HomeMy WebLinkAboutAgenda Packet 021307•
CITY OF ATASCADERO
CITY COUNCIL
"SPECIAL STUDY SESSION"
AGENDA
Tuesday, February 13, 2007
5:30 P.M.
City Hall
Council Chambers
6907 El Camino Real
Atascadero, California
•
ROLL CALL: Mayor Luna
Mayor Pro Tem Brennler
Council Member Beraud
Council Member Clay
Council Member O'Malley
A. MANAGEMENT REPORTS:
1. Downtown Commercial Zoning Text Amendment, Zone Change 2006-0124
Study Session (Atascadero Redevelopment Agency)
The Atascadero Main Street Organization has requested a study session to discuss
the following Downtown zoning issues:
1. A potential change in the zoning ordinance to restrict office, research &
development, and health care uses on the first floor within the Downtown
Commercial (DC) zoning district, in order to promote more retail and
pedestrian -oriented business within the Downtown Commercial (DC) zoning
district; and
2. A potential change in the zoning ordinance to require Planning
Commission review of all downtown construction projects including
those of less than 10,000 square feet.
B. ADJOURNMENT: •
Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may
be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence
delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be
distributed to the Council and available for review in the City Clerk's office.
I, Shannon Sims, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury
that the foregoing agenda for the February 13, 2007 Special Study Session of the Atascadero City
Council was posted on February 6, 2007 at the Atascadero City Hall, 6907 EI Camino Real,
Atascadero, CA 93422 and was available for public review in the Customer Service Center at that
location.
Signed this 6`h day of February, 2007 at Atascadero, California.
-a am lullv) �&, lynb—
Shannon Sims, Deputy City Clerk
City of Atascadero
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ITEM NUMBER: SS A- 1
DATE: 02/13/07
Atascadero City Council
Community Development Department - Study Session
Downtown Commercial Zoning Text Amendment
Zone Change 2006-0124
Study Session
(Atascadero Redevelopment Agency)
SUBJECT:
The Atascadero Main Street Organization has requested a study session to discuss the
following Downtown zoning issues:
• 1. A potential change in the zoning ordinance to restrict office, research &
development, and health care uses on the first floor within the Downtown
Commercial (DC) zoning district, in order to promote more retail and pedestrian -
oriented business within the Downtown Commercial (DC) zoning district; and
2. A potential change in the zoning ordinance to require Planning Commission review
of all downtown construction projects including those of less than 10,000 square
feet.
REPORT -IN -BRIEF:
In June 2006 the Atascadero Main Organization contacted the City and requested the
Downtown zoning ordinance be reconsidered to restrict office uses and require additional
design review of new buildings. The Atascadero Redevelopment Agency was determined
to be the appropriate applicant to sponsor the request. The City Council requested that
Main Street contact downtown property owners and tenants to gauge their position on a
possible code text change. This did not occur and in September 2006 Main Street sent the
City a letter requesting that the City hold a study session to discuss issue with the public
(refer to Attachment 2).
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ITEM NUMBER: SS A - 1
DATE: 02/13/07
DISCUSSION:
Background: On July 25, 2000, the City Council adopted the Atascadero Downtown 40
Revitalization Plan that established the Downtown Zoning District in order to promote
development of a lively pedestrian environment by locating shops and restaurants along
sidewalks that would attract customers. At that time, the code restricted first floor office
uses (professional and similar office & service uses) and residential uses to the second
and third floors of buildings.
On April 15, 2003, at the Atascadero Main Street Organization's request, the Planning
Commission forwarded a recommendation to the City Council to approve a Draft
Ordinance amendment of the Downtown Commercial Zoning District to accommodate non -
retail uses in occupying ground floor, storefront locations as a way to address vacancies
occurring within the downtown commercial district. On June 10, 2003, the City Council
approved office, health care, and research & development uses on the first floor within the
Downtown Commercial (DC) zoning district.
At present, the Atascadero Main Street Organization has requested a change in the zoning
ordinance to restrict office, research & development, and health care uses on the first floor
within the Downtown Commercial (DC) zoning district, citing a changing interest in
promoting more active retail -oriented business interest and investment within the
Downtown Commercial (DC) zoning district; and require Planning Commission review of all
downtown construction projects including those of less than 10,000 square feet.
Analysis: •
Downtown Use Restrictions
The first Main Street recommendation is to restrict office, research & development, and
health care uses on the first floor. There are two ways this can be accomplished. The first
option would be to restrict these uses to the second floor as the original code provided for
in 2000. The second option would be to make these uses "conditional uses". Conditional
use would trigger a Conditional Use Permit (CUP) process with a public hearing and
Planning Commission review. This would provide ability for the Commission to approve
uses that fit in the Downtown and deny those that were incompatible with the Downtown.
However, past experience demonstrates that these are difficult decisions for the Planning
Commission to make.
New Construction CUP's
The second proposed amendment would result in replacing the 10,000 square foot CUP
requirement for all new development with a requirement that all new Downtown
development, regardless of square footage require a CUP. Staff notes that the term "all
new development" would require a specific definition of what constitutes new development.
The following items may or may not be included in this definition:
• New Construction where no construction currently exists.
• Major Remodeling where a large percentage of existing construction is altered;
• Minor Remodeling where a small percentage of existing construction is altered; 40
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ITEM NUMBER: SS A - 1
DATE: 02/13/07
• Fagade Improvement where exterior building elevations visible to the public are
• altered; and
• Building Maintenance where existing materials require regularly scheduled
maintenance to include minor material replacement, patching or painting.
Summary of Issues
Staff has identified the following downtown business community and property owner issues
and concerns:
(1) Downtown is beginning to develop and requires more active retail uses.
A primary goal of the Downtown Revitalization Plan is to create a lively and interesting
pedestrian experience along Downtown sidewalks. Uses such as offices, health care and
research & development do not depend on sidewalk exposure to attract customers.
Consequently, these uses have less incentive to create an interesting pedestrian
experience and would likely detract from an interesting pedestrian environment, resulting
in less space for prospective retailers and less incentive for property owners to develop
retail -oriented projects downtown. .
(2) More stringent zoning requirements could create unnecessary vacancies within
downtown buildings.
In the past, property owners in the downtown area and the Main Street organization
expressed a number of concerns relative to the idea of restricting office uses. The primary
concern is that restricting offices creates a higher vacancy rate within the downtown and it
is better to have office -type uses rather than no uses.
(3) Importance of quality architecture and pedestrian scale
The Downtown Design Guidelines were adopted to promote the conservation and reuse of
existing buildings with preferred design quality. The issue of how to implement these
guidelines in the form of appearance review for permitted office -type uses and new
construction continues to be of concern to the Mainstreet Organization. At present, the
Mainstreet organization reviews office -type uses for first floor locations. However, there is
no public review opportunity of new development less than 10,000 square feet or for the
remodeling of existing commercial buildings. Consequently, Mainstreet is requesting more
opportunity for public review and input into the appearance review process through the
Conditional Use Permit (CUP) process which would require Planning Commission review
and public hearing(s).
Another concern of the Mainstreet Organization is quality control of downtown projects.
The CUP process would contain adopted Planning Commission Exhibits and Conditions of
Approval that could be easily monitored and enforced by staff, assuring that important
design details (architectural features, materials and colors) are implemented during the
building permit and inspection process.
•
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ITEM NUMBER: SS A - 1
DATE: 02/13/07
(4) CUP requirements create additional processing time and cost.
There are two types of Conditional Use Permits (CUPs) as follows:
(1) Major CUP costs $3,205 plus notification fees. Processing time varies with the
complexity of each proposed project. Staff processing time typically requires 3 to 6
months depending on the project complexity.
(2) Minor CUP costs $1,115 plus notification fees. Processing time requires 2 to 3
months varying with the complexity of each proposed project.
ATTACHMENTS:
Attachment 1: Downtown Zoning District
Attachment 2: Main Street Letter
1.1
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ITEM NUMBER: SS A - 1
DATE: 02/13/07
ATTACHMENT 1: Location Map (General Plan / Zoning)
ITEM NUMBER: SS A - 1
DATE: 02/13/07
ATTACHMENT 2: Main Street Request Letter
ATASCADERO MiMNSTREET
To:
Marcia Torgerson
Cc:
Board of Directors
Fr:
Steve Martin
Re;
Board requests
D L:
9/21/06
This will fornmli7z the board's requests directed to you during last night's board meeting.
1) nic board requests the city schedule a study session to discuss:
a. Reversion of first floor zoning to Prcvi o us ordinance standards (before the
allowance of mixed use Oil the first floor)
b, Requiring Planning Commission review of all downtown construction
projects including those of less than 10,000 square feet,
2) Holiday lighting issues: No street construction/lig g
a. -,htiii, installation during (lie holiday season
,
b. provision ol'tomporary street lighting on Palma, Entrada and Traffic Way
during the cvening Wine Sn' Wassail event planned for Dec. 6
Pleasc let me know as soon as possible the council's direction on these items.
Thank you.
5735 Rl Camino Real — P.0, Box 3090 — Atzscadero, CA 93422
(905) 462-0177 F�Lx: (805) 462-0173 — cni,!11: info(u atascadcromainstreet.org
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CITY OF ATASCADERO
COMMUNITY REDEVELOPMENT AGENCY
AGENDA
Tuesday, February 13, 2007
6:30 P.M.
City Hall
Council Chambers
6907 EI Camino Real
Atascadero, California
REGULAR SESSION: 6:30 P.M.
ROLL CALL: Chairperson O'Malley
Vice Chairperson Beraud
Board Member Brennler
Board Member Clay
Board Member Luna
APPROVAL OF AGENDA: Roll Call
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Board on any matter not on this agenda and over which the Board has
jurisdiction. Speakers are limited to five minutes. Please state your name and address
for the record before making your presentation. The Board may take action to direct the
staff to place a matter of business on a future agenda. A maximum of 30 minutes will
be allowed for Community Forum, unless changed by the Board.)
• BOARD ANNOUNCEMENTS AND REPORTS: (On their own initiative, the Board
Members may make a brief announcement or a brief report on their own activities.
Board Members may ask a question for clarification, make a referral to staff or take
action to have staff place a matter of business on a future agenda. The Board may take
action on items listed on the Agenda.)
1
A. CONSENT CALENDAR: •
1. Community Redevelopment AgencV Minutes — JanuarV 9, 2007
■ Board Secretary Recommendation: Board approve the Community
Redevelopment Agency minutes of January 9, 2007. [Board Secretary]
B. MANAGEMENT REPORTS:
1. Fiscal Year 2005-2006 Audit
■ Fiscal Impact: None.
■ Recommendation: Board review and accept the financial audit for the
period ended June 30, 2006. [Executive Director]
C. EXECUTIVE DIRECTOR REPORT: Wade McKinney, Executive Director
D. ADJOURNMENT
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ITEM NUMBER: RA A-1
DATE: 02/13/07
�1V❑1❑i l'��i
CITY OFATASCADER0COMMUNITY REDEVELOPMENT AGENCY
DRAFT MINUTES
Tuesday, January 9, 2007, 6:30 P.M.
REGULAR SESSION: 6:30 P.M.
Chairperson O'Malley called the meeting to order at 6:30 p.m.
ROLL CALL:
Present: Board Members Brennler, Clay, Luna, Beraud, and Chairperson
• O'Malley
Absent: None
Others Present: Board Secretary Marcia McClure Torgerson
Staff Present: Deputy Executive Director Jim Lewis and City Attorney Patrick
Enright.
0
APPROVAL OF AGENDA:
MOTION: By Board Member Clay and seconded by Board Member Luna
to approve the agenda.
Motion passed 5:0 by a roll -call vote.
COMMUNITY FORUM:
None
RDA Draft Minutes 01/09/07
Page 1 of 2 3
BOARD ANNOUNCEMENTS AND REPORTS:
101154=1 A
A. CONSENT CALENDAR:
1. Community Redevelopment Agency Minutes — November 28, 2006
■ Board Secretary Recommendation: Board approve the Community
Redevelopment Agency minutes of November 28, 2006. [Board
Secretary]
MOTION: By Board Member Luna and seconded by Board Member Clay
to approve Item #A-1.
Motion passed 3:0 by a roll -call vote. (Brennler, Beraud
abstained)
B. EXECUTIVE DIRECTOR REPORT: Wade McKinney, Executive Director
Deputy Executive Director Jim Lewis gave an update on the construction of the Lewis
Avenue Bridge.
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C. ADJOURNMENT 0
Chairperson O'Malley adjourned the meeting at 6:33 p.m.
MINUTES PREPARED BY:
Grace Pucci, Recording Secretary
RDA Draft Minutes 01/09/07
Page 2 of 2
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ITEM NUMBER: RA B-1
DATE: 02/13/07
Community Redevelopment Agency of Atascadero
Staff Report — Executive Director
Fiscal Year 2005-2006 Audit
RECOMMENDATION:
Board review and accept the financial audit for the period ended June 30, 2006.
REPORT -IN -BRIEF:
The audit firm of Glenn, Burdette, Phillips and Bryson performed a full audit of the
Redevelopment Agency financial statements and found that the Agency presented fairly
• and accurately the Agency's financial position, and further that the reporting was in
conformity with generally accepted accounting standards.
DISCUSSION:
The Redevelopment Agency has four funds: the Redevelopment Agency (General)
Fund, the 2005 Redevelopment Bond Project Fund, the 2005 Redevelopment Bond
Debt Service Fund, and the Low/Moderate Income Housing Redevelopment Fund. The
following discussion will give an overview of the financial status of each fund.
Redevelopment Agency (General) Fund
The Redevelopment Agency Fund revenues exceeded expenditures by $1,502,228 for
fiscal year 2005-2006. This is primarily due to increased property taxes and
expenditures which came in significantly below budget. Budgeted projects such as the
Underground Utility Project ($60,000) and the expansion of the Historic Cityhall Parking
Lot Project ($190,000) were not completed in the current year and the budget will be
carried over to the next fiscal year. Another capital project, Acquisition of
Property/Easements, was not realized causing a significant budget savings of
$1,679,900.
2005 Redevelopment Bond Project Fund
In this fiscal year, the Sunken Gardens Enhancement Project and the Creek Building
• Rehabilitation Projects were completed. Several other projects such as the Creek Bank
Restoration Project, the Maiden Statue Restoration Project, the Youth Center Project
and the Downtown Streetscape II Project were started in the current year and will be
carried forward into the next fiscal year.
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ITEM NUMBER: RA B-1
DATE: 02/13/07
2005 Redevelopment Bond Debt Service Fund •
Debt service payments on the 2005 Redevelopment Bond of $574,043 were paid from
capital reserves, and will continue to be paid in this manner through September 2007.
These are interest only payments. Following the September 2007 payment, debt service
payments will be made from the Redevelopment Agency (General) Fund. Payments on
the principle will commence in September 2009.
Low/Moderate Income Housing Redevelopment Fund
Revenues also exceeded expenditures in the Low/Moderate Income Housing Fund,
increasing that fund's balance by $654,025. The Agency has reserved $142,918 for
encumbrances to SLO County Housing Trust and has committed an additional
$395,000 to Habitat for Humanity.
FISCAL IMPACT:
None.
ATTACHMENTS:
Fiscal Year 2005-2006 Audited Financial Statement (available for public viewing at the
City Clerk's Office).
•
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CITY OF ATASCADERO
CITY COUNCIL
AGENDA
Tuesday, February 13, 2007
7:00 P.M.
City Hall
Council Chambers
6907 EI Camino Real
Atascadero, California
• STUDY SESSION: 5:30 P.M.
Downtown Commercial Zoning Text Amendment, Zone Change 2006-0124
(Atascadero Redevelopment Agency)
The Atascadero Main Street Organization has requested this study session to discuss
the following Downtown zoning issues:
1. A potential change in the zoning ordinance to restrict office, research &
development, and health care uses on the first floor within the Downtown
Commercial (DC) zoning district, in order to promote more retail and pedestrian -
oriented business within the Downtown Commercial (DC) zoning district; and
2. A potential change in the zoning ordinance to require Planning Commission
review of all downtown construction projects including those of less than 10,000
square feet.
REDEVELOPMENT AGENCY: 6:30 P.M.
1
CLOSED SESSION:
(Immediately following Redevelopment Agency Meeting)
1. PUBLIC COMMENT — CLOSED SESSION •
2. CALL TO ORDER
a. CONFERENCE WITH LABOR NEGOTIATORS (Govt. Code Sec.
54957.6)
Agency Designated Representatives: City Manager Wade McKinney,
Assistant City Manager Jim Lewis
Employee Organizations: Department Heads, Confidential, Atascadero
Police Association, Atascadero Professional Fire Fighters Association Local
3600
3. ADJOURN
REGULAR SESSION: 7:00 P.M.
PLEDGE OF ALLEGIANCE: Council Member Beraud
ROLL CALL: Mayor Luna •
Mayor Pro Tem Brennler
Council Member Beraud
Council Member Clay
Council Member O'Malley
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Council on any matter not on this agenda and over which the Council has
jurisdiction. Speakers are limited to five minutes. Please state your name for the record
before making your presentation. The Council may take action to direct the staff to
place a matter of business on a future agenda. A maximum of 30 minutes will be
allowed for Community Forum, unless changed by the Council.)
APPROVAL OF AGENDA: Roll Call
PRESENTATIONS:
1. Boy Scouts of America, A Report on the Impact of Scouting in
Atascadero.
2. Proclamation declaring Tuesday, February 27, 2007 as "Spay Day USA."
3. Proclamation recognizing Atascadero High School Community
Challenge Days as March 12-13, 2007.
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COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council
Members may make a brief announcement or a brief report on their own activities.
• Council Members may ask a question for clarification, make a referral to staff or take
action to have staff place a matter of business on a future agenda. The Council may
take action on items listed on the Agenda.)
1. Reconsideration - of City Council direction to staff on January 23, 2007,
concerning Strategy and Timeline for Big Box Ordinance. (Mayor
George Luna)
2. Controversial agenda items — Request to discuss placing controversial
agenda items at the beginning of agendas to accommodate the
participating public. (Council Member Clay)
3. Length of City Council meetings — Request to consider options.
(Council Member Beraud)
A. CONSENT CALENDAR: (All items on the consent calendar are considered to
be routine and non -controversial by City staff and will be approved by one motion
if no member of the Council or public wishes to comment or ask questions. If
comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an
opportunity for any member of the public to address the Council concerning the
. item before action is taken.)
1. City Council Meeting Minutes — January 9, 2007
■ City Clerk Recommendation: Council approve the City Council meeting
minutes of January 9, 2007. [City Clerk]
2. December 2006 Accounts Payable and Payroll
■ Fiscal Impact: $1,980,937.87.
■ Recommendation: Council approve certified City accounts payable,
payroll and payroll vendor checks for December 2006. [Administrative
Services]
3. Chico Road — Traffic Way Drainage Improvement Project (Change
Order #1
■ Description: Request for approval of additional funding for drainage
improvements at the intersection of Traffic Way and Chico Road.
■ Fiscal Impact: Expenditure of $3,556.53 in previously allocated Drainage
Improvement funds.
■ Recommendation: Council authorize the Administrative Services Director
to approve Change Order #1 for the Chico Road — Traffic Way Drainage
Improvement project to Ajay Excavating, Inc. in the amount of $3,556.53.
[Public Works]
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B.
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4. Temporary Road Closure — Coromar Avenue (Paladini)
■ Description: Approval would grant the two-day day -time road closure •
request of Coromar Avenue to allow a new home to connect to the public
sewer main.
■ Fiscal Impact: None.
■ Recommendation: Council approve the temporary road closure request
by Pamela Paladini to close Coromar Avenue on February 21St — 22"d,
2007, from 9:00 a.m. — 4:30 p.m. [Public Works]
5. Historic Banker House Planned Development / ZCH 2005-0109 (5715/5735
Rosario Ave. / Ravatt)
■ Description: Project approval would allow a 10 -unit residential planned
development on a project site that is currently developed with a single
family residence that has been identified as a Colony Home.
■ Fiscal Impact: Based on the revenue projections from the Taussig Study,
the City has developed standard conditions of approval for new
development projects that require the cost of maintenance and emergency
services to be funded by the project through a combination of road
assessment districts, landscape and lighting districts and community
facilities districts or other approved means.
■ Recommendations: Council:
1. Adopt on second reading, by title only, Draft Ordinance A approving
Zone Change 2006-0128 based on findings to establish Planned
Development Overlay Zone #28; and,
2. Adopt on second reading, by title only, Draft Ordinance B approving •
Zone Change 2005-0109 based on findings. [Community
Development]
PUBLIC HEARINGS:
1. Road Abandonment 2006-0017 / Request to Summarily Vacate an
Undeveloped Portion of East Front Road (Jacobson/Patel)
■ Description: Upon approval, the City would abandon a 5400 square foot
undeveloped portion of East Front Road to accommodate the construction
of an 80 room, four story hotel.
■ Disclosure of Ex Parte Communications
■ Fiscal Impact: No significant fiscal impact is anticipated with this road
abandonment.
■ Recommendations: Planning Commission Recommends Council:
1. Adopt Draft Resolution A summarily vacating an undeveloped portion
of East Front Road right-of-way based on findings and subject to
conditions of approval; and,
2. Seek market rate compensation for the undeveloped portion of East
Front Road Right of Way. [Public Works]
C7
C. MANAGEMENT REPORTS:
• 1. Broadcasting of City Council Meetings
■ Description: Request for Council direction concerning the broadcasting of
City Council meetings.
■ Fiscal Impact: The cost for implementing the staff recommendation will
range from approximately $34,000-49,000 annually depending on the
desired options. In addition to this annual cost, $30,000-$40,000 will be
required to set up the in-house camera system, which can be covered by
PEG fee revenue.
