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CC_2024_01_09_AgendaPacket
CITY OF ATASCADERO CITY COUNCIL AGENDA HYBRID MEETING INFORMATION: The City Council meeting will be available via teleconference for those who wish to participate remotely. The City Council meeting will also be held in the City Council Chambers and in-person attendance will be available at that location. HOW TO OBSERVE THE MEETING REMOTELY: To participate remotely, residents can livestream the meeting on Zoom, SLO-SPAN.org, on Spectrum cable Channel 20 in Atascadero, and listen live on KPRL Radio 1230AM and 99.3FM. The video recording of the meeting will repeat daily on Channel 20 at 1:00 am, 9:00 am, and 6:00 pm and will be available through the City’s website and on the City’s YouTube Channel. To participate remotely using the Zoom platform please visit: https://us02web.zoom.us/webinar/register/WN_ZwJ7a031S3KXauEym9ehaA HOW TO SUBMIT PUBLIC COMMENT: Public comment may be provided in-person or remotely. Call (669) 900-6833 (Meeting ID: 889 2347 9018) to listen and provide public comment via phone or via the Zoom platform using the link above. Note that the Zoom participation option is provided to the public as a courtesy in order to facilitate participation. The City does not, however, guarantee that meeting participation will be available via Zoom. If Zoom participation is not enabled, or turned off, the meeting will continue with public attendance in-person only. Written public comments are accepted at cityclerk@atascadero.org. Comments should identify the Agenda Item Number in the subject line of the email. Such comments will be forwarded to the City Council and made a part of the administrative record. To ensure distribution to the City Council before consideration of an item, please submit comments not later than 12:00 p.m. the day of the meeting. All correspondence will be distributed to the City Council, posted on the City’s website, and be made part of the official public record of the meeting. Please note, comments will not be read into the record. Please be aware that communications sent to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under applicable law. Communications will not be edited for redactions and will be printed/posted as submitted. AMERICAN DISABILITY ACT ACCOMMODATIONS: Any member of the public who needs accommodations should contact the City Clerk’s Office at cityclerk@atascadero.org or by calling 805-470-3400 at least 48 hours prior to the meeting or time when services are needed. The City will use their best efforts to provide reasonable accommodations to afford as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. DISCLOSURE OF CAMPAIGN CONTRIBUTIONS: Pursuant to Government Code § 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City’s decision on the agenda item since January 1, 2023. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member since January 1, 2023, are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration. City Council agendas and minutes may be viewed on the City's website: www.atascadero.org/agendas Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection on our website, www.atascadero.org. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The Minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are made a part of the record or referred to in their statement will be noted in the Minutes and available for review by contacting the City Clerk's office. All documents will be available for public inspection by appointment during City Hall business hours. Page 1 of 52 CITY OF ATASCADERO CITY COUNCIL AGENDA Tuesday, January 9, 2024 City Hall Council Chambers, Fourth Floor 6500 Palma Avenue, Atascadero, California REGULAR SESSION – CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: Council Member Newsom ROLL CALL: Mayor Moreno Mayor Pro Tem Funk Council Member Bourbeau Council Member Dariz Council Member Newsom APPROVAL OF AGENDA: Roll Call Recommendation: Council: 1. Approve this agenda. 2. Waive the reading in full of all ordinances appearing on this agenda; titles of the ordinances will be read aloud by the City Clerk at the first reading, after the motion and before the City Council votes. A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the Consent Calendar and will be City Council Regular Session: 6:00 P.M. Successor Agency to the Community Immediately following Redevelopment Agency of Atascadero: conclusion of the City Council Regular Session Public Financing Authority: Immediately following conclusion of the Successor to the Community Redevelopment Agency of Atascadero Session Page 2 of 52 considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.) 1. City Council Draft Minutes – December 12, 2023 Regular Meeting ▪ Recommendation: Council approve the December 12, 2023, Draft City Council Regular Meeting Minutes. [City Clerk] 2. Water Reclamation Facility Retrofit and Improvement Project Program Management Services Contract ▪ Fiscal Impact: $2,569,361 in Wastewater Funds. ▪ Recommendation: Council award a professional services agreement with Water Systems Consulting for $2,569,361 to provide Program Management services for the Atascadero Water Reclamation Facility Retrofit and Improvement Project (Project No. C2020W03). [Public Works] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council. Comments will be allowed for the entire 30-minute period so if the final speaker has finished before the 30-minute period has ended and a member of the public wishes to make a comment after the Council has commenced another item, the member should alert the Clerk within the 30-minute period of their desire to make a comment and the Council will take up that comment upon completion of the item which was commenced. Any members of the public who have questions or need information may contact the City Clerk’s Office, between the hours of 8:30 a.m. and 5:00 p.m. at (805) 470- 3400, or cityclerk@atascadero.org.) B. PUBLIC HEARINGS: None C. MANAGEMENT REPORTS: 1. Fiscal Year 2023 Annual Road Report ▪ Fiscal Impact: Approximately $5,000 in budgeted General Funds. ▪ Recommendation: The Citizens’ Sales Tax Oversight Committee recommends Council: 1. Approve the Fiscal Year 2023 Annual Road Report. 2. Approve the 2023 Community Road Report. [Public Works and Administrative Services] 2. Parks and Recreation Update ▪ Fiscal Impact: None. ▪ Recommendation: Council: 1. Receive and file the Parks and Recreation Update. 