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HomeMy WebLinkAbout2008 - 5505 El Camino Real - APD Roof SpecsCITY OF ATASCADERO PROPOSAL FORMS, AGREEMENT, BONDS, CONTRACT ADMINISTRATION FORMS AND SPECIAL PROVISIONS FOR THE ROOFING SYSTEM INSTALLATION ATASCADERO POLICE DEPARTMENT August 2008 BIDS OPEN: SEPTEMBER 19, 2008@ 2:00 P.M. CITY OF ATASCADERO 6907 EL CAMINO REAL ATASCADERO, CA 93422 TABLE OF CONTENTS NOTICE TO BIDDERS 3 PROPOSAL FORM 5 BID SHEET 7 CONTRACTOR’S LICENSING STATEMENT 9 AGREEMENT 11 FAITHFUL PERFORMANCE BOND 15 LABOR AND MATERIAL BOND 17 WORKER’S COMPENSATION INSURANCE CERTIFICATE 19 NOTICE TO PROCEED 20 SPECIFICATIONS 21 SPECIAL PROVISIONS PAGE 3 OF 21 NOTICE TO BIDDERS CITY OF ATASCADERO PROPOSALS will be received by the City of Atascadero at the Public Works Department Office at 6907 El Camino Real, Atascadero, California, 93422, until SEPTEMBER 19, 2008at 2:00 pm, for furnishing to said City all labor, materials, equipment, transportation, services and supplies necessary to construct and complete the construction of the ROOFING INSTALLATION – ATASCADERO POLICE DEPARTMENT Bidders are hereby notified that, pursuant to Part 7, Chapter 1, Article 2, Sections 1700 and 1773.1 of the Labor Code of the State of California, the Director of Industrial Relations of the State of California has ascertained the general prevailing rate of hourly wages and rates for legal holidays and overtime work in the locality where this work is to be performed for each craft or type of worker or mechanic needed to execute the Contract which will be awarded to the successful Bidder. Prevailing Wage Rates are available online at http://www.dir.ca.gov/DLSR/PWD/index.htm It shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any subcontractor under the Contractor, to determine the rate and to pay not less than the said specified rates to all laborers, workers and mechanics employed by them in the execution of the Contract. The Contractor will be required to maintain and distribute certified payroll records in compliance with Section 1776 of the California Labor Code. Notice is given to all bidders that no more than 50% of the work, as defined by the contract price, may be done by subcontractors. Bidders shall contact the Department of Public Works office the day prior to Bid opening to obtain any addenda information. Submittal of a signed Bid shall be evidence that the Bidder has obtained this information and that the Bid is based on any changes contained therein. Notice is also hereby given that all Bidders may be required to furnish a sworn statement of their financial responsibility, technical ability and experience before award is made to any particular Bidder. Provision is made for security substitution on payment withholds as provided in Public Contract Code Sections 22200 and 22300. Before submitting Bids, Contractors shall be licensed in accordance with the Laws of the State of California. Accordingly, the successful Bidder shall possess a Class B or Specialty C-39 license at the time this contract is awarded. The successful Contractor will be required to furnish three (3) acceptable surety bonds: one for faithful performance in a sum equal to one hundred percent (100%) of the contract price, one for labor and materials in a sum equal to one hundred percent (100%) of the contract price and the other for maintenance following construction in a sum equal to ten hundred percent (10%) of the contract price and shall remain in effect for one year following acceptance of the project for final payment. The successful Contractor will be required to obtain a business license from the City and pay related fees. On the outside of the bid envelope the Bidder shall indicate the following: 1. Name and Address of Bidder 2. Name of project on which Bid is submitted SPECIAL PROVISIONS PAGE 4 OF 21 The right is reserved by the City of Atascadero to reject any or all Bids, to evaluate the Bids submitted, and award the contract to the lowest responsible Bidder. The City further reserves the right to waive any informalities or minor irregularities in the Bid. SPECIAL PROVISIONS PAGE 5 OF 21 PROPOSAL FORM Director of Public Works City of Atascadero 6907 El Camino Real, Atascadero, California 93422 Ph. No. 805 470-3480 Gentlemen: The undersigned hereby proposes to perform all work for which a contract may be awarded to the undersigned and to furnish any and all plant, labor, services, material, tools, equipment, supplies, transportation, utilities, and all other items and facilities necessary therefore as provided in the Contract Documents, and to do everything required therein for street improvements within the City of Atascadero as specifically set forth in documents entitled: Contract Documents and Special Provisions for the ROOFING INSTALLATION – ATASCADERO POLICE DEPARTMENT together with all appurtenances thereto, all as set forth in the Contract Documents; and further proposes and agrees that, if the undersigned's proposal is accepted, the undersigned will contract in the form and manner stipulated to perform all the work called for in the Contract Documents, and to complete all such work in strict conformity therewith within the time limits set forth therein, and that the undersigned will accept as full payment therefore the price or prices set forth in the Bid Sheet(s) forming a part hereof. It is understood and agreed that: 1. The undersigned has carefully examined all the Contract Documents which shall comprise those documents specifically referred to in Article 4 of the Agreement Form. 2. The undersigned has, by investigation at the site of the Work and otherwise, satisfied itself as to the nature and location of the Work and has fully informed itself as to all conditions and matters which can in any way affect the Work or the cost thereof. 