■ Recommendations: Council direct staff to:
1. Begin negotiations with Charter Communications regarding the
implementation of a PEG fee with the proceeds to be used for
installation of cameras and related recording and transmission
equipment in the City Council Chamber; and,
2. Design an appropriate in-house audio and video recording system;
and,
3. Implement live broadcasts of City Council meetings on Charter Cable
channel 20, live web streaming over the Internet and a video -on -
demand archive system; and,
4. Solicit bids from broadcasting and web streaming companies; and,
5. Enter into agreement with AGP Video of Morro Bay to broadcast
Council meetings until the permanent in-house system and vendor are
established. [City Manager]
• 2. City Council Strategic Planning
■ Description: The City Council will discuss, and receive public input, on
potential issues to be considered at their Strategic Planning Workshop.
■ Fiscal Impact: None.
■ Recommendations: Council:
1. Invite community input regarding potential strategic planning issues for
the February 23-24, 2007 workshop (there will be additional
opportunities at the workshop); and,
2. Add potential strategic planning issues from Council Members (there
will be additional opportunities at the workshop); and,
3. Review meeting logistics. [City Manager]
3. Fiscal Year 2005-2006 Audit
■ Fiscal Impact: None.
■ Recommendation: Council review and accept the financial audit for the
period ended June 30, 2006. [Administrative Services]
4. Financial Reserve Policy
■ Description: This report has been complied, in preparation for the
upcoming budget cycle, to assist in evaluating the City's fiscal position and
the level of appropriate reserves.
■ Fiscal Impact: None.
■ Recommendation: Council review and accept the financial reserve policy.
[Administrative Services]
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E.
COMMITTEE REPORTS: (The following represent standing committees. •
Informative status reports will be given, as felt necessary):
Mayor Luna
1. County Mayor's Round Table
2. Finance Committee
3. S.L.O. County Flood Control & Water Conservation District Water Resources
Advisory Committee
4. Nacimiento Water Purveyors' Contract Technical Advisory Group
5. North County Water Purveyors Group
Mayor Pro Tem Brennler
1. Air Pollution Control District (APCD)
2. Economic Opportunity Commission (EOC)
3. Atascadero Youth Task Force
Council Member Beraud
1. Integrated Waste Management Authority (IWMA)
2. City / Schools Committee
Council Member Clay
1. City / Schools Committee
Council Member O'Malley •
1. S.L.O. Council of Governments (SLOCOG) / S.L.O. Regional Transit
Authority (SLORTA)
2. Finance Committee
3. Economic Vitality Corporation, Board of Directors (EVC)
4. League of California Cities — Council Liaison
INDIVIDUAL DETERMINATION AND/OR ACTION:
1.
City Council
2.
City Clerk
3.
City Treasurer
4.
City Attorney
5.
City Manager
ADJOURNMENT:
0
Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that
• person may be limited to raising those issues addressed at the public hearing described in this notice, or in written
correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this
public hearing will be distributed to the Council and available for review in the City Clerk's office.
I, Shannon Sims, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury
that the foregoing agenda for the February 6, 2007 Regular Session of the Atascadero City Council
was posted on February 13, 2007 at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA
93422 and was available for public review in the Customer Service Center at that location.
Signed this 6th day of February, 2007 at Atascadero, California.
aAlM �,J-ZnU)
Shannon Sims, Deputy City Clerk
City of Atascadero
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City of Atascadero
WELCOME TO THE ATASCA DERO CITY COUNCIL MEETING
The City Council meets in regular session on the second and fourth Tuesday of each month at 7:00 p.m., at the City Hall•
Council Chambers, 6907 EI Camino Real, Atascadero. Matters are considered by the Council in the order of the printed
Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file
in the office of the City Clerk and are available for public inspection during City Hall business hours at the Central
Receptionist counter and on our website, www.atascadero.org. An agenda packet is also available for public review at
the Atascadero Library, 6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they
are approved by the City Council. The minutes of this meeting will reflect these numbers. All documents submitted by the
public during Council meetings that are either read into the record or referred to in their statement will be noted in the
minutes and available for review in the City Clerk's office. Council meetings are recorded and may be reviewed by the
public. Copies of meeting recordings are available for a fee. Contact the City Clerk for more information (470-3400).
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting
or other services offered by this City, please contact the City Manager's Office or the City Clerk's Office, both at (805)
470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in
assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
TO SPEAK ON AGENDA ITEMS
Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their
report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and
will request anyone interested to address the Council regarding the matter being considered to step up to the podium. If
you wish to speak for, against or comment in any way:
• You must approach the podium and be recognized by the Mayor
• Give your name and address (not required)
• Make your statement •
• All comments should be made to the Mayor and Council
• No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other
individual, absent or present
• All comments limited to 5 minutes (unless changed by the Council)
• No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no
one may speak more than twice on any item.
If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24
hours prior to the meeting. Access to hook up your laptop to the City's projector will be provided. You are required to
submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the
meeting begins to announce your presence and turn in the printed copy.
The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will be
heard by the Council.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience having business with the
Council to:
• Please approach the podium and be recognized
• Give your name and address (not required)
• State the nature of your business
This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be
allowed for Community Forum (unless changed by the Council).
TO HAVE ITEMS PLACED ON AGENDA
All business matters to appear on the Agenda must be in the Office of the City Manager 14 days preceding the Council
•
meeting. Should you have a matter you wish to bring before the Council, please mail or bring a written communication to
the City Manager's office in City Hall prior to the deadline.
0
ITEM NUMBER: A - 1
DATE: 02/13/07
CITY OF ATASCADERO
CITY COUNCIL
DRAFT MINUTES
Tuesday, January 9, 2007, 7:00 P.M.
REGULAR SESSION: 7:00 P.M.
Mayor Luna called the meeting to order 7:00 p.m. and led the Pledge of Allegiance.
ROLL CALL:
Present: Council Members Beraud, Clay, O'Malley, Brennler, and Mayor
Luna
Absent: None
Others Present: City Clerk / Assistant to City Manager Marcia McClure Torgerson
Staff Present: Assistant City Manager Jim Lewis, Administrative Services Director
Rachelle Rickard, Public Works Director Steve Kahn, Community
Development Director Warren Frace, Fire Chief Kurt Stone, Police
Chief John Couch and City Attorney Patrick Enright.
COMMUNITY FORUM:
Pastor Tom Gaddis led those present in prayer.
Raymond Jansen spoke about the Lewis Group Report regarding health care for
Californians, and asked for a resolution of endorsement for the Health Care for All
Californian's Plan.
Ann Ketcherside presented a plaque to Tom and Lee Cormar for the work they did
during the election. She spoke about the uniqueness of Atascadero and the importance
of maintaining that uniqueness while the community grows.
CC Draft Minutes 01/09/07
Page 1 of 11
7
David Broadwater distributed a handout to the Council regarding televising City Council
meetings (Exhibit A), made three recommendations for broadcasting those meetings on
Charter Cable channels, and requested placing this on the next Council agenda.
Richard Mullin spoke about a new store in the Mission Oaks Annex, asked if a new
commercial complex on Santa Rosa Road would have traffic lights installed prior to the
completion of the project, and suggested a new high school or junior high school be
built near the Del Rio project to free the downtown area for more commercial
development.
Eric Greening expressed his agreement with the comments made by Mr. Broadwater,
and urged the city to include web streaming for Council meetings. He expressed
concern that the city will be using the services of Dr. William Mathis to facilitate the
upcoming strategic planning session, as he feels this may limit public participation in the
meeting and because his fees are high.
Joan O'Keefe spoke about her concerns for the Printery building including its not being
maintained in good condition and the lack of the state required written preservation
statement, and urged that a copy of the grant deed be placed in the file. She also
spoke in support of televising Council meetings.
Maria Hooper expressed concern that the deed restrictions for the Printery building are
not being followed. She is concerned that she is witnessing demolition by neglect, and
asked what the city is planning to do to prevent this. is
Community Development Director Warren Frace addressed the concerns raised by Ms.
Hooper and Mrs. O'Keefe and answered questions of Council.
Council Members expressed concern that the tapestries be protected and the broken
windows boarded up as soon as possible.
Marilyn Brown spoke in support of televising and web streaming City Council meetings.
Lee Perkins thanked those who had facilitated the skating rink in the Sunken Gardens
and questioned what will become of the Annex at Del Rio Road. She asked that larger
facilities be considered for future public workshops, and expressed her support for
televising Council meetings.
Tom Comar recommended that the issue of televising City Council meetings be placed
on the next Council agenda, and explained why the Oppose Wal Mart group did not
oppose the new Dollar Store in the Annex.
Joanne Main stated that it was sad to see so many businesses closing at the new
Mission Annex at the Oaks, and urged the Oppose Wal Mart group to go and speak with
those businesses to see what they feel about having a Wal Mart nearby. She urged
Council to not create another restrictive ordinance on business.
CC Draft Minutes 01/09/07
10
Page 2 of 11
Steve Mathew, CEO of AGP Video Incorporated, made himself available to Council for
is any questions they might have regarding meeting documentation by Internet or
television.
Joan O'Keefe stated it would be helpful to know if the current owner of the Printery will
be continuing with his plans for the building as he has it listed for sale. She spoke in
favor of expanding the public process for strategic planning.
David Broadwater made several protocol suggestions for the public comment period
during Council meetings.
Mayor Luna closed the Community Forum period.
Acting City Manager Jim Lewis reviewed the agenda for the Council Meeting on
January 23`d, and spoke about the process for utilizing PEG fees.
There was Council consensus to direct staff to negotiate with a local provider for
free televising of the next City Council meeting and to come back at the February
13th meeting with a report focusing on PEG fees and the process to move that
forward.
APPROVAL OF AGENDA:
10 MOTION: B Council Member O'Malley and seconded by Council
Y Y
Member Clay to approve the agenda.
Motion passed 5:0 by a roll -call vote.
PRESENTATIONS:
1. Presentations to outgoing Commissioners.
Mayor Luna presented awards to outgoing Planning Commissioners Tom Jones and
Greg Porter. Mr. Jones thanked the city for the privilege of serving and staff for their
great work, and presented the city with a check from PG&E's Economic Development
Fund for $3,500 as a down payment on the city's Way Finding Program. Mr. Porter
thanked the Council, stated it was a pleasure to serve the community, and thanked staff
for their patience and help.
2. Presentation of California Firefighter Joint Apprenticeship Committee
(CFFJAC) training plaques by Fire Chief Stone.
Chief Stone presented the plaques to Matt Vieira, Matt Miranda, Tom Way, and Tom
Birkenfeld and spoke about the training and in-service work experience required for this
recognition.
COUNCIL ANNOUNCEMENTS AND REPORTS:
CC Draft Minutes 01/09/07
Page 3 of 11
Council Member Beraud commented about a survey she had received which was done
by the Chico Economic Planning Corporation and stated she did not find it to be a valid
or adequate analysis.
Council Member Clay asked the City Attorney for clarification of "serial meetings", and
spoke about weed abatement, the history of the property across from the Outlets, and
the results of his research on Wal Mart.
Mayor Luna gave a State of the City address.
A. CONSENT CALENDAR:
1. City Council Meeting Minutes — November 28. 2006
■ City Clerk Recommendation: Council approve the City Council meeting
minutes of November 28, 2006. [City Clerk]
2. September 2006 Investment Report
■ Fiscal Impact: None.
■ Recommendation: Council approve the City Treasurer's report for
September 2006. [City Treasurer]
3. November 2006 Accounts Payable and Payroll
■ Fiscal Impact: $2,002,842.46. 0
■ Recommendation: Council approve certified City accounts payable,
payroll and payroll vendor checks for November 2006. [Administrative
Services]
4. Amendment to Municipal Code on Relationship of Council and
Commissioners to Staff
■ Description: Request for approval of the Draft Ordinance, adding
language to the Atascadero Municipal Code setting guidelines for Council
and Commissions on their relationship with staff.
■ Fiscal Impact: None.
■ Recommendation: Council adopt on second reading, by title only, Draft
Ordinance A approving amendment to Municipal Code on relationship of
Council and Commissioners to Staff. [City Attorney]
•
CC Draft Minutes 01/09/07
12 Page 4 of 11
5. Final Map 2006-0134 (Tract 2569) 9500 Las Lomas (TTM 2002-0021)
(Barnhard
■ Description: Project approval creates a 28 unit development with a
commercial -office building.
■ Fiscal Impact: None.
■ Recommendations: Council:
1. Adopt and Approve Final Map 2006-0134 (Tract 2569); and,
2. Reject, without prejudice to future acceptance on behalf of the public,
the offers of dedication for Streets, Open -Space, and Public Utility
Easements and authorize and direct City Clerk to endorse for the City
Council; and,
3. Authorize City Manager to sign a Subdivision Improvement Agreement
for improvements associated with Final Map 2006-0134. [Public
Works]
6. Final Map 2006-0137 (Tract 2694) 6750 San Gabriel Road (TTM 2004-
0061) (Larsen)
■ Description: Project approval consists of the division of 8.41 gross acres
into two (2) lots ranging in area from 4.85 to 3.56 acres.
■ Fiscal Impact: None.
■ Recommendation: Council accept Final Tract Map 2006-0137 (Tract
2694). [Public Works]
7. Final Map 2004-0099 Tract 2608 11555 Halcon Road TTM 2004-0047
(R.W. Hertel & Sons)
■ Description: Project approval of previously approved Final Map 2004-
0099 with slight modifications to clarify editorial content and offer of
dedication information.
■ Fiscal Impact: None.
■ Recommendations: Council:
1. Adopt and Approve Final Map 2004-0099 (Tract 2608); and,
2. Reject, without prejudice to future acceptance on behalf of the public,
the offers of dedication shown on the map for Access Easements over
Lots 39, 40, 41, and over Ranada Circle (private street); Sanitary
Sewer; Storm Drain; and Public Utility Easements. [Public Works]
8. Increase in Part-time Salaries to Comply with Chancles to the Minimum
Waste
■ Description: Request for approval of the hourly minimum wage increase
approved on January 1, 2007 from $6.75 per hour to $7.50 per hour.)
■ Fiscal Impact: Approximately $9,000.00 a year.
■ Recommendation: Council approve the new wage schedule for part-time
employees incorporating the new California minimum wage of $7.50 per
hour effective January 1, 2007. [City Manager]
CC Draft Minutes 01/09/07
Page 5 of 11 13
Mayor Luna pulled Items #A-6 and 7, explaining that the tax bonds were not ready.
Items pulled for discussion: Council Member Clay, Item #A-4.
MOTION: By Council Member O'Malley and seconded by Council
Member Clay to approve Items #A-1, 2, 3, 5 and 8.
Motion passed 5:0 by a roll -call vote. (Beraud, Brennler
abstained on Item #A-1) (Item #A-5.3 Contract No. 2007-001)
Item #A-4: Council Member Clay referred to page number 43, (d) and suggested the
adding the following: "Unless the third party requests that a specific Commissioner or
Council Member be present."
There was Council discussion and agreement that the language would remain the same
and that it would be appropriate to work through the City Manager if there is such a
request.
MOTION: By Council Member Clay and seconded by Council Member
Beraud to approve Item #A-4.
Motion passed 5:0 by a roll -call vote. (Ordinance No. 504)
B. MANAGEMENT REPORTS: 0
1. Office of Traffic SafetY (OTS) Grant /Authorization to Purchase Auto
Extrication Equipment
■ Description: Authorization will allow replacement of outdated equipment
as well as provide agencies with new rescue capabilities.
■ Fiscal Impact: None.
■ Recommendations: Council:
1. Authorize the purchase of auto extrication equipment from L.N. Curtis
& Sons totaling $215,443; and,
2. Authorize the purchase of equipment from Diamondback Fire &
Rescue totaling $25,365. [Fire]
Fire Chief Kurt Stone gave the report.
PUBLIC COMMENT — None
MOTION: By Council Member O'Malley and seconded by Council
Member Clay to Authorize the purchase of auto extrication
equipment from L.N. Curtis & Sons totaling $215,443; and,
Authorize the purchase of equipment from Diamondback Fire
& Rescue totaling $25,365.
Motion passed 5:0 by a roll -call vote.
CC Draft Minutes 01/09/07
14 Page 6 of 11
2. Downtown Streetscape Phase II: Public Process
■ Description: Request for direction on public process for potential
Downtown Streetscape Phase II improvements.
■ Fiscal Impact: Staff time and advertising costs.
■ Recommendation: Council provide direction on the public review and
input process for potential Downtown Streetscape Phase II Improvements.
[Public Works]
Deputy Public Works Director David Athey gave the staff report and with Public Works
Director Steve Kahn answered questions of Council.
PUBLIC COMMENT
Eric Greening expressed support for the idea of a walking tour followed by a town hall
meeting and questioned the roll of the Main Street Design Committee in this process.
Steve Martin, Executive Director Atascadero Main Street, spoke in favor of continuing
with the improvements in the downtown and reported that the Design Committee and
Board would like to be in the forefront of input for the next phase of the revitalization
plan.
Bruce Bevans stated his concerns with the timeframe for this plan given the Highway
101/41 interchange project.
Mayor Luna closed the Public Comment period.
There was Council consensus to begin the process by involving the Main Street
Design Committee, move into a walking tour, then have a town hall meeting
which, at the Mayor's discretion working with the Planning Commission and
Parks and Recreation Commission Chair's, may be a joint session, then after
public input to come back to Council for a decision on when and what will be
built.
Mayor Luna recessed the hearing at 9:10 p.m.
Mayor Luna called the meeting back to order at 9:15 p.m.
3. Atascadero Road Program
■ Description: An update report on the Atascadero Road Program.
■ Fiscal Impact: None.
■ Recommendation: Council receive this report on the Atascadero Road
Program. [Public Works]
Public Works Director / City Engineer Steve Kahn gave the staff report and answered
questions of Council.
CC Draft Minutes 01/09/07
Page 7 of 11 15
PUBLIC COMMENT
Eric Greening spoke in favor of being aware of pedestrian and bicycle circulation modes
during the planning process.
Mayor Luna closed the Public Comment period.
4. Temporary Banner Policy for Sunken Gardens and Atascadero Lake Park
• Description: Request for approval of the proposed temporary banner
policy.
■ Fiscal Impact: None.
• Recommendation: Council review and approve the proposed temporary
banner policy, modify as may be appropriate. [Community Services]
Community Services Director Brady Cherry gave the staff report and answered
questions of Council.
Council Member Clay expressed concern with Procedure #5 because youth groups
such as Little League and Youth Basket ball have traditionally used the banners in
these areas. He would like to continue to allow those types of groups to use the holders
when not otherwise reserved.
PUBLIC COMMENT
Eric Greening stated he approved of the policy as written and questioned whether the
Colony District included any of the school campuses and if non-profit groups or
government organizations include the schools.
Director Cherry stated the Colony District referred to the Main Street downtown district,
and it does include the schools as agencies that can use the banner holders.
Joanne Main indicated the Chamber agrees with the permit procedures, and stated the
Chamber uses its funds to maintain the adjoining island and therefore the option to use
it for banners is not preferred.
Mayor Luna closed the Public Comment period.
MOTION: By Council Member O'Malley and seconded by Mayor Pro Tem
Brennler to support the staff recommendation and to include
the flag holders on EI Camino Real in front of the Sunken
Gardens, that all of the same applications and procedures will
apply, and that the flag holders should only be used during the
actual days of an event.
Motion passed 4:1 by a roll -call vote. (Clay opposed) •
CC Draft Minutes 01/09/07
16 Page 8 of 11
5. Department of Transportation Excess Property — Highway 41 and Cemetery
Road (City of Atascadero)
■ Description: Request for authorization to purchase surplus property from
CalTrans.
■ Fiscal Impact: A maximum of $100,500.00, and minimal expenditures for
maintenance.
■ Recommendations: Council:
1. Authorize the City Manager to execute a contract with The California
Department of Transportation (CalTrans) in the amount $99,500.00 for
the purchase of a 0.261 acre parcel of land, deemed excess right of
way by the California State Department of Transportation and located
on the southwest side of Highway 41, near the intersection of
Cemetery Road; and,
?. Authorize the Director of Administrative Services to appropriate
$100,500 from the General Funds for the purchase of a 0.261 acre
parcel of land, deemed excess right of way by the California State
Department of Transportation and located on the southwest side of
Highway 41, near the intersection of Cemetery Road. [Community
Development]
Community Development Director Warren Frace gave the staff report and answered
questions of Council.
0 PUBLIC COMMENT
•
Ann Fletcher commented that she would not like to see anything built on this corner and
that the money could be spent more wisely in another area.
Mayor Luna closed the Public Comment period.
Council Member Clay stated he was against this proposal as it is too much money to
pay for a lot that has no zoning on it, and there are better uses for General Fund money.
Council Member O'Malley stated he has similar concerns because of zoning, drainage,
and sewer/septic issues, and felt the city could do a better job of negotiating on this.
MOTION: By Council Member Beraud and seconded by Mayor Pro Tem
Brennler to approve staff's recommendation to authorize the
City Manager to execute a contract with The California
Department of Transportation and, authorize the Director of
Administrative Services to appropriate the $100,500 from the
General Funds for the purchase of the property in question.
Motion passed 3:2 by a roll -call vote. (Clay, O'Malley opposed)
(Item #B-5.1 Contract No. 2007-002)
CC Draft Minutes 01/09/07
Page 9 of 11 17
6. Transit Center Study / State Transit Assistance (STA) Grant Application
■ Description: Request authorization to submit a grant application for a
Transit Study.
■ Fiscal Impact: Staff estimates the cost of this study at $100,000.00 with
proposed STA grant funds of $70,000 and a $30,000 match funded with
existing Federal 5307 funds.