2. Provide direction to staff on potential park and facility projects. [Public Works and Community Services & Promotions] Page 3 of 52 D. COUNCIL ANNOUNCEMENTS AND COMMITTEE REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. The following represent standing committees. Informative status reports will be given, as felt necessary): Mayor Moreno 1. City Selection Committee 2. County Mayors Round Table 3. Regional Economic Action Coalition (REACH) 4. SLO Council of Governments (SLOCOG) 5. SLO Regional Transit Authority (RTA) Mayor Pro Tem Funk 1. Atascadero Basin Ground Water Sustainability Agency (GSA) 2. Design Review Committee 3. Homeless Services Oversight Council Council Member Bourbeau 1. City of Atascadero Finance Committee 2. City / Schools Committee 3. Integrated Waste Management Authority (IWMA) 4. SLO County Water Resources Advisory Committee (WRAC) Council Member Dariz 1. Air Pollution Control District 2. California Joint Powers Insurance Authority (CJPIA) Board 3. Community Action Partnership of San Luis Obispo (CAPSLO) 4. Design Review Committee 5. Visit SLO CAL Advisory Committee Council Member Newsom 1. City of Atascadero Finance Committee 2. City / Schools Committee 3. League of California Cities – Council Liaison E. INDIVIDUAL DETERMINATION AND / OR ACTION: (Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager ADJOURN TO MEETING OF THE SUCCESSOR AGENCY Page 4 of 52 ITEM NUMBER: A-1 DATE: 01/09/24 CITY OF ATASCADERO CITY COUNCIL DRAFT MINUTES Tuesday, December 12, 2023 City Hall Council Chambers, Fourth Floor 6500 Palma Avenue, Atascadero, California REGULAR SESSION – CALL TO ORDER: 6:00 P.M. Mayor Moreno called the meeting to order at 6:01 p.m. and Council Member Dariz led the Pledge of Allegiance. ROLL CALL: Present: Council Members Bourbeau, Dariz, Newsom, Mayor Pro Tem Funk, and Mayor Moreno Absent: None Others Present: None Staff Present: City Manager Jim Lewis, Administrative Services Director Jeri Rangel, Fire Chief Casey Bryson, Interim Police Chief Joe Allen, Public Works Director Nick DeBar, City Attorney David Fleishman, Community Services & Promotions Director Terrie Banish, Deputy City Manager/City Clerk Lara Christensen, Deputy City Manager – IT Luke Knight, and Public Works Analyst Ryan Betz. APPROVAL OF AGENDA: MOTION: By Council Member Bourbeau and seconded by Council Member Newsom to: 1. Approve this agenda. 2. Waive the reading in full of all ordinances appearing on this agenda, and the titles of the ordinances will be read aloud by the City Clerk at the first reading, after the motion and before the City Council votes. Motion passed 5:0 by a roll-call vote. CLOSED SESSION – REPORT (IF ANY) a. November 14, 2023 City Council Regular Session: 6:00 P.M. Page 5 of 52 ITEM NUMBER: A-1 DATE: 01/09/24 b. November 28, 2023 c. December 4, 2023 Deputy City Manager/City Clerk Christensen reported there was no reportable action. A. CONSENT CALENDAR: 1. City Council Draft Minutes – November 28, 2023, Regular Meeting and December 4, 2023, Special Closed Session Meeting ▪ Recommendation: Council approve the November 28, 2023, Draft City Council Regular Meeting Minutes and the December 4, 2023, Special Closed Session Meeting Minutes. [City Clerk] 2. City Council 2024 Meeting Schedule ▪ Fiscal Impact: None. ▪ Recommendation: Council approve the City Council meeting schedule for 2024. [City Clerk] 3. November 2023 Accounts Payable and Payroll ▪ Fiscal Impact: $4,237,280.09. ▪ Recommendation: Council approve certified City accounts payable and payroll vendor checks for November 2023. [Administrative Services] 4. September 2023 Investment Report ▪ Fiscal Impact: None. ▪ Recommendation: Council receive and file the City Treasurer’s report for quarter ending September 30, 2023. [City Treasurer] 5. Contract for City Attorney Services ▪ Fiscal Impact: Monthly retainer of $13,000 for general legal work and additional services billed at an hourly rate. ▪ Recommendation: Council approve, and authorize the City Manager to execute, an agreement with the law firm of Richards, Watson & Gershon, in substantial conformance with the attached draft agreement, to provide City Attorney legal services for the City of Atascadero, and appoint David Fleishman as City Attorney and Craig Steele as Assistant City Attorney. [City Manager] 6. Confirm the Appointment of Police Chief ▪ Fiscal Impact: The Police Chief’s annual salary of $212,593 will be funded in the Police Department budget. ▪ Recommendation: Council concur and confirm the appointment of Daniel Suttles as Atascadero’s new Police Chief. [City Manager] 7. Transit Van Procurement for Atascadero Transit (Dial-A-Ride) ▪ Fiscal Impact: Expenditure of transportation funds of $107,500 plus approximately $4,800 for outfitting. ▪ Recommendation: Council authorize the purchase of one transit van for Atascadero Transit (Dial-A-Ride) from Model 1 Commercial Vehicles for $107,500. [Public Works] Page 6 of 52 ITEM NUMBER: A-1 DATE: 01/09/24 MOTION: By Council Member Bourbeau and seconded by Council Member Dariz to approve the Consent Calendar. (#A-5: Contract No. 2023- 043; #A-7: Contract No. 2023-044) Motion passed 5:0 by a roll-call vote. B. LEGISLATIVE UPDATE: 1. 2024 Federal and State Legislative Platform ▪ Fiscal Impact: None. ▪ Recommendation: Council: 1. Receive an oral report on the 2023 Legislative Session wrap-up and a 2024 Legislative Session look ahead. 2. Approve the 2024 Federal and State Legislative Platform. [City Manager] The City’s Lobbyist, Jason Gonsalves, gave an oral report on the 2023 Legislative Session wrap-up and a 2024 Legislative Session look ahead and answered questions from the Council. City Manager Lewis presented the draft 2024 Federal and State Legislative Platform and answered questions from the Council. PUBLIC COMMENT: The following persons spoke on this item: Geoff Auslen. Mayor Moreno closed the Public Comment period. MOTION: By Mayor Pro Tem Funk and seconded by Council Member Dariz to approve the 2024 Federal and State Legislative Platform and directed staff to bring the item back for further discussion at the Council’s Strategic Planning Workshop in early 2024. Motion passed 5:0 by a roll-call vote. UPDATES FROM THE CITY MANAGER: City Manager Lewis gave an update on projects, events, and issues within the City. COMMUNITY FORUM: The following persons spoke in-person by telephone or through the webinar: Geoff Auslen. Mayor Moreno closed the COMMUNITY FORUM period. C. PUBLIC HEARINGS: 1. 2024 Community Development Block Grant Draft Recommendations ▪ Fiscal Impact: $134,205 of Community Development Block Grant funds. ▪ Recommendation: Council develop and adopt draft recommendations for the 2024 Community Development Block Grant (CDBG) funds. [Public Works] Public Works Director Nick DeBar presented this item and answered questions from the Council. Community Services & Promotions Director Banish also answered questions from the Council. Page 7 of 52 ITEM NUMBER: A-1 DATE: 01/09/24 PUBLIC COMMENT: The following persons spoke on this item: Austin Solheim and Michael Acevado. Mayor Moreno closed the Public Comment period. MOTION: By Council Member Bourbeau and seconded by Council Member Newsom to adopt draft recommendations for the 2024 Community Development Block Grant funds. Motion passed 5:0 by a roll-call vote. D. MANAGEMENT REPORTS: None E. COUNCIL ANNOUNCEMENTS AND COMMITTEE REPORTS: The following Council Members gave brief update reports on their committees since their last Council meeting: Mayor Moreno 4. County Mayors Round Table Mayor Pro Tem Funk 3. Homeless Services Oversight Council