3. The undersigned fully understands the scope of the Work and has checked carefully all words and figures inserted in its Proposal and further understands that the City will in no way be responsible for any errors or omissions in the preparations of this Proposal. 4. The undersigned understands that no more than 50% of the work, as defined by the contract price, may be done by subcontractors. True copies of subcontracts will be provided to the City Engineer upon his request. 5. The undersigned will execute the Agreement and furnish the required performance and payment bonds and proof of the specified insurance coverage within 10 working days, not including holidays, after notice of acceptance of its Proposal by the City; and further, that this Proposal may not be withdrawn for a period of 60 working days after the date set for the opening of Bids, unless otherwise required by law. SPECIAL PROVISIONS PAGE 6 OF 21 6. The undersigned hereby certifies that this Proposal is genuine and not sham or collusive or made in the interest or in behalf of any person not herein named, and the undersigned has not directly or indirectly induced or solicited any other Bidder to put in a sham bid, or any other person or corporation to refrain from bidding; the undersigned has not in any manner sought by collusion to secure for itself an advantage over any other Bidder. 7. In conformance with the current statutory requirements of Section 1860 et. seq. of the Labor Code of the State of California, the undersigned confirms the following as his or her certification: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions before commencing the performance of the work of this Contract." Now: In compliance with the Notice to Bidders and all the provisions hereinbefore stipulated; the undersigned with full cognizance thereof, hereby proposes to perform the entire Work for the prices set forth in the attached Bid Sheet(s) upon which award of contract is based. Dated ___________________ Bidder: ________________________________ By: ________________________________ (Corporate Seal) Title: ________________________________ Bidder's Post Office Address: ________________________________________ ________________________________________ Corporation organized under the laws of the State of: ____________________________________________ SPECIAL PROVISIONS PAGE 7 OF 21 BID SHEET PROJECT: ROOFING INSTALLATION – ATASCADERO POLICE DEPARTMENT BID OPENING: SEPTEMBER 19, 2008@ 2:00 p.m. NAME OF BIDDER: ______________________________________ BUSINESS ADDRESS: ______________________________________ BUSINESS PHONE : ______________________________________ BUSINESS FAX: ______________________________________ RESIDENCE ADDRESS: ______________________________________ RESIDENCE PHONE: ______________________________________ TO: DIRECTOR OF PUBLIC WORKS CITY OF ATASCADERO The undersigned declares that he has carefully examined the location of the proposed work, that he has examined the Plans and Specifications and read the accompanying instructions to bidders, and hereby proposes to furnish all materials, machinery, tools, labor and services, and do all the work necessary to complete the project in accordance with said Plans and Special Provisions and the Standard Specifications and Standard Plans for the unit prices shown. The undersigned declares that he has read and acknowledges the following: Bids are required for the entire work. Incidental items of work shall be incorporated into the most appropriate unit price bid item and no additional compensation shall be made therefore. The amount of the Bid for comparison purposes will be the total of all items. The total of unit basis items will be determined by multiplying the unit price bid by the estimated quantity set forth for the item. The Bidder shall set forth for each item of work, in clearly legible figures, a unit price and a total for the item in the respective spaces provided for this purpose. In the case of the unit basis items, the amount set forth under the "Total" column shall be the multiplication of the unit price bid by the estimated quantity of the item. SPECIAL PROVISIONS PAGE 8 OF 21 In case of discrepancy between the unit price and the total set forth for the item, the unit price shall prevail; provided, however, if the amount set forth as a unit price is ambiguous, unintelligible, or uncertain for any reason, or is omitted, or in the case of unit basis items, is the same amount as the entry in the "Total" column, then the amount set forth in the "Total" column for the item shall prevail in accordance with the following: 1. As to lump sum items, the amount set forth in the "Total" column shall be the unit price. 2. As to unit basis items, the amount set forth in the "Total" column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. 