■ Recommendation: Council approve the submission of a grant application
for a Transit Center Site Selection and Preliminary Design, Engineering
and Environmental Study. [Public Works]
Public Works Director /City Engineer Steve Kahn gave the staff report and answered
questions of Council.
PUBLIC COMMENT
Eric Greening commented on the source of funds for this project, how they can be used,
and made suggestions for the use of some of the STA funds, and for an outreach to the
transit using community.
Mayor Luna closed the Public Comment period.
MOTION: By Council Member O'Malley and seconded by Council
Member Beraud to approve the submission of a grant
application for a Transit Center Site Selection and Preliminary
Design, Engineering and Environmental Study.
Motion passed 5:0 by a roll -call vote.
C. COMMITTEE REPORTS:
Mayor Luna
1. County Mayor's Round Table: There is a movement to put in a 211 number
to take the pressure off of the 911 emergency number. Received an update
from a legislative analyst from Assemblyman Blakeslee's office regarding city
reserves.
Council Member O'Malley
1. League of California Cities — Council Liaison: Will be attending the conference
in Sacramento. Has been appointed to the Administrative Services Policy
Committee, key issues are ethics and public records and emails.
•
CC Draft Minutes 01/09/07
18 Page 10 of 11
•
D. INDIVIDUAL DETERMINATION AND/OR ACTION:
City Council
Mayor Luna referred to a letter received from the Atascadero Historical Society
regarding revisiting the negotiations for the Colony House/EI Camino Creek
parcel and suggested bringing this back to the Council.
City Clerk Marcia Torgerson gave a brief history of this issue.
City Attorney Patrick Enright reported that the School District is preparing to
proceed with the transference of the property to the City, it will be on their
agenda in February, and Council will see it shortly thereafter.
City Clerk
City Clerk Marcia Torgerson reported that she has received three applications for
the vacancy on the Planning Commission and none for the vacancy on the Parks
and Recreation Commission and asked for further direction.
MOTION: By Council Member Clay and seconded by Council Member
Beraud to go past 11:00 p.m.
Motion passed 5:0 by a roll -call vote.
Council directed City Clerk Torgerson to re -advertise for the Parks and
Recreation Commission vacancy and proceed with interviews for the Planning
Commission on January 23rd
E. ADJOURNMENT:
Mayor Luna adjourned the meeting at 11:02 p.m. to the Public Financing Authority. The
next regularly scheduled meeting of the City Council will be on January 23, 2006.
MINUTES PREPARED BY:
Grace Pucci Deputy City Clerk
The following exhibit is available for review in the City Clerk's office:
Exhibit A — David Broadwater, handout
CC Draft Minutes 01/09/07
Page 11 of 11 19
•
C
•
20
•
0
•
ITEM NUMBER: A - 2
DATE: 02/13/07
Atascadero City Council
Staff Report - Administrative Services Department
December 2006 Accounts Payable and Payroll
RECOMMENDATION:
Council approve certified City accounts payable, payroll and payroll vendor checks for
December 2006.
DISCUSSION:
Attached for City Council review and approval are the following:
Payroll
Dated 12/14/06
Dated 12/28/06
Accounts Payable
Dated 12/1/06 - 12/31/06
FISCAL IMPACT:
Checks # 23568 - 23610
Direct Deposits
Checks # 23611 - 23651
Direct Deposits
Checks # 108406 - 108810
& EFTs 502 - 509
TOTAL AMOUNT
Total expenditures for all funds is
$ 49,432.68
224,499.78
42,372.35
203,779.24
1,460,853.82
$ 1,980,937.87
$ 1,980,937.87
CERTIFICATION:
The undersigned certifies that the attached demands have been released for payment
and that funds are available for these demands
Rachelle Rickard, Director of Administrative Services
ATTACHMENT:
December 2006 Eden Warrant Register in the amount of
$ 1,460,853.82
21
Check Check
Number Date
City of Atascadero
Disbursement Listin4
For the Month of December 2006
Vendor
Description
Amount
108406
12/01/2006
ATASCADERO FIRE EMPLOYEE ASSN.
Payroll Vendor Payment
700.00
108407
12/01/2006
FAMILY SUPPORT DIVISION
Payroll Vendor Payment
207.69
108408
12/01/2006
HARTFORD LIFE INSURANCE
Payroll Vendor Payment
11,769.73
108409
12/01/2006
ICMA RETIREMENT TRUST - 401
Payroll Vendor Payment
272.38
108410
12/01/2006
ICMA RETIREMENT TRUST - 457
Payroll Vendor Payment
866.59
108411
12/01/2006
NATIONWIDE RETIREMENT SOLUTION
Payroll Vendor Payment
365.43
108412
12/01/2006
PERS LONG TERM CARE PROGRAM
Payroll Vendor Payment
46.19
108413
12/01/2006
CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEIN
Payroll Vendor Payment
73,964.04
108414
12/01/2006
SEIU LOCAL 620
Payroll Vendor Payment
745.14
502
12/04/2006
MID -STATE BANK
Accounts Payable Check
196.77
503
12/05/2006
MID -STATE BANK
Payroll Vendor Payment
42,445.90
504
12/05/2006
EMPLOYMENT DEV DEPARTMENT
Payroll Vendor Payment
10,137.95
505
12/05/2006
EMPLOYMENT DEV. DEPARTMENT
Payroll Vendor Payment
864.91
108415
12/05/2006
SAN LUIS OBISPO COUNTY TAX COL
Accounts Payable Check
21,501.00
108416
12/08/2006
A -JAY EXCAVATING, INC.
Accounts Payable Check
98,778.7
108417
12/08/2006
ACTIVE NETWORK, INC.
Accounts Payable Check
600.21
108418
12/08/2006
KEITH AGGSON
Accounts Payable Check
102.00
108419
12/08/2006
ALL ABOUT PRODUCE, INC.
Accounts Payable Check
739.00
108420
12/08/2006
AMERICAN WEST TIRE & AUTO INC
Accounts Payable Check
210.33
108421
12/08/2006
AMK FOODSERVICE COMPANY
Accounts Payable Check
323.56
108422
12/08/2006
ANTECH DIAGNOSTICS
Accounts Payable Check
1,086.45
108423
12/08/2006
API, ATLAS PERFORMANCE INDUST
Accounts Payable Check
410.00
108424
12/08/2006
ARAMARK UNIFORM SERVICES
Accounts Payable Check
489.09
108425
12/08/2006
GINA ARIAS
Accounts Payable Check
12.02
108426
12/08/2006
ASSC. OF ZOOS & AQUARIUMS
Accounts Payable Check
1,624.00
108427
12/08/2006
AT&T
Accounts Payable Check
69.37
108428
12/08/2006
AT&T YELLOW PAGES
Accounts Payable Check
177.48
108429
12/08/2006
AT&T/MCI
Accounts Payable Check
79.46
108430
12/08/2006
ATASCADERO FORD
Accounts Payable Check
45.50
108431
12/08/2006
ATASCADERO HAY & FEED
Accounts Payable Check
7.50
108432
12/08/2006
ATASCADERO HOMEOWNERS, LLC
Accounts Payable Check
460.00
108433
12/08/2006
ATASCADERO MUTUAL WATER CO.
Accounts Payable Check
12.00
108434
12/08/2006
AZA
Accounts Payable Check
570.00
108435
12/08/2006
ANN BANKS
Accounts Payable Check
161.61
22
Check
umber
108436
108437
108438
108439
Check
Date
12/08/2006
12/08/2006
12/08/2006
12/08/2006
108440
12/08/2006
108441
12/08/2006
108442
12/08/2006
108443
12/08/2006
108444
12/08/2006
108445
12/08/2006
108446
12108/2006
108447
12108/2006
108448
12/08/2006
108449
12/08/2006
108450
12/08/2006
108451
0108452
108453
108454
108455
108456
108457
108458
108459
108460
108461
108462
108463
108464
108465
108466
108467
108468
108469
108470
108471
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
12/08/2006
City of Atascadero
Disbursement Listing
For the Month of December 2006
Vendor
BASSETT'S CRICKET RANCH,INC.
CINDY K. BENSON
MISTY BETSCHART
BFGC ARCHITECTS PLANNERS, INC.
JACK BRIDWELL
CASEY BRYSON
BSA PACK 333
CAL -COAST MACHINERY, INC
CALIF. CITY MANAGEMENT FOUND.
CALIFORNIA CODE CHECK
CALIFORNIA PEACE OFFICERS ASSN
CANNON ASSOCIATES
CELLULAR ONE
CENTRAL COAST ARCHAEOLOGY
CENTRAL COAST SEA FOOD
CENTRAL VALLEY TOXICOLOGY
CHEM CLEAN
CHICAGO GRADE LANDFILL
KATHY J. CINOWALT
COAST ELECTRONICS
COASTAL COPY, LP
COASTAL IMAGING SUPPLIES
CONWAY DISTRIBUTORS
COUNTY OF SAN LUIS OBISPO
CRYSTAL SPRINGS WATER
CSMFO
CULLIGAN INDUSTRIAL WATER SYST
CUSTOM PRODUCTS CORP.
D4 ELECTRIC
DARRYUS LOCK AND SAFE
DATAPRINT CORPORATION
DAN DAVIS
DECOU LUMBER COMPANY
DEPARTMENT OF JUSTICE
DEPARTMENT OF TRANSPORTATION
DOCUTEAM
Description
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Amount
166.16
735.18
60.00
14,303.70
5,950.00
62.75
108.00
241.80
35.00
7,767.50
240.00
520.00
54.59
3,875.00
160.75
60.00
99.53
120.00
186.00
77.85
78.08
921.92
130.36
133.30
231.00
330.00
70.00
235.75
846.31
289.49
143.52
227.50
288.38
2,004.00
1,893.27
49.90
23
Check Check
Number Date
108472
108473
108474
108475
108476
108477
108478
108479
108480
108481
108482
108483
108484
108485
108486
108487
108488
108489
108490
108491
108492
108493
108494
108495
108496
108497
108498
108499
108500
108501
108502
108503
108504
108505
108506
City of Atascadero
Disbursement Listing
For the Month of December 2006
Vendor
12/08/2006
JEROLD DODSON
12/08/2006
DOGGIE WALK BAGS COMPANY
12/08/2006
DORMAN HYDRO SEEDING
12/08/2006
EASYLINK SERVICES CORP.
12/08/2006
ED'S FLY MEAT, INC.
12/08/2006
ELKHART BRASS MFG CO., INC.
12/08/2006
ELLIOTT'S PHARMACY
12/08/2006
ESCUELA DEL RIO
12/08/2006
EWING IRRIGATION GOLF INDUSTRL
12/08/2006
FARM SUPPLY COMPANY
12/08/2006
MAT FAWCETT
12/08/2006
FERGUSON ENTERPRISES, INC.
12/08/2006
FERRELL'S AUTO REPAIR
12/08/2006
FGL ENVIRONMENTAL
12/08/2006
FIRST AM REAL ESTATE SOLUTIONS
12/08/2006
FOOD FOR LESS
12/08/2006
FRAZEE INDUSTRIES, INC.
12/08/2006
FRUIN COMMUNICATIONS
12/08/2006
THOMAS E. GANDY
12/08/2006
GAS COMPANY
12/08/2006
GATEWAY COMPANIES, INC.
12/08/2006
GEM AUTO PARTS
12/08/2006
GENERAL SERVICES ADMINISTATION
12/08/2006
GEO-WEST LAND CONSULTANTS, INC
12/08/2006
GIBBS INTERNATIONAL TRUCKS
12/08/2006
GILBERT'S LANDSCAPES
12/08/2006
KENNETH GLYNN
12/08/2006
GRANITE CONSTRUCTION, INC.
12/08/2006
GRAY LIFT, INC.
12/08/2006
LISA GRAYBILL
12/08/2006
GRISANTI HARDWARE
12/08/2006
H.D. PETERSON
12/08/2006
ROCHELLE 0. HANSON
12/08/2006
BETTINA HARMON
12/08/2006
HART IMPRESSIONS PRINT & COPY
Description
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Amount
--*
29.10
134.69
880.00
0.04
54.75
118.16
30.00
259.20
281.49
30.35
109.90
429.00
746.79
334.00
100.00
808.15
83.5ig1,080.0
151.70
346.41
6,533.38
939.20
13.05
2,157.50
188.32
250.00
318.50
7,795.23
204.72
60.00
52.33
80.16
185.00
60.00
244.51
City of Atascadero
Disbursement Listinq
25
For the Month of December 2006
Check
Check
umber
Date
Vendor
Description
Amount
108507
12/08/2006
HARVEY'S HONEYHUTS
Accounts Payable Check
1,021.95
108508
12/08/2006
JOANN B. HEAD
Accounts Payable Check
800.00
108509
12/08/2006
HI STANDARD AUTOMOTIVE
Accounts Payable Check
101.54
108510
12/08/2006
HINDERLITER, DE LLAMAS
Accounts Payable Check
1,263.19
108511
12/08/2006
HOBBY SHOP
Accounts Payable Check
1,645.28
108512
12/08/2006
HSM ELECTRONIC PROTECTION SCVS
Accounts Payable Check
420.00
108513
12/08/2006
INFORMATION TECHNOLOGY
Accounts Payable Check
1,395.19
108514
12/08/2006
INTELLICEPT
Accounts Payable Check
2,388.61
108515
12/08/2006
IRRIGATION CONTROL SYSTEMS
Accounts Payable Check
846.95
108516
12/08/2006
JIFFY LUBE/SOUND BILLING
Accounts Payable Check
100.20
108517
12/08/2006
CARRIE L. KNIGHT
Accounts Payable Check
160.00
108518
12/08/2006
KPRL 1230 AM
Accounts Payable Check
367.00
108519
12/08/2006
LAUTZENHISER'S STATIONARY
Accounts Payable Check
116.01
108520
12/08/2006
LEE WILSON ELECTRIC CO. INC
Accounts Payable Check
3,211.50
108521
12/08/2006
ASHLEY LIESER
Accounts Payable Check
13.97
108522
12/08/2006
LIFE ASSIST, INC.
Accounts Payable Check
454.53
108523
12/08/2006
LOCATE PLUS CORPORATION
Accounts Payable Check
110.00
10 108524
12/08/2006
LYNDON'S AUTOMOTIVE
Accounts Payable Check
1,556.49
108525
12/08/2006
MAINLINE UTILITY CO.
Accounts Payable Check
1,200.00
108526
12/08/2006
MANAGED HEALTH NETWORK, INC.
Accounts Payable Check
300.80
108527
12/08/2006
MARTINELLI LANDSCAPE CONST INC
Accounts Payable Check
705.01
108528
12/08/2006
STEVE MCHARRIS
Accounts Payable Check
75.00
108529
12/08/2006
MED -TECH RESOURCE, INC.
Accounts Payable Check
726.30
108530
12/08/2006
MEDWORKS, INC.
Accounts Payable Check
156.00
108531
12/08/2006
MID -COAST FIRE PROTECTION, INC
Accounts Payable Check
250.00
108532
12/08/2006
MID -COAST GEOTECHNICAL, INC.
Accounts Payable Check
1,295.00
108533
12/08/2006
MID -COAST MOWER & SAW
Accounts Payable Check
878.55
108534
12/08/2006
MINER'S ACE HARDWARE
Accounts Payable Check
505.05
108535
12/08/2006
MIRACLE RECREATION EQUIPMENT
Accounts Payable Check
196.81
108536
12/08/2006
MISSION UNIFORM SERVICE
Accounts Payable Check
178.24
108537
12/08/2006
MOST DEPENDABLE FOUNTAINS
Accounts Payable Check
137.00
108538
12/08/2006
MPI DOCUMENT MANAGEMENT
Accounts Payable Check
82.94
108539
12/08/2006
DAVID MUEHLHAUSEN
Accounts Payable Check
171.33
108540
12/08/2006
MUSIC FACTORY
Accounts Payable Check
93.84
108541
12/08/2006
MELISSA NEILSON
Accounts Payable Check
40.00
108542
12/08/2006
NORTH COAST ENGINEERING INC.
Accounts Payable Check
1,607.35
25
City of Atascadero
Disbursement Listinq
26
For the Month of December 2006
Check
Check
Number
Date
Vendor
Description
Amount
108543
12/08/2006
NORTH COUNTY SEPTIC SERVICE
Accounts Payable Check
425.00
108544
12/08/2006
O'DONNELL'S ATASC. QUICK LUBE
Accounts Payable Check
32.05
108545
12/08/2006
OFFICE DEPOT INC.
Accounts Payable Check
1,948.10
108546
12/08/2006
OUTLET TOOL SUPPLY
Accounts Payable Check
67.95
108547
12/08/2006
PACIFIC COAST GYMNASTICS CENTE
Accounts Payable Check
336.00
108548
12/08/2006
PACIFIC GAS AND ELECTRIC
Accounts Payable Check
121.59
108549
12/08/2006
PACIFIC HARVEST CATERING CO.
Accounts Payable Check
1,947.50
108550
12/08/2006
PASO ROBLES SAFE & LOCK
Accounts Payable Check
207.39
108551
12/08/2006
KATHLEEN A. PENCE
Accounts Payable Check
12,468.75
108552
12/08/2006
PENFIELD & SMITH
Accounts Payable Check
1,511.00
108553
12/08/2006
PERFORMANCE CLEANING SYSTEMS
Accounts Payable Check
1,380.00
108554
12/08/2006
PERRY'S PARCEL & COURIER SVC
Accounts Payable Check
280.87
108555
12/08/2006
PICS & PRINTS
Accounts Payable Check
321.75
108556
12/08/2006
PIERCE MANUFACTURING, INC.
Accounts Payable Check
2,117.29
108557
12/08/2006
SCOTT E. PIPAN
Accounts Payable Check
241.40
108558
12/08/2006
PITNEY BOWES PURCHASE POWER
Accounts Payable Check
251.64
108559
12/08/2006
JEAN PONEK
Accounts Payable Check
60.00
108560
12/08/2006
PRINT LOGIC, INC.
Accounts Payable Check
70.0
108561
12/08/2006
PRO MOTION SIGNS & SPORTS
Accounts Payable Check
481.56
108562
12/08/2006
PROCARE JANITORIAL SUPPLY
Accounts Payable Check
719.84
108563
12/08/2006
PUBLIC SAFETY CENTER, INC.
Accounts Payable Check
123.22
108564
12/08/2006
GRACE L. PUCCI
Accounts Payable Check
412.50
108565
12/08/2006
QUILL CORPORATION
Accounts Payable Check
65.91
108566
12/08/2006
QUINN RENTAL SERVICES
Accounts Payable Check
721.63
108567
12/08/2006
RAMINHA CONSTRUCTION, INC.
Accounts Payable Check
63,151.25
108568
12/08/2006
RECOGNITION WORKS
Accounts Payable Check
44.83
108569
12/08/2006
REDWOOD TOXICOLOGY LABORATORY
Accounts Payable Check
69.45
108570
12/08/2006
CAROLE ROBINSON
Accounts Payable Check
489.00
108571
12/08/2006
RT TURNER GRADING AND PAVING
Accounts Payable Check
6,658.86
108572
12/08/2006
SAFEGUARD BUSINESS SYSTEMS,INC
Accounts Payable Check
144.27
108573
12/08/2006
SAFETY-KLEEN INC.
Accounts Payable Check
355.25
108574
12/08/2006
SAN LUIS PAPER
Accounts Payable Check
82.55
108575
12/08/2006
SAN LUIS POWERHOUSE
Accounts Payable Check
442.50
108576
12/08/2006
SANTA MARIA TIRE, INC.
Accounts Payable Check
972.38
108577
12/08/2006
LISETTE SCHOLL
Accounts Payable Check
53.9io
26
City of Atascadero
Disbursement Listinq
For the Month of December 2006
Check
Check
tuber
Date
Vendor
Description
Amount
108578
12/08/2006
SCOTT O'BRIEN FIRE & SAFETY CO
Accounts Payable Check
236.00
108579
12/08/2006
SIERRA DISPLAY INC.
Accounts Payable Check
364.65
108580
12/08/2006
SIGN OUTLET
Accounts Payable Check
153.38
108581
12/08/2006
SMART AND FINAL
Accounts Payable Check
212.15
108582
12/08/2006
JASON SMITH
Accounts Payable Check
281.00
108583
12/08/2006
SOFTWARE SPECTRUM
Accounts Payable Check
1,709.30
108584
12/08/2006
LESLIE STAFFORD
Accounts Payable Check
40.00
108585
12/08/2006
STEVE SCHMIDT TOPSOIL
Accounts Payable Check
455.81
108586
12/08/2006
MICHAEL STORNETTA
Accounts Payable Check
281.00
108587
12/08/2006
SUN BADGE COMPANY
Accounts Payable Check
29.25
108588
12/08/2006
TAYLOR RENTAL CENTER
Accounts Payable Check
1,650.87
108589
12/08/2006
CALLIE TAYLOR
Accounts Payable Check
119.53
108590
12/08/2006
VOID
Accounts Payable Check
0.00
108591
12/08/2006
TEMPLETON UNIFORMS
Accounts Payable Check
71.50
108592
12/08/2006
KRISTIN K. THAYER
Accounts Payable Check
125.00
108593
12/08/2006
LARA TRACY
Accounts Payable Check
50.00
12/08/2006
TRIBUNE
Accounts Payable Check
171.00
10108594
108595
12/08/2006
SUZANNE TROCKMAN
Accounts Payable Check
60.00
108596
12/08/2006
UCSB ECONOMIC FORECAST PROJECT
Accounts Payable Check
5,000.00
108597
12/08/2006
ULTREX BUSINESS PRODUCTS
Accounts Payable Check
414.78
108598
12/08/2006
UNION ASPHALT, INC.