Council Member Dariz 3. Community Action Partnership of San Luis Obispo (CAPSLO) F. INDIVIDUAL DETERMINATION AND / OR ACTION: None. G. ADJOURNMENT Mayor Moreno adjourned the meeting at 8:27 p.m. MINUTES PREPARED BY: ______________________________________ Lara K. Christensen City Clerk APPROVED: Page 8 of 52 ITEM NUMBER: A-2 DATE: 01/09/24 Atascadero City Council Staff Report - Public Works Department Water Reclamation Facility Retrofit and Improvement Project Program Management Services Contract RECOMMENDATION: Council award a professional services agreement with Water Systems Consulting for $2,569,361 to provide Program Management services for the Atascadero Water Reclamation Facility Retrofit and Improvement Project (Project No. C2020W03). BACKGROUND: Background The City of Atascadero provides wastewater collection and treatment service for most non-residential properties and a portion of the City’s residential population serving a combined area consisting of approximately 2,000 acres of the roughly 15,000 acres within the City boundary. Customers of the wastewater collection and treatment system are comprised of approximately 5,000 parcels that include residential, commercial, and light industrial customers. The remainder of the City’s population is served by on-site wastewater treatment systems (septic systems). The City of Atascadero assumed ownership and operation of the wastewater collection and treatment system from the Atascadero County Sanitation District in 1982 shortly after incorporation (1979). The Water Reclamation Facility (WRF) was originally constructed in 1980, with several upgrades since that time to increase operational effectiveness. The existing WRF is classified as a stabilized pond treatment system and is permitted for a maximum month flow (MMF) of 2.39 million gallons per day (MGD). The WRF treats incoming sewage using screens and biological treatment ponds. Settled solids are collected from the bottom of the facultative lagoon periodically and dried onsite in concrete-lined sludge drying beds before hauling for disposal. Treated effluent is percolated in basins onsite for final polishing treatment through the soil, ultimately recharging the underlying groundwater basin. A well sited downstream of the percolation basins extracts a mix of treated effluent and groundwater for reuse as irrigation at Chalk Mountain Golf Course. Since construction of the WRF in 1980, the City of Atascadero has nearly doubled in population, with much of that increase occurring within more densely developed areas of town that have existing City sewer access. By the late 1990s, it was apparent that modifications to the WRF would be required to allow for further City growth and wastewater treatment. Reports were conducted in 1997 (Brown & Caldwell), 2011 (AECOM), and 2016 (MKN) that provided an evaluation of the wastewater flows and Page 9 of 52 ITEM NUMBER: A-2 DATE: 01/09/24 loading, plant hydraulics and treatment capacity, and recommendations for addressing issues and improving operations at the plant. Some, but not all, of these recommendations were implemented, and the WRF today continues to operate at or near the upper limits for capacity. It is important to note that while the permitted maximum flow rate is 2.39 MGD, actual treatment capacity of the WRF is approximately 1.4 MGD. On September 25, 2020, the Central Coast RWQCB adopted the General Waste Discharge Requirements Order No. R3-2020-0020 for Discharges from Domestic Wastewater Systems with Flows Greater than 100,000 Gallons per Day (General Permit). The City applied for enrollment in the new General Permit in December 2021, and became formally enrolled in the new permit on June 6, 2023. The General Permit adopts stringent effluent discharge requirements for discharge of treated effluent to land. The most notable requirements for the City include a total dissolved solids (TDS) limit of 550 milligrams per liter (mg/L) and a chloride limit of 70 mg/L. Additional drivers for WRF replacement include the stated interest of Atascadero State Hospital (ASH) to send their screened wastewater to the WRF for treatment and disposal, potential expansion of the City’s collection system to include up to an additional approximately 1,700 parcels (predominantly single family residential), and State legislation (SB 9, AB 68, etc.) prioritizing residential densification. As a result of the multiple needs, constraints, and opportunities listed above, the City initiated a WRF Alternatives Analysis in late 2020 and contracted with Water Systems Consulting (WSC) to conduct the analysis. After multiple reviews by City staff and resulting revisions, the final Alternatives Analysis was completed in February 2023 and brought to Council for review and discussion on August 8, 2023. DISCUSSION: After direction provided by Council during the August 2023 meeting to move forward into the WRF Replacement design process, City staff issued a Request for Proposals (RFP) to qualified firms to provide program management services for the project. The need for these services is to provide what is effectively staff augmentation for this project due to the specialized nature and complexity of the project. Administrative management and oversight of the pre-design and design phase of this project alone are expected to require the equivalent of one full-time staff member, with the additional supporting tasks, beyond the baseline workload, listed below: 1. Coordination/meetings with RWQCB staff a. Preparation of TSO Application. b. Negotiation for TDS/Salts compliance pathways. c. Determination of feasibility for individual constituent limits or a Basin Plan Amendment. 2. Coordination with ASH and AMWC staff a. Participation in negotiating agreement for ASH connection to WRF and pre- treatment requirements. b. Evaluation of partnership opportunities and potential agreements with AMWC for TDS, Salts, and PFOS reduction. Page 10 of 52 ITEM NUMBER: A-2 DATE: 01/09/24 3. Evaluation of feasibility of recycled water program. (Significant funds through a variety of Federal and State grants are available and this element could have a significant impact on ability to negotiate new Salt limits) 4. Financing alternatives, preparation of updated Wastewater Rate Study (CIP Project, FY 23/24), and the pursuit of potential grant opportunities. 