3. Bidder acknowledges that the time for completion of this work is 30 Working Days The City reserves the right to reject any and all bids. CITY OF ATASCADERO ROOFING INSTALLATION – ATASCADERO POLICE DEPARTMENT LUMP SUM BID $___________________________ SPECIAL PROVISIONS PAGE 9 OF 21 CONTRACTOR'S LICENSING STATEMENT The undersigned is licensed in accordance with the laws of the State of California providing for the registration of Contractors. The undersigned hereby certifies that they possess at the time of bid a State of California Class A General Engineering Contractor’s license. The undersigned further agrees that they will maintain current throughout the term of this contract this Class A General Engineering Contractor’s license. Contractor's License Classification and Number: Name of Firm or Individual: Business Address: Business Tel: Business Fax: ________________ (or) Signature, Title, and Address of members signing on behalf of partnership: Name __________________________ Title ___________________________ Address ______________________________________________________________ Name __________________________ Title ___________________________ Address ______________________________________________________________ Name __________________________ Title ___________________________ SPECIAL PROVISIONS PAGE 10 OF 21 Address ______________________________________________________________ (or) Name of Corporation: ___________________________________________________ Business Address: _____________________________________________________ Corporation organized under the laws of the State of ___________________________ _____________________________________ Signature of President of Corporation _____________________________________ Signature of Secretary of Corporation SPECIAL PROVISIONS PAGE 11 OF 21 AGREEMENT For The Construction of the ROOFING INSTALLATION – ATASCADERO POLICE DEPARTMENT This agreement is made and entered into this ______ day of __________________ 200__, at Atascadero, California, by and between the City of Atascadero, hereinafter referred to as "City", and ___________________________________________________________ (name of individual or firm) hereinafter referred to as "Contractor". Whereas, Contractor, as will appear by reference to the records of the Proceedings of the City, was duly awarded the contract for the Work hereinafter mentioned. Now, Therefore, it is hereby agreed that: Article 1 - Witnesseth, that for and in consideration of the payment and agreements hereinafter mentioned, to be made and performed by said City, and under the conditions expressed in the two bonds, bearing even date with these present, and hereunto annexed, said Contractor agrees with said City, at its own cost and expense, to do all the work and furnish all materials, except such as are mentioned in the Contract Documents to be furnished by the City, necessary to construct and complete in good, workmanlike and substantial manner the above-described work in accordance with the Contract Documents as listed herein and are by such reference made a part hereof. Article 2 - The said City hereby promises and agrees with the said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and to do the Work according to the terms and conditions herein contained and referred to, for the price aforesaid, and hereby contracts to pay the same at the time, in the manner, and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, and administrators. SPECIAL PROVISIONS PAGE 12 OF 21 Article 3 - The said Contractor agrees to receive and accept the price stated in the Bid Sheet(s) as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Agreement; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the Work until its acceptance by the said City and for all expenses incurred by or in consequence of the suspension or discontinuance of the Work; and for well and faithfully completing the Work, and the whole thereof in the manner and according to the requirements of the Contract Documents therefore, and the requirements of the Engineer under their terms, to wit: Article 4 - It is expressly agreed by and between the parties hereto that the Contract Documents shall consist of the Notice to Bidders, Proposal, Bid Sheet(s), Certification of Affirmative Action Program, Contractor's Licensing Statement, List of Subcontractors, Bid Security, Non-Collusion Affidavit, Agreement, Faithful Performance Bond, Labor and Materials Bond, Maintenance Bond, Worker's Compensation Certificate, Notice of Award, Notice to Proceed, and the project Plans and Special Provisions. In addition, all Change Orders and Work Directive Changes authorizing additions, deletions, or modifications, and all appendices, bulletins and addenda as prepared prior to the date of opening Bids setting forth any modifications or corrections or interpretations of any of said documents. In the event of any conflict between the provisions thereof, the terms of said documents shall control over each other in the following order: 1. Agreement 2. Change Orders and Work Directive Changes 3. Addenda 4. Notice To Bidders 5. Contract Proposal 6. Special Provisions 7. Contract Plans 8. City of Atascadero Standard Specifications and Drawings Article 5 - Contractor agrees to commence work pursuant to this Contract within ten (10) working days from the date specified in the Notice to Proceed, and to diligently prosecute the same to completion within the time required by the Special Provisions. SPECIAL PROVISIONS PAGE 13 OF 21 Article 6 - For any withhold of amounts earned by Contractor (under Paragraph 2), Contractor may substitute securities as provided in Section 22300 of the Public Contract Code, as amended, which states in part as follows: Provisions shall be included in any invitation for bid and in any contract documents to permit the substitution of securities for any moneys withheld by a public agency to ensure performance under a contract, provided that substitution of securities provisions shall not be required in contracts in which there will be financing provided by the Farmers Home Administration of the United States Department of Agriculture pursuant to the Consolidated Farm and Rural Development Act (7 U.S.C. Sec. 1921 et seq.), and where federal regulations or policies, or both, do not allows the substitution of securities. