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Home My WebLink AboutMinutes 072710 Approved as Amended August 10, 2010 0 CAMP r r 119's 1079 CITY OF A TASCADERO CITY COUNCIL ACTION MINUTES Tuesday, July 27, 2010 City Hall Council Chambers 6907 EI Camino Real, Atascadero, California REDEVELOPMENT AGENCY SPECIAL MEETING: 6:00 P.M. PUBLIC FINANCING AUTHORITY MEETING: Immediately following the conclusion of the Community Redevelopment Agency Special Meeting CITY COUNCIL REGULAR SESSION: Immediately following the conclusion of the Public Financing Authority Meeting CITY COUNCIL REGULAR SESSION - CALL TO ORDER Mayor Fonzi called the meeting to order at 6:07 p.m. and led the Pledge of Allegiance. CC Minutes of 7/27/10 Page 1 of 8 Approved as Amended August 10, 2010 ROLL CALL: Present: Council Members Clay, O'Malley, Kelley, Beraud and Mayor Fonzi Absent: None Others Present: City Clerk /Assistant to City Manager Marcia McClure Torgerson Staff Present: City Manager Wade McKinney, Assistant City Manager Jim Lewis, Administrative Services Director Rachelle Rickard, Community Development Director Warren Frace, Public Works Director Russ Thompson, Community Services Director Brady Cherry, Police Commander Stephen Gesell, Fire Chief Kurt Stone, and City Attorney Brian Pierik. APPROVAL OF AGENDA: Roll Call MOTION: By Mayor Pro Tem O'Malley and seconded by Council Member Clay to approve the agenda. Motion passed 5:0 by a roll-call vote. A. CONSENT CALENDAR: 1. City Council Meeting Draft Minutes —June 22, 2010 • Recommendation: Council approve the Draft Meeting Minutes of June 22, 2010. [City Clerk] 2. May 2010 Accounts Payable and Payroll ■ Fiscal Impact: 2,917,057.33. ■ Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for May 2010. [Administrative Services] t 3. Mid-Cycle Budget Revisions ■ Fiscal Impact: The Draft Resolution adopts a budget adjustment increasing wastewater expenditures by $75,000 in fiscal year-2009-2010 and decreasing wastewater expenditures by $75,000 in fiscal year 2010- 2011 for no net fiscal impact. ■ Recommendation: Council adopt Draft Resolution A amending the 2009-2010 and 2010-2011 fiscal year budgets. [Administrative Services] CC Minutes of 7/27/10 Page 2 of 8 Approved as Amended August 10, 2010 4. Temporary Road Closure — Hot EI Camino Cruise Nite 2010 ■ Fiscal Impact: No net fiscal impact. The cost of putting on the event is approximately $13,750 in budgeted funds and it is anticipated that these costs will be fully recovered through budgeted sponsorships and entry fees. ■ Recommendation: Council adopt the Draft Resolution authorizing street closures on Friday, August 20, 2010, from 5:00 p.m. — 8:30 p.m., and 5:00 p.m. — 11:00 p.m. for the Hot EI Camino Cruise Nite special event. [Community Services] 5. Purchase of Three Police Patrol Vehicles ■ Fiscal Impact: Approval of the purchase of three police patrol vehicles will result in the expenditure of $80,726.64 of budgeted Vehicle Replacement Funds. ■ Recommendation: Council authorize the purchase of three (3) police patrol vehicles from Wondries Fleet Group in Alhambra, California, at a total cost of$80,726.64. [Police] 6. Fats, Oils and Grease Program - Second Reading of Title 7 (Public Works), Chapter 8 Municipal Code Text Amendment ■ Fiscal Impact: The FOG program is staffed with a single full-time employee in the current 2009-2011 budget and is funded through the wastewater fund. As the program evolves and is further implemented, staffing levels and program funding will be monitored and modified as needed. ■ Recommendation: Council adopt on second reading, by title only, the Draft Ordinance approving amendments. to Title 7, Chapter 8 of the Atascadero Municipal Code to include provisions for a Fats, Oils and Grease Control Program. [Public Works] MOTION: By Council Member Clay and seconded by Council Member Beraud to approve the Consent Calendar. Motion passed 5:0 by a roll-call vote. (#A-3: Resolution No. 2010-058, #A-4: Resolution No. 2010-059, #A-6: Ordinance No. 551) UPDATES FROM THE CITY MANAGER: City Manager Wade McKinney gave an update on projects and issues within the City. CC Minutes of 7/27/10 Page 3 of 8 Approved as Amended August 10, 2010 COMMUNITY FORUM: The following citizens spoke