Accounts Payable Check
279.97
108599
12/08/2006
UPS
Accounts Payable Check
6.23
108600
12/08/2006
VALLEY PACIFIC PETROLEUM SVCS
Accounts Payable Check
4,725.18
108601
12/08/2006
VERIZON WIRELESS
Accounts Payable Check
178.70
108602
12/08/2006
WALLACE GROUP
Accounts Payable Check
94,225.13
108603
. 12/08/2006
TOM WAY
Accounts Payable Check
77.00
108604
12/08/2006
NANCY E. WEBBER, PH.D.
Accounts Payable Check
295.00
108605
12/08/2006
WILLIAM P. WHITE
Accounts Payable Check
232.00
108606
12/08/2006
CHAD C. & OLIVIA B. WITTSTROM
Accounts Payable Check
760.00
108607
12/08/2006
YESTERDAYS SPORTSWEAR
Accounts Payable Check
444.02
108608
12/08/2006
Z.A.P. MANUFACTURING, INC.
Accounts Payable Check
1,815.67
108609
12/08/2006
ZOOGEN, INC.
Accounts Payable Check
100.00
506
12/15/2006
MID -STATE BANK
Accounts Payable Check
479.00
108610
12/15/2006
ATASCADERO FIRE EMPLOYEE ASSN.
Payroll Vendor Payment
700.00
108611
12/15/2006
ATASCADERO MID MGRS ORG UNION
Payroll Vendor Payment
20.00
27
Check
Number
108612
108613
108614
108615
108616
108617
108618
108619
108620
108621
108622
108623
108624
108625
108626
108627
108628
507
508
509
108629
108630
108631
108632
108633
108634
108635
108636
108637
108638
108639
108640
108641
108643
108644
City of Atascadero
Disbursement Listinq
For the Month of December 2006
Check
Date Vendor
12/15/2006 ATASCADERO POLICE OFFICERS ASN
12/15/2006
AXA EQUITABLE
12/15/2006
FAMILY SUPPORT DIVISION
12/15/2006
HARTFORD LIFE INSURANCE
12/15/2006
ICMA RETIREMENT TRUST - 401
12/15/2006
ICMA RETIREMENT TRUST - 457
12/15/2006
KENNEDY CLUB FITNESS
12/15/2006
NATIONWIDE RETIREMENT SOLUTION
12/15/2006
PERS LONG TERM CARE PROGRAM
12/15/2006 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEI'
12/15/2006 SEIU LOCAL 620
12/15/2006 UNITED WAY OF SLO COUNTY
12/15/2006 BLUE CROSS OF CALIFORNIA
12/15/2006 AFLAC
12/15/2006 BLUE SHIELD OF CALIFORNIA
12/15/2006 DELTA DENTAL, ATTN: ACCOUNTING
12/15/2006 THE STANDARD UNIT 22
12/19/2006 MID -STATE BANK
12/19/2006 EMPLOYMENT DEV DEPARTMENT
12/19/2006 EMPLOYMENT DEV. DEPARTMENT
12/21/2006 A -JAY EXCAVATING, INC.
12/21/2006 AIR POLLUTION CONTROL DISTRICT
12/21/2006
ALLIANT INT. UNIVERSITY
12/21/2006
ALLSTAR FIRE EQUIPMENT, INC.
12/21/2006
AMI PIPE & SUPPLY
12/21/2006
ROBERT BRUCE ANDERSON
12/21/2006
ARAMARK UNIFORM SERVICES
12/21/2006
AT&T
12/21/2006
AT&T/MCI
12/21/2006
ATASCADERO AUDIO FX
12/21/2006
ATASCADERO COMMUNITY
12/21/2006
ATASCADERO FORD
12/21/2006
ATASCADERO HOMEOWNERS, LLC
12/21/2006
ATASCADERO MUTUAL WATER CO.
12/21/2006
ATASCADERO NATIVE TREE ASSC.
Description
Payroll Vendor Payment
Accounts Payable Check
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Payroll Vendor Payment
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Amount .
616.68
32.42
207.69
11,769.73
272.38
866.59
44.00
404.07
46.19
76,727.83
746.67
31.00
105,731.57
3,961.20
1,881.70
8,258.08
1,631.1 je
50,736.95
12,854.22
868.31
1,352.40
100.00
155.00
426.79
88.66
20,007.61
335.23
1,159.54
415.19
289.14
31,133.00
3,451.56
225.00
7,464.8
500.00
City of Atascadero
Disbursement Listing
For the Month of December 2006
Check
Check
umber
Date
Vendor
Description
Amount
108645
12/21/2006
ATASCADERO NEWS
Accounts Payable Check
2,051.50
108646
12/21/2006
ATASCADERO TRAFFIC WAY STORAGE
Accounts Payable Check
647.00
108647
12/21/2006
ATD
Accounts Payable Check
175.00
108648
12/21/2006
AVAYA INC.
Accounts Payable Check
22.42
108649
12/21/2006
ROBERT J. BAGBY
Accounts Payable Check
2,130.59
108650
12/21/2006
BATTERY SYSTEMS
Accounts Payable Check
64.30
108651
12/21/2006
BILLOW'S CUSTOM EMBROIDERY
Accounts Payable Check
531.98
108652
12/21/2006
CAL -COAST REFRIGERATION, INC
Accounts Payable Check
1,347.50
108653
12/21/2006
CALIFORNIA CODE CHECK
Accounts Payable Check
42,735.64
108654
12/21/2006
CALIFORNIA CONSERVATION CORP
Accounts Payable Check
1,250.00
108655
12/21/2006
CAM -CA ASSC. OF MUSEUMS
Accounts Payable Check
500.00
108656
12/21/2006
BRADY CHERRY
Accounts Payable Check
300.00
108657
12/21/2006
CHICAGO GRADE LANDFILL
Accounts Payable Check
160.00
108658
12/21/2006
JOSEPH CHOUINARD P.E.
Accounts Payable Check
2,733.91
108659
12/21/2006
CITY CLERKS ASSC OF CALIF
Accounts Payable Check
120.00
108660
12/21/2006
CLASSIC COACH WERKS
Accounts Payable Check
493.96
108661
12/21/2006
TIMOTHY CLEAVER
Accounts Payable Check
145.00
108662
12/21/2006
COAST ELECTRONICS
Accounts Payable Check
5,091.25
108663
12/21/2006
COASTAL COPY, LP
Accounts Payable Check
125.90
108664
12/21/2006
COASTAL IMAGING SUPPLIES
Accounts Payable Check
76.15
108665
12/21/2006
COASTLINE EQUIPMENT
Accounts Payable Check
330.75
108666
12/21/2006
HOWIE CONROY
Accounts Payable Check
145.00
108667
12/21/2006
JOHN COUCH
Accounts Payable Check
127.00
108668
12/21/2006
COUNTY HEALTH DEPARTMENT
Accounts Payable Check
741.50
108669
12/21/2006
CREDIT BUREAU
Accounts Payable Check
17.41
108670
12/21/2006
CRITICAL REACH
Accounts Payable Check
375.00
108671
12/21/2006
CRYSTAL SPRINGS WATER
Accounts Payable Check
80.50
108672
12/21/2006
CULLIGAN INDUSTRIAL WATER SYST
Accounts Payable Check
143.00
108673
12/21/2006
DARRYUS LOCK AND SAFE
Accounts Payable Check
18.66
108674
12/21/2006
DAY -TIMERS, INC.
Accounts Payable Check
134.61
108675
12/21/2006
DECOU LUMBER COMPANY
Accounts Payable Check
1,704.78
108676
12/21/2006
DEL NORTE DISTRICT
Accounts Payable Check
158.95
108677
12/21/2006
DOCUTEAM
Accounts Payable Check
24.95
12/21/2006
DOGGIE WALK BAGS COMPANY
Accounts Payable Check
134.69
0108678
108679
12/21/2006
EAGLE ADVERTISING AGENCY
Accounts Payable Check
310.00
108680
12/21/2006
ED'S FLY MEAT, INC.
Accounts Payable Check
47.00
29
Check
Number
108681
108682
108683
108684
108685
108686
108687
108688
108689
108690
108691
108692
108693
108694
108695
108696
108697
108698
108699
108700
108701
108702
108703
108704
108705
108706
108707
108708
108709
108710
108711
108712
108713
108717
108718
30
City of Atascadero
Disbursement Listing
12/21/2006
For the Month of December 2006
Check
FENCE FACTORY ATASCADERO
Date
Vendor
12/21/2006
EL CAMINO CAR WASH LLC
12/21/2006
RYAN ENFANTINO
12/21/2006
EWING IRRIGATION GOLF INDUSTRL
12/21/2006
FEDERAL EXPRESS
12/21/2006
FEDERAL SIGNAL CORP.
12/21/2006
FENCE FACTORY ATASCADERO
12/21/2006
FERRELL'S AUTO REPAIR
12/21/2006
FGL ENVIRONMENTAL
12/21/2006
FIRSTLINE, LLC
12/21/2006
FLOORS OF WOOD
12/21/2006
FOOD FOR LESS
12/21/2006
KEN FORMAN
12/21/2006
WARREN FRACE
12/21/2006
GALL'S INC.
12/21/2006
GAS COMPANY
12/21/2006
GATEWAY COMPANIES, INC.
12/21/2006
GEM AUTO PARTS
12/21/2006
GEO-WEST LAND CONSULTANTS, INC
12/21/2006
GILBERT'S LANDSCAPES
12/21/2006
GOLDING CONCRETE SAWING
12/21/2006
CECILIA GOTTFRIED
12/21/2006
GRAVES CREEK ESTATES, LLC
12/21/2006
GRAY LIFT, INC.
12/21/2006
GREAT WEST EQUIPMENT, INC
12/21/2006
GRISANTI HARDWARE
12/21/2006
H.D. PETERSON
12/21/2006
HANSON AGGREGATES MID -PACIFIC
12/21/2006
ROCHELLE O. HANSON
12/21/2006
HART IMPRESSIONS PRINT & COPY
12/21/2006
JOANN B. HEAD
12/21/2006
HI STANDARD AUTOMOTIVE
12/21/2006
HOME DEPOT
12/21/2006
HSM ELECTRONIC PROTECTION SCVS
12/21/2006
I.M.P.A.C. GOVERNMENT SERVICES
12/21/2006
INGLIS PET HOTEL
Description
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Amount .
15.95
296.00
925.30
148.35
46.08
52.50
656.91
353.00
257.40
3,800.00
259.08
10.94
300.00
227.29
168.50
268.02
181.
3,997.5
250.00
320.00
225.00
3,466.00
204.72
1,272.55
42.30
67.57
115.94
77.00
142.64
1,520.00
2,598.40
1,415.89
420.00
21,009
111.
City of Atascadero
Disbursement Listing
For the Month of December 2006
Check
Check
tuber
Date
Vendor
Description
Amount
108719
12/21/2006
EVELYN INGRAM
Accounts Payable Check
643.30
108720
12/21/2006
JAM SERVICES, INC.
Accounts Payable Check
11,368.50
108721
12/21/2006
JEM DESIGN
Accounts Payable Check
1,407.50
108722
12/21/2006
JIFFY LUBE/SOUND BILLING
Accounts Payable Check
255.88
108723
12/21/2006
LESA JONES
Accounts Payable Check
689.00
108724
12/21/2006
STEVEN KAHN
Accounts Payable Check
300.00
108725
12/21/2006
KPRL 1230 AM
Accounts Payable Check
367.00
108726
12/21/2006
KRONICK,MOSKOVITZ,TIEDEMANN,&
Accounts Payable Check
20,143.22
108727
12/21/2006
LA CLINICA DE TOLOSA
Accounts Payable Check
2,500.00
108728
12/21/2006
LAKE TRAFFIC SOLUTIONS
Accounts Payable Check
677.81
108729
12/21/2006
LAW ENFORCEMENT EXECUTIVE
Accounts Payable Check
50.00
108730
12/21/2006
JAMES R. LEWIS
Accounts Payable Check
250.00
108731
12/21/2006
ASHLEY LIESER
Accounts Payable Check
22.62
108732
12/21/2006
LIGHTHOUSE UNIFORM
Accounts Payable Check
78.80
108733
12/21/2006
LINE -X OF ATASCADERO
Accounts Payable Check
103.62
108734
12/21/2006
LOCATE PLUS CORPORATION
Accounts Payable Check
82.00
12/21/2006
DEBRA LUTSKE
Accounts Payable Check
130.74
10108735
108736
12/21/2006
LYNN PEAVEY COMPANY
Accounts Payable Check
51.90
108737
12/21/2006
MADRONE LANDSCAPING
Accounts Payable Check
2,701.09
108738
12/21/2006
KERRY MARGASON
Accounts Payable Check
20.05
108739
12/21/2006
MARK SIMON SEWER MAINTENANCE
Accounts Payable Check
19,240.00
108740
12/21/2006
WADE MCKINNEY
Accounts Payable Check
600.00
108741
12/21/2006
MED -TECH RESOURCE, INC.
Accounts Payable Check
344.00
108742
12/21/2006
MID -COAST GEOTECHNICAL, INC.
Accounts Payable Check
740.00
108743
12/21/2006
MID -COAST MOWER & SAW
Accounts Payable Check
98.96
108744
12/21/2006
KELEEN MILLER
Accounts Payable Check
50.00
108745
12/21/2006
MINER'S ACE HARDWARE
Accounts Payable Check
499.38
108746
12/21/2006
MISSION UNIFORM SERVICE
Accounts Payable Check
77.77
108747
12/21/2006
MOBILITAT
Accounts Payable Check
95.00
108748
12/21/2006
MICHAL S. MOSES
Accounts Payable Check
777.60
108749
12/21/2006
LUCY MUNOZ
Accounts Payable Check
28.76
108750
12/21/2006
NORTH COAST ENGINEERING INC.
Accounts Payable Check
10,524.46
108751
12/21/2006
O'BANNON DIVERSIFIED
Accounts Payable Check
300.00
108752
12/21/2006
OFFICE DEPOT INC.
Accounts Payable Check
194.05
•108753
12/21/2006
OUTLET TOOL SUPPLY
Accounts Payable Check
490.30
108755
12/21/2006
PACIFIC GAS AND ELECTRIC
Accounts Payable Check
29,958.85
31
City of Atascadero
Disbursement Listing
32
For the Month of December 2006
Check
Check
Number
Date
Vendor
Description
Amount
108756
12/21/2006
PASO ROBLES ELECTRIC, INC.
Accounts Payable Check
7,539.03
108757
12/21/2006
PAVEMENT ENGINEERING, INC.
Accounts Payable Check
9,225.00
108758
12/21/2006
PC MECHANICAL, INC.
Accounts Payable Check
5,243.63
108759
12/21/2006
KATHLEEN A. PENCE
Accounts Payable Check
3,000.00
108760
12/21/2006
PFEIFFER PARTNERS, INC.
Accounts Payable Check
2,242.77
108761
12/21/2006
PFLUM'S ATASCADERO MUFFLER
Accounts Payable Check
25.00
108762
12/21/2006
KEN PHILLIPS
Accounts Payable Check
493.05
108763
12/21/2006
POOR RICHARD'S PRESS
Accounts Payable Check
621.51
108764
12/21/2006
PROCARE JANITORIAL SUPPLY
Accounts Payable Check
733.06
108765
12/21/2006
PROFORCE LAW ENFORCEMENT
Accounts Payable Check
3,476.78
108766
12/21/2006
GRACE L. PUCCI
Accounts Payable Check
442.50
108767
12/21/2006
R. BURKE CORPORATION
Accounts Payable Check
38,893.57
108768
12/21/2006
RECOGNITION WORKS
Accounts Payable Check
46.11
108769
12/21/2006
REDWOOD TOXICOLOGY LABORATORY
Accounts Payable Check
60.45
108770
12/21/2006
RACHELLE RICKARD
Accounts Payable Check
300.00
108771
12/21/2006
SAN LUIS OBISPO COUNTY SHERIFF
Accounts Payable Check
31,696.50
108772
12/21/2006
SAN LUIS POWERHOUSE
Accounts Payable Check
142.5
108773
12/21/2006
SANTA LUCIA SPORTSMEN ASSOCIAT
Accounts Payable Check
1,000.0
108774
12/21/2006
SANTA MARIA TIRE, INC.
Accounts Payable Check
1,162.70
108775
12/21/2006
SANDY SCOTT
Accounts Payable Check
24.67
108776
12/21/2006
SIGN OUTLET
Accounts Payable Check
190.46
108777
12/21/2006
SIMS FIRE PROTECTION, INC.
Accounts Payable Check
3,876.90
108778
12/21/2006
SLO GREEN BUILD
Accounts Payable Check
2,000.00
108779
12/21/2006
JASON SMITH
Accounts Payable Check
354.00
108780
12/21/2006
SSDTTF
Accounts Payable Check
306.00
108781
12/21/2006
STAPLES CREDIT PLAN
Accounts Payable Check
59.23
108782
12/21/2006
STEWART'S WHEEL SHOP
Accounts Payable Check
65.00
108783
12/21/2006
MICHAEL STORNETTA
Accounts Payable Check
130.00
108784
12/21/2006
SUNLIGHT JANITORIAL
Accounts Payable Check
1,351.50
108785
12/21/2006
TECHDEPOT
Accounts Payable Check
916.99
108786
12/21/2006
TELDON PRINT MEDIA
Accounts Payable Check
4,466.00
108787
12/21/2006
TEMPLETON UNIFORMS
Accounts Payable Check
27.51
108788
12/21/2006
TESCO CONTROLS, INC.
Accounts Payable Check
350.00
108789
12/21/2006
TOM FLYNN & SONS
Accounts Payable Check
650.0
108790
12/21/2006
MARCIATORGERSON
Accounts Payable Check
90. lip
32
heck
Check
tuber
Date
108791
12/21/2006
108792
12/21/2006
108793
12/21/2006
108794
12/21/2006
City of Atascadero
Disbursement Listing
For the Month of December 2006
Vendor
UNION ASPHALT, INC.
UNITED STAFFING ASSOCIATES
VERIZON WIRELESS
WALLACE GROUP
Description
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Accounts Payable Check
Amount
75,582.26
2,195.20
2,500.10
30,759.90
108795
12/27/2006
PITNEY BOWES PURCHASE POWER
Accounts Payable Check
52.15
108796
12/29/2006
ATASCADERO FIRE EMPLOYEE ASSN.
Payroll Vendor Payment
700.00
108797
12/29/2006
ATASCADERO MID MGRS ORG UNION
Payroll Vendor Payment
20.00
108798
12/29/2006
ATASCADERO POLICE OFFICERS ASN
Payroll Vendor Payment
205.56
108799
12/29/2006
AXA EQUITABLE
Payroll Vendor Payment
403.57
108800
12/29/2006
FAMILY SUPPORT DIVISION
Payroll Vendor Payment
207.69
108801
12/29/2006
CITIPAC
Payroll Vendor Payment
45.00
108802
12/29/2006
HARTFORD LIFE INSURANCE
Payroll Vendor Payment
11,769.72
108803
12/29/2006
ICMA RETIREMENT TRUST - 401
Payroll Vendor Payment
272.38
108804
12/29/2006
ICMA RETIREMENT TRUST - 457
Payroll Vendor Payment
866.59
108805
12/29/2006
KENNEDY CLUB FITNESS
Payroll Vendor Payment
44.00
12/29/2006
NATIONWIDE RETIREMENT SOLUTION
Payroll Vendor Payment
308.25
10108806
108807
12/29/2006
PERS LONG TERM CARE PROGRAM
Payroll Vendor Payment
46.19
108808
12/29/2006
CALIF PUBLIC EMPLOYEES RETIREMENT SYST0
Payroll Vendor Payment
74,875.28
108809
12/29/2006
SEIU LOCAL 620
Payroll Vendor Payment
752.32
108810
12/29/2006
UNITED WAY OF SLO COUNTY
Payroll Vendor Payment
31.00
•
$ 1,460,853.82
33
•
•
34
Atascadero City Council
Staff Report — Public Works Department
ITEM NUMBER: A-3
DATE: 02/13/07
Chico Road
Traffic Way Drainage Improvement Project
Change Order #1
(Request for approval of additional funding for drainage improvements at the
intersection of Traffic Way and Chico Road. )
RECOMMENDATION:
Council authorize the Administrative Services Director to approve Change Order #1 for
the Chico Road — Traffic Way Drainage Improvement project to Ajay Excavating, Inc. in
the amount of $3,556.53.
DISCUSSION:
Background: The Public Works Department has identified and proceeded with a minor
project to improve drainage conditions at the intersection of Traffic Way and Chico
Road. Storm water run-off from Chico Road, previously traveled across the road
surface of Traffic Way, into an existing storm drain facility. The project constructed a
storm drain system to convey the water flow. On October 13, 2006, seven bids were
received for this project. Ajay Excavating was the responsible low -bidder and was
awarded a contract in the amount of $42,817.00 for the project under Section VI — 2.0
Public Projects City Manager Award Level II. The quantity of base material and asphalt
for this project was miscalculated by the Engineer, Cannon Associates, Inc. This
resulted in a change order request that exceeded the total cost of the project by more
than twenty percent.
Analysis: Atascadero Procurement Policy requires that the City Council approve
Change Orders that exceed 20%. Changes to the project after award were: an
additional 35.22 tons of asphalt, an additional 60.1 tons of base material and lowering
the storm drain 2 extra feet to avoid an existing water -line. The changes resulted in
$12,119.93 in additional expenses. Twenty percent of the total bid amount is $8,563.40.
The project has been completed by the Contractor in a satisfactory condition.
35
ITEM NUMBER: A - 3
DATE: 02/13107
Conclusion: Staff recommends that the City Council authorize the Administrative
Services Department to pay Ajay Excavating, Inc. an amount in a change order beyond
the 20% limit, $3,556.53, as stipulated in the City of Atascadero Procurement Policy for
additional work on the Chico Road — Traffic Way Drainage Improvement project.