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the public agency, or with a state or federally chartered bank in California as the escrow agent, who shall then pay such moneys to Contractor. Upon satisfactory completion of the contract, the securities shall be returned to Contractor. Alternatively, Contractor may request and the owner shall make payment of retentions earned directly to the escrow agent at the expense of Contractor. At the expense of Contractor, Contractor may direct the investment of the payments into securities and Contractor shall receive the interest earned on the investments upon the same terms provided for in this section for securities deposited by Contractor. Upon satisfactory completion of the contract, Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the owner, pursuant to the terms of this section. Contractor shall pay to each subcontractor, not later than 20 days of receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each subcontractor, on the amount of retention withheld to ensure the performance of Contractor. Securities eligible for investment under this section shall include those listed in Section 16430 or bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by Contractor and the public agency. Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon. The escrow agreement entered into must be substantially similar to the form included in Public Contract Code Section 22300(e). Contractor shall obtain the written consent of the surety to such agreement. If any provision of this Section shall be declared by a court of law to be illegal or unenforceable, then, notwithstanding, this Section shall remain in full force and effect (exclusive of the illegal or unenforceable provision). SPECIAL PROVISIONS PAGE 14 OF 21 In Witness whereof, the parties to these present hereunto set their hands on the date first above written. CITY OF ATASCADERO By: ________________________________ CONTRACTOR By: ________________________________ (name of firm or individual) ________________________________ (signature) ________________________________ (printed name) ________________________________ (title) SPECIAL PROVISIONS PAGE 15 OF 21 FAITHFUL PERFORMANCE BOND Bond #______________________ Premium _____________________ KNOW ALL MEN BY THESE PRESENTS, that WHEREAS, the City Manager of the City of Atascadero, State of California, has awarded to ____________________________________________________ hereinafter designated as the "Principal", a contract for construction of the ROOFING INSTALLATION – ATASCADERO POLICE DEPARTMENT in strict conformity with the plans and specifications dated September 2008, now on file in the office of the Director of Public Works of the City of Atascadero; and WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract; NOW, THEREFORE, WE _______________________________________ as Principal, hereinafter designated as the "Contractor" and __________________________________ as Surety, are held and firmly bound unto the City of Atascadero, in the sum of ______________________________________ ______________________________________________ Dollars ($______________), said sum being one hundred percent of the estimated amount payable by the said City of Atascadero under the terms of the Contract, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounded Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the said Contract and any alteration thereof made as therein provided on his or their part, to be kept and performed at the time and in the manner therein meaning and shall indemnify and save harmless the City of Atascadero, its officers and agents, as therein stipulated, then this obligation shall become null and void; otherwise it shall remain in full force and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the Plans and Special Provisions accompanying the same shall in any way affect its obligations on this bond, SPECIAL PROVISIONS PAGE 16 OF 21 and it does hereby waive notice of any change, extension of time, alteration or addition to the terms of the Contract or to the work or to said Plans and Special Provisions. IN WITNESS WHEREOF, this instrument has been duly executed by Contractor and Surety above named, on the ______ day of __________________, 200__. Address of Contractor: ____________________________________ ________________________ (seal) ____________________________________ ________________________ (seal) Address of Surety: ____________________________________ ________________________ (seal) ____________________________________ ________________________ (seal) SPECIAL PROVISIONS PAGE 17 OF 21 LABOR AND MATERIAL BOND Bond #__________________ Premium __________________ KNOW ALL MEN BY THESE PRESENTS, that WHEREAS, the City Manager of the City of Atascadero, State of California, has awarded to __________________________________________________ hereinafter designated as the "Principal", a contract for construction of ROOFING INSTALLATION – ATASCADERO POLICE DEPARTMENT in strict conformity with the plans and specifications dated June 2008, now on file in the office of the Director of Public Works of the City of Atascadero; and WHEREAS, said Principal is required to furnish a bond in connection with said contract, providing that if said Principal, or any of his or its sub-contractors shall fail to pay for any materials, provisions, provender or any other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the Surety on this bond will pay the same to the extent hereinafter set forth; NOW, THEREFORE, WE _______________________________________ as Principal, hereinafter designated as "Contractor" and _____________________________________ as Surety, are held and firmly bound unto the City of Atascadero, in the sum of ________________________________ ___________________________________________ Dollars ($ ________________), said sum being one hundred percent of the estimated amount payable by the said City of Atascadero under the terms of the Contract, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounded Contractor, his or its heirs, executors, administrators, successors or assigns, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, as required by the provisions of an act of the Legislature of the State of SPECIAL PROVISIONS PAGE 18 OF 21 California, entitled; "An act to secure the payment of claims of persons employed by Contractors upon Public Works, and the claims of persons who furnish materials, supplies, teams, implements or machinery used or consumed by such contractors in the performance of such works, and prescribing the duties of certain public officers with respect thereto" approved May 10, 1919, as amended, and provided that the person, companies or corporations so furnishing said materials, provisions, provender or other supplies, teams, appliances or power used, in upon, for or about the performance of the work contracted to be executed or performed by any person, company or corporation renting or hiring teams or implements or machinery or power for or contributing to said work to be done, or any person who performs work or labor upon the same, or any person who supplies both work and materials therefore, shall have complied with the provisions of said Act, then Surety will pay the same in or to an amount not exceeding the amount herein above set forth, and also will pay, in case suit is brought upon this Bond, such reasonable Attorney's fees as shall be fixed by the Court, awarded and taxed as in the above mentioned Statute provided. This Bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under said act, so as to give a right of action to them or their assigns in any suit brought upon this Bond. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alterations or additions to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in any wise affect its obligations on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the term of the contract or to the Work or to the Specifications. IN WITNESS WHEREOF, this instrument has been duly executed by Contractor and Surety above-named, on the _______ day of _________________, 2008. Address of Contractor: ____________________________________ ________________________ (seal) ____________________________________ ________________________ (seal) Address of Surety: ____________________________________ ________________________ (seal) ____________________________________ ________________________ (seal) SPECIAL PROVISIONS PAGE 19 OF 21 WORKER'S COMPENSATION INSURANCE CERTIFICATE Prior to execution of the Contract Agreement, Contractor shall execute the following form as required by Sections 1860 and 1861 of the California Labor Code: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of said Code, and I will comply with such provisions before commencing the performance of the work of this Contract. ________________________________________ (name of firm) ________________________________________ (signature) (date) ________________________________________ (title) Attest: ________________________________________ (signature) (date) ________________________________________ (title) SPECIAL PROVISIONS PAGE 20 OF 21 NOTICE TO PROCEED DATE: _________________________________________ TO: _________________________________________ (bidder’s name) _________________________________________ (street address) _________________________________________ (city, state, zip code) PROJECT TITLE: ROOFING INSTALLATION – ATASCADERO POLICE DEPARTMENT You are notified that the Contract Time under the above contract will commence to run on _______________, 200__. By that date, you are to start performing your obligations under the Contract Documents. In accordance with the Agreement the Date of Completion is ________________, 200__. Before you may start any work at the site, the General Conditions provide that you must deliver to the Department of Public Works certificates of insurance which you are required to purchase and maintain in accordance with the Contract Documents. ___________________________________ CITY OF ATASCADERO SPECIAL PROVISIONS PAGE 21 OF 21 ATASCADERO POLICE STATION ROOF REPLACEMENT Specifications and scope TPO (Thermal Plastic Olefin) Roof System 60 Mil. SUBMITTALS REQUIRED WITH BID PACKET Clean and prepare existing roof as required by manufacturer and quality requirements . Sheet Metal 1. Install new retrofit Drains 2. Replace existing through-wall scuppers 3. Completely skirt under existing copping metal and units (extend counter flashing over new membrane) Application 1. Mechanically fasten 3/8” Fan Fold Board over existing prepared roof to maintain class “A” fire rating 2. Mechanically fasten 60 Mil. TPO White Membrane System (Thermal Plastic Olefin) over entire roof 3. Membrane Flashing and drains 4. Fully adhere system to Parapet Walls 5. Install sealants and pipe clamps for all penetrations 6. Guarantee Workmanship for 10 Years 7. Provide Guarantee from material manufacturer for 20 years 8. Meet all Title 24 requirements 9. All clean up and site safety and security is contractors responsibility 10. Contractor to provide for continual access to facility to users throughout project.