscape Standards and Limitations for New Construction and Rehabilitated Landscapes. 8-8.105 Requirements for Landscaped Areas Equal to or Greater than One (1) Acre. 8-8.101 Purpose. Consistent with California State Law, it is the purpose of this ordinance to (a)promote the values and benefits of landscapes while recognizing the need to use water resources as efficiently as possible, (b)prevent unreasonable water waste by limiting landscape water use to the amount reasonably required for beneficial use, 66 (c) establish a structure for planning, designing, installing, maintaining, and managing water efficient landscapes in new construction and rehabilitated projects, 8-8.102 Definitions. "Certificate of Completion" means the document required under Section 8-8 105 (c) "Landscapable area" means all the planting areas, turf areas, and water features in a landscape design plan. The landscape area does not include footprints of buildings or structures, sidewalks, driveways, parking lots, decks, or patios. "Landscape contractor"means a person licensed by the state of California to construct, maintain, repair, install, or subcontract the development of landscape systems. "Landscape Documentation Package (LDP)" means the documents required under Section 8-8 105 9 (b) "Landscape project"means total area of landscape in a project as defined in "landscape area" for the purposes of this ordinance "Multi-family Residential"means two or more attached residential units. Landscape areas for multiple detached units on one parcel will be considered single family units for the purposes of this Ordinance. I%W "New construction" means, for the purposes of this ordinance, a new building with a landscape or other new landscape, such as a park, playground or greenbelt without an associated building. "Permit" means an authorizing document issued by local agencies for new construction or rehabilitated landscapes. "Pervious" means any surface or material that allows the passage of water through the material and into the underlying soil. "Project applicant"means the individual or entity requesting a permit,plan check or design review from the local agency A project applicant may be the property owner or his or her designee. "Rehabilitated landscape" means any re-landscaping project that requires a permit,plan check, or design review "Runoff" means water which is not absorbed by the soil or landscape to which it is applied and flows from the landscape area. For example, runoff may result from water that is applied at too great a rate (application rate exceeds infiltration rate) or when there is a slope "Single Family Residential" one home on one lot, or multiple detached units on one lot (not attached) 67 "Soil moisture sensing device" or "soil moisture sensor"means a device that measures they amount of water in the soil. The device may also suspend or initiate an irrigation event. "Turf' means a ground cover surface of mowed grass Annual bluegrass, Kentucky bluegrass, Perennial ryegrass, Red fescue, and Tall fescue are cool-season grasses Bermudagrass, Kikuyugrass, Seashore Paspalum, St. Augustinegrass, Zoysiagrass, and Buffalo grass are warm- season grasses. "Valve" means a device used to control the flow of water in the irrigation system. "Water conserving plant species" means a plant species identified as having a low plant factor "Water waste runoff" means water flowing away from property and which is caused by excessive application(s) of water beyond reasonable or practical flow rates, water volumes or duration of application. 8-8.103 Applicability The information within this Chapter applies to new construction and rehabilitated landscapes for commercial, industrial and residential projects that are subject to the development review process and/or a building permit with the exception of Section (f), which applies to all properties within the City limits. (a) Development Review Process In conjunction with the submittal of a project for development review (tentative parcel map, tentative tract, development plan or conditional use permit), conceptual landscape and irrigation plans shall be provided that demonstrate that the design of the landscaping and irrigation complies with the standards within this Ordinance These plans shall be reviewed by City Staff during the development review process (b)Building Permit In conjunction with the submittal of a project for building permit plan check, final landscape and irrigation plans, in compliance with this Ordinance, shall be submitted with the project. After a plan check review by the Planning and/or Building and/or Public Works Departments for compliance with this Ordinance, a Building Permit may be issued. Fees consistent with the fees established for building plan check will be applied for staff review of the landscape and irrigation plan. (1)Residential Building Permits. (i)Landscape plans in compliance with this ordinance shall be required to be submitted with all new single-family residences and new second unit building permits. 68 (h) Landscape plans shall be required in conjunction with residential remodels and additions only when new landscape is proposed to be installed. All new landscape and relandscaping shall be compliant with this ordinance (2) Non-residential Building Permits (i) Landscape plans in compliance with this ordinance shall be required to be submitted with building permits for all new non-residential construction. (h) When submitting a building permit for non-residential remodels and additions, a landscape plan shall be submitted to bring the site into compliance with section 8-8 104 of this ordinance Only alterations required for compliance with section 8-8 104 shall be required to be shown on the landscape plan. (c) Certificate of Completion Once the landscape and imgation plans and necessary documentation has been provided in substantial compliance with the LDP, a Certificate of Completion may be issued. A Certificate of Completion shall be issued prior to the project receiving a Certificate of Occupancy by the Building Division. (d) Landscape and Irrigation Installation �r For both projects less than or greater than 1 acre, the landscape and irrigation shall be installed per the approved plans prior to the issuance of a Certificate of Occupancy or "final"of the building/project. (e) Landscape Bond (1)For projects that have a landscape area of 1-acre or greater and require a LDP, a bond may be posted which would allow a building to be finaled and a Certificate of Occupancy to be issued prior to the site landscape and irrigation being completed. The bond shall be based on an estimate for labor and materials to complete the landscape and irrigation project per the approved plans, plus an additional 25-percent. The applicant shall fill out the Landscape Bond Security Bond Agreement along with the necessary bonding information, to the Public Works Department for review and approval to determine the specific bond amount. (2)For projects that have a landscape area of less than 1-acre which does not require the LDP, the Community Development Director or his or her designee may approve a bond to be posted which would allow a building to be finaled and a Certificate of Occupancy to be issued prior to the site landscape and irrigation being completed. 69 (f) Water Waste Prevention This provision applies to all properties with the City limits. (1) Overhead irrigation of residential and commercial landscapes, including golf courses, parks, school grounds and recreation fields, shall be prohibited between the hours of 10 a.m. and 5 p.m. (i)Exceptions to the permitted watering timeframe are permitted for renovation or repair of the irrigation system with an operator present, landscape irrigation audits, the reseeding or planting of turf grass not to exceed an establishment period of twenty-one consecutive days, or the application of a landscape fertilizer that requires watering in. (2) Water runoff shall be prohibited. Watering or irrigating of any lawn, landscape or other vegetated area in a manner that causes or allows excessive water flow or runoff onto an adjoining sidewalk, driveway, parking lot, street, alley, gutter, ditch, or adjacent property is prohibited. 8-8.104 Landscape Standards and Limitations for New Construction and Rehabilitated Landscapes. (a) All project landscaping and irrigation plans/designs (residential,commercial, industrial) shall comply with the following standards and limitations: (1) Turf areas less than 8 feet in width in any direction are prohibited, (2)Turf shall be prohibited within the public right-of-way, including parkways, (3)Turf shall be prohibited on slopes greater than 20% where the toe of the slope is adjacent to an impermeable hardscape. (where 20% means 1 foot of vertical elevation change for every 5 feet of horizontal length rise divided by run X 100 = slope percent), (4) Developments shall be graded to maximize the on-site distribution of runoff to planted areas, (5)For non-turf areas, landscape shall utilize a planting palette of low water use plants designated by the Atascadero Mutual Water Company's list of water conserving plants, (6) A minimum two inch (2") layer of mulch shall be applied on all exposed soil surfaces of planting areas except in turf areas, creeping or rooting groundcovers, or direct seeding applications where mulch is contraindicated, 70 (7) For non-turf areas, drip irrigation and non overhead spray methods shall be utilized, (8) Irrigation control systems shall utilize rain sensors, either integral or auxiliary, that suspend irrigation during and after rainfall events, (9) lmgation systems shall be designed to prevent runoff, low head drainage, overspray, or other similar conditions where irrigation water flows onto non- targeted areas, such as adjacent property, non-irrigated areas, hardscapes, roadways, or structures. (10) Spray irrigation shall be prohibited within 24 inches of a non-permeable surfaces such as but not limited to concrete sidewalks and driveways Allowable irrigation within the setback from non-permeable surfaces may include drip, drip line, or other low-flow non-spray type of systems The setback area may be planted or non-planted. The surfacing of the setback may be mulch, gravel, cobles, or other porous material These restrictions may be modified if the landscape area is adjacent to permeable surfacing, and no runoff occurs or the adjacent non permeable surface drains entirely to landscaped areas, (11) Water features shall use recirculating water systems, (12) The architectural guidelines and Codes, Covenants, and Restrictions of common interest developments shall not have the effect of prohibiting the use of %we low-water use plants or requiring turf grass in landscaped areas (13) The Building Official shall have the authority to grant modifications to items (1) through (12) above for individual cases provided that the Building Official first finds that the modification is in compliance with the intent and purpose of this ordinance and that such modification does not create water waste or additional water use than would be created if items (1) through (12) were implemented. (b) Commercial and industrial projects shall comply with the following turf limitations: (1) The area planted in turf grass and irrigated with spray irrigation shall be limited to 10 percent of the development's landscapable area or 2,500 square feet, whichever is less. (i)Exceptions This section does not apply to Cemeteries, plant collections as part of botanical gardens and arboretums open to the public, City and public parks, and school sports fields. (c) Single-family residences shall comply with the following turf limitations. 71 (1)Turf grass installed with spray imgation on residential lots shall be limited to 25 percent of the landscapable area or 2,500 square feet, whichever is less. (d)Multi-family projects and residential subdivision tracts shall comply with the following turf limitations (1)Turf grass installed with spray imgation on individual residential lots shall be limited to 25 percent of the landscapable area or 2,500 square feet, whichever is less. (i) Landscape area for new residential subdivisions will be calculated on an individual lot basis as each lot develops, not a total of landscape areas prior to subdivision. (2)Turf grass in common outdoor areas (including landscape and lighting distract areas) shall be limited to 10 percent of the landscapable area. (i)The 10 percent limitation shall be exclusive of areas designed as active play surfaces (e g. ballfields, playgrounds, picnic areas) All other common landscape within the subdivision or multifamily project will be designed under one permit subject to the maximum turf limitations (ii) Active play areas open to the public are exempt from this provision. (e)Model homes shall comply with the following: (1)Turf grass shall be prohibited in the front yards of model homes, and shall be limited to 50 percent of the landscapable area in back and side yards, or 2500 square feet, whichever is less. (2)Model homes shall be used to educate future home owners about water efficient landscape and irrigation techniques. Education features for Model homes shall include (i)The installation of interpretive landscape information signs that describe the principles of water efficient landscapes including features such as hydrozones, appropriate imgation equipment and others techniques that contribute to the overall water efficient imgation theme (ii) Information shall be provided to new home owners that include techniques on designing, installing, managing, and maintaining water efficient landscapes. (f) Rehabilitated landscapes shall comply with the following: 72 (1) Rehabilitated landscapes shall comply with the turf limitations and water use fir►, standards as outlined in Sections (a) through (e) above, as appropriate to the property type (2) Landscape plans for rehabilitated landscapes shall be reviewed for compliance with the standards when proposed or required as part of a building or grading permit, discretionary review, and/or when required by section 8-8 105 below 8-8.105 Requirements for Landscaped Areas Equal to or Greater than One (1) Acre. (a) Projects that have a landscape area equal to or greater than 1 acre shall meet the following requirements. (1) Project shall comply with all of the items identified in Section 8-8 104 (2) Weather-based irrigation controllers, soil moisture-based controllers, or other self-adjusting irrigation controllers shall be required for irrigation scheduling. (b)The following documents and plans shall be submitted prior to the issuance of a Building Permit for the associated project (Please refer to the Landscape &Irrigation Design Guide for specific forms and cntena) Compliance with Landscape Documentation Package which includes completion of the following items. 1) Project Information 2) Water Efficient Landscape Worksheet 3) Soil Management Report 4) Landscape Design Plan 5) Irrigation Design Plan 6) Grading Design Plan Note the landscape area for new residential subdivisions will be calculated on an individual lot basis as each lot develops, not a total of landscape areas prior to subdivision. Therefore, generally a residential subdivision will not require an LDP for individual lot landscaping However, if the common landscape areas within the subdivision, multifamily project, or Landscape and Lighting District total I acre or greater, an LDP for those areas shall be completed under a single permit. (c) The following documents and plans need to be completed and the landscape and irrigation project shall be installed prior to the issuance of a Certificate of Occupancy or building permit final for the associated project (Please refer to the Landscape&Irngation Design Guide for specific forms and criteria) 73 Certificate of Completion which includes documentation of the following items 1) Irrigation Scheduling 14001 2) Landscape and Irrigation Maintenance Schedule 3) Irrigation Audit, Irrigation Survey and Irrigation Water Use Analysis 4) Irrigation Efficiency 5) Stormwater Management SECTION 3. A summary of this ordinance, approved by the City Attorney, together with the ayes and noes, shall be published twice at least five days prior to its final passage in the Atascadero News, a newspaper published and circulated in the City of Atascadero, and, before the expiration of fifteen (15) days after its final passage in the Atascadero News, a newspaper published and circulated in the City of Atascadero A copy of the full text of this ordinance shall be on file in the City Clerk's office on and after the date following introduction and passage and shall be available to any interested member of the public INTRODUCED at a regular meeting of the City Council held on February 9, 2010, and PASSED and ADOPTED by the City Council of the City of Atascadero, State of California, on February 23, 2010, by the following roll call vote AYES NOES ABSTAIN ABSENT CITY OF ATASCADERO By Roberta Fonzi, Mayor ATTEST Marcia McClure Torgerson, C.M.C., City Clerk APPROVED AS TO FORM. Brian A. Pierik, City Attorney 74 ITEM NUMBER. A-7 AAk DATE. 02/23/10 r d[F—nn(r 191x'�rir'� r 1979 / Atascadero City Council Staff Report — Community Development Department Authorization for Participation in California FIRST State Energy Program Grant RECOMMENDATION Council adopt Draft Resolution A, authorizing Sacramento County, as the lead collaborative entity, to apply for funds on behalf of the City of Atascadero for energy efficiency and conservation activities in association with the California FIRST Program, a Statewide AB 811 Energy Efficiency Financing Program DISCUSSION Background. On January 12, 2010, the Atascadero City Council approved participation in the California FIRST energy efficiency improvement financing pilot program The program is a collaboration of 14 counties and many of the incorporated cities within those counties to provide a statewide energy program pursuant to AB 811 The statewide pilot program would allow residents and businesses to finance energy improvement projects through the formation of an energy financing district in compliance with Assembly Bill (AB) 811 The California Energy Commission's State Energy Program provides grants to eligible governments for energy efficiency, energy conservation, renewable energy and other energy related projects and activities authorized by the American Recovery and Reinvestment Act of 2009 (ARRA) As part of the statewide pilot program, participating agencies are applying for State Energy Program grants to help offset the costs of program start-up, including marketing and legal fees The County of Sacramento has volunteered to be the lead agency in applying for the grant funding The City of Atascadero would collaborate with the County of San Luis Obispo's action to join Sacramento in qualifying for State Energy Program funds As discussed in the January 12 staff report requesting authorization to join the California FIRST program, the costs associated with setting up the program are proposed to be funded through a State Energy Program grant. State Energy Program funds are **AW 75 ITEM NUMBER A-7 DATE 02/23/10 available to eligible local governments through the California Energy Commission for ,, energy efficiency, energy conservation, renewable energy and other energy related projects and activities authorized under ARRA. Sacramento County is taking the lead in applying for this grant funding for the California FIRST program and each participating city or county will need to collaborate with Sacramento County for purposes of receiving these grant funds When the January 12 report was prepared, the final details of the documents that would be required to implement this step were still under development. Since then, the documents have been finalized and are now ready for participating agencies to adopt. Participation requires Council adoption of a resolution that authorizes Sacramento County, as the lead collaborative entity, to apply for funds on behalf of the City of Atascadero through the City's participation with the County of San Luis Obispo FISCAL IMPACT There is no fiscal impact to the City State Energy Program funds will be used to offset California FIRST program start-up costs If grant funds are not received, the County of San Luis Obispo may pay the fees with the County EECBG funds, or these costs will be absorbed as part of the financing charged to individuals participating in the program in the form of higher borrowing costs While higher borrowing costs would not result in a direct impact to cities and counties, it could negatively impact the level of participation if the cost to finance energy improvements is higher ALTERNATIVES The City could choose not to participate in the grant program This is not recommended as any grant funds used to offset the program costs make the program more affordable to City residents and businesses ATTACHMENT Draft Resolution A. Approving Participation in the State Energy Program Grant Application 76 ITEM NUMBER. A-7 DATE. 02/23/10 ®�1r► ATTACHMENT 1 Draft Resolution Approving Participation in the State Energy Program Grant Application DRAFT RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA,AUTHORIZING THE LEAD COLLABORATIVE ENTITY TO APPLY FOR FUNDS ON BEHALF OF THE CITY OF ATASCADERO WHEREAS, the City of Atascadero recognizes that it is in the interest of the regional, state, and national economy to stimulate the economy; create and retain fobs, reduce fossil fuel emissions, and reduce total energy usage and improve energy efficiency within our jurisdiction, and, WHEREAS, State Energy Program (SEP) funds are available through the California Energy Commission's SEP for grants to eligible local governments for energy efficiency, energy conservation, renewable energy, and other energy related projects and activities authorized by the American Recovery and Reinvestment Act of 2009 ("ARRA"), and, WHEREAS, SEP allows for cities, counties, or groups of cities and counties in California to apply for SEP funds on behalf of eligible local governments, and, WHEREAS, the City of Atascadero is eligible for SEP funding under the California Energy Commission's SEP; and, WHEREAS, the City of Atascadero is proposing to collaborate with Sacramento County to implement a program for financing the energy efficiency, energy conservation, renewable energy, and other energy related projects and activities authorized by ARRA, which program is described in Exhibit A for the purpose of qualifying for SEP funds from the California Energy Commission, and, WHEREAS, the City of Atascadero has considered the application of the California Environmental Quality Act (CEQA) to the approval of the program for financing energy efficiency, energy conservation, renewable energy, and other energy related projects and activities authorized by ARRA described in Exhibit A. NOW, THEREFORE, BE IT RESOLVED, that in compliance with the CEQA, the City of Atascadero finds that the approval of the program for financing energy efficiency, energy conservation, renewable energy, and other energy related projects and activities authorized by ARRA described in Exhibit A is not a "project" under CEQA, because the program does not involve any commitment to a specific project which may result in a potentially significant 77 ITEM NUMBER A-7 DATE. 02/23/10 physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(4)) Be it also resolved, that the City of Atascadero authorizes Sacramento County to submit a collaborative application on its behalf to the California Energy Commission for up to $16,500,000 in SEP funds for the program for financing energy efficiency, energy conservation, renewable energy, and other energy related projects and activities authorized by ARRA described in Exhibit A. Be it also resolved, if recommended for funding by the California Energy Commission, the City of Atascadero authorizes Sacramento County to accept a grant award on its behalf and to enter into all necessary contracts and agreements, and amendments thereto, on its behalf to implement and carry out the program for financing the project/s described in Exhibit A. On motion by Council Member and seconded by Council Member ,the foregoing Resolution is hereby adopted in its entirety on the following roll call vote. AYES NOES ABSENT ADOPTED- CITY OF ATASCADERO By- Roberta Fonzi,Mayor ATTEST Marcia McClure Torgerson, C.M.C. City Clerk APPROVED AS TO FORM. Brian A. Pierik, City Attorney 78 EXHIBIT A: California Energy Commission State Energy Program California Energy Commission State Energy Program CaliforniaFIRST Collaborative Proposal Summary of Proposal Scope & Budget Framework Description of Program Proposal Under the lead applicant, Sacramento County, the 14 counties eligible to participate in the pilot stage of the CaliforniaFIRST Program are collaborating on a proposal to the California Energy Commission State Energy Program for a grant of up to$16.5 million. The grant funds will be used to offset initial fees associated with bond issuance,start-up costs for the 14 counties and all incorporated cities, an interest rate buy-down, local marketing/education/training/outreach, local coordination, and grant administration to support the launch of the CaliforniaFIRST municipal financing program. CaliforniaFIRST Program County Participants and Proposal Collaborators ✓ Alameda ✓ Sacramento ✓ San Mateo ✓ Ventura ✓ Fresno ✓ San Benito ✓ Santa Clara ✓ Yolo ✓ Kern ✓ San Diego ✓ Santa Cruz ✓ Monterey ✓ San Luis Obispo ✓ Solano Budget Basics 1 CaliforniaFIRST financing costs and fees(-$6M) Guided by California Communities and the CaliforniaFIRST Program Administrator Renewable Funding, this program element will: • buy-down the interest rate on the initial round(s)of projects financed by the CaliforniaFIRST Program, • cover fixed costs associated with initial bond counsel,bond disclosure,fiscal agent and bond rating, • cover legal and validation costs,and • cover the deployment of technology(web portal)to support local programs. 2. Grant/Contract Administration&Steering Committee Liaison:(-$2.OM) On behalf of the applicant agency grant/contractor administration duties include gathering relevant reporting information from all partner jurisdictions and CaliforniaFIRST, financial oversight and invoicing, contract administration, tracking, monitoring, and oversight of deliverables. In addition, the grant administrator will serve as the partner liaison between all participating steering committees to maintain coordination and consistency on the local marketing efforts between parties as well as provide marketing and contract technical assistance, training, and advice to participating agencies. The Grant Administrator will also coordinate local efforts with those programs funded under the California Comprehensive Residential Building Retrofit Program. 3. Regional Program Coordination&Marketing:(-$8.5M) In line with the overall project goals,funding has been budgeted on a regional basis to each of the six primary program regions in the following amounts,based on total number of Counties: • Capitol Region(Sacramento/Yolo) $1,800,000 • Central Valley Region(Fresno/Kern):$1 150,000 • Bay Area Region:(Alameda/San Mateo/Santa Clara/Solano) $2,300,000 • North Central Coast Region:(Monterey/Santa Cruz/San Benito):$1,725,000 • South Central Coast Region:(Ventura/San Luis Obispo) $1,150,000 • Southern California Region:(San Diego) $575,000 This final program element serves to provide each region with the resources necessary to help facilitate the rapid adoption of energy efficiency and renewable energy generation system installations throughout the target area by connecting property 79 owners to any and all available on-the-ground or proposed resources,and services, providing a streamlined framework for easy navigation, reduced out-of-pocket expenses, and overall increased cost effectiveness for both participants and the program overall. The focus of the program will be to create region-wide (or county-wide, where appropriate) cooperative project design, implementation, marketing, and coordination to maximize economies of scale, take advantage of overlapping markets, and ultimately allow each dollar to go further to benefit all parties. Financing Costs and Fees A.Financing Costs As Program Administrator of the California Communities CaliforniaFIRST Program, Renewable Funding will coordinate and provide program administration, financing, and legal services to support a robust statewide municipal financing program. Specific financing costs are concentrated at the start of the program and result in increased fees to a program participant, and therefore a higher effective interest rate. In order to lower the interest rate,the SEP funds will be used to cover bond disclosure counsel, bond rating fees, and a bond fiscal agent. In addition, a direct interest rate buy-down will be employed to achieve a bond rate that is equivalent to an A-rated bond,which is likely to be the bond rating later in the program. B. Set-up Fees A funding request equivalent to the city and county set-up fees will be included in the proposal. The costs for initial legal work and validation proceedings will be covered by this request. Additionally, the costs of establishing county web portals, importing local assessor's data,and maintaining the website will be part of this funding request. Suggested Maior Marketing Program Coordination&Marketing Program Elements A.Agency Coordination/Steering Committee Participation In recognition of the additional coordination time required to get new programs off the ground, individual counties may elect to include a modest amount of staff time for agency representatives to participate in the program steering committee and other activities to drive marketing program design, educational/marketing material development, form and protocol development, etc. By investing this time at the onset,we are able to develop a self-sustaining program for the long term. County agencies(that is, auditor/tax collector/controller) will receive a small percentage, incorporated into each loan, to cover regular ongoing program administration costs associated with maintaining the tax roll and collecting annual assessments in years beyond the grant term. Some jurisdictions may instead wish to contribute this time as project leveraged funds/resources to increase overall program cost effectiveness based on their individual needs and resources. Regional partnership may also elect to use a portion of the resources from this program element toward informal or formalized staff/personnel training within their jurisdictions. B.Education/Outreach/Marketing Successful program adoption requires thoughtful design, convenient procedures, and a robust program education component to encourage and energize program participation. Achieving this goal, the project team will create clear consistent, and thematic program branding imagery,educational and recruitment tools such as program brochures. The program will be supported by the CaliforniaFIRST web portal and links to new and existing partner and complementary websites, frequently asked questions, applications, and/or other program materials. In addition, the project will engage a wide-stretching network of partners to promote, recruit,and disseminate program information utilizing existing mechanisms of door-to-door outreach, community event tabling,workshops and presentations,or other appropriate energy efficiency and complementary program participation activities. Major elements might include: ✓ Outreach Promotional Materials: Brochures, Door-hangers, Postcard Mailers,Bill Inserts,etc. ✓ Program Marketing Advertisements:Print Ads, Radio/TV Ads,PSA Production ✓ Promotional Outreach Events,Trade Shows or Community Workshops ✓ Homeowner/Business/Contractor/Staff Training Seminars ✓ Sustainability Site Signage ✓ Green Building and/or LEED Certification Technical Assistance C.Community Coordinator/Partner Liaison/Supplies The community coordinator is envisioned to serve as the single point regional program coordinator to unify, inform, collaborate, and engage all program parties in relation to local coordination and marketing efforts; respond to public inquiries; facilitate the education,outreach,marketing,recruitment;and promote program adoption by the target community In addition the coordinator is responsible for coordinating with the grant administrator tracking/reporting necessary progress and metrics, *00 80 meeting/exceeding grant milestones and targets, incorporating required complementary program components, and working with CaliforniaFIRST to assure QA/QC measures are applied to all participating properties. Specific tasks will be driven by the overall project goals as well as the specific needs of each region and may include: ✓ Coordination with Grant Administrator/Steering Committee Liaison ✓ Marketing Coordination with CaliforniaFIRST Municipal Finance District ✓ Facilitation of local Regional Steering Committee Members and Partners ✓ Assist with Implementation Strategy Documents,Procedures&Protocols Development ✓ Guide Promotion,Marketing, Education,Recruitment&Program Information Dissemination ✓ Link Program Participants to Regional Energy Efficiency&Complementary Programs ✓ Connect to Concurrent Complementary Workforce Development Training/Graduates ✓ Administer Regional Program Budget,Competitive Bidding,Other Program Transparency Reqs ✓ Track and/or compile, Monitor & Evaluate Program Progress, Energy Savings, GHG Reductions Achieved, Partner Leveraged Funds and Ancillary Environmental Benefits Sample County Budget A sample budget based on the above framework is provided below Please note that these amounts are subject to change based on the actual needs of each participating jurisdiction as well as feedback obtained regarding funder and partner thresholds for competitiveness. % Gross Benefit Net Benefit Component Overall Per County Per Count 1 CaliforniaFIRST Costs&Fees 39% $ 428,571 43 2.Grant Administration&Technical Assistance 10% $ 107,142.86 1' 3A.Steering Advisory Committee 10% $ 115,000.00 $ 115,000.00 3B. Education,Outreach, Incentives,Marketing 23% $ 258,750.00 $ 258,750.00 3C.Community Coordination 18% $ 201,250.00 $ 201,250.00 Total 100% $1,110,714.29 $575,000.00 Grant Development Team: • County of Sacramento—Lead Agency (Applicant), will oversee grant writing, provide final edits and required signatures, and submit finalized proposal on behalf of entire collaborative team based on the approved proposed program scope and budget framework • Ecology Action—Partner Grant Writer(Lead on Marketing), will develop narrative based on proposed program scope and budget framework, especially as it pertains to local coordination and marketing project administration, marketing/contract technical assistance, regional coordination, and marketing, to meet all grant requirements and maximize proposal competiveness. • Renewable Funding—Partner Grant Writer (Lead on Finance) will develop narrative based on proposed program scope and budget framework, especially for CaliforniaFIRST Program finance-related program elements, to meet all grant requirements and maximize proposal competiveness. 