HomeMy WebLinkAboutCC_2024_04_23_AgendaPacket CITY OF ATASCADERO CITY COUNCIL AGENDA
HYBRID MEETING INFORMATION:
The City Council meeting will be available via teleconference for those who wish to participate remotely. The
City Council meeting will also be held in the City Council Chambers and in-person attendance will be available
at that location.
HOW TO OBSERVE THE MEETING REMOTELY:
To participate remotely, residents can livestream the meeting on Zoom, SLO-SPAN.org, on Spectrum cable Channel
20 in Atascadero, and listen live on KPRL Radio 1230AM and 99.3FM. The video recording of the meeting will repeat
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HOW TO SUBMIT PUBLIC COMMENT:
Public comment may be provided in-person or remotely. Call (669) 900-6833 (Meeting ID: 889 2347 9018) to
listen and provide public comment via phone or via the Zoom platform using the link above.
Note that the Zoom participation option is provided to the public as a courtesy in order to facilitate participation.
The City does not, however, guarantee that meeting participation will be available via Zoom. If Zoom
participation is not enabled, or turned off, the meeting will continue with public attendance in-person only.
Written public comments are accepted at cityclerk@atascadero.org. Comments should identify the Agenda Item
Number in the subject line of the email. Such comments will be forwarded to the City Council and made a part of the
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to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under applicable
law. Communications will not be edited for redactions and will be printed/posted as submitted.
AMERICAN DISABILITY ACT ACCOMMODATIONS:
Any member of the public who needs accommodations should contact the City Clerk’s Office at
cityclerk@atascadero.org or by calling 805-470-3400 at least 48 hours prior to the meeting or time when
services are needed. The City will use their best efforts to provide reasonable accommodations to afford as
much accessibility as possible while also maintaining public safety in accordance with the City procedure for
resolving reasonable accommodation requests.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:
Pursuant to Government Code § 84308, City Council Members are disqualified and not able to participate in
any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts),
franchises, discretionary land use permits and other entitlements if the City Council Member received more
than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor,
or any financially interested participant who actively supports or opposes the City’s decision on the agenda
item since January 1, 2023. Members of the City Council who have received, and applicants, contractors or
their agents who have made, campaign contributions totaling more than $250 to a City Council Member since
January 1, 2023, are required to disclose that fact for the official record of the subject proceedings. Disclosures
must include the amount of the campaign contribution and identify the recipient City Council Member and may
be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.
City Council agendas and minutes may be viewed on the City's website:
www.atascadero.org/agendas
Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda
are on file in the office of the City Clerk and are available for public inspection on our website,
www.atascadero.org. Contracts, Resolutions and Ordinances will be allocated a number once they are
approved by the City Council. The Minutes of this meeting will reflect these numbers. All documents submitted
by the public during Council meetings that are made a part of the record or referred to in their statement will
be noted in the Minutes and available for review by contacting the City Clerk's office. All documents will be
available for public inspection by appointment during City Hall business hours.
Page 1 of 33
CITY OF ATASCADERO
CITY COUNCIL
AGENDA
Tuesday, April 23, 2024
City Hall Council Chambers, Fourth Floor
6500 Palma Avenue, Atascadero, California
REGULAR SESSION – CALL TO ORDER: 6:00 P.M.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Funk
ROLL CALL: Mayor Moreno
Mayor Pro Tem Funk
Council Member Bourbeau
Council Member Dariz
Council Member Newsom
A. CONSENT CALENDAR: (All items on the consent calendar are considered routine and
non-controversial by City staff and will be acted upon by a single action of the City Council
unless otherwise requested by an individual Council Member for separate consideration.
Public comment on Consent Calendar items will be invited prior to action on the Calendar.)
1. City Council Draft Minutes – April 9, 2024 Regular Meeting
▪ Recommendation: Council approve the April 9, 2024, Draft City Council
Regular Meeting Minutes. [City Clerk]
2. March 2024 Accounts Payable and Payroll
▪ Fiscal Impact: $3,061,246.36
▪ Recommendation: Council approve certified City accounts payable, payroll
and payroll vendor checks for March 2024. [Administrative Services]
3. Authorization of Use of Digital Signatures and Electronic Documents
▪ Fiscal Impact: None.
▪ Recommendation: Council adopt Draft Resolution, authorizing the use and
acceptance of digital signatures and electronic documents to the greatest
extent allowed by law. [City Clerk]
City Council Regular Session: 6:00 P.M.
Page 2 of 33
4. Information Technology Division Staffing Adjustment
▪ Fiscal Impact: None.
▪ Recommendation: Council:
1. Authorize the City Manager to retitle the Network Analyst position to
GIS/Business Analyst.
2. Amend the fiscal year 2023-2024 monthly salary schedule to include the
new position as follows:
CLASSIFICATION RANGE STEP A STEP B STEP C STEP D STEP E
GIS/Business Analyst 30 6,257.41 6,570.28 6,898.79 7,243.73 7,605.92
Network Analyst 30 6,257.41 6,570.28 6,898.79 7,243.73 7,605.92
3. Authorize the City Manager to execute a Side Letter with the Local 620
Service Employees International Union (SEIU) for the existing
Memorandum of Understanding (MOU), dated July 1, 2021, through June
30, 2024, adding the title of GIS/Business Analyst at the salary range
shown above and removing the title of Network Analyst.
[Information Technology]
5. Contract Plan Check Services Budget Amendment
▪ Fiscal Impact: Estimated additional $80,000 in General Fund expenditures
offset by an estimated additional $80,000 in General Fund revenues.
▪ Recommendation: Council authorize the City Manager to enter into a contract
amendment increasing Interwest Consulting Services’ contract by $80,000, for
a total contract amount of $160,000. [Community Development]
UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any
current issues of concern to the City Council.)
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address
the Council on any matter not on this agenda and over which the Council has jurisdiction.
Speakers are limited to three minutes. Please state your name for the record before making
your presentation. Comments made during Community Forum will not be a subject of
discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed
by the Council. Comments will be allowed for the entire 30-minute period so if the final speaker
has finished before the 30-minute period has ended and a member of the public wishes to make
a comment after the Council has commenced another item, the member should alert the Clerk
within the 30-minute period of their desire to make a comment and the Council will take up that
comment upon completion of the item which was commenced. Any members of the public who
have questions or need information may contact the City Clerk’s Office, between the hours of
8:30 a.m. and 5:00 p.m. at (805) 470-3400, or cityclerk@atascadero.org.)
B. PUBLIC HEARINGS: None.
C. MANAGEMENT REPORTS: None.
D. COUNCIL ANNOUNCEMENTS AND COMMITTEE REPORTS: (On their own
initiative, Council Members may make a brief announcement or a brief report on their
Page 3 of 33
own activities. The following represent standing committees. Informative status
reports will be given, as felt necessary):
Mayor Moreno
1. City Selection Committee
2. County Mayors Round Table
3. Regional Economic Action Coalition (REACH)
4. SLO Council of Governments (SLOCOG)
5. SLO Regional Transit Authority (RTA)
Mayor Pro Tem Funk
1. Atascadero Basin Ground Water Sustainability Agency (GSA)
2. Design Review Committee
3. Homeless Services Oversight Council
Council Member Bourbeau
1. City of Atascadero Finance Committee
2. City / Schools Committee
3. Integrated Waste Management Authority (IWMA)
4. SLO County Water Resources Advisory Committee (WRAC)
Council Member Dariz
1. Air Pollution Control District
2. California Joint Powers Insurance Authority (CJPIA) Board
3. Community Action Partnership of San Luis Obispo (CAPSLO)
4. Design Review Committee
5. Visit SLO CAL Advisory Committee
Council Member Newsom
1. City of Atascadero Finance Committee
2. City / Schools Committee
3. League of California Cities – Council Liaison
E. INDIVIDUAL DETERMINATION AND / OR ACTION: (Council Members may ask a
question for clarification, make a referral to staff or take action to have staff place a
matter of business on a future agenda. The Council may take action on items listed
on the Agenda.)
1. City Council
2. City Clerk
3. City Treasurer
4. City Attorney
5. City Manager
ADJOURNMENT
Page 4 of 33
ITEM NUMBER: A-1
DATE: 4/9/24
CITY OF ATASCADERO
CITY COUNCIL
DRAFT MINUTES
Tuesday, April 9, 2024
City Hall Council Chambers, Fourth Floor
6500 Palma Avenue, Atascadero, California
REGULAR SESSION — CALL TO ORDER: 6:00 P.M.
Mayor Moreno called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.
ROLL CALL:
Present: Council Members Bourbeau, Dariz, Mayor Pro Tem Funk, and Mayor
Moreno
Absent: Council Member Newsom
Others Present: None
Staff Present: City Manager James R. Lewis, Deputy City Manager/City Clerk Lara
Christensen, Administrative Services Director Jeri Rangel, Community
Development Director Phil Dunsmore, Fire Chief Casey Bryson, Public
Works Director Nick DeBar, Police Chief Dan Suttles, City Attorney Dave
Fleishman, and Deputy City Manager – IT Luke Knight.
PRESENTATIONS:
1. Employee Recognition Awards
City Manager Lewis presented the following employees with Service Awards:
• 5 Years: Ryan Gabbard, Police Officer
Scott Groomer, Fire Engineer
• 10 Years: Cindy Chavez, Deputy Director Administrative Services
Amanda Muther, Website & Social Media Technician
Katie Mulder, Lead Zookeeper
Bruce St. John, Senior Building Inspector
Ryan Sloan, Police Officer
City Council Regular Session: 6:00 P.M.