5. Sewer System Management Plan Update and Audit. (CIP Project, FY 23/24) 6. Technical Reports required by the new WDR General Permit. (due date in parenthesis) a. Capital Improvement Plan (June 6, 2024) b. Operations and Maintenance Manual (June 6, 2024) c. Climate Change Adaptation Plan (June 6, 2025) 7. Public outreach and educational efforts. The City received two proposals from Water Systems Consulting (WSC) and Hollenbeck Consulting in response to the RFP. The proposals were individually reviewed and scored by a technical selection committee according to experience with similar projects, responsiveness to City needs, experience of key personnel and other factors. The committee was particularly interested in the experience of the consultants specific to negotiations with the RWQCB and other key stakeholders, wastewater treatment facility design, project financing, and the balance of near-term capital costs with long-term adaptability and benefits. Following reviews of the proposals, staff interviewed Hollenbeck Consulting and WSC in mid-December 2023. Both proposals and interviews demonstrated each firm was qualified to provide these services, but WSC clearly provided the best combination of experience, approach, and specialized staff if needed. It was particularly important that the selected consultant’s assigned lead program manager be available to personally lead the project and provide additional staff expertise and support as the project progresses, which WSC demonstrated during the interview process. WSC provided a detailed fee estimate worksheet with their proposal that included estimated labor hours and associated costs, reimbursable expenses, and subconsultant fees for the work scope identified in the proposal. Staff requested in the RFP that the consultants include in their proposals any potential tasks and assign estimated hours to complete those items of work. However, given the nature of the project, it is anticipated that some of the tasks will evolve to accommodate changing needs or may become unnecessary depending upon path of action taken and be omitted. Staff reviewed and discussed the fee estimate worksheet and proposed work scope and has found it to be reasonable given the comprehensive work scope. Similar to what has been observed with construction, consultant costs have also seen rapid escalation over the last two to three years, which is reflected in the total contract award amount. If awarded, the basis of compensation will be actual labor hours worked plus reimbursable expenses and subconsultant fees. In their proposal, WSC grouped expected tasks into pre-design, design/bidding, and construction phases to align with major project milestones. These milestones also typically align with presentations to Council and authorization to move forward with the project. Page 11 of 52 ITEM NUMBER: A-2 DATE: 01/09/24 Tasks are grouped as follows: Pre-Design Services: Task 1: General Project Management Task 2: WDR Alternatives Evaluation Task 3: Funding Management and Administration Task 4: Public Relations and Outreach Task 5: Design Phase Procurement Services Design and Bidding Services: Task 6: Design Phase Services Task 7: Bidding Phase Services Construction Services: Task 8: Construction Phase Services Staff is recommending that Council award a total contract amount that includes Tasks 1- 5, “Pre-Design Services,” and Tasks 6-7, “Design and Bidding Services,” for a total estimated fee of $2,569,361. Staff will structure the contract to authorize the work in two phases, with Pre-Design Services authorized immediately, and Design and Bidding Services authorized after Council has awarded a contract to the selected consultant team that will perform final design and prepare construction documents (estimated by Fall 2024). An RFP will be issued to select the design consultant team, which WSC will be ineligible to be a part of due to their role as the project’s program manager. It is important to note that while the total contract amount for phases 1-5 exceeds the FY23/24 Budget of $750,000 for the project, the majority of the work scope included in Tasks 1-4 extends through the life of the project and will not be undertaken until FY 24/25 and FY 25/26. Subsequently, current funding in the adopted Budget is expected to be sufficient to cover this year’s project costs. Schedule In order to meet the regulated timelines and provide for future expected growth of the City, the schedule below outlines key anticipated dates for the WRF project: Phase Tentative Schedule Phase 1 Pre-Design: Preliminary Design, Funding, and Permitting of Secondary Improvements January 2024 – June 2024 Phase 2 Design: Final Design of Secondary Improvements and Permitting July 2024 – September 2025 Phase 3 Construction: Secondary and Site Improvement Construction October 2025 – September 2027 Phase 4 Time Schedule Compliance and Recycled Water Planning March 2024 – December 2026 Page 12 of 52 ITEM NUMBER: A-2 DATE: 01/09/24 FISCAL IMPACT: Approving staff recommendations will authorize the estimated expenditure of $2,569,361 in Wastewater Funds over the course of five fiscal years for program management and supporting services for the Water Reclamation Facility Retrofit and Improvement Project. ALTERNATIVES: 1. Council could take no action and direct staff to return with other options. This alternative is not recommended given the tight regulatory timeline for this project, and the quality and competitiveness of the proposals received. ATTACHMENTS: None. Page 13 of 52 ITEM NUMBER: C-1 DATE: 01/09/24 Atascadero City Council Staff Report – Public Works & Admin. Services Departments Fiscal Year 2023 Annual Road Report RECOMMENDATIONS: The Citizens’ Sales Tax Oversight Committee recommends Council: 1. Approve the Fiscal Year 2023 Annual Road Report. 2. Approve the 2023 Community Road Report. DISCUSSION: 2023 Annual Road Report On July 8, 2014, the Atascadero City Council adopted Ordinance No. 581, imposing a transactions and use tax. This Ordinance became operative when the majority of Atascadero voters approved it in November 2014. Among other items, the Ordinance outlines annual reporting requirements related to the additional half-cent sales tax. Section 15 of the Ordinance requires the preparation of an Annual Road Report by the City to the Citizens’ Sales Tax Oversight Committee (CSTOC) for review. Section 15 of Ordinance No. 581 reads as follows: Section 15. ANNUAL ROAD REPORT. An Annual Road Report shall be prepared by the City no later than the last day of the sixth month following the end of each City fiscal year. The Report shall be submitted to the Citizens’ Oversight Committee for review. The Committee will submit their findings and conclusions to the City Council. The Report will also be made available to the public. The Annual Road Report shall detail the prior fiscal year’s activities related to the retail transaction and use tax. The Report shall include revenues generated by the Transaction and Use Tax, expenditures (in summary form), funds carried over from previous fiscal years, and any remaining funds to be carried over for expenditure in subsequent fiscal years. In accordance with the Ordinance, the attached 2023 Annual Road Report was reviewed and approved by CSTOC at their December 14, 2023, meeting. CSTOC recommends that the City Council approve the 2023 Annual Road Report. Page 14 of 52 ITEM NUMBER: C-1 DATE: 01/09/24 2023 Community Road Report City staff created a Community Road Report (CRR) brochure that summarizes the F-14 Sales Tax Measure and background on how the City is proceeding with implementing the Measure. This brochure/handout is designed to complement the Annual Road Report. A summary of roadway work that occurred for the reporting period, as well as programmed work for the following year, is included in the CRR. Financials from the Annual Road Report are also summarized in the CRR. The Community Road Report is recommended to be distributed via US mail to all properties in the City. The brochure will also be made available at City Hall and on the City’s website. CSTOC reviewed and made some suggested revisions that have been incorporated into the attached 2023 Community Road Report. FISCAL IMPACT: Distribution of the 2023 Community Road Report is estimated to cost about $5,000 in budgeted General Funds. ATTACHMENTS: 1. Fiscal Year 2023 Annual Road Report 2. 