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AGENDA i
ATASCADERO CITY COUNCIL
REGULAR: MEETING F
ATASCADERO ADMINISTRATION BUILDING
6500 PALMA
FOURTH FLOOR, ROTUNDA ROOM
OCTOBER 22,_ 1991
7:00 P.M.
This agenda is prepared and posted pursuant tb the require-
ments of Government Code Section: 54954.2. By list�ng a topic on
this agenda, the City Council has expressed its intent to discuss
and act on each item. In addition to any action ideIntiified in the
brief general description of each item the action that may be tak-
en shall include: A referral to staff with specific requests for
information; continuance; specific 'direction to staff concerning
the policy or mission of the item; discontinuance of consideration;
authorization to enter into negotiations and execute agreements
pertaining to the item; adoption or approval; and, disapproval.
Copies of the staff reports or other documentation relating to
each item of business referred to on the agenda are on file in the
office of the City Clerk, available for public inspection -during
City Hall business hours. The City Clerk will answer. any questions
regarding the agenda.
RULES OF PUBLIC PARTICIPATION:
* Members of the audience may;speak on any item on the agenda.
* A person may speak for five (5) minutes.
* No one may speak for a 'second time until everypne `wishing to
speak has had an opportunity to do so.
*
No -one may speak more than twice on any item. j
* Council Members may question any speaker; the ;#peaker may
respond but, aftertheallotted time has expirod, may not
initiate further discussion.
* The floor will then be closed to public partic1pation 'and .
open for Council discussion.
Call to Order ?
Pledge of Allegiance
Roll Call
City Council Comments;
Proclamation: "Hospice Month", November 1991
1
CoffMITY FORUM:
The .City Council value's and encourages exchange of ideas and
comments from you, the citizen. The< Community 'Forum period is
provided to receive comments from the public on matters other than
scheduled agenda items. To increase the effectiveness of Community
Forum, the following rules will be enforced:
* A maximum of 30 minutes will be allowed for Community Forum,
unless Council authorizes an extension.
* All remarks shall be addressed to Council, as a whole, and
not to any individual member thereof.
No person shall be permitted to make slanderous, profane or
personal remarks against any Council Member, commissions and
staff.
A C00IITTER REPORTS (The following represent ad hoc or standing
committees. Informative status reports will be given, as felt
necessary. ) :
1. S.L.O. Area Coordinating Council/North 'Coastal Transit
2. Solid/Hazardous Waste Management Committee
3. Recycling Committee
4. Economic Opportunity Commission
5. City/School Committee
6. Traffic Committee
7. Downtown Interim Sign Committee
8. County Water Advisory Board
9. Economic Round Table
10. B.I.A.
11. Colony Roads Committee
B. CONSENT CALE�iDAR:
All matters listed under Item B, Consent Calendar, are consid-
ered to be routine, and will be enacted by one motion in the form
listed below. There will be no separate discussion on these items.
A member of the Council or public may, by request, have any item
removed from the Consent Calendar, which shall then be reviewed and
acted upon separately after the adoption of the Consent Calendar:
1. CITY ;COUNCIL MINUTES SEPTEMBER 24 1991
2. SELECTION OF TRAFFIC CIRCULATION STUDY CONSULTANT
3. AWARD CONTRACT FOR WASTEWATER PUMPING STATION #5 UPGRADE STUDY
4. AWARD OF BID #15-91 FOR PAVEMENT STRIPING OF VARIOUS CITY
STREETS
2
5. TENTATIVE PARCEL MAP 12-89, 10785 EL CAMINO REAL - Request for
a time extension on subdivision of 10.0 acres into four lots
(Colombo/North Coast Engineering)
6. TENTATIVE PARCEL MAP 23-87, 11605 SAN MARCOS ROAD Request
for a time extension on subdivision of 10.55 acres into two
lots containing approximately 5.2 acres each (Vaughan/Vaughan
Surveys)
7. BOARD OF APPEALS VACANCIES--DIRECT CITY CLERK TO ADVERTISE
S. UNDERGROUND UTILITIES PROJECT--MORRO .ROAD
C. HEARINGSLAPPEARANCES:
1. ORDINANCE 233 ADDING CHAPTER 5 TO TITLE 4 OF THE ATASCADERO
MUNICIPAL CODE REQUIRING; THE DISPLAY OF STREET ADDRESS NUMBERS
(Recommend motion to waive reading in full and approve on
first reading by title only)
D. REGULAR BUSINESS:
1. TENTATIVE PARCEL MAP 07-91 - AGREEMENT (Plotkin) (Cont'--d from
10/8/91)
E
2. RESOLUTION NO. 101-91 - REVISING & ESTABLISHING WRITTEN POL-
ICIES AND PROCEDURES FOR USAGE OF ' PARKS, RECREATION & ZOO
FACILITIES, AND REVISING AND ESTABLISHING FEES FOR THEIR USE
3. VISITORS & CONFERENCE BUREAU ANNUAL BANQUET REQUEST
4. NATIVE TREE ASSOCIATION STEERING COMMITTEE
S. DOWNTOWN STREET IDENTIFICATION SIGNS AND SUPPORT POLES (Cont'd
from 10/8/91)
6. NO SMOKING ORDINANCE CONSIDERATION
7 . ORDINANCE NO. 232 - Amending the Official Zoning Ordinance
relative to the allowed; height of fences, hedges and walls
located within required front yard setback areas and side yard
setback areas where the side yard lies adjacent to a street
(Recommend motion to waive reading in full and approve on
second reading by title only)
3
E. INDIVIDUAL DETERMINATION AND/OR ACTION:
1. City Council
Z. City Attorney
3 City Clerk
4. City Treasurer
S. City Manager
4
P R O C L A M A T I O N
"HOSPICE MONTH"
NOVEMBER, 1991
WHEREAS, Hospice is a unique humanitarian organization dedi-
cated to quality care for the terminally ill and the dignity of the
human experience; and
WHEREAS, In 1990 Hospice provided home care and counseling
services to over 1166 individuals in our communities; and
WHEREAS, There are currently 102 volunteers, including visit-
ing in-home volunteers, bereavement, administrative and office
volunteers and medical and social consultants; and
WHEREAS, Compassionate professionals and volunteers provide
appropriate competent care in an environment suitable to one's
• personal individuality; and
WHEREAS, Tree lighting ceremonies will occur in our City and
county during the second week in December with the lighting of
holiday trees with brilliant white bulbs, each in honor of a loved
one; and
WHEREAS, November is "National Hospice Month";
NOW, THEREFORE, I, Alden Shiers, Mayor of the City of Atasca-
dero do hereby proclaim the month of November as "Hospice Month".
ALDEN F. SHIERS, Mayor
City of Atascadero, CA
October 22, 1991
REPORT TO CITY COUNCIL Meeting Date: 10/22/91
• CITY OF ATASCADERO Agenda Item #B-1
Minutes of City Council Meeting of 9/24/91
•
•
Crawford Multari & Starr_ MEETING AGENDA
!i
�.. DAT 10 2 1iTEM J B-2
October 11, 1991
Mayor and City Council
City of Atascadero
i 6500 Palma Avenue
Atascadero, CA 93422
Dear Mr. Mayor and City Council Members,
Greg Luke asked me to "recap" for you the selection process for the Circulation
Element consultant.
This past summer you retained my firm to assist City staff in the administration of
several circulation related projects: the updated Circulation Element and
related Environmental Impact Report (ESR), a Safety Study, and a conceptual
design for improvements to EI Camino Real. The first step has been to select a
consulting firm who is expert in these areas.
A scope of work for all of the projects was developed by Greg Luke, Henry
• Engen and myself. I prepared a Request for Proposal (RFP) which was sent to
eight well-known and highly respected traffic engineering/planning firms.
Seven of the eight firms submitted written proposals. All the proposals included
statements about the firms' qualifications, their approach to the projects, staff
assigned to different tasks, a proposed budget, scheduie and references. The
written proposals were reviewed by Greg Luke, Henry Engen, me and Mike
Harmon of the San Luis Obispo Area Coordinating Council. Based on these
reviews, five of the seven firms were invited to make presentations and to be
interviewed.
Each firm was allotted approximately one hour. They made 20-30 minute
presentations to the review panel, then fielded questions from the reviewers.
The panel consisted of Greg Luke, Steve DeCamp, Bonita Borgeson and Austin
Carlton, a representative from CalTrans. I participated in the interviews as a
questioner, but was not involved directly in the rankings.
The following five firms were interviewed:
DKS Associates
Fehr and Peers Associates
Omni-Means
Penfield Smith and Korve Engineering
• TJKM Associates
•:u? ,•tl" • . I i :L.p.
i)tw I;A 1+'f•iOt i14W.} •11 i6 8
IliyuU(:1 .il.. ;iutlu r . ! t•'
Atascadero City Council
October 11, 1991
Page 2 •
Most of the firms included a subconsultant to prepare the EIR; some firms
included a landscape architect subconsultant to assist with the El Camino Real
planning.
The review panelists were asked to rate the top three firms in order. These
ratings were used to rank the firms. The results were as follows:
1. DKS Associates (with Denise Duffy & Associates, EIR subconsultant, and
SEDES, landscape architecture subconsultant)
2. Omni-Means (with Valley Planning Associates, EIR subconsultant, and
RRM Design Group, landscape architecture subconsultant)
3. Fehr and Peers Associates (with EIP, EIR subconsultants)
I was then instructed by Greg Luke to call references for the top firm. I not only
called their listed references but also other clients who were not explicitly listed.
They all highly recommended DKS.
We are currently working out the details of the work scope and the contract with
the consultants, and should be bringing you the contract for your consideration
shortly.
The process generated several fine proposals from highly qualified firms. I
believe the committee has made an excellent choice to do this work for the City.
If you have any questions, please call me or Greg Luke. Thank you for the
opportunity to assist on these projects.
Sincerely,
Michael Multari
cc: Greg Luke, Ray Windsor
•
Crawford Multarl&Starr planning •architecture•public policy
• REPORT TO COUNCIL Meeting Date: 10/22/91
CITY OF ATASCADERO Agenda Item• B-3
THROUGH: Ray Windsor, City Manager
FROM: Greg Luke, Director of Public Works
SUBJECT•
Contract Award for Wastewater Pumping Station #5 Upgrade Study
RECOMMENDATION•
Award Upgrade Study Contract to Brown and Caldwell Consultants
BACKGROUND•
The upgrade of Wastewater Pumping Station #5 is part of the
Wastewater Divisions 1991-92 Capital Improvement Plan which was
previously approved by council. This study is being solicited so
that an informed determination can be made as to the best upgrade
option based upon reliability, maintainability and cost. As part of
• this study the consultant is being asked to examine the station's
existing force main and to attempt to analyze it's condition and/or
life expectancy.
OPTIONS: Consultant Study Fee
John Carollo Engineers $23,476.00
Boyle Engineering $14,875. 00
Engineering Science $13, 100. 00
Brown and Caldwell $12 , 500. 00
DISCUSSION•
Discussion of consultant proposals and basis of staff
recommendation is presented on attachment "A" pages 1 and 2 .
FISCAL IMPACT•
$12,500.00 to be deducted from the Wastewater Divisions budget
for the upgrade of Pumping Station #5.
August 22, 1991 •
Wastewater Pumping Station #5 Upgrade
Summation/Analysis of Engineering Proposals
It is staff's opinion that all four engineering firms which
tendered proposals, for conducting a study of upgrade options for
Wastewater Pumping Station #5 (PS#5) , are qualified to perform the
study.
John Carollo Engineers tendered a impressive and complete
proposal however their asking fee of $23,476 is nearly double that
of the next highest bid and is therefore considered eliminated as
a possible consultant for this project.
Boyle Engineering tendered the second highest bid of $14,875.
$3, 014 of this proposal is for an analysis of the possibility of
operating lift stations tributary to PS#5 in a sequenced motif.
Staff does not consider this an option at this time and since no
other firm included this task in their proposal $3 ,014 can be
subtracted from Boyle's total proposal price which would lower
their total fee to $11,861. $3 , 223 of the remaining fee is for •
evaluation of the existing systems hydraulic performance and
physical condition of the force main. For these evaluations, Boyle
would require the City to perform certain tasks which could be
difficult and/or costly to accomplish. The data gained in the
performance of these tasks may also be of questionable value. This
part of Boyle's proposal could also be eliminated which would bring
the total study fee down to $8638. However, the Request for
Proposal does require that some analysis of the force main's
condition be attempted. Even with the fee for this task eliminated
from their proposal, Boyle's fee would still not be the lowest. In
addition, the project team which Boyle proposes to assemble for
this study is not as impressive as the project team that was
assembled by the firm which did submit the lowest priced proposal.
Engineering Science (ES) tendered a very worthy proposal for
$13, 100. However, this was not the lowest bid and considering that
the existing station was designed by ES it does not seem wise to
yield additional funds to them for services such as performing
" . . .a hydraulic analysis of the entire pumping/force main system to
determine the hydraulic capacity of the system" when much of this
information should already be known by the systems designer.
•
1
•
Brown and Caldwell Consultants (BC) tendered the lowest bid at
$7, 500 although they recommend that they be allowed to perform a
computer surge analysis of the force main system for an additional
$5, 000. BC's approach to the study appears to be very straight
forward. BC proposes to conduct a comprehensive and thoroughly
developed study report even though they already have a conceptual
idea of what their final recommendation will be. Their conceptual
design consists of modifying the existing pump station's structure
and replacing the present pumps with pumps which are compatible
with the present station's existing electrical equipment and
standby power in an effort to keep their design affordable.
However, in an effort to design a pumping system which will not
cause Hydraulic Transients (water hammer) to develop in the force
main, BC recommends that a Computer Surge Analysis be conducted at
the additional cost of $5, 000 (bringing the study's total cost to
$12, 500) .
The existing force main from PS#5 transports 72% of the City's
• wastewater flow to the City's treatment facility. A failure of this
line could be disastrous. The City of Atascadero has had to replace
smaller force mains in the past because of failures caused by water
hammer. The replacement cost of the PS#5 force main is estimated to
be over one million dollars. In an effort to prolong the use of
this force main it is staffs recommendation that a Computer Surge
Analysis be conducted as part of the PS15 study. Although we are
not prepared to replace this force main at this time, as an added
benefit, when Atascadero is in a position to replace the PS15 force
main, this computer analysis can be used to design a new force main
which is less susceptible to damage from Hydraulic Transients.
Staff recommends awarding Brown and Caldwell Consultants the
contract for conducting a study of Wastewater Pumping Station #5
and also for conducting a computer analysis of the surge conditions
within the existing force main. Total cost, $12, 500.
2
•
REPORT TO CITY COUNCIL AGENDA ITEM: B-4
CITY OF ATASCADERO
THROUGH: Ray Windsor, City Manager MEETING DATE: 10/22/91
FROM: Andrew J. Takata, Director Cv<--
Department of Community Services -
SUBJECT:
BID NUMBER 91-15 - PAVEMENT STRIPING OF VARIOUS CITY STREETS
RECOMMENDATION:
Staff recommends City Council award Bid Number 91-15, in the amount
of $22 ,547.97 to:
SAFETY STRIPING SERVICE, INC.
P.O. BOX 6940
VENTURA, CA. 93006
DISCUSSION:
Safety Striping Service, Inc. was the only response received from
an invitation to bid on the above street striping project.
The invitation to bid was placed in the legal advertisement section
of the local newspaper and sent to five known striping companies.
Staff has reviewed the background and qualifications of Safety
Striping Service, and has found them to be excellent. Safety
Striping Service received the 1990 bid for pavement striping
services. The company does have equipment to meet the needs of the
bid specifications.
FISCAL IMPACT:
Funds sufficient to fund this contract have been allocated for
fiscal year 1990/91.
AJT:kv
;bidstripe
Attachments - Bid Summary
Bid Proposals
BID SUMMARY •
TO: Andy Takata, Director
Community Services Department
FROM: Lee Raboin
City Clerk
BID NO. : 91-15
OPENED : 10/14/91 2:00 p.m.
PROJECT: Street Striping
I received and opened today, the following bid:
Bidder Name & Address Bid Amount
Safety Striping Service, Inc. $22,547.97
P.O. Box 6940
Ventura, CA 93006
I will note that this bid was the only response received from the
five vendors notified and from the bid advertisement.