City Council Closed Session: Immediately following
conclusion of
City Council
Regular Session
Page 5 of 33
ITEM NUMBER: A-1
DATE: 4/9/24
• 20 Years: Luke Knight, Deputy City Manager - IT
• 25 Years: Lori Brickey, Finance Technician
2. SLOCOG Presentation on Potential Countywide Self-Help Measure and Draft
Transportation Investment Plan
James Worthley with SLOCOG presented this item and answered questions from the
Council.
Council Member Newsom arrived at the meeting at 6:32 p.m.
A. CONSENT CALENDAR:
1. City Council Draft Minutes – March 26, 2024 Regular Meeting
▪ Recommendation: Council approve the March 26, 2024, Draft City Council
Regular Meeting Minutes. [City Clerk]
2. Declare Vegetative Growth and/or Refuse a Public Nuisance
▪ Fiscal Impact: The City recovers costs for administering this program through
recovery of the cost of abatement in addition to a flat fee of $282, plus a charge
equal to 166% of administrative/contractor costs, and this total charge is
placed on the San Luis Obispo County Special Tax Assessment for the fiscal
year 2024-2025 Tax Roll.
▪ Recommendation: Council adopt Draft Resolution, declaring vegetative growth
and/or refuse a public nuisance, commencing proceedings for the abatement
of said nuisances, and placing all abatement fees on the San Luis Obispo
County Special Tax Assessment for the fiscal year 2024-2025 Tax Roll. [Fire
& Emergency Services]
3. Update on Local Emergency Proclamation Related to Early February 2024
Storms
▪ Fiscal Impact: None.
▪ Recommendation: Council continue the proclamation of the existence of a
local emergency related to early February 2024 storms. [Public Works]
Mayor Moreno opened the Public Comment period.
PUBLIC COMMENT:
The following persons spoke on this item: None.
Mayor Moreno closed the Public Comment period.
MOTION BY: Bourbeau
SECOND BY: Funk
1. Approve Consent Calendar (#A-2: Resolution No. 2024-00x).
AYES (5): Bourbeau, Dariz, Newsom, Funk, and Moreno
Passed 5-0
Page 6 of 33
ITEM NUMBER: A-1
DATE: 4/9/24
UPDATES FROM THE CITY MANAGER:
City Manager Lewis gave an update on projects and events within the City.
COMMUNITY FORUM:
The following persons spoke by telephone or through the webinar: Rabbi Meir Gordon, Geoff
Auslen, Abel Contreras, Tobe Frangie, John Olson.
B. PUBLIC HEARINGS: None.
C. MANAGEMENT REPORTS: None.
D. COUNCIL ANNOUNCEMENTS AND COMMITTEE REPORTS:
The following Council Members gave brief update reports on their committees since their
last Council meeting:
Mayor Moreno
3. SLO Council of Governments (SLOCOG)
Mayor Pro Tem Funk
3. Homeless Services Oversight Council
Council Member Bourbeau
3. IWMA
Council Member Dariz
3. Community Action Partnership of San Luis Obispo (CAPSLO)
E. INDIVIDUAL DETERMINATION AND / OR ACTION: None.
F. ADJOURN TO CITY COUNCIL CLOSED SESSION
Mayor Moreno recessed the Regular Meeting at 7:37 p.m. and called the Closed Session
Meeting to order at 7:38 p.m.
CITY COUNCIL CLOSED SESSION:
1. CLOSED SESSION — PUBLIC COMMENT
2. COUNCIL LEAVES CHAMBERS TO BEGIN CLOSED SESSION
3. CLOSED SESSION — CALL TO ORDER
a. Conference with Labor Negotiators (Govt. Code Sec. 54957.6)
Agency designated representatives: James R. Lewis, City Manager
Employee organizations: Atascadero Professional Firefighters, Local 3600;
Atascadero Police Association; Service Employees International Union, Local
620; Mid-Management/Professional Employees; Non-Represented
Professional and Management Workers and Confidential Employees
b. Conference with Legal Counsel – Existing Litigation
(Government Code Sec. 54956.9)(d)(1)
Name of case: Newton v. City of Atascadero, California Court of Appeal, Second
District, Division 6, Case No. B333543.
Page 7 of 33
ITEM NUMBER: A-1
DATE: 4/9/24
4. CLOSED SESSION — ADJOURNMENT
Announcement(s) of any reportable action(s) taken in Closed Session that occur(s) after the
recess of Regular Session will be made at the beginning of the next Regular City Council meeting
as Closed Session is not recorded or videotaped.
Following Closed Session, the meeting was adjourned at 8:54 pm; no reportable action.
MINUTES PREPARED BY:
______________________________________
Lara K. Christensen
City Clerk
APPROVED:
Page 8 of 33
ITEM NUMBER: A-2 DATE 4/23/24 Page 9 of 33
Check
Number Check Date Vendor DescripƟon Amount
City of Atascadero
Disbursement LisƟng
For the Month of March 2024
5068 03/01/2024 STATE DISBURSEMENT UNIT 283.84Payroll Vendor Payment
5069 03/01/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 23,434.89Payroll Vendor Payment
5070 03/01/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 35,159.42Payroll Vendor Payment
5071 03/01/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 2,756.82Payroll Vendor Payment
5072 03/01/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 2,837.45Payroll Vendor Payment
5073 03/01/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 8,358.34Payroll Vendor Payment
5074 03/01/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 11,261.64Payroll Vendor Payment
5075 03/01/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 15,788.78Payroll Vendor Payment
5076 03/01/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 24,994.51Payroll Vendor Payment
177362 03/01/2024 ANTHEM BLUE CROSS HEALTH 222,605.18Payroll Vendor Payment
5077 03/04/2024 SEIU LOCAL 620 891.57Payroll Vendor Payment
177363 03/04/2024 WEX BANK - BUSINESS UNIVERSAL 11,582.25Accounts Payable Check
177364 03/04/2024 WEX BANK - WEX FLEET UNIVERSAL 7,675.04Accounts Payable Check
5078 03/05/2024 RABOBANK, N.A.72,515.94Payroll Vendor Payment
5079 03/05/2024 EMPLOYMENT DEV DEPARTMENT 22,763.93Payroll Vendor Payment
5080 03/05/2024 EMPLOYMENT DEV. DEPARTMENT 3,225.17Payroll Vendor Payment
177365 03/08/2024 2 MEXICANS, LLC 1,087.75Accounts Payable Check
177366 03/08/2024 ADAMSKI,MOROSKI,MADDEN,333.00Accounts Payable Check
177367 03/08/2024 ALLIANT INSURANCE SERVICES INC 185.00Accounts Payable Check
177368 03/08/2024 ALLTECH SERVICES, INC.975.00Accounts Payable Check
177369 03/08/2024 AM PAC REPAIR 477.50Accounts Payable Check
177370 03/08/2024 AMERICAN WEST TIRE & AUTO INC 2,142.98Accounts Payable Check
177371 03/08/2024 AMERIGAS 245.39Accounts Payable Check
177372 03/08/2024 APPLIED TECHNOLOGY GROUP, INC.106,593.05Accounts Payable Check
177373 03/08/2024 AT&T 805.11Accounts Payable Check
177374 03/08/2024 AT&T 29.39Accounts Payable Check
177375 03/08/2024 AT&T 636.55Accounts Payable Check
177376 03/08/2024 AT&T 225.00Accounts Payable Check
177377 03/08/2024 ATASCADERO HAY & FEED 1,022.19Accounts Payable Check
177379 03/08/2024 ATASCADERO MUTUAL WATER CO.4,183.65Accounts Payable Check
177380 03/08/2024 TERRIE BANISH 300.00Accounts Payable Check
177381 03/08/2024 BASSETT'S CRICKET RANCH,INC.1,051.62Accounts Payable Check
177382 03/08/2024 KEITH R. BERGHER 202.50Accounts Payable Check
177383 03/08/2024 BERRY MAN, INC.2,035.70Accounts Payable Check
177384 03/08/2024 BOUND TREE MEDICAL, LLC 455.96Accounts Payable Check
177385 03/08/2024 SHEA T. BUCKLEY 136.00Accounts Payable Check
177386 03/08/2024 BUREAU VERITAS NORTH AMERICA 1,881.25Accounts Payable Check
177387 03/08/2024 BURT INDUSTRIAL SUPPLY 143.55Accounts Payable Check
177388 03/08/2024 AIDEN J. CAPOZZOLI 180.00Accounts Payable Check
177389 03/08/2024 MARK R. CAPOZZOLI 108.00Accounts Payable Check
ITEM NUMBER: A-2
DATE: 4/23/24
ATTACHMENT: 1
Page 10 of 33
Check
Number Check Date Vendor DescripƟon Amount
City of Atascadero
Disbursement LisƟng
For the Month of March 2024
177390 03/08/2024 KRYSTAL CARLON 321.73Accounts Payable Check
177391 03/08/2024 CASTLEROCK DEVELOPMENT 3,322.07Accounts Payable Check
177392 03/08/2024 MORGAN R. CATHEY 68.00Accounts Payable Check
177393 03/08/2024 CCI OFFICE TECHNOLOGIES 201.92Accounts Payable Check
177394 03/08/2024 CENTRAL COAST EVALUATION SERV.1,000.00Accounts Payable Check
177395 03/08/2024 CHARTER COMMUNICATIONS 1,965.13Accounts Payable Check