2023 Community Road Report Page 15 of 52 City of Atascadero Citizens’ Sales Tax Oversight Committee Annual Road Report Fiscal Year 2023 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 16 of 52 i City of Atascadero ELECTED OFFICIALS Heather Moreno, Mayor Susan Funk, Mayor Pro Tempore Charles Bourbeau, Council Member Mark Dariz, Council Member Heather Newsom, Council Member Gere W. Sibbach, City Treasurer CITIZENS’ SALES TAX OVERSIGHT COMMITTEE MEMBERS Robert “Grigger” Jones, Atascadero Chamber of Commerce, Chairperson Geoff Auslen, Atascadero Kiwanis Ellen Beraud, ALPS Gary Elliott, Veterans Memorial Gaby Romo, Atascadero Rotary Club Sharon Turner, Friends of Atascadero Library Erik Rodriguez, At-Large Member Max Zappas, At-Large Member Vacant (2 positions) ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 17 of 52 Measure F-14 Sales Tax Projects Fund* Executive Summary……………………………………………………………………………………1 Financial Statements…………………………………………………………………………………..8 Certification of Citizens' Sales Tax Oversight Committee Chairperson…………………………9 Balance Sheet…………………………………………………………………………………………...…………………………..10 Statement of Revenues, Expenses, and Changes in Fund Balance………………………………………………...……...………………………………………..11 Detailed Statement of Revenues, Expenses, and Changes in Fund Balance- Fiscal Years 2015 through 2023………………………………………………...……...……………………………………….. 12 Revenues Summary………………………...………………………………………………………………………………17 Revenues from State of California……………………………………………………………………………18 Backup documentation available for inspection upon request *This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements. CITY OF ATASCADERO TABLE OF CONTENTS June 30, 2023 ii ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 18 of 52 Executive Summary Revenues In November 2014, Atascadero voters approved Sales Tax Measure F-14, increasing the City sales tax rate by 0.5%. The additional half-percent sales tax revenue is the subject of this Annual Report. Retailers within the City limits of Atascadero began collecting the approved 0.5% sales tax on April 1, 2015. These retailers are required to submit sales tax revenues directly to the California Department of Tax and Fee Administration (CDTFA) on a monthly, quarterly, or annual reporting basis (as determined by the State). After the CDTFA has processed the payments and reports from the Retailers, the CDTFA remits payment to the City. The City generally receives these payments from the CDTFA about 60 days after the end of the month in which the sales took place. Although the flow of the cash does take extra time to get to the City’s account, the sales tax revenue is counted in the period when the sales took place. For example, the City received a sales tax payment from the CDTFA in late September 2022 for the sales that took place during the month of July 2022. The City counts that as July revenue, although it was received much later. The total Measure F-14 Sales Tax Revenue that was earned for the period July 2022 – June 2023 was $3,177,914. Expenditures Expenditures for repairing and maintaining neighborhood roads and other roadways involve a process designed to provide transparency and fairness. To achieve this, the City has implemented a “Critical Point Management” methodology that assists with the selection of road segments whose conditions are such that if repairs or maintenance is not performed in the near future, the road will deteriorate into a condition that will require more extensive and costly repairs. By repairing these roads now, the City is able to stretch the funding to repair and maintain additional neighborhood roads. The end result of Critical Point Management is prioritization of road repairs and maintenance with the objective of providing the lowest life cycle costs and optimizing the overall pavement conditions of the roadway system. Additionally, the Critical Point Management method identifies recommended periodic maintenance of roadways reconstructed on previous Measure F-14 projects. This maintenance typically includes crack sealing and resurfacing within 5-10 years, with the goal of ensuring that previous investments made in pavement replacement are maximized. Once selected, road segments are compiled into resurfacing or rehabilitation projects, which are designed and then advertised for construction to local contractors and throughout California in accordance with public contracting laws. Sealed bid proposals are received and evaluated, and then a contract is awarded to the lowest responsive bidder. Council approves contracts, if necessary, per the City’s purchasing policy. The contracts are executed and bonds and insurance provided by the Contractor. Construction begins and City staff provides project inspection and oversight. Once the project is ready to be publicly bid, construction typically begins approximately 60 to 90 days later. 1 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 19 of 52 Executive Summary (continued) Expenditures (continued) A total of $3,414,306 was spent on five projects during the 2022-2023 fiscal year (7/1/22 to 6/30/23). It is difficult to have all costs for individual projects to occur during a single fiscal period given the time needed to design, bid, and construct roadway projects. In addition, the fiscal year ends June 30th during the middle of peak roadway construction season, which typically splits construction costs over two fiscal periods. A summary of the projects that incurred costs during the reporting period are included below. 