•
Attachments: 1 bid
s
' CITY OF ATASCADERO R E C `{ `
i OFFICE OF THE CITY CLERK
6500 PALMA AVENUE
f ATASCADERO, CA. 93422
BID FORM c-TM HEH-.
BID NUMBER 91-15
The undersigned bid for furnishing to the City of Atascadero all
labor, materials, equipment, transportation, services and supplies
necessary to complete this project is as follows:
$22,547. 97
In compliance with 1Ef is invitation forbid, and subject to all the
conditions thereof, the undesigned offers, and agrees, if this bid
is accepted within 17 days from the date of the opening, to
complete this project at he p ice quoted.
v• `�BIDDER: Safety Str in Service Inc.
TITLE: By: K.W. Spitler Secretary_
ADDRESS'-PQ Box 6940 Ventura ca 93006
DATE: October 1 , 1991
Please place this bid in a sealed enveloped marked ;Bid Number 91-15
and address to:
City of Atascadero
Office of the City Clerk
6500 Palma Avenue, Room 208
Atascadero, Ca. 93422
The City of Atascadero reserves the right to reject all bids or to
accept or reject any portion thereof unless otherwise specified by
the bidders.
--------------
• .i
B I D
P AVEXEN T . S T R I P I N G
Bid Number 91 - 15
The undersigned agrees to provide safety striping using reflective
paint, incorporating the use of beads as follows:
Item Approx. Qty. Description Unit Total
Price Price
1 39,300 feet 4" Edge Line n4 1572 . 00
2 149,290 feet 4" Broken Line . 0325 4851 . 9
3 10,169 feet 4" Single Solid 0425 412. 18
Line
4 107,550 feet 4" Double Solid . 12 12906 - on
Line •
5 22,398 feet Continuous Left .11 2461 _ 78
Turn Lane
6 4,026 feet 8" Single Solid . 08 322 . 08
Total Bid F.O.B. Atas: S 22 .547 . 97
*PAINT BRAND NAME: (Rapid Dry) Peryo
BEADS BRAND NAME: Cataphote
(Shall meet State specifications)
It is understood that this is an informal bid and that the City of
Atascadero reserves the right to reject any and all bids and/or waive
any informalities or irregulartites in any bid which the City may
deem to be in the best interests of . the City of Atascadero.
Awards will be made with due regard to quality, service, and price.
The appointed City representative reserves the right to be sole
judge, therefore.
Services are to be provided within 30 days from the date of the
award, and notice to proceed and actively pursued until completion of
project.
•
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO ITEM: B-5
Through: Ray Windsor, City Manager Mtg. Date: 10/22/91
Via: Henry Engen, Comm. Dev. Director File No: TPM 12-89
From: Steven L. Decamp, City Planner 110
SUBJECT:
Request for a time extension for Tentative Parcel Map 12-89 (subdi-
vision of 10. 0 acres into 4 lots) at 10785 El Camino Real -
Colombo/North Coast Engineering
RECOMMENDATION:
Per the Planning Commission' s recommendation, approval of a time
extension to August 22, 1992.
BACKGROUND:
• On October 1, 1991 , the Planning Commission considered the above
referenced subject on its consent calendar (no public testimony was
received) . The Commission unanimously voted to extend the approval
date to August 22, 1992.
:ps
Attachments: Staff Report - October 1, 1991
cc: Genevieve Colombo
North Coast Engineering
ITEM: A. 4
M E M O R A N D •
U M
TO: Planning Commission
FROM: p.�Doug Davidson, Senior Planner
RE: Tentative Parcel Map 12-89 - Colombo/North Coast Eng.
DATE: October 1, 1991
The above referenced map was originally approved by the Planning
Commission on August 1, 1989 and subsequently approved by the
City Council on August 22, 1989.
This request for a time extension is to allow the applicant
additional time to complete all the Conditions of Approval. The
road improvement plans have been approved, as well as the road
maintenance and offer of dedication agreements. Upon final
inspection of the private road, the map will be ready for final •
approval by the City Council. To ensure that the applicant files
the map in a timely manner, the map should be extended for one
year.
RECOMMENDATION:
Staff recommends approval of a one year time extension for
Tentative Parcel Map 12-89, extending the approval date to August
22, 1992.
Attachments: Staff Report
•
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Iter - �
Through: Ray Windsor, City Manager Meeting Date: 8/22/89
File Number: TPM 12-89
From: Henry Engen, Community Development Director 4.
SUBJECT:
Subdivision of one parcel containing approximately 10.0 acres
into four (4 ) lots . Lots 1 and 2 will contain 2 . 0 acres, Lot 3
will contain 1 . 0 acre, and Lot 4 will contain 5 . 0 acres at 10785
E1 Camino Real (Genevieve Colombo/Glen Lewis) .
RECOMMENDATION:
• Approval in accordance with Planning Commission recommendation
based on the the Findings contained in the staff report dated
August 1 , 1989, and the attached revised Conditions of Approval .
BACKGROUND:
The Planning Commission held a public hearing on the above-
referenced map on August 1 , 1989 and recommended approval of
Tentative Parcel Map 12-89 subject to the Findings and Conditions
of Approval with modification to Condition ##5a as follows :
115a. The design shall include 20 foot of paving with two
foot graded shoulders within a 28 foot right-of-way. "
HE:ph
Attachment: Planning Commission - Revised Conditions of Approval
Planning Commission Staff Report - August 1 , 1989
cc: Genevieve Colombo
Glen Lewis
•
Planning Commission •
REVISED CONDITIONS OF APPROVAL - 8/1/89
Tentative Parcel Map 12-89
10785 E1 Camino Real (Colombo)
August 1, 1989
CONDITIONS OF APPROVAL:
1. Water shall be obtained from the Atascadero Mutual Water •
Company. Water lines shall exist at the frontage of each
parcel prior to recordation of the final map.
2. The newly created lots shall be connected to the public
sewer. All annexation fees in effect at the time shall be
paid prior to recordation of the final map.
3. All existing and proposed utility, pipeline, open space, or
other easements are to be shown on the final map. If there
are building or other restrictions related to the easements,
they shall be noted on the final map.
4 . Grading, drainage, and erosion control plans, prepared by a
registered civil engineer, shall be submitted for review
and approval by the Community Development and Public Works •
Departments prior to recordation of the final map.
5 . Improvement plans for the proposed private access, prepared
by a registered civil engineer, shall be submitted to and
approved by the Community Development and Public Works
Departments. Said plans shall include, but are not limited
to:
••�= a. The design shall include 20' of paving with 2' graded
shoulders within a 28 foot right-of-way.
b. Plans shall include measurers to preserve and protect
any existing trees within the access easement.
6. Improvement plans for El Camino Real, prepared by a
registered civil engineer, shall be submitted to and
approved by the Community Development and Public Works
Departments. Said plans shall include, but are not limited
to:
a. The design shall include paveout from the cut edge of
existing pavement to 40' from centerline, including
feathering or crown correction as required by the City
Inspector.
b. The design shall include a City standard curb, gutter,
and 10' sidewalk. .
Planning Commission revised condition (8/1/89)
• C. Plans shall include measures to preserve and protect
any trees within the public right-of-way.
7. Construction of all improvements (public right-of-way and
private access) shall be completed prior to recordation of
the final map.
8 . All relocation and/or alteration of existing utilities shall
be the responsibility of the subdivider.
9. An encroachment permit shall be obtained for all work to be
undertaken within the public right-of-way. Sign an
Inspection Agreement, and a Curb and Gutter Agreement,
guaranteeing that all work will be done and the inspections
paid for, prior to the start of public works construction.
10. All public improvements shall be covered with a 100%
Performance Bond until construction is completed, and by a
10% Maintenance Bond for one (1) year after final approval.
11. A road maintenance agreement, in a form acceptable to the
City Attorney, shall be recorded with the deed to each
parcel at the time it is first conveyed. A note to this
affect shall appear on the final map.
• 12. A fire hydrant shall be located at the corner common to
proposed Lots 2 and 3 on the access easement prior to
recordation of the final map. The exact location and type
of fire hydrant shall be determined by the Fire Department
at the time of review of road improvement plans.
13 . All lot grading and drainage improvements shall require a
written statement by a registered civil engineer that all
work has been completed and is in full compliance with the
approved plans.
14 . An offer of dedication to the City of Atascadero for the
following right-of-way is required:
Street Name: Bane Street
Limits: 20 feet from centerline
15 . Offer for dedication to the public the Public Utility
Easement.
16. Offers of dedication shall be completed and recorded prior
to or simultaneous with the recordation of the final map.
17 . The metal shed located on the line between proposed Lots 1
and 2 shall be removed prior to recordation of the final
map.
18 . A reflectorized house number master sign shall be located at
the intersection of El Camino Real and the private accessway
a •
nd individual reflectorized address signs shall be placed
on the right hand side of the driveway to each individual
lot.
19. Each lot shall have a 10' setback from the accessway. Said
setback line shall be shown on the final map.
20 . A final map drawn in substantial conformance with the
approved tentative map and in compliance with all conditions
set forth herein shall be submitted for review and approval
in accordance with the Subdivision Map Act and the City' s
Subdivision Ordinance prior to recordation.
a. Monuments shall be set at all new property corners
created and a registered civil engineer or licensed
land surveyor shall indicate, by certificate on the
final map, that corners have been set or shall be set
by a date specific and that they will be sufficient to
enable the survey to be retraced.
b. A recently updated preliminary title report shall be
submitted for review in conjunction with the processing
of the final map.
C. A preliminary subdivision guarantee shall be submitted
for review in conjunction with the processing of the
final map.
21 . Approval of this tentative map shall expire two years from
the date of final approval unless an extension of time is
granted pursuant to a written request prior to the
expiration date.
•
• CITY OF ATASCADERO Item: g, 2
STAFF REPORT
FOR: Planning Commission Meeting Date: August 1, 1989
BY: Osteven L. DeCamp, Senior Planner File No: TPM 12-89
SUBJECT:
Request to divide one (1) parcel containing approximately 10 . 0
acres into four (4) lots . Lots 1 and 2 will contain 2 .0 acres,
Lot 3 will contain 1 .0 acre, and Lot 4 will contain 5 . 0 acres.
RECOMMENDATION:
Staff recommends approval of TPM 12-89 based on the Findings for
Approval in Exhibit D and the Conditions of Approval included in
Exhibit E.
SITUATION AND FACTS:
1. Applicant. . . . . . . . . . . . . . . . . . . .Genevieve Colombo
2. Representative. . . . . . . . . . . . . . .Glen Lewis
3. Project Address. . . . . . . . . . . . . . 10785 El Camino Real
4 . General Plan Designation. . . . .High Density Multi-Family
5. Zoning District. . . . . . . . . . . . . .RMF-16
6. Site Area. . . . . . . . . . . . . . . . . . . . 10. 0 acres
7 . Existing Use. . . . . . . . . . . . . . . . .Single Family Dwelling
8 . Environmental Status . . . . . . . . .Negative Declaration posted
July 19, 1989
ANALYSIS:
The application before the Commission proposes the subdivision of
one (1) parcel containing 10 . 0 acres into four (4) residential
lots . Two of the lots would contain 2 .0 acres each, one lot
would contain 1 . 0 acre, and the remaining lot would contain 5.0
acres. The General Plan designates the property for "High
Density Multiple Family" development. The property is located
within the RMF-16 (Residential Multiple Family - 16 units per
• acre) zoning district which is consistent with its General Plan
designation. The Urban Services Line was extended in January of
this year to include this parcel and the parcel to the south.
The minimum lot size for properties zoned RMF-16 which are
located within the Urban Services Line is 0.5 acres. •
The subject property has a single family dwelling and two out
buildings located on what is proposed to become Lot 1 . The rear
portion of the lot has a significant number of trees and has
steeper slopes than the front of the lot. The property to the
north of the site is partially developed with apartments. There
is an approved condominium map for that property. Additional
apartment development has also been approved toward the rear of
the property. To the south is one undeveloped parcel and the
Danish Convalescent Home. The undeveloped parcel is being
pursued by the Atascadero School District for a future school
site. The property to the east is part of the Atascadero State
Hospital .
The applicant' s immediate plans include the retention of the
single family residence on Lot 1, and the construction of new
single family homes on Lots 2 and 3. There are no immediate
plans for development of Lot 4 . Single Family Residences are
allowed uses within the RMF zones. In some cases, however, it
may not be desirable to utilize multiple family zoned land for
single family residences. This property may be one such case.
Although there appears to be an adequate number of apartment
units available to meet current demand, the need for additional
units will occur as population levels continue to rise. The 0
property which is the subject of this subdivision request is
appropriately zoned and has appropriate services available to it
to meet some of that future need. This subdivision will not
preclude such development, but the smaller lots, and the
potential for numerous owners will make comprehensive development
of the site difficult, if not impossible. As indicated above,
however, single family residences are allowed uses in the RMF
zones and the lot sizes proposed here are above the minimum
allowed.
Section 11-8 .209 of the City' s Subdivision Ordinance establishes
standards to be utilized in the design of flag lots. This
Section also contains Findings that must be made prior to the
approval of a flag lot subdivision. The three Findings, and a
brief discussion of each, are as follows:
1 . The subdivision is consistent with the character of the
immediate neighborhood.
There are various size lots located within the vicinity of the
Colombo property. The Bordeaux project contains approximately 27
acres, while the mobil home subdivision to the northwest contains
lots of 3000 to 5000 square feet . Lots ranging from 1 . 0 to 5. 0
acres are not inconsistent with the surrounding area.
2 . The installation of a standard street, either alone or •
in conjunction with neighboring properties is not
feasible.
• Jornada Lane ariv
p ate road serving the Casa Camino Apartments,
is located adjacent to the northern boundary of the subject
property. Further widening of Jornada to serve this property
would be difficult, however, because of the grade differential
present. In addition, the adjacent property owner is under no
obligation to allow access to adjoining properties. Creation of
a 40' right-of-way for a City standard street could significantly
disrupt current improvements on the property.
3. The flag lot is justified by topographical conditions.
In this case, it is not so much topography, as it is the shape of
the original lot that argues in favor of a flag lot subdivision.
The original lot far exceeds the 3: 1 depth to width ratio
standard contained in the City' s current Subdivision Ordinance.
The only practical way to divide a lot such as this appears to be
a flag lot subdivision.
The Conditions of Approval recommended for this map are
consistent with other approvals in RMF zones. Of particular
interest is the requirement for full road improvements along the
E1 Camino Real frontage of the property including curb, gutter
and 10' wide sidewalk. The installation of these improvements,
• along with similar improvements by the School District and the
Danish Convalescent Home, will result in a major improvement to
traffic flow and safety on E1 Camino Real.
CONCLUSIONS:
Although staff does not believe that subdivision of this site
for the purpose of creating single family lots is the best use of
the property, the division is in conformance with the City' s
General Plan, Zoning Ordinance, and Subdivision Ordinance. In
addition, the required Findings can be made to allow for the
creation of the flag lots .
ATTACHMENTS: Exhibit A - General Plan Map
Exhibit B - Zoning Map
Exhibit C - Tentative Parcel Map
Exhibit D - Findings for Approval
Exhibit E - Conditions of Approval
� EXHIBIT A
CITY OF TPM 12-89
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EXHIBIT D - Findings for Approval
Tentative Parcel Map 12-89
10785 E1 Camino Real (Colombo)
August 1, 1989
ENVIRONMENTAL FINDING:
The proposed project will not have a significant impact on the
environment. The Negative Declaration prepared for the project
is adequate.
MAP FINDINGS:
1 . The proposed map is consistent with the applicable General
or Specific Plan.
2 . The design and/or improvement of the proposed subdivision is
consistent with the applicable General or Specific Plan.
3 . The site is physically suitable for the proposed type of
• development.
4 . The site is physically suitable for the proposed density of
development.
5. The design of the subdivision, and/or the proposed
improvements, will not cause substantial environmental
damage or substantially and avoidably injure fish and
wildlife or their habitat.
6. The design of the subdivision, and the type of improvements,
will not conflict with easements acquired by the public at
large for access through or use of property within the
proposed subdivision; or substantially equivalent alternate
easements are provided.
7. The design of the subdivision and/or the type of proposed
improvements will not cause serious public health problems.
SUBDIVISION ORDINANCE FINDINGS:
1 . The subdivision is consistent with the character of the
immediate neighborhood.
2 . The installation of a standard street, either alone, or in
conjunction with neighboring properties is not feasible.