177396 03/08/2024 CLEVER CONCEPTS, INC.204.90Accounts Payable Check
177397 03/08/2024 COASTAL COPY, INC.631.04Accounts Payable Check
177398 03/08/2024 AUDREY S. COHEN 108.00Accounts Payable Check
177399 03/08/2024 COLE FARMS, INC.2,248.21Accounts Payable Check
177400 03/08/2024 COLOR CRAFT PRINTING 272.97Accounts Payable Check
177401 03/08/2024 COUNTY OF SAN LUIS OBISPO 66.00Accounts Payable Check
177402 03/08/2024 CRISP IMAGING 51.68Accounts Payable Check
177403 03/08/2024 CULLIGAN SANTA MARIA 680.72Accounts Payable Check
177404 03/08/2024 SHARON J. DAVIS 318.50Accounts Payable Check
177405 03/08/2024 NICHOLAS DEBAR 300.00Accounts Payable Check
177406 03/08/2024 JUAN MIGUEL DELOS TRINO 85.00Accounts Payable Check
177407 03/08/2024 JULIANNE E. DELOS TRINO 68.00Accounts Payable Check
177408 03/08/2024 DOOLEY ENTERPRISES INC 4,793.10Accounts Payable Check
177409 03/08/2024 PHILIP DUNSMORE 300.00Accounts Payable Check
177410 03/08/2024 EL CAMINO VETERINARY HOSP 34.17Accounts Payable Check
177411 03/08/2024 EXECUTIVE JANITORIAL 7,000.00Accounts Payable Check
177412 03/08/2024 FENCE FACTORY ATASCADERO 1.70Accounts Payable Check
177413 03/08/2024 TIMOTHY K. FOSTER 180.00Accounts Payable Check
177414 03/08/2024 FRESNO CITY COLLEGE 140.00Accounts Payable Check
177415 03/08/2024 GAS COMPANY 1,518.48Accounts Payable Check
177416 03/08/2024 ABBY GETAHUN 25.29Accounts Payable Check
177417 03/08/2024 GHS PARTS, INC.1,192.74Accounts Payable Check
177418 03/08/2024 GIERLICH-MITCHELL, INC.18,090.55Accounts Payable Check
177419 03/08/2024 GOVERNMENT FORMS AND SUPPLIES 2,583.39Accounts Payable Check
177420 03/08/2024 STEVEN STEEL GREY, JR.170.00Accounts Payable Check
177421 03/08/2024 HART IMPRESSIONS PRINTING 188.04Accounts Payable Check
177422 03/08/2024 KELLIE K. HART 109.20Accounts Payable Check
177423 03/08/2024 DAVID J. HAZELWOOD 85.00Accounts Payable Check
177424 03/08/2024 IRON MOUNTAIN RECORDS MGMNT 153.94Accounts Payable Check
177425 03/08/2024 J. CARROLL CORPORATION 630.75Accounts Payable Check
177426 03/08/2024 JK'S UNLIMITED, INC.6,185.37Accounts Payable Check
177427 03/08/2024 JOE A. GONSALVES & SON 3,000.00Accounts Payable Check
177428 03/08/2024 KIRK CONSTRUCTION 8,225.00Accounts Payable Check
177429 03/08/2024 KRITZ EXCAVATING & TRUCKNG INC 316.32Accounts Payable Check
ITEM NUMBER: A-2
DATE: 4/23/24
ATTACHMENT: 1
Page 11 of 33
Check
Number Check Date Vendor DescripƟon Amount
City of Atascadero
Disbursement LisƟng
For the Month of March 2024
177430 03/08/2024 KSBY COMMUNICATIONS 2,335.00Accounts Payable Check
177431 03/08/2024 KW CONSTRUCTION 7,500.00Accounts Payable Check
177432 03/08/2024 LAKE TECH, INC.3,600.00Accounts Payable Check
177433 03/08/2024 LAYNE LABORATORIES, INC.5,889.91Accounts Payable Check
177434 03/08/2024 LENOVO (UNITED STATES) INC.8,544.49Accounts Payable Check
177435 03/08/2024 JAMES R. LEWIS 300.00Accounts Payable Check
177436 03/08/2024 LIN LI 180.00Accounts Payable Check
177437 03/08/2024 LIFE ASSIST, INC.135.67Accounts Payable Check
177438 03/08/2024 JACKSON LIGHT 425.00Accounts Payable Check
177439 03/08/2024 LINDE GAS & EQUIPMENT INC.69.30Accounts Payable Check
177440 03/08/2024 LOCOMOTIV PERFORMANCE COACHING 10,000.00Accounts Payable Check
177441 03/08/2024 MADRONE LANDSCAPES, INC.427.00Accounts Payable Check
177442 03/08/2024 MAGNET FORENSICS, LLC 22,663.13Accounts Payable Check
177443 03/08/2024 MARK43, INC.2,500.00Accounts Payable Check
177444 03/08/2024 MBS LAND SURVEYS 14,877.10Accounts Payable Check
177445 03/08/2024 METROPOLITAN TRANSP COMM 3,000.00Accounts Payable Check
177446 03/08/2024 MICHAEL K. NUNLEY & ASSC, INC.9,678.34Accounts Payable Check
177447 03/08/2024 MID-COAST FIRE PROTECTION, INC 505.00Accounts Payable Check
177448 03/08/2024 MID-COAST MOWER & SAW, INC.175.28Accounts Payable Check
177449 03/08/2024 MIG 8,716.25Accounts Payable Check
177450 03/08/2024 CAROLYN H. MILLER 168.00Accounts Payable Check
177451 03/08/2024 MINER'S ACE HARDWARE 949.31Accounts Payable Check
177452 03/08/2024 KELLYE R. NETZ 190.00Accounts Payable Check
177453 03/08/2024 PAUL NETZ 69.01Accounts Payable Check
177454 03/08/2024 NORTH CO SEPTIC SERVICE, INC.737.50Accounts Payable Check
177455 03/08/2024 ODP BUSINESS SOLUTIONS, LLC 306.35Accounts Payable Check
177457 03/08/2024 PACIFIC GAS AND ELECTRIC 77,804.69Accounts Payable Check
177458 03/08/2024 PACIFIC PREMIER BANK 240.00Accounts Payable Check
177459 03/08/2024 PENGUIN RANDOM HOUSE, LLC 341.34Accounts Payable Check
177460 03/08/2024 GRAYSON J. POWER 119.00Accounts Payable Check
177461 03/08/2024 PROCARE JANITORIAL SUPPLY,INC.710.21Accounts Payable Check
177462 03/08/2024 PROFORCE LAW ENFORCEMENT 1,379.69Accounts Payable Check
177463 03/08/2024 MCKENZIE R. PULLEN 180.00Accounts Payable Check
177464 03/08/2024 RACO MANUFACTURING & ENG. CO.2,664.38Accounts Payable Check
177465 03/08/2024 RAINSCAPE, A LANDSCAPE SVC CO.7,634.50Accounts Payable Check
177466 03/08/2024 JERI RANGEL 300.00Accounts Payable Check
177467 03/08/2024 RECOGNITION WORKS 17.67Accounts Payable Check
177468 03/08/2024 DIEGO K. REED 102.00Accounts Payable Check
177469 03/08/2024 MIGUEL REED 102.00Accounts Payable Check
177470 03/08/2024 RICHARDS, WATSON & GERSHON 21,666.67Accounts Payable Check
ITEM NUMBER: A-2
DATE: 4/23/24
ATTACHMENT: 1
Page 12 of 33
Check
Number Check Date Vendor DescripƟon Amount
City of Atascadero
Disbursement LisƟng
For the Month of March 2024
177471 03/08/2024 BRIAN S. RICKS 160.00Accounts Payable Check
177472 03/08/2024 CORBIN J. ROSSI 247.00Accounts Payable Check
177473 03/08/2024 ROYAL RESORTWEAR, LLC 784.50Accounts Payable Check
177474 03/08/2024 SCHAAF & WHEELER 2,937.50Accounts Payable Check
177475 03/08/2024 SECURITAS TECHNOLOGY CORPORATN 744.55Accounts Payable Check
177476 03/08/2024 SESAC, LLC 1,159.00Accounts Payable Check
177477 03/08/2024 THE SHERWIN-WILLIAMS COMPANY 471.02Accounts Payable Check
177478 03/08/2024 SLO COUNTY HEALTH AGENCY 93,685.00Accounts Payable Check
177479 03/08/2024 OWEN T. SMITH 162.00Accounts Payable Check
177480 03/08/2024 SOUZA CONSTRUCTION, INC.64,419.70Accounts Payable Check
177481 03/08/2024 SPECIES 360 1,587.28Accounts Payable Check
177482 03/08/2024 DANE J. STOVER 90.00Accounts Payable Check
177483 03/08/2024 SUN BADGE COMPANY 319.44Accounts Payable Check
177484 03/08/2024 SUNLIGHT JANITORIAL, INC.1,650.00Accounts Payable Check
177485 03/08/2024 SUNRUN INSTALLATION SERVICES 472.20Accounts Payable Check
177486 03/08/2024 MADELINE M. TAYLOR 191.70Accounts Payable Check
177487 03/08/2024 THOMSON REUTERS - WEST 201.99Accounts Payable Check
177488 03/08/2024 T-MOBILE USA, INC.250.00Accounts Payable Check
177489 03/08/2024 KARL O. TOERGE 408.00Accounts Payable Check
177490 03/08/2024 TOWNSEND PUBLIC AFFAIRS, INC.4,000.00Accounts Payable Check
177491 03/08/2024 BRYCE E. TUCKER 85.00Accounts Payable Check
177492 03/08/2024 SKYLER E. TUCKER 180.00Accounts Payable Check
177493 03/08/2024 U.S. BANK 3,575.00Accounts Payable Check
177494 03/08/2024 UNITED RENTALS (NORTH AM), INC 1,410.49Accounts Payable Check
177495 03/08/2024 UNITED STAFFING ASSC., INC.553.10Accounts Payable Check
177496 03/08/2024 TYSON VAN HORN 432.68Accounts Payable Check
177497 03/08/2024 VANIR CONSTRUCTION MANAGEMENT 13,754.78Accounts Payable Check
177498 03/08/2024 VERIZON WIRELESS 3,213.31Accounts Payable Check
177499 03/08/2024 VILLAGE ORIGINALS, INC.147.00Accounts Payable Check
177500 03/08/2024 VINO VICE, INC.646.25Accounts Payable Check
177501 03/08/2024 WALLACE GROUP 18,349.13Accounts Payable Check
177502 03/08/2024 EVAN F. WANNER-BROWN 51.00Accounts Payable Check
177503 03/08/2024 WEST COAST AUTO & TOWING, INC.1,568.02Accounts Payable Check
177504 03/08/2024 KAREN B. WYKE 997.20Accounts Payable Check
177505 03/08/2024 ZOO MED LABORATORIES, INC.353.04Accounts Payable Check
5081 03/14/2024 BANK OF NEW YORK MELLON 295,906.71Accounts Payable Check