during Community Forum: Dane Senser spoke twice, Lesley Axtell spoke twice (Exhibit A), Maggie Cox, Steve Martin, Barbie Butz, Jerry Clay spoke on behalf of Kathy Baker, and Mark Greenaway. Mayor Fonzi closed the COMMUNITY FORUM period. B. PUBLIC HEARINGS: 1. Historic City Hall Update - Bonds ■ Fiscal Impact: The bond issue will not exceed $18,000,000. Annual debt service payments are expected to range between $800,000 and $2,000,000. The annual revenues received from the Agency will equal the additional annual debt service expenses. There is no cost to adopt the written Financial Reserve Policy. ■ Recommendations: Council 1. Adopt Draft Resolution A approving proceedings by the Atascadero Public Financing Authority for the issuance and sale of Lease Revenue Bonds to finance improvements to the City's Historic City Hall and the acquisition and development of other capital improvements throughout the geographic boundaries of the City, approving form and authorizing execution of related documents and approving official actions; and, 2. Adopt Draft Resolution B establishing a Financial Reserve Policy. [Administrative Services] Administrative Services Director Rachelle Rickard gave the staff report and answered questions from .the Council. She introduced Mark Curran of Piper Jaffray who distributed handouts and explained the Bond process. (Exhibits B & C) PUBLIC COMMENT: The following citizens spoke on this item: John Summer, Executive Director of the San Luis Obispo Visitors and Conference Bureau, David Bentz, Steve Martin, Bruce Bevins, Len Colamarino, Jim Wilkins, George Schroff, and Chuck Ward. Mayor Fonzi closed the Public Comment period. MOTION: By Mayor Pro Tem O'Malley and seconded by Council Member Clay to: 1. Adopt Draft Resolution A approving proceedings by the Atascadero Public Financing Authority for the issuance and sale of Lease Revenue Bonds to finance improvements to the City's Historic City Hall and the acquisition and CC Minutes of 7/27/10 Page 4 of 8 Approved as Amended August 10, 2010 development of other capital improvements throughout the geographic boundaries of the City, approving form and authorizing execution of related documents and approving official actions; and, 2. Adopt Draft Resolution B establishing a Financial Reserve Policy. Motion passed 5:0 by a roll-call vote. (#1: Resolution No. 2010- 060, #2: Resolution No. 2010-061) C. MANAGEMENT REPORTS: 1. Project Update #2 (Not a Public Hearing) - PLN 2009-1341 - CUP 2009- 0244_/ RAB_2010-0019 - Conditional Use Permit for a 10 Screen Movie Theater/ Retail / Restaurant building, and request to Summarily Vacate a Portion of Atascadero Mall Ave. and El Camino Real - 6320 - 6490 EI Camino Real (Hoff/Wysong) ■ Fiscal Impact There could be a fiscal impact to the City if the Council agrees to fund the preparation of any of the special studies for the project. The cost proposal for the traffic study is $8,750. The economic feasibly study is estimated to be $15,000. ■ Recommendation: Council provide direction to staff for processing the project application. (This agenda item and any public comments are not part of the official public hearing for the project. Staff is providing Council with an update on the project and is requesting direction on how to process the project.) [Community Development] Community Development Director Warren Frace gave the staff report and answered questions from the Council. EX PARTE COMMUNICATIONS: Mayor Pro Tem O'Malley stated that he has had conversations with the property owner, Mr. Wysong and Mr. Sherer. Mayor Fonzi stated she met with Anita Robinson and John McNinch to gather information, with Mr. Rousch and Mr. Wysong, and Maggie Cox to discuss timeline changes. Council Member Kelley stated that he spoke to Frank Rimkus, and met with Larry Wysong regarding the processing of their application. He also read an email that was addressed to the City Manager, was from Anita Robinson, and was received by the entire City Council. The email included excerpts from Board Members expressing their concern with the City's consideration of the La Plaza project. CC Minutes of 7/27/10 Page 6 of 8 Approved as Amended August 10, 2010 PUBLIC COMMENT: The following citizens spoke on this item: Lee