3. The flag lot is justified by topographical conditions.
EXHIBIT E - Conditions of Approval is
Tentative Parcel Map 12-89
10785 E1 Camino Real (Colombo)
August 1, 1989
CONDITIONS OF APPROVAL:
1 . Water shall be obtained from the Atascadero Mutual Water
Company. Water lines shall exist at the frontage of each
parcel prior to recordation of the final map.
2 . The newly created lots shall be connected to the public
sewer. All annexation fees in effect at the time shall be
paid prior to recordation of the final map.
3. All existing and proposed utility, pipeline, open space, or
other easements are to be shown on the final map. If there
are building or other restrictions related to the easements,
they shall be noted on the final map.
4 . Grading, drainage, and erosion control plans, prepared by a
registered civil engineer, shall be submitted for review •
and approval by the Community Development and Public Works
Departments prior to recordation of the final map.
5 . Improvement plans for the proposed private access, prepared
by a registered civil engineer, shall be submitted to and
approved by the Community Development and Public Works
Departments. Said plans shall include, but are not limited
to:
a. The design shall include 20' of paving with 2' graded
shoulders on each side.
b. Plans shall include measurers to preserve and protect
any existing trees within the access easement .
6. Improvement plans for E1 Camino Real, prepared by a
registered civil engineer, shall be submitted to and
approved by the Community Development and Public Works
Departments. Said plans shall include, but are not limited
to:
a. The design shall include paveout from the cut edge of
existing pavement to 40' from centerline, including
feathering or crown correction as required by the City
Inspector.
b. The design shall include a City standard curb, gutter, is
and 10' sidewalk.
C. Plans shall include measures to preserve and protect
any trees within the public right-of-way.
7 . Construction of all improvements (public right-of-way and
private access) shall be completed prior to recordation of
the final map.
8 . All relocation and/or alteration of existing utilities shall
be the responsibility of the subdivider.
9. An encroachment permit shall be obtained for all work to be
undertaken within the public right-of-way. Sign an
Inspection Agreement, and a Curb and Gutter Agreement,
guaranteeing that all work will be done and the inspections
paid for, prior to the start of public works construction.
10 . All public improvements shall be covered with a 100%
Performance Bond until construction is completed, and by a
10% Maintenance Bond for one (1) year after final approval.
11 . A road maintenance agreement, in a form acceptable to the
City Attorney, shall be recorded with the deed to each
parcel at the time it is first conveyed. A note to this
affect shall appear on the final map.
• 12 . A fire hydrant shall be located at the corner common to
proposed Lots 2 and 3 on the access easement prior to
recordation of the final map. The exact location and type
of fire hydrant shall be determined by the Fire Department
at the time of review of road improvement plans.
13. All lot grading and drainage improvements shall require a
written statement by a registered civil engineer that all
work has been completed and is in full compliance with the
approved plans .
14 . An offer of dedication to the City of Atascadero for the
following right-of-way is required:
Street Name: Bane Street
Limits: 20 feet from centerline
15. Offer for dedication to the public the Public Utility
Easement.
16. Offers of dedication shall be completed and recorded prior
to or simultaneous with the recordation of the final map.
17 . The metal shed located on the line between proposed Lots 1
and 2 shall be removed prior to recordation of the final
• map.
18 . A reflectorized house number master sign shall be located at
the intersection of E1 Camino Real and the private accessway
and individual reflectorized address signs shall be placed •
on the right hand side of the driveway to each individual
lot.
19. Each lot shall have a 10' setback from the accessway. Said
setback line shall be shown on the final map.
20 . A final map drawn in substantial conformance with the
approved tentative map and in compliance with all conditions
set forth herein shall be submitted for review and approval
in accordance with the Subdivision Map Act and the City' s
Subdivision Ordinance prior to recordation.
a. Monuments shall be set at all new property corners
created and a registered civil engineer or licensed
land surveyor shall indicate, by certificate on the
final map, that corners have been set or shall be set
by a date specific and that they will be sufficient to
enable the survey to be retraced.
b. A recently updated preliminary title report shall be
submitted for review in conjunction with the processing
of the final map.
C. A preliminary subdivision guarantee shall be submitted •
for review in conjunction with the processing of the
final map.
21 . Approval of this tentative map shall expire two years from
the date of final approval unless an extension of time is
granted pursuant to a written request prior to the
expiration date.
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO ITEM: B-6
Through: Ray Windsor, City Manager Ntg. Date: 10/22/91
Via: Henry Engen, Comm. Dev. Director File No: TPM 23-87
From: Steven L. DeCamp, City Planner
SUBJECT:
Request for a time extension for Tentative Parcel Map 23-87 (subdi-
vision of 10. 55 acres into 2 lots containing approximately 5. 2
acres each) at 11605 San Marcos Road - Tom Vaughan/Vaughan Surveys
RECOMMENDATION:
Per the Planning Commission' s recommendation, approval of a time
extension to September 22, 1992.
BACKGROUND:
• On October 1, 1991 , the Planning Commission considered the above
referenced subject on its consent calendar (no public testimony was
received) . The Commission unanimously voted to extend the approval
date to September 22, 1992.
:ps
Attachments: Staff Report - October 1, 1991
cc: Tom Vaughan/Vaughan Surveys
ITEM: A. 3
MEMORANDUM •
TO: Planning Commission
FROM:P,P•Doug Davidson, Senior Planner
RE: Tentative Parcel Map 23-87 - Vaughan
DATE: October 1, 1991
The above referenced map was originally approved by the Planning
Commission on September 1, 1987 and subsequently approved by the
City Council on September 22, 1987. Since that time, two time
extensions have been granted, extending the approval period to
September 22, 1991. This request for a third time extension was
received on September 12, 1991.
This request for a time extension is to allow the applicant •
additional time to complete all the Conditions of Approval. The
applicant is still working on driveway plans and the associated
soils considerations per map Condition #5. Since this is the
third and last time extension allowed under the Subdivision Map
Act, the access road must be constructed within the next year.
If all Conditions of Approval are not completed by September 22,
1992, this map approval will expire.
RECOMMENDATION:
Staff recommends approval of a one year time extension for
Tentative Parcel Map 12-89, extending the approval date to
September 22, 1992.
Attachments: Request for Time Extension
Staff Report
•
VAUGHAN SURVEYS
630 14th Street • Paso Robles, CA 93446
• (805) 238-5725 • FAX (805) 238-5835
September 10, 1991
City of Atascadero
Planning Department
6500 Palma
Atascadero, CA 93422
ATTN: Doug Davidson
Subject: Time Extension of Parcel Map AT 87-134
Dear Doug:
I hereby request an extension of time for the above
referenced Parcel Map in order to complete the conditions
required for approval. Enclosed please find the required
extension fee for $330. 00.
Sincerely,
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•
CITY OF ATASCADERO Item: B-3
STAFF REPORT
FOR: Planning Commission Meeting Date: 9/1/87
BY: p'•1Steven L. Decamp, Senior Planner File No: TPM 23-87
SUBJECT: Request to subdivide one (1) parcel containing 10. 55
acres into two (2) lots containing approximately 5.2 acres each.
A. SITUATION AND FACTS:
1. Applicant. . . . . . . . . . . . . . . . . . . .Tom and Karen Vaughn
2. Representative. . . . . . . . . . . . . . .Same
3. Project Address. . . . . . . . . . . . . . 11605 San Marcos Road
4. Legal Description. . . . . . . . . . . .Lot 2, Block 80, Atas Col.
5. Site Area. . . . . . . . . . . . . . . . . . . . 10. 55 acres •
6. Zoning. . . . . . . . . . . . . . . . . . . . . . .RS (2. 5 - 10. 0 ac. min. lot
size)
7. General Plan Designation. . . . .Suburban Single Family
8. Existing Use. . . . . . . . . . . . . . . . .Vacant
9. Environmental Status. . . . . . . . .Negative Declaration posted
August 5, 1987
B. ANALYSIS:
The property proposed for subdivision is located in the RS
(Residential Suburban) zone. Minimum lot size in this zone
ranges between 2.5 and 10. 0 acres depending upon the "score" of
various performance standards. For this site, the minimum lot
size criteria are:
Distance from center (16, 000 - 18,000) 0. 60
Septic Suitability (severe) 1. 50
Average Slope (31% - 35%) 1. 75
Access Condition (paved) 0. 40
Neighborhood Character (4. 75 ac. ) 0. 95 •
Minimum Lot Size 5. 20 ac.
Tentative Parcel Map 23-87
September 1, 1987
Page 2
The lot size proposed (5. 2 acres) is equal to the minimum lot
size that would be allowed.
The property proposed for subdivision is very steep with slopes
of between 25% and 48%. These slopes limit residential
development opportunities on the proposed lots. Each lot does
have, however, a site that appears suitable for the construction
of a single family dwelling and septic system. Because of these
steep slopes, the grading required for construction on the new
lots will require Precise Plan review and approval. Precise Plan
review is done at staff level and is dictated by the California
Environmental Quality Act (CEQA) and this City' s guidelines for
its implementation.
The slopes on this property appear to be relatively unstable.
For this reason, the applicant was required to submit a
Preliminary Geologic Investigation. This report, which was
prepared June 27, 1987 by Dr. David Chipping, indicates that
considerable care needs to be exercised in the development of the
• proposed new lots. The existence of this report will be noted on
the final map to insure future purchasers of the findings of the
report. In addition, it will be recommended that the applicant
be required to construct the access road to the property to
insure conformance with the recommendations of the geologic
report.
Development of this site in conformance with the recommendations
of the geologic report and proper engineering standards will
result in appropriate densities for the site and the surrounding
area. Under no circumstances, however, can staff recommend that
this site ever be further subdivided given the knowledge we now
have of the site' s geology and septic suitability.
C. RECOMMENDATION:
Staff recommends conditional approval of TPM 23-87 based on the
Findings in Exhibit C and the Conditions of Approval in Exhibit
D.
ATTACHMENTS: Exhibit A - Location and Zoning
Exhibit B - Tentative Parcel Map
Exhibit C - Findings for Approval
Exhibit D - Conditions of Approval
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EXHIBIT C - Findings for Approval •
Tentative Parcel Map 23-87
September 1, 1987
FINDINGS:
1. The creation of these parcels conforms to the Zoning
Ordinance and the General Plan.
2. The creation of these parcels, in conformance with the
recommended Conditions of Approval, will not have a
significant adverse effect upon the environment. The
Negative Declaration prepared for the project is adequate.
3. The site is physically suitable for the type of development
proposed.
4. The site is physically suitable for the density of
development proposed.
5. The design of the subdivision, and the proposed improvements,
will not cause substantial environmental damage or
substantially and avoidably injure fish and wildlife or their •
habitat.
6. The design of the subdivision, and the type of improvements,
will not conflict with easements acquired by the public at
large for access through or use of property within the
proposed subdivision; or substantially equivalent alternate
easements are provided.
7. The proposed subdivision complies with Section 66474. 6 of the
State Subdivision Map Act as to methods of handling and
discharge of waste.
- Conditions EXHIBIT D Conditions of Approval
Tentative Parcel Map 23-87
September 1, 1987
CONDITIONS OF APPROVAL:
1. Water shall be obtained from the Atascadero Mutual Water
Company. Water lines shall exist at the frontage of each
parcel or its public utilities easement prior to recordation
of the final map.
2. All existing and proposed utility, pipeline, open space, or
other easements are to be shown on the final map. If there
are building or other restrictions related to the easements,
they shall be noted on the final map.
3. Grading, drainage, and erosion control plans for private
driveways and access easements, prepared by a registered
civil engineer, shall be submitted for review and approval by
the Community Development and Public Works Departments prior
to recordation of the final map.
• 4. Improvement plans for the proposed private access, prepared
by a registered civil engineer, shall be submitted to and
approved by the Community Development and Public Works
Departments prior to recordation of the final map.
5. Construction of the private access and driveways shall be
completed prior to recordation of the final map.
6. An encroachment permit shall be obtained for all work to be
undertaken within the public right-of-way.
7. A road maintenance agreement, in a form acceptable to the
City Attorney, shall be recorded with the deed to each parcel
at the time it is first conveyed. A note to this affect
shall appear on the final map.
8. A note shall appear on the final map indicating the existence
of the Preliminary Geologic Investigation, the author, the
date of preparation, and the fact that the report is on file
in the Community Development Department.
9. The fire hydrant located at the intersection of the proposed
access easement and Los Altos Road shall be upgraded to City
standards prior to recordation of the final map.
• 10. A final map drawn in substantial conformance with the
approved tentative map and compliance with all conditions
set forth herein shall be submitted for review and approval
in accordance with the Subdivision Map Act and the City Lot
Division Ordinance prior to recordation.
Conditions of Approval
Tentative Parcel Map 23-87
September 1, 1987
Page 2
a. Monuments shall be set at all new property corners
created and a registered civil engineer or licensed land
surveyor shall indicate, by certificate on the final map,
that corners have been set or shall be set by a date specific
and that they will be sufficient to enable the survey to be
retraced.
b. A recently updated preliminary title report shall be
submitted for review in conjunction with the processing of
the final map.
c. A preliminary subdivision guarantee shall be submitted
for review in conjunction with the processing of the final
map.
11. Approval of this tentative map shall expire two years from •
the date of final approval unless an extension of time is
granted pursuant to a written request prior to the expiration
date.
•
REPORT TO CITY COUNCIL Meeting Date: 10/22/91
• CITY OF ATASCADERO Agenda Item #B-7
Through: Ray Windsor, City Manager
From Lee Raboin, City Clerk
SUBJECT:
Vacancies on the City's Building & Construction Board of
Appeals.
RECO24MENDATION:
Direct the City Clerk to begin the recruitment process to fill
two vacancies on the City' s Building & Construction Board of
Appeals.
BACKGROUND:
On June 11, 1991, the City Council amended its, Conflict of
Interest Code, which broadened the scope of designated employees
• and advisory body members who must file Conflict of Interest
Statements with the City Clerk each year. Following the adoption
of Resolution No. 46-91, I contacted seventeen individuals with a
request to file.
Two members of the Board of Appeals, Jim Rodger and David
Grummitt, objected to the requirement and submitted letters of
resignation. I asked the City Attorney to review the letters and
he, on behalf of the City, responded to both gentlemen with a
request to reconsider their resignations; their positions have
remained firm.
ANALYSIS:
The Building & Construction Board of Appeals was established
by Ordinance No. 44. The 5-member board, as a result of the two
resignations, is now left with only three members.
If given the authority, the City Clerk will begin the
recruitment process.
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: B-8
From: Ray Windsor, City Manage Meeting Date: 10/22/91
SUBJECT: Undergrounding Utilities
RECOMMENDATION:
Information item only; no action necessary.
BACKGROUND:
I am forwarding copies of two letters regarding utilities--one
from PG&E related to the next undergrounding project, and the other
from the Zoological Society related to undergrounding at the zoo,
• Pavilion and Lake Park.
I am also attaching a copy of the minutes from your regular
meeting of November 27, 1990, in which Council directed staff to go
ahead with plans for the next project and to convene the Under-
grounding Committee, as necessary, to accomplish it. This memo is
for informational purposes in order that Council will know that
specific activities related to the Morro Road undergrounding proj-
ect will begin just prior to the end of 1991, leading to actual
construction in early 1993.
RW:cw
Attachments: PG&E letter, dated 10/16/91
Zoological Society letter, dated 9/25/91
City Council minutes excerpt, 11/27/90, pp. 5-6
10, 161,91 09:36 4702
Pacific Gas and Electric Company F;} Rux lia
+•
160 Cow Mcadow F'i1cC
Templeton,CA 93,165
October 16, 1991
Mr. Ray Windsor, City Manager
City of Atascadero
P.O. Box 747
Atascadero, CA 93423
Dear Mr. Windsor:
As you have discussed with Mr. Dave Vega, it is Liftre fur Lhe CiLy
of Atascadero to start planning for another Rule 20A Utility
Underground Project.
This city allocation of funds is currently $478,076.00, and if we
• borrow ahead for three years as allowed, it would be approximately
another $400,000.00, available or a total of $878,076.00, for an
underground project.
As you are aware, the last underground project was in the downtown
area. The city's underground committee at that time, set Morro
Road west of Highway 101, as it's next priority. You should have
minutes of the committee meetings in your files.