FISCAL IMPACT:
Approval of this Change Order will result in the expenditure of $ 3,556.53 in previously
allocated Drainage Improvement funds.
ATTACHMENTS:
Change Order #1
36
•
C]
•
•
City of Atascadero
CHANGE ORDER
Purchase Order # 01105
Project: Chico Road - Traffic Way Drainage Improvement Project
Change Order Number: 2
Change Order Date: 12/28/2006
Contractor: A -Jay Excavating
Purpose of Change Order:
1) Additional base - Total tons = 90.10
2) Additional asphalt - Total tons = 53.22
We, the undersigned contractor, have given careful consideration to the changes proposed and hereby agree,
if this proposal is approved, that we will provide all equipment, furnish all materials, except as may be noted
above, and perform all services nece
By reason of this proposed change,
0
day(s) extension of time is requested.
Estimated Cost: $ 1,61 J3� ?Z> & - -/ 0
t -t1
Signed: ontractor's Authorized Agent
Contractor is hereby authorized and directed to make the herein described changes from the plans and
specifications, and/or to increase or decrease contract quantities and time, as described above.
Approved,
by: t'J," " )
City Manager C e Si n y e
37
— For Official City Use Only —
Change in Contract Price Change in Contract Time
Original contract price:
$ 42,817.00 Original contract time:
35
days
Total CO price (all CO's):
$ ✓ 500.00 Change in contract time (all CO's):
0
days
Contract price prior to this CO:
$ ✓ 43,317.00 Contract time prior to this CO:
35
days
Net increase (decrease) this CO:
$ 3C'c,� Vc' 93 Net increase (decrease) this CO:
0
days
Contract price w/ all approved CO's:
$6-/' i1. �CS�# 936 93 Contract time w/ all approved CO's:
35
days
37
L`
•
•
9.1
Li
A tascadero City Council
Staff Report - Public Works Department
ITEM NUMBER: A-4
DATE: 02/13/07
Temporary Road Closure
Coromar Avenue (Paladini)
(Approval would grant the two-day day -time road closure request of Coromar
Avenue to allow a new home to connect to the public sewer main.)
RECOMMENDATION:
Council approve the temporary road closure request by Pamela Paladini to close
Coromar Avenue on February 21 st — 22" d, 2007, from 9:00 a.m. — 4:30 p.m.
• DISCUSSION:
Ms. Paladini is in the process of building a home at 8630 Coromar Avenue. The
property is located on the west side of Coromar Avenue and requires connection to the
public sewer main located on the east side of the right of way. Safety concerns
preclude allowing travel through the construction site.
The request is for day -time closure of the roadway for two consecutive days. Traffic will
be detoured as indicated on the attached map.
FISCAL IMPACT:
There is no fiscal impact to the City as a result of this road closure. Applicant is
responsible for placement and cost of traffic control.
ATTACHMENT:
Road Closure Map
C,
39
"Iffol.
MMILI.lvv®
WPTI
y.
.4i
wl
4,
•
ITEM NUMBER: A - 5
DATE: 02/13/07
A tascadero City Council
Staff Report - Community Development Department
Historic Banker House Planned Development
ZCH 2005-0109
(5715/5735 Rosario Ave. / Ravatt)
(Project approval would allow a 10 -unit residential planned development on a
project site that is currently developed with a single family residence that has
been identified as a Colony Home.)
RECOMMENDATIONS:
Council:
1. Adopt on second reading, by title only, Draft Ordinance A approving Zone Change
2006-0128 based on findings to establish Planned Development Overlay Zone #28;
and,
2. Adopt on second reading, by title only, Draft Ordinance B approving Zone Change
2005-0109 based on findings.
DISCUSSION:
The proposed project consists of a Zone Text Amendment to establish a custom
Planned Development Overlay Zone (PD28) on the subject site with a corresponding
Zone Map Amendment, Master Plan of Development (CUP), and vesting Tentative
Tract Map that would allow a 10 -unit residential planned development. The project site
is currently developed with a single-family residence that has been identified as a
Colony Home.
On January 23, 2007, the City Council conducted a public hearing to consider
establishment of a PD -28 overlay zone and application of the overlay zone change on
the subject parcel.
22
FISCAL IMPACT: .
Based on findings from the Taussig Study, revenue from new residential development
including property tax revenues, vehicle licensing fees, sales taxes, and other revenues
are insufficient to cover the maintenance and emergency services costs of new
development. Based on the revenue projections from the Taussig Study, the City has
developed standard conditions of approval for new development projects that require
the cost of maintenance and emergency services to be funded by the project through a
combination of road assessment districts, landscape and lighting districts and
community facilities districts or other approved means (Conditions CUP 17 and 18/ TTM
8 and 9).
ATTACHMENTS:
Attachment 1: Draft Ordinance A
Attachment 2: Draft Ordinance B
42
11
•
ATTACHMENT 6: Draft Ordinance A
Approval of Proposed Zoning Text Change
DRAFT ORDINANCE A
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO, CALIFORNIA, AMENDING THE
ATASCADERO MUNICIPAL CODE BY APPROVING ZONE CHANGE
2006-0128 TO ESTABLISH A PLANNED DEVELOPMENT OVERLAY #28
(Banker House PD — Ravatt/Mayer/Albrecht/Mejia)
The City Council hereby finds and declares as follows:
WHEREAS, an application has been received from Greg Ravatt (5735 Rosario Ave,
Atascadero CA 93422) & James Barton Albrecht & Natalie Mejia (4518 Hummel Dr., Santa
Maria, CA 93455) Applicants and Property Owners, to consider a project consisting of a Zone
Change from RMF -10 (Residential Multi -family -10) to RMF-10/PD28 (Residential Multi -
Family -10 with a Planned Development Overlay 28) including an HS (Historic Site) overlay
zone on lot 10 with corresponding Master Plan of Development and Vesting Tentative Tract Map
located at 5715/5735 Rosario Avenue, (APN 029-252-001); and,
WHEREAS, Article 28 of the Atascadero Municipal Code allows for the creation of
Planned Development Overlay Zones to promote orderly and harmonious development and to
enhance the opportunity to best utilize special site characteristics; and,
WHEREAS, an Initial Study and Draft Mitigated Negative Declaration 2006-0033 were
prepared for the project and made available for public review in accordance with the
requirements of the California Environmental Quality Act (CEQA); and,
WHEREAS, the Planning Commission has determined that it is in the best interest of the
City to enact this amendment to the Zoning Code Text to protect the health, safety, and welfare
of its citizens by applying orderly development and expanding housing opportunities within the
City; and,
WHEREAS, the laws and regulations relating to the preparation and public notice of
environmental documents, as set forth in the State and local guidelines for implementation of the
California Environmental Quality Act (CEQA) have been adhered to; and,
WHEREAS, a timely and properly noticed Public Hearing upon the subject Zone Text
Change application was held by the Planning Commission of the City of Atascadero at which
hearing evidence, oral and documentary, was admitted on behalf of said zoning text
amendments; and,
43
WHEREAS, the Planning Commission of the City of Atascadero, at a Public Hearing
held on December 19, 2006 studied and considered Zone Change 2006-0128, after first studying
and considering the Draft Mitigated Negative Declaration prepared for the project, and,
WHEREAS, the City Council of the City of Atascadero, at a duly noticed Public Hearing
held on January 23, 2007, studied and considered Zone Change 2006-0128, after first studying
and considering the Proposed Mitigated Negative Declaration prepared for the project; and,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ATASCADERO
HEREBY ORDAINS AS FOLLOWS:
SECTION 1. Findings for Approval of a Zone Text Change Creating a PD -28
Planned Development Overlav District. The City Council finds as follows:
Modification of development standards or processing requirements is warranted
to promote orderly and harmonious development.
2. Modification of development standards or processing requirements will enhance
the opportunity to best utilize special characteristics of an area and will have a
beneficial effect on the area.
3. Benefits derived from the overlay zone cannot be reasonably achieved through
existing development standards or processing requirements.
SECTION 2. Approval. The City Council of the City of Atascadero, in a regular
session assembled on February 13, 2007 resolved to approve on second reading by title only, an
ordinance that would amend the City Zoning code text with the following:
9-3.673 Establishment of Planned Development Overlay Zone No. 28: (PD28)
This Planned Development Overlay Zone applies to APN 029-252-001 in the Residential Multi-
family zone. The maximum residential density within the planned development shall not exceed
the density allowed by the underlying zoning district and provisions of the Atascadero Municipal
Code. The following development standards shall be met by the entitled project within the PD -28
overlay zone:
a) All site development shall require the approval of a Master Plan of Development. All
construction and development shall conform to the approved Master Plan of Development, as
conditioned.
b) The Tentative Tract Map and any subsequent amendments for the site shall be consistent
with an approved Master Plan of Development. All construction and development shall
conform to the approved Master Plan of Development, as conditioned.
c) No subsequent tentative parcel or tract map shall be approved unless found to be consistent
with the approved Master Plan of Development.
d) All utilities, including electric, telephone, and cable, within the PD and along the project
frontages shall be installed and/or relocated underground.
e) All mechanical equipment, including HVAC units and utility meters, shall be screened from
view from adjacent streets and properties.
f) Trash shall be stored in individual garages.
g) This project contains a historic Colony Home. Any future modifications to the exterior of the
buildings or the site setting shall follow the Secretary of the Interiors standards.
SECTION 3. A summary of this ordinance, approved by the City Attorney, together
with the ayes and noes, shall be published twice: at least five days prior to its final passage in
the Atascadero News, a newspaper published and circulated in the City of Atascadero, and;
before the expiration of fifteen (15) days after its final passage in the Atascadero News, a
newspaper published and circulated in the City of Atascadero. A copy of the full text of this
ordinance shall be on file in the City Clerk's office on and after the date following introduction
and passage and shall be available to any interested member of the public.
INTRODUCED at a regular meeting of the City Council held on , and PASSED
and ADOPTED by the City Council of the City of Atascadero, State of California, on
, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY OF ATASCADERO
ATTEST:
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
Patrick L. Enright, City Attorney
•
Dr. George Luna, Mayor
45
ATTACHMENT 7: Draft Ordinance B
Approval of Proposed Zoning Map Change
DRAFT ORDINANCE B
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO, CALIFORNIA, APPROVING
ZONE CHANGE 2005-0109, AMENDING THE OFFICIAL ZONING MAP
DESIGNATION OF APN 029-252-001 FROM RMF -10 (RESIDENTIAL
MULTI -FAMILY —10) TO RMF -10 /PD-28/HS (RESIDENTIAL MULTI-
FAMILY —10/ PLANNED DEVELOPMENT OVERLAY #28 WITH A
HISTORIC SITE OVERLAY ON LOT 10)
(5715/5735 Rosario Ave — Ravatt/Mayer/Albrecht/Mejia)
The City Council hereby finds and declares as follows:
•
WHEREAS, an application has been received from Greg Ravatt & Tina Mayer (5735
Rosario Ave., Atascadero CA 93422) & James Barton Albrecht & Natalie Mejia (4518 Hummel
Dr., Santa Maria, CA 93455) Applicants and Property Owners, to consider a project consisting of
a Zone Change from RMF -10 (Residential Multi -Family -10) to RMF-10/PD28 (Residential
Multi -Family -10 with a Planned Development Overlay 28) including an HS (Historic Site) is
Overlay Zone on lot 10 with corresponding Master Plan of Development and Vesting Tentative
Tract Map located at 5715/5735 Rosario Avenue, (APN 029-252-001); and,
WHEREAS, the site's General Plan Designation is MDR (Medium Density Residential);
and,
WHEREAS, the site's current zoning district is RMF -10 (Residential Multi -Family -10);
and,
WHEREAS, an Initial Study and Draft Mitigated Negative Declaration 2006-0033 were
prepared for the project and made available for public review in accordance with the
requirements of the California Environmental Quality Act (CEQA); and,
WHEREAS, the Planning Commission has determined that it is in the best interest of the
City to enact this amendment to the Official Zoning Map to protect the health, safety, and
welfare of its citizens by applying orderly development of the City; and,
WHEREAS, the site contains a historic Colony Home of local significance; and,
WHEREAS, the laws and regulations relating to the preparation and public notice of
environmental documents, as set forth in the State and local guidelines for implementation of the
California Environmental Quality Act (CEQA) have been adhered to; and, 0
W.
WHEREAS, a timely and properly noticed Public Hearing upon the subject Zone
Change application was held by the Planning Commission of the City of Atascadero at which
hearing evidence, oral and documentary, was admitted on behalf of said Zoning amendments;
and,
WHEREAS, the Planning Commission of the City of Atascadero, at a duly noticed
Public Hearing held on December 19, 2006 studied and considered Zone Change 2005-0109,
after first studying and considering the Proposed Mitigated Negative Declaration prepared for the
project, and,
WHEREAS, the City Council of the City of Atascadero, at a duly noticed Public Hearing
held on January 23, 2007, studied and considered Zone Change 2005-0109, after first studying
and considering the Proposed Mitigated Negative Declaration prepared for the project; and,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ATASCADERO
HEREBY ORDAINS AS FOLLOWS:
SECTION 1. Findings for Approval of a Zone Chante to the Official Zoning Map of
Atascadero Chanting the existing site zoning to RMF -10/ PD-28/HS. The City Council finds
as follows:
1. Modification of development standards or processing requirements is warranted to
promote orderly and harmonious development.
2. Modification of development standards or processing requirements will enhance the
opportunity to best utilize special characteristics of an area and will have a beneficial
effect on the area.
3. Benefits derived from the overlay zone cannot be reasonably achieved through
existing development standards or processing requirements.
4. The proposed project offers certain redeeming features to compensate for the
requested zone change.
SECTION 2. Approval. The City Council of the City of Atascadero, in a regular
session assembled on February 13, 2007, resolved to approve on second reading by title only, an
ordinance that would rezone the subject site consistent with the following:
i. Exhibit A: Location Map/Zone Map Amendment Diagram
•
47
SECTION 3. A summary of this ordinance, approved by the City Attorney, together
with the ayes and noes, shall be published twice: at least five days prior to its final passage in
the Atascadero News, a newspaper published and circulated in the City of Atascadero, and;
before the expiration of fifteen (15) days after its final passage in the Atascadero News, a
newspaper published and circulated in the City of Atascadero. A copy of the full text of this
ordinance shall be on file in the City Clerk's office on and after the date following introduction
and passage and shall be available to any interested member of the public.
INTRODUCED at a regular meeting of the City Council held on , and PASSED
and ADOPTED by the City Council of the City of Atascadero, State of California, on
, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY OF ATASCADERO
ATTEST:
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
Patrick L. Enright, City Attorney
IN
Dr. George Luna, Mayor
•
0
•
•
•
Exhibit A: Location Map/Zone Map Amendment Diagram
P
Current General plan Designation: MDR (Medium Density Residential)
Current Zoning District: RMF -10 (Residential Multi -Family -10 units per
acre)
Proposed General Plan Designation: MDR (Medium Density Residential)
Proposed Zoning District: RMF -10 (Residential Multi -Family) / Custom
Planned Development Overlay / Historic Site Overlay on Lot 10
We
•
•
50
0
Atascadero City Council
Staff Report - Public Works Department
ITEM NUMBER: B - 1
DATE: 02/13/07
Road Abandonment 2006-0017
Request to Summarily Vacate an Undeveloped Portion of
East Front Road (Jacobson / Patel)
(Upon approval, the City would abandon a 5400 square foot undeveloped
portion of East Front Road to accommodate the construction of an 80 room,
four story hotel.)
RECOMMENDATIONS:
Planning Commission Recommends Council:
1. Adopt Draft Resolution A summarily vacating an undeveloped portion of East
Front Road right-of-way based on findings and subject to conditions of approval;
and,
2. Seek market rate compensation for the undeveloped portion of East Front Road
Right -of -Way.
REPORT -IN -BRIEF:
The applicant is requesting the City abandon a 5400 square foot portion of East Front
Road. The purpose of the requested right-of-way abandonment is to increase the size
of the adjacent commercial property to accommodate the construction of an 80 room,
four story hotel. Staff is currently working with the applicant on a conditional use permit
for the hotel which is expected to go to the Planning Commission in the near future.
The requested abandonment is for a portion of existing right-of-way on East Front Road
which is approximately 28.5 feet by 191 feet, as shown below. This portion of East
Front right-of-way, originally created during the construction of Highway 101, has never
been constructed on or used.
1. Applicant/Owners: Ted Jacobson, 8055 Cristobal Ave. Atascadero, CA
93422, J. Patel, 580 Garcia Road, Atascadero, CA
93422/Ted and Iris Jacobson 8531 Florence Ave.
#100, Downey, CA 90240
51
52
2. Project Address: East Front Road, 9700 EI Camino Real
Lot 3, Block 11 Per 98012010763
APN: 056-081-032
3. General Plan Designation: Right -of -Way
4. Zoning District: Right -of -Way
5. Site Area: 1.96 net acres
6. Existing Use: Office complex currently under construction along EI
Camino Real street frontage
7. Environmental Status: Exempt per CEQA section 15305: Minor Alterations in
Land Use Limitations
•
•
•
•
Is
DISCUSSION:
Background: This item was considered by the Planning Commission on January 16tH
2007. The Commission is recommending approval, on a 6-0 vote, of the abandonment
with the condition that the City receives fair market compensation for the land.
Planning Commission Minutes
January 16, 2007
Owners:
Ted Jacobson, 8055 Cristobal Ave., Atascadero, CA 93422
J. Patel, 580 Garcia Road, Atascadero, CA 93422
Project Title:
Road Abandonment 2006-0017/PLN 2006-1163
Project Location:
9700 EI Camino Real, Atascadero, CA 93422
(San Luis Obispo County) APN 056-081-032
Project
An application for a partial right-of-way abandonment on East Front Street. The applicant
Description:
is requesting that the City abandon a portion of its right-of-way between the existing
Chevron Service Station and the Post Office. The applicant is requesting the
abandonment in order to construct a portion of a hotel on the right-of-way. The
abandonment size is approximately 28 feet wide by 191 feet long.
General Plan Designation: R -O -W
Zoning District: R -O -W
Proposed
Categorically Exempt Class 5 (Section 150305 pertaining to minor alterations of land use)
Environmental
Determination:
Public Works Director / City Engineer Steve Kahn gave the staff report and answered questions of the
Commission.
PUBLIC COMMENT — None
MOTION: By Commissioner Jack and seconded by Commissioner O'Grady to adopt
Resolution 2007-0003 recommending the City Council approve Road
Abandonment 2006-0017 to summarily vacate an unconstructed portion of
the East Front Road right-of-way based on findings and subject to
conditions of approval and adding Condition #4 being the city seek a
market rate compensation for granting the abandonment.
Motion passed 6:0 by a roll -call vote.
53
Analysis: The parcel owner, Jacobson, is currently in the process on completing a
15,000 square foot office building (CUP 2004-0137). A proposed hotel project is being
processed as an amendment to the Jacobson CUP and was not shown on the original
site plan (refer to diagrams below and next page). Staff is concerned about the shared
parking requirement of both the office building and hotel due to relative size of the site.
Staff is working with the hotel applicant on a parking analysis to determine that the
parking will be adequate. On December 28, 2006, Jacobson applied for a zone change
to add Medical Offices as a use for the site. The site is currently zoned Commercial
Tourist (CT) which does not permit Medical Office use. Staff is considering
recommending to the Planning Commission that Medical Offices be added as a
conditional use to the CT zoning district. The primary concern with adding the medical
office use is that it has twice the parking requirement of commercial offices. This will
exacerbate the current parking deficit on the site. It is unclear how this change will
affect the viability of the currently proposed hotel project. Staff is working with both
Jacobsen and Patel to resolve the parking issue on the site.
East Front Road
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54
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Since the hotel project has not been approved at this time, City staff recommends that
the City Council conditionally vacate the undeveloped portion of West Front Road. City
staff recommends that the Council require the applicant to submit and obtain a building
permit concurrently with a final map recordation in order to transfer the road area to
Jacobson's parcel. City staff will record the map concurrently with building permit
issuance.
Road Abandonment:
Right-of-way abandonments are governed by the following code sections from the
California Streets and Highways Code and the Atascadero Municipal Code. In order for
the proposed abandonment to be approved, the project must comply with all of the
provisions and requirements set forth in each code section.
California Streets and Highway Code Requirements
Requirements for summarily vacating a road are found in the Streets and Highways
Code, Section 8331, which provides:
8331. The legislative body of a local agency may summarily vacate a street
or highway if both of the following conditions exist:
(a) For a period of five consecutive years, the street or highway
has been impassable for vehicular travel. 0
(b) No public money was expended for maintenance on the street
or highway during such period.
The right-of-way under consideration was created by a subdivision map in
approximately 1952. The subject portion of right-of-way has never been constructed on
or used. The current alignment of East Front Road and location of sidewalks is
approximately 25 feet inside the current right-of-way alignment. In addition no
structures have been built in the right-of-way and the open area has been impassable
for five or more years.
City Requirements
California Government Code Section 65402 requires that all abandonments be
consistent with the legislative bodies General Plan, as follows:
'If a general plan or part thereof has been adopted ... no real property shall
be ... vacated or abandoned... until the location, purpose and extent of
such ... street vacation or abandonment... has been submitted to and reported
upon by the planning agency as to the conformity with said general plan or part
thereof. "
East Front Road is identified in the General Plan Circulation and Bikeway/Trail diagrams
9
as a collector road. Collectors channel traffic from commercial areas to arterials (in this
case to Santa Rosa Road and EI Camino Real.) Commercial areas typically front to
56 1
Collectors and they are two way streets with maximum acceptable traffic volumes
dictated by residential concerns regarding intrusions rather than traffic capacity
considerations. Currently there are no residences on East Front and current zoning
does not allow for mixed-use developments. The existing road way is comprised of two
travel lanes with sidewalk on the eastern side. The US 101 freeway borders East Front
Road to the west, and the road currently directs traffic from the North -bound freeway off
ramp located at the southern terminus of the road to Santa Rosa Road.