81 ITEM NUMBER A-8 DATE. 02/23/10 a Big o ■ yam,. isi$ 13 9 Atascadero City Council Staff Report - Community Services Department Arts in Public Places Policy Amendment RECOMMENDATION Council approve the Arts in Public Places policy as amended DISCUSSION Background The City Council requested that the Arts in Public Places Policy be placed on the Council's agenda for discussion on January 12th, 2010 The current, Council-adopted, Arts in Public Places Policy has gone virtually unused since its adoption in 1997 Upon reviewing the Policy on January 12, 2010, the City Council directed staff to revise the Arts in Public Places Policy by eliminating the Arts Advisory Committee component of the review process The Council also directed that in an effort to streamline the process, proposed projects should proceed from staff review, directly to the Parks and Recreation Commission for a public hearing and recommendation to Council The arts community and other interest groups would be encouraged to participate in the review process at both the Commission and Council levels 83 ITEM NUMBER. A-8 DATE. 02/23/10 The amended policy and approval process would be as follows EObtain and Returnp plication to City Staff Staff Reviews and Forwards Applica ion to Parks and Recreation Commission Parks and Recreation Commission, Public Hearing—Commission Solicits Broad Public Input Commission Recommends Approva , Modification or Denial of Art Work Final Approval City Council Approves,Modifies or Denies Acceptance of the Art Work FISCAL IMPACT None ATTACHMENT , Amended Arts in Public Places Policy 84 CITY OF ATASCADERO ARTS IN PUBLIC PLACES POLICY (Amended February 23, 2010) I. GOALS AND OBJECTIVES The ultimate purpose of the procedures and standards set forth herein is to encourage appreciation, acceptance, and support by the public of visual arts in public places owned or leased by the City of Atascadero Art is both a permanent and changing reflection of what the community holds important. The Arts in Public Places Policy should reflect and communicate community values and enhance the quality of life of the citizens of the City of Atascadero The goals and objectives of the Arts in Public Places Program are to direct the inclusion of works of art in City capital improvement projects and public places, including City-owned or leased buildings and parks, to create a more livable City, engage and attract a wide spectrum of citizens and visitors, stimulate the vitality and economy of the City of Atascadero, and enhance the community environment. II. DEFINITION OF ART IN PUBLIC PLACES Arts in Public Places is defined as all art including, but not limited to, sculptures, murals, paintings, graphic arts, mosaics, photography, crafts, mixed media, and environmental works It includes all artwork that Is to be displayed longer than 30 days on or in a publicly owned or leased facility or park, or publicly owned or leased open space or easement. III. PROCEDURE A. Submittal to Community Services Department Works of art may be donated to, or purchased by, the City of Atascadero to be placed in publicly owned or leased property Plans for proposed artwork and its placement must be submitted by the artist, or sponsoring group, to the Community Services Department. A standardized proposal application form will be required as part of the submittal package It shall include sufficient data upon which to properly evaluate the project. A full-color rendering shall be submitted as part of the proposal. Copies of the application shall be transmitted for comments to all affected City Departments, including Community Development. B GefisideFatte,—by At-ase-ac Publie AftAfts CommitteeParks and Recreation Commission Review After-the proposed nr.1 ,tio is deemed to be eemplete and<V, , ets have been r-eeeivel ffem all ff .l City Tlepa ftmei ts ,t shall be F,.,......,-de tl, the Parks the At-asead D hl' ^fts Committee (see item V.bele s`). This ad hoe and--shalleehair-e d by a nen-voting-member--ethe-Paf4s a„n"eereAt}en ^ r eje,.t pFere o shall at se n this ad «J eemmittee. Tho 85 appFava4 of teetiee-efthe pr-qje ham,_ h tt „11 h e�=th Darks .1 D r G- .,-, � iiia t�ic�-�cc�6eimixi enc=:.Trr-vezeeci=v= �m�rics-;.ri�cc,�vu�rorr-�or:�..�.z���� .,t a eb,.,,1,,,. o speefal meeting that shall he deemed a „1-.he heating Following the .., bbe hear-in, the D.,,- s .,n ReeFe ten (`..mmission will , , kte ehages if the-pr-ejeet-is-reee ended for- fejeetion,,-spectf e feasons ter the r-ejeetien should-be-eemmunieated-te the pr-epeser-. if the proposer- agrees te t suggestted-fnedifieatiens, .t ill be r-eeensider-ed-by tl}ea, 1-2ar�s-, -And Reer-eatfen Th tADA( ii Pafk� zzree6ririiiel}dirtierre�3en-h�t-lil, �t�l" cD eEfeati6n G,.. iFfl Fision shall he for- .ar- e,a to the City("'.,,,, eil Upon staff review, the proposed artwork shall be forwarded to the Parks and Recreation Commission for public review and recommendation. The Commission shall evaluate the appropriateness of the artwork usingi the selection standards, and weighing the public input received. The Commission shall recommend to the City Council to approve, refect, or suggest modifications to the project. It shall be the function and purpose of the Parks and Recreation Commission to. 1. Review proposed project applications and implement selection standards. 2. Set standards and procedures for the construction and maintenance of art in public places. Such standards are to be consistent with the requirements of the City general plan and land use element. 3. Advise the Citregarding the amounts and sources of fund to be expended on artwork. 4. Advise and assist in obtaining financial assistance for visual art from private, public and corporate sources. 5. Survey available or potentially available sites on publicly-owned facilities and open areas within the City. 6. Assist in the establishment of appropriate themes for areas in the City along with general recommendations for size and placement of artwork in those areas. 7. Encourage and assist in community participation that promotesup blic involvement in the arts. C Consideration by the City Council the Ataseader-e Pubhe Arts Committee and the Parks and Reefeation Gemn:Hssfefi, and approve,fejeet,of: suggest inedific-atiens-Tethe-prefeet-.—The City Council's consideration of the artwork shall be placed on the consent agenda, unless removed for separate action. If the project is rejected, specific reasons for the refection shall be communicated to the proposer If the proposer agrees to the suggested modifications, the proposal may be reconsidered by the City Council. fto 86 IV SELECTION STANDARDS '%WW The selection of works of art for the City of Atascadero, Arts in Public Places Program, shall be based on the following criteria. 1 Artistic excellence, innovation and originality 2 Appropriateness of the artwork in terms of scale, form, content and the environment. 3 Durability of the artwork relative to theft, vandalism, and the environment. 4 Materials and methods shall be suitable for durable outdoor display 5 The program shall strive for diversity in style, scale, media, and numbers of artists represented. 6 Selection shall be based on the compatibility of design and location within a unified design character or historical character of site, preservation and integration of natural features of the project. 7 Ability to maintain the project. A further requirement shall be the execution of an appropriate contract related to the rights and duties of the parties involved in the creation, display, maintenance and ownership of the completed artwork. V RTAS APERO PUBLIC ARTS G(IAAAATTT>~E Goals and Objeetives. Member-s of this gr-etip may be asked to assist in the developm-, f an inventer-5, of sites for- publ,.. aA previ„de leader-ship i the selection of .4lsts .,&Aisaas .,d > tiblie > publie aft r-eje ts in this , e t y, the;,-e pe,-t,se and advice would be 1.ens defed i the de el. „t of. r-eeommendatien to the Geuiieil. ei Reeemmended b htsteFtanf e > > or-board member- of a BOB profit aft e61-pertion.. dufffig the time their- pr-teet is under- eansidefation by the Gefnffiit4ee. it shall be f„ ette and p e of the A D A G to L Review proposed pre}eet--apphea4ienand implemenT--seleetie*i 87 v--�--t r A\gc\p rtsPubP1acePo"cy.Revl ITEM NUMBER A-9 DATE. 02/23/10 n ,*Awe 1918 * 6 1 79 8 Atascadero City Council Staff Report - Fire Department Authorization to Obtain State & Federal Level Summary Criminal History Information RECOMMENDATION Council adopt the Draft Resolution authorizing the Fire Chief, or his designee from the Atascadero City Fire Department, to access State and Federal level summary criminal history information for all sworn personnel of the Atascadero City Fire Department. DISCUSSION On July 1, 2010, Assembly Bill 2917 will take effect resulting in a change in State regulations for licensing and certification of EMTs by the State EMS Authority The Atascadero City Fire Department currently has an ORI (Originating Agency Identifier) Number, Mail Code and Billing Number through the DOJ (Department of Justice) Staff is proceeding with the process of obtaining access to Federal level summary criminal history information for employment, EMT licensing and certification purposes The attached Draft Resolution specifically addresses information transmitted to the Federal Bureau of Investigation The Resolution currently on file with the Department of Justice is valid for the State of California for State level summary criminal history information only Adoption of this Resolution will minimize costs in the future by being proactive with respect to the cost of licensing. With the ability for staff to conduct summery criminal history background checks, the cost will be significantly less than if we allow the State to do it. err 89 ITEM NUMBER A-9 DATE. 02/23/10 FISCAL IMPACT No cost, but will provide minimal cost savings for the next three to seven years ALTERNATIVES Taking no action would result in paying increased fees of $100 per EMT every other year ATTACHMENT Draft Resolution 90 ITEM NUMBER A-9 DATE. 02/23/10 DRAFT RESOLUTION RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA,AUTHORIZING THE ATASCADERO CITY FIRE DEPARTMENT TO OBTAIN CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT, LICENSING OR CERTIFICATION PURPOSES WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) authorize cities, counties and districts to access state and local summary criminal history information for employment, licensing or certification purposes, and, WHEREAS, Penal Code Section 11105(b)(11) authorizes cities, counties and districts to access federal level criminal history information by transmitting fingerprint images and related information to the Department of Justice to be transmitted to the Federal Bureau of Investigation, and, WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) require that there be a requirement or exclusion from employment, licensing, or certification based on specific criminal conduct on the part of the subject of the record, and, WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) require the city council, board of supervisors, or governing body of a city, county or district to specifically authorize access to summary criminal history information for employment, licensing, or certification purposes. NOW THEREFORE, BE IT RESOLVED, that the Fire Chief or his designee from the Atascadero City Fire Department, City of Atascadero, are hereby authorized to access state and federal level summary criminal history information for employment, including pre-employment, volunteers, contract employees, licensing of EMTs and Paramedics for certification purposes, and may not disseminate the information to a private entity; and, BE IT FURTHER RESOLVED,that the Fire Chief or his designee from the Atascadero City Fire Department of the City of Atascadero shall not consider a person who has been convicted of a violent or serious felony or misdemeanor eligible for employment, including volunteers and contract employees, or licensing; except that such conviction may be disregarded if it is determined that mitigating circumstances exist, or that the conviction is not related to the employment, volunteer or license in question. On motion by Council Member and seconded by Council Member ,the foregoing Resolution is hereby adopted in its entirety on the following roll call vote 91 ITEM NUMBER. A-9 DATE. 02/23/10 *4610, AYES NOES ABSENT ADOPTED- CITY OF ATASCADERO By- Roberta Fonzi,Mayor ATTEST Marcia McClure Torgerson, C.M.C. City Clerk APPROVED AS TO FORM. Brian A. Pierik, City Attorney 92 ITEM NUMBER A- 10 DATE. 02/23/10 m i a Atascadero City Council Staff Report - Public Works Department Road Project Funding - Project Authorization RECOMMENDATION Council adopt the draft Resolutions, authorizing the City Manager or his designee to execute CalTrans documents for specific Federal-Aid projects DISCUSSION The City has two Master Agreements with the California Department of Transportation (CalTrans) under which funding of transportation projects are administered Master Agreement No 000421 is for State-Funded projects, and Master Agreement No 05- 5423 is for Federal-Aid projects. Previously "blanket" resolutions authorizing the City Manager or his designee to execute documents and agreements were acceptable, however, CalTrans now requires the Resolution to be project specific Attached are three resolutions authorizing the City Manager or his designee to execute all manner of documents and agreements with CalTrans for Streetscape Phase III, Santa Rosa Road Rehabilitation and Atascadero Avenue Rehabilitation The authorizing resolution must be referenced, and a copy attached to the project documents when submitted to Caltrans for processing and funding authorization FISCAL IMPACT The adoption of these Resolutions will allow future authorizations and/or funding reimbursements to be received by the City on these projects ATTACHMENTS 1 Draft Resolution A - Streetscape Phase III 2 Draft Resolution B - Santa Rosa Road Rehabilitation 3 Draft Resolution C - Atascadero Avenue Rehabilitation 93 DRAFT RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA APPROVING DELEGATION OF AUTHORITY FOR EXECUTING CALTRANS DOCUMENTS FOR STREETSCAPE PHASE III ESPL-5423(026) WHEREAS, the City of Atascadero is eligible to receive Federal and/or State funding for certain transportation projects through the California Department of Transportation (Caltrans), and, WHEREAS, Master Agreements, Program Supplemental Agreements, Cooperative Agreements, Right of Way Certifications, Fund Exchange Agreements, Project Certifications and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds can be claimed, and, WHEREAS, the City of Atascadero wishes to delegate authorization to execute these agreements, certifications and any amendments thereto to the City Manager or his designee NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Atascadero that the City Manager or his designee are authorized to execute all Master Agreements, Program Supplemental Agreements, Cooperative Agreements, Right of Way Certifications, Fund Exchange Agreements, Project Certifications, Fund Transfer Agreements and any amendments thereto with the California Department of Transportation. PASSED AND ADOPTED at the regular meeting of the City Council of the City of Atascadero held on the 23`d of February, 2010 ATTEST CITY OF ATASCADERO Marcia McClure Torgerson, C.M.C. Roberta Fonzi, Mayor City Clerk APPROVED AS TO FORM. Brian A. Pienk, City Attorney 94 DRAFT RESOLUTION B RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA APPROVING DELEGATION OF AUTHORITY FOR EXECUTING CALTRANS DOCUMENTS SANTA ROSA ROAD REHABILITATION (ESPL-5423(027) WHEREAS, the City of Atascadero is eligible to receive Federal and/or State funding for certain transportation projects through the California Department of Transportation (Caltrans), and, WHEREAS, Master Agreements, Program Supplemental Agreements, Cooperative Agreements, Right of Way Certifications, Fund Exchange Agreements, Project Certifications and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds can be claimed, and, WHEREAS, the City of Atascadero wishes to delegate authorization to execute these agreements, certifications and any amendments thereto to the City Manager or his designee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Atascadero that the City Manager or his designee are authorized to execute all Master r Agreements, Program Supplemental Agreements, Cooperative Agreements, Right of Way Certifications, Fund Exchange Agreements, Project Certifications, Fund Transfer Agreements and any amendments thereto with the California Department of Transportation. PASSED AND ADOPTED at the regular meeting of the City Council of the City of Atascadero held on the 23`d of February, 2010 ATTEST CITY OF ATASCADERO Marcia McClure Torgerson, C.M.C. Roberta Fonzi, Mayor City Clerk APPROVED AS TO FORM. Brian A. Pienk, City Attorney stir► 95 DRAFT RESOLUTION C RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA APPROVING DELEGATION OF AUTHORITY FOR EXECUTING CALTRANS DOCUMENTS ATASCADERO AVENUE REHABILITATION WHEREAS, the City of Atascadero is eligible to receive Federal and/or State funding for certain transportation projects through the California Department of Transportation (Caltrans), and, WHEREAS, Master Agreements, Program Supplemental Agreements, Cooperative Agreements, Right of Way Certifications, Fund Exchange Agreements, Project Certifications and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds can be claimed, and, WHEREAS, the City of Atascadero wishes to delegate authorization to execute these agreements, certifications and any amendments thereto to the City Manager or his designee NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Atascadero that the City Manager or his designee are authorized to execute all Master Agreements, Program Supplemental Agreements, Cooperative Agreements, Right of Way Certifications, Fund Exchange Agreements, Project Certifications, Fund Transfer Agreements and any amendments thereto with the California Department of Transportation. PASSED AND ADOPTED at the regular meeting of the City Council of the City of Atascadero held on the 23rd of February, 2010 ATTEST CITY OF ATASCADERO Marcia McClure Torgerson, C.M.0 Roberta Fonzi, Mayor City Clerk APPROVED AS TO FORM. Brian A. Pienk, City Attorney *40 96 ITEM NUMBER C- 1 DATE 02/23/10 rune ; rr, F, IF 191$ f tm 11979 Atascadero City Council Staff Report — Community Services Department Resolution of Support for the Designation of the "Faces of Freedom" Veterans Memorial RECOMMENDATION Council adopt the Draft Resolution of support, to be presented to the San Luis Obispo County Board of Supervisors, for the designation of the "Faces of Freedom" Veterans Memorial to be declared the official San Luis Obispo County Veterans Memorial DISCUSSION On January 12th, 2010, Mayor Fonzi and the City of Atascadero received a letter from the Marine Corps League formally requesting that the City of Atascadero petition the San Luis Obispo County Board of Supervisors to declare the City of Atascadero's "Faces of Freedom" Veterans Memorial the official Veterans Memorial of San Luis Obispo County (see Attachment 1) City staff has since met with representatives of the Marine Corps League The "Faces of Freedom" is a world class Memorial, and the designation will further honor and recognize the service and sacrifice of those veterans who are remembered on the Memorial Many veterans throughout the County of San Luis Obispo have expressed their support of the designation and will help to lend their voices of support to have the designation declared by the County Additionally, tourism is a goal of the City Council, and the "Faces of Freedom" Veterans Memorial is an important component of the tourism effort in the years to come Such a designation will only enhance and raise the public profile of the Memorial Staff supports and recommends that Council adopt the attached Draft Resolution of support, to be presented to the San Luis Obispo County Board of Supervisors, to designate the "Faces of Freedom" Veterans Memorial as the official County Veterans Memorial 97 FISCAL IMPACT Staff believes that the designation of the "Faces of Freedom" as the official County Veterans Memorial will have a long term positive impact on Atascadero's economy due to increased tourism drawn to the area by the Memorial ALTERNATIVES Council may decide to not adopt the Draft Resolution ATTACHMENTS 1 Letter from Bud Dressler, Marine Corps League 2 Draft Resolution 98 January 12,2010 Roberta Forizi,Mayor City of Atascadero City Hall 6907 El Camino Real Atascadero,CA 93422 Dear Madam Mayor, Re:Faces of Freedom Veterans Memorial This letter is to request that the City of Atascadero formally petition the San Luis Obispo County Board of Supervisors to officially declare that the Faces of Freedom Veterans Memorial,owned by the City of Atascadero,be recognized as the official veterans memorial for San Luis Obispo County We are confident that other veteran organizations in the County will support this petition *AW as they have enthusiastically supported the building of the Memorial,and the many events held at this world-class Memorial. The many reasons for the County to embrace flys petition speak for themselves.Simply put,it is,in fact,the only veteran memorial in the County which honors all its sons and daugliters who have lost their lives in the service of our country from WWI to the present. Thank you for your consideration of this request.In the mean time if there is any additional input our membe provide your office in support of this matter,please let utput our membe provide us know Res peOwly su e./ Zreissler,Co, dan 801 Grand Ave- San Luis Obispo CA 93401 (805)459-5168 99 DRAFT RESOLUTION A RESOLUTION OF SUPPORT TO THE SAN LUIS OBISPO COUNTY BOARD OF SUPERVISORS TO DESIGNATE THE "FACES OF FREEDOM" VETERANS MEMORIAL IN ATASCADERO AS THE OFFICIAL VETERANS MEMORIAL FOR SAN LUIS OBISPO COUNTY WHEREAS, the "Faces of Freedom" Veterans Memorial, located at the Lake Park in Atascadero, is a world class Memorial honoring the Veterans of San Luis Obispo County for their service in wars, from World War I to the present for the United States of America, and, WHEREAS, the building of the "Faces of Freedom" Veterans Memorial involved the efforts of many people and resources from throughout San Luis Obispo County; and, WHEREAS, the `Faces of Freedom" Veterans Memorial will attract visitors and enhance tourism to Atascadero and the entire surrounding San Luis Obispo County community; and, WHEREAS, the entire citizenry of San Luis Obispo County is united in their desire to properly recognize and honor the service and sacrifice of the veterans from the County of San Luis Obispo who served their country, and the "Faces of Freedom" Veterans Memorial represents such a tribute, and, WHEREAS, the "Faces of Freedom" recognizes veterans from every city and community in San Luis Obispo County; and, WHEREAS, many veterans organizations and citizens in San Luis Obispo County support designating the "Faces of Freedom" Veterans Memorial as the official Veterans Memonal in San Luis Obispo County; and, WHEREAS, the City of Atascadero supports the efforts of the Marine Corps League, Detachment 680, to declare the Memorial as the official Veterans Memorial of San Luis Obispo County NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ATASCADERO stands with the Marine Corps League and other groups in supporting the designation of the "Faces of Freedom" Veterans Memorial as the official Veterans Memorial of San Luis Obispo County; and, RESOLVED FURTHER, that the City of Atascadero hereby requests that the County Board of Supervisors declare that the "Faces of Freedom" Veterans Memorial become the official Veterans Memorial of San Luis Obispo County; and, 100 RESOLVED FURTHER, that a copy of this Resolution shall be sent by the City Clerk to the San Luis Obispo County Board of Supervisors for approval *Am- On motion by Council Member and seconded by Council Member , the foregoing Resolution is hereby adopted in its entirety on the following roll call vote AYES NOES ABSENT ADOPTED- February 23, 2010 ATTEST CITY OF ATASCADERO By. Marcia McClure Torgerson, C.M.C., Roberta Fonzi,Mayor City Clerk APPROVED AS TO FORM. Brian A. Pienk, City Attorney V.+ 101 ITEM NUMBER. C-2 DATE 02/23/10 nA ■i iw I 1918 .. i 19 9 Atascadero City Council Staff Report — Community Development Department Sign Ordinance Mural Policy Options RECOMMENDATIONS Council 1 Determine that murals are signs and are subject to the requirements of the sign ordinance Murals exceeding the size limitations of the sign ordinance would be subject to an Administrative Use Permit (AUP), and, 2 Establish a new stimulus program to cover $505 of the permit fee and the noticing costs for AUP's for murals located outside of the RDA boundary (The resulting cost for applicants will be $100) DISCUSSION Background. The issue of murals on buildings has recently become a topic of discussion in the community The issue arose following a staff interpretation that murals of two bicycles on the K-Man Bike Shop at 9530 EI Camino Real fall under the definition of sign As signs, the murals are limited to the size restrictions of the sign ordinance Since the murals exceeded the allowable size area, an AUP was required to allow the additional size area to be approved Under the City's cost recovery fee schedule, staff is required to collect $605 for an AUP application The owner of the K-Man shop believes this fee is not equitable, since the Redevelopment Agency (RDA) will cover the cost of an AUP within the RDA boundary and also that the murals are art and should not be considered signs The K-Man bike shop is not located within the RDA boundary 103 ITEM NUMBER. C-2 DATE 02/23/10 NWO W,' .. :. M 'e its 9 K-Man murals at 9530 EI Camino Real Summary: The sign ordinance (Section 9-15) is Chapter 15 of the zoning ordinance The purpose of the sign ordinance is as follows 9-15.001 Title and Intent (a) Maintain and improve the aesthetic environment and overall community appearance to foster the City's ability to attract sources of economic development and growth, (b) Encourage the effective use of signs as a means of communication in the City and reduce possible traffic and safety hazards from confusing or distracting signs, (c) Implement quality sign design standards that are consistent with the City's General Plan,Zoning Ordinance and Appearance Review Guidelines, 104 ITEM NUMBER C-2 DATE. 02/23/10 (d) Enable fair and consistent enforcement of these sign regulations, (e) Minimize possible adverse impacts of signs on private and public property in order to maintain property values and to maintain a positive City image, (f) Enhance traffic safety by ensuring that signage does not distract, obstruct or otherwise impede traffic circulation and to safeguard and preserve the health, property, and public welfare of Atascadero residents through prohibiting, regulating, and controlling the density, location, and maintenance of signs, (g) Permit noncommercial signage wherever other signage is permitted within Chapter 9-15 subject to the same standards and total maximum allowances for a site of each sign type specified in this chapter (Ord. 400 § 1 (part), 2002 Ord. 255 § 2 (part), 1992) One of the underlying issues is what constitutes a sign? Signs involve speech and therefore are afforded certain free speech protection under the Constitution Consequently, the City does not regulate the message of a sign, but regulates the size, location and manner of sign construction Although murals are not defined under the sign ordinance, murals generally involve a pictorial image on a wall Under the sign ordinance, any color, form, graphic, illumination, symbol or writing constitutes a sign Staff's interpretation of the code is that murals are a type of sign and therefore subject to the sign ordinance's size restrictions 9-15.002 Definitions. (Sign Ordinance) For the purposes of this chapter, the following definitions shall apply• (tt) Sign.Any device,fixture,placard, or structure that uses any color,form, graphic,illumination, symbol,or writing to advertise, announce the purpose of, or identify the purpose of a person or entity, or to communicate information of any kind to the public,with the exception of the following: (1) Such devices not exceeding one (1) square foot in area and bearing only property numbers, post box number, names of occupants or other similar identification on a site, (2) Flags and other insignia of any government not displaying a commercial message, (3) Legal notices, identification, informational or directional/traffic controlling devices erected or required by government agencies, (4) Decorative or architectural features of buildings, except letters, trademarks or moving parts, (5) Holiday decorations and lights, 1%W 105 ITEM NUMBER. C-2 DATE. 02/23/10 (6) Government traffic controlling devices are not considered signs for purposes of this chapter due to their distinct purpose Analysis. Staff has two primary responsibilities when processing sign permits 1 Don't regulate message 2. Be consistent Staff believes that the current mural interpretation is the only way to accomplish those responsibilities If murals are not considered signs, then staff will be put in a position of trying to determine if a painted image is a commercial message or art. This determination would be subjective and it would be very difficult for staff to apply a consistent standard Once anything painted on a wall is defined as "art" and therefore exempt from the sign ordinance, a giant loop hole will be opened in the sign ordinance Staff is very concerned that any image of any size, color or appearance could be placed anywhere in town under the definition of art, including residential zones While staff believes that murals should be regulated under the sign ordinance, the Council could consider reducing or eliminating the AUP fee for certain types of murals This would be consistent with San Luis Obispo's process Both the cities of Paso Robes and San Luis Obispo consider mural to be signs Both cities have an application fee and discretionary review process for approving murals If the City of San Luis Obispo determines that a mural is non-commercial, then the processing fee is waived for the approval process Council Options 1 Determine that murals are signs and are subject to the requirements of the sign ordinance Murals exceeding the size limitations of the sign ordinance would be subject to an Administrative Use Permit (AUP), and, a. Require AUP's outside of the RDA to pay a $605 application fee, or, b Establish a new stimulus program to cover $505 of the permit fee and the noticing costs for AUP's for murals located outside of the RDA boundary The resulting cost for applicants will be $100, or, c. Amend the City's cost recovery fee schedule to either reduce or eliminate the AUP's for murals *4610 106 ITEM NUMBER C-2 DATE 02/23/10 2 Determine that painted images except for letters are not signs but "decorative architectural features" and are exempt from the sign ordinance and any City review 3 Create a new process outside of the sign ordinance for the review and approval of murals Staff is recommending option lb as the best course of action This option would continue to regulate murals under the sign ordinance but would subsidize the cost of the AUP so there would be no permit cost to the applicant. Conclusion. Signs and art may become high profile issues The City's current policy of regulating murals under the sign ordinance allows staff to consistently regulate images attached to buildings without regulating the message In order to encourage murals throughout the community, the Council could consider subsidizing, reducing or eliminating the AUP process fee for murals FISCAL IMPACT City payment of AUP fees for murals would likely result in a total cost of $1000 to $2000 annually ALTERNATIVES 1 The Council could direct staff to implement any of the listed options or another option 2 The Council could determine that additional information and analysis are required and refer the item back to staff ATTACHMENT 1 2/4/10 Staff Memo regarding K-Man Mural 107 ITEM NUMBER. C-2 DATE 02/23/10 min ° O \ CITY OF ATASCADERO COMMUNITY DEVELOPMENT DEPARTMENT Memorandum Date: February 4 2010 To: Marcia Torgerson CC: Wade McKinney Jim Lewis H7 From: Warren Frace Subject: K-Man Murat follow-up(9530 EI Camino Real) Following is a summary of the staff actions and interpretations related to the K-Man bike shop mural at 9530 EI Camino Real. r The week of December 1 st, 2009 Callie Taylor spoke with an employee of K-Man about putting a mural on the building Callie explained that a mural would require an Administrative Use Permit(AUP). Staff's Interpretation AUP's are described in the zoning ordinance, and allow for a special staff level review hearing to approval exceptions to the sign ordinance standards. Under the zoning ordinance there is no definition of mural or art. Staff's interpretation has been that words, symbols, pictures and patterns placed on structures fall under the definition of signs and are subject to the requirements of the sign ordinance. in the K-Man case, the mural consists of two bicycles with riders, which appears to be related to the commercial use of selling bicycles. The mural exceeded the allowable area for a sign and therefore requires an AUP to allow for the additional size. The City of San Luis Obispo's sign ordinance has definitions of both commercial and non- commercial murals. According to SLO staff, all murals go through the Architectural Review Committee (ARC) SLO charges either$1,012 or$1,332 for ARC review. The City waives they ARC fee for non commercial murals. FN.C:�a, d -1 24,10,4a P Dm•:oN1z 6907 EL CAMINO REAL ATASCADERO,CA 93422 (805)461 54(9) FAX 461 7612 108 ITEM NUMBER C-2 DATE. 02/23/10 CITY OF ATASCADERO COMMUNITY DEVELOPMENT DEPARTMENT February 12,2010 Page 2 of 4 The following week of December 7`h 2009 Callie spoke with Kathleen King a muralist. She wanted to discuss murals as public art, and the benefits of mural bringing more tourism to the City Callie explained the sign ordinance (sign area = 1 sq ft per linear feet of building frontage, 40 sq. ft. max.) and that an AUP could be approved for larger signs or murals. Apparently Kathleen was not happy with this and wanted a different process for allowing murals Staff discussed the situation at the weekly Planning meeting on Dec 8 and agreed that an AUP was the proper process to allow the murals. Calhe called her back and went over the size allowances and AUP process again. She was not happy and called back a few times over the next few days to explain why it was so good to create public art and how she did not agree with the permit process. On January 7th staff received a report that there was painting occurring on the K-Man building. Being familiar with the issue, Callie went out to the site. Callie spoke with a K Man employee who said that Keith Schmidt (owner)was out of town. Callie then spoke with Kathleen King and asked her if she knew how large the painting would be, reminded her of the maximum size allowances for signs without a permit and the AUP process. She said she was commissioned to do the work and I needed to discuss it with the owner On January 11 2010 Callie sent a letter to K-Man regarding the unpermitted wall sign with directions on how to apply for an AUP and consequences of non compliance. �tlrir� The week of January 18 2010 1 spoke with Keith Schmidt about the letter and the AUP process He was not that concerned with the AUP process but rather the$605 fee He thought the City's stimulus program was unfair since it would cover sign painting and ADP's in the Downtown area but not for his property I explained the RDA boundaries and funding restrictions, but he was not satisfied. I told him I would look into any other potential options for AUP fee relief. I spoke with Wade about the issue and we both concluded at there was not a mechanism available to waive or reduce the fee I called Keith on February 16t and explained that he would need to apply for an AUP and it would cost$605 On February 4 2009 a story ran in the New Times regarding this issue (see following). F-K--u —2- 10 P-Date:.OVIV1C1155 AM 109 ITEM NUMBER C-2 DATE 02/23/10 CITY OF ATASCADERO COMMUNITY DEVELOPMENT DEPARTMENT February 12.2010 Page 3 of 4 r' Painting? Pony up? IS J a Sion,ora mural?is ata sign?,N hat is a tial?Int kW kt Abscadera inese are loughquestonstoar r— oonandforatleastebusinessavner.Nonly risfhis: A uEalco=S605. L:z KellhSchmilsatler nptto gussrupabamwt*%,,e)lonWK4AanCydeertcl Ruit bikestorelock statedsame a �trbtarkf rf�a SS505sign pei BLASdvridtdoesn't considerthepair�gtabeasign.Neitherd0es Kathleenfq4the artisiwhopalr W R I've never—absolutely never—encountered this, King said of the city's PRICEY PAINTING policy toward murals.'in fact usually municipalities are praising KMartCycleand Run ors'ner businesses that go out ofpocfettobeautifycity streets. Keifn Schmidt isamed the indeed.Atascadero has a signage policy in its codes but no definition of a petrtfing ort his Ala scadero store mural in that policy While applying for a permit to put up an awning„ counts as a sign and requires a Schmidt—who was recently named business person of the year he S605,peirmitsaid—also asked about painting a mural.4,city planner told him murals PHOTO BY STEVE E.MILLER quality,as signs,which require a permit Had Schmidt's business been located a few blocks away within the au,'s redevelopment area.the city would have waived the fees and there would have been state funds to help him payforthe painting.Schmidt thinks that's a`double standard. so he had the mural painted anyway and soon city officials were telling him he had a bill to pay. AdyMeratmngJan.11Owned Schrrtidthehad+ dfreWordinance,designedly`piotedheecciwianfaesthetitsofine conmtrilly.'Hewes orderedto geta perp tortam ines ofS10010 5500perday.Seiimidnetwihpiartrti g 01110 IDirytown+koutancitier solution butwas unsucresslut he said Schmidrs mural is a sign.as far as the code is concerned,explained Community Development Director Warren Piece,The city,defines paintings on buildings as signs. 