My proposed general schedule for a new project would be as
;r.
follows:
1. Late 1991 - Reconvene underground committee to determine
location for project.
2. 1st Qtr 1992 - obtain public input, hearings and resolution by
City Council .
3. Balance of 1992 - Engineering design by all utilities.
4. Begin construction early 1993.
Please contact me at 434-4429, at your convenience, so we can
discuss the details of getting the pruce55 sLarLed for anut.her
underground projecL fur Lhe City of Atascadero.
•
10"16/91 09:35 001
Ray Windsor
October 16, 1991
Page 2 •
I look forward to hearing from you.
Sincerely,
Wayne E. Cooper
Service Planning Supervisor
WEC:rs
cc: DVega
JTHaas •
RCracknell
Dennis McEvoy, Pacific Bell
Silvia Vickers, Falcon Cable TV
•
Zoological Society of S.LO.Co.
Zoological Society of San Luis Obispo County
CHARLES PADDOCK ZOO
ATASCADERO,CAUR
Mr. Ray Windsor, City Manager September 25,191
City of Atascadero
6500 Palma
Atascadero, CA. 93401
Dear Ray;
As I mentioned to you last night at the Council Meeting, I would like
to raise the subject of electric power supply near the front entrance
of the zoo. I have discussed the subject with Dave Vega, Greg Lukes,
Andy Takata and Alan :and we all agree that now is the appropriate
time to address the issue.
At issue is the electric pole located very near the new entrance
structure of the zoo. This structure is designed to carry signboards
• about the zoo and the pavilion. The location of the power pole and
accompanying wires detracts from the visual impact of this high
point of Lake Park.
Dave Vega has told me that this electric feed is the source of the
required three phase service to the new pavilion and that current
plans include undergro unding this service across the park to the
pavilion. I believe that for a very small additional cost involving
moving a few poles and increasing the underground run slightly the
offending pole can be eliminated. This will greatly improve the
appearance of the neje entrance.
The society would appreciate T,rour study of this situation and stands
ready to assist in any non-fiscal manner.
Sincere ;
a . ge C. Beatie
President
�:c; Takata, Metzler, Lukes
•
r
Post Office Box 8 9 Atascadero, California 93423
�r •
METERS) PROPOSED BY THE PLANNING COMMISSION IN ORD"/TO
CONVERT 64 MULTI—FAMILY RENTAL UNITS TO AI PACE
CONDOMINIUMS
i
Henry ngen noted that staff had received a letter from the
Atascade Mutual Water Company late in the day regarding this
appeal ( se Exhibit A) . Mr . Krout , he explained , w�(s requesting
a break so at he could consult letter with the ag¢licants.
The mayor call for a recess at 7:50 p.m. /The meeting was
reconvened at 8: 0 p.m.
Michael Kraut , ttorney for the app,Y'icants, requested a
continuance until th meeting of February ,,12, 1991 and noted that
he was willing to aive any time requirements that would be
imposed upon the City in processing the map application. Mr .
Engen confirmed that t ere would not be a problem with the
proposed time frame.
MOTION: By Councilman Dextea seconded by Councilman Nimmo
to adhere to the req, est and continue the matter until
February 12, 1991 ; m6t on carried 4:0.
C. REGULAR BUSINESS:
1 . AUTHORIZE PURCHASE* PHOTOCOPIER OR POLICE DEPARTMENT
•
i
Chief McHale gave the/'staff report and re ommendations. He noted
that the copier Would be an outrigh purchase and that
maintenance was included in the bid price.
Councilman Shi9. s commended the police chief fo his research and
written suppogt for the recommendation.
There were/no public comments.
MOTION: Hy Councilman Shiers and seconded by Counci man Nimmo
to authorize the bid award to More Office S stems of
San Luis Obispo for the purchase and maintenanc of one
Canon copy machine for the police department at a
combined cost of 510, 168. 13; motion unanimously p sed
by roll call vote.
2. UNDERGROUND CONVERSION OF UTILITIES
The City Manager reported that the original Undergrounding
Committee met in 1986 and came up with a priority list . He
stated that the initial project targeting the downtown had been
CCI1/27/90 •
Page 5
• completed and stated that it was timely to reactivate the
committee and reaffirm support for the next project. In
addition, he reviewed the committee membership and pointed out
appropriate changes.
Councilman Nimmo and Councilman Shiers both expressed that they
were comfortable with the priorities established . Brief
discussion followed . Henry Engen suggested that a Caltrans
representative be appointed to the committee.
MOTION: By Councilman Nimmo and seconded by Councilman Dexter
to reaffirm the undergrounding priority ranking and re-
establish the Undergrounding Committee to be composed
of representatives from PG&E, Pacific Bell , Falcon
Cable and Caltrans; motion unanimously carried.
3. REQUEST TO MEET AT 6:00 P.M. DECEMBER 11TH FOR CREEKWAY M -
ING STUDY SESSION
The foll ing motion was made:
MOTION: \
By .councilman Dexter and seconded. by Cou ilman Nimmo
to convene at 6:00 p .m. on December 1 , 1990; motion
carrie .
D. INDIVIDUAL D T Rpt! NAT ON AN /OR A T N
1 . City Council :
Mayor Lilley announced that t Tre Lighting Ceremony would be
held on the steps at. City Hall n ecember 3, 1990 at 7:00 p .m.
A. Committee Re orts Th following informative status
reports were giv
1 . City/School C mittee - The Ci Manager reported that
this commit a would meet in Dec- ber .
2. North Co stal Transit/S.L.O. Area C rdinating Council
The Ci y Manager indicated that Coun ilwoman Borgeson
woul have a report at the next meeting .
3. cycling Committee - Councilman Shiers an unced that
the subcommittee on green waste would meet hursday,
November 29, 1990.
CC11/27/90
• Page 6
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda item: c-1
Through: Ray Windsor, City Manager Mtg. date: 10/22/91
From: Mike McCain, Acting Fire Chief
SUBJECT:
Ordinance No. 233, Display of Street Address Numbers
Recommend adoption of Ordinance No. 233 requiring the display of street
address numbers and establishing procedures for enforcement.
BACKGROUND:
Emergency responders in Atascadero lose valuable seconds, sometimes
minutes, searching for houses, apartments, and other buildings that do not
have address numbers prominently displayed. This ordinance provides for
a uniform method of displaying addresses, thereby eliminating confusion
for fire, police, and ambulance personnel.
FISCAL IMPACT:
Costs involved in administering this program cannot be determined at this
time. Enforcement of the ordinance would include a penalty for violation
and some cost recovery may be possible through collection of fines levied
by the courts.
ve
•
ORDINANCE NO. 233 •
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF ATASCADERO, CALIFORNIA
ADDING CHAPTER 5 TO TITLE 4 OF
THE ATASCADERO MUNICIPAL CODE
REQUIRING THE DISPLAY OF STREET ADDRESS NUMBERS
THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, DOES
ORDAIN AS FOLLOWS:
Section 1. Chapter 5 is added to Title 4 of the Atascadero
Municipal Code to read as follows:
CHAPTER 5. DISPLAY OF ADDRESS NUMBERS
5-1.101. Display Requirement. All structures that have a
separate address must display their address number. If the loca-
tion of the number or entrance could cause confusion about which
street is involved, the street name must be displayed with the
number.
5-1.102. New Structures. The owner and builder of a new
structure must display the assigned address number before the start
of flammable construction.
5-1.103. Change of Address. Within thirty (30) days after
receiving written notification of an address change, the owner of
an existing structure must display the new number and remove all
obsolete numbers.
5-1.104. Type, Color, Size of Numbers. Address numbers must
be displayed as Arabic numerals and must be a color that contrasts
with the background color which can be read easily from the street.
All numbers and street names must conform to the City' s sign regu-
lations. Minimum number size shall be five (5) inches in height.
5-1.105. Number Location. Address numbers must be displayed
on the building near the entrance. Numbers must be easily seen
from the street. If the location of a building's or unit's main
entrance might not be clear, address numbers must be displayed
where they clearly indicate the entrance's location(s) . Numbers
painted on the curb, while a desirable feature, do not satisfy this
requirement.
5-1.106. Directories. When irregular layout of a multiple-
address development might cause confusion about the location of an
address within the project, a directory board with a map must be
posted at every driveway entrance and main entrance walkway reached
via that walk or driveway. Directories must clearly show the
location of all addresses that can be reached via that walk or •
driveway. A drawing of the directory, fully dimensioned and show-
ing the type and size of letters and numerals, must be submitted to
• ORDINANCE NO. 233
Page two
the Community Development Department for approval. A building per-
mit may also be necessary depending upon size, type of construction
lights, etc. Directories must be easility seen from the street or
sidewalk, as appropriate. Driveway directories must be placed so
that the car of someone pausing to read them can be out of the
street and not block the sidewalk or driveway. Additional interior
directories may be required where necessary to locate an address.
5-1.107. Enforcement. It is hereby made a duty of the Com-
pliance Official to enforce this chapter.
5-1.108. Penalty for violations. Any person found guilt of
violating the terms of this chapter shall upon conviction herein be
guilty of a misdemeanor and shall be punished as set forth in Chap-
ter 3 of Title 1 of this Code.
Section 2. Publication. The City Clerk shall cause this
ordinance to be published once within fifteen ( 15) days after its
passage in the Atascadero News, a newspaper of general circulation,
printed, published and circulated in the City, in accordance with
Section 36933 of the Government Code; shall certify the adopting
and posting of this ordinance and shall cause this ordinance and
this certification, together with proof of posting, to be entered
into the Book of Ordinances of the City.
Section 3. Effective Date. This ordinance shall go into
effect and be in full force and effect at 12:01 a.m. on the 31st
day after its passage.
On motion by Councilmember , seconded by Council-
member , the foregoing Ordinance is approved by the
following roll-call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO, CA
By:
• ALDEN F. SHIERS, Mayor
•
ORDINANCE NO. 233 •
Page three
ATTEST:
LEE RABOIN, City Clerk
APPROVED AS TO FORM:
ARTHER R. MONTANDON, City Attorney
APPROVED AS TO CONTENT:
MICHAEL P. McCAIN, Acting Fire Chief
• REPORT TO CITY COUNCIL
CITY OF ATASCADERO
AGENDA I TEM: -4-4- D-1
Through: Ray Windsor, City Manager Mtg. Date: 10/22/
Via: Henry Engen, Community Dev. Director File No: TPM 07-91
From: Steven L. DeCamp, City Planner#-XA
SUBJECT:
Appeal by Don Plotkin, applicant, of certain Conditions of Approval
imposed for Tentative Parcel Map 07-91 (request for division of one
acres into two parcels, each with a net area of approximately
21, 500 square feet) at 9120 Atascadero Avenue. Specifically, the
applicant is appealing Conditions #1 and #8.
Condition #1 requires the removal of a barn prior to the
recordation of the final map. This barn would become a "noncon-
forming" use pursuant to Section 9-6 . 102 of the Zoning Ordinance if
allowed to remain after creation of the new lot.
Condition #8 requires a contribution to the in-lieu sidewalk fund
to pay the applicant' s fair share of the cost of a walk-to-school
path along Atascadero Avenue.
RECOMMENDATION :
Deny the appeal and approve Tentative Parcel Map 07-91 per the
Planning Cgmmission' s recommendation.
BACKGROUND:
On September 3, 1991, the Planning Commission conducted a public
hearing on the above subject. On a 4: 0: 3 vote (Commissioners
Kudlac, Waage, and Hanauer absent) , the Commission recommended
approval of the parcel map request based on the Findings and
subject to the Conditions of Approval contained in the staff
report. There was discussion and public testimony as evidenced in
the attached minutes excerpt.
:ps
Attachments : Staff Report - September 3, 1991
Letters of Appeal - September 10 & 26, 1991
Minutes Excerpt - September 3, 1991
cc: Don Plotkin
Twin Cities Engineering
MEETING AGENDA
OATE.1 22 1 rMM# D_1
NOTE: THE AGREEMENT PERTAINING TO THIS ITEM WAS NOT AVAILABLE AT THE TIME
OF AGENDA PREPARATION AND WILL BE DISTRIBUTED AT A LATER TIME.
PLEASE PLACE IN YOUR CITY COUNCIL AGENDA PACKAGE FOR OCTOBER 22
REPORT TO CITY COUNCIL DATE: 10/22/91
FROM: Andrew J. Takata, Director ITEM: D - 2
Department of Community Services
THROUGH: Ray Windsor, City Manager
SUBJECT:
PROPOSED RESOLUTION 101-91 —ADOPTION/REVISION OF CITY FACILITIES
POLICIES, PROCEDURES, AND FEES
RECOMMENDATION:
City Council adopt proposed Resolution 101-91 - Adoption/Revision
of City Facilities Policies, Procedures, and Fees.
BACKGROUND:
Due to the expected opening of the Atascadero Lake Pavilion in the
Spring of 1992, and a need to update other facility policies,
procedures, and fees; staff is proposing a revision/adoption of
cumulative revised policies and procedures, and fees for all City
facilities, park rentals, and the Charles Paddock Zoo.
DISCUSSION:
In order to fairly assess fees to be charged for various City
facilities, staff completed an informal survey of local public
agencies and private commercial entities (Exhibit "A" and "B") .
Regarding the Pavilion, staff has also estimated operation costs
and the number of rentals anticipated (see Exhibit C") .
After review of the survey of policies, fees, and estimated
operation costs of the Pavilion, staff developed the attached
revised City Facilities Policies, Procedures and Fees Manual
(Exhibit I) .
It is felt that the policies and fees in this document are in line
with other public agencies and meet the operating expenses of the
City in providing public facilities and services to the public.
It is the philosophy of staff to provide the City facilities in a
"Break even" manner.
Non-profit entities and related fee schedule is listed in the
Facilities Policies, Procedures, and Fees manual, General Policy
section, and attached memorandum (Exhibit "D") . The listing in the
document are non-prof it agencies that are presently acknowledged by
the City for waived or reduced fees for usage of City facilities
because of their non-profit status and the type of public services
rendered.
Staff recommends future waived or reduced fees for city facilities
by non-profit organizations, beginning fiscal year 1992/93, be by
request through the budget process, and authorized by the City
Council as an annual contribution.
AJT:kv .
;fac.fee
RESOLUTION 101-91
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ATASCADERO
'ADOPTING/REVISING
CITY FACILITIES POLICIES, PROCEDURES AND FEES
BE IT RESOLVED by the City Council of the City of Atascadero
to adopt Resolution 101-91, superseding Resolutions 38-88 (Fees for
Usage of Recreation Facilities and Written Procedures for Facility
Rental) and Resolution 27-87 (Establishing Charles Paddock Zoo
Admission Fees) .
WHEREAS, The Government Code provides that fees may be
collected for City parks and recreation facilities and activities;
and
WHEREAS, it is appropriate to establish user fees and
deposits, which cover the cost of providing services requested; and
WHEREAS, it is necessary to establish written policies and
procedures for the use/rental of City facilities; and
WHEREAS, , the new/revised facilities policies, procedures, and
fees shall be as proposed in Exhibit I, and made a part of this
resolution, including admission fees to the Charles Paddock Zoo.
WHEREAS, the City Facilities Policies, Procedures, and Fees
shall become effective immediately, upon adoption.