5082 03/14/2024 MCGRIFF INSURANCE SERVICE TRUIST INSURANCE HOLIDNGS LLC 1,402.94Payroll Vendor Payment
5083 03/14/2024 ANTHEM BLUE CROSS HSA 11,791.67Payroll Vendor Payment
177506 03/15/2024 ATASCADERO MID MGRS ORG UNION 40.00Payroll Vendor Payment
177507 03/15/2024 ATASCADERO POLICE OFFICERS 2,392.75Payroll Vendor Payment
ITEM NUMBER: A-2
DATE: 4/23/24
ATTACHMENT: 1
Page 13 of 33
Check
Number Check Date Vendor DescripƟon Amount
City of Atascadero
Disbursement LisƟng
For the Month of March 2024
177508 03/15/2024 ATASCADERO PROF. FIREFIGHTERS 1,151.80Payroll Vendor Payment
177509 03/15/2024 EMPOWER ANNUITY INS CO 8,215.86Payroll Vendor Payment
177510 03/15/2024 IAFF MERP 1,900.00Payroll Vendor Payment
177511 03/15/2024 MISSIONSQUARE 8,670.63Payroll Vendor Payment
177512 03/15/2024 NATIONWIDE RETIREMENT SOLUTION 813.02Payroll Vendor Payment
5084 03/18/2024 STATE DISBURSEMENT UNIT 283.84Payroll Vendor Payment
5085 03/18/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 21,975.24Payroll Vendor Payment
5086 03/18/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 35,795.39Payroll Vendor Payment
5087 03/18/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 2,951.98Payroll Vendor Payment
5088 03/18/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 2,837.45Payroll Vendor Payment
5089 03/18/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 8,358.34Payroll Vendor Payment
5090 03/18/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 11,403.31Payroll Vendor Payment
5091 03/18/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 15,774.82Payroll Vendor Payment
5092 03/18/2024 CALIF PUBLIC EMPLOYEES RETIREMENT SYSTEM 24,926.71Payroll Vendor Payment
5093 03/18/2024 SEIU LOCAL 620 858.08Payroll Vendor Payment
5094 03/19/2024 RABOBANK, N.A.66,091.57Payroll Vendor Payment
5095 03/19/2024 EMPLOYMENT DEV DEPARTMENT 20,221.63Payroll Vendor Payment
5096 03/19/2024 EMPLOYMENT DEV. DEPARTMENT 3,233.21Payroll Vendor Payment
177513 03/22/2024 2 MEXICANS, LLC 1,582.50Accounts Payable Check
177514 03/22/2024 A.P.S. AUTOMOTIVE 202.17Accounts Payable Check
177515 03/22/2024 AGP VIDEO, INC.2,445.00Accounts Payable Check
177516 03/22/2024 AIRFLOW FILTER SERVICE, INC.1,290.11Accounts Payable Check
177517 03/22/2024 ALLIANT INSURANCE SERVICES INC 272.00Accounts Payable Check
177518 03/22/2024 AMERICAN WEST TIRE & AUTO INC 3,493.84Accounts Payable Check
177519 03/22/2024 ANTECH DIAGNOSTICS 301.72Accounts Payable Check
177521 03/22/2024 AT&T 1,826.37Accounts Payable Check
177522 03/22/2024 AT&T 732.62Accounts Payable Check
177523 03/22/2024 ATASCADERO HAY & FEED 1,337.12Accounts Payable Check
177524 03/22/2024 BASSETT'S CRICKET RANCH,INC.634.45Accounts Payable Check
177525 03/22/2024 BATTERY SYSTEMS, INC.132.35Accounts Payable Check
177526 03/22/2024 BERRY MAN, INC.1,033.90Accounts Payable Check
177527 03/22/2024 ANTONY C. BILLES 105.00Accounts Payable Check
177528 03/22/2024 BOUND TREE MEDICAL, LLC 227.98Accounts Payable Check
177529 03/22/2024 BRANCH SMITH PROPERTIES 386.00Accounts Payable Check
177530 03/22/2024 BRENDLER JANITORIAL SERVICE 970.00Accounts Payable Check
177531 03/22/2024 BREZDEN PEST CONTROL, INC.183.00Accounts Payable Check
177532 03/22/2024 BURKE,WILLIAMS, & SORENSON LLP 5,042.94Accounts Payable Check
177533 03/22/2024 CA SECRETARY OF STATE 80.00Accounts Payable Check
177534 03/22/2024 CANNON 36,623.63Accounts Payable Check
177535 03/22/2024 CENTRAL COAST BREWERS GUILD 7,500.00Accounts Payable Check
ITEM NUMBER: A-2
DATE: 4/23/24
ATTACHMENT: 1
Page 14 of 33
Check
Number Check Date Vendor DescripƟon Amount
City of Atascadero
Disbursement LisƟng
For the Month of March 2024
177536 03/22/2024 CHARTER COMMUNICATIONS 4,346.33Accounts Payable Check
177537 03/22/2024 CLEATH-HARRIS GEOLOGISTS, INC.2,302.30Accounts Payable Check
177538 03/22/2024 COASTAL COPY, INC.706.51Accounts Payable Check
177539 03/22/2024 JOANN CONNER 45.00Accounts Payable Check
177540 03/22/2024 CRYSTAL SPRINGS WATER 20.00Accounts Payable Check
177541 03/22/2024 CULLIGAN SANTA MARIA 283.42Accounts Payable Check
177542 03/22/2024 CULLIGAN/CENTRAL COAST WTR TRT 90.00Accounts Payable Check
177543 03/22/2024 MARK DARIZ 107.20Accounts Payable Check
177544 03/22/2024 PATRICIA DEIRMENJIAN 116.63Accounts Payable Check
177545 03/22/2024 DRIVE CUSTOMS 4,500.00Accounts Payable Check
177546 03/22/2024 EL CAMINO CAR WASH 59.99Accounts Payable Check
177547 03/22/2024 EL CAMINO VETERINARY HOSP 43.30Accounts Payable Check
177548 03/22/2024 FENCE FACTORY ATASCADERO 750.00Accounts Payable Check
177549 03/22/2024 FGL ENVIRONMENTAL 562.00Accounts Payable Check
177550 03/22/2024 FILIPPIN ENGINEERING, INC.18,827.81Accounts Payable Check
177551 03/22/2024 FORNIDA LLC 47,555.15Accounts Payable Check
177552 03/22/2024 GAS COMPANY 2,848.88Accounts Payable Check
177553 03/22/2024 GENERAL CODE, LLC 195.00Accounts Payable Check
177554 03/22/2024 VOID 0.00Accounts Payable Check
177555 03/22/2024 KELLY GLEASON 459.35Accounts Payable Check
177556 03/22/2024 GREAT WESTERN INSTALLATION INC 3,421.27Accounts Payable Check
177557 03/22/2024 SCOTT GROOMER 500.00Accounts Payable Check
177558 03/22/2024 HANSEN BRO'S CUSTOM FARMING 9,350.00Accounts Payable Check
177559 03/22/2024 HART IMPRESSIONS PRINTING 1,959.20Accounts Payable Check
177560 03/22/2024 HIGH COUNTRY OUTDOOR, INC.450.00Accounts Payable Check
177561 03/22/2024 HINDERLITER, DE LLAMAS 4,184.08Accounts Payable Check
177563 03/22/2024 HOME DEPOT CREDIT SERVICES 4,689.37Accounts Payable Check
177564 03/22/2024 SETH W HUGHES 200.00Accounts Payable Check
177565 03/22/2024 INTERWEST CONSULTING GROUP INC 1,960.40Accounts Payable Check
177566 03/22/2024 JK'S UNLIMITED, INC.5,189.26Accounts Payable Check
177567 03/22/2024 JOEBELLA COFFEE ROASTERS 87.50Accounts Payable Check
177568 03/22/2024 K & M INTERNATIONAL 2,726.58Accounts Payable Check
177569 03/22/2024 KPRL 1230 AM 320.00Accounts Payable Check
177570 03/22/2024 BRANDON L. LADD 1,620.34Accounts Payable Check
177571 03/22/2024 LEE WILSON ELECTRIC CO. INC 5,768.11Accounts Payable Check
177572 03/22/2024 LENOVO (UNITED STATES) INC.6,166.13Accounts Payable Check
177573 03/22/2024 LIFE ASSIST, INC.1,372.11Accounts Payable Check
177574 03/22/2024 MARYLAND ZOO IN BALTIMORE 157.06Accounts Payable Check
177575 03/22/2024 MBS LAND SURVEYS 1,180.00Accounts Payable Check
177576 03/22/2024 MID-COAST MOWER & SAW, INC.196.16Accounts Payable Check
ITEM NUMBER: A-2
DATE: 4/23/24
ATTACHMENT: 1
Page 15 of 33
Check
Number Check Date Vendor DescripƟon Amount
City of Atascadero
Disbursement LisƟng
For the Month of March 2024
177577 03/22/2024 MIG 29,072.50Accounts Payable Check
177578 03/22/2024 MINER'S ACE HARDWARE 87.96Accounts Payable Check
177579 03/22/2024 MATTHEW J. MIRANDA 310.00Accounts Payable Check
177580 03/22/2024 KATIE MULDER 38.05Accounts Payable Check
177581 03/22/2024 MUNIQUIP, LLC 3,458.00Accounts Payable Check
177582 03/22/2024 MV TRANSPORTATION, INC.11,105.56Accounts Payable Check
177583 03/22/2024 MWI ANIMAL HEALTH 382.60Accounts Payable Check
177584 03/22/2024 NEW TIMES 535.00Accounts Payable Check
177585 03/22/2024 NORTH COAST ENGINEERING INC.900.00Accounts Payable Check
177586 03/22/2024 CINTIA B. NUTTALL 594.00Accounts Payable Check
177588 03/22/2024 PACIFIC GAS AND ELECTRIC 11,716.56Accounts Payable Check
177589 03/22/2024 DEAN PERICIC 310.00Accounts Payable Check
177590 03/22/2024 PERRY'S PARCEL & GIFT 74.92Accounts Payable Check
177591 03/22/2024 PROCARE JANITORIAL SUPPLY,INC.1,259.50Accounts Payable Check
177592 03/22/2024 PYRO SPECTACULARS, INC.2,650.00Accounts Payable Check
177593 03/22/2024 RAINSCAPE, A LANDSCAPE SVC CO.3,400.00Accounts Payable Check
177594 03/22/2024 RECOGNITION WORKS 6.53Accounts Payable Check
177595 03/22/2024 RICK ENGINEERING COMPANY 57,642.32Accounts Payable Check
177596 03/22/2024 BRIAN S. RICKS 579.00Accounts Payable Check
177597 03/22/2024 RODMAN REPAIR & FABRICATION 700.00Accounts Payable Check