The applicant has provided a traffic analysis which found that no new traffic
improvements need to be made at build -out of the commercial corridor. The Public
Works Department has evaluated East Front Road and has determined that the current
location and design is sufficient to support the surrounding area at build -out. Therefore,
abandonment of a portion of the right-of-way would be consistent with the General Plan
street classification and would maintain sufficient traffic capacity for future build -out.
Property Value
The Planning Commission is recommending that the applicant pay the City the fair
market value of the property. Staff has added a condition to the project requiring the
applicant to pay the City the property value as determined by an appraisal.
Zoning Designation
Staff has determined that when a right-of-way or portion thereof is abandoned, the
zoning shall become the same as the adjacent zoning designation. The requested
abandonment will be for the benefit of the adjacent parcel and will become part of the
Commercial Tourist zoned parcel. No new parcels will be created as a result of this
abandonment.
Environmental Determination
The proposed right-of-way abandonment is categorically exempt per CEQA section
15305 which exempts minor alterations in land use limitations.
Conclusion: The proposed abandonment meets both criteria of the State requirements
since the portion of this portion of the East Front Road right-of-way has not been
constructed on and has been impassable for vehicular travel for a period of five
consecutive years. In addition, no public money has been expended for maintenance
on the subject right-of-way during the stated time period.
The abandonment is also consistent with the City's Circulation Element of the General
Plan and will not reduce or interfere with necessary improvements to the road at build-
out, future bikeways, or planned trails.
57
FISCAL IMPACT: is
The applicant shall pay all fees and expenses to abandon the right-of-way. No
significant fiscal impact is anticipated on the City with this road abandonment.
ALTERNATIVES:
1. The Council may approve the project, subject to additional or revised project
conditions. The Council's motion to approve needs to include any new or revised
project conditions.
2. The Council may deny the project if it is found to be inconsistent with the General
Plan or any of the other required findings. The Council's motion to deny must
include a finding basis for denial.
3. The Council may continue the hearing and refer the item back to staff for
additional information or analysis. Direction should be given to staff and the
applicant on required information.
ATTACHMENTS:
Attachment 1 -- Location Map (General Plan & Zoning) ,
Attachment 2 -- Draft Resolution A
0
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Attachment 1: Location and Zoning Map
RAB 2006-0017
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EXISTING R/W BEYOND PROJECT P/L
�ROPOSED AREA OF R/W ABANDONED
///,,-P
05230 SQUARE FEET,
0.12 AC) PER FUTURE AGREEMENT WITH CITY
,, t (1 -1 "r r --w. r--) -IF4 fes:
Lx
PROPOSED ATASCADERO HOTEL
4 STORY
FF = 921.70
SOLD R/W PRIOR TO
/ AGREEMENT WITH CITY
-NEW PROPERTY LINE
NEW R/W AT BACK OF SIDEWALK PER
AGREEMENT WITH CITY 59
Attachment 2: Draft Resolution
RAB 2006-0017
his document is recorded for the benefit of the
ity of Atascadero and is exempt from
:cording fees pursuant to Government Code
ections 6103 and 27383.
ECORDING REQUESTED BY:
ity of Atascadero (RAB 2006-0017)
HEN RECORDED MAIL TO:
ty of Atascadero
)mmunity Development Director
107 EI Camino Real
ascadero, CA 93422
Space above reserved for use of
County Recorder
DRAFT RESOLUTION A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO
SUMMARILY VACATING AN UNIMPROVED PORTION OF
EAST FRONT ROAD
PURSUANT TO PART 3, CHAPTER 4, ARTICLE 2,
SECTION 8335 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
(ROAD ABANDONMENT #2006-0017)
WHEREAS, Ted and Iris Jacobson 8055 Cristobal Ave., Atascadero, CA 93422
(Owners), J.P. Patel, 580 Garcia Road, Atascadero, CA 93422 (Applicant) applied to abandon an
approximate 0.12 acre portion of East Front Street, Portion of Lot 3 created by C.C.O.R. 98-
010763, City of Atascadero, County of San Luis Obispo, State of California and filed for record
on October 21, 1914 in Book 3AC at Page 8 of Maps; and
WHEREAS, the current General Plan Designation and Zoning Designation is right-of-
way; and,
WHEREAS, the project is in conformance with the Circulation Element of the General
Plan and all other applicable General Plan policies; and,
WHEREAS, the alley, as shown on the attached Exhibit A, has never been improved and
has been impassable for vehicular travel for a period of five consecutive years and no public
money has been expended for maintenance on the street during such period; and,
WHEREAS, the abandoned portion of the road will become a part of the adjacent
property currently zoned Commercial Tourist; and,
•
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11
WHEREAS, the Planning Commission held a duly noticed public hearing to consider the
proposed Road Abandonment on January 16, 2007 at 7:00 p.m. and considered testimony,
reports from staff, the applicants, and the public; and
WHEREAS, the Planning Commission, on a 6:0 vote, recommends that the City Council
summarily vacate the alley as depicted in Exhibit A and B below, and require applicant to pay
for the undeveloped portion of East Front Road right-of-way.
NOW, THEREFORE, the City Council takes the following actions:
SECTION 1. Environmental Review. The City Council finds that the proposed right-of-
way abandonment is exempt from CEQA review per section 15305: Minor Alterations in Land
Use Limitations.
SECTION 2. Findings of Approval. The City Council finds as follows:
1. The proposed project is consistent with the General Plan.
2. The portion of right-of-way is summarily vacated pursuant to Part 3, Chapter 4,
Article 2, Section 8335 of the California Streets and Highways Code.
3. The alley summarily vacated is as shown on Exhibits A and B, attached hereto and
incorporated herein.
4. Theortion of East Front Road right-of-way has been impassable for vehicular travel
P
for a period of five consecutive years and no public money has been expended for
maintenance on the right-of-way during such period.
5. Recordation of this Resolution of Vacation conditionally releases the City of
Atascadero's interests in the Alley as shown on Exhibits A and B, attached hereto and
incorporated herein.
6. The Owner/Applicants shall pay for the undeveloped portion of East Front Road
right-of-way based on a fair market real estate appraisal obtained by the City.
BE IT FURTHER RESOLVED, that the City Council approves Road Abandonment
2006-0017 as shown on Exhibits A and B and subject to Conditions of Approval contained in
Exhibit C.
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61
On motion by Council Member and seconded by Council Member
, the foregoing resolution is hereby adopted in its entirety by the
following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
ATTEST:
Marcia McClure Torgerson, C.M.C.
City Clerk
APPROVED AS TO FORM:
Patrick L. Enright
City Attorney
62
CITY OF ATASCADERO, CA
Dr. George Luna
Mayor
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Exhibit A: Alley Abandonment Map
RAB 2006-0017
77 7 7.17 -------
T
. .._ EAST FRONT
STREET
EL CAMINO REAL
63
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Exhibit C: Conditions of Approval
RAS 2006-0017
ENGINEERING CONDITIONS:
1. Prior to City Council approval of the road abandonment, the applicant shall have the
application reviewed by all applicable public and private utility companies (cable,
telephone, gas, electric, and Atascadero Mutual Water Company). The applicant shall
obtain a letter from each utility company which indicates their review of the application.
The letter shall identify any new easements which may be required by the utility
company. A copy of the letter shall be submitted to the City. New easements shall be
recorded prior to or concurrently with the road abandonment.
2. The Applicant/Owners shall pay all plan check and right-of-way abandonment costs
including but not limited to a fair market appraisal, any real estate transaction fees and
the cost of the land.
3. The applicant shall submit a Final Parcel Map, per the requirements of the Subdivision
Map Act and California Streets and Highway Code, merging the abandoned Right -of -
Way and the existing parcel. The Final Parcel Map shall be submitted after City Council
approval of the conditional Right -of -Way Abandonment. The Final Parcel Map shall be
in substantial conformance with the City Council's action and shall be approved by the
City Council prior to recordation.
4. The applicant shall submit a building permit application and obtain a building permit for
an hotel prior to Final Map recordation. The Final Map shall be recorded concurrently
with building permit issuance.
5. The applicant shall pay the fair market value for the abandoned right-of-way as
determined by a property appraisal.
65
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Atascadero City Council
Staff Report — City Manager's Office
ITEM NUMBER: C - 1
DATE: 02/13/07
Broadcasting of City Council Meetings
(Request for Council direction concerning the broadcasting of
City Council meetings.)
RECOMMENDATIONS:
Council direct staff to:
1. Begin negotiations with Charter Communications regarding the implementation of a
PEG fee with the proceeds to be used for installation of cameras and related
recording and transmission equipment in the City Council Chamber; and,
2. Design an appropriate in-house audio and video recording system; and,
is 3. Implement live broadcasts of City Council meetings on Charter Cable channel 20,
live web streaming over the Internet and a video -on -demand archive system; and,
4. Solicit bids from broadcasting and web streaming companies; and,
5. Enter into agreement with AGP Video of Morro Bay to broadcast Council meetings
until the permanent in-house system and vendor are established.
DISCUSSION:
Background: At the January 9, 2007 City Council meeting, the Council directed staff to
return with information regarding the process for collecting Public Education and
Government (PEG) fees, and an explanation of what the fees may be used for. The
current franchise agreement with Charter Communications allows for the collection of
such fees, however the City currently does not collect them. Additionally, the Council
asked staff to analyze alternatives for broadcasting City Council and Commission
meetings in an effort to increase opportunities for public awareness and involvement.
This discussion was slated for the strategic planning session; however, staff is prepared
to review these items this evening. There are several options for broadcasting meetings
both recorded and live. This report analyzes these options.
PEG Fees
67
ITEM NUMBER: C - 1
DATE: 02/13/07
A PEG Fee is basically a fee charged to cable customers to provide a revenue source
for public, governmental and educational uses. These uses include the broadcasting of
public meetings, educational and informative programs provided by local schools and
colleges, and programs created by members of the public. The fee is collected through
cable bills and may be up to 1% of the cable company's cable television -based
revenues. Therefore, cable subscribers would pay up to an additional 1 % of their cable -
related bill each month. Approximately 47% of Atascadero households subscribe to
cable. The fee would not be charged on cable modem or phone services. In
Atascadero, revenue from the fee could equate to approximately $41,020 annually. If
PEG fees are collected, they may be used only for capital costs. Agencies who have
been collecting PEG fees for several years are able to use their PEG fees for capital
and operational costs but in recent years Federal Communications Commission
regulations have changed to allow fees to be used only for capital expenses and related
costs. Such expenses would be limited to cameras, recording equipment, cabling,
computers, etc.
The City of Atascadero does not currently collect PEG fees from cable customers. If the
Council chooses to collect fees, a certain process must be followed. The first step in
the process is to determine what equipment the City is interested in purchasing. This is
relevant because the fee can only be charged up to the point that it is covering the costs
of necessary equipment.
The next step is to meet with representatives of Charter Cable to discuss the purpose of
the PEG fee and how the funding would be used. While the City's existing franchise
agreement allows for the collection of the PEG fees, it states that the fee must be
negotiated with the cable services provider. Negotiating how the fee will be used and
the amount of the fee to be collected could take approximately 30-60 days.
Once negotiations have concluded and an amount to be collected is agreed upon, the
public process to consider charging a PEG fee may begin. To enact a PEG fee, a
hearing would need to be held before the City Council. The hearing would require a 14 -
day notice. A majority vote would be sufficient to implement PEG fees. If PEG fees
were approved by the City Council, it would take approximately 70 days for the fee to be
collected and appear on cable bills.
Impacts of AB 2987: State Cable Franchising
Last year the legislature approved and the Governor signed AB 2987, the Digital
Infrastructure and Video Competition Act of 2006. The act creates a statewide
franchise for cable service and eliminates local franchises as they expire. The City's
franchise agreement with Charter Communications will not expire until 2016. Cities may
choose to adopt the State franchise and abolish their own local franchise after January
1, 2008, however this is not recommended as the City would be ceding local control. It
appears that the provisions of AB 2987 will not impact the City for some time and that
the provisions in the existing franchise agreement will govern our PEG fees, franchise
issues and broadcasting processes.
;
ITEM NUMBER: C - 1
DATE: 02113/07
0 Broadcast Options
There are several methods for broadcasting meetings ranging from radio transmissions
to live video broadcasting over the cable television system and World Wide Web. At the
least, an audio signal can broadcast over the airwaves. The most evolved technology
allows for an interactive video and audio stream of meetings including a searchable
agenda. The options range in cost and method of delivery. The following listing
provides an analysis of each of these options.
• Radio: Atascadero City Council meetings are currently broadcast over KPRL AM
1230. The meeting can be heard over an AM radio by anyone who can receive the
signal. Meetings are broadcast from 7:00 p.m. to 11:00 p.m. If a meeting goes past
11:00 p.m., the signal is cut off and other programming resumes regardless of how
important a meeting topic may be. The initial setup cost at City Hall for the radio
signal was approximately $1,500. The cost for broadcasting these meetings is $295
per month, for an annual cost of approximately $3,540.
• Audio Archive: Audio archiving or "podcasting" refers to making prerecorded digital
audio files available for download via the Internet. The audio signal from the
meeting is recorded in digital format and transferred after the meeting to the City's
website. Residents who sign up for the podcasting service are alerted by email
every time a new audio file of a meeting is available on the website. Residents
interested in the meeting may download it to their computer, ipod, or other MP3
player. One of the benefits of podcasting is that it allows people to select only the
portions of the meeting they want to hear and they can listen to it at their
convenience. Podcasting is also a very inexpensive technology. The City currently
offers podcasting on our website and the cost of implementation was negligible (the
image below shows a picture of the City's audio archive web page). Some
limitations of podcasting are that it is not live and it does not include a video
component. Additionally, you must have a connection to the Internet and have a
computer or other MP3 device to listen to the meetings.
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1 69
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Audio Archive of Meetings
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To increase opportunity for public participation and information, public meetings of the City Council and
Popular Pages
Commissions are digitally recorded and posted to the City's website. For audio of meetings not posted below,
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1 69
ITEM NUMBER: C - 1
DATE: 02/13/07
• Streaming Audio: The next step "up" from podcasting would be to transfer the
digital audio signal live over the Internet as opposed to waiting for a recording to be
posted the next day. This would allow residents to listen to the meeting over their
computer as it was occurring. At the conclusion of the meeting, the audio stream
would be converted to a digital file and placed in the City's audio archive. Staff has
the technology and knowledge to provide streaming audio services in-house,
however, with our current connection to the Internet (modified DSL line) only 10
people could simultaneously listen to the meeting at any given time. It is anticipated
that more than 10 people may listen to Council meetings over the Internet and
therefore an Internet line with greater bandwidth would be required. The City
currently pays approximately $1,000 per year for our Internet connection. The next
logical upgrade for increased capacity would be to a T-1 line which would cost
approximately $9,600 per year. The screenshot below shows what a streaming
audio website would look like:
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You can tune n to live'stresmang audio' of the current City Council
meeung. (You need Windows Meda Player to use the feature.)
IMPORTANT NOTES: This Ink will ordy work while a council
meeting is in progress. The council meets on the 2nd and 4th Tuesday
of the month beginning at 6:30 p an
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o Traditional Broadcasting: This type of broadcasting is most familiar to people and
involves sending a video and audio signal through the cable company's system and
out to the televisions of cable subscribers. The broadcast can either be transmitted
through the system live or it can be recorded and shown following the meeting.
70
•
ITEM NUMBER: C - 1
DATE: 02/13/07
Cable Channels 20 and 21 are set aside for government broadcasting. With
cooperation from the cable company, channel 20 would be set up specifically as an
Atascadero City government channel.
The first step in video broadcasting is to either rent camera equipment for every
meeting or install an "in-house" system in the Council chamber. Simple broadcasts
can be done with one camera, however up to five cameras can be used to create a
more quality broadcast. The January 23, 2007 Council meeting was recorded with
five cameras. The City currently owns three VCRs, a computer and the transmission
device necessary to broadcast to cable television, although no camera equipment is
included in the inventory.
Once the equipment is acquired, the next step in broadcasting is to hire an
audio/video operator to record the meetings. Once the meeting is recorded, it is
transferred onto a digital video disc (DVD) and submitted to the cable company for
broadcasting. Meetings may be run live, however, this requires the installation of
additional transmission equipment not currently at City Hall. At the City's request,
this equipment can be installed by Charter at no additional cost.
An additional step in broadcasting is to coordinate with Charter Communications.
This includes monitoring the transmission of the televised signal to the cable
company, submitting other related material and managing the content of the cable
channel.
The cost for setting up an in-house camera system in the City Council Chamber
ranges from $30,000-$40,000 depending on the camera resolution, number of
camera inputs and graphic displays. The necessary equipment would be comprised
of up to five cameras, recording and editing equipment (DVD's, hard drives,
computers), cabling and transmission devices. PEG fee revenue could be used to
purchase such equipment. AGP Video of Morro Bay appears to be the only qualified
private vendor in the county with the expertise to film City Council meetings. Their
costs for broadcasting meetings are as follows:
o A base cost of $750 is charged per meeting. This covers setup and 3.5 hours
of broadcasting. If the meeting runs over this time period, additional time may
be purchased at $120 per hour. This additional charge is billed in 15 minute
increments. Assuming 23 televised City Council meetings per year (21
regular and two special meetings at four hours a piece) it would cost
approximately $18,630.
o If an in-house camera system is installed, the base rate changes to $460 for
the first two hours and $110 per hour thereafter. Using the same
assumptions above, the annual cost for televised City Council meetings under
this scenario would be approximately $15,640.
o The cost for Commission meetings would be the same as above, however the
0 base cost could be reduced for shorter meetings.
71
ITEM NUMBER: C - 1
DATE: 02/13/07
o AGP Video charges a $500 monthly fee for channel management and
maintenance of the government television channel, for a total cost of $6,000
per year.
• Webcasting and Video Archiving: "Webcasting" means broadcasting an audio
and video stream live over the Internet. The Council meeting on January 23, 2007,
was webcasted. This method allows residents to see and hear the Council meeting
live through their computer at home. Webcasts typically include an interactive
agenda that allows users to read staff reports while they are watching a video
broadcast of the meeting. To watch a webcast, users would need to have a
computer with a broadband connection to the Internet (i.e. a DSL line or a cable
modem). Webcasting is more complex than the other methods previously discussed
because it involves the use of additional editing equipment, video encoders,
computers and access to an Internet connection with a large amount of bandwidth.
Video archiving is similar to audio archives in that previous meetings may be
downloaded and watched at any time after the meeting has occurred. Webcasting
and archiving services are estimated to cost approximately $10,000-$25,000
annually depending on the quality and level of service selected. The images below
show webcasting and video archiving:
Webcasting: Notice the interactive agenda with staff reports on the right side of the
screen and the video window (black square) on the left side of the screen.
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•
ITEM NUMBER: C - 1
DATE: 02/13/07
Video Archiving: Notice the search function that allows users to pull up previous
meetings or specific agenda items. Meetings are seen in the video window on the right.
The pane on the left can be used to show the staff report or a transcript of the meeting
(additional cost).
There are a variety of ways to reach out to the public. Simply put, some are more
technical than others and some are more costly than others.
Timeline for Implementation
If the Council directs staff to move forward with the implementation of PEG fees, it will
take approximately 60 days to conclude negotiations with the cable company. At the
conclusion of negotiations, a public hearing before the City Council may be scheduled
to consider charging the fee. If the fee is approved, it will take approximately 70 days to
show up on customer's cable bills. At the earliest, the City is approximately six months
away from realizing PEG fee revenues.
Staff will need approximately 60 days to complete the vendor selection for broadcasting
council meetings and managing webcasts and the video archive, as required by the
City's purchasing policy. Once a vendor is selected, it could take another 30-60 days
to get the vendor operating.
Once staff has determined the exact video and recording equipment needed for the
Council Chambers, it will take up to 120 days to order and install the equipment. In the
meantime, a temporary arrangement could be negotiated with the selected vendor.
73
ITEM NUMBER: C - 1
DATE: 02/13/07
Short-term Consideration
AGP Video has stated that they are available to begin broadcasting and webcasting City
Council meetings immediately, and can continue to do so during the City's process of
negotiating PEG fees, locating vendors, and ordering equipment
FISCAL IMPACT:
The cost for broadcasting Council meetings for the remainder of the fiscal year is
estimated at approximately $8,100. In addition, channel management and maintenance
of the government television channel would add approximately $2,250. Funding is
available in the Public Outreach budget of the General Fund.
The cost for implementing the staff recommendation will range from approximately
$34,000-49,000 annually depending on the desired options. Funding for this cost would
need to be set aside in the General Fund as part of the 2007-09 budget process.
In addition to this annual cost, $30,000-$40,000 will be required to set up the in-house
camera system, which can be covered by PEG fee revenue.
ALTERNATIVES:
1. Direct staff to obtain additional information.
2. Do nothing.
3. Broadcast on cable television only.
4. Provide webcasting and video archive only.
74
•
•
0
A tascadero City Council
Staff Report — City Manager's Office
ITEM NUMBER: C - 2
DATE: 02/13/07
City Council Strategic Planning
(The City Council will discuss, and receive public input, on potential issues to be
considered at their Strategic Planning Workshop.)
RECOMMENDATIONS:
Council:
1. Invite community input regarding potential
February 23-24, 2007 workshop (there will
workshop); and,
2. Add potential strategic planning issues from
additional opportunities at the workshop); and,
3. Review meeting logistics.
DISCUSSION:
strategic planning issues for the
be additional opportunities at the
Council Members (there will be
Background: The City utilizes a Strategic Planning approach to focus resources,
establish priorities, direct the City's work product and create a two year budget. The
Strategic Plan is developed through a series of Council, Commission, community and
staff meetings.