On motion by Councilperson and seconded
by Councilperson , the foregoing resolution is
hereby adopted in its entirety by the following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
By:
ALDEN SHIERS, Mayor
• Page 1 of 2
Resolution 101-91
ATTEST:
LEE RABOIN, City Clerk
APPROVED AS TO FORM:
ARTHER MONTANDON, City Attorney
APPROVED AS TO CONTENT:
ANDREW J. TAKATA, Director
Department of Community Services
Page 2 of 2
RESOLUTION 101-91
"EXHIBIT I"
CITY OF ATASCADERO
FACILITY
POLICIES, PROCEDURES AND FEES
PREPARED BY:
Staff
Department of Community Services
September 25, 1991
FACILITY POLICIES PROCEDURES AND FEES
INDEX
Facilities Available for Rental. . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Definition of Terms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
General Conditions. . . . . . . . . . . . . . . . . . . . . . 4
Availability of Facilities. . . . . . . . . . . . . . . . . . . . . . . . . . . 4
GeneralPolicy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Enforcementof Rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Right of Full Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Hoursof Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Supervision. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Ceremonial Occasions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Capacity of Facilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Concessions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
AdmissionCharges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Displaying Written Materials. . . . . . . . . . . . . . . . . . . . . . . . . 6
Pamphlets, Articles, Commercial Demonstrations
and Promotion Campaigns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Storage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Damage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Clean Up. . . . . . . . . . . . . . . . . . . 7
Use of Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Dances. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Decorations or Stage Props. . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Prohibited Behavior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Smoking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
AlcoholicBeverages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Abandoned Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Permits and Licenses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Rules and Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Fee and Permit Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Fees. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Classification of Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
General Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Explanation of Basic Fees: : : : : : : : : : : : : : : 14
Additional Charges. . 14
Minimum Charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Refundable Deposit— . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Facility Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
AtascaderoLake Park. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Charles Paddock Zoo. . . 15
City Administration Building. . . . . . . . . . . . . . . . . . . . . . . . . 15
Pavilion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
AlvordField. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Paloma Creek Park. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Equestrian Arena. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
TrafficWay Park. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Sunken Gardens Park. . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . 17
Softball Tournament Guidelines. . . . . . . . . .. . . . . . . . . . . . . . . . 18
Tournament Application Process. . . . . . . . . . . . . .. . . . . . . . . 18
Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Alcoholic Beverage Policy... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
FoodService Policy. . . . . . . . . .I — . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Major/Special Event Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
CITY OF ATASCADERO
DEPARTMENT OF COMMUNITY SERVICES
FACILITIES
AVAILABLE FOR RENTAL
FACILITY DESCRIPTION
ATASCADERO LAKE PARK:
BARBECUE AREA #1 Barbecue pit with seating for approx-
imately 150 people. Electricity
available.
BARBECUE AREA #2 Barbecue pit with seating for approx-
imately 150 people. Electricity
available.
BARBECUE AREA #3 Barbecue pit with seating for approx-
imately 50 people. No electricity
available.
GAZEBO/BANDSTAND: Covered area suitable for concerts,
meetings, etc. Electricity and
lights available.
RANGER HOUSE/MEETING ROOM: A house setting with a conference
room for 27 people maximum. Kitchen
and bathroom available.
PAVILION: 10, 000 square foot facility, suitable
for receptions, dances, meetings, and
special events. See page 16 for room
capacities) . Kitchen facility, and
several various sized meeting rooms
-available.
ALVORD FIELD: Adult sized baseball field with field
lights, bleachers, and restrooms.
TIKI HUT: Conference room for 30 people maximum
capacity. This facility must be
staffed by Zoo personnel. No rest-
rooms available.
1
PALOMA CREEK PARR•
SOFTBALL FIELDS #1&2: Two championship softball fields
with field lighting, bleachers,
and restrooms.
SPORTS OPEN FIELDS: Two large multi-purpose open space
fields suitable for sports activities
or special events.
BASEBALL FIELD: Fenced youth sized baseball field
with bleachers.
EQUESTRIAN ARENA: Multi-purpose equestrian arena avail-
able for daily/annual membership
usage and special events. Arena
lighting and announcer's booth
available.
TRAFFIC WAY PARK:
SOFTBALL FIELDS 1 & 2 : Two youth sized softball fields
No field lighting. Bleachers and
restrooms available. No retrieval of
balls over the outfield fence.
SUNKEN GARDENS PARK: Large multi-purpose grass area
adjacent to City Administration
Building, suitable for special
events.
CITY ADMINISTRATION BUILDING:
ROOM 102 : Conference room for 24 people
maximum capacity.
FOURTH FLOOR ROTUNDA: Large open round room suitable
for large meetings and special
events. Conference/dining for 160
people and assembly capacity for 250
people maximum. Kitchen facilities
available. No alcoholic beverages.
FOURTH FLOOR CLUB ROOM: Conference room for 49 people
maximum.
FOURTH FLOOR KITCHEN: Large commercial sized facility.
Does not include utensils or dishes.
2
DEFINITION OF TERMS
CITY - City of Atascadero
CONFIRMATION A typed confirmation for use of City facilities
under stipulated conditions.
DEPARTMENT - The City of Atascadero, Department of Community
Services.
DIRECTOR - Director of the Department of Community Services.
FACILITY - Any building or park administered by the Department of
Community Services.
RESIDENT - A person living within the incorporated boundaries of
the City of Atascadero.
RESIDENT-GROUP - A business, organization, or group of persons that
reside in the City of Atascadero.
NON-RESIDENT - A person living outside the incorporated boundaries
of the City of Atascadero.
NON-RESIDENT GROUP - A business, organization, or group that do not
meet the definition of resident group.
NON-PROFIT GROUP - Any organized group of persons whose purpose is
not oriented towards private monetary gain. Non-profit status
proof is required.
PROFIT GROUP/COMMERCIAL - Any person or group of people whose
purpose is oriented toward private monetary gain.
PERMIT - A written agreement issued to an applicant under the
authority and conditions the Department of Community Services, and
may include any amendment or supplement to such permit.
PERMITTEE - Any person, group of people, company, or organization
that has received a documented permit confirming a facility
reservation application from the City.
SECURITY DEPOSIT - A refundable deposit submitted to insure
facility is left in same condition as it was rented, with trash
deposited in receptacles and decorations removed.
3
GENERAL CONDITIONS GOVERNING USE OF FACILITIES
The following conditions shall govern the use of facilities, which
are administered by the Department of Community Services.
AVAILABILITY OF FACILITIES:
When use of facilities do not conflict with the City's operations,
programs, activities, maintenance schedule, they shall be available
for use by individuals or groups.
Reservations will be granted at the discretion of the Director on
a first come first served basis.
In the case of conflicting usage, facility authorization is at the
discretion of the Director or his designee.
GENERAL POLICY:
It is the objective of the Department that facilities be used
primarily by groups and individuals for community recreation
activities regardless of race, color, creed, national origin,
religion, sex, economic status, or area of residence of said group
• and/or individual.
ENFORCEMENT OF RULES:
The Director, or his designee, shall enforce or cause to have
enforced, the provisions herein, and shall have the authority to
deny use of facilities to an individual or group who refuses to
comply with the rules and regulations.
RIGHT OF FULL ACCESS:
The Department has the right of full access to activities at all
times to see that rules, regulations, and City and State laws are
complied with.
Hours of operation:
6:00 a.m. - Dusk - Outdoor facilities without lighting
6: 00 a.m. - 10: 00 P.M. - Outdoor facilities with lighting
8:00 a.m. - 1: 00 a.m. - Indoor facilities
The above are the standard hours of operation, unless extended by
authorization of the Director.
4
SUPERVISION:
A Department of Community Services employee shall be at a facility
whenever it is determined necessary by the Director or his
designee. Said Department employee will determine if all rules,
regulations, and laws governing use of the facilities are being
complied with. However, primary responsibilities for conformance
with said rules, regulations, and laws rests with the permittee.
SECURITY:
The Director or designee, at his discretion, may require a security
guard(s) to be present at certain activities. The security
guard(s) shall be present during the time specified by the Director
or his designee. The expense for said security guard(s) shall be
assumed by the permittee. Department personnel shall also be on-
duty, and may request the security guard(s) to remain after the
specified hours if, in the opinion of said personnel, the situation
requires. In such case, the permittee shall directly assume any
expenses for the said security guard(s) , which will be assigned by
City staff at a specified amount.
CEREMONIAL OCCASIONS:
There shall be no use of facilities which may aid any religious
sect, church, creed, or sectarian purpose, or aid any institution .
controlled by any religious creed, church, or sectarian
denomination. Performances, activities, services and presentations
conducted or given at facilities shall neither promote or support
particular religious or philosophical beliefs.
This policy is not intended to exclude religious groups or
individuals from using facilities for performances of music, drama,
dance, etc. , which are predominantly for the purpose of public
recreation and entertainment.
In accordance with widely accepted practice, the City will, upon
approval, permit the use of facilities for ceremonial occasions
such as Christmas pageants and Easter Sunrise Services, provided
that such use is consistent with the foregoing.
CAPACITY OF FACILITIES:
Permittee shall not admit a larger amount of persons in excess of
the maximum capacity posted or documented on the facility
confirmation.
5
• CONCESSIONS:
The Department reserves all concession rights. Programs, records,
tapes, books, and related items may be sold in conjunction with an
event if they relate to a performance or meeting if prior written
approval has been received. Arrangements must be made in advance,
and may be subject to a payment of ten percent (10%) of the gross
receipts or an established concession fee (excluding sports
tournaments) .
ADMISSION CHARGES:
Unless specifically stated and approved in the permit, it is
understood that activities or events held will not be benefit
affairs that no admission will be charged, that no tickets will be
sold, and that no collection or donation will be made.
DISPLAYING WRITTEN MATERIALS (SIGNS, POSTERS, ETC. ) :
No written materials shall be placed in, on, or about
parks/facilities without prior approval of the Director in
accordance with City ordinances.
PAMPHLETS, ARTICLES, COMMERCIAL DEMONSTRATIONS, AND PROMOTION
CAMPAIGNS:
The distribution of pamphlets, sales educational articles,
commercial demonstrations, or promotional campaigns for monetary
gain are permitted only with written approval of the Director or
his designee.
STORAGE:
No receipt, handling, care, or custody of property of any kind
shipped or otherwise delivered to any facility, either prior to,
during, or subsequent to the use of facilities by any permittee is
allowed, unless authorized by the Director or his designee. The
City or it's officers, agents, or employees shall not be liable for
any loss, damage, or injury of such property.
DAMAGE:
Permittee will be responsible for all damage to facility,
appurtenances thereto, and shall be responsible for reimbursement
to the City for any loss or damage to City property caused by such
use.
6
CLEAN UP•
Permittee is responsible for leaving the facility in a clean and
orderly condition. A cleaning/security deposit may be charged for
use of the facility.
USE OF EQUIPMENT:
Special requests for equipment should be noted on the permit
application.
DANCES:
Dances will be allowed at the discretion of the Director. Persons
under 21 will not be permitted at dances serving alcoholic
beverages.
Dances for minors require sponsors or chaperons over twenty one
(21) years of age to be present during the entire event. Security
guards may be required at the discretion of the Director.
DECORATIONS OR STAGE PROPS:
Existing facility decorations may not be removed without the prior
approval.
When decorating, do not fasten any decorations to light fixtures.
Scotch tape, masking tape, thumb tacks, staples, etc. are not
allowed. A special substance called "hold it" may be utilized.
Decorations belonging to the permittee must be disposed of
immediately after the event. Any decorations left shall be
discarded by the department, and the removal effort could effect
the amount of the cleaning deposit refund.
Exit doors, exit lights, fire alarm sending stations, wet standpipe
hose cabinets, and fire extinguishers shall not be concealed or
obstructed by any decorative material or props.
Usage of candles is prohibited.
Any special effects, including curtains, hangings, or props shall
be made of non-flammable material and approved by the Fire Marshal.
PROHIBITED BEHAVIOR:
Illegal activities, the use of profane language, and indecent
conduct shall not be permitted at any time.
7
. SMOKING:
Smoking is prohibited in all indoor facilities.
ALCOHOLIC BEVERAGES:
Alcoholic beverages are allowed in City parks and facialities
(excluding the City Administration Building) . Authorization to
sell alcoholic beverages in City parks may be requested in
coordination with a facility request application for a special
event. Authorization for. such permit will be at the discretion of
the Director or his designee. A permit is required from the State
of California Department of Alcoholic Beverage Control related to
the sale of alcoholic beverages. Proof of liability insurance in
the amount of $1 million dollars is also required for the sale of
alcoholic beverages.
ABANDONED EQUIPMENT:
Any equipment, effects, or decorations of the permittee remaining
on the premises for more than two (2) work days after the
expiration of the permit will be deemed abandoned and disposed of
by .the Department.
PERMITS AND LICENSES:
The permittee has the responsibility to obtain any additional
permits and licenses required by City ordinances or State laws, and
shall furnish evidence of having obtained same to the Department of
Community Services.
RULES AND REGULATIONS:
In order that activities at City facilities can best be enjoyed by
everyone, basic rules of good conduct must be observed. These
include, but are not limited to the following:
1. All City ordinances must be observed.
2. Gambling, the use of profane language, improper conduct,
unusually loud amplified music, or any other activity that creates
a disturbance will not be permitted.
3. The sales of alcoholic beverages without the proper permits is
prohibited.
8
4. No equipment or furnishings shall be removed from a facility
without Director approval.
5. Animals are not allowed in City buildings, except for handicap
assistance purposes, unless Director approval has been given.
6. Failure to comply with the rules and regulations may result in
termination of a facility use permit.
9
FEE AND PERMrr PROCEDURES:
1. An application is required for all groups using the
facilities.
2 . All applications for usage of City parks and recreation
facilities shall be authorized by the Director of Community
Services or his designee, subject to the availability of the
facility. Application forms are available at the Department office
at 6500 Palma Avenue, Room 106 in the City Administration Building.
3 . Applications shall be in attendance at the function for which
application is made. It is recommended that one spokesperson
should be designated, and all arrangements should be made through
this person.
4. Reservations shall be made in the order of receipt of
application pp kation by the Department and subject to the availability of
the facility. All fees must be paid prior to the facility being
confirmed.
5. A refundable deposit may be required at certain facilities and
must be paid in full prior to the facility being confirmed. This
fee shall be refunded only if the facility is left clean after use
and there is no damage. Deposits will be refunded approximately
two to three weeks after the date of the permit.
6. Rental time period must include decorating and cleanup time.
Rental time is adjusted to the next full half hour. The facility
must be vacated promptly at the time specified on the permit.
7. When applicable, all persons using City facilities must obtain
necessary keys from the Department immediately prior to the
scheduled facility use. Keys must be returned to the Department by
the first work day after the rental. A security deposit will be
charged for usage, which includes a key deposit.
8. At certain events, City staff may be assigned to assist at a
rate of $10 per hour. This fee must be paid prior to the event
date.
9. Permits granted on a continuing basis are valid for a period
of six (6) months only.
10. A permit will not be issued under the following conditions:
10
Insufficient Notice: When Department personnel cannot be
scheduled, facilities prepared or other conditions relating to such
use cannot be completed in the time between the date of the request
and the date of the proposed event.
For Hazardous Activities: When activities are of a hazardous
nature, which may endanger persons or property.
Prior Circumstances: When permittee has mistreated facility or
violated facility use policies during a previous occupancy.
When Event Publicized Prior to Approval: When an event has been
publicized prior to receiving approval for facility use.
11. Cancellation of Permit:
By Permittee: To cancel a reservation or change a date, permittee
must give ten (10) working days written notice; otherwise the
regular charge will be retained by the Department. To change the
time of the event, a 48 hour notice is required, if available.
By the City: A permit may be canceled for any of the following
conditions:
A. If the permit is found to contain false or misleading
information.
B. The use or proposed use will be detrimental to the health,
safety or general welfare of the City or to the efficient operation
of the facility for the public welfare.
C. Should any individual, group, members or guests willfully or
through gross negligence, mistreat the equipment/facility, or
violate any of the rules, policies, regulations, terms and
conditions established for use of the facility.
D. Failure to notify the Department staff of cancellation of any
date or dates covered by permit.
E. If permittee defaults on or has not completed all conditions
and requirements for use of a facility.
F. If the facility is needed for public necessity or emergency
use.
11
\ FEES
CLASSIFICATION OF USERS:
The following are classifications of the types of facility users.
The classifications of users are utilized in determining fees for
facility usage.
Group A - City of Atascadero - Atascadero Unified School District,
and organizations recognized for fee waiver by the City.
Group B - Resident individuals - Groups or organizations that are
not oriented toward private monetary gain.
Group C - Non-resident individuals - Groups, or organizations that
are not oriented toward private monetary gain.
Group D - Commercial - Individuals, groups, or organizations
conducting activities for profit.
GENERAL POLICY
When a permit is approved for use of a facility, an hourly or set
fee shall be charged in accordance to the classification of user.
Group A - Fees will be waived for this group provided normal
staffing patterns are maintained. Security deposits will be
charged, if applicable.
Group B - Reduced resident fees and deposits will be charged along
with any additional staffing required for above normal staffing
levels.
Group C - Non-resident fees and deposits will be required along
with any additional staffing required for above normal staffing
levels.
Group D - Commercial/profit fees and deposits will be required
along with any additional staffing fees required for above normal
staffing levels.