177598 03/22/2024 SAN DIEGO POLICE EQUIPMENT CO 2,574.12Accounts Payable Check
177599 03/22/2024 SCHINDLER ELEVATOR CORP 706.46Accounts Payable Check
177600 03/22/2024 THE SHERWIN-WILLIAMS COMPANY 258.19Accounts Payable Check
177601 03/22/2024 SLO CO AIR POLLUTION CTRL DIST 491.97Accounts Payable Check
177602 03/22/2024 SOUTH COAST EMERGENCY VEH SVC 91.16Accounts Payable Check
177603 03/22/2024 SOUZA CONSTRUCTION, INC.78,505.66Accounts Payable Check
177604 03/22/2024 MADELINE M. TAYLOR 14.40Accounts Payable Check
177605 03/22/2024 TESCO CONTROLS, LLC 957.00Accounts Payable Check
177611 03/22/2024 U.S. BANK 58,037.86Accounts Payable Check
177612 03/22/2024 U.S. POSTAL SERVICE 3,000.00Accounts Payable Check
177613 03/22/2024 ULTREX BUSINESS PRODUCTS 88.72Accounts Payable Check
177614 03/22/2024 UNITED STAFFING ASSC., INC.245.82Accounts Payable Check
177615 03/22/2024 USA BLUE BOOK 64.62Accounts Payable Check
177616 03/22/2024 VANIR CONSTRUCTION MANAGEMENT 67,679.03Accounts Payable Check
177617 03/22/2024 VINO VICE, INC.188.00Accounts Payable Check
177618 03/22/2024 WALLACE GROUP 44,586.67Accounts Payable Check
177619 03/22/2024 WEST COAST AUTO & TOWING, INC.90.00Accounts Payable Check
177620 03/22/2024 XO PANDORA 50.00Accounts Payable Check
177621 03/22/2024 YEH AND ASSOCIATES, INC.22,360.55Accounts Payable Check
177622 03/22/2024 ZOOM IMAGING SOLUTIONS, INC.986.91Accounts Payable Check
ITEM NUMBER: A-2
DATE: 4/23/24
ATTACHMENT: 1
Page 16 of 33
Check
Number Check Date Vendor DescripƟon Amount
City of Atascadero
Disbursement LisƟng
For the Month of March 2024
5097 03/28/2024 MCGRIFF INSURANCE SERVICE TRUIST INSURANCE HOLIDNGS LLC 1,402.94Payroll Vendor Payment
5098 03/28/2024 ANTHEM BLUE CROSS HSA 11,591.67Payroll Vendor Payment
5099 03/29/2024 STATE DISBURSEMENT UNIT 283.84Payroll Vendor Payment
177623 03/29/2024 ATASCADERO MID MGRS ORG UNION 40.00Payroll Vendor Payment
177624 03/29/2024 ATASCADERO POLICE OFFICERS 2,326.75Payroll Vendor Payment
177625 03/29/2024 ATASCADERO PROF. FIREFIGHTERS 1,151.80Payroll Vendor Payment
177626 03/29/2024 EMPOWER ANNUITY INS CO 8,351.03Payroll Vendor Payment
177627 03/29/2024 IAFF MERP 1,900.00Payroll Vendor Payment
177628 03/29/2024 MISSIONSQUARE 8,472.92Payroll Vendor Payment
177629 03/29/2024 NATIONWIDE RETIREMENT SOLUTION 679.11Payroll Vendor Payment
$ 2,285,584.28
ITEM NUMBER: A-2
DATE: 4/23/24
ATTACHMENT: 1
Page 17 of 33
CITY OF ATASCADERO
CITY COUNCIL STAFF REPORT Item A3
Department: City Clerk
Date: 4/23/24
Placement: Consent
TO: JAMES R. LEWIS, CITY MANAGER
FROM: LARA CHRISTENSEN, DEPUTY CITY MANAGER/CITY CLERK
PREPARED BY: DILLON JAMES, ADMINISTRATIVE ASSISTANT/DEPUTY CITY CLERK
SUBJECT: Authorizatfon of Use of Digital Signatures and Electronic Documents
RECOMMENDATION:
Council adopt Draft Resolutfon, authorizing the use and acceptance of digital signatures and
electronic documents to the greatest extent allowed by law.
REPORT IN BRIEF:
This report discusses the City’s use of digital signatures and electronic documents in certain
instances, how federal and state law has changed on these matters, and why the Council should
adopt the Draft Resolutfon to formally authorize the Citywide use of digital signatures and
electronic documents to save staff tfme, resources, and funds.
DISCUSSION:
The use of digital signatures in lieu of wet (ink) signatures, and the use of electronic documents
in lieu of paper documents, has become increasingly mainstream current business practfce in
the public sector. The use of digital signatures and documents has been widespread in the
private sector for some tfme, including real estate, and the practfce has become more common
in the public sector, accelerated by the constraints of the COVID-19 pandemic, and increasing
digitfzatfon of business practfces across all fields. Accordingly, the City is increasingly digitfzing
staff processes and workflows pursuant to the Council’s stated goal of essentfalism. Further, the
federal and state legislatfve environments have become more hospitable to digital business
practfces with the enactment of the Federal Electronic Signatures in Global and Natfonal
Commerce (ESIGN) and California Uniform Electronic Transactfons (UETA) Acts of 2000, and
Assembly Bill 2296 (Digital Signatures) of 2016.
The use of digital signatures and documents also provides significant benefits in the following
areas:
• Expediency and reduced cost of document review, signing, and transmittal (no need to
pay for postage or fuel to circulate documents by mail or in person; little to no wait tfme)
• The ability to ensure all stakeholders receive concurrent, identfcal copies of a record
• Reduced cost in hard materials (archival and standard paper, archival binders and clips,
printer toner, pens)
Page 18 of 33
4/23/24 | Item A3 | Staff Report
• Reduced need for physical space required to maintain paper records (conserving City
facility space for staff or critfcal equipment)
• The ability to obtain validated signatures in contexts not requiring notarizatfon
(providing an extra measure of security)
• Higher quality of archived permanent records (due to the eliminatfon of scanning paper)
While the City’s business processes and records management policies and practfces have
become incrementally more digital in nature, the City would benefit from formal City Council
endorsement and authorizatfon, substantfatfng its use of digital signatures and documents in
lieu of wet signatures and paper records. In accordance with applicable laws, digital signatures
and electronic documents have been deployed by staff when necessary; however, certain
ambiguitfes remain about the sufficiency of digital signatures and documents in some contexts.
Under current law, City staff is required to accept certain documents and signatures digitally,
despite the City’s lack of clear authorizatfon of acceptance of digital signature and electronic
documents, and this new Council authorizatfon will formalize the City’s processes in these
regards.
THE IMPORTANCE OF DIGITAL SIGNATURES
A common barrier to the creatfon of paperless business processes is the signature component—
either because law or policy is ambiguous as to what kind of signature is sufficient, or because a
certain level of validatfon of the signer’s identfty is required. Once it is determined that a digital
signature is sufficient for a partfcular purpose, the entfre process can typically be made digital,
staff tfme permitting. If the City Council clearly establishes that the City deems digital signatures
to be valid signatures to the greatest extent legally permissible, it will help staff overcome some
of these ambiguitfes and, further, insulate the City in the event the sufficiency of a signature is
challenged.
A “digital signature” can take a variety of forms. In contexts not requiring validatfon of a signer’s
identfty, a scan of a wet-signed document can be accepted from a third party by email. In
contexts requiring some validatfon, a secured digital signature could be in the form of a
DocuSign signature or a verified Adobe signature. In other instances, the “signature” takes the
form of an electronic stamp or facsimile signature recorded as having been affixed by a
partfcular credentfaled user at a partfcular tfme and date. Under the attached policy, staff would
reserve the right to determine whether, and in what form or via what platiorm, to use or accept
a digital signature for a partfcular type of applicatfon or business process.
SPECIFIC FISCAL YEAR 2024-25 INITIATIVES
In FY 2024-25, staff intends to transitfon to the use of digital signatures (thus making the
process paperless) for two key functfons: legislatfve records and campaign finance filings, both
of which will benefit from endorsement by the City Council due to the critfcal, long-lastfng, and
highly public nature of the records involved.