'it's not that we re trying to prevent these things from happening, Frace said,It's just that we have a process. `For what I paid(King)to do that mural.I could've put up a butt-ugly sign, Schmidt said. He said he plans to pay the fee,but will lobby the city council to amend its ordinance. '.ve didn't play exactly b+,the rules, he aomilted,'but I stili don't agree with them. F+e Minh mcru mFne 2.419 ftm Dab:0=11041:55 AAI 110 ITEM NUMBER C-2 DATE. 02/23/10 CITY OF ATASCADERO COMMUNITY DEVELOPMENT DEPARTMENT February 12,2010 Page 4 o/4 Bicycle Murals �4S ,^K F r R r _ter Bicycles for sale GIMP.DN 09'1It1o11:n AM Fie'Kw,a,x,wN mwna2J-f 0 111 ITEM NUMBER C-3 DATE. 02/23/10 1%W1818 1079 r7 Atascadero City Council Staff Report - Administrative Services Department Historic City Hall Rehabilitation Project RECOMMENDATION Information only REPORT IN BRIEF This report is intended to update the City Council on the Historic City Hall Rehabilitation Project. An updated cost estimate has been received, and the new projected budget for rehabilitation of the building is significantly more than the prior estimate That 1%W information is included in the report. There are options available to provide the funding and cash flow necessary to move forward discussed in the report. The City has not yet received a response to the second appeal filed with FEMA in April, 2009 Contracts for hazardous materials / environmental clearance and construction management are nearly complete and will be brought to Council for award Phase I and Phase II construction documents have been reviewed by the building department on the first plan check, and Phase I (deconstruction) is expected to begin this summer DISCUSSION Genera! History of the Project The San Simeon earthquake dealt significant damage to the Historic City Hall building Although this pride of the City was able to remain standing through the ordeal, it sustained enough damage to render it unusable in its current condition The process to rehabilitate the building to its pre-earthquake condition has been long and complex. The City's architects and staff have been laying the ground work that will lead the way to the rehabilitation of the building Most of the work to date is largely invisible to the general public, and has involved meticulous examinations of the building, testing and research, creation of construction drawings, and ongoing communications with the Federal Emergency Management Agency (FEMA) 113 In a major rehabilitation situation such as this, the important first step is to identify what condition the building is in, what condition it should be in at the end of the project, and then to create a map to get most effectively from point A to point B Logically then, the *00 first place to start is to examine the original construction documents of the structure and use them to evaluate the condition of it. Unfortunately, even after exhaustive searches, the original construction drawings have never been found The architects required some base document to begin their work, however, so the obvious option was to carefully examine the entire building to gather enough information to re-create original drawings (these re-created drawings are also called As Builts) This was a difficult and time-consuming process The building is extremely complicated and was erected with a mixture of construction methods Much of the heart of the structure is covered with architectural finishes and is thus not visible upon inspection Additionally, more recent renovations to the structure have occurred that have added even more complexity to the task. To compound the issues further, the building is yellow-tagged, meaning that loose materials could become detached and potentially injure people in or around the building Also, large cracks and crevices in the exterior fabric of the building have allowed the accumulation of mold and pigeon guano, both of which are considered to be hazardous materials. Amongst all of the complexities and dangers of the building, the architects were able to gather enough information to create the As Builts drawings These drawings were then used as the basis point to map out all of the earthquake related damage in the building While this seems like a rather straight-forward task, it is actually very much the opposite The architects and their teams of experts scaled every inch of the dangerous building, documenting the quake damage Each damaged element was carefully measured and evaluated with special focus on the severity of the damage and the significance of the damage to the integrity of the building as a whole The accurate mapping of quake related damage was extremely critical for two reasons 1) a complete understanding of the extent and volume of damage has a direct effect on the repair scheme and is crucial to the safe and effective rehabilitation of the building, and 2) the funding of the project by FEMA depends on precise data and the integrity of the information FEMA relies on the applicant (the City) to provide complete and accurate records of damages sustained from the event. FEMA then verifies the information provided by the applicant via a physical inspection and approves a scope of work relevant to the damage If the City fails to identify quake related damage, it is likely that the costs of the repairs will not be funded by FEMA and will need to be funded by the City Everything about this Project is complex: the building, creating drawings from scratch, identifying quake damage in the dangerous building, identifying deferred maintenance repairs necessary for re-occupancy of the building, maintaining the historical fabric of the structure and site, protecting the public from falling debris, completing all the documentation required by FEMA, obtaining funding, and maintaining the delicate relationship between FEMA and the City All of these influencing factors are absolutely critical and cannot be ignored, rushed through, or glazed over Any one of these issues would complicate any large rehabilitation project, but taken together, the size of the Project is that much more immense 114 Construction Timeline to Date The complexity of the Project and its funding sources are reflected in the lengthy process the City has gone through to get to this point. Progress has been made, but here we are 6 years later and no visible construction has begun The FEMA funding process has significantly and unavoidably delayed the process for a period of almost 3 years, however substantial progress has been made on this very large and complex Project. Below is a general timeline of the significant milestones related to construction of the Project. (The timeline does not reflect all FEMA activities or all Council meetings, etc ) • December 22, 2003- A magnitude 6 5 earthquake strikes the central coast approximately 11 kilometers north-east of San Simeon The City incurred extensive damage to its City Hall and is forced to relocate to temporary facilities • May 11, 2004- City Council authorizes the City Manager to negotiate and execute a contract with Pfeiffer Partners and subs including Nabih Youssef & Associates • July 2004- City concludes negotiations for work on a damage assessment and rehabilitation plan and executes a contract with Pfeiffer Partners for the Project. City also hires As-Built Services to draw up "as-built" drawings for the building • April 4, 2005- After 8 months of work by Pfeiffer Partners team (includes architecture, structural engineering, materials conservation specialists, code consultants, lighting consultants, cost estimators, and MEP consultants), As-Built Services, and Earth Systems Pacific, a Damage Assessment and Rehabilitation Plan is produced and submitted to FEMA and OES A cost estimate is produced as part of the report showing a total construction cost of$27 5 million • April 2005 — December 2007 - The City assists FEMA and performs additional testing at FEMA's request, but little is done to move construction of the Project forward FEMA and OES representatives have told the City that if the City does work outside the approved scope of work, that the Project will be considered an Improved Project and the funding will be capped There is no approved scope of work so proceeding with Design Development, Schematic Design etc. would not have been productive during this 33 month time frame • December 13, 2007- The City receives FEMA's Project Worksheet (which includes the approved scope of work) for this Project. • January 8, 2008- City Council hears an update of the City Hall Project as part of the strategic planning process • February 1 2008- The City files its first appeal challenging several of FEMA's determinations regarding eligibility of work and categorization of work. • February 12, 2008- City Council reviews FEMA funding and the City's first level appeal to FEMA. err 115 • April 1, 2008- City receives a proposal from Pfeiffer Partners for repair and hazard mitigation scope of work. The City begins negotiations and requests additional information from the Pfeiffer Partner team regarding their proposal • May 11, 2008- Redevelopment Agency Board appropriates an additional $6 5 million and assures CCHE that it intends to move forward with the Project. • July 8, 2008- City Council approves continuing the next phases of the architecture and engineering contract for the repair and hazard mitigation scope of work. The contract includes A & E services for schematic design, design development, construction documents, bid assistance and construction administration The contract is a flat fee contract of $3 9 million plus any reimbursable expenses such as copies, plans, postage and travel expenses • October 6, 2008- Schematic Design project manual and documents are complete and are submitted to the City • December 17, 2008- The City receives FEMA's response to the first appeal • February 27, 2009- Design Development documents are complete and submitted to the City • March 12, 2009- City Council Workshop on Historic City Hall Council affirms moving forward with the Project. • April 9, 2009- The City files the second appeal with FEMA • August 1, 2009- 100% Construction Documents for Phase I work are submitted to the City for permitting and plan checking • September 30, 2009- 100% Construction Documents for Phase II work are submitted to the City for permitting and plan checking The City begins the plan check process • October 13, 2009- RFP for hazardous materials and environmental clearance survey services is issued and a RFQ for construction and project management services is issued • December 9, 2009- Interview hazardous materials and environmental clearance survey consultants • December 10, 2009- Interview construction and project management firms • January 2010- Begin negotiations and development of contract scope of work with Millennium for hazardous materials and environment clearance survey • January 2010- The City analyzes the latest cost estimate received from Davis Langdon for Phase I & Phase II work. These estimates came in higher than anticipated so City staff asked the A&E team to analyze the differences and report back. • February, 2010- The City receives preliminary analysis of some of the cost differences with details to follow , 116 • February 23, 2010- The City conducts a working interview with the top two 1%,,,. construction management firms • February 23, 2010- The City Council receives an update on the history, construction progress, funding plan, options and other information related to the City Hall Project. Current Budget On a project of this size, complexity, and significance, it is important to have a solid budget and funding plan to insure that the project can be completed in the manner intended It is also important to understand the risks associated with each number included in that budget. This section will look at the estimated project costs and proposed funding sources Construction documents were completed for the Phase I work and the Phase II work in September of 2009 and a cost estimate based on the construction documents was completed in December of 2009 Once all associated costs were factored into the equation, this estimate came in significantly higher than hoped with a total project cost as follows Historic City Hall Rehabilitation Projected Uses and Sources As of February 23, 2010 Repairs , :Miti atim Other Total PROJECTED USES Phase I Construction $ 1,467,000 $ 1,876,000 $ - $ 3343,000 Phase II Construction 9,446,000 10,327,000 - 19,773,000 Phase III Construction - - 5,000,000 5,000,000 Hazardous Materials Mitigation 920,000 260,000 130,000 1,310,000 Construction Management, Inspection, and Permitting 1,090,000 1,220,000 500,000 2810,000 Architecture & Engineering 2,110,000 2,360,000 600 000 5,070,000 Contingency 2,180,000 2,440,000 1,000,000 5,620,000 Total Expenses (17,213,000) (18,483,000) (7,230,000) (42,926,000) PROJECTED SOURCES FEMA Funding 17,213,000 10,825,491 - 28,038,491 CCHE Funding - 1,638,375 361,625 2,000,000 Projected Redevelopment Funding $ - $ 6,019,134 $ 6868,375 $ 12,887,509 117 REPAIR COLUMN Historic City Hall Rehabil NOW Proiected Uses Projected Uses and So This column includes the estimated total costs As of February 23,20 for those items that FEMA has approved as Repairs LM repair items This includes the following PROJECTED USES: • Phase I includes disassembly of the Phase I Construction $ 1 467 000 $ exterior of the Upper Rotunda to Phase 11 Construction 9446,000 1 structure (including removal and salvage Phase III Construction of roofing tiles at the dome and skirt Hazardous Materials Mitigation 920,000 roofs, removal and salvage of brick and Construction Management, stone work, and removal and salvage of inspection,and Permitting 1,090,000 wood cornices and deco rafter tails), the Architecture&Engineering 2,110,000 removal of finishes from the interior of Contingency 2,180,000 the Upper Rotunda, the removal of Total Expenses (17,213,000 (1 interior finishes (as noted on the PROJECTED SOURCES drawings) due to damage caused by the FEMA Funding 17,213,000 1 earthquake, the demolition and CCHE Funding salvaging of stair railing #2, and the Projected Redevelopment Funding $ $ demolition of the non-compliant ADA access ramp • Structural floor repairs include repairing cracks in the concrete floors and slab level repairs at the 2nd floor hallway in front of the elevator • The dome repairs include new steel bracing, a concrete bond beam to perimeter , of dome, new plywood sheathing, reconstruction of existing single wythe masonry wall with seismic anchors, and new metal stud framing at the single wythe wall at upper rotunda • Repairs to the 4th floor penthouses include replacing the interior plaster at perimeter walls with new structural integral cement plaster, reinforced with heavy gauge metal lath • The entire exterior fagade, excluding the level 4 penthouse walls (which are included within the mitigation work) The fagade repair will be done in accordance with the guidelines set forth by Preservation Briefs #2 ("Repointing Mortar Joints in Historic Masonry Buildings") and #7 ("The Preservation of Historic Glazed Architectural Terra Cotta") Fagade repair work includes repairs of terra cotta glaze spall, terra cotta bisque spall, displaced brick or terra cotta, spalled terra cotta, brick or cast stone, delaminated cement plaster parge, cracked terra cotta , brick or cast stone, cracked terra cotta water table block, cracked or separated mortar in mortar joint, abandoned metal insert, missing stone insert piece, organic growth on masonry surface, efflorescence on masonry surface, mortar droppings on masonry surface, open of deteriorated mortar joints, soiled masonry, and paint removal • Roof repair work is to be done in accordance with the guidelines set forth by Preservation Brief #30 ("The Preservation and Repair of Historic Clay Tile Roofs") Roof repair work includes replacement of missing roof tiles, cleaning of 118 organic growth from tiles, repair of damaged eaves, replacement of missing rainwater leader, secure drain strainers, repair of flashing terminations, and NOW replacement of skylight in the north penthouse It also includes repairs of specific roof elements such as eave damage, missing tiles, missing rain water leader, drain inspection and securing drain strainer, inadequate termination, and organic growth on tiles • Floor repairs include filling cracks in the concrete paving in the first floor rotunda, replacement of carpet on 3rd & 4th floors, patching and repair of vinyl flooring in the first and second floor corridors and in areas where major structural work needs to occur • Interior wall plaster repairs include repair of interior cracks and plaster delamination Repair work will be done in accordance with the guidelines set forth in Preservation Briefs #21 ("Restoring Historic Flat Plaster") and #23 ("Preserving Ornamental Plaster") of the Guidelines by the International Institute for Lath and Plastering It also includes the replacement of the drywall and finish impacted by the structural repair Fourth floor hollow tile walls mitigation work includes installation of reinforced plaster / stucco over all interior wall surfaces and repair ceilings • Ceiling repair includes repair of damages due interior cracks, plaster delamination and water infiltration Repair work will be done in accordance with the guidelines set forth by International Institute for Lath and Plastering It also includes replacement of the upper rotunda interior dome ceiling and decorative features due to structural work, and repair of the ornate plaster ceiling in the first floor rotunda ,,,► • Windows that have jammed due to the earthquake are to be reconfigured and re- hung, with all work to be done in accordance with the guidelines set forth by Preservation Brief #9 ("The Repair of Historic Wooden Windows") The Upper Dome round windows are to be repaired and reinstalled, unless replacement is required due to extensive damage All glass in the Upper Rotunda skylight (including broken and unbroken) is to be replaced with safety glass • Site work includes allowance for replacing existing hardscape / landscape approx 15 '-0" around the perimeter of the building due to construction • Mitigation of hazardous materials associated with construction of the repair items is also included FEMA has included all of these items in their Project Worksheet scope of work and the Stafford Act calls for FEMA to fully fund repair items included in the Project Worksheet. There is however a concern and a risk for the City FEMA had estimated that this work would cost only $5.2 million The City has estimated this work at $17.2 million A preliminary review of the current cost estimates versus FEMA's Project Worksheet show some of the discrepancies are as follows • While FEMA included wording to fund Architecture and Engineering costs, they did not include the cost of the Schematic Design, Design Development, Construction Documents, Bid, and Construction Administration Phases • While FEMA included some funding for construction management, inspection, and permitting, the City's estimates are significantly higher than FEMA proposed 119 • FEMA did not include funding for the abatement of hazardous materials necessary for the construction of the repairs • Although it is prudent to include a contingency, FEMA does not include funding for contingencies in its funding formula Instead, as items are discovered during construction, the City will be required to document the items and send a request to FEMA for additional funding or what is called a "Version" to the Project Worksheet. • As part of developing construction documents it was determined that it was necessary to add ply sheathing to the dome roof and that the cost of dome roof the removal and installation would be significantly more than expected due to necessary waterproofing details Many of these items were added due to additional exploration in the interstitial space of the upper rotunda • It was also determined that due to a lack of ply sheathing, the acoustical plaster layer in the upper rotunda would need to be thicker than originally thought at the pre-design phase • Vertical structure and exterior cladding projected costs increased due to detailed seismic analysis that was completed during the design phase in order to ensure that the design complies with current building codes • During the schematic design phase it was determined that the original interior stairwell was damaged more severely than previously believed • Construction costs have increased since the last cost estimate was prepared in March of 2005 Although we have seen a very significant drop in construction prices recently, this drop has not brought us back down to March 2005 levels This general increase does contribute to the difference between FEMA's funding level and current projections *NOV Comparison of Construction Inputs to Published PP1 and CPI' 1.6 1.55ernd ' ^--Gansu inor Prke Index 4_S —I'redurar t'rbt�I'ndt>r " -----Gpnstructloo Innuls Index[Daiwls L.nnadon tustaml r 31 cn m t.25 1.2 V 1,15 C 2402 2003 M4 20r)5 2 x 2007 20" 2 Tarte `+ W tr 1evtplYrdd an 6ra'tru rf'.Wtm kA..y-1 120 Proiected Sources What does this mean to the City? As stated above, the Stafford act calls for FEMA to fully fund all items included in the repair scope of work, therefore staff expects and the project budget shows that FEMA is fully funding all of the work included in the repair scope of work. Historic City Hall Rehz There are however risks and cash flow issues Proiected Uses and I that must be considered On a typical As of February23, project, FEMA would determine the estimated cost of the scope of work, and write up the Repairs, PROJECTED USES Project Worksheet, funding the project at their Phase I Construction $ 1 467 000 $ estimated cost level Any differences in the Phase II Construction 9446,000 Project would be funded at project closeout Phase III Construction once the project is complete In this particular Hazardous Materials Mitigation 920,000 instance, that would mean that the City would Construction Management, have to pay out $12 million to contractors and Inspection and Permitting 1,090 000 professionals prior to FEMA releasing their Architecture&Engineering 2,110,000 funding for the Project. In talking with the Contingency 2,180,000 City's representatives from James Lee Witt and Associated and from CaIEMA (formerly Total Expenses (17,213,000) PROJECTED SOURCES OES) we believe that this scenario is unlikely FEW FundingBecause the gap is so large, the City can, ask e CCHE Funding for a "Version" prior to that. (Versions are Projected Redevelopment Funding $ - $ changes to the Project Worksheet. These can be either changes to the approved scope of work or changes in the approved funding level ) FEMA would review the City's request to determine if the request was valid Are the items being included in the cost only those items in the approved scope of work and is the projected cost reasonable? In discussions with our consultant assisting us with the FEMA process and in discussions with representatives from CaIEMA (OES), it is unlikely that FEMA will increase the Project Worksheet dollar amount at this time, but once the project is competitively bid and the proposals come in, the numbers may at that time be determined reasonable and the increased funding amount approved So while it is likely that the City will have to go out to bid and award the bid before FEMA formerly increases the funding, it is unlikely that it will have to front the increased costs through the end of the project. Staff will be working with FEMA prior to the bid so that they have time to review the bid package well in advance in order to determine that it does in fact only include those items in the approved repair scope of work. This will then leave only the reasonableness of cost determination until after the bids come in, hopefully speeding up the process While it is expected that FEMA will fund 100% of the costs of repairs, that does not relieve the City of its obligation to make sure that the repair methods are both cost 121 effective and efficient. Prior to going out to bid the construction documents will be reviewed thoroughly to insure that the tax payers dollars are being spent effectively ' MITIGATION COLUMN Projected Uses This column includes the estimated total Historic City Hall Rehabilitation costs for those items that FEMA has Proiected Uses and Sources approved as a Section 406 Mitigation As of February 23, 2010 Grant. These are items that FEMA has Rei determined were not damaged as a PROJECTED USES result of the Earthquake, but believes Phase I Construction 1 876 000 $ should be funded as a grant to prevent Phase II Construction 10,327 000 damage during future events This Phase III Construction 5, includes the following Hazardous Materials Mitigation 260 000 • Phase I Work includes the Construction Management, Inspection,and Permitting 1,220 000 demolition of the foundation and Architecture&Engineering r 2,360 000 all associated elements in Contingency 2,440,000 1, preparation for hazard mitigation Total Expenses 3000 7, work in Phase 11 This includes PROJECTED SOURCES the removal of 4'-0" of partitions & FEMA Funding ##a 10,8 491 finishes from the perimeter wall CCHE Funding 1,638,375 on the 1st through 3rd floors for the application of shotcrete, the Projected Redevelopment Funding $ $ 6,019,134 $ 6, removal of 2'-0" of partitions and finishes from the perimeter wall on the 4th floor for the application of FRP, the removal of the mezzanine floor, balcony railing and stair #5, and the removal of exterior finishes at the 4th floor penthouses for encapsulation • Structural work includes replacing the slab on grade (to get access to the foundations), new micro piles below existing foundations as well as new 12" diameter micro piles, pile caps, and shotcrete applied to the inside of the existing exterior perimeter wall (from basement to bottom of 4th floor concrete deck) Structural hazard mitigation work also includes strengthening of the URM walls, FRP overlay to the inside of the 4th & 5th floors (central dome walls), exterior encapsulation of the penthouse hollow tile walls, repairing cracks in the concrete floors, connecting the mezzanine balcony to the perimeter wall, and new plywood sheathing at level 5 mezzanine floor • Structural mitigation work also includes the removal and replacement of previous structural bracing of the balustrade at 4th floor roof deck, removal of existing penthouse roofing, new plywood sheathing and allowance for new rafter tails of penthouse roofs • Fagade hazard mitigation work includes anchoring the face wythe of brickwork to back-up wythes, anchoring all obtuse corners of brickwork at the lower rotunda, rebuilding brick at sill and jambs of altered windows, installing new cement plaster parge coating at top surface of brick parapet, removal of existing concrete 122 block infill in balustrade and installation of temporary balusters, and dismantling, cleaning, and reinstalling terra cotta capping Hazard mitigation work includes the Now* removal, storage, and reinstallation of all windows in areas of affected by shotcrete installation • Fagade mitigation work also includes all encapsulation to the exterior penthouse walls and related work. Repairs to the 4th floor penthouses include installing new structural integral cement plaster, reinforced with heavy gauge metal lath as well as window and door repairs • Roof mitigation work at the penthouses include replacing existing roofing, new plywood sheathing, and replacing roof structure and eaves overhang as needed • All interior works are to be done in accordance with the standards outlined in the Repair scope above • Interior work categorized as hazard mitigation includes all partition walls, floors, and ceilings affected by structural repair work (4'-0" from exterior walls for shotcrete installation on 1 st to 3rd floors and 2'-0" from exterior walls for FRP installation on 4th & 5th floors), basement partitions, and carpet replacement on first and second floors affected by structural mitigation work. • Removal, storage, and re-installation of all interior doors are categorized as hazard mitigation work. • Reinstallation of the staircase to Level 5 Mezzanine, reinstallation of mezzanine floors, and reconstruction of mezzanine balcony railing • Site work includes construction of the new ramps and stairs and an allowance for unidentified site repairs Original construction (no soft costs) estimates for Phase I and Phase II work that FEMA has considered hazard mitigation came in at $10 4 million, current estimates put it at $1 8 million higher Some of the differences include • Foundation Repair is expected to come significantly lower than previously expected due to the change from a standard pile system to the micro pile foundation system being proposed • As part of developing construction documents and additional field investigation, it was determined that the windows were not supported by the masonry walls as thought, but instead are supported by interior stud walls Shotcrete must be installed at the interior face of the exterior walls and so all materials at those locations will be necessary along with removal & reinstallation of the windows at shotcrete walls • Removal of ceilings and other finishes adjacent to shotcrete were originally included in the cost of HVAC repair This work will have to be done as part of shotcreting • Once final engineering calculations on wall strength were run, it was determined that the thickness of the shotcrete walls had to be increased in order to meet current code • At the pre-design phase it was believed that the project would be done at one time rather than phased The need for phasing increased costs for waterproofing and protection (Staff is currently re-evaluating whether it is now more cost effective to combine Phase I and Phase II) 123 • Other items include costs associated with the mitigation work that were previously classified as either HVAC work, electrical etc For example the foundation work in the basement will require work to restore the HVAC system that was damaged, removed, etc as part of the foundation work. Projected Sources The City received $2,000,000 in grant Historic City Hall Rehabilitation funds from the California Cultural and Proiected Uses and Sources Historical Endowment Fund to put As of February 23 2010 towards the repair and rehabilitation of Repalr__ ,MitiIgationthe City Hall $1 6 million of this has been PROJECTED USES applied toward the architecture and Phase I Construction ### $ 1,876,000 $ engineering costs of the mitigation Phase II Construction ### 10,327,000 Phase III Construction ## portion of the project. The City has Hazardous Materials Mitigation ### 260 000 ## currently spent about $1 3 million of Construction Management, these funds to date Inspection,and Permitting ### 1,220,000 ## Architecture&Engineering ### 2,360,000 ## In addition to the CCHE grant, FEMA Contingency ### 2,440,000 ## has included a $10 8 million grant to fund Total Expenses ### (18,483,000) ## "hazard mitigation" work. This funding PROJECTED SOURCES. was determined based on a benefit cost FEMA Funding ### 10,825 491 analysis which looks at use of the CCHE Funding 1,s3s,37 ## building, expected damage/casualties in Projected Redevelopment Funding $ $ 6,019,134 ## future events, probability of future events and other similar items It then looks at the items being proposed to determine if the cost is worth the expected benefit of the improvement. The $10 8 million grant was just enough to cover construction of the items classified at construction (using 2005 construction costs) but did not include funding for architecture and engineering, hazardous materials abatement, construction management, inspection, permitting or other items that might arise during construction Included in City's second appeal to the FEMA is the transfer of some items from the mitigation category to the repair category The Section 406 grant for hazard mitigation has already been committed at $10 8 million This flat maximum amount is available to the City to make improvements to the building The amount is not reduced by any transfers from mitigation to repairs In essence, a shift as requested in the second appeal would ensure 100% FEMA funding on the transferred items and would reduce the City's portion of the contribution necessary under the mitigation category Based on the Stafford Act, FEMA policy, and past practice, staff and City's consulting experts agree that much of the restoration work that FEMA categorized as mitigation was categorized incorrectly and is, in reality, repair work. Although the categorization of the items may seem quite straight forward to the average person, as discussed above, decisions like this are subject to individual interpretation by the FEMA. In the event that FEMA upholds its previous decision and disagrees with the City on the transfer between 124 categories, there will be a $6 million funding gap that will need to be picked up the City or RDA. While most of the items categorized under mitigation are actually repair items and are required to be done in order to repair the building according to the current code, there may be some true mitigation items that are choices We are currently working with our architects and engineers and look forward to working with our construction management team in examining all of the work proposed under hazard mitigation to determine if there are some items that can be eliminated from this scope of work, thus reducing costs. Of course, true hazard mitigation is intended to save property and