Group "A" Recognized Organizations:
* Atascadero Little League, baseball field only
* Atascadero Girls Softball, softball fields only
* North County Youth Soccer, Soccer fields only
* Paloma Equestrian Committee, Equestrian Arena only
12
* Genealogical Society, Room 104-B, City Administration
Building - $100/year
* Atascadero Community Band, Atascadero Lake Park Gazebo only
* North County Football, Soccer fields only
* Atascadero Babe Ruth, Alovrd Baseball Field only
* San Luis Obispo County Zoological Society - Zoo facilities
* Historical Society - First Floor Rotunda and Room 104-A,
City Administration Building -
$1.00/year
13
. EXPLANATION OF BASIC FEES
Fees have been established considering that only the basic facility
is to be furnished. This includes:
1. Normal utilities
2 . Normal maintenance
3. Standard table and chair set-up
4. General supervision
5. Sound set-up with microphone (Pavilion only)
ADDITIONAL CHARGES:
Charges may be assessed for additional set-up, supervision or
technical support provided by the Department (see fee schedule) .
TWO HOUR MINIMUM CHARGE:
Fees, based on an hourly rate, will be charged for facility
reservations. There is a minimum of two (2) hours rental fee for
the Pavilion, Meeting Rooms 1 and 2, and the Administration
Building fourth floor rotunda. All other meeting rooms may be
reserved on a one (1) hour basis.
REFUNDABLE DEPOSIT:
A refundable deposit may be charged on various facilities. The
facility is to be cleaned and returned to its original condition
after an event. Failure to do so may cause the forfeiture of a
portion of or the entire deposit and possible revocation of future
permits. Deposits vary depending on the facility reserved and the
type of activity held.
14
FACILITY FEE SCHEDULE
FACILITY GROUP FEE SECURITY DEPOSIT
DEPOSIT
Atascadero Lake Park:
Atascadero Lake Gazebo A -0- -0-
B $15/day -0-
C $20/day -0-
D $50/day $40. 00
Atascadero Lake Park A -0- -0-
Barbecues 1 or 2 B $25/day -0-
C $35/day -0-
D $50/day $40. 00
Atascadero Lake Park A -0- -0-
Barbecue 3 B $15 -0-
C $25 -0-
D $35 $40. 00
Ranger House A -0- $40. 00
B $5/Hour $40. 00
C $10/Hour $40. 00
D $20/Hour $40. 00
Charles Paddock Zoo: Ages 5 & Under $ -0-
Ages 6-17 $ 1. 00
Ages 18-64 $ 2 . 00
Ages 65 & over $ 1.25
Family Maximum $ 7. 00
City Administration
Building:
4th Floor Rotunda A $-0- $250
B $20/HOUR $250
C $30/HOUR $250
D $50/HOUR $250
CONFERENCE ROOM #102 A -0- -0-
B $5/HOUR $10
C $10/HOUR $10
D $20/HOUR $10
4th Floor Club Room A -0- -0-
B $5/HOUR $10
C $10/HOUR $10
D $20/HR $10
15
Atascadero Lake Park
Pavilion:
Assembly Room #1 A -0- $250
(Maximum Capacity: B $25/HR $250
200 Dining/Conference C $35/HR $250
300 Assembly/Dancing D $60/HR $250
Assembly Room #2 A -0- $250
(Maximum Capacity: B $20/HR $250
100 Dining/Conference C $25/HR $250
150 Assembly/Dancing D $50/HR $250
Assembly Rooms 1&2 Combined A -0- $500
(Maximum Capacity: B $40/HR $500
300 Dining/Conference C $55/HR $500
450 Assembly/Dancing D $100/HR $500
Assembly Room 1,2, & Meeting A -0- $500
Room B $50/HR
(Maximum Capacity: 365) C $70 HR $500
/ $500
D $125/HR $500
MEETING ROOM: A -0- $40
(Maximum Capacity: B $15/HR $40
65 Assembly/Dancing) C $20/HR $40
D $35/HR $40
Kitchen A -0- $250
B $15/HR $250
C $20/HR $250
D $40/HR $250
16
FACILITY GROUP FEE LIGHTS DEPOSIT
ALVORD FIELD A -0- _ $20/HR -0-
Baseball Field B $5/HR $20/HR $200/BASES
C $7.50/HR $20/HR $200/BASES
D - $10/HR $20/HR $200/BASES
Paloma Creek Park:
Softball Fields 1 & 2 A -0- $10/HR -0-
B $5/HR $10/HR $200/BASES
C $7.50/HR $10/HR $200/BASES
D $10/HR $10/HR $200/BASES
OPEN FIELDS A -0- -0-
B $5/HR $4 0 SECURITY
C $7.50/HR $4 0 SECURITY
D $10/HR $40 SECURITY
YOUTH BASEBALL FIELD A -0- -0-
B $5 $200/BASES
C $7.50 $200/BASES
D $10 $200/BASES
Equestrian Arena: :
ANNUAL MEMBERSHIP: ALL GROUPS $15/YEAR - INDIVIDUAL
$25/YEAR - FAMILY
$50/YEAR - GROUP
SPECIAL EVENTS A -0- $200
B $50 $200
C $50 $200
D $200 $200
ARENA PREPARATION
FOR SPECIAL EVENTS: ALL GROUPS $40. 00
(optional)
Traffic Way Park:
Softball Fields 1 & 2 A $-0- -0-
B $5 $200/BASES
C $7. 50 $200/BASES
D $10 $200/BASES
Sunken Gardens Park: A -0- -0-
B $75/DAY $200
C $100/DAY $200
D $150/DAY $200
17
. SOFTBALL TOURNAMENT GUIDELINES
The Atascadero Department of Community Services encourages
organized sports tournaments- for youth and adults, utilizing City
recreational facilities.
The following guidelines include application procedures, general
information and fees.
TOURNAMENT APPLICATION PROCESS:
1. Submittal of tournament application form, approval of
proposed tournament dates and location, and fields used,
and payment of application fees.
Fees:
$150 Non-refundable fee submitted at time application is
submitted.
$ 50 Non-resident tournament sponsor fee (if applicable
2. Sponsor to meet with Adult Sports Recreation Supervisor no
later than one (1) week prior to tournament to review event
schedule, services requested, and options desired. Fees
for the services and options are listed below:
GROUP FEES SERVICES / OPTIONS
A -0- Field use fee
B $5/HR Field use fee (mandatory)
C $7.50/HR Field use fee (mandatory)
D $10/HR Field use fee (mandatory)
$30 Food Concession Fee (optional)
$30 Alcoholic beverage concession fee (optional)
(Alcoholic Beverage Insurance Certificate and
Board of Equalization ABC License required)
$50 Refundable cleaning deposit
(If fields left in clean condition, deposit is
refunded)
$10/HR Scorekeeper services (optional)
$16/FIELD Field preparation (line & drag field)
(optional)
$10/HR Field lights (optional)
$5/BAG Field chalk (optional)
$10/HR Recreation Leader to supervise facility
(May be assigned at the discretion of
Department)
—18
ALCOHOLIC BEVERAGE POLICY
Individuals or organizations may request permission to sell
alcoholic beverages in conjunction with the use of City facilities
(except the City Administration Building) . Permittee shall follow
the procedures hereinafter set forth. It shall be the full
responsibility of the individual or organization to contact the
Department of Alcoholic Beverages to determine the exact
requirements pertinent to the type of use.
1. Groups or individuals wishing to serve alcoholic beverages
must submit an application for permit to use City facilities a
minimum of 30 days prior to the event. Applications may be
obtained at the City of Atascadero, Department of Community
Services, 6500 Palma Avenue, Room 107, Atascadero.
2. The Director of the Department of Community Services approves
or disapproves all requests for the sale of alcoholic beverages at
City facilities.
3. If approved, a letter from the Department of Community
Services will be prepared, authorizing the event, and presented to
the permittee for submittal to the Department of Alcoholic
Beverages, located at 3220 Higuera, San Luis Obispo.
4. A copy of the Department of Alcoholic Beverages sales permit
must be presented to the Department of Community Services prior to
confirmation for use of the facility.
5. A copy of liability insurance in the amount of $1 million
dollars, listing the City as co-insured, for the date(s) of the
event, is required prior to confirmation for the use of the
facility.
6. Security attendants will be required for any event selling or
serving alcoholic beverages in any City building.
19
FOOD SERVICE POLICY
FACILITIES SUITED FOR FOOD AND BEVERAGE SERVICE:
Atascadero Lake Pavilion:
A complete kitchen, offering a facility for various types of food
service. The kitchen is fully equipped with dishes, cups, glasses,
silverware, service accessories, pans, and cookware.
Administration Building 4th Floor Kitchen•
The kitchen has all major appliances. Accessories such as dishes,
utensils, cups, glasses, silverware, and cookware are not
available.
Picnic Areas•
Barbecue pits, electricity outlets (at some sites) , and water are
available.
FOOD PREPARATION FOR SALE/COLLECTION OF DONATION•
Individuals or organizations may request permission to sell or
collect donations for providing food services at the above
locations.
Permittee shall follow the procedures hereinafter set forth. It
shall be the full responsibility of the individual or organization
to contact the County Health Department to determine the exact
requirements pertinent to the type of use.
1. Individual or organization wishing to sell or collect
donations for food services must submit a application for permit to
use City facilities a minimum of seven (7) days prior to the event.
Applications may be obtained at the City of Atascadero, Department
of Community services, 6500 Palma Avenue, Room 107, Atascadero.
2. The Director of the Department of Community Services shall
approve or disapprove all requests for the sale or collection of
donation for food services at City facilities.
3. If approved, the applicant will be required to contact the
County Health Department regarding receiving a permit for food
sales for a temporary event. The north county office is located at
5575 Capistrano, Atascadero (461-6059) .
4. A copy of the County Health Department permit must be provided
to the Department of Community Services prior to confirmation for
use of the facility.
20
MAJOR/SPECIAL EVENT PROCEDURES
Individuals or organizations may request permission to hold major
events at City facilities.
Individuals or organizations may request permission to hold a
major/special event in a City facility by submitting an application
for permit a minimum of twenty (20) days prior to the event.
Applications request information as to:
Type of activity
Number of attractions
Approximate attendance
Information about sponsoring individual/organization
Proposed set-up
Event hours
Road closures
Applications may be obtained at the City of Atascadero, Department
of Community Services, 6500 Palma Avenue, Room 106, Atascadero.
The Director of the Department of Community Services, or his
designee, shall approve or disapprove all requests for
major/special events.
Once an application is submitted, it will be presented to other
City Departments for input.
If approved, the applicant will be notified and a confirmed permit
will be mailed.
The applicant may be required to list names and social security
numbers of all personnel who may operate booths and submit related
food sales permits from the County Health Department.
The applicant may be required to obtain a Business Permit for a
special event from the Administrative Services Department at least
10 days prior to the event.
The applicant may be required to provide portable restrooms,
maintenance staff, police security, and direct special set-ups.
All of the above will be accomplished at the applicant's expense.
The applicant may be required to provide an insurance policy,
naming the City of Atascadero as co-insured, in the amount of
$1, 000, 000 liability and $500,000 property damage.
No equipment will be stored at the City site until one (1) day
prior to the event, at the discretion of the Director. The City is
not responsible for the security of any equipment left at a City
facility.
21
All employees of applicant will adhere to any direction given by
City representatives. Failure to do so may result in cancellation
of the permit without notice.
Non-profit community based organizations may, upon approval of the
Director of the Department of Community Services, charge admission
fees for major/special events.
;FACILITI
22
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EXHIBIT "C"
ATASCADERO LAKE PARR
PAVILION
ANTICIPATED EXPENDITURES AND REVENUES
ANTICIPATED REVENUES:
416 hours maximum rental x $125. 00
(total room rental fee) = $52, 000
Rental of concession stand (contract service) $10, 000
Total = . . . . . . . . . . . . . . . . . . $62 , 000
ANTICIPATED EXPENDITURES:
Operating Costs:
Supplies,small tools and equipment. . . . . . . . . . . . $ 7, 000
Contractual Services:
HVAC system maintenance, alarms, etc. . . . . . . . . . $ 4, 000
Utilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 20, 000
Employee Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 31, 000
Total = . . . . . . . . . . . . . . . . . . $62 , 000
EXHIBIT "D"
REPORT TO PARKS AND RECREATION COMMISSION ITEM:
FROM: Andrew J. Takata, Director
Department of Community services
SUBJECT:
CITY RENTAL FACILITIES - PROPOSED AMENDMENTS TO THE FEES, POLICIES,
AND PROCEDURES
RECOMMENDATION:
The Parks and Recreation Commission recommend the City Council
waive fees or charge minimum amounts to non-profit organizations
listed below for usage of specified facilities.
BACKGROUND:
The Commission reviewed a preliminary draft facilities policy and
procedure document at the May meeting. The document has since been
amended per the Commission's comments.
DISCUSSION:
Attached is the final draft of the facility rental document for
additional review. Staff is looking for direction on what groups
should be recognized by the City for facility fee waiver. The
following are organizations which presently receives waiver of fees
on long-term facility usage:
1. Atascadero Little League. . ; . . . . . . . . . .Baseball field only
2. Atascadero Girls Softball. . . . . . . . . . . .Softball fields only
3. North County Youth Soccer. . . . . . . . . . . .Soccer fields only
4. North County Football. . . . . . . . . . . . . . . .Sports fields only
5. Atascadero Babe Ruth. . . . . . . . . . . . . . . . .Baseball field only
6. Zoological Society. . . . . . . . . . . . . . . . . . . Zoo Tiki Hut facility
only
7. Paloma Creek Equestrian Committee. . . .Equestrian Arena only
9. Historical Society. . . . . . . . . . . . . . . . . . 1st Floor Rotunda &
Conference Room - $1/year
10. Genealogical Society. . . . . . . . . . . . . . . . 1st Floor Conference Room
- $100/year
There are, however, many individual groups who utilize facilities
periodically at no charge due to their non-profit status, which is
presently acknowledged. 0
r,
Staff recommends future waiver of fees be directly related to
receiving an annual City contribution. The groups could request
the City Council, through the budget process for non-profit groups,
support of waiving facility fees.
Example - Little League would, through staff, request funds
including waiver of fees to utilize baseball diamonds. By doing
so, it would better depict the actual City monetary contribution to
each organization.
;facil. 1
AJT:kv
i
i
r
RESOLUTION NO. 38-88
A RESOLUTION OF THE ATASCADERO CITY COUNCIL
REVISING AND ESTABLISHING FEES FOR USAGE OF RECREATION
FACILITIES AND WRITTEN PROCEDURES FOR FACILITY RENTAL.
WHEREAS, the Government Code provides that fees may be
collected for Park and Recreation Activities; and
WHEREAS, it is appropriate to establish user fees and
deposits which cover the cost of providing the services
requested; and
WHEREAS, it is necessary to establish written procedures for
rental of Park and Recreation Facilities;
WHEREAS, a current Fees and Charges Policy was previously
adopted by City Council .
NOW, THEREFORE, the Council of the City of Atascadero does
hereby adopt the attached Fees and Charges Policy Manual as
amended for scheduling recreation facilities, including all
fees for facility rental . This resolution supersedes
Resolution No. 21-87.
On motion by Councilperson _ - BORGESON and seconded
by Councilperson BOURBEAU , the foregoing resolution
is hereby adopted in its entirety by the following roll call
vote:
AYES: COUNCILIIfEMBERH BORGESON, BOURBEAU, HANDSITY, MACKEY AND MAYOR NORRIS
NOES: NONE
ABSENT: NONE
ADOPTED: 6/14/88
CITY OF ATASCADERO
A ! $o�`
ATTEST: y 3 , � r � ). Barbara Norris. Mayor
Boyd ,rSharitz, City dFerk
CITY OF ATASCADERO
PARKS AND RECREATION DEPARTMENT
FEES AND CHARGES POLICY MANUAL
FOR SCHEDULING OF PARKS AND RECREATION FACILITIES
Facilities Available for Rental
Fee and Permit Procedure
Policy Statement
Rules and Regulations
Major Event Procedures
Types of Groups
Fee Schedules
• II
5. Organizations requesting use of the softball/baseball fields for
tournaments or Sunken Gardens shall pay a refundable deposit . This
fee shall be returned only if the facility is left clean after use
_and there is no damage.
b. A written request for a Waiver of Fees may be submitted to the Parks
and Recreation Director for consideration.