The transitfon of legislatfve documents (resolutfons, ordinances, and minutes) to paperless will
greatly expedite the process of executfng the legislatfon for reference by staff and the public,
and will realize a significant cost benefit in that archival paper costs approximately $0.25 per
page, archival binders cost more than $100 each, and if executed in paper form, the legislatfve
records must be permanently retained in a physical storage area, which is contraindicated for a
Page 19 of 33
4/23/24 | Item A3 | Staff Report
small city with finite facility space. It will also lead to higher-quality permanent records in that
the digitally stored originals will not be scanned from a paper copy.
The acceptance of digital signatures on campaign finance filings (i.e. Fair Politfcal Practfces
Commission Forms 501, 460, 470, and related forms) will greatly expedite the transmittal,
review, and acceptance of the critfcal filings that otherwise must be mailed or personally
delivered by the candidate before the state-mandated deadline. Acceptance of these filings by
email will also help staff to make them available to the public online more readily, increase the
quality of the archival documents (again due to eliminatfon of scanning paper), and limit the
volume of permanent records that must be stored in physical form. California Code of
Regulatfons, Title 2, Sectfon 18104 specifically allows for electronic submittal, with a secured
electronic signature, “if permitted by the agency,” though the intended manner of permission is
not clear.
The attached Draft Resolutfon would enable the transitfon of both processes to paperless and
clearly artfculate the City’s positfon under 2 CA CCR 18104.
SUBMITTAL DEADLINES
As opposed to paper-oriented business processes, where submittals can necessarily only be
received during business hours, the acceptance of digital filings via email, Laserfiche Forms, or
other electronic platiorms, can create ambiguity as to the date of receipt, per se, because
submittals may be sent by third partfes at any tfme, including on evenings and weekends when
staff cannot functfonally receive, acknowledge, or act on the submittals untfl the next business
morning. To eliminate this ambiguity, staff recommends adoptfon of the Draft Resolutfon
establishing that electronic submittals made outside of business hours will be considered
received as of the next business day, unless otherwise specified.
CONCLUSION
Staff recommends that the City Council adopt the Draft Resolutfon (Attachment 1) formally
authorizing the use of digital signatures and electronic documents when deemed appropriate or
beneficial by staff, and to the greatest extent allowed by law. This actfon does not mandate the
use of digital signatures or electronic documents but allows staff the flexibility to implement the
same to the greatest extent feasible within available technology and legal frameworks. This
Draft Resolutfon will also clarify the City’s positfon that deadline-oriented filings submitted
outside of business hours will be considered received as of the next business day, unless
otherwise specified.
ALTERNATIVES TO THE STAFF RECOMMENDATION:
1. Council may modify the proposed electronic documents and digital signature policies.
2. Council may elect not to adopt these proposed policies.
FISCAL IMPACT:
The draft resolutfon is not estfmated to have any significant fiscal impact.
Page 20 of 33
4/23/24 | Item A3 | Staff Report
REVIEWED BY OTHERS:
This item has been reviewed by the Administratfve Services Director and Deputy City Manager-
IT.
REVIEWED AND APPROVED FOR COUNCIL AGENDA
James R. Lewis, City Manager
ATTACHMENT(S):
1. Draft Resolutfon
Page 21 of 33
ITEM NUMBER: A-3
DATE:
ATTACHMENT:
4/23/24
1
DRAFT RESOLUTION
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO, CALIFORNIA, AUTHORIZING THE USE AND
ACCEPTANCE OF DIGITAL SIGNATURES AND ELECTRONIC
DOCUMENTS TO THE GREATEST EXTENT ALLOWED BY LAW
WHEREAS, the use of digital signatures in lieu of wet signatures, and the correlated use
of electronic documents in lieu of paper documents, has become an increasingly mainstream and
prevalent business practice, accelerated in the public sector by the constraints imposed by the
Covid-19 pandemic; and
WHEREAS, it has become necessary for the City’s business practices to increasingly
digitize over time; and
WHEREAS, digital signatures and electronic documents provide other significant benefits
in accordance with City Council goals, including essentialism, transparency, and good fiscal
management through expediency, cost-reduction, greater quality of archival records, better
sustainability and reduced staff time expended on reporting requirements, and conservation of
physical City facilities; and
WHEREAS, the City would benefit from formal City Council endorsement and
authorization substantiating use of digital signatures and documents in lieu of wet signatures and
paper record and eliminating any remaining ambiguity about the sufficiency of digital signatures
or electronic documents in certain contexts; and
WHEREAS, digitalization of signatures is compatible with the provisions of the Federal
Electronic Signatures in Global and National Commerce (ESIGN) and California Uniform
Electronic Transactions (UETA) Acts of 2000, and California Assembly Bill 2296 (Digital
Signatures) of 2016; and
WHEREAS, this resolution does not mandate the use of digital signatures or electronic
documents, but instead allows staff to implement their usage to the greatest extent feasible within
available technology and legal frameworks, and staff will reserve the right to determine whether,
and in what form or via what platform, to use or accept a digital signature for a particular type of
application or business process; and
WHEREAS, digital filings can create ambiguity as to the date of receipt when received
after hours or on weekends and holidays, necessitating the establishment of a uniform practice for
receipt of digital filings.
Page 22 of 33
ITEM NUMBER: A-3
DATE:
ATTACHMENT:
4/23/24
1
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ATASCADERO:
SECTION 1. The above recitals are true and correct.
SECTION 2. To the greatest extent allowed by federal, state, and local law, digital
signatures shall be deemed by the City to have the same force and effect as manually-affixed ink
signatures.
SECTION 3. The exact nature of a digital signature format or submittal mechanism or
an electronic document format or submittal mechanism required for a particular application,
license, permit, or other filing or business process may be further specified by departmental
policies and procedures or by resolution or ordinance of the City Council.
SECTION 4. To the greatest extent allowed by federal, state, and local law, electronic
documents shall generally be deemed by the City to have the same force and effect as paper
documents. Electronic submittals made outside of business hours will be considered received as
of the next business day, unless otherwise specified when the deadline for a particular
document, process or filing is posted and/or advertised.
PASSED AND ADOPTED at a regular scheduled meeting of the City Council held on the
______th day of __________ 2024.
On motion by ____________ and seconded by ____________, the foregoing Resolution is
hereby adopted in its entirety on the following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO:
Heather Moreno, Mayor
ATTEST:
Lara K. Christensen, City Clerk
Page 23 of 33
CITY OF ATASCADERO
CITY COUNCIL STAFF REPORT Item A4
Department: City Manager’s
Office – IT
Date: 4/23/24
Placement: Consent
TO: JAMES R. LEWIS, CITY MANAGER
FROM: LUKE KNIGHT, DEPUTY CITY MANAGER
PREPARED BY: LUKE KNIGHT, DEPUTY CITY MANAGER
SUBJECT: Informatfon Technology Division Staffing Adjustment
RECOMMENDATION:
Council:
1. Authorize the City Manager to retftle the Network Analyst positfon to GIS/Business
Analyst.
2. Amend the fiscal year 2023-2024 monthly salary schedule to include the new positfon as
follows:
CLASSIFICATION RANGE STEP A STEP B STEP C STEP D STEP E
GIS/Business Analyst 30 6,257.41 6,570.28 6,898.79 7,243.73 7,605.92
Network Analyst 30 6,257.41 6,570.28 6,898.79 7,243.73 7,605.92
3. Authorize the City Manager to execute a Side Letter with the Local 620 Service
Employees Internatfonal Union (SEIU) for the existfng Memorandum of Understanding
(MOU), dated July 1, 2021, through June 30, 2024, adding the tftle of GIS/Business
Analyst at the salary range shown above and removing the tftle of Network Analyst.
REPORT IN BRIEF:
Vacancies in the Informatfon Technology (IT) Division offer the opportunity to adjust one of the
positfons to better meet the current needs of the Division and the City.
DISCUSSION:
Two senior members of the IT Division have recently separated from the City for IT positfons at
other agencies. These departures bring the IT team down to 3 current staff members. With
these departures, the IT Division has considered how IT positfons can be restructured to best
meet the needs of the Division and the City.
In order to contfnue to best serve the community, the following adjustment is being proposed:
• Hire a GIS/Business Analyst instead of filling the vacant Network Analyst positfon.
o The current and planned workloads of the IT Division better fit the job functfon
of a GIS and Business Analyst, rather than a Network Analyst.
Page 24 of 33
4/23/24 | Item A4 | Staff Report
o The GIS/Business Analyst will be responsible for maintaining several of our
enterprise-wide software platiorms, including GIS, Laserfiche, Trakit, and Asset
Management.
o Many of the job functfons of the Network Analyst can be fulfilled by partnering
with trusted IT contractors that have assisted the City with many projects over
the years.
Per the City’s Municipal Code, the City Council must concur with any staffing adjustment
proposed by the City Manager. Staff is proposing that the change to the salary schedule and
proposed retftle become effectfve on April 24, 2024, immediately following the April 23, 2024
Council meetfng. The three actfons proposed tonight are necessary to make these needed
staffing changes. No changes other than the above tftle changes are included in the updated
labor agreements.
ALTERNATIVES TO THE STAFF RECOMMENDATION:
Council may give directfon to the City Manager not to make this change to the current tftles in
the IT Division.
FISCAL IMPACT:
None.
REVIEWED BY OTHERS:
This item has been reviewed by the Administratfve Services Director and the Human Resources
Manager.