The City Council Strategic Planning Workshop which is central to this process, will be
held Friday and Saturday February 23 and 24, 2007 in the City Council Chambers. The
workshop is scheduled Friday from 5:30 pm to 9:00 pm and Saturday from 8:30 am to
4:00 pm. Breaks will be called by the Mayor, as needed. A light lunch will be provided
around noon on Saturday to those in attendance.
The Strategic Planning workshop provides a unique opportunity for the City Council to
discuss its working relationship and a variety of complex issues facing the community.
It is a careful balance of public input, team building and problem solving in a compact
time period. The workshop focuses on Council discussion so that the community and
staff can hear and understand the preferences and directions of Council. The Mayor
75
ITEM NUMBER: C - 2
DATE: 02/13/07
will facilitate community participation. There has been some discussion of modified
public comment rules to facilitate the discussion and tight time frame such as reducing
the speaker time to three minutes. There will be a variety of opportunities for the public
to participate in the workshop.
City Council
The Council has been developing a list of issues to review at the workshop. The list
includes:
1. Develop Council Strategic Initiatives
2. Code Enforcement
3. Televising Council meetings, public outreach, public information and Sunshine
Ordinances
4. Brainstorming Council's direction relative to commercial development attraction
5. Council Norms
6. Tourism
Parks and Recreation Commission
The Parks and Recreation Commission voted unanimously to recommend seven (7)
issues to the Council for consideration during strategic planning. The Commission
recommends that these issues be addressed in the manner most appropriate to the
Council's process. The issues identified are as follows:
1) Address the deferred maintenance at parks and recreation facilities. Public input
and Commission discussion regarding long deferred maintenance at The Charles
Paddock Zoo, Lake Park and other facilities was determined the highest priority
issue.
2) Develop Recreation Center Operations Plan. The Council will address this item
on an agenda early this year.
3) Begin to implement the Charles Paddock Zoo Master Plan, and prepare for
accreditation. The Zoo Master Plan needs to have the "first phase" architectural
design plans developed (approx. $23,000). A capital campaign can be started
with the Zoological Society. Investment in the Zoo is seen having many long term
benefits, including boosting tourism.
4) Complete Stadium Park Master Plan. This project is in progress and should be
completed by Spring. There will be items the planning committee and Parks
Commission will recommend for inclusion in the next budget.
5) Review Arts and Public Places Policy. Recent application of the policy for the
Veteran's Memorial Project has revealed this policy should be reviewed and
updated. The Commission is willing to accept this task this year.
6) Develop a Master Plan for Paloma Creek Park. Under State of California
ownership, park planning and making park improvements were difficult. Now that
76
ITEM NUMBER: C-2
DATE: 02/13/07
the park is City owned, a park master plan is needed to accommodate the
changing uses and identify park improvements. (Approximate cost $50,000)
7) Explore the City/School relationship to ensure maximized use of the agency
facilities and resources. This item could be referred to staff and the City/Schools
committee.
Planning Commission
The Planning Commission identified seven issues for consideration through the
Council's strategic planning process. Those issues are:
1. Review policy/code regarding fence height/location and variances
2. Condominium Conversion Policy (Prime candidates for conversion may be older
apartment unit, this could be an incentive for reinvestment)
3. Housing needs study
4. Communications between Commissions and City Council
5. Appearance review for multifamily (especially as they convert to condominiums)
6. Construction changes without Planning Commission approval and after the fact
approvals (may need a penalty or bigger incentive for things to be approved
before action is taken)
7. Insure format encourages public participation
0 Summary
Tonight's meeting provides another opportunity for the community to raise or comment
on issues that may be discussed by the City Council at the Strategic Planning
Workshop. There are likely more issues of interest than time available and the Council
will have an opportunity at the workshop to prioritize the issues for discussion. The list
of issues provides staff with some direction to prepare supporting information and
materials to assist the City Council discussion.
77
•
ITEM NUMBER: C - 3
DATE: 02/13/06
Atascadero City Council
Staff Report - Administrative Services Department
Fiscal Year 2005-2006 Audit
RECOMMENDATION:
Council review and accept the financial audit for the period ended June 30, 2006.
REPORT -IN -BRIEF:
The Audit firm of Glenn, Burdette, Phillips and Bryson performed a full audit of the
• financial statements and found that the City presented fairly and accurately the City's
financial position, and further that the reporting was in conformity with generally
accepted accounting standards.
DISCUSSION:
The City was well positioned at the end of fiscal year 2005-2006. Amidst the ups and
downs of today's economy, the City was able to maintain a positive financial outlook.
Fueled by higher than expected supplemental property tax rolls, state adjustments and
paybacks, continued strong development activity, and vacancies which resulted in
salary savings; results for the year compare very favorably with budget estimates.
Overall the General Fund revenues exceeded expenses by $1.1 million.
Base property tax revenues showed a positive variance from budget of about 4%, or
$137,000. The City benefited from increased supplemental assessments, which came
in $300,000 better than projected. Supplemental assessments are made by the County
throughout the year and are in addition to the base property tax. They are triggered by
new construction and also by property sales, which necessitate a re -assessment of
property value to current market value.
A portion of the vehicle license fee (VLF) revenues was "swapped" out for the
equivalent amount of property tax revenues. The State's original estimate of the City's
portion of this revenue was $1.6 million. When the State fine-tuned their calculations, it
79
ITEM NUMBER: C - 3
DATE: 02/13/06
was determined that the City's portion of revenue was actually $1.7 million. Therefore,
in this fiscal year, the City received the one-time catch up amounts of approximately
$100,000 for fiscal year 2004-2005, and $100,000 for fiscal year 2005-2006. Now that
the City is caught up, no further adjustments to this revenue should be expected. It is
anticipated that the property tax revenue paid in lieu of VLF will be based on the $1.7
million for the coming years.
Motor Vehicle in Lieu and related payment revenues also exceeded budget estimates.
At the time the budget was prepared, the State Governor had agreed to pay one-half of
the "VLF Gap Loan" back to cities. Fortunately, since that time, the Governor agreed to
pay the entire amount, resulting in $230,000 more in one-time revenues than projected.
The loan has now been paid in full and the City will not be receiving this $465,000
revenue in the future.
Sales tax revenue came in about $240,000 higher than estimated. The high cost of fuel
played a big part in this. Fuel costs are dynamic, so this trend is not expected to
continue. Additionally, there were timing differences of payments that occurred at the
State level. Those timing differences equated to an adjustment of approximately
$70,000 this fiscal year. The underlying sales base showed only a slight increase.
Over 75% of the favorable expenditure variance was due to staffing savings. This was
largely due to position vacancies in Police, Community Services, and Public Works.
These vacancies have been, or soon will be, filled. Therefore, the savings realized
were one-time savings and cannot be expected to continue into the future. Other
variances stemmed from timing differences in special purchases and projects.
There were no significant findings to reporting the City's other funds, though slight
variances to budget did occur due to timing differences.
FISCAL IMPACT:
None.
ATTACHMENTS:
Fiscal Year 2005-2006 Audited Financial Statement (available for viewing at the City
Clerk's Office).
0
•
1,
•
ITEM NUMBER: C - 4
DATE: 02/13/06
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Atascadero City Council
Staff Report — Administrative Services Department
Financial Reserve Policy
(This report has been complied, in preparation for the upcoming budget cycle,
to assist in evaluating the City's fiscal position and
the level of appropriate reserves.)
RECOMMENDATION:
Council review and accept the financial reserve policy.
REPORT -IN -BRIEF:
The mark of fiscal stability is a city's undesignated General Fund balance, or reserve.
In the early 1990's, the City had a negative reserve. Since that time, Atascadero has
improved its financial condition. In preparation for the upcoming budget cycle, this
information has been compiled to assist in evaluating the City's fiscal position and the
level of appropriate reserves.
DISCUSSION:
City finances are comprised of various funds, which for legal purposes have to be
separated. For example, sewer charges are to be spent on maintaining and operating
the wastewater system and may not be used to hire police officers or firefighters. One
fund over which the Council may exercise considerable discretion is the General Fund.
General taxes and receipts are deposited into this fund and the Council decides on how
to spend these general revenues, whether it's for police, fire, parks maintenance,
recreation services or other public services. (Of course restricted revenues such as
grants or fees for services are also deposited into the General Fund and the City must
ITEM NUMBER: C - 4
DATE: 02/13/06
ensure that these receipts are spent appropriately.) The City must cautiously guard its
General Fund to ensure that there are always adequate resources to provide critical
services to the public.
An indication of fiscal stability is a city's undesignated and officially "reserved" General
Fund balance. In the early 1990's, the City of Atascadero had a negative General Fund
balance, forcing layoffs and service reductions in order to weather the storm. In fiscal
year 1995, the collapse of the Orange County Investment Pool hit the City and the
General Fund reserves fell to an all time low of $ - 790,360 (or -11.1 % of General Fund
expenditures). The City's audit carried a going concern note and the General Fund
stayed afloat by borrowing from the Wastewater Fund and issuing tax revenue
anticipation notes. By the late 1990's, the economy was starting to turn around, and
wounds to the organization from the fiscal rollercoaster were just starting to scab over.
In order to avoid this devastating turn of events in the future, Council adopted a fiscally
conservative reserve policy and
began to aggressively go about
building reserves.
The City first adopted a Financial
Strategy in 1998 and the results of
having a plan have become clear.
The City has focused its resources
and its financial condition has
improved dramatically. The overall
strategy has consistently been to
maintain a conservative outlook by
Financial Strategy
-
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Years
Expenses Revenues
putting aside reserves in good times and then using those reserves during down periods
to achieve stable operations. By employing this cautious strategy, the City can avoid
the undesirable peaks and valleys in services due to revenue fluctuations and can
better maintain its long-term financial viability.
As of June 30, 2006, there is $7.2 million in the undesignated and officially "reserved"
General Fund balance. This represents 44% of expenditures. When we add amounts
reserved for loans to other funds, this figure goes up to $10.2 million or 63% of general
fund expenditures.
As the City's financial condition has improved, the focus has shifted from accumulating
reserves to managing reserves. When the City was in financial difficulties, we knew that
the reserves on hand were not adequate to meet the needs of the City, but in recent
years, it has been necessary to ask ourselves whether we are accumulating too much in
reserves. After all, a City's purpose is not to accumulate money, but instead to provide
services for its constituents. Each dollar in reserves is money that could have been
spent on fixing roads, storm drains, parks or other infrastructure.
•
0
ITEM NUMBER: C - 4
DATE: 02/13/06
The Adoption of Reserve Policies in California Cities by Anita Lawrence asked "What is
the amount of fiscally prudent reserve? How much would be enough to cover certain
events and develop a sense of security for the organization and the community? At
what level would the constituency begin to question it as too much? What is the risk
tolerance of the organization and the community? What criteria should be used to make
that decision?" There is no easy answer to these questions. Anita's research showed
that "...if you asked 100 city finance professionals these questions, very few would
provide the same mix of answers. The elements that are right for one city are entirely
wrong for another."
The real question is: What is the right amount of reserves for the City of Atascadero,
both at this point in time and for the foreseeable future? In order to formulate a reserve
policy, it is important to answer the following:
1. How broad is the City's revenue base?
2. How stable is the tax base?
3. How vulnerable is our revenue base to State or Federal political action?
4. What are the cash flow needs of the City?
5. How susceptible is the City to natural disasters or emergencies?
6. What is the City's policy on equipment and infrastructure replacement?
7. How important is it to our organization and constituents that we maintain
consistent service levels?
0 8. How important is it that the City has the ability to capitalize quickly on
opportunities that arise?
9. What future commitments has the City made that are not currently funded?
Although it is certainly not the main purpose, reserves also generate interest income.
Investment earnings is a General Fund revenue that is spent on ongoing operating
items such as police and fire. As we reduce reserves, we consequently reduce our
general fund income and this should be considered as part of the equation when
determining the correct reserve level for the City of Atascadero.
Measurement #1 — General Fund Revenue
One measurement to quantify an appropriate level of reserves concerns how broad a
range of General Fund revenues the City receives and what the future holds for such
revenue. Some cities have a very broad range of General Fund revenues not
associated with fees. For example, Pismo Beach and Morro Bay enjoy a large amount
of transient occupancy taxes (hotel tax). Other cities, such as Grover Beach and San
Luis Obispo, have a utility user tax. This is a percentage of the cost of all utilities used
by citizens of those cities, including gas, electric, phone, cable TV, and even the city's
own utilities of water, sewer, and garbage. Yet other cities have a gross receipts
business license tax that provides a large General Fund revenue.
40%
20%
0%
ITEM NUMBER: C-4
DATE: 02/13/06
Comparison of General Fund Revenues
Atascadero Arroyo Grover Morro Bay Paso Pismo San Luis
Grande Beach Robles Beach Obispo
■ Sales Tax ■ Property Tax M Franchise Fees
® TOT ■ Utility Users Tax ❑ Motor Vehicle In Lieu
i Other
Cities with fewer sources of General Fund Revenue will require a greater amount in
reserves in order to successfully weather a downturn in one revenue area. This is true
for the City of Atascadero. Transient occupancy tax netted only $480,000 in fiscal year
2005-2006, which is only 5% of what the City receives from property and sales taxes.*
The City's modest business license tax resulted in only $162,470 in 2005-2006. Again,
this is about 2% of what property and sales tax will produce.* Now that a portion of VLF
is tied to property tax, property tax is an even larger piece of the pie, while VLF is
smaller, exacerbating the issue. In short, the City has a very narrow base of General
Fund tax revenue. Well over half of the General Fund depends on property and sales
taxes alone.
One reserve methodology dictates that that reserve levels should be tied to the
broadness of General Fund tax revenues sources. The greater number of revenue
sources require fewer layers of reserves. Conversely, the fewer number of revenue
sources require higher levels of reserves. As Atascadero's property tax and sales tax
revenues comprise $11.7 million of the $17.3 million in General Fund taxes, the City is
defined as having a narrow base of revenue -just two significant categories.
* Includes property tax in lieu of vehicle license fees.
•
•
•
•
ITEM NUMBER: C - 4
DATE: 02/13/06
Measurement #2 — Tax Base Stability
As discussed above, General Fund revenues for fiscal year 2005-2006 were $17.3
million. Sixty-eight percent of this was from taxes, with the balance coming from fees,
grants, and other sources. The fees and grants pay for specific services or projects.
While it is important to analyze the General Fund revenues as a whole, it is also critical
to examine the General Fund tax base. These taxes are used to support services for
which there are no fees, such as public safety and parks, and they are really the bulk of
the City's discretionary funds.
To examine the tax base more
closely, it is helpful to break it down Property
further. Property tax comprises Total Tax Revenues Tax*
52%" of the tax base, sales tax 52%
34%, and all other taxes make up
the remaining 14%. Property tax is
considered to be one of the more
stable sources of revenue;
however, the growth in this Sales Tax
revenue varies with the strength of 34% Other TOT Franchise
the housing market. With the Taxes 4% Fees
relative affordability of housing in 3% 7%
the City in comparison to other
markets, property tax revenues have shown slight growth during the past few years.
New housing developments and sales have benefited the City's revenues. When
looked at on a per capita, constant dollar basis, however, the true character of the
revenue becomes transparent. As shown in the graph below, property tax revenue
reflects the ebbs and flows of the market, but its trajectory is relatively flat. In other
words, there is relatively no growth in over half of the City's tax revenue base.
Moreover, because property tax comprises a full 52%* of the tax base, even small
percentage fluctuations can have a major impact in terms of dollars of revenues. Even
a 5% decrease could potentially take two police officers off the street.
Includes property tax in lieu of vehicle license fees.
90.00
80.00
70.00
60.00
50.00
40.00
30.00
20.00
10.00
ITEM NUMBER: C - 4
DATE: 02/13/06
Property Tax Per Capita (Constant $)
0� R§5 e CP 0l' 0P C? & 00A 01b 0q o° 9s,Off' O� O� o� OHO
do do
�R �Qr 0° o'` Oti 05 0°
Another way to view the strength of property tax as a revenue is to compare Atascadero
with other cities in the county. The chart below shows that our community has the
lowest per capita property tax in the county. It is true that in this county, each city has
its own unique characteristics which often make it hard to do comparisons. Even with
that in mind, however, this chart does make one thing painfully clear. Atascadero has
less money per person to spend on essential functions such as public safety and parks
that are critical to citizens of the community. In other words, the relative strength of our
dollars per capita is not as good as that of our neighbors.
Comparative Property Tax Revenue Per Capita
$300
$250
$200
$150
$100
$50
a�ae�° ��a� ea°r °��� ��e5 �e�°r O�\�Q°
t
5
Sales tax is much more susceptible than property tax to fluctuations in the economy.
Thirty-four percent of the City's General Fund taxes comes from sales tax and 43% of
•
ITEM NUMBER: C-4
DATE: 02/13/06
that stems from automobile sales and sales of building and construction materials,
segments of the economy that are vulnerable to recession. In fact, Atascadero is highly
reliant on two major retailers, Home Depot and Atascadero Ford Outlet. Twenty percent
of the City's total sales tax revenue is generated between these two companies. If
either one of these retailers decided to relocate out of the City; sales tax revenue would
drop significantly. A sluggish economy could potentially have a negative effect on the
vulnerable sales tax base. A two-year economic recession, which had the effect of
sustaining only a 10% reduction in retail sales in the City, would result in an $800,000
loss to the General Fund over the period.
The chart below depicts sales tax per capita, constant dollar, over the last 20 years.
Like property tax, it too shows evidence of the ebbs and flows of the market, but to a
greater extent. Atascadero started experiencing an increase in this revenue after Home
Depot came on line in fiscal year 2000-2001. The good news is that the City is holding
its own. The bad news is that the City is holding its own. Being familiar with the
fluctuations in the market, a decrease in revenues in future periods is all but guaranteed
and should be anticipated. Without sufficient reserves, critical services could suffer.
$90.00
$80.00
$70.00
$60.00
$50.00
$40.00
$30.00
$20.00
$10.00
Sales Tax Per Capita Constant Dollar
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�°' �°' �4 �°' �°'
IO b.\ �q> �O oo O,On, og Off` Og oo OA 0b o0 00
�°' �°b '�°' °' °� ', ', .1 '�°'
The strength of sales tax can also be compared to the other cities, as shown below in
the per capita comparison. Atascadero ranks 5t' of the 7 cities, with approximately
$144 in sales tax revenue per person. As with property tax, the City falls far behind the
county leaders in revenue per capita, and therefore our community experiences less
strength in each sales tax dollar than our neighbors.
300.00
250.00
200.00
150.00
100.00
50.00
ITEM NUMBER: C-4
DATE: 02/13/06
Comparative Sales Tax Revenue Per Capita
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off° oe �° ago 5�° Jae
5
One silent thief comes in the form of internet transactions. These transactions, when
done via the internet, replace retail sales that the City would otherwise have earned
sales tax revenue for. This trend has steadily grown and will continue to do so, further
impacting future sales tax revenue.
Measurement #3 — State and Federal Action
When the State faced fiscal challenges in the early 1990's it simply transferred property
tax revenues from cities and counties in effect to itself (known as the ERAF I & II shifts).
In addition, the State reduced funding for counties, and in turn allowed counties to
recoup these lost revenues by charging cities for services such as collection of property
taxes and booking people into county jail. In the late 1990s, the State was in very good
financial position and desired to give constituents a tax break. The State did this by
reducing one City revenue (VLF) and promising to backfill it with a different one. As the
State's financial good fortune deteriorated, so did the State's promise to backfill
revenues.
Proposition 1A established new strong constitutional protections for the City's largest
sources of General Fund revenues including property tax and sales tax. Note however,
that although Proposition 1 A protects local government from increased State raids, the
ERAF shift already in place continues annually to this day and will remain in the future
even with Proposition 1 A.
While Proposition 1A has reduced the political risk to City finances, the State may still
delay payments and "borrow" from cities in times of State need. In addition to this,
Proposition 1A has not been tested yet, and as all entities are when facing financial
crisis, the State has been very creative in the past when its financial back was against
•
Is
•
•
ITEM NUMBER: C - 4
DATE: 02/13/06
the wall. Current rumblings from the State have put us on notice that the State may be
looking to cities once again in the near future to help bail them out.
Cities are also at risk from ballot measures and other political actions. One example of
this would be Proposition 90, which was defeated in the November election. Had this
ballot measure passed, the cost to state and local governments in California would have
been in the billions of dollars.
Although in a better position than in years past, the City's financial well-being continues
to be vulnerable to political action.
Measurement #4 — Cash Flows
The cash flow needs of the City have a direct bearing on the amount of reserve needed.
Unlike many private organizations and businesses with a steady cash stream, the City
receives large portions of its annual revenues in chunks, twice a year. The fiscal year
begins in July and ends in June. During the summer months, the City incurs more
expenses for fire reserves, recreation programs, and capital projects than during other
months of the year. However, the City does not receive its first fiscal year injection of
property tax until late December, and then waits to receive the rest in late April. In other
words, the City's receipts go down from April through November while the City's
disbursements go up during the same period.
�61 sp s D (SDQD 01 �6 �6 r6' 6 AQP
Disbursements I
Receipts
Recent changes in state legislation have exacerbated the City's cash flow situation.
The exchange of monthly sales tax revenue
and monthly motor vehicle in -lieu fees for the Balance General Fund
semi-annual sales tax in lieu and property tax June 30, 2006 $ 7,828,000
in -lieu of VLF, has increased the cash flow
gap. Over 40% of the City's General Fund November 30, 2006 4,045,000
revenues now come in late December and in Cash Flow Fluctuation $ 3,783,000
late April. For example, at June 30, 2006 the
General Fund had a cash balance of $7.8 million, but at November 30, 2006 the cash
balance had dropped to only $4.0 million. This is an annual $3.8 million cash flow gap.