lives in future events, so a current costs savings and potential future losses must be balanced Staff will bring any potential eliminations/savings from this category of work to Council at a future meeting OTHER COLUMN Projected Uses This column includes the cost for items that are not included in either the FEMA repair scope of work or the FEMA Hazard Mitigation scope of work, but are necessary for City Hall to be moved back into the building The bulk of the costs here are related to code upgrades which are of course, designed for the safety of the building and its occupants This, however, is also the category Historic City Hall Rehabilitation in which there is significant Projected Uses and Sources discrepancy over other items that As of February 23,2010 can affect the final project costs Re alr b atio Oth r PROJECTED USES There are code issues related to Phase I Construction ### #### $ Phase II Construction ### 1 egress and fire protection over Phase III Construction 5,000,000 which the Building Official and Fire Hazardous Materials Mitigation ### #### 130,000 Department will be making Construction Management, determinations While most code Inspection,and Permitting ### #### 500,000 issues are very straight forward, Architecture&Engineering ### #### 600,000 the historical building code gives Contingency ### #### 1,000,000 the Building Official some latitude Total Expenses ### #### 7,230,000) (4 in determining requirements PROJECTED SOURCES Balancing the desire to meet FEMA Funding ### #### 2 current codes with the desire to CCHE Funding #### 361,625 preserve historical integrity will be Projected Redevelopment Funding $ #### $6,868,375 $ 1 at the discretion of the Building Official The more flexible issues relate to programming, comfort, and visual appeal, and may be subject to decisions that the Council and community make For example, one item that would fall under this category would be the location of the Council Chamber If the decision is made to house the Chamber on the fourth floor rotunda space, then 125 allocations must be made to upgrade the elevator, restrooms, and emergency egress Housing the Chambers on the first floor rotunda space would not trigger elevator, restroom, or egress issues, but would spur other costs and efficiency issues This specific issue of the location of the Chamber will be discussed in detail at a later Council meeting For now, it is important to remember that there are decisions to be made that will affect the final budget for this project. Work currently categorized as falling under the City's responsibility includes the following • Programming, design, and construction of the interior spaces of the building in order to insure the most effective use of space while retaining the historic fabric of the building This work includes demolition, revising floor plans, revising ceiling plans, revising interior spaces, security design and lighting design changes • Code upgrades including stair #1 enclosure, stair #1 egress directly to the exterior, fire rating impacts (doors and walls), sprinkler system, toilet count, ADA improvements including the elevator, and exiting and emergency lighting • There will also be code impacts related to the location of the City Council These upgrades are dependent upon where Council chooses to locate the Chambers but may include restrooms at the fourth floor, sprinkler systems, changes to the penthouse layouts, acoustical work (if on first floor), and path of travel/security • Mechanical, electrical and plumbing work (if denied by FEMA) will include mechanical system replacement including mechanical plant, ceiling impacts due to mechanical and related code upgrades • Restoration Items funded by the CCHE grant include replacement of the entry ` door with a more historically accurate door and parapet balustrade replacement. Proiected Sources The funding for the items currently categorized as "Other' will be Repair itidatw otf7er: solely the City's responsibility The PROJECTED USES City remains hopeful that some of Total Expenses ### #### (7,230 000) the code requirements and the PROJECTED SOURCES HVAC system will eventually be FEMA Funding ### #### funded by FEMA, however it is CCHE Funding #### 361,625 prudent to budget the project Projected Redevelopment Funding $ - #### 6,868,375 $ assuming the worst case scenario In other words if for some reason FEMA does not agree to repair the HVAC system, it is still broken and it still must be repaired/replaced prior to moving back into the building The proposed budget is meant to insure that the City has a plan prior to the start of the project that will allow it to complete the project. The City has actively been seeking grants for the project and was successful in obtaining a $2 million grant from CCHE While the majority of this grant is being applied 126 toward architecture and engineering costs for work categorized as hazard mitigation, there is about $361,000 slated toward the purchase of a front door, which will be more in line with the historical character of the building, and for replacement of the balustrades with a more historically accurate substitute The City has recently applied for an additional $500,000 in CCHE funds and is looking at the possibility of applying for ARRA fund to assist with the HVAC replacement. Staff will continue to look for grant and donation opportunities to help alleviate the projected $6 9 million redevelopment contribution toward the work categorized as "Other" HOW SOLID ARE THE NUMBERS? Where do the budgeted numbers come from and how solid are they? These are both valid questions After all, it was only a year ago that the City was expecting that the Project would come in substantially below the current estimates Obviously, the exact cost of the project cannot be determined until after it is complete, but as more data is collected and prepared, the total project estimate is better able to approximate the real cost. Current numbers are substantially more solid than those projected last March In March, the project estimates still relied on the accuracy of the cost estimate that was prepared back in March of 2005 At that time, the only available information from which to prepare the estimate was the preliminary repair and rehabilitation plan Adjustments to the estimate were expected with the flow of new information and data, and all of the changes that have come about in the last five years During this time, significant work has occurred that has provided additional detail on which to base the cost estimate Current project estimates are now based on information as detailed below• • Phase 1 & Phase 11 Historic City Hall Rehabilitation Construction These estimates Projected Uses and Sources As of February 23,2010 were taken from cost estimates prepared by Davis Langdon Davis Langdon provides PROJECTED USES Phase IConstruction Q1467 00 $ 1,876,000comprehensive construction Phase h Construction 00 10,327,000 cost management services and Phase III Construction has been part of our Architecture and Engineering team since the beginning The construction costs estimates that they developed were based on the 100% construction documents that were submitted to the City in October of 2009 for plan checking Some of the assumptions that went into the estimates were as follows o A start date of April 2010 for Phase I and of January 2011 for Phase II (We are currently about 2 months behind these start dates, however, current construction market data is not projecting significant movement in the construction market in the next few months ) o A construction period of 6 months for Phase I and a construction period of 18 months for Phase II 127 o The contractor will be required to pay prevailing wages o The general contractor will have full access to the site during normal business O There are no sub-phasing requirements o The general contract will be competitively bid with qualified general and main o There will not be small business set aside requirements The costs developed by Davis Langdon are for construction costs only and exclude other "soft costs" such as architecture, engineering, testing, inspection, and hazardous materials handling A complete list of exclusions in included in their report which is attached • The estimate for Phase III Historic City Hall Rehabilitation ojected Uses and Sources Construction was developed by PrAs of February 23,200 Pfeiffer Partners The Phase III scope of work has not been R air •ti�at,o Other PROJECTED USES defined yet and will be Phase IConstruction #### #### $ $ dependent on Phase I Construction #### 1 o Success of the FEMA Phase hI Construction 5 000,000 appeal process There are several code requirements that have been denied by FEMA and are under appeal In addition to the code items, FEMA has denied funding for the HVAC system until the City can prove that the units are damaged (As part of deconstruction, the City will have easier access to some of the HVAC units and will be doing testing and providing documentation to FEMA at that time ) o Location of City Council Chambers The code requirements and associated costs will be different depending on where the Council Chambers are located o Extent of changes to the interior space The City has the desire to make the Historic City Hall into the most efficient City Hall possible, but this will require some changes to the non-historic interior spaces The cost of these changes will vary depending on the choices that the City selects The City has not yet contracted with the Architecture and Engineering team for Phase III work, so there are no drawings and there have been no formal decisions on what this work will include This estimate has not been developed by a cost estimator using construction documents Instead, this estimate is an informed guess developed by Pfeiffer based on their knowledge of the building and conversations with City staff The estimate assumes that: o FEMA funding will remain the same (no progress will be gained from appeal) o The Council Chambers will remain on the fourth floor o Interior renovations will include substantial changes to interior spaces -100 128 • Hazardous Historic City Hall Rehabilitation Materials Projected Uses and Sources Mitigation is As of February 23,2010 a rough Repairs Mitigation Other Total estimate PROJECTED USES: based the Phase III Construction 5.nnn1nnn 5000,000 Hazardous Materials Mtigation 920,000 260,000 130,000 1,310,000 pre-design Construction Management, estimates from the architecture and engineering team The exact extent and additional cost of this work is not known at this time The City is in the process of contracting with a hazardous materials testing and consulting firm The first phase of their work will include testing the entire building to determine what hazardous materials are in the building and must be abated At this point it is assumed that the majority of the hazardous material exists on the third and fourth floors and will be included in the repair scope of work, so 70% of the estimated cost is currently allocated to repair, while 20% is allocated to mitigation and 10% to other • Construction Management, Inspection and Permitting are estimated at 10% of the cost of construction This line item includes the cost of professional construction management, necessary inspections, plan check costs, other permitting costs, and other miscellaneous costs associated with construction The City is in the process of hiring a construction management firm and will be bringing a contract before the Council in the near future • Architecture and R �-. " Engineering PRUECTED USES' ilrr% costs were tPU LKAILA IIVt kJWIKaly IILMI WU I,LLU,UUU :AAJ LAA) r generated from Architecture&Enginee-ing 2,��o,000 z3so,000„�-.-,­600,0o0,% two sources In rm ••'" July of 2008, the City executed a contract with Pfeiffer Partners for Phase I & Phase II work. The contract was a fixed fee contract totaling $3 9 million + reimbursables (The City has spent $2 9 million to date on this contract.) The City has not executed a contract for Phase III work and this amount will be negotiated as the scope of work develops The current budget figure for Phase III is estimated as a percentage of construction • Contingency figures are estimated at 20% of construction For planning purposes on capital projects, it is generally considered reasonable to include in the budget a 10% to a 20% contingency for unanticipated issues that may arise In the case of the rotunda project, it is particularly important to include a 20% contingency when estimating total project costs The building was constructed over 90 years ago The original construction documents are not available, so some assumptions were made about the construction types and methods Additionally, the building's functions have varied greatly over the years from office-type settings to a boys' boarding school Certainly, modifications on the building's interior were made during that time Additionally, there are likely many components of the building's construction that just aren't able to withstand over 90 years of wear and tear Many of these items are visible and have been 129 identified, but it is reasonable to presume that other items may become apparent after the building is opened up and more carefully examined Staff anticipates that the full 20% budgeted for contingency will be used for the benefit of the *4001 project. FUNDING This project is huge It is the largest project in the history of the City in terms of financial commitment, grant funding, community interest, and profile Based on the estimates discussed above, the RDA, acting in support of the City, will need to fund almost $13 million to pay for the rehabilitation costs that are not currently funded by FEMA or CCHE With the economy as it is, the City is tightening its belt just like many of the individual members of the community are The City has been actively working on Council's top priority of economic development with the end result of enhanced quality of life for the community and fiscal stability for the organization Unfortunately, the results of this work haven't yet netted a windfall of $13 million for use on the project. How, then, would the City even begin to complete the rehabilitation? BONDS Bonds may be the answer Initial discussions with bond brokers have indicated that the City could issue $14 6 million in bonds, to be secured by redevelopment increment. The chart below indicates what Redevelopment Agency's financial statements might look like with such an issuance `err/►° 130 COMBINED REDEVELOPMENT AGENCY (Excludes Only Low/Moderate Housing Fund) Estimated I Estimated Estimated Estimotpdj Estimated '.200912010 , ;2010/2041 , 2011/2012 ; 20'12%2013: 2013/2014 Revenues Tax Increment $ 2,354 070' $ 2,359 580"' $ 2,377710 $ 2,409380 $ 2,470200 ERAF Shift (1 335,320) (275,990) - - - Rent Income 373,600 373 600 373 600 60 000 - Interest 176,600 61 900 54 250 60 750 74 750 Total Revenue 1 568 950 2,519090 2,805,560 2,530130 2,544950 Expenses Operations & Main Street (706,010) (721 650) (742,530) (762,720) (782,980) Debt Service-2004 bonds (966 420) (968,160) (968,370) (968,020) (966 930) Debt Service -New Bonds - (526,740) (704,320) (714,270) (769,310) Economic Development (133,330) (75 000) (90 000) (90 000) (95 000) Printery (32,010) - - - - Creek Improvements (25,000) (25 000) (25 000) (25 000) (25 000) Zoo Restroom & Entrance (987 170) - - - - Lake Park Sign & Frontage (430 180) - - - - Streetscape II & III (1 998,420) - - - - Historic City Hall - - - - - Maiden Statue Restoration (286,880) - - - - Other (20 380) (5 000) (6 000) (6,000) (6 000) Total Expenses (5 585 800) (2,321 550) (2,536,220) (2,566 010) (2,645,220) Net Income (4,016,850) 197,540 269,340 (35,880) (100,270) Available Fund Balance Beginning of Year 10 122,998 5 401 318 5,269848 5 797 188 5 761 308 Other Sources / (Uses) (Loans To)/ Repayment From Historic City Hall Fund - (605 000) (1 242,000) - 3,569 000 Colony Square Loan Guarantee (1 500 000) - 1 500 000 - - Loan From / (Repayment To) Affordable Housing Fund 795,170 275 990 - - (1 071 160) $ 5401 318 $ 5269848 $ 5,797188 $ 5,761 308 $ 8,158,878 The issuance of $14 6 million of City / Agency Lease revenue bonds would net approximately $13 million in funds for the Historic City Hall Project. The debt service numbers above reflect the wrap around lease financing as proposed by Mark Curran at Council's January 30, 2010 strategic planning session Every decision carries with it the potential to seize either a current opportunity, or to reserve an opportunity for the future By holding fiscal responsibility as a key priority, the present and past Councils have agreed on policies that have afforded the City options related to funding for this project. Finding a way to rehabilitate the building 131 would have been much more difficult had the existing and previous Councils not had the foresight to hold the improvement and maintenance of fiscal stability as a top priority Fortunately, the City is now in a good position to seize the opportunity to issue bonds to fund $13 million of the project. After the bond issue, the Agency will have sufficient funds to bank roll this large project. Looking forward through fiscal year 2013/2014, it is estimated that there will be approximately $4 million - $5 million available for other projects for the next five years While the bond issue allows for some flexibility to fund other projects, a significant piece of the Agency's funding capacity will be used for the City Hall rehabilitation This project will enhance the downtown area, but at the same time, will lessen the Agency's capacity to accomplish other improvements and capital projects in the Redevelopment Area CASH FLOW On a project of this size, it is critical to estimate the cash flow necessary to complete the task. The $13 million is the City's portion of rehabilitation costs That does not include the amount of cash flow to cover the period from expenditure to FEMA reimbursement, nor does it include the 10% retention that is withheld from reimbursement until the close out of the project. Ideally, the City should be able to request reimbursement from FEMA up to 30 days prior to the actual expenditure of funds Requesting funds in advance of the release of the check assists the requesting agency in the management of cash flow However, the funding requests (which come from FEMA through Cal EMA) have historically taken greater than 30 days to be processed So while the 30-day reimbursement turn-around helps to expedite the funding, cash flow will still be affected The other half of the cash flow issue is the 10% retention FEMA withholds 10% of the project reimbursement through the close out of the project. Unfortunately, the final close out could take a couple of years following the completion of the construction With the information available today, the estimate for the FEMA funded portion of the project is $28 million Ten percent of that would bring the retention amount to $2 8 million Staff is estimating that previously ($1 7 million) and currently allocated ($1 8 million) RDA loans will cover the cash flow needs related to the delay of reimbursement funding OOMBINED REDEVELOPMENT AGENCY(Excludes Only Low/Moderate Housing Fund) Estimated I Estimated; .Estimated Estimated Estimated 2CX3912010 2010/201"1 2 1 /2012 20'12/X1'13 ; ti2Q13/2014 Other Sources/(Uses) (Loans To)/Repayment From Historic City Hall Fund <::=- (605,000) (1,242,000) - 3,569,000 Colony Square Loan Guarantee (1,500,000) - 1,0Uu,UUU - 132 Options The rotunda building is obviously not the average City Hall It is not just the icon of the fir' City, but it is also a work of art. The artistry and craftsmanship that went in to the building are unmatched However, repairs to such intricate features also come at a high price Certainly, the costs of repair are more than anyone anticipated And, as good stewards of the community's money and assets, it is important to investigate all the available options to ensure that the best decision is being made There are four relevant options Option# Project Type Repair funding Hazard mitigation funding Temporary facility funding 1 Standard uncapped for scope of work $10 million capped full 2 Improved capped none limited 3 Alternate capped less 10% none none 4 Demolition & capped less 10% none none possibly would need to Rebuild be repaid 5 Abandon none none none; possibly would need to be repaid OPTION #1- STANDARD PROJECT The first option is to proceed as planned This would mean that the building would be rehabilitated to its pre-disaster condition and would retain the function and size of City Hall This option gets the highest level of financial support from FEMA. FEMA and the City agree on a scope of work for repairs, and all repairs that fall under that scope of work will be fully funded by FEMA. The additional $10 8 million in hazard mitigation category funding is also available at the capped amount for FEMA approved elements that do not fall under the repair scope of work. The temporary facility assistance is fully funded OPTION #2 — IMPROVED PROJECT Option two is an improved project. Similar to what happened with the Printery and the Youth Center, an improved project is one in which the function of the facility remains the same, but the capacity is increased In the case of the Printery, the square footage of the new building was more than the old building, and thus the capacity was increased Funding for improved projects is capped at the PW amount. Additionally, these projects are not eligible for hazard mitigation funding, and the funding for temporary facilities is limited If the City, for example, decided to build a new, larger City Hall in another area of town, funding would be capped at the PW repair category amount, and the City could be asked to refund a portion of the monthly rental on the current City Hall (in the Creekside building) The $10 8 million in hazard mitigation funding would go away 133 OPTION #3 —ALTERNATE PROJECT A third option would be to repair the rotunda building but use it for a different purpose Alternate projects are defined by the change in function If, for example, the building 1400 was rehabilitated and used for a museum or a performing arts center instead of City Hall, funding would be capped at the PW repair category amount, less a 10% penalty Like option two's improved project, the $10 8 million in hazard mitigation funding would vanish Additionally, all of the temporary facility funding could be in jeopardy This would be a very expensive option Additionally, FEMA would need to approve the new use of the building in advance OPTION #4— DEMOLITION AND REPLACEMENT The forth option is demolition The building is listed on the National Register of Historic Places and is a California Registered Historic Landmark. Both of these distinguishing features limit the City's project options Accordingly, the building may only be demolished if it is an imminent threat (it's in danger of collapse) or if the State Office of Historic Preservation (SHPO) has granted approval In the unlikely event that the City could make the findings and determine that the building was an imminent threat and it was in danger of falling over and damaging other buildings or people, that decision could be subject to several challenges Members of the public or other interested parties could file lawsuits and FEMA would certainly be reviewing the findings prior to releasing any funds. If there were any challenges and if they were decided in the legal system that the City Hall could be demolished, work could proceed It is unlikely that SHPO could sign off on demolishing the building as their mission is to protect historical assets across the State If there is no practical way to save the building and if it was rebuilt it in a similar manner, with similar artistry and construction features, SHPO might approve a project. The architects have estimated that to rebuild in a like fashion would cost well over $150 million due to the amount of detail and historic replication that would be necessary In both demolition scenarios, it is likely that FEMA would consider it an alternate project, and would fund accordingly FEMA funding would be capped at the $5 million currently allocated for repair The $10 8 in hazard mitigation funding would vanish Funds to demolish the building and clear the site would be subtracted from the $5 million allocated by FEMA and any remaining funds could be used toward a new City Hall, purchase of the Creekside building or it could be moved to another project. OPTION #5 —ABANDON THE PROJECT The fifth and final option is to just drop the project all together If the City decided that it is just too costly to rehabilitate the building, and wasn't worth it, the project could be completely abandoned The structure would still be standing in a prominent place in the middle of downtown The Council's top priority is economic development, and development of the downtown core is one of the key areas of town Left alone, the structure could go from a piece of Atascadero's history and culture to an eyesore 134 Because of the reasons cited above, the building could likely not be demolished, and walking away from the project now would only leave the problem for coming generations to solve Financially, this option would not necessarily be the most frugal Funding offered by FEMA would dissolve, and the temporary relocation assistance already received from FEMA could possibly be in jeopardy Costs would be incurred to keep people out of the building, and the associated extra work for the public safety departments and potential increase in crimes would need to be taken into consideration The deteriorating structure could be a drag on the momentum of economic development. Because there are significant amounts of loose materials subject to falling, the building is considered dangerous and wouldn't be safely accessed for maintenance on the interior nor on the exterior or landscaped areas Beyond just the financial, safety, and unsightly issues cited above, are the issues of maintaining this piece of history, the concerns of the community, and the interests of the state and federal historic preservation offices For all of these reasons, it is reasonable to assume that abandoning the project would create more problems than it would solve, and it could be a very costly option Each of these options was discussed at length as part of the March 12, 2009 Council Workshop on Historic City Hall An audio and video archive of that meeting is on the City's website and is worth reviewing FEMA HISTORY AND UPDATE As required by FEMA legislation and policy, the City submitted the damage assessment and rehabilitation plan to FEMA in April 2005 This was a detailed report, including two large volumes of data and narratives in excess of 500 pages and one complete set of drawings demonstrating all the quake related damages and the most cost-effective methods of repair The City requested construction costs of about $24 million in the category of "repairs" and another $1 7 million of construction costs in the category of "hazard mitigation" Both the amount and the category of the request are key components of the report to FEMA. The Stafford Act, the legislation that governs FEMA, funds projects through various categories, each with pertinent rules and restrictions FEMA reviewed the City's original damage assessment and rehabilitation report for almost three years During this period, the City was somewhat immobilized as far as construction progress was concerned FEMA would not fund anything over and above the agreed on scope of work on the project. But until the City received a response to the rehabilitation report, there was no agreed on scope of work. The City did not want to allocate money to complete construction documents, just to have to change them when the FEMA report came in 135 In December of 2007, FEMA finally responded to the City with a Project Worksheet (PW) A PW is essentially the contract between the City and FEMA, indicating scopes of work, approved repair methods, levels of funding, and the categories under which the funds are made available The City disagreed with FEMA on many of the findings in the PW Of the City's request for $24 million in the repair category, FEMA agreed to only $4 6 million Many of the key elements of the project that were damaged by the quake were denied as eligible by FEMA. Hazard mitigation, which is generally a very small percent of the repair category, was funded at $10 8 million The funding of hazard mitigation at $10 8 million was unexpected, and far surpassed the City's request of $1 7 million An inspection of the details indicated that the mitigation category funding was exceptionally large because many of the damaged elements that the City requested to be rehabilitated under the repair category were instead funded by FEMA under the hazard mitigation category This effectively capped FEMA reimbursements and increased the City's financial risk. Repairs Hazard Mitigation The City Requested $24,094131 $1,724,783 FEMA Funded $4,628,602 $10830,863 The City met on several occasions with FEMA and the State of California Emergency Management Agency (CaIEMA, previously known as OES) to review the PW and try to provide the agencies additional information and supporting documentation It was hoped that a better understanding of the project and its complexities would be v..r communicated, therefore, leading the way to equitable solution for all parties Unfortunately, the discussions were not an effective method in finding a common ground The City therefore pursued its right to file a first appeal to the finding in FEMA's PW The first appeal was filed in February, 2008 In response to some of FEMA's concerns, the City provided FEMA new information and test results supporting the claims in the original damage assessment and rehabilitation report. The City requested that $9 1 million of funding that FEMA categorized as hazard mitigation should be properly re- categorized as repairs The City also updated its request for funding for architecture and engineering services (A & E) FEMA representatives had indicated that the amount for A & E should have been included in the PW, and FEMA legislation indicates that A & E is a reimbursable part of the project. The City's new total requested funding from FEMA was $25 8 million 136 Request A & E Hazard *AW Summary Services Repair Mitigation Total Approved PW $356,753 $4,628,602 $10,830,863 $15,816,218 Appeal Request 2,660,628 16,448,147 -9,106,080 10,002,696 Revised PW $3,017,381 $21,076,749 $1,724,783 $25,818,914 FEMA responded to the City in December 2008 The response was again disappointing FEMA agreed to move only about $5,000 from the hazard mitigation category to the repair category, and funded an additional $166,738 of the $10 million requested To the City's dismay, at least one of FEMA's consulting technical experts that assisted with the preparation of the original PW also worked to prepare the first appeal By definition, an appeal is the request for review at a higher level, never at the same level, and never the same individual The Stafford Act and the associated FEMA policies are sometimes quite general and must be interpreted This leads to differences of interpretation between individuals. Fair and impartial consideration is lost if the same person that helped to interpret the original request is asked to interpret the appeal as well In the United State judicial system, an appellate court is always at a higher level that the original court. Fair and impartial consideration is implied in the Stafford Act and ' is one of the foundations of this country's judicial system Again, the City met with FEMA and members of CaIEMA in efforts to come to a consensus None was reached The City then filed its second and final appeal with FEMA in April, 2009 The City again provided even more information and research results to FEMA, and further fine tuned its estimates The City's requested funding increased to $27 4 million, based on the ever-updating flow of data To date, the City has not received any response from FEMA on the second appeal Request" A & Se-- es Repan Hazard Total. Sumiria `" iz .: Miiti' ation Approved PW $356,753 $4,628,602 $10,830,863 $15,816,218 City's First $3,017,381 $21,076,749 $1,724,783 $25,818,914 Appeal Request FEMA's First $356,753 $4,800,712 $10,825,491 $15,982,956 Appeal (+$172,110*) (-$5,372*) (+$166,738*) Response* City's Second $4,463,453 $21,199,446 $1,724,523 $27,388,322 Appeal (+$4,106,700) (+$16,398,734) (-$9,100,968) (+$11,404,466) Request" 137 *Approved in FEMA response to First Appeal $166,738 in additional repair funding, $5,372 in hazard mitigation re-characterized as repair **Total project funding request in bold. Additional funding requested above that which has already been approved by FEMA is in parentheses Interacting with FEMA as the City has on this project for six years now has been an interesting experience It is logical to think that the Stafford Act spells out the rules, and FEMA representatives simply apply the legislation and policies to the City's data, and an objective and equitable number is automatically generated Unfortunately, the reality is that it just isn't that easy The Stafford Act is a broad umbrella of legislation, to generally guide the workings of the Federal Agency Subsequent to each event, specific FEMA policies are adopted that apply to the relevant event. Often times, decisions are made based on previous experiences, similar to case law Other times, it appears that previous experiences are held invalid, and are not subject to repeat. To some degree, almost every finding is subject to interpretation Just as a defendant may not select his or her own judge at a hearing, the City has relatively no influence on, and frequently no knowledge of, who at FEMA may be making the interpretations Over these last six years, the City has contracted with two different consultants Both of these experts have extensive experience in dealings with FEMA, and have provided invaluable advice to the City in regards to the appropriate level and type of communications with FEMA. In talking with other local agencies that have gone through similar rehabilitation experiences, staff has been advised to neither communicate too harshly and frequently, nor communicate too meekly or infrequently It seems the delicate balance is most beneficial the FEMA/City relationship Current Progress Pfeiffer Partners, the City's architects, have been working diligently to complete the pre- construction steps of the project. After completing the work on the damage assessment and rehabilitation report and coming to an agreement with the rest of the City's project team, the architects began drawings for the next steps In order to keep accurate and separate records for purposes of FEMA reimbursements, this project will be completed in three phases Phase I Deconstruction Phase II Construction Phase III City funded repairs Each phase requires completely separate plans and drawings Pfeiffer has completed both Phase I and Phase II construction documents, and has submitted them to the City's building department for plan check. The first plan check has been completed The City team is waiting for an approved funding plan, including a funding commitment from FEMA, prior to re-submitting the documents for second plan check. As indicated earlier, the City has not yet received from FEMA a response to the second appeal 138 Request for Proposals (RFP) for the Hazardous Materials and Environmental Clearance Survey Services was distributed in October The RFP was advertised in planning rooms both inside and outside the county and also posted on the City's web site Three