REVIEWED AND APPROVED FOR COUNCIL AGENDA
James R. Lewis, City Manager
ATTACHMENT(S):
1. SEIU Side Letter to the MOU, adding the tftle of GIS/Business Analyst and removing the tftle
of Network Analyst
2. Updated 2023-2024 Citywide Full Time Salary Schedule
Page 25 of 33
ITEM NUMBER: A-4
DATE:
ATTACHMENT:
4/23/24
1
Side Letter of Agreement
City of Atascadero
And
Local 620 Service Employees International Union Atascadero Chapter
April 24, 2024
Pursuant to the provisions of the Meyers-Milias-Brown Act (“MMBA”), and Sections
1.4.b and 6.2 of the Memorandum of Understanding (“MOU”) between the City of
Atascadero (“City”) and the Local 620 Service Employees International Union
Atascadero Chapter (“Union”) effective July 1, 2021 through June 30, 2024
(“MOU”), as amended by Side Letters dated 09/28/21, 9/14/22, and 6/13/23, this
Side Letter of Agreement (“Side Letter Agreement”) is entered into on April 24,
2024, between the City and the Union as an amendment to the MOU. The Union
and the City are collectively referred to herein as the “parties.” It is understood
and agreed that the specific provisions contained in this Side Letter Agreement
shall supersede any previous agreements, whether oral and written, regarding the
matters contained herein. Except as provided herein, all wages, hours and other
terms and conditions of employment presently enjoyed by the Union in the MOU
shall remain in full force and effect.
The City and Union have met and conferred in good faith concerning the terms
and conditions of this Side Letter Agreement and its implementation and agree to
the following:
Section 1.2 Recognition:
a. The City of Atascadero recognizes the Union as the recognized and
exclusive representative for the following classifications:
• GIS/Business Analyst
• Network Analyst
Section 4.1 Salary:
SALARY WORKSHEET
MONTHLY SALARY
Effective April 24, 2024
CLASSIFICATION RANGE STEP A STEP B STEP C STEP D STEP E
GIS/Business Analyst 30 6,257.41 6,570.28 6,898.79 7,243.73 7,605.92
Network Analyst 30 6,257.41 6,570.28 6,898.79 7,243.73 7,605.92
All other provisions of the 2021-2024 MOU shall remain in full force and effect.
Page 26 of 33
ITEM NUMBER: A-4
DATE:
ATTACHMENT:
4/23/24
1
Local 620 SEIU Atascadero Chapter
City of Atascadero
Date:
____________________________
Date:
____________________________
By:
____________________________
SEIU
By:
____________________________
James R. Lewis, City Manager
Date:
____________________________
Date:
____________________________
By:
____________________________
SEIU
By:
____________________________
Heather Moreno, Mayor
Date:
____________________________
By:
____________________________
SEIU
Page 27 of 33
CLASSIFICATION RANGE STEP A STEP B STEP C STEP D STEP E
Account Clerk II 13 4,131.96 4,338.56 4,555.49 4,783.26 5,022.42
Accounting Specialist- Confidential 26 5,675.66 5,959.44 6,257.41 6,570.28 6,898.79
Administrative Assistant 20 4,902.85 5,147.99 5,405.39 5,675.66 5,959.44
Administrative Assistant- Confidential 22 5,147.99 5,405.39 5,675.66 5,959.44 6,257.41
Administrative Services Director M57 12,290.67 12,905.20 13,550.46 14,227.98 14,939.38
Assistant Planner 26 5,675.66 5,959.44 6,257.41 6,570.28 6,898.79
Associate Civil Engineer -
Registered Engineer
41 8,180.99 8,590.04 9,019.54 9,470.52 9,944.05
Associate Civil Engineer/Storm
Water Manager
37 7,420.40 7,791.42 8,180.99 8,590.04 9,019.54
Associate Planner 31 6,410.02 6,730.52 7,067.05 7,420.40 7,791.42
Battalion Chief M50 10,358.19 10,876.10 11,419.91 11,990.91 12,590.46
Building Inspector I 25 5,537.22 5,814.08 6,104.78 6,410.02 6,730.52
Building Permit Technician 16 4,447.03 4,669.38 4,902.85 5,147.99 5,405.39
City Manager M73 18,030.35 18,931.87 19,878.46 20,872.38 21,916.00
Code Enforcement Officer 25 5,537.22 5,814.08 6,104.78 6,410.02 6,730.52
Community Development Director M57 12,290.67 12,905.20 13,550.46 14,227.98 14,939.38
Community Services & Promotions Director M57 12,290.67 12,905.20 13,550.46 14,227.98 14,939.38
Community Services Officer SS17 4,521.64 4,747.72 4,985.11 5,234.37 5,496.09
Deputy Administrative Services Director M46 9,395.18 9,864.94 10,358.19 10,876.10 11,419.91
Deputy City Manager M54 11,419.91 11,990.91 12,590.46 13,219.98 13,880.98
Deputy Community Development Director M46 9,395.18 9,864.94 10,358.19 10,876.10 11,419.91
Deputy Community Development
Director / Building Official /
Economic Development Director
M51 10,617.14 11,148.00 11,705.40 12,290.67 12,905.20
Deputy Public Works Director M46 9,395.18 9,864.94 10,358.19 10,876.10 11,419.91
Finance Analyst M39 7,922.68 8,318.81 8,734.75 9,171.49 9,630.06
Finance Technician 21 5,022.42 5,273.54 5,537.22 5,814.08 6,104.78
Finance Technician- Confidential 22 5,147.99 5,405.39 5,675.66 5,959.44 6,257.41
Fire Captain F41 8,174.21 8,582.92 9,012.07 9,462.67 9,935.80
Fire Captain Specialist I F41-1 8,255.95 8,668.75 9,102.19 9,557.30 10,035.17
Fire Captain Specialist II F41-2 8,337.69 8,754.57 9,192.30 9,651.92 10,134.52
Fire Captain/Paramedic F41-10 8,991.63 9,441.21 9,913.27 10,408.93 10,929.38
Fire Captain/Paramedic/Specialist I F41-11 9,073.37 9,527.04 10,003.39 10,503.56 11,028.74
Fire Captain/Paramedic/Specialist II F41-12 9,155.12 9,612.88 10,093.52 10,598.20 11,128.11
Fire Chief M60 13,219.98 13,880.98 14,575.03 15,303.78 16,068.97
Fire Engineer F34 6,893.06 7,237.71 7,599.60 7,979.58 8,378.56
Fire Engineer Specialist I F34-1 6,961.99 7,310.09 7,675.59 8,059.37 8,462.34
Fire Engineer Specialist II F34-2 7,030.92 7,382.47 7,751.59 8,139.17 8,546.13
Fire Engineer/OIC F34-2 7,030.92 7,382.47 7,751.59 8,139.17 8,546.13
Fire Engineer/OIC/Specialist I F34-3 7,099.85 7,454.84 7,827.58 8,218.96 8,629.91
Fire Engineer/OIC/Specialist II F34-4 7,168.78 7,527.22 7,903.58 8,298.76 8,713.70
Fire Engineer/Paramedic F34-10 7,582.37 7,961.49 8,359.56 8,777.54 9,216.42
Fire Engineer/Paramedic/Specialist I F34-11 7,651.30 8,033.87 8,435.56 8,857.34 9,300.21
Fire Engineer/Paramedic/OIC F34-12 7,720.23 8,106.24 8,511.55 8,937.13 9,383.99
Fire Engineer/Paramedic/Specialist II F34-12 7,720.23 8,106.24 8,511.55 8,937.13 9,383.99
Fire Engineer/Paramedic/OIC/Specialist I F34-13 7,789.16 8,178.62 8,587.55 9,016.93 9,467.78
Fire Engineer/Paramedic/OIC/Specialist II F34-14 7,858.09 8,250.99 8,663.54 9,096.72 9,551.56
Firefighter F31 6,404.70 6,724.94 7,061.19 7,414.25 7,784.96
Firefighter Specialist I F31-1 6,468.75 6,792.19 7,131.80 7,488.39 7,862.81
Firefighter Specialist II F31-2 6,532.79 6,859.43 7,202.40 7,562.52 7,940.65
Firefighter/FEO F31-2 6,532.79 6,859.43 7,202.40 7,562.52 7,940.65
Firefighter/FEO/Specialist I F31-3 6,596.84 6,926.68 7,273.01 7,636.66 8,018.49
Firefighter/FEO/Specialist II F31-4 6,660.89 6,993.93 7,343.63 7,710.81 8,096.35
Effective April 24, 2024
MONTHLY SALARY
Approved April XX, 2024
ITEM NUMBER: A-4
DATE: 4/23/24
ATTACHMENT: 2
Page 28 of 33
CLASSIFICATION RANGE STEP A STEP B STEP C STEP D STEP E
Effective April 24, 2024
MONTHLY SALARY
Approved April XX, 2024
Firefighter/Paramedic F31-10 7,045.17 7,397.43 7,767.30 8,155.67 8,563.45
Firefighter/Paramedic/Specialist I F31-11 7,109.22 7,464.68 7,837.91 8,229.81 8,641.30
Firefighter/Paramedic/FEO F31-12 7,173.26 7,531.92 7,908.52 8,303.95 8,719.15
Firefighter/Paramedic/Specialist II F31-12 7,173.26 7,531.92 7,908.52 8,303.95 8,719.15
Firefighter/Paramedic/FEO/Specialist I F31-13 7,237.31 7,599.18 7,979.14 8,378.10 8,797.01
Firefighter/Paramedic/FEO/Specialist II F31-14 7,301.36 7,666.43 8,049.75 8,452.24 8,874.85
GIS/Business Analyst 30 6,257.41 6,570.28 6,898.79 7,243.73 7,605.92
Human Resources Manager M46 9,395.18 9,864.94 10,358.19 10,876.10 11,419.91
Inspector 22 5,147.99 5,405.39 5,675.66 5,959.44 6,257.41
Lead Maintenance Worker 19 4,783.26 5,022.42 5,273.54 5,537.22 5,814.08
Lead Zookeeper 18 4,669.38 4,902.85 5,147.99 5,405.39 5,675.66
Maintenance Worker I 9 3,747.81 3,935.20 4,131.96 4,338.56 4,555.49
Maintenance Worker II 15 4,338.56 4,555.49 4,783.26 5,022.42 5,273.54
Office Assistant II 10 3,841.51 4,033.59 4,235.27 4,447.03 4,669.38
Office Assistant III 13 4,131.96 4,338.56 4,555.49 4,783.26 5,022.42
Planning Manager M46 9,395.18 9,864.94 10,358.19 10,876.10 11,419.91
Police Chief M64 14,575.03 15,303.78 16,068.97 16,872.42 17,716.04