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ITEM NUMBER: C - 4
DATE: 02/13/06
Another element that affects cash flow is the amount of projects being undertaken. The
construction of Lewis Avenue Bridge, the Youth/Community Center, and the renovation
of the Historic City Hall are just three of the many projects to which the City is financially
committed. These projects require significant cash flow. Grants fund many of these
projects, which is a terrific source of
funding. However, these are reimbursable
grants, meaning that the City must first
expend the funds
reimbursement.
circumstances of the
agency, it could be
month to 18 months
recouped its funds.
and then request
Depending on
grant and the lead
anywhere from one
before the City has
The potential cash sources for these grant -
funded projects are severely limited by legislative and other restrictions that are placed
on the City's funding sources. This means that the General Fund will be tapped once
again to front the cash for these projects. If the City were to complete all of its current
year budgeted projects by June 30, 2007 and reimbursement time frames are similar to
those experienced by the City in the past, the General Fund would have to spend $7.2
million of its cash reserves, advancing the money to other funds. (We believe that the
number will be less than this, as construction time frames for the Youth Center will take
longer than June 30, 2007.) The General Fund would recoup these funds as soon as
the State reimburses the City, however the General Fund would be out the cash until
that time. The City is at a critical point in time as far as future commitments are
concerned.
The General Fund reserve is largely the focus of this analysis since this is the fund over
which the Council may exercise considerable discretion. However, the City has over 40
funds in total. As stated before, many of these funds carry legal restrictions on how
they can be spent. For example, Gas Tax Fund money must be spent on street
maintenance and cannot be used to hire additional police officers. It is permissible, in
some funds, to loan money to other funds. If the Wastewater Fund had excess cash for
example, and the General Fund needed cash, the Wastewater Fund could loan the
General Fund money. This may be one possible option to reduce City reserves overall.
The reserve strategy could be built to view fund reserves globally, in essence reducing
individual fund stability, but increasing overall reserve efficiency. This option does not
come without concern, however. Levels must be constantly monitored for current
stability and forecasted for future stability. Using the above Wastewater Fund example,
if the Wastewater Fund loaned most of its excess cash to the General Fund, the
Wastewater Fund may find itself unable to fulfill its own capital project obligations.
While following this path is the leaner strategy, it would require more frequent and
accurate financial predictions, and thus, carries more risk.
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•
Budgeted Cash
Balance
Fund
6-30-07
CDBG
$ (524,200)
Local Transportation Fund
(567,000)
Circulation Impact Fees Fund
(889,000)
Park Impact Fees
(568,000)
Prop 12 Funds
(298,890)
Youth Center
(4,372,000)
$ (7,219,090)
projects, which is a terrific source of
funding. However, these are reimbursable
grants, meaning that the City must first
expend the funds
reimbursement.
circumstances of the
agency, it could be
month to 18 months
recouped its funds.
and then request
Depending on
grant and the lead
anywhere from one
before the City has
The potential cash sources for these grant -
funded projects are severely limited by legislative and other restrictions that are placed
on the City's funding sources. This means that the General Fund will be tapped once
again to front the cash for these projects. If the City were to complete all of its current
year budgeted projects by June 30, 2007 and reimbursement time frames are similar to
those experienced by the City in the past, the General Fund would have to spend $7.2
million of its cash reserves, advancing the money to other funds. (We believe that the
number will be less than this, as construction time frames for the Youth Center will take
longer than June 30, 2007.) The General Fund would recoup these funds as soon as
the State reimburses the City, however the General Fund would be out the cash until
that time. The City is at a critical point in time as far as future commitments are
concerned.
The General Fund reserve is largely the focus of this analysis since this is the fund over
which the Council may exercise considerable discretion. However, the City has over 40
funds in total. As stated before, many of these funds carry legal restrictions on how
they can be spent. For example, Gas Tax Fund money must be spent on street
maintenance and cannot be used to hire additional police officers. It is permissible, in
some funds, to loan money to other funds. If the Wastewater Fund had excess cash for
example, and the General Fund needed cash, the Wastewater Fund could loan the
General Fund money. This may be one possible option to reduce City reserves overall.
The reserve strategy could be built to view fund reserves globally, in essence reducing
individual fund stability, but increasing overall reserve efficiency. This option does not
come without concern, however. Levels must be constantly monitored for current
stability and forecasted for future stability. Using the above Wastewater Fund example,
if the Wastewater Fund loaned most of its excess cash to the General Fund, the
Wastewater Fund may find itself unable to fulfill its own capital project obligations.
While following this path is the leaner strategy, it would require more frequent and
accurate financial predictions, and thus, carries more risk.
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ITEM NUMBER: C - 4
DATE: 02/13/06
• Measurement #5 - Natural Disasters or Emergencies
As defined by the City's Hazard Mitigation Plan, Atascadero is subject to some
potentially devastating disasters. The San Simeon Earthquake was enough to shake us
into reality regarding the costs of natural disasters. The quake severely damaged the
Historic City Hall Administration building and the Printery, and caused thousands of
dollars in damages to Fire Station #1, the Police Station, the Wastewater Treatment
Plant, and numerous roads and infrastructure around the City. Fortunately, FEMA and
OES have paid for a large portion of the repairs thus far. However, as discussed above,
the City must pay for the costs of repair before requesting reimbursement from these
agencies. At a cost of over $30 million to the City, recovery from the earthquake means
that the City must be financially prepared to pay the majority of this cost before being
reimbursed. Additionally, a significant portion of these costs are not reimbursable under
FEMA/OES policy, and the City is required to absorb them.
The City's natural rural beauty and mountainous terrain unfortunately also make it a
target for devastating wildfire. In fact, the threat of a wildland fire is so great that the
federal Department of Homeland Security will be funding a cooperative exercise this
Spring, using nearly all local jurisdictions in a simulation training for a fire that starts in
Atascadero at Highway 41. The financial threat to the City of such a fire is of
astronomical proportion. Although the City is a party to mutual aid fire response
agreements, this only covers the first twelve hours of firefighting time for the use of
trucks, bulldozers and hand crews from neighboring jurisdictions. If the firefighting goes
on beyond that first twelve hours, the City foots the bill for everything from the first
moment outside help arrives until they leave. Those costs can add up very quickly: A
strike team, which includes five engines with 14 to 28 firefighters per engine, can cost
$10,000 to $15,000 per day plus the cost of feeding the crews and any reimbursed
expenses for damaged equipment. To give some perspective, the recent 7 -acre fire at
north EI Camino Real used the equivalent of five strike teams. In addition, if a fire was in
terrain that necessitated the use of firefighting aircraft, the cost could range from $1,000
per hour for a helicopter with no crew to $9,000 per hour for a forest service helicopter
with a crew of 22 to 24 firefighters. This hourly rate does not include the cost of fuel for
the aircraft. Clearly, even a mid-size wildfire of 300 acres would put a huge financial
burden on the City. Additionally, if any city structures were damaged, it would be the
City's responsibility to provide an alternate location to conduct City activities.
Other potential emergencies have been identified, such as flooding, multiple casualty
accidents, acts of terrorism, and major hazardous materials spills associated with cargo
coming through town on either Highway 101 or on the railroad.
Any natural disaster or emergency could also have the compounding effect of slowing
the local economy, thus potentially reducing General Fund revenues and exacerbating
the situation even further.
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ITEM NUMBER: C-4
DATE: 02/13/06
The City is fully insured against property damage and liability claims. Additionally,
Atascadero is very aggressive in applying for all applicable grants, when available,
particularly to pay for the cost of responding to emergency situations. Unfortunately,
grants are not always available, and at times, the City will need to foot the bill when
emergencies arise. Even when grants are available to defray costs, as is the case for
the earthquake recovery effort, the City must have reserves to cover the costs until the
City can be reimbursed.
Measurement #6 — Asset Replacement
The repair and replacement of existing assets is a large commitment that is not
reflected in traditional governmental budgeting and reporting, yet is a critical part of any
reserve or funding strategy. The City of Atascadero owns large amounts of assets that
have lives longer than a year: streets, storm drains, computers, playground equipment,
fire hoses, ball field lights, street signs, fire stations, radar equipment, vehicles,
wastewater treatment plant, zoo exhibits, City Hall, and others. Replacing these items
takes large influxes of cash at irregular intervals. For example, a storm drain culvert
typically lasts about 75 years. The City may have to clean out the culvert on occasion,
but in general for the 75 years of the culvert's life, the City has to spend very little cash
on that culvert. Now in year 75, when that culvert fails, the City will have to expend a
very large amount of cash to replace that culvert.
The use and replacement of capital assets becomes a very easy item to ignore
especially in times of economic hardship. The necessity of waiting until an asset
completely fails before replacing it becomes the rule rather than the exception. The City
of Atascadero is not immune to this budget balancing strategy.
This strategy works in the short term, but of course does not work in the long term. As
long as the assets are still functioning, the City is in good shape; however when the
assets fail, the City has three choices:
1. Reduce Service Levels — For some items, the City may elect to not replace
assets, but instead to just do without, as has been the case with items such as
the playground equipment at Paloma Park. This typically results in a service
level reduction for the community but may be the most prudent solution at the
time. This solution typically does not work for life safety assets where there is
minimal community tolerance for reduced service levels. (One cannot imagine a
situation in which the community would say that it is okay for the police
department not to have running vehicles.)
2. Debt Finance Replacement of the Asset — Financing replacement of an asset
either through bonds, leases or some other type of loan is always a viable
solution once an asset fails (assuming that the City has good credit). The
downside of purchasing/constructing assets using loans is, of course, that the
City would then have to find money within its annual operating budget to pay
ITEM NUMBER: C - 4
DATE: 02/13/06
. back not only the principal amount, but interest as well. Assuming no change in
City revenues, this would also result in a reduction of service levels as programs
were cut in order to make payments on the debt.
3. Replace the Assets Using Current Reserves — The City may also accumulate
reserves in order to replace certain assets, certain groups of assets, or have a
general emergency replacement fund for those items which become critical at
any given time. The City also earns interest on these reserves, helping defray
the cost of replacing the asset when necessary. The downside of this strategy is
that the public sees this as money that can be spent now on new assets. (Worry
about tomorrow, tomorrow.)
Because the City had deferred the replacement of even the simplest fixed assets in
order to balance its budget, by the mid 1990s, things had reached critical mass. The
City was suffering the embarrassment of having police cars routinely break down while
responding to a call, departments trying to complete tasks with only one working
computer in the department, and of course a failing road and infrastructure system. As
part of the 1998 Financial Plan, Council adopted a strategy to go about establishing
replacement reserves for the most critical day to day assets.
Today an annual amount is charged to each department for replacement of its
computers and vehicles. These reserves are fully funded as part of the Technology
Maintenance & Replacement Fund and the Vehicle & Equipment Replacement Fund.
The Council also set strategies to begin funding equipment replacement; however due
to budget constraints, the City has not been able to include a full year's equipment
replacement amount in the budget and the deficit from years of not funding this reserve
still exists. The City has, however, been very successful in obtaining public safety
grants in recent years, which have helped to replace items such as breathing
apparatuses for the fire department and emergency communications equipment for the
police department. As other agencies are also looking for alternate means of funding,
and state and federal agencies run up against tighter budgets, the availability of grant
funds is reduced and the competition for them has increased.
Council's strategy for the building replacement reserve has been to attempt to fund an
estimated full year's annual replacement each year and look for opportunities to reduce
the accumulated reserve deficit from previous years. Since instituting the annual
transfer to the Building Maintenance & Replacement Fund, the City has spent the
majority of this on much needed repairs of deferred maintenance items, leaving very
little in building replacement reserves.
Road maintenance is another area with a reserve deficit. It is estimated that the City of
Atascadero needs to spend approximately $2,750,000 annually to maintain it's over 140
miles of road. (This annual expenditure would not improve the roads, but only keep
them in the shape they are in today.) At Council's direction, the Atascadero Roads
93
ITEM NUMBER: C - 4
DATE: 02/13/06
Program was developed to focus the City's efforts on maintaining and protecting the
roads of Atascadero in an organized, efficient and cost-effective manner. Since the
inception of the Atascadero Roads program, the City has used a variety of funding
sources including LTF Funds, Street Impact Fee Funds, Traffic Congestion Relief Funds
and competitive grant funds, along with an annual General Fund contribution of
$250,000 to make considerable progress toward the backlog of City road maintenance
issues. However, there still remains a large accumulation (over $30 million) of road
maintenance issues that need to be addressed.
Unknown Items
Annual Reserve
Fund
Requirement
2005-2006
Reserve Fund
Strategy
Reserve (Deficit)
Balance 6-30-06
Street Maintenance
$ 2,750,000
$ 1,193.000
$ (30,700.000)
Building Replacement
606.000
313,300
(13,741,000
Technology Replacement
89,930
89.930
-
Vehicle Replacement
231.080
231,080
several million
Equipment Replacement
310,000
35.000
(1,397,000)
Parks Infrastructure
Replacement
200.000
-
(3,793.000
Unknown Items
The City's assets include more than just buildings, equipment, vehicles, roads, and
computers. Also included are storm drains, catch basins, manholes, bridges,
sidewalks, curbs, gutters, medians, traffic signals, park infrastructure and parking lots.
Because of funding limitations, there is no current funding of reserves for these items.
The reserve deficit for these items is estimated to be over $34 million. The City has
been able to address failure of these items as they arise, either by not funding
replacement, or by using reserves; however as the storm drains increasingly begin to
fail and the park infrastructure continues to deteriorate, this strategy will not work in the
long run.
Measurement # 7 — Service Level Consistency
Another issue to consider is how important it is to the organization and constituents that
services levels are consistently maintained. Looking back a decade and a half ago, this
was a key concern. A less fiscally conservative policy was in effect during that time,
and when the economy became sluggish, reserves were insufficient to carry the City
through the tight times. Services were cut. Many families had to seek alternate sources
for youth recreational activities. Parks and Public Safety services were at a bare
minimum. Employees were laid off. The few employees that remained to run the City
•
Estimated at
several million
Storm Drain Replacement
unknown
-
dollars
Estimated at
Other Infrastructure
several million
Replacement
unknown
-
dollars
The City's assets include more than just buildings, equipment, vehicles, roads, and
computers. Also included are storm drains, catch basins, manholes, bridges,
sidewalks, curbs, gutters, medians, traffic signals, park infrastructure and parking lots.
Because of funding limitations, there is no current funding of reserves for these items.
The reserve deficit for these items is estimated to be over $34 million. The City has
been able to address failure of these items as they arise, either by not funding
replacement, or by using reserves; however as the storm drains increasingly begin to
fail and the park infrastructure continues to deteriorate, this strategy will not work in the
long run.
Measurement # 7 — Service Level Consistency
Another issue to consider is how important it is to the organization and constituents that
services levels are consistently maintained. Looking back a decade and a half ago, this
was a key concern. A less fiscally conservative policy was in effect during that time,
and when the economy became sluggish, reserves were insufficient to carry the City
through the tight times. Services were cut. Many families had to seek alternate sources
for youth recreational activities. Parks and Public Safety services were at a bare
minimum. Employees were laid off. The few employees that remained to run the City
•
ITEM NUMBER: C - 4
DATE: 02/13/06
• were overworked and frustrated. Morale was at an all time low. Recruitment during the
recovery period was difficult at best. That fear of instability and lay offs is still alive
today in the minds of many employees and employee associations. The fiscal
sustainability policy that is currently in effect is that of putting aside reserves in good
times and then using those reserves during down periods to achieve stable operations.
This was a critical step in 1992 on the path to recovery. The important question to ask
now is, is this policy still relevant? Staff believes it is. The constituency and employees
are expecting stability in the organization more than ever. It builds confidence in the
people to know they can depend on their government (and their employer) for their
needs and services, regardless of the state of the economy.
Measurement 8 — Opportunities
Previous Councils have wanted the flexibility to take advantage of opportunities as they
arose. Reserves have been a tool to achieve such goals. The purchase of the Hay and
Feed property and Paloma Park were opportunities that came up quickly. Council was
able to maximize those opportunities and purchased both properties. Financing can be
another option to use in this type of situation, but at times procuring financing can take
longer than expected, and opportunities may dissolve. Staff firmly believes that it
continues to be important to have reserves that give the Council flexibility with such
opportunities.
Measurement 9 — Future Commitments
The City has made financial obligations that will affect future budget cycles. For
example, when construction is complete on the Youth/Community Center, the Center
will require an operating budget that is estimated to be at least $500,000 annually. In
an effort to address some of the reserve deficits in buildings and streets, the Pavilion is
scheduled to receive much needed improvements of approximately $150,000, the
Police station will receive repairs to the lobby and a new roof for $50,000, and one
additional mile of road will be paved annually. Maintenance on new assets such as the
downtown streetscape, creek trails, and neighborhood parks (in the communities of
Apple Valley, De Anza, and Las Lomas) will also be required. The City continues its
commitment to public safety through additional expenditures in Police Department
recruiting, and expands resources for the community with the addition of an affordable
housing management assistant. All of these commitments are valuable to the
community, and it is the City's responsibility to ensure that there are sufficient resources
to fulfill these obligations.
Interest Earnings
The measurements discussed in this document provide guidelines to a thought process
that should be undertaken when developing a financial reserve policy. But there is one
aspect that is often overlooked when deciding on the appropriate level of reserves. The
• City's reserves are invested; therefore, they generate interest revenue. This interest on
95
ITEM NUMBER: C-4
DATE: 02/13/06
reserve funds can be viewed as a kind of 'endowment' that provides additional General •
Fund operating revenues that can fund important services to residents. Conversely, as
reserves are spent and not replaced, that `endowment' disappears along with the
reserves, further depleting the availability of funding for such things as parks
maintenance and public safety.
Look at the Big Picture
Nine criteria have been analyzed in order to ascertain what constitutes a prudent
reserve for the City of Atascadero. While each of these is an important measurement,
they should not be looked at individually but instead as a whole. They must also be
considered within the framework of the financial picture for the entire organization rather
than just the General Fund.
If each reserve was to be considered individually, it might be recommended that the City
reserve 10% of sales tax in case a major sales tax provider closes its doors, plus three
months' worth of expenditures for natural disasters, plus $3.8 million for annual cash
flow needs, plus $2 million on hand just in case an opportunity comes up, etc. Each
item listed is an individual event, and, in theory, could all happen at the same time, but
the risk of that happening is minimal. It would be very conservative to keep the
cumulative amount of what would otherwise be prudent individual reserves. Instead it
may be sensible to reserve for a more likely combination of events (such as the need for
our annual cash flow obligation and the loss of State revenue at the same time) while •
having a contingency plan for the more unlikely events (a major natural disaster, a once
in a lifetime opportunity and the need for our annual cash flow obligation all at the same
time.)
In the event the City's General Fund could not meet its cash needs because of an
unlikely string of events, there may be other places to look within the organization. For
example, as the Wastewater Fund has an available cash balance that the General Fund
can borrow in an emergency situation, the need for redundant reserves in the General
Fund goes down. If the other funds of the City have very few cash reserves, the
General Fund loses that "safety valve" and may consider the need to increase its
reserves.
Recommendations
General Fund reserves are at an all time high, but this is expected as part of the City's
overall financial strategy of putting money away in the good times to carry us through
the bad times. In line with this strategy, the City should have its highest level of
reserves just prior to an economic slowing. This way, the City can use those reserves
to carry it through the down times and into the next economic boom. Staff believes that
an economic slowing is just on the horizon and recommends that the City maintain its
policy of accumulating its reserves in periods of abnormal revenue growth and using
s
M.
ITEM NUMBER: C - 4
DATE: 02/13/06
r those reserves in periods of slow or no growth. This reserve amount should ebb and
flow with the City's normal economic cycle.
It is also recommended that the General Fund maintain at least the prior year's
maximum ongoing cash flow needs in reserves. This would prevent the necessity of the
City having to borrow funds to meet its regular operating activities. Staff further
recommends that the Council maintain a very conservative project cash flow reserve for
the next few years. The restoration of the Historic City Hall building (an estimated $30
million project), and the construction of the Youth Center (over $5 million), are major
capital projects that are being funded in large part through reimbursement grants. Staff
will be evaluating and analyzing the timing of reimbursement payments throughout the
Youth Center Project in order to evaluate cash flow strategies for the much larger
Historic Cityhall Project.
Staff also believes that it is prudent that the City always maintain an amount equal to
three months of General Fund expenditures in reserves in order to insulate the City from
the effects of unexpected events such as raids from the State, large economic swings,
or natural disasters. However, with the current year's need for a conservative cash flow
reserve and the availability of Wastewater funds in the event of an emergency, staff
believes that an overlap of this reserve with the cash flow reserve is appropriate.
Staff further recommends that Council continue fully funding replacement reserves for
is technology and vehicles, and partially funding reserves for streets, buildings, and
equipment. Staff will continue to look for opportunities to decrease these reserve
deficits through grants and other funding sources.
Conclusion
It is important that the City of Atascadero maintain a prudent level of reserves. The City
has exposure to certain risk factors when looking at future revenues. What constitutes a
prudent level of reserves is different for each city. There is, however, a series of
measuring tools by which the City can examine its financial base and determine an
appropriate level of reserves for the City. Using these tools, it has been suggested that
the amount of $7.2 million, or reserves roughly equal to 44% of the City's present
General Fund operating budget is not unreasonable. It has been noted that the reserves
of the City of Atascadero serve in an endowment -like fashion that provide General Fund
operating income of approximately $325,000 in interest earnings. Any consideration to
reduce reserves by allocating funds to a capital project must also consider this negative
effect on the City's operating budget.
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