7. Appropriate deposits as determined by the Parks and Recreation
Director may be required for groups reserving softball facilities.
There must be paid at least 48 hours prior to the event date.
B. Rental time must include decorating and cleanup period . Rental time
is adjusted to the next full half hour .
9. When applicable all persons using City of Atascadero -facilities must
obtain necessary keys from the Parks and Recreation Department
.immediately prior to the scheduled facility use. Keys must be
returned to the Parks and Recreation Department by the first working
day after rental . A $3 per day fee will be charged for each . day the
key is not returned after the first working day. This rule may be
waived at the discretion of the Parks and Recreation Director .
10. City staff is available at $10 per hour per person to assist the
group . This fee must be paid prior to the event date.
C. POLICY STATEMENT
1 . Recreation facilities shall be available to any group in the
Atascadero vicinity for activities which contribute to the best
recreational , social , cultural , civic , and educational interest of
the citizens of Atascadero . Any dispute regarding the above shall
be referred to the City Manager if necessary, but disputes shall first
be discussed with the Parks and Recreation Director.
2. Applications for use of the City of Atascadero Parks and Recreation
facilities must be filed at least seven days and not more than 30
days prior to the time use of a facility is desired . Resident groups,
as defined below, may reserve a facility 90 days in advance.
A RESIDENT GROUP is defined as an organization whose membership is
composed of at least 51- Percent Atascadero residents, or an organiza-
tion and/or business based in Atascadero .
3. Reservations for the use of City of Atascadero Parks and Recreation
facilities shall be granted at the discretion of the Parks and
Recreation Director for the following activities or groups without
charge and with preference in the following order :
1 . City sponsored or co-sponsored activities ',,
2. Local organizations constituted for the promotion of youth
recreation, education and welfare activities.
3. Service clubs and community service organizations.
D. RULES AND REGULATIONS
1 . All City ordinances must be observed .
2. Gambling , the use of profane language, loud , boisterous talking ,
improper conduct , unusually loud amplified music or any other
activity that creates a disturbance will not be permitted .
3. The City is not responsible for any lost or stolen articles.
4. No equipment or furnishings shall be removed from the premises
without permission the Parks and Recreation Director .
5. City of Atascadero reserves right of full access to all activities_
at any time in order to insure that all rules, regulations and
city and state laws are being observed .
6. All activities must cease at 10 p .m. UNLESS written permission is
granted for a longer period of usage.
7. If damage to City premises or property occurs incident to the
rental , the applicant shall be held responsible.
8. Groups meeting regularly must notify the Parks and Recreation -
Department at least seven days in advance when they are not using
the facility. Groups will be billed until notification is received.
Notification must be completed in writing .
4. Failure to comply with the rules and regulations will result in
termination of facility use at the discretion of the Parks and
Recreation Director .
10. Rental of facilities shall be on a first-come first serve basis
except as discussed earlier . Reservations are not confirmed until
the application is completed and all appropriate fees are paid .
11 . Lessee is required to clean and leave in a sanitary condition the
rental facility used . All equipment must be returned to its proper
place.
12. Any sale and/or consumption of alcoholic beverages shall be subject
to rules and regulations of the ABC.
13. Five calendar days notice is required to cancel or change the
lessee ' s reservation date. Failure to do so will result in a 15%
administration fee.
14. Violation of any of the rules contained herein by lessee shall be,
at the option of the City of Atascadero, sufficient grounds for
evoking existing reservations and/or denying future use by said
lessee of City of Atascadero facilities.
11 . Non-profit community based organizations may, upon application to
the City, charge admission fees for major special events.
F. TYPES OF GROUPS
GROUP A - City sponsored activities. For example, fee based classes or
special events conducted by the City of Atascadero .
GROUP B - Meetings and programs of local organizations constituted for the
promotion of youth recreation, education or welfare activities.
For example, Little League, PTA, etc .
GROUP C - Service Clubs and other organizations constituted primarily for
the promotion of civic improvements. For example, Kiwanis Club ,
Lions Club , Rotary Club , etc .
GROUP D - Local organizations constituted for the promotion of adult or
booster groups of youth recreation, education, or public
recreation. For example, square dance clubs, social clubs,
instructional program groups, sports leagues, etc .
GROUP E - Local , non-commercial group meetings and events. For example
fraternal organizations, church groups, political association
etc . (Private non-profit groups) .
GROUP F - Private parties. For example, showers, wedding receptions , family
reunions, etc . , and non-local non-commercial group meetings and
events. Non-local company picnics or athletic events.
GROUP G - Commercial activities. For example, sporting events, exhibits,
demonstrations, shows, dances , corporate meetings, etc . (profit
oriented activities) .
*Commercial may be defined as any person and/or group charging a fee to
participants. All groups with non-profit status will be exempt from the
commercial classification.
PALOMA CREEK PARK
A No charge
B No charge
C $5 per hour
D $5 per hour
E $5 per hour
F $10 per hour
G $15 per hour
ALVORD FIELD LIGHTS
A $7 per hour
B' $7 per hour
C $7 per hour
D $7 per hour
E $7 per hour
F $7 per hour
G $10 per hour
PALOMA CREEK PARK LIGHTS
LIGHTS ONLY LIGHTS & REFRESHMENT STAND POWER
A $7 per hour $10
B $7 per hour $10
C $7 per hour $10
D $7 per hour $10
E $7 per hour $10
F $7 per hour $12
G $10 per hour $15
PALOMA CREEK PARK
OPEN SPACE PLAYFIELDS
A No charge
B No charge
C No charge
D No charge
E No charge
F No charge
G $25 per hour.
GROUP BARBECUE AREA
A No charge
B No charge
C se per use
D $8 per use
E $B per use
F $B per use
G $25 per use
PALOMA CREEK EQUESTRIAN ARENA
USE OF ARENA PORTABLE MEETING ROOM KEY SECURITY SPECIAL
GROUP PER DAYS* TOILET (PER 2 HOURS ) DEPOSIT DEPOSIT EQUIPMEN
A No charge N/C N/C N/C N/A N/C
B $50 $20 $7.50 $25 $200 $10/use
C $50 $20 $10 $25 $200 X10/use
D $50 $20 $10 $25 - $200 $10/use
E $100 $20 $10 $25 $200 $10/use
F $150 $20 $10 $25 $200 $20/use
G $200 $20 $10 $25 $200 $20/use
** Plus $1 .00 per horse •
INDIVIDUAL USAGE
Use of arena - $3 application fee
Key Deposit (refundable)- $10
Special equipment - $5 per use
r
RESOLUTION NO. 27-87
A RESOLUTION OF THE ATASCADERO CITY
COUNCIL ESTABLISHING
ADMISSION FEES FOR CHARLES PADDOCK ZOO.
WHEREAS , the City of Atascadero manages Charles Paddock Zoo ; and,
WHEREAS, the Government Code provides that fees may be collected for
Park and Recreation activities and facilities ; and,
WHEREAS, it is appropriate to establish user fees which defray the cost
of facility operation.
NOW, THEREFORE, the Council of the City of Atascadero does hereby adopt
Resolution No. 27-87 establishing admission fees for Charles Paddock
: .Zoo. The fees are as follows :
DAILY THURSDAY - MONDAY
Adults - $1 . 00
Children ( 6-17 years) - 50¢
Five and under - Free
TUESDAY AND WEDNESDAY
Admission by Donation
The fee system is effective May 21 , 1987 .
On motion by Councilperson MOLINA and seconded by
Councilperson HANDSITY the foregoing resolution is hereby
adopted in its entirety by the following roll call vote :
AYES: COUNCIL`SEMBERS BORGESON, HANDSITY, MOLINA AND MAYOR MACKEY
NOES: COUNCILWOMAN NORRIS
ABSENT: NONE
ADOPTED: March 24 , 1987
-2- (RES. 27-87)
CITY OF ATASCADERO
Marjor ' e Mackey, Mayor
ATTIM
.ABoyd- ; harit , City Cle
APPROVED AS TO FORM:
*PROVED
reJorg, se City Attorney
AS 0 CONTENT:
Michael Shelton, City Manager
t
PARKS AND RECREATION COMMISSION .MINUTES - DRAFT
j. SEPTEMBER 19, 1991 T
e City Council will also address the island of land that wou e
crea by the realignment, and whether it will be mai ned by
the Count the City.
This item will soon resented to the anning Commission and
then to the City Council inal nation.
MOTION: Chairman ch moves accept the Equestrian
Commit proposed conditions d 2 only, excluding
c ition 3; Commissioner Schulte conds; Motion
carries 4-0 (Commissioner Meyer absent
ITEM 6-B - PROPOSED ZOO ENTRANCE FEE INCREASE:
Due to increasing costs to operate Charles Paddock Zoo and
recent/proposed expansions and renovations of exhibits and the
facility, an entrance fee increase has been proposed. The amount
of increase proposed are as follow:
PRESENT FEES:
Age 5 and under. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ -0-
Ages 6-16. . . . . . . . . . . . . . . . . . . . . . . . . . . 0 . . . . . . . . . . . . a . . . . $ .50
Ages 17 and over. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1.00
PROPOSED FEES
Age 3 and under. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ -0-
Ages 4-16 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1.00
Ages 17-64 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2 . 00
Ages 65 and over. . . . . . . . . . . . . . . . . . . . . . 0 . . . . . . . . . . . . . . $ 1. 00
No public comment is given on this item.
Commissioner Schulte acknowledges the logic for a fee increase, but
suggests modifying the amounts to Ages 4-10 at $.50 and ages 11-16
at $1. 00.
Commissioner Cooper questions the need to increase the entrance
fees and questions continued growth and improvements if fees are
needed to be increased to support the expansions.
Mr. Takata clarifies that the zoo has always operated in a deficit.
The present deficit is approximately $130, 000 per year, which is
offset by current entrance fees to an $80,000 deficit.
Commissioner Smart suggests a maximum family rate and to retain the
present Ages 5 and under rate at $.0.
• The Commissioners agree of a maximum family rate of $7.00.
MOTION: Commissioner Schulte moves the Commission recommend
to the City Council zoo entrance fees be increased to
Age 5 and under - $0, Ages 6-17 - $1, Ages 18-64 -
$2, Ages 65 and over - $1.25 and a maximum family
rate of $7; Commissioner Smart seconds; Motion
carries 4-0 (Commissioner Meyer absent)
TEM 6-C - PARRS AND RECREATION COMMISSION - COUNTY WIDE WORKSHOP
Th committee coordinating the annual workshop has request*/d a
repr sentative from the Atascadero Parks and Recreation Comm ssion
to at nd a September 20th meeting to coordinate the event
Geoff En lish, Recreation supervisor, will attend the/meeting,
represent* g the Department of Community seLRMANPOSITIONS
Chairman Bend volunteers" to attend the mee
ITEM 7 - UNFINISHED BUSINESS:
ITEM 7-A - ELECTION CHAIRMAN AND VICE C FOR
PARRS AND RECREATION COMMISSIONI- 8/1/91 - 7/31/92 :
Staff has requested the Co ission to ra ify their action of August
15, 1991, appointing Commissioner Bench as Chairman and
Commissioner Smart as Vice hairma from August, 1991 to July,
1992.
Ratification is requested becaus the item was an added agenda item
to the August agenda.
MOTION: Commissioner C per rat' ies the appointment of
Commissioner ench as Chas, man and Commissioner
Smart as Vi Chairman for 'a, term from August, 1991
to July, 1 92; Commissioner S`Fhulte seconds; Motion
carries 0 (Commissioner Meyer absent)
ITEM 7-B - ATASCA RO LAKE PARR - LAKEVIEW DRIVExRESIDENT SURVEY
ON TRAFFIC CIRCULATION AND PARKING ALTERNATIVES:
Andrew Takata reviews the results of the informal s�urvey given to
residents a ong Lakeview Drive. The survey favored, a one-way
street, fr m Santa Rosa to- Portola. \
Staff i proposing no parking on Lakeview Drive, on the lake side
of th road. This proposal was not included on the resident
survey. \
I is noted that signs have been ordered to reflect the recently,
educed speed limit for Lakeview Drive. ��
• REPORT TO CIT? COUNCIL Agenda Iter: D-3
CIT? OF ATASCADERO
Through: Ray Windsor, City Manager Meeting Date: 10/22/9
From: Mark Joseph, Administrative Services Director`'
SUBJECT: Annual Visitors & Conference Bureau (VCB) Banquet
RECOMMENDATION: By motion, staff recommends Council make an
exception to its policy of no alcohol in the fourth floor Rotunda
and allow the VCB to hold its annual banquet there. In addition,
staff requests Council direction regarding the issue of alcoholic
beverages in the Rotunda.
BACKGROUNDIDISCUSSION
1. The VCB Banquet
Each year the VCS holds it annual banquet in one of the
cities in the County. This year they have requested that
Atascadero host its banquet in the Fourth Floor Rotunda of City
Hall. The banquet is scheduled for Wednesday, January 29, 1992.
This year's theme is "the International Visitor" and as such,
appears to be very appropriate for Atascadero, considering
Council's recent support for the Bear and Eagle program.
Because the VCS intends to serve beer and wine (in part to
celebrate our local wineries) , an exception to Council's policy
of non-alcohol use must be made in order to allow the event to
occur.
Staff feels making the exception is warranted, considering
the nature of the program and the limited likelihood of any
problems.
Jonni Eylar, Executive Director of the VCB, will be
available to answer questions.
2. Policy re: Use of Alcohol in the Rotunda
The VCB banquet also raises questions of precedent setting,
and it may be timely to gain Council direction on the matter. A
number of policy options are possible:
-Continue the ban on alcohol;
-Allow exceptions by Council action on a case-by-case basis;
-Establish criteria for staff to use in allowing exceptions,
such as requiring security if alcohol is involved.
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: D-4
From: Ray Windsor, City Manager Meeting Date: 10/22/91
SUBJECT: Native Tree Association
REC%IIYIENDATION:
At this time, we are seeking direction from Council as to the
names of individuals who will serve as the seven-member steering
committee.
BACKGROUND:
Council approved the establishment of a Native Tree Associ-
ation on 8/13/91; however, the organizational structure of the
Association was left open at that time. The intent was to es-
tablish a citizen organization charged with facilitating more
proactive activities promoting tree planting, conservation and
education. It is envisioned that the Association will be involved
with Atascadero's Tree City USA designation, Heritage Tree Nomina-
tion, Arbor Day celebrations and input on receiver site locations.
With respect to the membership, we are suggesting an initial
core group of approximately seven volunteers serving as an honorary
board. Council would appoint the board members, and the board
would then solicit membership in the wider association from the
public. The Association would develop its own set of bylaws, goals
and objectives, which would be reviewed and approved by Council.
The City would be involved by having at least one staff member
participating in the Association and by supplying some budgetary
support, if authorized by Council.
RW:cw
Attachment: Report to City Council, meeting date 8/13/91
•
1
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item:
Through: Ray Windsor, City Manager Meeting Date: 8/13/91
Via: Greg Luke, Public Works Director
From: Kelly Heffernon, Administrative Analyst
SUBJECT: Proposal of a City Tree Management Program.
RECOMMENDATION: That Council review and conceptually approve
the Tree Management Program establishing the
following:
1) Adopt a Tree Program
2) Site forestation Program
3) Native Tree Association
The cost of these programs would be paid
through the tree fund.
BACKGROUND:
In February 1991 Council approved a native tree ordinance with the
primary intent of encouraging the maintenance and regeneration of
Atascadero's urban forest. The regulations of that ordinance
outline procedures for tree protection, tree removal and the
mitigation associated with removal such as on-site tree replacement
quotas. As an option to the tree replacement requirement, a
special "tree fund" was established whereby the applicant paid a
specific amount per tree removed. The fund currently stands at
approximately $29,500 (note: $20,000 is in a receivable account
pending final approval of a project) . To date, a decision has not
been made concerning the allocation of the tree fund. Such a
decision will require a nexus between expenditures and tree removal
mitigation. Part of Council's consideration tonight addresses the
apportionment of the tree fund.
From a broader perspective, successful protection and enhancement
of the forested areas in Atascadero will require a proactive
planning approach in addition to regulatory measures. Such a
strategy was taken last February encouraging the plantings of
roughly 1000 oak seedlings at the California Conservation Corps
(CCC) . The intent was to have a "tree bank" that the City could
use for future programs.