2021 Pavement Resurfacing Project This project incurred $918 in expenditures during the reporting period and includes the following road segments totaling 2.48 centerline miles: Road Segments in Measure F-14 2021 Resurfacing Project Road Segment From To Length (ft.) Width (ft.) Area (sq. ft.) PCI Before PCI After El Dorado Road Santa Fe Road La Linia Ave 725 20 14,500 63 73 Halcon Road Viejo Camino Calle Milano 1,540 31 47,740 64 77 Las Lomas Ave North End Principal Ave 1,035 22 22,770 41 60 Mountain View Dr Portola Rd Santa Rosa Rd 2,443 18 43,974 60 73 Plata Lane West End El Camino Real 520 37 19,240 69 81 Pueblo Ave San Luis Ave El Camino Real 440 37 16,280 42 61 San Gabriel Rd Atascadero Rd West Front Rd 1,725 21 36,225 61 74 San Luis Ave Pueblo Ave Curbaril Ave 1,215 27 32,805 63 76 San Rafael Rd Atascadero Ave West Front Rd 2,750 24 66,000 65 77 Solano Ave El Camino Real La Linia Ave 690 27 18,630 77 87 Total: 13,083 345,164 Expenditures during this reporting period were related to the construction phase of the project, specifically work required for the City’s contracted materials testing engineer to complete the final Quality Assurance report. Project design and roadway construction costs were performed during the previous two reporting periods. This project included resurfacing (crack sealing and micro-surfacing), as well as localized pavement dig outs and repairs, to extend the pavement life of roadways that are generally in good condition. These projects are much simpler and City staff typically prepares bid documents in-house. Project design was largely completed by summer 2021, but the decision was made to postpone construction until 2022 for public convenience (minimize overlapping with multiple other area pavement projects in 2021), and gain economy of scale and efficiencies by bidding concurrent with another City resurfacing project scheduled for 2022. 2 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 20 of 52 Executive Summary (continued) A public bid opening occurred on March 31, 2022 and four bids were received ranging from $368,339 to $513,472 with the low bid received by Souza Construction, Inc. of San Luis Obispo (for the F-14 portion of the project). The City Council awarded a construction contract to Souza Construction, Inc. on April 12, 2022. Work began in late-April 2022. Construction for the 2021 F-14 Pavement Resurfacing Project was completed in June 2022 and final construction costs totaled $428,723, or $60,384 more than the contract award price. The total project cost of $447,813 was considerably less than the project budget of $550,000. There will be some minimal closing costs in the next reporting period. Construction for the 2021 F-14 Resurfacing Project was completed in June 2022 and final construction costs totaled $428,723, or $60,384 more than the contract award price. The total project cost of $448,731 was significantly less than the project budget of $550,000. 2021 Pavement Rehabilitation Project This project incurred $3,539 in expenditures during the reporting period and includes the following road segments totaling 3.81 centerline miles: Road Segments in Measure F-14 2021 Rehabilitation Project Road Segment From To Length (ft) Area (sf) PCI Before PCI After Alegre Ave Atascadero Ave End 460 9,200 35 100 Coromar Ave** Marchant Ave Portola Rd 3,621 76,041 33/42/40** 100 La Paz Ln Atascadero Rd End 2,175 39,150 24 100 Marchant Way Pismo Ave Santa Rosa Rd 1,700 45,900 17 100 Marchant Ave* Coromar Ave Atascadero Ave 1,962 41,202 54/47* 100 Old Morro Rd East Hwy 41 (West) Hwy 41 (East) 2,850 57,000 42 100 Pismo Ave Hwy 41 Marchant Way 874 19,228 42 100 San Diego Rd* Atascadero Ave Hwy 101 Ramps 3,111 65,331 53/12* 100 San Guillermo Ln San Gabriel Rd End 920 18,400 11 100 San Rafael Rd San Gabriel Rd Los Osos Rd 2,450 51,450 43 100 *Two segments per PMP. Total 20,123 422,902 **Three segments per PMP. 3.81 miles Expenditures during this reporting period were primarily related to final closeout of the construction phase of the project. Project design costs were performed during the previous two reporting periods (totaling $228,922) and completed in April 2021, at which time the project was solicited for public bids. A public bid opening occurred on May 20, 2021 and six bids were received ranging from $2,355,340 to $3,002,546 with the low bid received by Souza Construction, Inc. of San Luis Obispo. The City Council awarded a construction contract to Souza Construction, Inc. on June 8, 2021 and increased the project budget amount of $2,550,000 by $550,000 as part of the 2021-2023 Budget process to cover 3 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 21 of 52 Executive Summary (continued) construction inspection and contingencies for the project. Work began in mid-July 2021 and was completed in January 2022. Pismo Avenue, Marchant Way, San Diego Road and a portion of Old Morro Road were fully reconstructed with a full asphalt and base section. The remaining portion of Old Morro Road, Alegre Avenue, San Guillermo Lane, San Rafael Road, La Paz Lane, Coromar Avenue and Marchant Avenue segments were rehabilitated using a combination of localized pavement dig outs, asphalt overlay, and mill and asphalt overlay depending upon roadway conditions. Construction for the 2021 F-14 Project was completed in January 2022 and final construction costs totaled $2,529,750, or $174,410 more than the contract award price. The total project cost of $2,895,997 was over the original budget of $2,550,000, but less than the revised budget of $3,100,000. 2022 Pavement Rehabilitation Project This project incurred $3,158,083 in expenditures during the reporting period and includes the following road segments totaling 3.27 centerline miles: Road Segments in Measure F-14 2022 Rehabilitation Project Road Segment From To Length (ft) Area (sf) PCI Before PCI After Ardilla Rd North End Balboa Rd 2,478 49,560 40 100 Balboa Rd Santa Ana Rd San Fernando Rd 4,615 96,915 22 100 Cebada Rd Santa Ana Rd End 2,375 49,875 41 100 Cenegal Rd Laurel Rd End 5,340 106,800 22 100 Corriente Rd San Fernando Rd Santa Ana Rd 2,439 51,219 19 100 Total 17,247 354,369 3.27 miles Expenditures during this reporting period include some design work (completed by City staff) but are predominantly related to the construction phase of the project. Construction plans and specifications were completed in April 2022 and issued for public bid solicitation. A public bid opening occurred on May 26, 2022 and three bids were received ranging from $2,761,237 to $3,456,789 with the low bid received by Souza Construction, Inc. of San Luis Obispo. The City Council awarded a construction contract to Souza Construction, Inc. on June 14, 2022 and authorized an additional $600,000 of F-14 funds for a total project budget amount of $3,600,000. Work began in early July 2022 and was completed in November 2022. Balboa Road was fully reconstructed with a full asphalt and base section. Ardilla Road, Cenegal Road and Corriente Road were rehabilitated using a combination of full reconstruction and asphalt overlay, depending upon roadway conditions, and Cebada Road was resurfaced with an asphalt leveling course and overlay. 4 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 22 of 52 Executive Summary (continued) Construction for the 2022 F-14 Project was completed in October 2022 and final construction costs totaled $2,973,676, or $212,439 more than the contract award price. The total project cost of $3,398,999 was over the original budget of $3,000,000, but less than the revised budget of $3,600,000. 