firms responded to the RFP, but one firm declined to interview Based on experience, reputation, credentials, understanding of the job and fees, Millennium Consulting was the first choice of the interview panel Millennium has years of experience with hazardous materials removal and testing and in working with historic buildings and FEMA-funded projects City staff is completing the necessary steps to award this contract. RFPs for Construction Management of the project were released in October and advertised in eight different California counties Out of the twenty firms that participated in the mandatory walk-through in November, only five companies submitted proposals All five were interviewed Two of the five firms have been selected for a final working interview Staff will be making a final selection, negotiating the contracts (one for FEMA work and one for non-FEMA work), and bringing the contracts to Council for award at a future date CONCLUSION Although the road has been long and dusty on the way to rehabilitation for the Historic City Hall, the Project is gaining momentum The complexity and scale of the Project has added to the overall challenges and time necessary to complete the Project. The financial support that the City will be getting from FEMA is welcomed assistance, but in exchange, further layers of intricacy are added to the mix. Staff is hopeful for a fair and equitable response from FEMA to the City's second appeal, and looks forward to a good working discussion on the most recent cost estimate increasing the City's total project cost to $43 million Council will continue to be updated as more information is learned and clear options are firmed up This is the largest project in the history of the City, and it will be rewarding for the Council, the community and for staff to finally see physical progress on the rehabilitation of the building this summer FISCAL IMPACT There is no fiscal impact to tonight's action, however the current estimated City contribution to the City Hall Project now stands at $12 9 million ATTACHMENTS A. Davis Langdon Construction Document Cost Plan for Package 1- Demolition B Davis Langdon Construction Document Cost Plan for Package 2- FEMA Repair and Hazard Mitigation 139 Attachment A Ud I Vjb Langdun CONSTRUCTION DOCUMENT COST PLAN for Atascadero City Hall Package 1 Demolition Atascadero, California November 16, 2009 140 Atascadero City Hall Construction Document Cost Plan Package 1 Demolition November 16, 2009 Atascadero, California 016-07150.490 CONTENTS Page Nos Basis of Cost Plan 1 Inclusions 3 Exclusions 5 Overall Summary 6 Demolition (Repair Locations) Component Summary 8 Demolition (Mitigation Locations) Component Summary 19 Davis Langdon 141 Atascadero City Hall Construction Document Cost Plan Package 1 Demolition November 16, 2009 Atascadero, California 016-07150.490 BASIS OF COST PLAN Cost Plan Prepared From Dated Received Drawings issued for Cover Sheet D000 - D003, D011, D013, D020 10/13/09 Demolition D1 10 - D1 17, D160 - D165, D210 - D216, D251 - D275, D281, D311, D312, D320, D321, D351 - D354, D361, D363, D414, D441, D563, D701 - D704 10/13/09 Outline Specification Discussions with the Project Architect and Engineers 1400 Davis Langdon( `� Page 1 142 Atascadero City Hall Construction Document Cost Plan Package 1 Demolition November 16, 2009 Atascadero, California 016-07150.490 BASIS OF COST PLAN Conditions of Construction The pricing is based on the following general conditions of construction A start date of April 2010 A construction period of 6 months The general contract will be competitively bid with qualified general and main There will not be small business set aside requirements The contractor will be required to pay prevailing wages There are no sub-phasing requirements The general contractor will have full access to the site during normal business Davis Langdon Page 2 143 Atascadero City Hall Construction Document Cost Plan Package 1 Demolition November 16, 2009 Atascadero, California 016-07150.490 INCLUSIONS Package 1 Disassembly& Demolition Package 1 consists of the disassembly and demolition work related to the FEMA Repair and Hazard Mitigation work for the Atascadero City Hall, California The report is presented into (2)two different sections, i e Repairs and Hazardous Mitigation The work categorized as REPAIR includes the disassembly of the exterior of the Upper Rotunda to structure(including removal and salvage of roofing tiles at the dome and skirt roofs, removal and salvage of brick and stone work, and removal and salvage of wood cornices and deco rafter tails), the removal of finishes from the interior of the Upper Rotunda, the removal of interior finishes (as noted on the drawings) due to damage caused by the earthquake,the demolition and salvaging of Stair railing #2, and the demolition of the non-compliant ADA access ramp The work categorized as HAZARD MITIGATION includes the demolition of the foundation and all associated elements in preparation for hazard mitigation work in Package 2 including the removal of 4-0" of partitions &finishes from the perimeter wall on the 1 st through 3rd floors for the application of shotcrete, the removal of 2'-0" of partitions and finishes from the perimeter wall on the 4th floor for the application of FRP, the removal of the mezzanine floor, balcony railing and stair#5, and the removal of exterior finishes at the 4th floor penthouses for encapsulation Davis Langdoni Page 3 144 Atascadero City Hall Construction Document Cost Plan Package 1 Demolition November 16, 2009 Atascadero, California 016-07150.490 INCLUSIONS BIDDING PROCESS-MARKET CONDITIONS This document is based on the measurement and pricing of quantities wherever information is provided and/or reasonable assumptions for other work not covered in the drawings or specifications as stated within this document. Unit rates have been obtained from historical records and/or discussion with contractors The unit rates reflect current bid costs in the area All unit rates relevant to subcontractor work include the subcontractors overhead and profit unless otherwise stated The mark-ups cover the costs of field overhead home office overhead and profit and range from 15%to 25%of the cost for a particular item of work. Pricing reflects probable construction costs obtainable in the project locality on the date of this statement of probable costs This estimate is a determination of fair market value for the construction of this project. It is not a prediction of low bid Pricing assumes competitive bidding for every portion of the construction work for all subcontractors and general contractors with a minimum of 4 bidders for all items of subcontracted work and 6-7 general contractor bids Experience indicates that a fewer number of bidders may result in higher bids conversely an increased number of bidders may result in more competitive bids Since Davis Langdon has no control over the cost of labor, material, equipment, or over the contractor's method of determining prices, or over the competitive bidding or market conditions at the time of bid the statement of probable construction cost is based on industry practice professional experience and qualifications and represents Davis Langdon's best judgment as professional construction consultant familiar with the construction industry However, Davis Langdon cannot and Davis Langdon Page 4 145 Atascadero City Hall Construction Document Cost Plan Package 1 Demolition November 16, 2009 Atascadero, California 016-07150.490 EXCLUSIONS rnrl' Owner supplied and installed furniture fixtures and equipment Loose furniture and equipment except as specifically identified Security equipment and devices Audio visual equipment Hazardous material handling, disposal and abatement related to disassembly of building Compression of schedule premium or shift work, and restrictions on the contractor's working hours Testing and inspection fees Architectural design and construction management fees Scope change and post contract contingencies Assessments taxes finance legal and development charges Environmental impact mitigation Builder's risk, project wrap-up and other owner provided insurance program Land and easement acquisition Cost escalation beyond a start date of April 2010 Site utility upgrades Site drainage and lighting Public address Fire alarm - No damaged noted (Upgrade or system expansion - Package III scope of work) Fire protection - No damaged noted (Upgrade or system expansion - Package III scope of work) Replacement of central plant equipment - By City Davis Langdon Page 5 146 Atascadero City Hall Construction Document Cost Plan Package 1 Demolition November 16, 2009 Atascadero, California 016-07150.490 OVERALL SUMMARY Gross Floor Area $ I SF $x1,000 Demolition (Repair Locations) 59 195 SF 2478 1 467 Demolition (Mitigation Locations) 59 195 SF 31 69 1 876 FF TOTAL Building Construction 118,389 SF 28.23 3,343 TOTAL Building & Site work Construction April 2010 3,343 Please refer to the Inclusions and Exclusions sections of this report Davis Langdon Page 6 147 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150.490 DEMOLITION(REPAIR LOCATIONS)AREAS & CONTROL QUANTITIES Areas SF SF SF Enclosed Areas Basement 15,182 First Floor 11,332 Second Floor 8,953 Third Floor 10,339 Fourth Floor 8,818 Mezzanine Floor 3,785 SUBTOTAL, Enclosed Area 58 409 Covered area 1 571 SUBTOTAL, Covered Area @ '/2 Value 786 TOTAL GROSS FLOOR AREA 59,195 Davis Langdon tom' Page 7 148 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150 490 DEMOLITION(REPAIR LOCATIONS) COMPONENT SUMMARY Gross Area. 59,195 SF $/SF $x1000 1 Foundations 000 0 2 Vertical Structure 000 0 3 Floor& Roof Structures 0 01 1 4 Exterior Cladding 679 402 5 Roofing Waterproofing & Skylights 369 218 Shell(1-5) 1049 621 6 Interior Partitions Doors & Glazing 0.23 14 7 Floor Wall &Ceiling Finishes 4 36 258 Interiors (6-7) 459 272 8 Function Equipment& Specialties 067 40 9 Stairs &Vertical Transportation 000 0 Equipment& Vertical Transportation (8-9) 067 40 10 Plumbing Systems 0.24 14 11 Heating Ventilating &Air Conditioning 013 8 12 Electric Lighting Power& Communications 019 12 13 Fire Protection Systems 000 0 Mechanical&Electrical(10-13) 056 33 Total Building Construction 1-13 16.31 965 14 Site Preparation & Demolition 1 79 106 15 Site Paving, Structures & Landscaping 000 0 16 Utilities on Site 000 0 Total Site Construction 14-16 1 79 106 TOTAL BUILDING & SITE 1-16 1810 1,072 General Conditions 1500% 272 161 Contractor's Overhead & Profit or Fee 1000% 208 123 PLANNED CONSTRUCTION COST November 2009 22.90 1,356 Contingency for 100% Construction Design 300% 069 41 Escalation to Start Date (April 2010) 000% 000 0 Market Risk 500% 1 18 70 RECOMMENDED BUDGET April 2010 2478 1,467 Davis Langdon t "r Page 8 149 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total 1. Foundations 0 2. Vertical Structure 0 3. Floor and Roof Structure Suspended floors DEMO / REMOVE/ SALVAGE Remove existing topping slab - 2nd floor 86 SF 1000 860 860 4. Exterior Cladding West Elevation Facade repair (Dwg MC211) Exterior finishes DEMO/ REMOVE/ SALVAGE Take down and remove brick wall at upper rotunda, salvage, clean document and store bricks for re-use 306 SF 6500 19,890 Carefully remove and salvage rafter tails and wood cornice for re-installation Rebuild to match where required 1 LS 12,000 00 12,000 Remove, salvage and store brick cornice 41 LF 15000 6,150 Salvage (remove, document, protect and store) circular windows 1 EA 40000 400 North Elevation Facade repair(Dwg MC212) Exterior finishes DEMO/ REMOVE / SALVAGE Take down and remove brick wall at upper rotunda, salvage, clean, document and store bricks for re-use 306 SF 6500 19,890 Davis Langdon"t Page 9 150 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Carefully remove and salvage rafter tails and wood cornice for re-installation Rebuild to match where required 1 LS 12,000 00 12,000 Remove, salvage and store brick cornice 28 LF 15000 4,200 Salvage (remove, document, protect and store) circular windows 1 EA 40000 400 East Elevation Fagade repair (MC213) Exterior finishes DEMO/ REMOVE / SALVAGE Take down and remove brick wall at upper rotunda, salvage, clean, document and store bricks for re-use 306 SF 6500 19,890 Remove, salvage, clean and store decorative veneer panels at trip wythe for re-use 56 SF 8500 4,760 Carefully remove and salvage rafter tails and wood cornice for re-installation Rebuild to match where required 1 LS 12,000 00 12,000 Remove salvage and store brick cornice 41 LF 15000 6 150 Salvage (remove, document, protect and store) circular windows 1 EA 40000 400 South Elevation Facade repair (MC214) Exterior finishes DEMO/ REMOVE / SALVAGE Take down and remove brick wall at upper rotunda, salvage, clean, document and store bricks for re-use 306 SF 6500 19,890 Carefully remove and salvage rafter tails and wood cornice for re-installation Rebuild to match where required 1 LS 12,000 00 12,000 Remove, salvage and store brick cornice 28 LF 15000 4,200 Salvage (remove, document, protect and store) circular windows 1 EA 40000 400 Northwest Elevation Facade repair(MC215) Exterior finishes DEMO/ REMOVE/ SALVAGE Take down and remove brick wall at upper rotunda, salvage, clean, document and store bricks for re-use 119 SF 6500 7,735 Davis Langdon Page 10 151 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Carefully remove and salvage rafter tails and wood cornice for re-installation Rebuild to match where required 1 LS 12,000 00 12,000 Remove, salvage and store brick cornice 23 LF 15000 3,450 Salvage (remove, document, protect and store) circular windows 1 EA 40000 400 Southwest Elevation Fagade repair(MC215) Exterior finishes DEMO/ REMOVE / SALVAGE Take down and remove brick wall at upper rotunda, salvage, clean, document and store bricks for re-use 119 SF 6500 7,735 Carefully remove and salvage rafter tails and wood cornice for re-installation Rebuild to match where required 1 LS 12,000 00 12,000 Remove salvage and store brick cornice 23 LF 15000 3 450 Salvage (remove, document, protect and store) circular windows 1 EA 40000 400 Southeast Elevation fagade repair(M216) Exterior finishes DEMO/ REMOVE/ SALVAGE Take down and remove brick wall at upper rotunda, salvage, clean, document and store bricks for re-use 119 SF 6500 7,735 Remove, salvage and store brick cornice 23 LF 15000 3,450 Salvage (remove, document, protect and store) circular windows 1 EA 40000 400 Northeast Elevation Facade repair(M216) Exterior finishes DEMO/ REMOVE / SALVAGE Take down and remove brick wall at upper rotunda, salvage, clean, document and store bricks for re-use 119 SF 6500 7,735 Carefully remove and salvage rafter tails and wood cornice for re-installation Rebuild to match where required 1 LS 12,000 00 12,000 Remove, salvage and store brick cornice 23 LF 15000 3,450 Salvage (remove, document, protect and store) circular windows 1 EA 40000 400 Davis Langdoni Page 11 152 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Interior finish to exterior wall DEMO / REMOVE / SALVAGE Demo plaster-metal/wood lath system to exterior wall 7,285 SF 500 36,425 Salvage (remove, document, protect and store) baseboard 536 LF 500 2,680 Salvage (remove, document, protect and store) crown moldings 536 LF 500 2,680 DEMO / REMOVE/SALVAGE - Penthouse Demo plaster-metal/wood lath system to exterior wall 3,025 SF 400 12,100 Salvage (remove, document, protect and store) baseboard 336 SF 500 1,680 Salvage (remove, document, protect and store) cedar wainscot 128 SF 2500 3,200 Demolish and remove wood wall cladding 216 SF 1000 2,160 Miscellaneous DEMO/ REMOVE/ SALVAGE Premium for salvaging, cleaning and storing existing bricks, etc. 1 LS 100,000 00 100,000 Remove existing holiday decorations and hand to city 1 LS 3,00000 3,000 Remove existing lightning rod and store for re-installation in phase 2 1 LS 1,00000 1,000 401,885 5. Roofing, Waterproofing & Skylights Roofing DEMO / REMOVE/ SALVAGE Remove existing roof tiles, salvage for reinstallation Level 5 roof 1,860 SF 3500 65,100 Dome roof(roof tiles only) 4,313 SF 3500 150,969 4 S€ PKG 2 Remove existing built-up roofing at dome cap 250 SF 500 1,250 Davis Langdon Page 12 153 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Remove and salvage existing ornamental weathervane 1 EA 1,00000 1,000 218,319 6. Interior Partitions, Doors & Glazing DEMO/ REMOVE/SALVAGE - Penthouse Demo partition walls 263 SF 500 1,315 Partition surfacing DEMO/ REMOVE / SALVAGE - Penthouse Remove partition surfacing from toilet walls 839 SF 300 2,517 Balustrades and rails DEMO/ REMOVE/SALVAGE Demo existing stair guardrail system at Stair 2 (salvage wooden handrail) 62 LF 5000 3,100 Window walls and borrowed lights DEMO/ REMOVE / SALVAGE Salvage (remove, document, protect, and store)window trims, circular windows in rotunda dome 145 LF 2500 3 625 Interior doors, frames and hardware DEMO/ REMOVE/SALVAGE Salvage (remove, document, protect and store)wood doors , single 6 EA 50000 3,000 13,557 7. Floor,Wall & Ceiling Finishes Floor DEMO/ REMOVE/ SALVAGE Remove Carpet (3rd and 4th floor) 9,440 SF 1 50 14,160 DEMO/ REMOVE / SALVAGE - Penthouse Remove Carpet 648 SF 1 50 972 Remove vinyl flooring 317 SF 1 50 476 Davis Langdon 7 Page 13 154 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Remove, document and salvage wood flooring 279 SF 1500 4,185 Wall DEMO/ REMOVE/ SALVAGE Protect in place decorative moldings at base of dome at upper rotunda 835 SF 7500 62 625 DEMO/ REMOVE/ SALVAGE - Penthouse Remove wall finishes in toilets 839 SF 500 4 195 Column furring and finish DEMO/ REMOVE / SALVAGE Salvage (remove, document , protect and store) decorative crown capitols on round columns in upper rotunda 16 EA 1,50000 24,000 Salvage (remove, document , protect and store) decorative crown capitols on corner flat columns in upper rotunda 8 EA 2,00000 16,000 Demo plaster wall cladding on corner columns 1,529 SF 1000 15,290 Salvage (remove document , protect and store) baseboards of corner flat columns in upper rotunda 92 LF 20000 18,400 Ceilings DEMO/ REMOVE / SALVAGE Demo plaster ceiling due to water damage 776 SF 500 3 880 Demo acoustic tile ceiling due to water damage 864 SF 500 4,320 Demo wood ceiling (club room) 191 SF 800 1 528 Demo all ceiling material from upper dome 2,372 SF 1000 23,720 Demo existing plaster surface of vertical stilt for upper dome 1,767 SF 1000 17,670 Demo false skylight from upper dome (mezzanine Ivl) 275 SF 1000 2,750 Salvage (remove, document, protect and store for reinstallation) decorative wood ridge elements 139 LF 2500 3,475 Remove, document, make molds where available all remaining plaster coffers between column capitals 287 SF 2500 7,175 Protect in place chandelier at rotunda dome 1 LS 10,000 00 10,000 Davis Langdon Page 14 155 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Protect in place opaque glass false windows at rotunda dome 1 LS 5,00000 5,000 DEMO/ REMOVE/ SALVAGE - Penthouse Demo plaster ceiling 2,909 SF 500 14,545 Remove entire wood ceiling 455 SF 800 3 640 258,006 8. Function Equipment & Specialties Protective guards, barriers and bumpers DEMO/ REMOVE/ SALVAGE - Penthouse Not required Prefabricated compartments and accessories DEMO/ REMOVE /SALVAGE Demo Toilet Accessories 40 EA 2500 1,000 Demo toilet partitions 6 EA 7500 450 DEMO/ REMOVE/ SALVAGE - Penthouse Demo Toilet Accessories 10 EA 2500 250 Shelving and millwork DEMO/ REMOVE/ SALVAGE Salvage (remove, document, protect and store) casework from Lower Rotunda Room 100 60 LF 12500 7,500 Salvage (remove, document, protect and store) casework from Rotunda Room 400 36 LF 12500 4,500 Salvage (remove, document, protect and store) raised platform in rotunda room 400 205 SF 3500 7,175 Salvage (remove, document, protect and store) Desk from Rotunda Room 400 26 LF 12500 3,250 DEMO/ REMOVE/ SALVAGE - Penthouse Salvage (remove, document, protect and store) shelving and casework 38 LF 12500 4,750 Davis Langdon Page 15 156 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Cabinet and countertops DEMO/ REMOVE/SALVAGE - Penthouse Salvage (remove, document, protect and store) countertops and base cabinets 54 LF 12500 6,750 Salvage (remove, document, protect and store) upper cabinets 18 LF 12500 2,250 Chalkboards, insignia and graphics, etc Not required Special use equipment of all types DEMO/ REMOVE/ SALVAGE - Penthouse Salvage (remove, protect and store) Kitchen and food services equipments (a) Kitchen hood - Rm 413 1 EA 35000 350 (b) Cooking Range - Rm 413 1 EA 25000 250 (c ) Refrigerator- Rm 413 1 EA 25000 250 (d) Sink Range - Rm 413 2 EA 25000 500 (e) Washer Dryer- Rm 005 1 EA 35000 350 39,575 9. Stairs &Vertical Transportation N/A 0 10. Plumbing Systems Sanitary fixtures and local connection pipe work Demolish existing water closet, lavatory, sink and associated piping 3 EA 1,00000 3 000 Remove -Water closet (Non-ADA compliant) 6 EA 50000 3,000 Remove - Lavatory (Non-ADA compliant) 6 EA 50000 3,000 Remove - Drinking fountains, dual-level (Non-ADA compliant) 4 EA 50000 2,000 Davis Langdon Page 16 157 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Sanitary fixtures and local connection pipe work- Penthouse Remove -Water closet (Non-ADA compliant) 3 EA 50000 1 500 Remove - Lavatory (Non-ADA compliant) 3 EA 50000 1,500 Disconnect kitchen sink 1 EA 15000 150 14,150 11. Heating, Ventilation &Air Conditioning Miscellaneous Disconnect, remove and store 4 radiators and 4 heat pumps in lower rotunda 4 EA 1,50000 6,000 Disconnect, remove and discard damaged exterior HVAC unit at Northwest corner on 4th Floor 1 EA 1,50000 1,500 7,500 12. Electrical Lighting, Power& Communication Miscellaneous Disconnect and remove all power and communications outlets mounted on existing desk including conduit, wires and associated wiring devices up to the nearest active device 1 LS 7,50000 7 500 Lighting Disconnect and remove lighting fixtures mounted on the cabinet including conduits, wires and associated wiring devices up to the nearest active device 2 EA 40000 800 Disconnect and remove existing fluorescent strips 160 LF 2000 3,200 11,500 Davis Langdon Page 17 158 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Repair Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total 13. Fire Protection Systems Automatic fire sprinkler system - by Others NIC 0 14. Site Preparation & Building Demolition Site demolition Remove existing temporary falling hazard protection ( East and West facades) 225 SF 1000 2,250 Demolish and remove existing ADA ramp, complete (320 SF) including handrails 1 LS 4,00000 4,000 Site preparation REM!andrnnno / landQ/ape 20' {9e YGRd 1 1� SF- PKG 2 Miscellaneous Building protection between demolition and new construction phasing - allowance 1 LS 100,000 00 100,000 106,250 15. Site Paving, Structures & Landscaping 0 16. Utilities on Site Excluded 0 Davis Langdon Page 18 159 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150.490 DEMOLITION(MITIGATION LOCATIONS) COMPONENT SUMMARY Gross Area. 59,195 SF $/SF $x1000 1 Foundations 1036 613 2 Vertical Structure 1 58 93 3 Floor& Roof Structures 0.20 12 4 Exterior Cladding 1.24 73 5 Roofing Waterproofing & Skylights 1 19 70 Shell(1-5) 1457 862 6 Interior Partitions Doors & Glazing 396 234 7 Floor Wall &Ceiling Finishes 1 14 67 Interiors (6-7) 509 301 8 Function Equipment & Specialties 057 34 9 Stairs &Vertical Transportation 0 04 3 Equipment& Vertical Transportation (8-9) 062 37 10 Plumbing Systems 060 36 11 Heating Ventilating &Air Conditioning 064 38 12 Electric Lighting, Power& Communications 143 85 13 Fire Protection Systems 000 0 Mechanical&Electrical(10-13) 267 158 Total Building Construction 1-13 22.94 1,358 11400 14 Site Preparation & Demolition 0.22 13 15 Site Paving Structures & Landscaping 000 0 16 Utilities on Site 000 0 Total Site Construction 14-16 0.22 13 TOTAL BUILDING & SITE 1-16 2316 1,371 General Conditions 1500% 348 206 Contractor's Overhead & Profit or Fee 1000% 267 158 PLANNED CONSTRUCTION COST November 2009 29.31 1,735 Contingency for 100% Construction Design 300% 088 52 Escalation to Start Date (April 2010) 000% 000 0 Market risk 500% 1 50 89 RECOMMENDED BUDGET April 2010 31 69 1,876 Davis Langdon Page 19 160 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150 490 ,%W Item Description Quantity Unit Rate Total 1. Foundations Foundation repairs DEMO/ REMOVE / SALVAGE Excavate to expose existing foundations at the exterior of the building (R ) 1,576 CY 9500 149,720 Haul off excavated material (R ) 1,576 CY 1400 22,064 Excavate to expose existing foundations at the interior of the building (R ) 2,811 CY 9500 267,045 Remove existing basement slab on grade 15 182 SF 1000 151,820 Excavate soil to achieve level grade with room 002 70 CY 9500 6,650 Haul off excavated material 70 CY 1400 980 Provide exploratory pits adjacent to footings, incl backfill 10 EA 1,50000 15,000 613,279 2. Vertical Structure Shoring NEW/ PATCH / REPAIR Temporary shoring for existing chimney 1 LS 75,000 00 75,000 Concrete wall DEMO/ REMOVE/SALVAGE - Remove damaged interior plaster 4,622 SF 400 18,488 Exterior finish Not required Parapet bracing DEMO / REMOVE/ SALVAGE Remove and replaGe tube steel paFapet- L-F- PKG 2 93,488 Vrr Mavis Langdon Page 20 161 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total 3. Floor and Roof Structure Penthouse Roof structure DEMO/ REMOVE / SALVAGE - Remove existing waterproofing membrane and built-up roofing to existing T&G sheathing - refer div 5 5,353 SF elsewhere Remove raised wood floor with topping slab 2'wide along perimeter of penthouse complete, 9" - 12"thick (East and West) 360 SF 1200 4,320 Remove topping slab 2'wide along North and South ends12' - 15" thick (North and South) 76 SF 1500 1,140 Premium for sawcutting 218 LF 3000 6,540 12,000 4. Exterior Cladding West Elevation Facade repair(Dwg MC2.01) Balustrades and parapets DEMO/ REMOVE/SALVAGE Galvage aR d so f 442 L PKG 2 infill innludinn making geed to existing 2-84 -F PKG 2 North Elevation Fagade repair (Dwg MC2.02) Balustrades and parapets DEMO/ REMOVE/ SALVAGE 94 L€ PKG 2 suFfases 449 S�€ PKG 2 Davis Langdon Page 21 162 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total East Elevation Fagade repair(MC2.03) Balustrades and parapets DEMO/ REMOVE / SALVAGE sada 402 LP PKG 2 GUFfaGGG 284 SF- PKG 2 South Elevation Fagade repair(MC2.04) Balustrades and parapets DEMO/ REMOVE / SALVAGE swag e' . 84 I=F- PKG 2 suFfaGes 4.69 f- PKG 2 Northwest Elevation Facade repair(MC2.05) Balustrades and parapets 1%W Balustrades / REMOVE / SALVAGE salvage and F , .: 4,5 L€ PKG 2 a Rf;" ;RG!ud'Rg making geed- to existing sasses. 00 PKG 2 Southwest Elevation Fagade repair(MC2.05) DEMO/ RF=MQVG i SA VAG salvage and F ' . 45 L-F PKG 2 euFfases 00 I&€ PKG 2 Southeast Elevation facade repair(M2.06) Balustrades and parapets DEMO/REMOVE/SALVAGE salvage and 4-5 L€ PKG 2 NOW Davis Langdon Page 22 163 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total lqvoi Demelish and r(mnVo nnnnrote hlnnL swFfases 39 SF PKG 2 Northeast Elevation Facade repair(M2.06) Balustrades and parapets DEMO/ REMOVE/ SALVAGE salvage and rc nnir 45 L-F PKG 2 suFfaGeS 99 S€ PKG 2 Exterior finish -all penthouses DEMO/ REMOVE/SALVAGE - Remove damaged exterior finish 4,622 SF 400 18,488 Interior finish to exterior walls DEMO/ REMOVE/ SALVAGE Demo plaster-metal/wood lath system to exterior wall 7,241 SF 500 36,205 Salvage (remove, document, protect and store) baseboard 528 LF 500 2,640 Salvage (remove, document, protect and store) crown moldings 528 LF 500 2,640 Window repair- penthouses DEMO/ REMOVE/ SALVAGE - Protect in place rectangular windows 37 EA 20000 7,400 Door repair- penthouses DEMO/ REMOVE /SALVAGE - Salvage (remove, document, protect and store) doors -single 7 EA 50000 3,500 Salvage (remove, document, protect and store) doors - double 3 EA 75000 2,250 73,123 Davis Langdon ti Page 23 164 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150.490 otrr• Item Description Quantity Unit Rate Total 5. Roofing, Waterproofing & Skylights Waterproofing DEMO/ REMOVE/ SALVAGE - Remove existing waterproofing and built- up roofing at base penthouse exterior 1,416 SF 1000 14,160 Remove temporary cover over skylight 48 SF 1000 480 Roofing - Penthouse DEMO/ REMOVE/SALVAGE - Remove existing waterproofing membrane and built-up roofing 5,353 SF 1000 53,530 Remove the builtup roofing material at bearing wall locations 75 LF 3000 2,250 70,420 6. Interior Partitions, Doors & Glazing Concrete, block or brick walls DEMO/ REMOVE/SALVAGE Demo masonry partition walls in basement 3,050 SF 300 9,150 Partition framing and cores DEMO/ REMOVE/ SALVAGE Demo partition walls 1,995 SF 500 9,975 Demo wooden stud partition walls 2,130 SF 500 10,650 Demo partition walls at mezzanine 1 311 SF 500 6 555 Demo plaster wall furring at new FRP locations 5,615 SF 500 28,075 Partition surfacing DEMO/ REMOVE /SALVAGE Salvage (remove, document, protect and store) baseboards 304 LF 500 1,520 Salvage (remove, document, protect and store) cornices 304 LF 500 1,520 Salvage (remove, document, protect and store) baseboards - incl FRP and Mezzanine areas 937 LF 500 4,685 Davis Langdon Page 24 165 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total ' Salvage (remove, document, protect and store) cornices - incl FRP and Mezzanine areas 937 LF 500 4,685 Window walls and borrowed lights DEMO/REMOVE /SALVAGE Salvage (remove, document, protect, and store)window trims 857 LF 2500 21,425 Remove, salvage (document, protect, and store)window sill molding 214 LF 2500 5 350 as €A PKG 2 4.9 €A PKG-2 ReiRstall salyaged and refurbished 957 '' CC PKQ ., Salvage (remove, document, protect, and store)window trims 679 LF 2500 16,975 Salvage (remove, document, protect, and store)window trims, circular windows 63 LF 2500 1,575 Remove, salvage (document, protect, and store)window sill molding 180 LF 2500 4,500 36 S€ PKG 2 €A PKG 2 €A PKG 2 w*Rdew tFirns 657 L-F RKQ 2 Interior doors, frames and hardware DEMO/REMOVE/ SALVAGE Salvage (remove, document, protect and store)wood doors , single 144 EA 50000 72,000 Protect in place main entrance doors 2 EA 1,50000 3,000 Demo doors 29 EA 25000 7,250 Salvage(remove, document, protect and store)wood doors -double 19 EA 75000 14,250 Salvage (remove, document, protect and store)coiling grill doors 2 EA 50000 1,000 Protect in place main entrance doors 2 EA 1,50000 3,000 Davis Langdon ' Page 25 166 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total DEMO / REMOVE / SALVAGE- Penthouse Salvage (remove, document, protect and store)wood doors 14 EA 50000 7,000 234,140 7. Floor, Wall & Ceiling Finishes Floors DEMO/ REMOVE / SALVAGE Remove, document and salvage wood flooring (mezzanine floor) 940 SF 2500 23 500 Remove carpet (floors 1-2) 8,753 SF 1 50 13,130 Ceilings DEMO / REMOVE / SALVAGE Demo plaster ceiling (4'from shotcrete walls at Ivl 1, 2, 3 ) 1,603 SF 500 8,015 Demo acoustic tile ceiling (4'from V*A ' shotcrete walls at Ivl 1, 2, 3 ) 1,185 SF 500 5,925 Demo plaster ceiling (mezzanine floor) 977 SF 500 4,885 Demo plaster ceiling (4'from shotcrete walls only) 835 SF 500 4,175 Demo grid ceiling (4'from shotcrete walls only) 1,514 SF 500 7,570 67,200 8. Function Equipment & Specialties Protective guards, barriers and bumpers DEMO/ REMOVE/ SALVAGE Demo wood railings in mezzanine walkway 150 LF 1500 2,250 Davis Langdon Page 26 167 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Shelving and millwork DEMO/ REMOVE / SALVAGE Salvage (remove, document, protect and store) shelving and casework - 43 LF 12500 5,375 Cabinet and countertops DEMO/ REMOVE/ SALVAGE Salvage (remove, document, protect and store) countertops and base cabinets 85 LF 15000 12,750 Salvage (remove, document, protect and store) countertops and base cabinets 100 LF 12500 12,500 Light control and vision equipment DEMO/ REMOVE/SALVAGE Salvage, clean and store curtains and curtain rods 11 EA 10000 1,100 33,975 9. Stairs &Vertical Transportation NWMOI Staircase flights -floor to floor DEMO/ REMOVE /SALVAGE Salvage (remove, protect and store) wooden staircase and handrail in club room (stair#5) 17 RSR 15000 2,550 2,550 10. Plumbing Systems Sanitary fixtures and local connection pipe work Remove existing plumbing fixtures and associated piping to basement restrooms due to new foundation, allow 5 EA 75000 3,750 Disconnect sinks at kitchen (basement) 2 ea 15000 300 Sanitary waste, vent and service pipe work Cut, remove piping (waste & vent) due to new basement slab and footing 400 LF 3000 12,000 Cut, remove piping (cold water) due to new basement slab and footing 500 LF 3000 15,000 Davis Langdon ' Page 27 168 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Penthouses Remove existing water closet 1 EA 50000 500 Remove existing shower 2 EA 50000 1,000 Remove existing sink 1 EA 50000 500 Natural gas service Remove existing gas meter and associated piping to make way for demolition of existing wall and slab 1 LS 2,50000 2,500 35,550 11. Heating, Ventilation &Air Conditioning Miscellaneous Remove all closed water loop piping in soffit for structural repair work, <= 2" - Flr 4 400 LF 2500 10,000 Disconnect condenser water pipe leaving building, 4" diameter-for foundation excavation 2 EA 2,50000 5,000 Remove condensate drain from window 1 LS 1,50000 1,500 Disconnect, remove and store HVAC units in Basement 2 EA 1,50000 3,000 Disconnect, remove, etc. any condenser drains going into or below Basement floor 1 LS 2,50000 2,500 Disconnect HVAC unit in soffit on 2nd floor due to shotcrete install prep 1 EA 1,50000 1,500 Disconnect, remove duct configuration & soffit vents due to shotcrete install prep (floors 1-4) 19 EA 75000 14,250 37,750 12. Electrical Lighting, Power& Communication Main service and distribution Disconnect and remove the panels from wall and keep safely in a storage for reinstallation to new location as shown on plan 2 EA 1,50000 3,000 Davis Langdon Page 28 169 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Disconnect and remove all equipment including electrical panels, disconnect switches, contactor cabinet, time clock, transformer, etc verify on site exact number of existing equipment 1 LS 5,00000 5,000 Machine and equipment power Connections and switches, including conduit and cable Relocated water heater- disconnect and rem 8 EA 50000 4,000 User convenience power Exposed conduits and wires - disconnect and remove conduit and wires up to the nearest active device 1 EA 50000 500 New architectural construction requires installation of 8" layer of shotcretes where power and telephone outlets are currently located Remove existing outlet 72 EA 15000 10,800 Installation of shotcrete requires ;r demolition of up to 4 feet of existing perpendicular demising walls Disconnect and remove telecom and power outlets including conduit and wires up to ceiling space, as per note #7A on electrical power plans 40 EA 50000 20,000 Disconnect receptacle surface mounted on floor including conduit, wires and associated wiring devices up to the nearest active device 5 EA 50000 2,500 Lighting Remove light switch due to wall demolition 15 EA 15000 2,250 Disconnect and remove lighting fixture 1 EA 20000 200 Disconnect and remove existing lighting fixtures including conduit and wires up to the next active device 6 EA 50000 3,000 Disconnect and remove exit sign to be relocated 1 EA 20000 200 Disconnect, remove and storage of ceiling light fixtures within 4'from shotcrete walls 59 EA 40000 23,600 Davis Langdon Page 29 170 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Disconnect and remove lighting fixtures within at least three feet around the perimeter of the heat pumps to be replaced 9 EA 20000 1,800 Disconnect and remove 2' x 4' lighting fixtures 1 EA 20000 200 Miscellaneous Disconnect and remove all power and communications outlets mounted on existing desk including conduit, wires and