ANALYSIS:
Described below are two separate programs utilizing the tree fund •
and seedlings. Together these plans comprise the overall Tree
Management Program. Also discussed below is the establishment of
• a Native Tree Association. The primary purpose of this
organization is to further tree conservation and educational
efforts.
A) Adopt A Tree Program
Description
This program has the dual objective of promoting oak preservation
and educating the public on the care and maintenance of oaks. As
the name implies, any citizen interested in planting and caring for
an oak tree(s) could acquire or "adopt" a seedling(s) free of
charge through the City. To facilitate its objectives, the program
allows for convenient distribution of the seedlings and a variety
of educational resources. The following is an overview of its
structure:
1) Schedule
A) Gather acorns. All interested will collect acorns during
the period of late September through October.
Advertising for the program as a whole and the need of
acorns will start in early September. Advertising
efforts will be directly related to the amount of acorns
• needed.
B) Plant acorns. The CCC will be responsible for planting
as many acorns as necessary to maintain the initial
reserve which stands at about 1000. Planting will occur
in November. PVC tubes three inches in diameter and
thirty inches long will be split in half, secured with
tape and then placed in the ground. Two or three acorns
will be placed in the PVC tube and then thinned to one
seedling after they have grown to approximately 6" tall.
The purpose of the tube is to protect seedlings from
burrowing animals and allow ease of transportation from
the CCC to the City. Splitting the tube is necessary to
remove the seedling for transplanting. All seedlings
shall have tags identifying the species of oak and when
they were planted.
C) Transplanting. Seedlings of approximately eighteen
months growth will be available to the public during
March in conjunction with Arbor Day. Those interested in
adopting a tree will submit a form available at the
Information Desk at City Hall providing basic information
such as name, address, phone number, type of oak desired
and the quantity (not to exceed 10) . They will also
receive a coupon for redeeming the tree(s) . On a
designated day the CCC will deliver to the zoo, still in
• their tubes, the number of oaks requested Plus a 10%
supplement. Information on how to transplant, protect
and care for oaks will be handed out with the seedlings.
Those not picked up will either be given to anyone who •
requests them or replanted at the CCC.
D) Monitoring. To determine the success rate of the
program, the City will periodically contact participants
or make random site visits.
2) Costs
The most significant cost of initially establishing the seedlings
is the PVC tubing used to sprout the acorns, about $1.00 per
seedling. Although we will ask that the tubes be returned for
reuse, it is predictable that many will not. Hence there will
undoubtedly be some replacement costs. An alternative might be to
establish a deposit on the tubes, but this system may be cumbersome
as well as dilute the overall intent of encouraging public
participation.
Other costs for the program include advertising, staff time and
miscellaneous costs. Much of the program can be handled by
community volunteers (see item C, Native Tree Association) . A
rough estimation of the costs appears as follows:
1. Advertising
a. Newspaper
b. Radio
C. Flyers
$500. 00
2. Services and materials
a. Time and materials for preparing an informational
packet on how to transplant, care, protect, and
maintain oaks, plus time for answering specific
questions regarding planting, etc.
$1000. 00
3. Misc.
a. Gas for transporting seedlings from CCC
b. Stickers reminding people to return the tubes
C. Other (including the unpredictable tube replacement
cost)
$250. 00
Total: $1750. 00
The costs allocated for preparing the informational materials will
be the most significant up front cost. Once the program becomes
established, however, the only costs on a yearly basis will be for
advertising and misc. expenses. It is recommended that the cost of
• the program be supported by the tree fund.
B) Site Forestation Program
Description
This program is strictly a City function. Staff determines, with
Council's approval, where and what types of trees are to be planted
on public property. The process is first to determine areas where
native trees are in greatest need. Such criteria for determining
"greatest need" include extent of site disturbance, visibility and
basic lack of vegetation. Other criteria for choosing receiver
sites include ease of access and ability to maintain the plants
sufficiently. Below is a list of possible tree receiver sites,
ranked roughly in order of priority based on the criteria described
above:
1. Paloma Creek Park
2. City Hall parking lot
3 . Alvord Field
4. Traffic Way Park
5. Sunken Gardens
6. Atascadero Lake Park
• 7. Highway offramps and interconnecting streets adjacent to
highways
8. Highway 101 right-of-way (per Landscape Deficiencies
Study: Highway 101)
9. Pine Mountain (17. 3 acres)
10. Wastewater treatment plant
11. School sites
12. Police Dept. facility
13 . Main Fire Station ( 1)
Clearly some of these sites are better suited for establishing
trees. For example, Atascadero Lake Park has been beautifully
landscaped and is currently not in great need of more trees.
Conversely, Pine Mountain lacks a significant amount of its
vegetation. Yet the topography and lack of water inhibits the
establishment and maintenance of trees.
Based on a site inspection of City property, staff recommends that
Paloma Creek Park be earmarked as the first property for
improvement. The justification for this selection includes the
general lack of trees in the area and the accessibility of workers
and water which allows for consistent maintenance. Since the Parks
and Recreation Department is currently responsible for maintaining
all City parks, this site is an attractive choice for establishing
a new tree grove.
Costs
The costs involved with this program are much more intensive than
the Adopt a Tree Program. The most expensive component of the
program is purchasing the necessary equipment for maintenance, such
as irrigation systems. Other costs include purchasing mature
trees, buying planter boxes for transplanting seedlings and
possibly hiring a consultant to help update a park master plan or
create an original landscaping plan. Without completed landscaping
and irrigation plans it is difficult to submit an accurate estimate
of the costs for establishing trees at Paloma Creek Park.
It is therefore recommended that the Public Works Department, in
conjunction with the Parks and Recreation Department, prepare a
landscaping plan for Paloma Creek Park. A target first year's
budget should be established of $10, 000.
C) Native Tree Association
The primary focus of establishing a tree association is to solicit
environmentally concerned citizens who can make valuable
contributions towards the enhancement of Atascadero's urban forest.
Good ideas and strong support can be generated from such an
association. Staff recommends that the City have less involvement
with the structure of this group.
The association could initially be an ad hoc committee appointed by
the Council. Eventually it could evolve into a non-profit •
organization, similar to the Zoologic Society. The Council may
wish to discuss further details of the association's organizational
structure. The objective is to provide the organization more
autonomy and steer from any policy making recommendations to
Council. Again the purpose of this organization is to facilitate
proactive programs with volunteer participation. Logical tasks for
the association include:
1. Ensuring that the City meets the mandates of retaining
its Tree City USA designation.
2 . Overseeing the Heritage Tree Nomination process.
3. Helping to administer Arbor Day.
4. Providing input on receiver site locations.
It is assumed that as individual components of the Tree Management
Program are established and refined, other programs will emerge.
Examples include a Street Tree Program or a Reforestation Program
of degraded private property such as old farmland. The management
of trees in the City is therefore regarded as a dynamic process.
D) Miscellaneous Issues
1) It should be noted that the Site Forestation Program includes
all native trees, not simply oaks. Staff therefore recommends
that the City initiate plantings of other native trees
including: 0
• 1. Madrone
2. California Holly
3. California Black Walnut
4. California Sycamore
Trees can also be maintained at sites other than the CCC including
the wastewater treatment plant, the zoo and various other City
properties.
2) The tree ordinance should specify that trees must either be
planted on-site to directly mitigate trees removed or money be
paid into the tree fund. The decision is currently left to
the applicant's discretion.
FISCAL IMPACT
Approximately $12,000 per year paid through the tree fund.
•
• REPORT TO CITY COUNCIL
CITY OF ATASCADERO AGENDA ITEM: ---4-4- D-5
THROUGH: Ray Windsor, City Manager Mtg. Date: 10/22/91
VIA: Henry Engen, Community Development Director
FROM: Steven L. DeCamp, City Planner /00
SUBJECT:
Downtown Street Identification Signs and Support Poles
DIRECTION REQUESTED:
1. Consideration of the Interim Downtown Sign Committee
recommendation to purchase and install traditionally designed
street identification signs and poles in the downtown.
2. Calendar endorsement of the design of additional street
furniture and street improvements for the downtown.
• BACKGROUND:
A meeting of the Interim Downtown Sign Committee occurred on
Monday, September 30, 1991, for the purposes of reviewing the
design and cost estimate of downtown street identification signs
and support poles. The Committee also reviewed and supported the
selection of additional street furniture and a street improvement
design for the downtown.
ANALYSIS:
The downtown street identification signs are composed of a new
free-standing pole, attached new street identification sign blades
and existing traffic control signs. The post and blades have a
1920' s appearance and have been designed and chosen to be
compatible with the downtown street lights.
A conceptual design of the new street identification sign blade and
the existing sign blade are shown on Attachment A. The custom sign
design is double sided and will be painted a non-reflective dark
green and ivory to match the established theme of the Downtown Sign
Program.
The proposed support pole (see Attachment B) was chosen due to the
round base, fluted accents and three inch support pole which will
be compatible with the existing street lights. The pole will be
• painted black to match the period color and existing lamps. The
custom street identification signs will be secured to the pole with
special bolts to prevent vandalism.
If the Council accepts the proposed sign design the signs may be •
either purchased separately or in quantity. The attached downtown
map specifies the proposed intersections where the sign would be
appropriate. The following cost estimate of the street
identification signs has been prepared for your consideration:
Prototype Pole . . . . . . . . . . . 298.28
Sign Blade . . . . . . . . 325.00
10% Contingency . . . . . 60.00
Total Cost . . . . . . . $683.28 for one sign
Street Identification Sign Program
Poles (21) . . . . . . 5, 170.20 (246.20 ea. )
Sign Blades (42) . . . . . 4,473.00 ( 106.50 ea. )
10% Contingency . . . . . . 950.00
Total Cost . . . . . . $10,593.20 for 21 signs
As an option to receive the substantial cost savings of buying the
signs in quantity, at least 12 poles and 25 signs must be purchased
at one time (Total Cost $6,166.90 for 12 signs) . Installation and
miscellaneous materials can be provided by the City's street crew
at $100.00 per sign and fitted into their normal work schedule.
In addition to the existing street lights and proposed street
identification signs there are a number of supplemental 1920 ' s
period street furniture elements which can be considered. The
attached Downtown Street Furniture drawing represents a family of
possible elements (existing street light, proposed street
identification sign and pole, safety bollard, trash receptacle, and
wrought iron/wood bench) that can compliment the downtown image.
Although the Downtown Master Plan does refer to providing street
improvements within the downtown such as special paving and a
landscaped median along El Camino Real, it does not provide
specific designs nor an implementation schedule. The Community
Development and Public Works Departments have been coordinating the
feasibility and design of completing a pedestrian oriented street
improvement plan for the intersection of Palma and Entrada Avenues.
With the proposed street furniture and street improvements
completed and installed, this central downtown intersection would
achieve a complete image of what the downtown character may be in
the future.
Attachments: A - Proposed Street Identification Sign Blade
B - Street Furniture
C - Downtown Sign Location Map
ST-ID.2/rbm
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REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: D-6
From: Ray Windsor, City Manager Meeting Date: 10/22/91
SUBJECT: Consideration of No Smoking Ordinance
RECOMMENDATION:
Staff is seeking direction from Council as to the level of
formal smoking prohibition they wish to pursue.
BACKGROUND:
In keeping with the growing concerns over the detrimental
effects of smoking, staff began to look at ordinances that would
address smoking prohibition at certain levels of public concern.
• In November 1989, I issued an administrative directive prohibiting
smoking in City Hall offices. Since that time, there has been con-
cern that more formal action be taken through Council.
We are specifically asking direction on the scale of prohibi-
tion--in other words, whether or not we should initially draft an
ordinance formalizing the existing ban in City offices or whether
it should go -further than this to the extent that we cover all City
facilities, other public areas, and whether or not you wish to ad-
dress the private sector, such as restaurants and bars. Staff will
be prepared to draft the appropriate language of an ordinance once
Council' s intent is known.
RW:cw
• 1
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: D-7
Through: Ray Windsor, City Manager Mtg. Date: 10/22/91
From: Henry Engen, Community Dev. Dir. File No: ZC 7-91
Via: Steven L. DeCamp, City Planner
SUBJECT:
Zone Change 07-91 - Amendment to Zoning Ordinance text to allow
fences in excess of 3 feet in height to be located in required
front yard and side yard setbacks adjacent to a street.
RECOMMENDATION:
Approval and adoption of Ordinance No. 232 on second reading.
BACKGROUND:
• On October 8, 1991, the City Council conducted a public hearing on
the above referenced subject, and approved Ordinance No. 232 on
first reading.
HE:ps
Attachment: Ordinance No. 232
•
•
ORDINANCE NO. 232
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ATASCADERO
AMENDING THE OFFICIAL ZONING ORDINANCE RELATIVE TO THE ALLOWED
HEIGHT OF FENCES, HEDGES AND WALLS LOCATED WITHIN REQUIRED FRONT
YARD SETBACK AREAS AND SIDE YARD SETBACK AREAS WHERE THE SIDE
YARD LIES ADJACENT TO A STREET
WHEREAS, the proposed zoning text amendment proposes
standards that are consistent with the General Plan as required
by Section 65860 of the California Government Code; and
WHEREAS, the proposed amendment is in conformance with
Section 65800 et seq of the California Government Code concerning
zoning regulations; and
WHEREAS, the City Council has approved a request submitted
by an interested and concerned member of the community to
initiate the subject text amendment; and
WHEREAS, the proposed amendment does not have a potential to •
result in a significant adverse effect on the environment and is
exempt from the requirements of the California Environmental
Quality Act (CEQA) ; and
WHEREAS, the Atascadero Planning Commission held a public
hearing on September 3, 1991 and has recommended that the
proposed amendment be incorporated into the City Zoning
Ordinance.
NOW, THEREFORE, the Council of the City of Atascadero does
ordain as follows:
Section 1. Council Findings.
I. The proposal is consistent with the General Plan, and
compatible with the stated purpose of the Zoning
Ordinance.
2. The proposal will not result in any significant adverse
environmental impacts.
Section 2. Ordinance Text.
The Zoning Ordinance is hereby amended by the addition of .
language shown on Exhibit A attached hereto and made a part
hereof by reference.
• Ordinance No. 232
Page 2
Section 3. Publication.
The City Clerk shall cause this ordinance to be published
once within fifteen ( 15) days after its passage in the Atascadero
News, a newspaper of general circulation, printed, published and
circulated in the City in accordance with Section 36933 of the
Government Code; shall certify the adopting and posting of this
ordinance and shall cause this ordinance and this certification
together with proof of posting to be entered into the Book of
Ordinances of the City.
Section 4. Effective Date.
This ordinance shall go into effect and be in full force and
effect at 12:01 a.m. on the 31st day after its passage.
On motion by Councilperson and
seconded by Councilperson , the foregoing j
ordinance is hereby adopted in its entirety on the following roll
call vote:
AYES:
• NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By:
Alden F. Shiers, Mayor
ATTEST:
LEE RABOIN, City Clerk
APPROVED AS TO CONTENT:
RAY WINDSOR, City Manager
APPROVED AS TO FORM:
• ART MONTANDON, City Attorney
Ordinance No. 232
Page 3 •
PREPARED BY:
HENRY ENGEN, Community Development Director
•
Ordinance No. �23
Exhibit "A"
Section 9-4. 104(b) of the City of Atascadero Zoning Ordinance is
amended to read as follows (NOTE: text shown underlined is added;
no text has been deleted) :
" (b) Fences, hedges or walls three feet or less in height, when
located in a required front setback.
( 1) Allowed Adjustment: The exemption for fences,
hedges or walls in the front setback that do not
exceed three feet in height may be expanded,
Pursuant to Section 9-1. 112 (Adjustment) , to
include fences hedges or walls UP to five 5
feet in height, provided the following findings
are made in the affirmative by the Community
Development Director:
lil Pillars, posts, or other supporting portions
of the fence do not exceed a height of six
(6) feet; and
jjjj Sight-obscuring portions of the fence
exceeding six (6 ) inches in width do not
exceed two (2) feet in width and are
separated from each other by at least sixteen
( 16) feet; and
(iii) At least 80% visibility will be retained
through portions of the fence that exceed
three (3) feet in height; and
iv The fence is architecturally compatible with
existing structures on the property and
consistent in character and appearance with
other fences and structures in the
neighborhood; and
(y_) The fence will not impair safe sight distance
for vehicular traffic nor result in any other
Potential adverse impact on human health and
safety. "
•