2023 Pavement Rehabilitation Project This project incurred $250,656 in expenditures during the reporting period and includes the following road segments totaling 3.28 centerline miles: Road Segments in Measure F-14 2023 Rehabilitation Project Road Segment From To Length (ft) Area (sf) 2019 PCI Cabrillo Ave Ensenada Ave Capistrano Ave 1,695 38,985 38 Capistrano Ave West Mall Lewis Ave 1,719 53,289 48 Dolores Ave San Anselmo Rd San Jacinto Ave 2,700 56,700 23 Ensenada Ave* North End Capistrano Ave 2,209 46,389 14/33* Magdelena Ave End Mercedes Ave 1,175 22,325 29 Magnolia Ave Capistrano Ave End 1,400 29,400 20 Mercedes Ave Capistrano Ave Highway 41 835 19,205 50 Navidad Ave El Verano Ave San Jacinto Ave 1,300 27,300 18 Palma Ave Traffic Way Rosario Ave 880 17,600 37 San Ardo Ave Arena Ave Dolores Ave 1,240 24,800 20 Sycamore Rd Miramon Ave Capistrano Ave 475 11,875 43 Valentina Ave Dolores Ave Alamo Ave 1,080 21,600 31 Via Ave Traffic Way Ensenada Ave 590 24,190 45 *Two segments per PMP. Total 17,298 393,658 3.28 miles Expenditures during this reporting period are related to performing final design and preparing construction plans for the project. Prior year work involved geotechnical testing work and recommendations ($34,253). Construction plans and specifications were completed in May 2022 and issued for public bid solicitation. A public bid opening occurred on June 22, 2023 and three bids were received ranging from $2,851,397 to $4,283,777 with the low bid received by Souza Construction, Inc. of San Luis Obispo. The City Council awarded a construction contract to Souza Construction, Inc. on July 11, 2023. Work began in September 2023 and is anticipated to be completed in January 2023. It should be noted that in the Fiscal Year 2023-2025 Budget the segment Ensenada Avenue between the bridge and Capistrano Avenue, and the Via Avenue segment were removed from the 2023 F-14 project and added to the 2024 F-14 Project. This was done to avoid construction conflicts with the Via Avenue Bridge Replacement Project. However, timing of completion of the bridge was such that City Council authorized in October 2023 that these two segments be added back into the 2023 F-14 Project. 5 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 23 of 52 Executive Summary (continued) 2024 Pavement Rehabilitation Project This project incurred $1,110 in expenditures during the reporting period and includes the following road segments totaling 3.53 centerline miles: Road Segments in Measure F-14 2024 Rehabilitation Project Road Segment From To Length (ft) Area (sf) 2019 PCI Ash St Catalpa St El Camino Real 447 13,410 22 Bella Vista Rd San Marcos Rd End 3,080 61,600 16 Birch St Catalpa St End 266 7,980 28 Carmelita Ave San Andres Ave Curbaril Ave 2,550 53,550 38 Catalpa St North End San Rafael Ct 1,225 36,750 27 Cuesta Ct San Rafael Rd End 720 23,760 31 Flores Rd Santa Lucia Rd Los Gatos Rd 1,102 20,040 20 Hermosa Ave Navarette Ave San Clemente Ave 1,010 19,190 29 La Lomas Ave Principal Ave El Bordo Ave 1,480 32,560 30 Maple St Catalpa St El Camino Real 447 13,410 26 Monita Rd San Gabriel Rd Sierra Vista Rd 1,019 29,551 42 Montecito Ave East Front St El Camino Real 510 13,260 41 Montecito Ave El Camino Real Las Lomas Ave 355 9,230 38 Pinewood Ct Catalpa St End 244 7,320 22 San Diego Way El Camino Real Us 101 NB Ramp 1,268 35,504 42 San Gabriel Rd East Front St El Camino Real 615 15,375 31 San Rafael Ct West End El Camino Real 650 21,450 49 Sierra Vista Rd San Marcos Rd Monita Rd 1,510 49,830 45 Willow Ct West End El Camino Real 150 4,950 20 Total 18,648 468,720 3.53 miles Expenditures during this reporting period are related to geotechnical testing and evaluation work. This work is used to determine pavement sections and underlying soil conditions for use in pavement design. Request for proposals were issued for professional engineering services to perform final design and prepare construction plans and specifications in September 2023. The City Council approved a professional services agreement with Rick Engineering of San Luis Obispo for $385,780 to perform this work. The project is expected to be publicly bid in April/May 2024 and construction to begin in June/July 2024. The total project budget is $4,050,000. Fund Balance The amount of $4,010,327 remained in the Measure F-14 Sales Tax Projects Fund at the end of the fiscal year and will carry forward to the 2023-2024 fiscal year. Fund balance reserves from completed 6 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 24 of 52 Executive Summary (continued) projects and higher than expected revenues are programmed to future roadway projects on the 5-Year Capital Improvement Program (CIP). The CIP is updated in conjunction with the budget process every two years. Estimated costs for CIP projects are updated and additional roadway segments are selected with any remaining fund balance. All Measure F-14 revenue is to be spent on roadway project costs. 7 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 25 of 52 CITY OF ATASCADERO MEASURE F-14 SALES TAX PROJECTS FUND* FINANCIAL STATEMENTS June 30, 2023 *This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements. 8 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 26 of 52 ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 27 of 52 2023 2022 ASSETS Cash and investments 3,460,725$ 3,710,301$ Receivables: Due from State of California 532,350 554,447 Interest receivable 17,602 12,672 Total assets 4,010,677 4,277,420 LIABILITIES Accounts payable 350 70,022 Total liabilities 350 70,022 FUND BALANCE Restricted 4,010,327 4,207,398 Total fund balance 4,010,327$ 4,207,398$ *This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements. CITY OF ATASCADERO BALANCE SHEET MEASURE F-14 SALES TAX PROJECTS FUND* June 30, 2023 and 2022 10 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 28 of 52 2023 2022 Revenues: Sales tax 3,177,914$ 3,212,014$ Use of money and property 39,321 (116,201) Total revenues 3,217,235 3,095,813 Expenditures: Capital Outlay: 2020 Pavement Rehabilitation - 8,942 2021 Pavement Rehabilitation 3,539 2,663,536 2021 Pavement Resurfacing 918 446,757 2022 Pavement Rehabilitation 3,158,083 209,785 2023 Pavement Rehabilitation 250,656 34,253 2024 Pavement Rehabilitation 1,110 - Total expenditures 3,414,306 3,363,273 (197,071) (267,460) Fund balance - beginning of fiscal year 4,207,398 4,474,858 Fund balance - end of fiscal year 4,010,327$ 4,207,398$ *This fund is a sub-account of the General Fund and will be included with the General Fund in the City's audited financial statements. Net change in fund balance MEASURE F-14 SALES TAX PROJECTS FUND* CITY OF ATASCADERO For the Fiscal Years Ended June 30, 2023 and 2022 STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE 11 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 29 of 52 2015 - 2019 2020 2021 2022 2023 Total as of June 30, 2023 Revenues: Sales tax 9,345,195$ 2,483,243$ 2,832,052$ 3,212,014$ 3,177,914$ 21,050,418$ Interest Income 134,083 74,140 55,851 41,533 59,127 364,734 Adjustment to Fair Market Value 16,006 81,373 (44,415) (157,734) (19,806) (124,576) Total revenues 9,495,284 2,638,756 2,843,488 3,095,813 3,217,235 21,290,576 Expenditures: Alamo Avenue (Rosario Ave to Barrenda Ave)40,181 - - - - 