Police Commander M50 10,358.19 10,876.10 11,419.91 11,990.91 12,590.46
Police Corporal PD39 7,770.35 8,158.86 8,566.80 8,995.14 9,444.90
Police Corporal - Intermediate POST PD38I 7,964.61 8,362.84 8,780.98 9,220.03 9,681.03
Police Corporal- Advanced POST PD38A 8,158.86 8,566.80 8,995.14 9,444.90 9,917.15
Police Lead Records Technician SS26 5,633.48 5,915.15 6,210.91 6,521.46 6,847.53
Police Level 3 Reserve Officer PD35 7,047.93 7,400.33 n/a n/a n/a
Police Officer PD35 7,047.93 7,400.33 7,770.35 8,158.87 8,566.81
Police Officer - Intermediate POST PD35i 7,224.13 7,585.34 7,964.61 8,362.84 8,780.98
Police Officer - Advanced POST PD35A 7,400.33 7,770.35 8,158.87 8,566.81 8,995.15
Police Officer Recruit SS25 5,496.09 n/a n/a n/a n/a
Police Sergeant PS45 9,029.20 9,480.66 9,954.69 10,452.42 10,975.04
Police Sergeant - Advanced POST PS45A 9,254.93 9,717.68 10,203.56 10,713.74 11,249.43
Police Sergeant - Supervisory POST PS45S 9,480.66 9,954.69 10,452.42 10,975.04 11,523.79
Public Safety Dispatcher SS25 5,496.09 5,770.89 6,059.43 6,362.40 6,680.52
Public Safety Dispatcher - EMD SS25E 5,546.09 5,823.39 6,114.56 6,420.29 6,741.30
Public Safety Dispatcher w/Longevity SS25L 5,770.89 6,059.43 6,362.40 6,680.52 7,014.55
Public Safety Dispatcher - EMD
with Longevity
SS25EL 5,820.89 6,111.93 6,417.53 6,738.41 7,075.33
Public Safety Lead Dispatcher SS29 6,059.43 6,362.40 6,680.52 7,014.55 7,365.28
Public Safety Lead Dispatcher
- EMD
SS29E 6,109.43 6,414.90 6,735.65 7,072.44 7,426.06
Public Safety Lead Dispatcher
w/ Longevity
SS29L 6,362.40 6,680.52 7,014.55 7,365.28 7,733.54
Public Safety Lead Dispatcher
- EMD with Longevity
SS29EL 6,412.40 6,733.02 7,069.68 7,423.17 7,794.32
Public Works Analyst M39 7,922.68 8,318.81 8,734.75 9,171.49 9,630.06
Public Works Director M57 12,290.67 12,905.20 13,550.46 14,227.98 14,939.38
Public Works Inspector 27 5,814.08 6,104.78 6,410.02 6,730.52 7,067.05
Public Works Operations Manager 38 7,605.91 7,986.21 8,385.52 8,804.80 9,245.04
Recreation Coordinator 20 4,902.85 5,147.99 5,405.39 5,675.66 5,959.44
Recreation Supervisor 28 5,959.43 6,257.40 6,570.27 6,898.78 7,243.72
Senior Building Inspector 35 7,067.05 7,420.40 7,791.42 8,180.99 8,590.04
Senior Planner 37 7,420.40 7,791.42 8,180.99 8,590.04 9,019.54
Senior Property Evidence Specialist SS37 7,365.28 7,733.54 8,120.22 8,526.23 8,952.54
Senior Property Evidence Specialist- EMD SS37E 7,415.28 7,786.04 8,175.35 8,584.12 9,013.32
Senior Property Evidence Specialist
w/Longevity
SS37L 7,733.54 8,120.22 8,526.23 8,952.54 9,400.17
ITEM NUMBER: A-4
DATE: 4/23/24
ATTACHMENT: 2
Page 29 of 33
CLASSIFICATION RANGE STEP A STEP B STEP C STEP D STEP E
Effective April 24, 2024
MONTHLY SALARY
Approved April XX, 2024
Senior Property Evidence Specialist
- EMD with Longevity
SS37EL 7,783.54 8,172.72 8,581.36 9,010.43 9,460.95
Senior Recreation Coordinator 24 5,405.39 5,675.66 5,959.44 6,257.41 6,570.28
Systems Administrator III 35 7,067.05 7,420.40 7,791.42 8,180.99 8,590.04
Technical Support Specialist II 20 4,902.85 5,147.99 5,405.39 5,675.66 5,959.44
Website and Social Media Technician 20 4,902.85 5,147.99 5,405.39 5,675.66 5,959.44
WWTP Operator in Training 11 3,935.20 4,131.96 4,338.56 4,555.49 4,783.26
WWTP Operator I 18 4,669.38 4,902.85 5,147.99 5,405.39 5,675.66
WWTP Operator II 24 5,405.39 5,675.66 5,959.44 6,257.41 6,570.28
Zoo Director M46 9,395.18 9,864.94 10,358.19 10,876.10 11,419.91
Zoo Education Curator 9 3,747.81 3,935.20 4,131.96 4,338.56 4,555.49
Zoo Supervisor 20 4,902.85 5,147.99 5,405.39 5,675.66 5,959.44
Zookeeper I 9 3,747.81 3,935.20 4,131.96 4,338.56 4,555.49
ITEM NUMBER: A-4
DATE: 4/23/24
ATTACHMENT: 2
Page 30 of 33
CITY OF ATASCADERO
CITY COUNCIL STAFF REPORT Item A5
Department: Community
Development
Date: 4/23/24
Placement: Consent
TO: JAMES R. LEWIS, CITY MANAGER
FROM: PHIL DUNSMORE, COMMUNITY DEVELOPMENT DIRECTOR
PREPARED BY: PHIL DUNSMORE, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: Contract Plan Check Services Budget Amendment
RECOMMENDATION:
Council authorize the City Manager to enter into a contract amendment increasing Interwest
Consulting Services’ contract by $80,000, for a total contract amount of $160,000.
DISCUSSION:
For the second year in a row, the City’s volume and complexity of construction plans has exceeded
our forecasted expectations. Interwest Consulting Services provides construction plan check
services through a contract with the City for the review of commercial and multi-family building
permit applications submitted to the City. Most single-family construction plans are reviewed in-
house by building inspection staff. While the cost of plan check services may vary somewhat from
year to year, the City’s plan check services budget is adopted at an amount that assumes an
average construction permit workload. The City’s adopted Fiscal Year budget for the plan check
services is $80,000 for the current fiscal year.
In calendar year 2023, the number of construction plans submitted to the City exceeded average
years by more than 30%. Additionally, many of the plans submitted included very complex and
large multi-family and commercial projects that consumed additional plan check services time.
An example of this is the new commercial buildings now under construction at the Del Rio
Marketplace site where Valley Fresh supermarket is being constructed. This increase in plan check
activity resulted in increased staff and consultant time spent on the review of construction plans.
Based upon the foregoing, it is estimated that services provided by Interwest Consulting Services
may reach up to $160,000 for the fiscal year, an increase of $80,000 over the original budget. The
City is anticipating the review of several new projects, including new buildings within the Del Rio
Marketplace, a new mixed-use development at Curbaril and Morro Road, and a new mixed use
building downtown known as La Moda. Fortunately, these services are reimbursed from the
applicants through the payment of plan check review fees that are designed to cover the cost of
plan check services.
Page 31 of 33
4/23/24 | Item A5 | Staff Report
The City’s Purchasing Policy requires City Council approval of any professional service contract in
excess of $100,000. Staff followed the Purchasing Policy requirements for the existing $80,000
contract with Interwest, which required the City Manager’s approval. Now that the City’s need
for extra contract services will exceed $100,000, staff is bringing this contract forward for Council’s
consideration.
In 2018, a Request for Proposals was widely advertised for plan check services. There were three
respondents, of which Interwest Consulting Services was one. The City has determined Interwest
to be responsive and competitively priced. Staff has found that Interwest Consulting Services
produces quality and timely work and helps to advance Council’s goal of economic development
with a business-friendly approach while still emphasizing quality.
Staff recommends Council approve an increase in the contract with Interwest Consulting Services
in the amount of $80,000, for a total contract amount of $160,000.
ALTERNATIVES TO THE STAFF RECOMMENDATION:
1. Council may consider the approval of a greater amount for plan check services. Since the
amount is funded by plan check fees paid by applicants, there would be no significant
fiscal impact.
2. Council may consider other options or postpone action for additional information.
3. Council may not award the contract extension and cancel the contract plan checking
services. This would result in a significant delay in the issuance of commercial and multi-
family building permits as the City does not have the staff time nor expertise to complete
these plan checks in-house.
FISCAL IMPACT:
Authorization of the contract amendment increasing the Interwest Consulting Services’ plan
check contract would result in an estimated additional $80,000 in General Fund expenditures
offset by an estimated additional $80,000 in General Fund revenues.
Page 32 of 33
4/23/24 | Item A5 | Staff Report
REVIEWED BY OTHERS:
This item has been reviewed by the Administrative Services Director.
REVIEWED AND APPROVED FOR COUNCIL AGENDA
James R. Lewis, City Manager
Page 33 of 33