associated wiring devices up to the nearest active device 1 LS 7,50000 7,500 84,550 13. Fire Protection Systems Automatic fire sprinkler system - by Others NIC 0 14. Site Preparation & Building Demolition Site demolition Remove existing ramp/stairs for access (North West corner of building) 1 LS 7,50000 7,500 Miscellaneous site demolition to gain access to site 1 LS 5,00000 5,000 Remove existing steel grating platform 1 LS 50000 500 13,000 Davis Langdon Page 30 171 Atascadero City Hall Package 1 Demolition Construction Document Cost Plan Demolition (Mitigation Locations) November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total 15. Site Paving, Structures & Landscaping Not required 0 16. Utilities on Site Not required 0 Davis Langdon Page 31 172 Attachment B **W.w. Davis Langdon CONSTRUCTION DOCUMENT COST PLAN for Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Atascadero, California November 16 2009 173 Atascadero City Hall Construction Document Cost Plan Package 2. Fema Repair+ Hazard Mitigation November 16, 2009 Atascadero, California 016-07150 490 CONTENTS *900, Page Nos Basis of Cost Plan 1 Inclusions 3 Exclusions 7 Overall Summary 8 Repair Component Summary 10 Mitigation Component Summary 44 Alternate 1 60 Alternate 2 66 Alternate A 71 Davis Langdon 't 174 Atascadero City Hall Construction Document Cost Plan Package 2 Fema Repair + Hazard Mitigation November 16, 2009 Atascadero, California 016-07150 490 BASIS OF COST PLAN Cost Plan Prepared From Dated Received Drawings issued for Cover Sheet A000, A001, A002, A003, A004, A005, A006, A011, A011 1, A012, A013, A020, A030, A031, A032, A033, A034 09/17/09 Demolition AD 114 1, AD 114.2, AD210, AD211, AD211 1, AD212, AD212.1, AD213, AD213 1, AD214, AD214 1, AD215, AD216, AD276, AD277, AD278, AD279 AD280 09/17/09 Architectural Al 10, Al 11, Al 11 1, Al 12, Al 13, Al 14, Al 14 1, Al 14.2, Al 15, Al 15 1, Al 15.2, Al 16, Al 17, Al 20 -Al 24, Al 24 1, Al 24.2, Al 25, Al 30, A134 1, Al 34.2, Al 60 - A164, Al 64 1, Al 64.2, Al 65, All 71, A211, A211 1, A211.2, A212, A212.1, A212.2, A213, A213 1, A213.2, A214, A214 1, A214.2, A215, A216, A221, A221 1, A221.2, A222, A222 1, A222.2, A241, A242, A249, A250, A251 -A280, A311, A311 1, A311.2, A312, A312 1, A312.2, A320 -A323,A351 -A355, A355 1, A356, A356 1, A356.2, A357, A357 1, A361, A363, A365, A366, A411, A414, A424 1, A441, A442, A445, A505, A511- A514, A521, A531, A531 1, A532, A533, A541, A543, A551, A561, A563, A571, A572, A591, A592, A601- A607, A611-A614, A620 -A624, A661 -A663, A671, A672, A701 -A708 09/17/09 Structural S001, S002, S011 - S014, S015.2, S1 10 - S1 14, S114 1, S114.2, S115, S115 1, S116, S117, S161, S201, S202, S203 1, S204 1, S251, S252, S252.2, S301-S304 S331, S332, S351, S352, S353 1, S354 1, S361 - S364 09/17/09 Mechanical M001, M021, M022, M110-Ml 14, M114 1, M114.2, M115, M401 09/17/09 Plumbing P001, P011, P110A, P11013, P111-P114, P114 1, P114.2, P115, P210 09/17/09 Electrical E001-E003, E110 - E114, E114 1, E114.2, E115, E115 1, E115.2, E116, E117, E160 - E164, E164 1, E164.2, E165, FA110 - FA114, FA114 1, FA114.2 09/17/09 Davis Langdon Page 1 175 Atascadero City Hall Construction Document Cost Plan Package 2 Fema Repair+ Hazard Mitigation November 16, 2009 Atascadero, California 016-07150.490 BASIS OF COST PLAN Material Conservation MC001, MCI 14, MCI 15, MCI 15 1, MCI 15.2, MCI 16, MCI 17, MC211-MC216, MC230, MC231, MC241, MC242, MC501 - MC505, MC510 - MC512 09/17/09 Outline Specification Discussions with the Project Architect and Engineers Conditions of Construction The pricing is based on the following general conditions of construction A start date of January 2011 A construction period of 18 months The general contract will be competitively bid with qualified general and main There will not be small business set aside requirements The contractor will be required to pay prevailing wages There are no phasing requirements The general contractor will have full access to the site during normal business IWO Davis Langdon O` Page 2 176 Atascadero City Hall Construction Document Cost Plan Package 2: Fema Repair+Hazard Mitigation November 16, 2009 Atascadero, California 016-07150.490 ' + INCLUSIONS Package 2 FEMA Repair and Hazard Mitigation Package 2 consists of the FEMA repair and hazard mitigation for the Atascadero City Hall, California. The report is presented into (2)two different sections, i e Repairs and Hazardous Mitigation Package 2 also includes three alternate design schemes (2)two alternates for the 4th floor penthouses (Alternate 1 and Alternate 2) and (1) one alternate for the reconstruction of the ADA entrance ramp to the first floor(Alternate A) Alternate A is independent of Alternate 1 and 2 REPAIR. Structural repair Structural floor repairs include repairing cracks in the concrete floors and slab level repairs at the 2nd floor hallway in front of the elevator The dome repairs include new steel bracing, a concrete bond beam to perimeter of dome, new plywood sheathing, reconstruction of existing single Wythe masonry wall with seismic anchors, and new metal stud framing at the single wythe wall at upper rotunda Repairs to the 4th floor penthouses include replacing the interior plaster at perimeter walls with new structural integral cement plaster, reinforced with heavy gauge metal lath The cost of repairing the exterior facade is included with exterior cladding Architectural repair-masonry fagade The exterior facade repairs are based on the MC drawings The scope of the repair work includes the entire exterior fagade, excluding the level 4 penthouse walls (which are included within the mitigation work) The facade repair should be done in accordance with the guidelines set forth by Preservation Briefs#2 ("Repointing Mortar Joints in Historic Masonry Buildings")and #7 ("The Preservation of Historic Glazed Architectural Terra Cotta") Facade repair works include repairs of terra cotta glaze spall, terra cotta bisque spall, displaced brick or terra cotta, spalled terra cotta, brick or cast stone, delaminated cement plaster parge, cracked terra cotta , brick or cast stone, cracked terra cotta water table block, cracked or separated mortar in mortar joint, abandoned metal insert, missing stone insert piece, organic growth on masonry surface, efflorescence on masonry surface, mortar droppings on masonry surface, open of deteriorated mortar joints, soiled masonry, and paint removal Roof repair Roof repair works are to be done in accordance with the guidelines set forth by Preservation Brief#30 ("The Preservation and Repair of Historic Clay Tile Roofs"). Roof repair works include replacement of missing roof tiles, cleaning of organic growth from tiles, repair of damaged eaves, replacement of missing rainwater leader, secure drain strainers, repair of flashing terminations, and replacement of skylight in the north Page 3 Davis Langdon i 177 Atascadero City Hall Construction Document Cost Plan Package 2. Fema Repair+ Hazard Mitigation November 16, 2009 Atascadero, California 016-07150.490 INCLUSIONS penthouse It also includes repairs of specific roof elements such as eave damage, missing tiles, missing rain water leader, drain inspection and securing drain strainer, inadequate termination, and organic growth on tiles Architectural repair- Interiors Floor repairs include filling cracks in the concrete paving in the first floor rotunda, replacement of carpet on 3rd &4th floors, patching and repair of vinyl flooring in the first and second floor corridors and in areas where major structural work needs to occur Interior wall plaster repairs include repair of interior cracks and plaster delamination, repair works will be done in accordance with the guidelines set forth in Preservation Briefs #21 ("Restoring Historic Flat Plaster") and #23 ("Preserving Ornamental Plaster") The Guidelines by The International Institute for Lath and Plastering It also includes the replacement of the drywall and finish impacted by the structural repair 4th floor hollow tile walls mitigation work include installation of reinforced plaster/stucco over all interior wall surfaces and repair ceilings. Ceiling repair include repair of damages due interior cracks, plaster delamination and water infiltration Repair works will be done in accordance with the guidelines set forth by International Institute for Lath and Plastering It also includes replacement of the upper rotunda interior dome ceiling and decorative features due to structural work, and repair of the ornate plaster ceiling in the first floor rotunda Windows that have jammed due to the earthquake are to be reconfigured and re-hung, with all work to be done in accordance with the guidelines set forth by Preservation Brief #9 ("The Repair of Historic Wooden Windows") The Upper Dome round windows are to be repaired and reinstalled, unless replacement is required due to extensive damage All glass in the Upper Rotunda skylight (including broken and unbroken) is to be replaced with safety glass Site work Site work includes allowance for replacing existing hardscape/ landscape approx 15 '-0" around the perimeter of the building due to construction HAZARD MITIGATION. Structural work Structural work categorized as HAZARD MITIGATION includes replacing the slab on grade (to get access to the foundations), new micro piles below existing foundations as well as new 12" diameter micro piles and pile caps and shotcrete applied to the inside of the existing exterior perimeter wall (from basement to bottom of 4th floor concrete deck) Structural hazard mitigation work also includes strengthening of the URM walls, FRP overlay to the inside of the 4th & 5th floors (central dome walls), exterior encapsulation of the penthouse hollow the walls, repairing cracks in the concrete floors, connecting the mezzanine balcony to the perimeter wall, and new plywood sheathing at level 5 mezzanine floor Page 4 178 Davis Langdon Atascadero City Hall Construction Document Cost Plan Package 2: Fema Repair+ Hazard Mitigation November 16, 2009 Atascadero, California 016-07150.490 INCLUSIONS Structural mitigation work also includes the removal and replacement of previous structural bracing of the balustrade at 4th floor roof deck, removal of existing penthouse roofing, new plywood sheathing and allowance for new rafter tails of penthouse roofs. Architectural work-facade and roof(penthouse) Fagade hazard mitigation work includes anchoring the face wythe of brickwork to back-up wythes, anchoring all obtuse corners of brickwork at the lower rotunda, rebuilding brick at sill and jambs of altered windows, installing new cement plaster parge coating at top surface of brick parapet, removal of existing concrete block infill in balustrade and installation of temporary balusters, and dismantling, cleaning, and reinstalling terra cotta capping Hazard mitigation work includes the removal, storage, and reinstallation of all windows in areas of effected by shotcrete installation Fagade mitigation work also includes all encapsulation to the exterior penthouse walls and related work. Repairs to the 4th floor penthouses include installing new structural integral cement plaster, reinforced with heavy gauge metal lath as well as window and door repairs Roof mitigation work at the penthouses include replacing existing roofing, new plywood sheathing, and replacing roof structure and eaves overhang as needed. Architectural work-Interiors All interior works are included in accordance to inclusion notes for REPAIR works mentioned above, with the following exceptions Interior work categorized as HAZARD MITIGATION includes all partition walls, floors, and ceilings effected by structural repair work (4'-0"from exterior walls for shotcrete installation on 1St to 3rd floors and 2'-0"from exterior walls for FRP installation on 41h & 5th floors), basement partitions, and carpet replacement on first and second floors effected by structural mitigation work. Removal, storage, and re-installation of all interior doors are categorized as HAZARD MITIGATION Hazard mitigation work also includes reinstallation of the staircase to Level 5 Mezzanine, reinstallation of mezzanine floors, and reconstruction of mezzanine balcony railing Site work Site work includes construction of the new ramps and stairs and an allowance for unidentified site repairs Davis Langdon Ok Page 5 179 Atascadero City Hall Construction Document Cost Plan Package 2: Fema Repair+ Hazard Mitigation November 16, 2009 Atascadero,California 016-07150 490 INCLUSIONS BIDDING PROCESS-MARKET CONDITIONS This document is based on the measurement and pricing of quantities wherever information is provided and/or reasonable assumptions for other work not covered in the drawings or specifications, as stated within this document. Unit rates have been obtained from historical records and/or discussion with contractors The unit rates reflect current bid costs in the area All unit rates relevant to subcontractor work include the subcontractors overhead and profit unless otherwise stated The mark-ups cover the costs of field overhead, home office overhead and profit and range from 15% to 25% of the cost for a particular item of work. Pricing reflects probable construction costs obtainable in the project locality on the date of this statement of probable costs This estimate is a determination of fair market value for the construction of this project. It is not a prediction of low bid Pricing assumes competitive bidding for every portion of the construction work for all subcontractors and general contractors, with a minimum of 4 bidders for all items of subcontracted work and 6-7 general contractor bids. Experience indicates that a fewer number of bidders may result in higher bids, conversely an increased number of bidders may result in more competitive bids Since Davis Langdon has no control over the cost of labor material equipment, or over the contractor's method of determining prices, or over the competitive bidding or market conditions at the time of bid the statement of probable construction cost is based on industry practice, professional experience and qualifications, and represents Davis Langdon's best judgment as professional construction consultant familiar with the construction industry However Davis IL 180 Davis Langdon LTV Page 6 Atascadero City Hall Construction Document Cost Plan Package 2: Fema Repair+ Hazard Mitigation November 16, 2009 Atascadero, California 016-07150.490 EXCLUSIONS Owner supplied and installed furniture fixtures and equipment Loose furniture and equipment except as specifically identified Security equipment and devices Audio visual equipment Hazardous material handling, disposal and abatement related to disassembly of building Compression of schedule premium or shift work, and restrictions on the contractor's working hours Testing and inspection fees Architectural, design and construction management fees Scope change and post contract contingencies Assessments, taxes, finance, legal and development charges Environmental impact mitigation Builder's risk, project wrap-up and other owner provided insurance program Land and easement acquisition Cost escalation beyond a start date of January 2011 Site utility upgrades Site drainage and lighting Public address Fire alarm - No damaged noted (Upgrade or system expansion - Package III scope of work) Fire protection - No damaged noted (Upgrade or system expansion - Package III scope of work) Replacement of central plant equipment - By City 'fir Davis Langdon( Page 7 181 Atascadero City Hall Construction Document Cost Plan Package 2 Fema Repair+ Hazard Mitigation November 16, 2009 Atascadero, California 016-07150.490 OVERALL SUMMARY Gross Floor Area $I SF $x1,000 Repair 59 195 SF 15958 9 446 Mitigation 59 195 SF 17446 10 327 TOTAL Building Construction 118,389 SF 16702 19,773 Site work Incl. with repair =Building & Site work Construction January 2011 19,773 Alternates Alternate 1 Construct new penthouse (including walls and roofs) 80 Alternate 2: Demo penthouses and repair original masonry walls (875) Alternate A. New location and configuration of ADA ramp 7 Please refer to the Inclusions and Exclusions sections of this report Davis Langdon ' Page 8 182 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 REPAIR AREAS & CONTROL QUANTITIES Areas SF SF SF Enclosed Areas Basement 15,182 First Floor 11,332 Second Floor 8,953 Third Floor 10,339 Fourth Floor 8,818 Mezzanine Floor 3,785 SUBTOTAL, Enclosed Area 58 409 Covered area 1,571 SUBTOTAL, Covered Area @ '/z Value 786 TOTAL GROSS FLOOR AREA 59 195 Davis Langdon Page 9 183 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 REPAIR COMPONENT SUMMARY Gross Area. 59,195 SF $/SF $x1000 1 Foundations 000 0 2 Vertical Structure 1492 883 3 Floor& Roof Structures 882 522 4 Exterior Cladding 21 80 1,291 5 Roofing Waterproofing & Skylights 1479 875 Shell(1-5) 6033 3 571 6 Interior Partitions, Doors & Glazing 240 142 7 Floor Wall &Ceiling Finishes 4408 2,609 Interiors (6-7) 4648 2,751 8 Function Equipment& Specialties 1 76 104 9 Stairs &Vertical Transportation 1 77 105 Equipment& Vertical Transportation (8-9) 353 209 10 Plumbing Systems 1 54 91 11 Heating, Ventilating &Air Conditioning 046 27 12 Electric Lighting Power& Communications 089 53 13 Fire Protection Systems 000 0 Mechanical&Electrical(10-13) 289 171 Total Building Construction 1-13 113.23 6,703 14 Site Preparation & Demolition 000 0 15 Site Paving Structures & Landscaping 298 176 16 Utilities on Site 000 0 Total Site Construction 14-16 2.98 176 TOTAL BUILDING& SITE 1-16 116.21 6,879 General Conditions 1500% 1743 1,032 Contractor's Overhead & Profit or Fee 1000% 1336 791 PLANNED CONSTRUCTION COST November 2009 14701 8,702 Contingency for 100% Construction Design 300% 4 41 261 Escalation to Start Date(January 2011) 037% 0 56 33 Market Risk 500% 760 450 RECOMMENDED BUDGET January 2011 159.58 9,446 Davis Langdon Page 10 184 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 `�hr+ Item Description Quantity Unit Rate Total 1. Foundations 0 2. Vertical Structure Concrete Wall NEW/ PATCH / REPAIR URM walls Repair(Basement to 3rd Floor) Shotcrete walls- included with Mitigation elsewhere Central Dome Walls Repair (4th Floor& 5th Floor Prepare existing wall surface, light sandblasting and re-pointing grout 6,911 SF 450 31,100 Dome level repairs New tubular steel bracing, TS 227 LF 15000 34,050 Remove existing steel wall anchorage to perimeter of dome 236 LF 2000 4,720 New concrete bond beam to perimeter of dome (236 LF) 13 CY 1,200 00 15,600 New tubular horizontal steel bracing, TS , welded to existing beams 440 LF 15000 66,000 New plywood sheathing , dome shaped 5,652 SF 950 53,694 New plywood sheathing at interior dome framing (dome and vertical stilt) 9,396 SF 950 89,262 Reconstruct existing single Wythe masonry wall with seismic anchors to metal framing 1,728 SF 4500 77,760 Carefully remove, salvage and store all old growth wood stud framing at single Wythe wall at upper rotunda 1 LS 10,000 00 10,000 Wood strong with connectors, 4 x 8 192 LF 3000 5,760 Wood braces, 2 x 6 49 EA 5000 2,450 Remove and replace existing roof framing as required for construction access 5,652 SF 2500 141,300 Davis Langdon Page 11 185 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Miscellaneous NEW/ PATCH / REPAIR Concrete cast in place balustrade wall to existing stairs (south west stair) 45 SF 3200 1,440 Allow for temporary shoring to suit repair 1 LS 350,000 00 350,000 883,136 3. Floor and Roof Structure Suspended floors DEMO/ REMOVE/ SALVAGE Allowance for demolition for curbs at North andSouth penthouses 2 EA 2,50000 5,000 66 S€ PKG 1 NEW/ PATCH/ REPAIR Repair all cracks in the concrete floor diaphragm 640 LF 9500 60,800 Repair cracks in the concrete stairs and stair walls, 1 st floor-4th floor 1 LS 65,000 00 65,000 New leveling compound to 2nd floor (between elevator and window wall) 86 SF 500 430 New reinforced concrete beam - 2nd floor 1 CY 1,50000 1,500 Roofs Repair and fill previous cut-out from chimney at roof; and make good 1 EA 5,00000 5,000 Miscellaneous NEW/ PATCH / REPAIR Repair concrete cover of steel reinforcing where earthquake related concrete spallinq of slab and beam occurs 140 EA 45000 63,000 Miscellaneous metals 58,457 SF 300 175,371 Miscellaneous rough carpentry 58,457 SF 250 146,143 522,244 *00 Davis Langdon( Page 12 186 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 ,*r+r Item Description Quantity Unit Rate Total 4. Exterior Cladding West Elevation Facade repair(Dwg MC211) Exterior finishes DEMO/ REMOVE/ SALVAGE Take dGWR and Femeve bp;Gk wall at 306 PKG 1 4 LS - PKG 4 44- L-F PKG 1 €A - PKG-1 NEW/ PATCH / REPAIR Rebuild / replace cracked or displaced masonry wall (C-RM) 71 SF 9500 6,745 Rebuild/ replace cracked or displaced masonry wall (C-RM) 1 EA 22500 225 Reconstruct brick cornice to accommodate concrete beam. Salvage existing fascia and rafter tails, reinstall to match original configuration 41 LF 30000 12,300 Rebuild / replace masonry wall (RM-BRK) 1 EA 22500 225 Rebuild / replaced spalled masonry (S- RM) 2 EA 22500 450 Patch with repair mortar spalled terra cotta bisque (BS-P) 2 EA 22500 450 Patch with Dutchman paint spalled masonry (S-DP) 2 EA 9000 180 Rout and patch with repair mortar- crack in tc, brick (C-RP) 52 LF 5500 2,860 Rout and patch with repair mortar- crack in tc, brick (C-RP) 2 LF 5500 110 Fill collar joint with portland cement grout 74 SF 4500 3,330 Remove/ replace cracked bricks with original bricks salvage from other building location 3 EA 22500 675 Remove and replace terra cota units 4 EA 15000 600 Repoint open or deteriorated mortar(J- 36 LF 5000 1,800 Inject low pressure epoxy to crack in tc, brick (C-ILP) 2 LF 8500 170 Davis Langdon Page 13 187 Atascadero City Hall Package 2 Fema Repair + Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Rebuild / replace masonry blocks (RM- BRK) 13 EA 22500 2,925 Rout and patch with repair mortar- crack in tc, brick (C-RP) 8 LF 5500 440 Inject low pressure epoxy to crack in bricks, repoint joints (C-LPI-RP) 10 LF 10000 1,000 Remove and reset brick to blend in displacement 9 SF 10000 900 Inject low pressure epoxy to crack in tc, brick, repoint joints (C-LPI+RPC joints) 3 LF 10000 300 Multi Wythe retrofit veneer anchors and joint reinforcement Dur-o-wall DA500 veneer anchor 341 EA 10000 34,100 Fill mortar 428 LF 800 3,424 Helical anchor 81 EA 10000 8,100 Upper drum brick detail joints with bed joint reinforcement and tie backs 142 LF 15000 21,300 Upper drum typical shelf angle 22 LF 15000 3,300 Clean entire fagade with low pressure warm water rinse 7,652 SF 800 61,216 Re-install existing circular window and make good 1 EA 50000 500 North Elevation Facade repair (Dwg MC212) Exterior finishes DEMO/ REMOVE/ SALVAGE ,� StE)Fe b ick G f9F 385 SF- PKG 1 arra-:,...,... ., .-„--rv.-;c:�,-oma - PKG 4 2-9 L-F PKG 1 €A - PKG-1 NEW/ PATCH/ REPAIR Rebuild/ replace displaced masonry (delta-RM) 31 SF 15000 4,650 Repoint open or deteriorated mortar (J- 17 LF 5000 850 Inject epoxy, to crack in tc, bricks. Rout crack and patch with repair mortar(C- 20 LF 11000 2,200 Rout and patch with repair mortar- crack in tc, brick(C-RP) 7 LF 5500 385 Davis Langdon Page 14 188 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Reconstruct brick cornice to accommodate concrete beam. Salvage existing fascia and rafter tails, reinstall to match original configuration 28 LF 30000 8,400 Repoint open or deteriorated mortar(J- 50 LF 5000 2,500 Rebuild / replace masonry bricks (RM- 11 EA 22500 2,475 Rebuild / replace spalled masonry (S-RM) 1 EA 22500 225 Rout and patch with repair mortar- crack in tc, brick (C-RP) 30 LF 5500 1,650 Inject low pressure epoxy to crack in tc, brick (C-ILP) 15 LF 8500 1,275 Rout and patch with repair mortar- crack in tc, brick (C-RP) 13 LF 5500 715 Rebuild /replace cracked bricks (C-RM) 4 EA 22500 900 Rebuild/ replace spalled terra cota bisque (BS-RM) 3 EA 22500 675 Multi Wythe retrofit veneer anchors and joint reinforcement Dur-o-wall DA500 veneer anchor 341 EA 10000 34,100 Fill mortar 428 LF 800 3,424 Helical anchor 81 EA 10000 8,100 Upper drum brick detail joints with bed joint reinforcement and tie backs 142 LF 15000 21,300 Upper drum typical shelf angle 22 LF 15000 3,300 Remove, salvage and reinstall displaced brick 40 SF 15000 6,000 Inject low pressure epoxy to crack in tc, brick (C-ILP) 2 LF 8500 170 Remove/ replace cracked bricks with original bricks salvage from other building location 177 EA 22500 39,825 Repoint cracked joints (RP) 60 LF 5000 3 000 Repoint corner joints 68 LF 5000 3,400 Fill collar joint with portland cement grout 27 SF 4500 1,215 Inject low pressure epoxy to crack in tc, brick (C-ILP) 2 LF 8500 170 Rebuild/ replace terra cotta bricks (RM- 5 EA 22500 1,125 Clean entire fagade with low pressure warm water rinse 6,836 SF 800 54,688 Re-install existing circular window and make good 1 EA 50000 500 Davis Langdon Page 15 189 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Iwo East Elevation Fagade repair(MC213) Exterior finishes DEMO/ REMOVE/ SALVAGE Take dewR and remove hriv+k wall n4 t a;d ste bFmGkr,feF Fe as 306 S-F PKG 1 Reht tild 4g matGh .where r q tired 4 L-9 - PKG a, Remeve, selvage end stere brink nervine 44- L-F PKG 1 Salvage (Femove, t NEW/ PATCH / REPAIR Upper drum brick detail joints with bed joint reinforcement and tie backs 142 LF 15000 21,300 Typical shelf angle 22 LF 5000 1,100 Reconstruct brick cornice to accommodate concrete beam Salvage existing fascia and rafter tails, reinstall to match original configuration 41 LF 30000 12,300 Rebuild replace displaced masonry wall (delta - RM) 110 SF 15000 16,500 Repoint open or deteriorated mortar (J- 2 LF 5000 100 Inject epoxy to crack in tc, brick, repoint joints(C-I-RP) 8 LF 10000 800 Inject high pressure epoxy to crack in bricks (C-IHP) 3 LF 9000 270 Rebuild/ replace displaced masonry or open/deteriorated mortar(delta - RM) 36 SF 15000 5,400 Repoint open or deteriorated mortar(J- 22 LF 5000 1,100 Inject epoxy to crack in tc, brick, repoint joints (C-I-RP) 22 LF 10000 2,200 Inject epoxy to crack in tc, brick, repoint joints (C-I-RP) 3 LF 10000 300 Patch with repair mortar spalled masonry (S-P) 17 EA 22500 3,825 Patch with repair mortar spalled terra cotta bisque (BS-P) 40 EA 22500 9,000 Rebuild / replace spalled terra cota bisque (BS-RM) 2 EA 22500 450 Inject high pressure epoxy to crack in bricks (C-IHP) 7 LF 9000 630 Inject epoxy to crack in bricks (C-1) 48 LF 8500 4,080 Rebuild /replace cracked bricks (C-RM) 3 EA 22500 675 Davis Langdon Page 16 190 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Multi Wythe retrofit veneer anchors and joint reinforcement Dur-o-wall DA500 veneer anchor 341 EA 10000 34,100 Fill mortar 428 LF 800 3,424 Helical anchor 81 EA 10000 8,100 Remove, salvage and reinstall displaced brick 33 SF 15000 4,950 Rebuild / replace terra cotta bricks (RM- TC) 2 LF 22500 450 Repoint open or deteriorated mortar(J- RP) 14 LF 5000 700 Repoint corner joints 12 LF 5000 600 Fill collar with portland cement grout 11 SF 4500 495 Remove/ replace cracked bricks with original bricks salvage from other building location 16 EA 22500 3,600 Remove and reset bricks 3 EA 15000 450 Rebuild / replace terra cotta bricks (RM- 2 LF 22500 450 Clean entire fagade with low pressure warm water rinse 7,652 SF 800 61,216 Re-install existing circular window and make good 1 EA 50000 500 South Elevation Facade repair(MC214) Exterior finishes DEMO/ REMOVE/ SALVAGE 386 PKG 1 4 L� - P#G-I 28 L-F PKG 1 4 €A - P a NEW/ PATCH / REPAIR Upper drum brick detail joints with bed joint reinforcement and tie backs 142 LF 15000 21,300 Typical shelf angle 22 LF 5000 1,100 Rebuild/ replace displaced masonry and open/deteriorated mortar(delta - RM) 51 SF 15000 7,650 Davis Langdon Page 17 191 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total *4101 Rout and patch with repair mortar- crack in tc, brick (C-RP) 6 LF 5500 330 Reconstruct brick cornice to accommodate concrete beam. Salvage existing fascia and rafter tails, reinstall to match original configuration 28 LF 30000 8,400 Rout and patch with repair mortar- crack in tc, brick (C-RP) 63 LF 5500 3,465 Repoint open or deteriorated mortar(J-RP) 29 LF 5000 1,450 Epoxy pin anchor to crack in tc, brick (C- EPA) 11 EA 10000 1,100 Inject low pressure epoxy to crack in tc, brick (C-ILP) 5 LF 8500 425 Rebuild/ replace masonry 1 EA 22500 225 Rebuild /replace spalled masonry (S-RM) 3 EA 22500 675 Inject epoxy to crack in bricks (C-1) 4 LF 8500 340 Multi Wythe retrofit veneer anchors and joint reinforcement Dur-o-wall DA500 veneer anchor 341 EA 10000 34,100 Fill mortar 428 LF 800 3,424 Helical anchor 81 EA 10000 8,100 Fill collar with portland cement grout 38 SF 4500 1,710 Remove reset bricks to blend in offset 3 EA 15000 450 Rebuild / replace terrace cotta bricks 12 EA 22500 2,700 Remove/ reset displaced bricks 4 EA 15000 600 Rebuild /replace masonry bricks (RM- 1 EA 22500 225 Remove/ replace cracked bricks with original bricks salvage from other building location 17 EA 22500 3,825 Repoint cracked joints 6 LF 5000 300 Clean entire fagade with low pressure warm water rinse 6,836 SF 800 54,688 Re-install existing circular window and make good 1 EA 50000 500 Northwest Elevation Facade repair(MC215) Exterior finishes DEMO/ REMOVE/SALVAGE and stere bFieLs fer r _US& 44-9 Sf- PKG 1 L-9 - RKG 1 Davis Langdon Ck Page 18 192 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total 2,3 L-F PKG 1 €A - 4 NEW/ PATCH / REPAIR Upper drum brick detail joints with bed joint reinforcement and tie backs 84 LF 15000 12,600 Reconstruct brick cornice to accommodate concrete beam Salvage existing fascia and rafter tails, reinstall to match original configuration 23 LF 30000 6,900 Rebuild / replace displaced masonry (delta - RM) 75 SF 9000 6,750 Rout and patch with repair mortar- crack in tc, brick (C-RP) 6 LF 5500 330 Inject epoxy to crack in bricks (C-1) 15 LF 8500 1,275 Rebuild / replace bricks 99 EA 22500 22,275 Clean entire fagade with low pressure warm water rinse 1,162 SF 800 9,296 Re-install existing circular window and make good 1 EA 50000 500 Southwest Elevation Fagade repair(MC215) Exterior finishes DEMO/ REMOVE / SALVAGE g S1= PKG 1 Rebuild to FnatGh where FequiFed 4 L-S - PKG 4 L-F- PKG 1 €A - PKG 1 NEW/ PATCH / REPAIR Upper drum brick detail joints with bed joint reinforcement and tie backs 84 LF 15000 12,600 Reconstruct brick cornice to accommodate concrete beam. Salvage existing fascia and rafter tails, reinstall to match original configuration 23 LF 30000 6,900 Davis LangdonPage 19 193 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Rebuild/replace displaced masonry (delta- RM) 41 SF 15000 6,150 Rout and patch with repair mortar- crack in tc, brick(C-RP) 7 LF 5500 385 Inject high pressure epoxy to crack in bricks (C-IHP) 8 LF 9000 720 Clean entire fagade with low pressure warm water rinse 1,162 SF 800 9,296 Re-install existing circular window and make good 1 EA 50000 500 Southeast Elevation facade repair(M216) Exterior finishes DEMO/ REMOVE / SALVAGE 44-9 S-€ PKG 1 23 L-F PKG 1 Salvage (F io rinn„mon4 pFete G#and E-A - PKG 1 NEW/PATCH/ REPAIR Reconstruct brick cornice to accommodate concrete beam Salvage existing fascia and rafter tails, reinstall to match original configuration 23 LF 30000 6,900 Rebuild/replace displaced masonry (delta- RM) 63 SF 15000 9,450 Repoint open or deteriorated mortar (J- 10 LF 5000 500 Rout and patch with repair mortar-crack in tc, brick(C-RP) 10 LF 5500 550 Inject epoxy to crack in bricks (C-1) 10 LF 8500 850 Patch core hole 1 EA 30000 300 Clean entire fagade with low pressure warm water rinse 1,162 SF 800 9,296 Re-install existing circular window and make good 1 EA 50000 500 Northeast Elevation Facade repair(M216) Exterior finishes DEMO/ REMOVE/ SALVAGE Take down and Femeve bF*Gk wall at A,- S+„.F„ _,..iGkG f"r Fe „CD 44-9 S-F PKG 1 Davis Langdon Ok Page 20 194 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total L-9 - 213 PKG 1 4 €A - NEW/ PATCH / REPAIR Reconstruct brick cornice to accommodate concrete beam Salvage existing fascia and rafter tails, reinstall to match original configuration 23 LF 30000 6,900 Rebuild / replace displaced masonry (delta - RM) 45 SF 15000 6,750 Rebuild / replace brick 1 EA 22500 225 Rout and patch with repair mortar- crack in tc, brick (C-RP) 8 LF 5500 440 Clean entire fagade with low pressure warm water rinse 1,162 SF 800 9,296 Re-install existing circular window and make good 1 EA 50000 500 Interior finish to exterior wall DEMO/ REMOVE/ SALVAGE Deme pla6teF FnetaliweGd lath system to e, all 7-,2-95 S€ PKG 1 6tGFe) baseboard 536 L-F PKG 1 536 PKG 1 DEMO/ REMOVE/SALVAGE - Penthouse eYAerieF wall PKG 1 stere-basebeaFd 336 1%F PKG 1 42.8 %F PKG 1 StGFe)weed Wall Gladding 6 �&€ PKG 1 NEW/ PATCH/ REPAIR New metal stud furring at shot crete location 6,901 SF 350 24,154 New 3-coat plaster system over metal lath at shot crete location 6,901 SF 2500 172,525 Reinstall refurbished baseboard 506 LF 1500 7,590 Davis Langdon Page 21 195 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Reinstall refurbished cornices 506 LF 2000 10,120 Paint plaster walls 6,901 SF 200 13,802 NEW/ PATCH / REPAIR- Penthouse Cement plaster on wall 3,025 SF 4000 121,000 Reinstall salvaged and refurbished baseboard 336 LF 2500 8,400 Reinstall salvaged and refurbished cedar wainscot 128 SF 2500 3,200 Miscellaneous DEMO/ REMOVE/ SALVAGE F4 m fn I aginn nleaRinn nrl i--rcri�rurn--rvr�u'c�trr+agn�y�*��.y���.. 