HomeMy WebLinkAboutResolution 125-85 RESOLUTION NO. 125-85
A RESOLUTION OF THE COUNCIL OF THE CITY OF ATASCADERO,
CALIFORNIA, AUTHORIZING A PROCEDURE FOR DESTRUCTION OF
POLICE RECORDS
WHEREAS, the City of Atascadero is in need of a police
records destruction procedure as described by law; and
WHEREAS, Government Code Section 34090 provides that the
head of a City Department may destroy certain City records,
documents, or instruments under his charge, without duplication,
with the approval of the City Council by resolution and with
the written consent of the City Attorney; and
WHEREAS, it has been determined that certain records are
no longer required for retention and an accumulation of police
records has become unduly cumbersome;
NOW, THEREFORE, the City Council of the City of Atascadero
does hereby resolve as follows : •
Section 1. The Council of the City of Atascadero hereby
adopts the following policy with respect to records of the
Atascadero Police Department after the same is no longer needed
and is no longer required by law, without making a copy thereof .
A. The following records will be retained for two years
and subsequently destroyed:
1. Dispatch cards
2. Vacation check forms
3. Field interview cards
4 . Officers daily activity cards/sheets
5. Repossession reports
6. Bail receipts
7 . Traffic citations
8 . Deceased arrest files
9 . Expired bicycle licenses
10 . Stored/Impound vehicle reports
11 . Non-injury accidents
12 . Injury/Overdose/Attempt suicide reports not resulting
in death
13 . Lost and Found reports
14 . Missing persons reports which have been cleared
15 . Miscellaneous/Incident reports
16 . Courtesy reports for other agencies
17 . Misdemeanor citations
18 . Misdemeanor crime reports providing that:
1%1r a. There is no outstanding warrant related to
the report
s
b. There is no property outstanding
C. There is no death connected with the report
d. It is not involved in civil or criminal
litigation
e. It does not involve an Atascadero City employee
19 . Index cards corresponding only to destroyed records
20 . Pawn slips
21 . Property index cards
22 . Dispatchers ' notebooks
B. The following records will be retained for five years
and subsequently destroyed:
1. Injury accident reports
2. Felony crime reports providing that:
a. There is no outstanding warrant related to
the report
b. There is no property outstanding
C. There is no death connected with the report
d. It is not classified under Sections 800 and
290 P.C. and 11850 H. & S.
Section 2. The records specified in Paragraph 1 of this
resolution do not include any documents relating to citizen
complaints or investigations in response to citizen complaints
relating to members of the Police Department to internal affairs
investigation files, to capitol crimes, embezzlement of public
funds, bribery of public officials, reports involving Atascadero
City employees, arrest reports, and child abuse reports.
Section 3. The City Council finds that the City Attorney
has given his written consent to the destruction of the records
described in Section 1 of this resolution, and the Chief of
Police is authorized to destroy the Police records described in
Section 1 of this resolution.
AYES: COUNCILMEMBERS HANDSITY, MACKEY, MOLINA, NORRIS AND
MAYOR NELSON.
NOES: NONE
ABSENT: NONE
ADOPTED: 11/12/85
ATTEST:
R t3ERT M. io'NES,_ C TY ATTORNEY ROLFE NELSON, MAYOR
APPROVaD AS TO FORM:
R ERT M. JONES, CITY CLERK