Perkins, Len Colamarino, Tom Comar, Bruce Bevins, George Schroff, Karyn Sturevant, Barbie Butz, and Chuck Ward. Mayor Fonzi closed the Public Comment period. MOTION: By Council Member Beraud and seconded by Council Member Clay to direct staff require all studies; continue to require the economic study,- parking study and expanded master plan to be provided prior to a public hearing. Motion passed 4:1 by a roll-call vote. (Kelley opposed) 2. Historic City Hall Rehabilitation Project Update ■ Fiscal Impact: There is a potential savings of up to a million dollars through the use - of the multi-prime bidding strategy over the agency/general contractor method of bidding. ■ Recommendation: Council direct staff to move forward with the Historic City Hall Rehabilitation Project and approve construction management multi-prime strategy for bidding as the most cost effective approach. [Administrative Services] Administrative Services 'Director Rachelle Rickard gave the staff report and answered questions from the Council. She introduced the Construction/Project Management firm, Bernards, who gave an update on their progress thus far. PUBLIC COMMENT: None MOTION: By Council Member Clay and seconded by Mayor Pro Tem O'Malley to direct staff to move forward with the Historic City Hall Rehabilitation Project and approve construction management multi-prime strategy for bidding as the most cost effective approach. Motion passed 5:0 by a roll-call vote. 3. Final. Draft of Baseline Greenhouse Gas Inventory - Community-Wide and Government Operations 2005 ■ Fiscal Impact: No current fiscal impact; report completed by grant through APCD. ■ Recommendation: Council review and accept baseline greenhouse gas inventory report. [Community Development] CC Minutes of 7/27/10 Page 6 of 8 Approved as Amended August 10, 2010 This item was continued. 4. Response to 2009-2010 Grand Jury Report - Leaf Blower Hazards in San Luis-Obispo County ■ Fiscal Impact: Fiscal impact of preparing and enforcing a leaf blower ordinance is currently unknown. ■ Recommendation: Council approve the recommended response to the Grand Jury Report on Leaf Blower Hazards in San Luis Obispo County and direct staff to forward the approved response to the Presiding Judge of the San Luis Obispo Superior Court by July 29, 2010. [Community Development] 'Community Development Director Warren Frace gave the staff report and answered questions from the Council. PUBLIC COMMENT: None MOTION: By Council Member Clay and seconded by Council Member Kelley to approve the recommended response to the Grand Jury Report on Leaf Blower Hazards in San Luis Obispo County and direct staff to forward the approved response to the Presiding Judge of the San Luis Obispo Superior Court by July 29 2010. Motion passed 5:0 by a roll-call vote. 5. Revisions to the City's Facility Policies, Procedures and Fees Manual and Amendments and Additions to Fees for City Services ■ Fiscal Impact: Approval of the recommended changes to the City's Facility Policies, Procedures and Fees will result in minor increases in revenue from rental functions. Approval of the recommended addition of new fees and amendments to specified fees for City Services will result in some additional revenues, and some minor revenue reductions in field usage rental fees. ■ Recommendations: Council: 1. Adopt Draft Resolution A amending the City of Atascadero Facility Policies, Procedures and Fees Manual; and, 2. Adopt Draft Resolution B adding new fees and amending specified fees for City Services. [Community Services] This item was continued. COUNCIL ANNOUNCEMENTS AND REPORTS: None ' CC Minutes of 7/27/10 Page 7 of 8 Approved as Amended August 10, 2010 D. COMMITTEE REPORTS: None E. INDIVIDUAL DETERMINATION AND / OR ACTION: None F. ADJOURNMENT: Mayor Fonzi adjourned the meeting at 10:20 p.m. MINU\6&�k-EPARED BY: Marcs McClure Torgerson, C.M.C. City-Clerk/Assistnt to'the City Manager The following exhibit:s,available for review in the City Clerk's office: Exhibit A—Prepared statement from Colonel Bill Hatch, read by Lesley Axtell Exhibit B—Standard & Poor's Global Credit Portal for Atascadero Public Financing Authority Exhibit C—Redevelopment Overview and Agency Update CC Minutes of 7/27/10 Page 8 of 8