6te Finn evicting bFiGks, etG. 4 Ls Premium for retrieving salvaged material for repair and reinstall 1 LS 50,000 00 50,000 e-eity 4 L-9 PKG 1 L-9 PKG 1 1,290,714 5. Roofing, Waterproofing & Skylights Roofing DEMO/ REMOVE/ SALVAGE re i,�rrrJca I,:utieR ' fee44, W S€ PKG 1 4,-4.3 S€ PKG 1 Dome roof(Sheathing and frame) 4,313 SF 1500 64,701 Gap 2-50 S€ PKG 1 4- €A PKG 1 NEW/ PATCH / REPAIR Install new plywood roof sheathing Level 5 roof 1,860 SF 800 14,880 Dome roof 4,313 SF 1500 64,701 Install new waterproofing membrane Level 5 roof 1,860 SF 2500 46,500 err IL Davis Langdon Page 22 196 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Dome roof 4,313 SF 4000 172,536 Reinstall roof tiles Level 5 roof 1,860 SF 5000 93,000 Dome roof 4,313 SF 7500 323,505 Roof hatch - allowance 1 LS 5,00000 5,000 Overlay existing gouges 12 EA 10000 1,200 Overlay patched areas 228 SF 1500 3,420 Replace missing eaves-allowance 100 LF 20000 20,000 Repair broken/damage eaves 1 LS 5,00000 5,000 Replace rainwater leader 1 LS 2,00000 2,000 Repair deteriorated rafter tails and eaves board 1 LS 50,000 00 50,000 Reinstall existing ornamental weathervane Install new storm collar 1 EA 3,00000 3,000 Penthouse Install new skylight at kitchen 48 SF 12000 5,760 875,203 6. Interior Partitions, Doors & Glazing Concrete, block or brick walls DEMO/ REMOVE/SALVAGE Deme maQenn/ partitien walls basemeRt 3;858 S€ PKG 1 Partition framing and cores DEMO/ REMOVE/SALVAGE Deme paFtitien walls x,,995 SF PKG 1 DEMO/ REMOVE/SALVAGE - Penthouse PKG 1 Deme paFt*t*9R walls 2453 SF- NEW €NEW/ PATCH / REPAIR- Penthouse New metal stud walls-4" 263 SF 700 1,841 Partition surfacing DEMO/ REMOVE/ SALVAGE GteFe) basebeaFdr, 384. L-F PKG 1 steFG) GGFR+se&s 384 L-F PKG 1 Davis Langdon Page 23 197 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total low DEMO/ REMOVE / SALVAGE - Penthouse wa#6 939 PKG 1 NEW/PATCH / REPAIR - Penthouse New 3-coat plaster system on metal lath on new stud walls 926 SF 1000 9,260 Patch/Repair existing plaster system on existing walls 4,534 SF 600 27,204 New backer board on toilet walls 839 SF 700 5,873 Balustrades and rails DEMO/ REMOVE / SALVAGE Deme 'stiRg tair guaFd Fa;l system at- 62 L-€ PKG 1 NEW/PATCH / REPAIR Reconstruct stair guard rail system using salvaged handrail at stair 2 62 LF 20000 12,400 Window walls and borrowed lights DEMO/REMOVE / SALVAGE , and fetuada deme 445 L-F PKG 4 Salvage (remove, document, protect, and store)circular windows 8 EA 50000 4,000 NEW/ PATCH / REPAIR Reinstall salvaged and refurbished window trims, circular windows in rotunda 145 LF 2500 3,625 Reinstall salvaged and refurbished circular windows 8 EA 50000 4,000 Interior doors, frames and hardware DEMO/REMOVE / SALVAGE Deme-deefs 2�9 €A PKG 1 458 €A PKG 1 4-9 €A PKG 1 €A PKG 1 2 €A PKG 1 Davis Langdon Page 24 198 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150 490 r Item Description Quantity Unit Rate Total DEMO/ REMOVE/ SALVAGE - Penthouse steFe)wGed-deers- 44 €A PKG 1 steFe)weed deers deuble NEW/ PATCH / REPAIR Reinstall salvaged wood doors- single 6 EA 35000 2,100 Replace Hardware (Handle/knob and lockset only) - single 81 EA 50000 40,500 Replace Hardware (Handle/knob and lockset only) -double 19 EA 1,00000 19,000 NEW/ PATCH / REPAIR- Penthouse Replace Hardware (Handle/knob and lockset only) 13 EA 50000 6,500 New wood doors with hardware matching to existing 3 EA 2,00000 6,000 142,303 7. Floor, Wall & Ceiling Finishes Floor DEMO/ REMOVE/SALVAGE leve-Same 18,193 S-€ PKG 1 DEMO / REMOVE/ SALVAGE - Penthouse Remove G.,g4et 648 �&F PKG 1 347 &F PKG 1 #leeFing- 279 SF PKG 1 NEW/ PATCH / REPAIR New Carpet ( 3rd and 4th floor) 9,440 SF 550 51,920 New Carpet pad 2,611 SF 2.00 5,222 Patch / Repair VCT 5,651 SF 750 42,383 Patch / Repair Ceramic tiles 605 SF 1500 9,075 Clean and repair concrete floor 125 SF 500 625 Clean and repair colored concrete in museum 2,440 SF 2250 54,900 NEW/ PATCH / REPAIR- Penthouse New Carpet 648 SF 550 3,564 Clean and repair scored concrete floor 811 SF 1500 12,165 New Resilient flooring 317 SF 800 2,536 Davis Langdon Page 25 199 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total N"001 Clean, repair and paint concrete floor 52 SF 1000 520 New/ Refurbished hardwood floor 279 SF 6500 18,135 Bases, skirting, etc. Included above in Partition surfacing Wall DEMO/ REMOVE / SALVAGE SF- PKG 1 DEMO/ REMOVE/ SALVAGE - Penthouse o,,., eve wall finishes OR t9;'n+S 999 SF- PKG 1 NEW/ PATCH/ REPAIR New ceramic tile (basement toilet) 384 SF 2000 7,680 Patch / repair ceramic tiles in toilets 1,076 SF 1200 12,912 Patch / Repair existing plaster system on existing walls 61,577 SF 600 369,462 Paint walls 77,529 SF 200 155,058 Paint concrete walls in basement 13,490 SF 200 26,980 Patch / Repair/Replace Ceramic tiles 1,329 SF 1200 15,948 Restore/Repair in place decorative crown capitals on columns in lower rotunda 16 EA 75000 12,000 Restore/Repair in place decorative fluted surface of columns in lower rotunda 1,600 SF 3500 56,000 Restore/Repair in place decorative moldings at base of dome in lower rotunda 502 SF 5000 25 100 Patch and restore existing plaster walls in museum 2,512 SF 3500 87,920 Repair in place decorative moldings at base of dome in upper rotunda 835 SF 10000 83,500 NEW/ PATCH / REPAIR- Penthouse Paint all plaster walls 5,460 SF 200 10,920 New Acrylic wainscot in toilet walls 320 SF 3500 11,200 Column furring and finish DEMO / REMOVE / SALVAGE 46 €A PKG 1 €A PKG 1 Davis Langdon Page 26 200 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total GGIUMRS 4-,529 F- PKG 1 9R upperretuRda 92 L€ PKG 1 NEW/ PATCH / REPAIR Reinstall salvaged and restored decorative crown capitols on columns in upper rotunda 16 EA 1,50000 24,000 Restore/Repair in place decorative fluted surfaces of round columns in upper rotunda 1,974 SF 3500 69,090 Reconstruct plaster wall cladding on corner flat columns in upper rotunda 1,529 SF 4500 68,805 Reinstall salvaged and restored decorative crown capitols on corner flat columns in upper rotunda 8 EA 1,50000 12,000 Reinstall salvaged and restored baseboards on corner flat columns in upper rotunda 92 LF 20000 18,400 Ceilings DEMO/ REMOVE/ SALVAGE ,walls at iv! 4, 2, 3 ,3 and all ether l�atieRa- 29 SF- PKG 1 Deme aGGYMOG tile Gei1iRg (4'from 6hetGFet8 walls at I„l 1 2, 3 , a;d all other Inna4inncas in`Jinated- innl„rlinn water 2-,945 �&€ PKG 1 4F PKG 1 dAMe 2,372 S€ PKG 1 -Delle existiRg alartW S„rfa..n of Stilt fGF upper erre 47 §7 -F PKG 1 Deme false skylight fFeFA UPPeF deme (F1qeZZaR!Re W11 25 PKG 1 Hann nleMeRto 43-9 L-F PKG 1 �lw►r Davis Langdon Ck Page 27 201 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total 1�fto StE)Fe fnr roiRstallatien) all roma in inn SF- PKG 1 deme 4 LS PKG 1 . laws at retunda deme 4- L� PKG 1 DEMO/ REMOVE / SALVAGE - Penthouse 2-,909 S-F PKG 1 455 &F PKG 1 NEW/ PATCH/ REPAIR New acoustic tile ceiling (replace at water damage locations) 525 SF 1500 7,875 Patch/ repair all cracks and delamination in plaster ceiling (including paint) 7,679 SF 1000 76,790 Install new plaster ceiling (club room) 191 SF 3000 5,730 Install new plaster coffers between , column capitals (match to existing before) 287 SF 12500 35,875 Patch/ repair all cracks and delamination in rotunda plaster ceiling 2,949 SF 25000 737,250 New 2 1/2" acoustic plaster ceiling at upper dome 2,372 SF 8500 201,620 New 2 1/2" acoustic plaster surface for vertical stilt of upper dome 1,767 SF 5500 97,185 New false skylight ceiling (reconstruct as before) 275 SF 25000 68,750 Reinstall salvaged and refurbished wood ridge elements at false skylight 139 LF 6500 9,035 NEW/ PATCH/ REPAIR- Penthouse New plaster ceiling 2,909 SF 3000 87,270 Install new gypsum board ceiling (club room extended portion only) 455 SF 3000 13,650 2,609,050 Davis Langdon Page 28 202 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total 8. Function Equipment & Specialties Protective guards, barriers and bumpers DEMO/ REMOVE/SALVAGE nmmnwAnd railinnc in mezzanine walkway 4b9 L-I- PKG 1 DEMO/ REMOVE/ SALVAGE - Penthouse Net required NEW/ PATCH / REPAIR- Penthouse Not required Prefabricated compartments and accessories DEMO/ REMOVE/SALVAGE 40 €A PKG 1 Deme +.,ilei paki+i„n6 g E-A PKG 1 DEMO/ REMOVE/ SALVAGE - Penthouse Demo Toilet Annnccnrinc 4.9 E-A PKG 1 NEW/ PATCH / REPAIR New Toilet Accessories **AW (a) Soap Dispenser, surface mounted 8 EA 17500 1,400 (b)Toilet Seat Cover Dispenser w/ Toilet tissue dispenser 8 EA 65000 5,200 (c ) Recessed Paper Towel dispenser and waste receptacle 8 EA 65000 5,200 (d) Mirror 8 EA 35000 2,800 (e) Robe Hook w/concealed mounting 8 EA 4500 360 (f) Grab Bars, horizontal 16 EA 20000 3,200 (g) Napkin Vendor 4 EA 37500 1,500 New toilet partition -ADA type 2 EA 1,50000 3,000 NEW/ PATCH / REPAIR- Penthouse New Toilet Accessories (a) Soap Dispenser, surface mounted 2 EA 17500 350 (b)Toilet Seat Cover Dispenser w/ Toilet tissue dispenser 2 EA 65000 1,300 (c ) Recessed Paper Towel dispenser and waste receptacle 2 EA 65000 1,300 (d) Mirror 2 EA 35000 700 (e) Robe Hook w/ concealed mounting 2 EA 4500 90 (f) Grab Bars, horizontal 4 EA 20000 800 (g) Napkin Vendor 1 EA 37500 375 Davis Langdon Page 29 203 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Shelving and millwork DEMO/ REMOVE/ SALVAGE 43 L-F- PKG 1 Salyage (, nein d9GUFneRt_pFete Gtd en _ , , 36 L-F PKG 1 490 2-95 S-P PKG 1 36 LF PKG 1 DEMO / REMOVE/ SALVAGE - Penthouse PKG 1 stere) shelving aR d nese38 L-€ PKG 1 NEW/ PATCH / REPAIR Not required NEW/ PATCH / REPAIR- Penthouse Reinstall salvaged and refurbished shelving and casework 38 LF 17500 6,650 Cabinet and countertops DEMO/ REMOVE/ SALVAGE 480 L€ PKG 1 DEMO/ REMOVE/ SALVAGE - Penthouse 54 L-F- PKG 1 48 L-F PKG 1 NEW/ PATCH / REPAIR- Penthouse Reinstall salvaged and refurbished countertops and base cabinets 54 LF 20000 10,800 Reinstall salvaged and refurbished upper cabinets 18 LF 15000 2,700 Light control and vision equipment DEMO/ REMOVE/ SALVAGE 44 €A PKG 1 141,10 Davis Langdon Page 30 204 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Special use equipment of all types DEMO/ REMOVE/ SALVAGE - Penthouse 4 €-R PKG 1 €A PKG 1 (G ) RefFigeFatGF Rm 413 4- €y4 PKG 1 (d) Sinn mange -tea 2 €y4 PKG 1 4- €A PKG 1 NEW/ PATCH / REPAIR New sink (a) Double bowl 2 EA 1,60000 3,200 (b) Single bowl 1 EA 95000 950 Projector installation base prep - allowance 1 LS 75000 750 NEW/ PATCH / REPAIR- Penthouse Reinstall salvaged kitchen and food equipments (a) Kitchen hood - Rm 413 1 EA 50000 500 (b) Cooking Range - Rm 413 1 EA 25000 250 (c ) Refrigerator- Rm 413 1 EA 25000 250 New sink (a) Triple bowl 1 EA 2,50000 2,500 (b) Double bowl 1 EA 1,60000 1,600 (c ) Single bowl 2 EA 95000 1,900 Miscellaneous functional equipments NEW/ PATCH/ REPAIR Other miscellaneous items - allowance 59,195 SF 075 44 396 104,021 9. Stairs &Vertical Transportation Staircase flights -floor to floor DEMO/ REMOVE/ SALVAGE Feem-(-staiF 4-7 R�&R PKG 1 Davis Langdon Page 31 205 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total NEW/ PATCH / REPAIR Stairwell repairs -, patch and paint wall, ceiling repairs and patch flooring finishes (a) Existing Stair#3 1 FLT 15,000 00 15,000 (b) Existing Stair#4 1 FLT 15,000 00 15,000 (c ) Existing Stair#2 3 FLT 15,000 00 45,000 (d) Existing Stair#1 2 FLT 15,000 00 30,000 105,000 10. Plumbing Systems Sanitary fixtures and local connection pipe work Relocate existing urinal and associated piping 4 EA 2,50000 10,000 Existing instantaneous water heater and associated piping to remain and re-use, relocate as required 6 EA 75000 4,500 Replace-Water closet 6 EA 2,00000 12,000 Replace- Lavatory 6 EA 1,85000 11,100 Nso Replace- Drinking fountains, dual-level 4 EA 3,50000 14,000 Penthouse Install new water closet 2 EA 2,00000 4,000 Install new lavatory 2 EA 1,85000 3,700 Re-install existing urinal 2 EA 75000 1,500 Re-use existing insta-heats 2 EA 75000 1,500 Sanitary waste, vent and service pipe work Rough-in to water closet and lavatory- reconnect to existing waste, vent and domestic service pipe work 16 EA 1,50000 24,000 Rough-in to drinking fountain - reconnect to existing waste, vent and domestic service pipe work 4 EA 1,25000 5,000 91,300 Davis Langdon Ok Page 32 206 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total 11. Heating, Ventilation &Air Conditioning Heated hot and chilled water generation equipment Refurbish existing closed circuit cooler, 100 Tons - by City 1 EA NIC Replace existing hot water heating boiler, 970 mbth 1 EA NIC Miscellaneous Allowance for reinstallation 1 LS 5,00000 5,000 Install (N) replacement exterior HVAC unit at Northwest corner on 4th Floor 1 EA 10,000 00 10,000 Re-install heat pumps in lower rotunda 4 EA 2,00000 8,000 Re-install radiators in lower rotunda 4 EA 1,00000 4,000 27,000 12. Electrical Lighting, Power& Communication �rrr User convenience power Receptacle dismounted from wall - remount receptacle on wall as required 1 EA 25000 250 Face plate of outlet broken - provide new face plate to match existing 7 EA 30000 2,100 Face plate of outlet missing - provide new face plate to match existing 3 EA 30000 900 Duplex receptacles mounted inside ceiling space of dome -trace conduit and wires up to the serving panel and check for any damages, provide any repair and/or replacement as required to restore associated devices in working condition 2 EA 2,00000 4,000 Electrical box with receptacles on top of dome-trace conduit and wires up to the serving panel and check for any damages, provide any repair and/or replacement as required to restore associated devices in working condition 1 EA 2,50000 2,500 `err Davis Langdon Page 33 207 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Lighting Missing/broken lens- provide new lens to match existing 13 EA 35000 4,550 Install new lighting fixtures to match existing, connect to existing circuit as shown, dwg E120 note#2 8 EA 75000 6,000 Missing end plate - provide new end plate to match existing 4 EA 35000 1,400 Missing face plate - provide new face plate to match existing 12 EA 35000 4,200 Broken lighting fixture - replace lighting fixture with new to match existing 1 EA 75000 750 End plate loose - remount end plate as required 8 EA 30000 2,400 Disconnect and remove lighting fixtures mounted on the cabinet including conduits, wires and associated wiring devices up to the nearest active device 2 EA 40000 800 Tele Install new fluorescent strips to existing circuit and lighting control Front cover of telephone/data panel missing - provide new cover for telecom panel 1 EA 1,50000 1,500 Face plate of outlet missing - provide new face plate to match existing 11 EA 30000 3,300 Face plate of outlet broken - provide new face plate to match existing 2 EA 30000 600 Alarm and security No damaged noted (Upgrade or system expansion - Phase 3 scope of work) NIC Miscellaneous Trace, verify and test all branch circuits, grounding, provide a new updated typewritten panel directory, provide as-built of the single line diagram with feeder sizes 1 LS 15,000 00 15,000 *4010, Davis Langdon Page 34 208 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 �+rriw° Item Description Quantity Unit Rate Total Heat pump procurve switch mounted inside ceiling space of dome trace feeder cable up to the serving panel and check for any damages - provide any repair and/or replacement as required to restore associated devices in working condition 1 EA 2,50000 2,500 52,750 13. Fire Protection Systems Automatic fire sprinkler system -by Others NIC 0 14. Site Preparation & Building Demolition Site demolition Prete Gt.GR ( East and West fa Gad �� `2 ,rte � PKG 1 prvsv.,....... ....... ....,.,.....- Miscellaneous LS PKG 1 0 15. Site Paving, Structures & Landscaping Hardscape Replace existing ramp (ADA compliant- North west corner) Mitigation New handicap ramp (North East corner) 325 SF 9000 29,250 New landscape - assume 40% of cleared site area 4,403 SF 1000 44,030 Landscape New landscape - assume 60% of cleared site area (seeding only) 7,092 SF 750 53,190 Irrigation system -future package excluded Davis Langdon Page 35 209 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Repair November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Miscellaneous Allowance for miscellaneous unidentified site repairs 1 LS 50,000 00 50,000 176,470 16. Utilities on Site Excluded 0 ,aloe Davis Langdon Page 36 210 Atascadero City Hall Package 2: Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150 490 MITIGATION COMPONENT SUMMARY Gross Area 59,195 SF $/SF $x1000 1 Foundations 35.26 2087 2 Vertical Structure 2678 1 585 3 Floor& Roof Structures 7 79 461 4 Exterior Cladding 16.24 961 5 Roofing Waterproofing & Skylights 713 422 Shell(1-5) 93.22 5 518 6 Interior Partitions, Doors & Glazing 1289 763 7 Floor, Wall & Ceiling Finishes 811 480 Interiors (6-7) 21 01 1,243 8 Function Equipment&Specialties 1 37 81 9 Stairs &Vertical Transportation 0 88 52 Equipment& Vertical Transportation (8-9) 2.25 133 10 Plumbing Systems 2.34 139 11 Heating Ventilating &Air Conditioning 1 60 95 12 Electric Lighting, Power& Communications 568 336 13 Fire Protection Systems 000 0 Mechanical&Electrical(10-13) 963 570 Total Building Construction 1-13 126.10 7,465 14 Site Preparation & Demolition 070 41 15 Site Paving, Structures & Landscaping 0.25 15 16 Utilities on Site 000 0 Total Site Construction 14-16 0.95 56 TOTAL BUILDING& SITE 1-16 127.05 7,521 General Conditions 1500% 1906 1 128 Contractor's Overhead & Profit or Fee 1000% 1461 865 PLANNED CONSTRUCTION COST November 2009 16072 9,514 Contingency for 100% Construction Design 300% 481 285 Escalation to Start Date (January 2011) 037% 061 36 Market risk 500% 8.31 492 RECOMMENDED BUDGET January 2011 174.46 10,327 �lrr Davis Langdon Page 37 211 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total 1. Foundations Foundation repairs DEMO / REMOVE/ SALVAGE -1 at the eyAeFOGF Of the 1964ildiRg (R G#9XGavated mateF!a! (R 57-6 G-Y PKK 1 4 ##hn 'n#n r'nr f#hn h��ilrlinn /� 1 `.2-944 GY ctcz..- Rtcnvr g , eX FoeR; 002 7-9 C4 AA nn EKG 1 fG9t' 4-9 €A NEW/ PATCH / REPAIR Backfill and compact excavated material 2,811 CY 1400 39,354 Engineered backfill and compaction 1,576 CY 2800 44,128 Piling NEW/ PATCH / REPAIR Cast-in place reinforced concrete micro piles below new pile caps 12" diameter(various lengths) 3,580 LF 25000 895,000 Mobilization and de-mobilization 1 LS 250,000 00 250,000 Reinforced concrete NEW/PATCH / REPAIR Reinforced concrete pile caps Excavation, allow hand excavation 324 CY 6000 19,440 Formwork 5,780 SF 700 40,460 Reinforcement 53,460 LB 075 40,095 Concrete 267 CY 25000 66,750 Backfill 57 CY 1800 1,026 Hauling excavated material 267 CY 1400 3,738 Reinforced concrete curved beam Excavation, allow hand excavation 5 CY 6000 300 Formwork, circular on plan 296 SF 1000 2,960 Reinforcement 825 LB 075 619 Concrete 4 CY 25000 1,000 Backfill 1 CY 1800 18 Hauling excavated material 4 CY 1400 56 Orli'` Davis Langdon{ Page 38 212 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 *%W Item Description Quantity Unit Rate Total Reinforced concrete grade beam below shotcrete wall adjacent to existing basement perimeter wall Demolish and remove existing concrete footing to accommodate new concrete footing (including sawcutting/coredrilling) 420 LF 6000 25,200 Formwork 840 SF 1000 8,400 Reinforcement 17,160 LB 075 12,870 Concrete 78 CY 25000 19,500 Epoxy bolt, drilled and anchored to the existing structure 280 EA 6500 18,200 Raise the building to restore to a pre- earthquake level condition using hydraulic jacks 1 LS 450,000 00 450,000 Cement grout between existing foundations and pile cap jacking platform 2,622 SF 5000 131,100 Reinforced concrete structural slab-on grade, 6"thick - refer to Horizontal Structure (15,182 SF) elsewhere Sub-surface drainage NEW/ PATCH / REPAIR New perforated drain pipe to perimeter foundation 664 LF 2600 17,264 Miscellaneous DEMO / REMOVE /SALVAGE Protect/relocate existing utilities as needed - refer to utilities (elsewhere) elsewhere 2,087,478 2. Vertical Structure Shoring NEW/ PATCH/ REPAIR L-S F G1 Concrete wall DEMO/ REMOVE/ SALVAGE- Penthouse 4-,&22- S€ PKQ I Davis Langdon Page 39 213 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total NEW/ PATCH / REPAIR URM walls (Basement to 3rd Floor) 8" Shotcrete walls New 8"thick shotcrete wall 13,209 SF 4500 594,405 Reinforcement 31,596 LB 100 31,596 Dowel bar, drilled and anchored to the existing walls 4,755 EA 5000 237,750 12" Shotcrete wall New 12"thick shotcrete wall 2,645 SF 6500 171,925 Reinforcement 6,327 LB 100 6,327 Dowel bar, drilled and anchored to the existing walls 952 EA 5000 47,600 16" Shotcrete wall New 16"thick shotcrete wall 546 SF 92.00 50,232 Reinforcement 1,306 LB 1 00 1,306 Dowel bar, drilled and anchored to the existing walls 197 EA 5000 9,850 Shotcrete around existing window openings (level 3) 8 EA 25000 2,000 New 12"thick shear wall Concrete 8 CY 30000 2,400 Reinforcement 2,200 LB 100 2,200 Formwork 546 SF 1200 6,552 4th floor repairs. New FRP overlay repair to interior face of existing masonry wall 6,911 SF 2500 172,775 Epoxy bolt, drilled and anchored to the existing floor 8 EA 6500 520 NEW/ PATCH / REPAIR Penthouse New structural cement plaster reinforced with heavy gauge metal lath and anchored to wood roof framing 4,622 SF 4000 184,880 Short parapet repair Replace bracing for short parapet wall 56 LF 2500 1,400 Replace steel angle brace 29 EA 5000 1,450 Replace wall anchors, drill and epoxy 29 EA 5500 1,595 Replace tubular steel 56 LF 9500 5,320 4th Floor- South fagade- column repair 4" Diameter pipe column 21 LF 10000 2,100 4th Floor parapet bracing Remove and replace tube steel parapet bracing, vertical (1 each) 25 LF 12000 3,000 Davis Langdon Page 40 214 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 der► Item Description Quantity Unit Rate Total Spray fireproofing to new steel members (selective areas) 12 T 50000 5,771 Wood shear walls New wood shearwall (penthouse North and South) 432 SF 2000 8,640 New concrete curb at shear wall 75 LF 2500 1,875 Premium for holding down bolts, allow 18" o c. 32 EA 5000 1,600 Exterior finish NEW/ PATCH / REPAIR - Penthouse 4th Floor Hollow Tile Wall Hazard Mitigation - exterior, all penthouses - refer to exterior cladding Parapet bracing DEMO / REMOVE/SALVAGE Remove and replace tube steel parapet bracing, vertical (80 each) -4th fir 252 LF 12000 30,240 "err►' 1,585,309 3. Floor and Roof Structure Floor at lowest level NEW/ PATCH / REPAIR Reinforced concrete structural slab-on grade, 6" thick 15,182 SF 2500 379 550 New concrete curbs 86 LF 3500 3,010 Suspended floors NEW/ PATCH/ REPAIR Repair all cracks in the concrete floor diaphragm 1 st Floor 160 LF 9500 15,200 2nd Floor 160 LF 9500 15,200 3rd Floor 160 LF 9500 15,200 4th Floor 160 LF 9500 15,200 New plywood sheathing - 5th floor (mezzanine) 1,138 SF 950 10,811 'err% Davis Langdon Page 41 215 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Penthouse Roof structure -refer to division 5 DEMO/ REMOVE/ SALVAGE - Penthouse stteathiRg 5'363 S€ PKG 1 NEW/PATCH / REPAIR New plywood sheathing over existing T&G sheathing 5,353 SF elsewhere New roofing membrane and flashing - refer to roofing elsewhere Repair/replace damaged wood at eaves 1 LS elsewhere New roof tails (as needed) and repair damaged roof framing members, etc. 1,541 SF elsewhere Miscelleneous Expansion joint 48 LF 15000 7,200 461,371 4. Exterior Cladding 1-110' West Elevation Facade repair(Dwg MC211) Balustrades and parapets DEMO/ REMOVE/ SALVAGE Remove existing terra cotta top rail, salvage and repair 102 LF 6000 6,120 Demolish and remove concrete block infill including making good to existing surfaces 204 SF 1500 3,060 NEW/ PATCH / REPAIR New APC balusters @ 7 625" o c. 102 LF 35000 35,700 Allow for scrapping mortar droppings 1 LS 1,00000 1,000 Install temporary supports for terra cotta top rail 102 LF 1500 1,530 Re-install existing terra cotta top rail 102 LF 3000 3,060 Anchor face Wythe of brick back-up wall Typical ground- 5th (Dwg MC5 02 Det. 4 &7) 7,652 SF 650 49,738 Anchor obtuse corners of brickworks with 1/2" diameter expansion anchors @ 12" o c. each face (Dwg MC5 02 Det. 9) 62 LF 15000 9,300 1400 Davis Langdon Page 42 216 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total North Elevation Facade repair(Dwg MC212) Balustrades and parapets DEMO/ REMOVE/SALVAGE Remove existing terra cotta top rail, salvage and repair 84 LF 6000 5,040 Demolish and remove concrete block infill including making good to existing surfaces 168 SF 1500 2,520 NEW/ PATCH/ REPAIR New APC balusters @ 7 625"o c. 84 LF 35000 29 400 Allow for scrapping mortar droppings 1 LS 1,00000 1,000 Install temporary supports for terra cotta top rail 84 LF 1500 1,260 Re-install existing terra cotta top rail 84 LF 3000 2,520 Anchor face Wythe of brick back-up wall Typical ground - 5th (Dwg MC5 02 Det. 4 & 7) 6,836 SF 650 44,434 Anchor obtuse corners of brickworks with 1/2" diameter expansion anchors @ 12" o c. each face (Dwg MC5 02 Det. 1) 22 LF 15000 3,300 East Elevation Fagade repair(MC213) Balustrades and parapets DEMO / REMOVE/SALVAGE Remove existing terra cotta top rail, salvage and repair 102 LF 6000 6,120 Demolish and remove concrete block infill including making good to existing surfaces 204 SF 1500 3,060 NEW/ PATCH/ REPAIR New APC balusters @ 7 625" o c. 102 LF 35000 35,700 Allow for scrapping mortar droppings 1 LS 1,00000 1,000 Install temporary supports for terra cotta top rail 102 LF 1500 1,530 Re-install existing terra cotta top rail 102 LF 3000 3,060 Anchor face Wythe of brick back-up wall Typical ground - 5th (Dwg MC5 02 Det. 4 & 7) 7,652 SF 6.50 49,738 Anchor obtuse corners of brickworks with 1/2" diameter expansion anchors @ 12" o c. each face (Dwg MC5 02 Det. 1) 62 LF 15000 9,300 Davis Langdon Page 43 217 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total South Elevation Facade repair (MC214) Balustrades and parapets DEMO / REMOVE/ SALVAGE Remove existing terra cotta top rail, salvage and repair 84 LF 6000 5,040 Demolish and remove concrete block infill including making good to existing surfaces 168 SF 1500 2,520 NEW/ PATCH / REPAIR New APC balusters @ 7 625" o c. 84 LF 35000 29,400 Allow for scrapping mortar droppings 1 LS 1,00000 1,000 Install temporary supports for terra cotta top rail 84 LF 1500 1,260 Re-install existing terra cotta top rail 84 LF 3000 2,520 Anchor face Wythe of brick back-up wall Typical ground - 5th (Dwg MC5 02 Det. 4 & 7) 6,836 SF 650 44,434 Anchor obtuse corners of brickworks with 1/2" diameter expansion anchors @ 12" o c. each face (Dwg MC5 02 Det. 1) 22 LF 150.00 3,300 Northwest Elevation Facade repair (MC215) Balustrades and parapets DEMO / REMOVE /SALVAGE Remove existing terra cotta top rail, salvage and repair 15 LF 6000 900 Demolish and remove concrete block infill including making good to existing surfaces 30 SF 1500 450 NEW/ PATCH / REPAIR New APC balusters @ 7 625" o c. 15 LF 35000 5,250 Allow for scrapping mortar droppings 1 LS 1,00000 1,000 Install temporary supports for terra cotta top rail 15 LF 1500 225 Re-install existing terra cotta top rail 15 LF 3000 450 Anchor face Wythe of brick back-up wall Typical ground - 5th (Dwg MC5 02 Det. 4 & 7) 1,162 SF 650 7,553 Davis Langdon( Page 44 218 Atascadero City Hall Package 2 Fema Repair + Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Southwest Elevation Fagade repair (MC215) Balustrades and parapets DEMO / REMOVE/ SALVAGE Remove existing terra cotta top rail, salvage and repair 15 LF 6000 900 Demolish and remove concrete block infill including making good to existing surfaces 30 SF 1500 450 NEW/ PATCH / REPAIR New APC balusters @ 7 625"o c. 15 LF 35000 5,250 Allow for scrapping mortar droppings 1 LS 1,00000 1,000 Install temporary supports for terra cotta top rail 15 LF 1500 225 Re-install existing terra cotta top rail 15 LF 3000 450 Anchor face Wythe of brick back-up wall Typical ground - 5th (Dwg MC5 02 Det. 4 & 7) 1,162 SF 650 7,553 Southeast Elevation fagade repair(M216) Balustrades and parapets irrr' DEMO/ REMOVE/SALVAGE Remove existing terra cotta top rail, salvage and repair 15 LF 6000 900 Demolish and remove concrete block infill including making good to existing surfaces 30 SF 1500 450 NEW/ PATCH / REPAIR New APC balusters @ 7 625"o c. 15 LF 35000 5,250 Allow for scrapping mortar droppings 1 LS 1,00000 1,000 Install temporary supports for terra cotta top rail 15 LF 1500 225 Re-install existing terra cotta top rail 15 LF 3000 450 Anchor face Wythe of brick back-up wall Typical ground - 5th (Dwg MC5 02 Det. 4 & 7) 1,162 SF 650 7,553 Northeast Elevation Facade repair(M216) Balustrades and parapets DEMO/ REMOVE/ SALVAGE Remove existing terra cotta top rail, salvage and repair 15 LF 6000 900 *Wo Davis Langdon( Page 45 219 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Demolish and remove concrete block infill including making good to existing surfaces 30 SF 1500 450 NEW/ PATCH/ REPAIR New APC balusters @ 7 625" o c 15 LF 35000 5,250 Allow for scrapping mortar droppings 1 LS 1,00000 1,000 Install temporary supports for terra cotta top rail 15 LF 1500 225 Re-install existing terra cotta top rail 15 LF 2000 300 Anchor face Wythe of brick back-up wall Typical ground - 5th (Dwg MC5 02 Det. 4 & 7) 1,162 SF 650 7,553 Exterior finish -all penthouses DEMO/REMOVE /SALVAGE - Penthouse Reme„e damaged exte,aer fipish 4-,&2-2- &F PKG 1 NEW/ PATCH / REPAIR - Penthouse New structural integral color cement plaster reinforced with heavy gauge metal lath and anchored to wood roof framing 4,622 SF 4000 184,880 Interior finish to exterior walls DEMO/ REMOVE /SALVAGE Deme nla6ter metalyee.d lath system to e)(teFOGFwall 7i44 aF PKG 1 stege) basebeafd 52-9 l=F PKG 1 52-9 l=F PKG 1 NEW/ PATCH / REPAIR New metal stud furring at shot crete location 7,110 SF 350 24,885 New 3-coat plaster system over metal lath at shot crete location 7,110 SF 2500 177,750 Reinstall refurbished baseboard 517 LF 1500 7,755 Reinstall refurbished cornices 517 LF 2500 12,925 Paint plaster walls 7,110 SF 200 14,220 NEW/PATCH / REPAIR - Penthouse New bearing walls 782 SF 2200 17,204 Davis Langdon ' Page 46 220 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Window repair- penthouses DEMO/ REMOVE/ SALVAGE - Penthouse €A PKG 1 NEW/ PATCH / REPAIR - Penthouse Repair or rebuild as needed windows, glazing and frames. 37 EA 25000 9,250 Allowance for new windows to match original (for windows beyond repair) 1 LS 15,000 00 15,000 Door repair- penthouses DEMO/ REMOVE / SALVAGE - Penthouse €A PKG 1 €A PKG 1 NEW/ PATCH / REPAIR- Penthouse Repair or rebuild as needed and reinstall door, glazings and frames. 10 EA 1,25000 12,500 Allowance for new doors to match original (for doors beyond repair) 1 LS 20,000 00 20,000 Install exterior thresholds 10 EA 40000 4,000 961,495 5. Roofing, Waterproofing & Skylights Waterproofing DEMO/ REMOVE/SALVAGE - Penthouse 6 SF- PKG 1 45 S€ PKG 1 NEW/ PATCH / REPAIR - Penthouse Replace waterproofing and patch built-up roofing after wall encapsulation 1,416 SF 2500 35,400 Roofing DEMO/ REMOVE /SALVAGE - Penthouse 5-,353 &F PKG 1 *40W beaFing wall IGGatiam 75 L-I- PKG 1 Davis Langdon ' Page 47 221 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total NEW/ PATCH / REPAIR - Penthouse Install new waterproofing membrane on existing timber rafter with sheathing Replace damaged timber framing and sheathing 5,353 SF 3500 187,355 Install new gutters to penthouse roof 355 LF 3000 10,650 Repair or replace damage or missing rafter tails and eaves Replace existing tiles, supplementing with new to match existing as required at all existing tile roofs 5,353 SF 2500 133,825 Repair/replace eaves damages 1 LS 50,000 00 50,000 Miscellaneous New roof hatch in existing roof, complete and make good 1 EA 5,00000 5,000 422,230 6. Interior Partitions, Doors & Glazing Concrete, block or brick walls Not required Partition framing and cores DEMO/ REMOVE /SALVAGE 'W S PKG 1 SF PKG 1 name .-la6teF wall fuFFi g at eew CDD lesatiGRs &,44-5 SF- PKG 1 NEW/ PATCH / REPAIR New metal stud wall -4" 2,055 SF 450 9,248 New metal stud wall -4" (mezzanine) 1,311 SF 450 5,900 New metal stud furring at FRP location 5,615 SF 350 19,653 Partition surfacing DEMO/ REMOVE /SALVAGE L-F PKG 1 afeas 937 L-F PKG 1 Davis Langdon lk Page 48 222 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total NEW/ PATCH / REPAIR New metal stud walls-4" mitigation 4,232 SF 450 19,044 Gypsum board on basement partitions 3,901 SF 450 17,555 Gypsum board underlayment on basement partitions 1,951 SF 300 5,853 New 3-coat plaster system on metal lath on new stud walls (single side) 4,564 SF 1000 45,640 Reinstall refurbished baseboards 347 LF 1500 5,205 Reinstall refurbished cornices 347 LF 2000 6,940 New 3-coat plaster system over metal lath on stud walls 4,108 SF 1000 41,080 New 3-coat plaster system over metal lath on stud walls - mezzanine floor 2,621 SF 11 00 28,831 New 3-coat plaster system on metal lath at FRP furring locations (single side) 5,615 SF 1000 56,150 New FRP paneling 5,615 SF 12.50 70,188 Reinstall refurbished baseboards (incl FRP locations and Mezzanine floor areas) 934 LF 1500 14,010 Reinstall refurbished cornices (incl FRP locations and Mezzanine floor areas) 934 LF 2000 18,680 Sound insulation NEW/ PATCH/ REPAIR Batt insulation 7,598 SF 1.50 11,397 Balustrades and rails Assume not required Window walls and borrowed lights DEMO/ REMOVE / SALVAGE » L-F - PKQ I , 244 L-F - PKG-1 Salvage (remove, document, protect and store) rectangular windows 55 EA 30000 16,500 Salvage (remove, document, protect and store) circular windows 10 EA 50000 5,000 , 4 57-9 LF - , and PI46-1 63 LF- Davis Langdon Page 49 223 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Remeye, salyage /rdeei,meRt nreten4 1 rt9H tF - Salvage (remove, document, protect and store) rectangular windows 36 SF 30000 10,800 Salvage (remove, document, protect and store) rectangular windows 36 EA 30000 10,800 Salvage (remove, document, protect and store) circular windows 2 EA 50000 1,000 NEW/PATCH / REPAIR Reinstall salvaged and refurbished window trims 857 LF 2500 21,425 Reinstall salvaged and refurbished window sill moldings 214 LF 2500 5,350 Install new window frame extensions to reinstalled windows, 12" to 16"wide, match existing window trim and frame 1,216 LF 4500 54,720 Reinstall salvaged and refurbished rectangular windows 55 EA 30000 16,500 Reinstall salvaged and refurbished window trims 679 LF 2500 16,975 Reinstall salvaged and refurbished window trims circular windows 63 LF 2500 1 575 Reinstall salvaged and refurbished window sill moldings 180 LF 2500 4,500 Install new window frame extensions to reinstalled windows, 12"to 16"wide, match existing window trim and frame 922 LF 4500 41,490 Reinstall salvaged and refurbished rectangular windows 36 EA 30000 10,800 Reinstall salvaged and refurbished circular windows 2 EA 50000 1,000 Reinstall salvaged and refurbished circular windows (3rd floor) 2 EA 50000 1,000 Interior doors, frames and hardware DEMO/ REMOVE/ SALVAGE stere-wood-deeer re €A PKG 1 A PKG 1 NEW/PATCH / REPAIR Reinstall salvaged coiling grill doors 2 EA 75000 1,500 Reinstall salvaged wood doors - single 149 EA 35000 52,150 Reinstall salvaged wood doors -double 19 EA 60000 11,400 Davis Langdon Page 50 224 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Perform minor maintenance repairs on reinstalled doors and frames-allowance 174 EA 40000 69,600 New metal doors with hardware matching to existing - single 8 EA 1,75000 14,000 New metal doors with hardware matching to existing -double 3 EA 3,00000 9,000 Reinstall salvaged wood doors 2 EA 25000 500 Perform minor maintenance repairs on reinstalled doors and frames-allowance 2 EA 30000 600 NEW/ PATCH / REPAIR- Penthouse Reinstall salvaged wood doors 13 EA 35000 4,550 Perform minor maintenance repairs on reinstalled doors and frames - allowance 13 EA 40000 5,200 763,307 7. Floor, Wall & Ceiling Finishes A%W Floors DEMO/ REMOVE/SALVAGE 940 S€ PKG 1 NEW/ PATCH / REPAIR New carpet and pad ( 1 st and second floor) 8,753 SF 750 65,648 Reinstall salvaged painted wood flooring (mezannine floor) 940 SF 4000 37,600 Bases or skirtings etc. Included above in Partition surfacing Walls NEW/ PATCH/ REPAIR Paint all plaster walls (also incl FRP and Mezzanine floor areas) 12,344 SF 200 24,688 Ceilings DEMO/ REMOVE/SALVAGE 97-7- S-F PKG 1 wads-erg 835 S PKG 1 Davis Langdon Gk Page 51 225 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 +rrril� Item Description Quantity Unit Rate Total �� .meq. SF- PKG 1 NEW/ PATCH / REPAIR New painted plaster soffit ceiling at shotcrete locations 1,889 SF 3000 56,670 New painted plaster soffit fascia 1,866 SF 3000 55,980 New painted plaster ceiling (rebuild existing plaster ceiling) 1,763 SF 4500 79,335 New gypsum board ceiling incl paint at basement room 8003 90 SF 1800 1,620 New painted plaster soffit ceiling at shotcrete locations 1,832 SF 3000 54,960 New painted plaster soffit ceiling (mezzanine floor) - Reconstruct to match original 977 SF 4500 43,965 New painted plaster soffit fascia 1,989 SF 3000 59,670 480,136 8. Function Equipment& Specialties ` Protective guards, barriers and bumpers NEW/ PATCH/ REPAIR New wood railings in mezzanine walkway 150 LF 27500 41,250 Prefabricated compartments and accessories Not required Shelving and millwork Not required Cabinet and countertops DEMO / REMOVE / SALVAGE 85 I=F- PKG 1 NEW/ PATCH / REPAIR Reinstall salvaged and refurbished countertops and base cabinets 49 LF 20000 9,800 New base cabinet with countertop 11 SF 35000 3,850 Reinstall salvaged and refurbished countertops and base cabinets 85 LF 15000 12,750 14101 Davis Langdon Page 52 226 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total Chalkboards, insignia and graphics, etc. Not required Light control and vision equipment NEW/ PATCH / REPAIR New curtains in upper rotunda 444 SF 2500 11,100 New curtain rods (a) 16' long 1 EA 75000 750 (b) 5' long 4 EA 17500 700 (c )4' long 6 EA 17500 1,050 Amenities and convenience items Not required Special use equipment of all types Not required 81,250 �.r 9. Stairs &Vertical Transportation Loading Dock ramp NEW/ PATCH / REPAIR New Ramp 2 and Stair 6 -Allowance (northwest corner) Excavate and haul off earth 46 CY 1400 644 engineered backfill and compaction 9 CY 2800 252 Structural concrete (including formwork and reinforcement) 26 CY 29500 7,670 Concrete finishes 391 SF 1500 5,865 Steel tube railing 118 LF 25000 29,500 Steps or short stair flights Not required Staircase flights-floor to floor NEW/ PATCH / REPAIR Reinstall salvaged and refurbished Wooden staircase and handrail in club room (Stair#5) 17 RSR 17500 2,975 Davis Langdon Page 53 227 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Ladders and fire escapes Not required Elevators NEW/ PATCH / REPAIR Protect elevator cab interior- allowance 1 LS 5,00000 5,000 51,906 10. Plumbing Systems Sanitary fixtures and local connection pipe work Replace existing plumbing fixtures and associated piping to basement restrooms due to new foundation, allow 5 EA 3,75000 18,750 Penthouse Install new WC (Non-ADA) 1 EA 3,75000 3,750 Install new sink (Non-ADA) 1 EA 3,00000 3,000 Sanitary waste, vent and service pipe work Floor drains and sinks, < = 6", complete with connection pipe work, trap primers - basement restroom 1 EA 2,50000 2,500 Re-install piping and leak-test piping (waste & vent)due to new basement slab and footing 400 LF 8500 34,000 Re-install piping and leak-test piping (cold water) due to new basement slab and footing 500 LF 5500 27,500 Natural gas service Re-install gas meter and associated piping with new earthquake shut-off valve 1 LS 7,50000 7,500 Surface water drainage New 4" roof drains, reconnect new 4"SD to existing 4" pipe 8 EA 1,50000 12,000 Seismic supports/joints/connections 59,195 SF 050 29,597 138,597 *010 Davis Langdon Page 54 228 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total 11. Heating, Ventilation &Air Conditioning Miscellaneous Allowance for reinstallation 1 LS 33,000 00 33,000 Reconnect condenser water pipe leaving building, 4"diameter-for foundation excavation 2 EA 5,00000 10,000 Connect condensate drain to main condensate drain system. Contractor to field verify slope and notify city if condensate pump is required 1 LS 2,50000 2,500 Reinstall HVAC units in Basement 2 EA 2,50000 5,000 Reinstall/reconnect any condenser drains going into or below Basement floor 1 LS 5,00000 5,000 Reinstall HVAC unit in soffit on 2nd floor due to shotcrete install prep 1 EA 1,50000 1,500 Reinstall, reconfigure duct configuration & soffit vents due to shotcrete install prep and suspended ceiling adjustments (floors 1-4) 19 EA 2,00000 38,000 95,000 12. Electrical Lighting, Power& Communication Main service and distribution Front cover of panel board removed - reinstall front cover of panel board 3 EA 50000 1 500 Cover of existing ceiling mount J-boxes missing - provide new cover to junction box 1 EA 50000 500 Pull box and conduits for low voltage wires has no cover- provide new cover to pull box 2 EA 85000 1,700 Provide 12" x 12" x 4" pull box at ceiling, splice feeders to existing electrical panel, disconnect and remove the panels from wall and keep safely in a storage for reinstallation to new location as shown on plan 2 EA 3,00000 6,000 Davis LangdonPage 55 229 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 Item Description Quantity Unit Rate Total *alol Provide 12" x 12" x 4" pull box at ceiling, splice feeders, reinstall panels to new location as shown on plan 6 EA 2,50000 15,000 Disconnect and remove all equipment including electrical panels, disconnect switches, contactor cabinet, time clock, transformer, etc. verify on site exact number of existing equipment Reinstall equipment including electrical panels, disconnect switches, contactor cabinet, time clock, transformer, etc. verify on site exact number of existing equipment 1 LS 25,000 00 25,000 Relocate main distribution switchboard "MSA" (1,600A) and all associated feeder conduit and cable, concrete pad 1 LS 30,000 00 30,000 Surface mounted load center-trace serving panel for the load center and update the single line diagram 1 LS 7,50000 7,500 Conduit and wires routed on lower roof- trace conduit and wires up to the serving panel and check for any damages, provide any repair and/or replacement as required to restore associated devices in working condition 5 EA 85000 4,250 Machine and equipment power Connections and switches, including conduit and cable Relocated water heater- relocate water heater power connections 8 EA 1,00000 8,000 User convenience power Exposed conduits and wires - disconnect and remove conduit and wires up to the nearest active device 1 EA 50000 500 Provide new J-box, conduits and wires as required, re-route the feeder to accessible ceiling, provide new outlet and re-install utilizing existing homerun 72 EA 60000 43,200 Wire mold with duplex outlets at Vo c. 15 LF 12500 1,875 Disconnect existing receptacle and verify existing homerun conduit Ivao Davis Langdon� Page 56 230 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 *4W Item Description Quantity Unit Rate Total Intercept homerun conduit, provide J- box at ceiling, splice and terminate conduit at J-box, reinstall new receptacles upon reinstallation of new wall 6 EA 60000 3,600 Installation of shotcrete requires demolition of up to 4 feet of existing perpendicular demising walls Reinstall new telephone and power outlets to new location as per note#7A on electrical power plans 40 EA 1,00000 40,000 Receptacle to be relocated due to wall demolition - intercept conduit, provide new junction box and extend conduit and wires to new location as shown on plan 11 EA 60000 6,600 Floor flush mounted receptacle mounted loosely on floor- provide proper mounting hardware to hold receptacle rigidly on floor 2 EA 50000 1,000 Receptacle mounted loosely on wall - provide mounting hardware and mount *Aso, receptacle rigidly on wall 1 EA 40000 400 Lighting Light switch to be relocated due to wall demolition - install new light switch and reconnect to existing circuit as required 15 EA 50000 7,500 Relocate lighting fixture and reconnect to existing circuit as shown 1 EA 65000 650 Exit sign to be relocated, intercept conduit and wires, provide new junction box and extend feeders to new location as shown on plan 1 EA 65000 650 Missing lamp shade - provide new lamp shade 6 EA 35000 2,100 Missing lamps - provide new lamps as required 11 EA 35000 3,850 J-box only with wires, no lighting fixtures installed - provide new fixtures as directed by the City 2 EA 1,00000 2,000 Lighting fixture supported from pipe - provide new structural support from building structure 5 EA 50000 2,500 Relocate and reinstall existing ceiling light fixtures within 4'from shotcrete walls 59 EA 65000 38,350 Davis Langdon+ Page 57 231 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150 490 Item Description Quantity Unit Rate Total Provide proper support wires and support anchors to the lighting fixtures from building structure as required 86 EA 50000 43,000 Lights not working when switched on -test and troubleshoot as required 28 EA 30000 8,400 Reinstall lighting fixtures within at least three feet around the perimeter of the heat pumps to be replaced 9 EA 50000 4,500 Replace 2'x 4' lighting fixtures and reconnect to existing circuit as required 1 EA 85000 850 Telephone and communications Loose low voltage cables hanging from ceiling Provide new pull box as required and enclosed the loose cables in conduits in the same manner as the low voltage cable runs indicated in specific note no 3, dwg E110, provide conduits up to the terminal point of the cables 2 EA 4,00000 8,000 Miscellaneous Trace, verify and test all branch circuits, grounding, provide a new updated typewritten panel directory, provide as-built of the single line diagram with feeder sizes 1 LS 15,000 00 15,000 Heat pump procurve switch mounted inside ceiling space of dome, trace feeder cable up to the serving panel and check for any damages - provide any repair and/or replacement as required to restore associated devices in working condition 1 EA 2,50000 2,500 336,475 13. Fire Protection Systems Automatic fire sprinkler system - by Others NIC 0 Davis Langdon Page 58 232 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Mitigation November 16, 2009 Atascadero, California 016-07150.490 �yrr► Item Description Quantity Unit Rate Total 14. Site Preparation & Building Demolition Site demolition DEMO / REMOVE/ SALVAGE (NeFth West GGFR9F of building) 4- L-9 aGGess to sote a- L-S Site preparation Allowance for site clearance/removal for new landscape / landscape 20' beyond perimeter of building 11,820 SF 350 41,370 41,370 15. Site Paving, Structures & Landscaping Stairs r Replace stairs previously demolished for access 1 LS 15,000 00 15,000 15,000 16. Utilities on Site Not required 0 Davis Langdon Page 59 233 Atascadero City Hall Package 2: Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150.490 Quantity Unit Rate Total '"0 Alternate 1 Construct new penthouse (including walls and roofs) OMIT Work at bottom of exterior walls Remove existing waterproofing and built-up roofing at base penthouse exterior walls (1 416) SF 1000 (14,160) Replace waterproofing and patch built-up (1,416) SF 2500 (35,400) Allowance for demolition for curbs at North and South penthouses (2) EA 2,50000 (5 000) New concrete curbs (86) LF 3500 (3 010) Penthouse Roofs Remove existing waterproofing membrane and built-up roofing (5 353) SF 1000 (53 530) Install new waterproofing membrane on existing timber rafter with sheathing Replace damaged timber framing and sheathing (5 353) SF 3500 (187 355) Install new gutters to penthouse roof (355) LF 3000 (10,650) Repair or replace damage or missing rafter tails and eaves Replace existing tiles, supplementing with new to match existing as required at ail existing tile roofs (5 353) SF 2500 (133,825) Install new skylight at kitchen (48) SF 12000 (5,760) Repair/replace eaves damages (1) LS 50 000 00 (50 000) Exterior fagade Fagade improvement Remove damaged exterior finish (4 622) SF 400 (18 488) New structural integral color cement plaster reinforced with heavy gauge metal lath and anchored to wood roof framing {4 622} SF 4000 (1$4,$80) Interior finish to exterior walls Remove damaged interior plaster to inside of exterior fagade (3 025) SF 400 {12 100) Salvage (remove, document, protect and store) baseboard (336) LF 500 (1 680) Salvage (remove, document, protect and store) cedar wainscot (128) LF 2500 (3,200) Salvage (remove, document, protect and store)wood wall cladding (216) SF 2500 (5,400) New structural cement plaster reinforced with heavy gauge metal lath and anchored to wood roof framing (3 025) SF 4000 (121 000) Reinstall salvaged and refurbished baseboard (336) LF 2500 (8 400) Davis Langdon 0 Page 60 234 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150.490 Quantity Unit Rate Total Reinstall salvaged and refurbished cedar wainscot (128) SF 2500 (3,200) Reinstall salvaged and refurbished wood wall cladding (216) SF 2500 (5 400) New bearing walls (782) SF 22.00 (17,204) Window repair- penthouses Protect in place) rectangular windows (37) EA 20000 (7 400) Repair or rebuild as needed windows, glazing and frames (37) EA 25000 (9 250) Allowance for new windows to match original (for windows beyond repair) (1) LS 15 000 00 (15 000) Door repair- penthouses Salvage (remove, document, protect and store) doors - single (7) EA 50000 (3,500) Salvage (remove, document, protect and store) doors - double (3) EA 75000 (2,250) Repair or rebuild as needed and reinstall door, glazings and frames. (10) EA 1,25000 (12,500) Allowance for new doors to match original (for doors beyond repair) (1) LS 20 000 00 (20 000) Install exterior thresholds (10) EA 40000 (4 000) Interior Partitions Demo partition walls (263) SF 500 (1 315) New metal stud walls -4" (263) SF 700 (1 841) Remove partition surfacing from toilet walls (839) SF 300 (2 517) New 3-coat plaster system on metal lath on new stud walls (926) SF 1000 (9,260) Patch / Repair existing plaster system on existing walls (4 534) SF 600 (27,204) New backer board on toilet walls (839) SF 700 (5 873) Interior doors Salvage (remove document, protect and store)wood doors (14) EA 50000 (7 000) Reinstall salvaged wood doors (13) EA 35000 (4 550) Replace Hardware (Handle/knob and lockset only) (13) EA 50000 (6,500) Perform minor maintenance repairs on reinstalled doors and frames -allowance (13) EA 40000 (5 200) Floor, Wall & Ceiling Finishes Remove Carpet (648) SF 1 50 (972) Remove vinyl flooring (317) SF 1 50 (476) Remove, document and salvage wood flooring (279) SF 1500 (4 185) New Carpet (648) SF 550 (3 564) Davis Langdon Page 61 235 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150.490 Quantity Unit Rate Total '"o Clean and repair scored concrete floor (811) SF 1500 (12,165) New Resilient flooring (317) SF 800 (2,536) Clean, repair and paint concrete floor (52) SF 1000 (520) New/ Refurbished hardwood floor (279) SF 6500 (18 135) Remove wall finishes in toilets (839) SF 500 (4,195) Paint all plaster walls (5,460) SF 2.00 (10,920) New Acrylic wainscot in toilet walls (320) SF 3500 (11,200) Demo plaster ceiling (2,909) SF 500 (14 545) Demo wood ceiling (club room extended portion only) (455) SF 800 (3,640) New plaster ceiling (2,909) SF 3000 (87,270) Install new gypsum board ceiling (club room extended portion only) (455) SF 3000 (13,650) Function Equipment Demo Toilet Accessories (10) EA 2500 (250) New Toilet Accessories (a) Soap Dispenser, surface mounted (2) EA 17500 (350) (b)Toilet Seat Cover Dispenser w/ Toilet tissue dispenser (2) EA 65000 (1 300) (c ) Recessed Paper Towel dispenser and waste receptacle (2) EA 65000 (1,300) (d) Mirror (2) EA 35000 (700) (e) Robe Hook w/concealed mounting (2) EA 4500 (90) (f) Grab Bars, horizontal (4) EA 20000 (800) (g) Napkin Vendor (1) EA 37500 (375) Salvage (remove, document, protect and store) shelving and casework (38) LF 12500 (4,750) Reinstall salvaged and refurbished shelving and casework (38) LF 17500 (6 650) Salvage (remove, document, protect and store) countertops and base cabinets (54) LF 12500 (6,750) Salvage (remove, document, protect and store) upper cabinets (18) LF 12500 (2,250) Reinstall salvaged and refurbished countertops and base cabinets (54) LF 20000 (10,800) Reinstall salvaged and refurbished upper cabinets (18) LF 15000 (2 700) Salvage (remove, protect and store) Kitchen and food services equipments (a)Kitchen hood - Rm 413 (1) EA 35000 (350) (b)Cooking Range - Rm 413 (1) EA 25000 (250) (c ) Refrigerator- Rm 413 (1) EA 25000 (250) (d) Sink Range - Rm 413 (2) EA 25000 (500) (e)Washer Dryer- Rm 005 (1) EA 35000 (350) Davis Langdon Page 62 236 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150.490 VAW Quantity Unit Rate Total Reinstall salvaged kitchen and food equipments (a) Kitchen hood - Rm 413 (1) EA 50000 (500) (b) Cooking Range - Rm 413 (1) EA 25000 (250) (c ) Refrigerator- Rm 413 (1) EA 25000 (250) New sink (a)Triple bowl (1) EA 2 500 00 (2,500) (b) Double bowl (1) EA 1,60000 (1 600) (c ) Single bowl (2) EA 95000 (1 900) Remove existing shower (2) EA 75000 (1 500) Remove and re-Install new water closet (3) EA 2,50000 (7 500) Remove lavatory (4) EA 50000 (2,000) Re-Install lavatory (3) EA 1,85000 (5 550) Remove and re-install existing urinal (1) EA 1,25000 (1,250) Remove and re-use existing insta-heats (2) EA 75000 (1,500) ADD Demo all penthouse structures. Demo existing penthouse structure complete, incl adjacent repairs 4,917 SF 3500 172,093 Remove existing built-up floor to roof structure and make good( East and West) 1,800 SF 1000 18,000 New raised floor( East &West) 1,800 SF 2600 46,800 Remove concrete topping slab to top of existing deck ( North and South - partially) 222 SF 1000 2,220 Premium for saw cutting 80 LF 3000 2,400 New concrete curb 38 LF 3000 1,140 Exterior Fagade Work at bottom of exterior walls Replace waterproofing and patch built-up 1,599 SF 2500 39,975 New concrete curb 415 LF 3500 14,525 Fagade Improvement New exterior fagade - light weight steel frame, plywood, batt insulation 4,176 SF 2000 83,520 Plaster finish 4,176 SF 1400 58,464 New roof construction, complete 5,163 SF 2800 144,558 Roofing, complete 5,163 SF 1800 92,930 Remove existing doors 10 EA 15000 1,500 New single door w/frame and hardware 6 EA 3 000 00 18,000 Davis Langdon Page 63 237 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150 490 Quantity Unit Rate Total `400, New double glazed door w/frame and 3 EA 6,000 00 18,000 hardware New windows 207 SF 6500 13,455 Install exterior thresholds 9 EA 40000 3,600 Interior finish to exterior walls Salvage (remove, document, protect and store) baseboard 336 LF 500 1,680 Salvage (remove, document, protect and store)cedar wainscot 128 SF 2500 3,200 Gypsum board on metal stud furring 4,538 SF 750 34,035 Reinstall salvaged and refurbished baseboard 328 LF 2500 8,200 Reinstall salvaged and refurbished cedar wainscot 122 SF 2500 3,038 New cedar wainscot to match existing 20 SF 10000 2,000 Interior Partitions New metal stud wall framing 824 SF 450 3,708 Gypsum board on partition framing 1,648 SF 400 6,592 Premium for new cementuous board in toilet walls 1,266 SF 1 50 1,899 Batt insulation in interior walls 824 SF 1.50 1,236 New wood doors 13 EA 1,75000 22,750 "' New bearing walls 1,688 SF 2500 42,200 Floor, Wall and Ceiling Finishes Remove, document and salvage wood flooring 1,385 SF 1500 20,775 Protect and repair score concrete flooring 811 SF 200 1,622 New vinyl flooring 1,201 SF 800 9,608 New hardwood floor 1,560 SF 6500 101,400 New carpet 452 SF 550 2,486 Paint walls 4,673 SF 2.00 9,346 New Acrylic wainscot in toilet walls 320 SF 3500 11,200 New gypsum ceiling 2,751 SF 3000 82,523 Install new gypsum board ceiling (club room extended portion only) 455 SF 3000 13,650 Function Equipment New Toilet Accessories (a)Soap Dispenser, surface mounted 2 EA 17500 350 (b)Toilet Seat Cover Dispenser w/ Toilet tissue dispenser 2 EA 65000 1,300 (c ) Recessed Paper Towel dispenser and waste receptacle 2 EA 65000 1,300 (d)Mirror 2 EA 35000 700 Davis Langdon Page 64 238 Atascadero City Hall Package 2 Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150.490 Quantity Unit Rate Total (e) Robe Hook w/ concealed mounting 2 EA 4500 90 (f) Grab Bars, horizontal 4 EA 20000 800 (g) Napkin Vendor 1 EA 37500 375 Salvage (remove, document, protect and store) shelving and casework 38 LF 17500 6,650 Salvage (remove, document, protect and store) countertops and base cabinets 54 LF 12500 6,750 Salvage (remove, document, protect and store) upper cabinets 18 LF 12500 2,250 Reinstall salvaged and refurbished countertops and base cabinets 9 LF 20000 1,800 Reinstall salvaged and refurbished upper cabinets 9 LF 15000 1,350 Salvage (remove, protect and store) Kitchen and food services equipments (a) Kitchen hood - Rm 413 1 EA 35000 350 (b)Cooking Range - Rm 413 1 EA 25000 250 (c ) Refrigerator- Rm 413 1 EA 25000 250 (d) Sink Range - Rm 413 2 EA 25000 500 (e)Washer Dryer- Rm 005 1 EA 35000 350 Re-install kitchen and food service equipment 1 LS 3,00000 3,000 MEP Plumbing Install new toilets 2 EA 2,00000 4,000 Install new lavatory 2 EA 1,85000 3,700 Re-install urinal 1 EA 75000 750 Rough-in to water closet and lavatory- reconnec 4 EA 1 50000 6,000 Electrical installation Panel board to be relocated 1 EA 5,00000 5,000 Disconnect and remove receptacles 1 LS 5 000 00 5,000 Reinstall new receptacles 1 LS 20 000 00 20 000 Reinstall telephone outlets-allow 1 LS 10 000 00 10,000 Disconnect, remove and relocate lighting fixture including conduits, wires and associated wiring devices 1 LS 60,000 00 60,000 Miscellaneous electrical works 1 LS 30,000 00 30,000 Mechanical installation 5 100 SF 1000 51,000 Markups 3732 % 58 352 07 21 775 80,127 err►` Davis Langdon Page 65 239 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150.490 Quantity Unit Rate Total Alternate 2 Demo penthouses and repair original masonry walls OMIT Work at bottom of exterior walls Remove existing waterproofing and built-up roofing at base penthouse exterior walls (1 416) SF 1000 (14,160) Replace waterproofing and patch built-up (1 416) SF 2500 (35,400) Allowance for demolition for curbs at North and South penthouses (2) EA 2,50000 (5,000) New concrete curbs (86) LF 3500 (3 010) Penthouse Roofs Remove existing waterproofing membrane and built-up roofing (5 353) SF 1000 (53 530) Install new waterproofing membrane on existing timber rafter with sheathing Replace damaged timber framing and sheathing (5 353) SF 3500 (187,355) Install new gutters to penthouse roof (355) LF 3000 (10,650) Repair or replace damage or missing rafter tails and eaves. Replace existing tiles, supplementing with new to match existing as required at all existing the roofs (5 353) SF 2500 (133 825) Repair/replace eaves damages (1) LS 50 000 00 (50,000) Install new skylight at kitchen (48) SF 12000 (5,760) Exterior fagade Fagade improvement Remove damaged exterior finish (4 622) SF 400 (18 488) New structural integral color cement plaster reinforced with heavy gauge metal lath and anchored to wood roof framing (4 622) SF 4000 (184 880) Interior finish to exterior walls Remove damaged interior plaster to inside of exterior fagade (3 025) SF 400 (12 100) Salvage (remove, document, protect and store) baseboard (336) LF 500 (1 680) Salvage (remove, document, protect and store) cedar wainscot (128) LF 2500 (3,200) Salvage (remove, document, protect and store)wood wall cladding (216) SF 2500 (5,400) New structural cement plaster reinforced with heavy gauge metal lath and anchored to wood roof framing (3 025) SF 4000 (121 000) Davis Langdon( Page 66 240 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150 490 Quantity Unit Rate Total Reinstall salvaged and refurbished baseboard (336) LF 2500 (8 400) Reinstall salvaged and refurbished cedar wainscot (128) SF 2500 (3 200) Reinstall salvaged and refurbished wood wall cladding (216) SF 2500 (5 400) New bearing walls (782) SF 2200 (17 204) Window repair- penthouses Protect in place) rectangular windows (37) EA 20000 (7,400) Repair or rebuild as needed windows, glazing and frames (37) EA 25000 (9 250) Allowance for new windows to match original (for windows beyond repair) (1) LS 15,000 00 (15 000) Door repair- penthouses Salvage (remove, document, protect and store) doors -single (7) EA 50000 (3 500) Salvage (remove, document, protect and store) doors -double (3) EA 75000 (2,250) Repair or rebuild as needed and reinstall door glazings and frames (10) EA 1,25000 (12 500) Allowance for new doors to match original (for doors beyond repair) (1) LS 20 000 00 (20,000) Install exterior thresholds (10) EA 40000 (4,000) Interior Partitions Demo partition walls (263) SF 500 (1,315) New metal stud walls -4" (263) SF 700 (1 841) Remove partition surfacing from toilet walls (839) SF 300 (2,517) New 3-coat plaster system on metal lath on new stud walls (926) SF 1000 (9 260) Patch / Repair existing plaster system on existing walls (4,534) SF 600 (27,204) New backer board on toilet walls (839) SF 700 (5,873) Interior doors Salvage (remove, document, protect and store)wood doors (14) EA 50000 (7 000) Reinstall salvaged wood doors (13) EA 35000 (4,550) Replace Hardware (Handle/knob and lockset only) (13) EA 50000 (6 500) Perform minor maintenance repairs on reinstalled doors and frames- allowance (13) EA 40000 (5,200) Floor, Wall & Ceiling Finishes Remove Carpet (648) SF 1 50 (972) Remove vinyl flooring (317) SF 1 50 (476) Davis Langdon Ok Page 67 241 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150 490 Quantity Unit Rate Total N Remove, document and salvage wood flooring (279) SF 1500 (4 185) New Carpet (648) SF 550 (3 564) Clean and repair scored concrete floor (811) SF 1500 (12,165) New Resilient flooring (317) SF 800 (2 536) Clean, repair and paint concrete floor (52) SF 1000 (520) New/ Refurbished hardwood floor (279) SF 6500 (18,135) Remove wall finishes in toilets (839) SF 500 (4 195) Paint all plaster walls (5 460) SF 200 (10 920) New Acrylic wainscot in toilet walls (320) SF 3500 (11,200) Demo plaster ceiling (2 909) SF 500 (14,545) Demo wood ceiling (club room extended portion only) (455) SF 800 (3,640) New plaster ceiling (2,909) SF 3000 (87,270) Install new gypsum board ceiling (club room extended portion only) (455) SF 3000 (13,650) Function Equipment Demo Toilet Accessories (10) EA 2500 (250) New Toilet Accessories (a) Soap Dispenser, surface mounted (2) EA 17500 (350) (b)Toilet Seat Cover Dispenser w/ Toilet tissue dispenser (2) EA 65000 (1,300) (c ) Recessed Paper Towel dispenser and waste receptacle (2) EA 65000 (1 300) (d) Mirror (2) EA 35000 (700) (e) Robe Hook w/concealed mounting (2) EA 4500 (90) (f) Grab Bars, horizontal (4) EA 20000 (800) (g) Napkin Vendor (1) EA 37500 (375) Salvage (remove, document, protect and store) shelving and casework (38) LF 12500 (4,750) Reinstall salvaged and refurbished shelving and casework (38) LF 17500 (6 650) Salvage (remove, document, protect and store) countertops and base cabinets (54) LF 12500 (6 750) Salvage (remove, document, protect and store) upper cabinets (18) LF 12500 (2,250) Reinstall salvaged and refurbished countertops and base cabinets (54) LF 20000 (10 800) Reinstall salvaged and refurbished upper cabinets (18) LF 15000 (2 700) Salvage (remove, protect and store) Kitchen and food services equipments (a) Kitchen hood - Rm 413 (1) EA 35000 (350) (b) Cooking Range- Rm 413 (1) EA 25000 (250) Davis Langdon Page 68 242 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150 490 Quantity Unit Rate Total (c ) Refrigerator- Rm 413 (1) EA 25000 (250) (d) Sink Range - Rm 413 (2) EA 25000 (500) (e)Washer Dryer- Rm 005 (1) EA 35000 (350) Reinstall salvaged kitchen and food equipments (a) Kitchen hood - Rm 413 (1) EA 50000 (500) (b) Cooking Range - Rm 413 (1) EA 25000 (250) (c ) Refrigerator- Rm 413 (1) EA 25000 (250) New sink (a)Triple bowl (1) EA 2,50000 (2,500) (b) Double bowl (1) EA 1,60000 (1,600) (c ) Single bowl (2) EA 95000 (1 900) Remove existing shower (2) EA 75000 (1,500) Remove and re-Install new water closet (3) EA 2,50000 (7 500) Remove lavatory (4) EA 50000 (2,000) Re-Install lavatory (3) EA 1,85000 (5,550) Remove and re-install existing urinal (1) EA 1,25000 (1,250) Remove and re-use existing insta-heats (2) EA 75000 (1 500) **AV,, Add Exterior Facade Demo existing penthouse structure complete, incl adjacent repairs 4,917 SF 3500 172,093 Patch and repair existing roof deck at areas of demolition 4,917 SF 1500 73,754 Built-up roofing to areas of demolition 4,917 SF 2500 122,923 Remove existing plaster finish to original exterior facade and make good 1,323 SF 5000 66,150 New exterior fagade in openings, to match existing 248 SF 9500 23 560 Allowance to patch and repair existing roofing 1,480 SF 1500 22,200 Allowance to restore existing roof eaves 1,434 SF 4500 64,530 New double hung wood windows, to match existing, complete 300 SF 7500 22,478 New single door and frame, complete - to match existing 1 EA 2,00000 2,000 Allowance for architectural detailing 1 LS 50,000 00 50,000 Interior finish to exterior walls Incuded above Interior Partitions 1%W Incuded above Davis Langdon Page 69 243 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150.490 Quantity Unit Rate Total Floor, Wall and Ceiling Finishes VCT flooring (New Unisex bathroom) 100 SF 650 650 Function Equipment Demo Toilet Accessories 10 EA 2500 250 Salvage (remove, document, protect and store) shelving and casework 38 LF 17500 6,650 Salvage (remove, document, protect and store) countertops and base cabinets 54 LF 12500 6,750 Salvage (remove, document, protect and store) upper cabinets 18 LF 12500 2,250 Salvage (remove, protect and store) Kitchen and food services equipments (a) Kitchen hood - Rm 413 1 EA 35000 350 (b) Cooking Range - Rm 413 1 EA 25000 250 (c ) Refrigerator- Rm 413 1 EA 25000 250 (d) Sink Range - Rm 413 2 EA 25000 500 (e)Washer Dryer- Rm 005 1 EA 35000 350 Prefabricated restroom accessories Grab bars 2 EA 30000 600 Combination toilet seat cover dispenser /sanitary napkin disposal /toilet tissue disposal 1 EA 65000 650 Plumbing New Unisex bathroom New wash hand basin 1 EA 1 800 00 1 800 New WC 1 EA 2,00000 2,000 Markups 3732 % (636 852) (237 649) (874,501) Davis Langdon Page 70 244 Atascadero City Hall Package 2. Fema Repair+ Hazard Mitigation Construction Document Cost Plan Alternates November 16, 2009 Atascadero, California 016-07150.490 i'"` Quantity Unit Rate Total Alternate A. New location and configuration of ADA ramp OMIT Rebuild existing ramp at North East Corner (325) SF 9000 (29,250) ADD Demo Demolish existing hardscape/ softscape and prep site for South East Corner Ramp, allow 500 SF 500 2,500 New Ramp A (South East Corner) Excavate and haul off earth 44 CY 1400 616 Engineered backfill and compaction 9 CY 2800 252 Structural concrete (including formwork and reinforcement) 26 CY 29500 7,670 Concrete finishes 316 SF 1500 4 740 Steel tube railing 110 LF 13500 14,850 Re-install sidewalk around new ramp 184 SF 1000 1 840 Allowance for planter drainage 1 LS 2,00000 2,000 Markups 37.32 % 5,218 00 1 947 7,165 Davis Langdon Page 71 245 246 ITEM NUMBER CC Anncmts & Reports DATE. 02/23/10 City Council Resolution to Encourage Recycling and Reduce Waste in our Community As the City's representative to the Integrated Waste Management Authority for the County of San Luis Obispo, I am proud of the leadership role our county has taken to improve the health and welfare of our citizens and our environment. Our county has taken the lead in the State of California for the highest percentage of waste recycled SLO County is also one of the first counties to pass ordinances regarding the safest disposal of household hazardous waste, latex paints, medical sharps, batteries, and fluorescent light bulbs Part of our education on the IWMA board included reading the book, Gone Tomorrow• the Hidden Life of Garbage, which illustrates the problems of our throw-away society, even with recycling, where the volume of trash generated greatly exceeds our capacity to bury it and the growing problem of trash in the marine environment. We also share information we obtain through attendance at conferences, and participate in our local trash clean up days around the county On the municipal level, our city can also make policy changes to encourage our community to reduce our impact on our environment by decreasing our volume of waste As a city, we can lead by example to inspire businesses and citizens to consider their use of bottled water and Styrofoam containers in their daily lives The City has shown leadership, eliminating bottled water use (for economic reasons) and finding alternatives to Styrofoam convenience containers at City events These two actions will significantly reduce the amount of trash we generate, limiting the trash that inadvertently ends up in our creeks, and eventually the oceans Many cities in the county, across the state, and across the nation have similar ordinances A small amount of staff time will be needed to format educational materials (see attached examples done by the City of Santa Monica) and adjust wording in the policies regarding city events and use of city-owned venues Our approach is completely voluntary for the community, so there are no enforcement demands It is not a program requiring any annual budget. But, it is important -- changing our practices now for a cleaner future our children and their grandchildren Ellen Beraud Atascadero City Council Member 247 ITEM NUMBER CC Anncmts & Reports DATE. 02/23/10 DRAFT RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF ATASCADERO TO ENCOURAGE RECYCLING AND REDUCE WASTE IN OUR COMMUNITY WHEREAS, the City of Atascadero encourages the education of its citizens, young and old, to use alternatives to plastics and expandable polystyrene (commonly referred to by the trade name, "Styrofoam") food service products to reduce the impact on our beautiful creeks and woodlands, the environment which we all treasure, and, WHEREAS, Atascadero residents can increase their awareness of the large volumes of plastic and Styrofoam collected annually during creek clean-up and community clean-up days (85 tons went to the landfill and 30 tons were recycled in 2009), and we all can choose to use more biodegradable convenience products, such as paper-based cups and plates, to reduce our generation of waste in our daily lives, and, WHEREAS,the City of Atascadero provides fresh, clean, and healthy tap water to all its homes and businesses, and its water is extensively tested and must meet rigorous purity standards, and nationally only about 1 in every 5 bottled water containers is recycled (in California recycling rates are approximately 60%), and these bottles are one of the fastest growing sources of municipal solid waste in the country; and, WHEREAS, the US Conference of Mayors estimates that the energy used to manufacture plastic bottles is enough to generate electricity for 250,000 homes or fuel for 100,000 cars each year; and the cost of bottled water can be more than 1,000 times the cost of an equal amount of tap water, and, WHEREAS, Styrofoam cups and containers are petroleum products that cannot be recycled and will never biodegrade, and most of the marine debris in the world (the average varies between 60-80%) is comprised of plastic and Styrofoam materials, and the world's ocean currents have created a marine trash gyre currently twice the size of Texas, in the Pacific Ocean due to excessive waste, and, WHEREAS,Marine debris is killing more than a million seabirds and 100,000 mammals and sea turtles each year; and Plastic bags, bottle tops, and Styrofoam coffee cups are often found in the stomach of dead sea lions, dolphins, sea turtles, and one type of seagull was found to have 30 pieces of plastic in their stomach. 248 ITEM NUMBER CC Anncmts & Reports DATE. 02/23/10 NOW, THEREFORE, BE IT RESOLVED that the City of Atascadero encourages all Atascadero residents and businesses to consider alternatives to the purchase of plastic, single serving bottled water and Styrofoam products, and encourages citizens and businesses who do use bottled water to recycle those bottles, and, BE IT FURTHER RESOLVED, that, except when required to maintain effectiveness of personnel and reduce the effects of heat stress and dehydration during highly physical training exercises, and during emergency situations (e g. fire, police), all city staff will endeavor to not expend city funds to purchase single-serving bottles of water, including those for city funded or sponsored events, and, BE IT FURTHER RESOLVED, that the selling or distribution of plastic water bottles and use of Styrofoam containers will be discouraged and alternatives suggested at City- sponsored events or at City-owned facilities to meet the goal of reducing waste, and, BE IT FURTHER RESOLVED, that language will be added to permit applications that will discourage the use of plastic water bottles and Styrofoam products by private parties who use City facilities, offering the ability to have recycle bins and providing resources to find alternative, more biodegradable containers, and, BE IT FURTHER RESOLVED that steps are taken to further raise awareness in the business community, especially all restaurants, retail food vendors and non-profit food providers who serve or package food, meat, eggs or bakery products in Styrofoam containers, as to why Styrofoam containers are not acceptable products for use, and the City of Atascadero can help provide resources for these businesses to find vendors to supply non-Styrofoam products to meet their needs and help the city meet the goal of reducing waste and protecting our natural environment. PASSED AND ADOPTED by the City Council, City of Atascadero, at a regular meeting thereof held on the day of , 2010 by the following roll call vote 249 ITEM NUMBER CC Anncmts & Reports DATE. 02/23/10 AYES NOES ABSENT ABSTAIN ATTEST CITY OF ATASCADERO Marcia McClure Torgerson, C.M.0 Roberta Fonzi, Mayor City Clerk APPROVED AS TO FORM. Brian A. Pienk, City Attorney 250