40,181 Honda Avenue (Traffic Way to Barrenda Ave)41,096 - - - - 41,096 2016 Pavement Resurfacing Arena Road (San Benito Rd to San Anselmo Rd)88,460 - - - - 88,460 Arena Road (San Anselmo Rd to Yerba Ave)31,603 - - - - 31,603 Castano Avenue (Curbaril Ave to Palomar Ave)44,650 - - - - 44,650 San Vicente Avenue (San Jacinto Ave to North end)27,683 - - - - 27,683 Yerba Avenue (Estrada Ave to Dolores Ave)35,191 - - - - 35,191 2016 Pavement Rehabilitation Cascabel Rd (North end to Santa Lucia Rd)505,309 - - - - 505,309 Los Gatos Rd (Santa Lucia Rd to San Marcos Rd)438,911 - - - - 438,911 San Andres Ave (Santa Lucia Rd to San Marcos Rd)282,700 - - - - 282,700 San Clemente Ave (Portola Rd to San Marcos East)287,905 - - - - 287,905 Valle Ave (Curbaril Ave to Palomar Ave)224,677 - - - - 224,677 2017 Pavement Resurfacing Colorado Ave (San Rafael Rd to San Diego Wy)44,007 - - - - 44,007 Estrada Ave (San Anselmo Rd to San Jacinto Ave)31,028 - - - - 31,028 La Linia Ave (West end to El Dorado Rd)41,669 - - - - 41,669 Navajoa Ave (Santa Ynez Ave to Curbaril Ave)101,174 - - - - 101,174 Serra Ave (Atascadero Ave to San Andres Ave)13,843 - - - - 13,843 Sycamore Rd (Hidalgo Ave to Miramon Ave)11,695 - - - - 11,695 Alcantara Ave (Marchant Ave N to Marchant Ave S)139,466 - - - - 139,466 CITY OF ATASCADERO MEASURE F-14 SALES TAX PROJECTS FUND* STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE Fiscal Years Ended June 30, 2015 through June 30, 2023 *This fund is a sub-account of the General Fund and will be included with the General Fund in the City's audited financial statements. 12 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 30 of 52 2015 - 2019 2020 2021 2022 2023 Total as of June 30, 2023 Expenditures (continued): 2017 Pavement Resurfacing (continued) Carmelita Road (Curbaril Ave to Portola Rd)226,543$ -$ -$ -$ -$ 226,543$ Carmelita Road (Portola Road to San Gabriel Rd)391,971 - - - - 391,971 Cortez Ave (Maleza Ave to Curbaril Ave)98,058 - - - - 98,058 Monterey Road (Campo Rd to San Anselmo Rd)673,875 - - - - 673,875 2018 Pavement Rehabilitation Capistrano (Sycamore to West Mall) Resurface 192,077 - - - - 192,077 Nogales Ave (Dolores Ave to San Jacinto Ave)257,159 - - - - 257,159 Nogales Ave (San Jacinto Ave to Dulzura Ave)42,270 - - - - 42,270 Rosario Ave (Traffic Way to Alamo)53,147 - - - - 53,147 Rosario Ave (Alamo Ave to Gancho Ave)232,898 - - - - 232,898 Rosario Ave (Gancho Ave to Bajada Ave)151,432 - - - - 151,432 Rosario Ave (Bajada Ave to Fresno Ave)45,480 - - - - 45,480 Rosario Ave (Fresno Ave to Olmeda Ave)36,231 - - - - 36,231 Rosario Ave (Olmeda Ave to El Camino Real)81,950 - - - - 81,950 San Benito Road (Colima Road to Traffic Way)167,742 - - - - 167,742 Tunitas Ave (Bajada Ave to Traffic Way)210,325 - - - - 210,325 2019 Pavement Rehabilitation Balboa Road (San Fernando Rd to Graves Creek Rd)80,494 856,027 1,504 - - 938,025 Garcia Road (Santa Cruz Rd to San Gregorio Rd)34,297 438,823 783 - - 473,903 Monterey Road (Del Rio Rd to Campo Rd)41,556 139,860 188 - - 181,604 Navarette Ave (Santa Lucia Rd to San Marcos Rd)36,636 449,569 802 - - 487,007 Del Rio Road (Monterey Rd to San Gregorio Rd)7,577 114,943 206 - - 122,726 San Gregorio Road (Del Rio Rd to Garcia Rd)5,805 85,485 153 - - 91,443 2020 Pavement Rehabilitation Gabarda Road (Curbaril Ave to Tampico)284 17,018 140,123 555 - 157,980 Gabarda Road (Tampico to End)190 12,325 108,009 401 - 120,925 Junipero Avenue (El Camino Real to End)739 44,336 260,766 1,444 - 307,285 CITY OF ATASCADERO MEASURE F-14 SALES TAX PROJECTS FUND* STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE (continued) Fiscal Years Ended June 30, 2015 through June 30, 2023 *This fund is a sub-account of the General Fund and will be included with the General Fund in the City's audited financial statements. 13 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 31 of 52 2015 - 2019 2020 2021 2022 2023 Total as of June 30, 2023 Expenditures (continued): 2020 Pavement Rehabilitation (continued) Palomar Avenue (El Camino Real to Castano Ave)826$ 49,560$ 318,516$ 1,614$ -$ 370,516$ Pueblo Avenue (El Camino Real to Sombrilla Ave)306 18,340 180,565 597 - 199,808 Robles Avenue (Santa Ysabel Ave to Sombrilla Ave)91 5,434 81,547 177 - 87,249 Sinaloa Avenue (Pueblo Ave to Curbaril Ave)258 15,499 131,784 505 - 148,046 Sombrilla Avenue (Robles Ave to End)286 24,131 167,981 560 - 192,958 Sombrilla Avenue (Robles Ave to Curbaril)402 17,176 236,004 785 - 254,367 Sonora Avenue (Valle Ave to Pinal Ave)213 12,799 221,697 416 - 235,125 Valle Avenue (North End to Escarpa Ave)278 40,940 186,927 555 - 228,700 Valle Avenue (Escarpa Ave to Curbaril Ave)682 17,018 341,397 1,333 - 360,430 2021 Pavement Rehabilitation Alegre Ave (Atascadero Ave to End)- 694 4,292 54,709 - 59,695 Coromar Ave (Marchant Ave to Curbaril Ave)- 708 4,376 34,916 - 40,000 Coromar Ave (Curbaril Ave to Via Tortuga)- 2,657 16,404 130,929 - 149,990 Coromar Ave (Via Tortuga to Portola Rd)- 2,372 14,644 116,879 - 133,895 La Paz Ln (Atascadero Rd to End)- 2,954 18,238 198,259 - 219,451 Marchant Way (Pismo Ave to Santa Rosa Rd)- 3,463 21,382 442,466 - 467,311 Marchant Ave (Coromar Ave to Curbaril Ave)- 1,445 8,924 43,455 - 53,824 Marchant Ave (Curbaril Ave to Atascadero Ave)- 1,663 10,272 50,039 - 61,974 Old Morro Rd East (Hwy 41 West to Hwy 41 East)- 4,300 26,553 296,491 - 327,344 Pismo Ave (Hwy 41 to Marchant Way)- 1,451 8,957 205,006 - 215,414 San Diego Rd (Atascadero Ave to Colorado Rd)- 1,686 10,408 227,619 1,770 241,483 San Diego Rd (Colorado Rd to Hwy 101 On Ramp)- 3,243 20,026 437,933 1,769 462,971 San Guillermo Ln (San Gabriel Rd to End)- 1,388 8,572 138,716 - 148,676 San Rafael Rd (San Gabriel Rd to Los Osos Rd)- 3,882 23,968 286,119 - 313,969 Fiscal Years Ended June 30, 2015 through June 30, 2023 CITY OF ATASCADERO MEASURE F-14 SALES TAX PROJECTS FUND* STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE (continued) *This fund is a sub-account of the General Fund and will be included with the General Fund in the City's audited financial statements. 14 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 32 of 52 2015 - 2019 2020 2021 2022 2023 Total as of June 30, 2023 Expenditures (continued): 2021 Pavement Resurfacing El Dorado Rd (Santa Fe Rd to La Lina Ave)-$ -$ 50$ 57,615$ -$ 57,665$ Halcon Rd (Viejo Camino to Calle Milano)- - 158 39,856 - 40,014 Las Lomas Ave ( North End to Principal Ave)- - 76 67,925 918 68,919 Mountain View Dr (Portola Rd to Santa Rosa Rd)- - 146 56,403 - 56,549 Plata Ln (West End to ECR)- - 64 14,843 - 14,907 Pueblo Ave (San Luis to ECR)- - 54 55,847 - 55,901 San Gabriel (Atascadero Rd to West Front Rd)- - 120 53,419 - 53,539 San Luis Ave (Pueblo Ave to Curbaril Ave)- - 108 33,393 - 33,501 San Rafael Rd (Atascadero Ave to West Front Rd)- - 218 53,081 - 53,299 Solano Ave (ECR to La Lina Ave)- - 62 14,375 - 14,437 2022 Pavement Rehabilitation Ardilla Rd (North End to Balboa)- - 4,354 29,343 521,083 554,780 Balboa Rd (Santa Ana to San Fernando)- - 8,513 57,374 915,845 981,732 Cebada Rd (Santa Ana to End)- - 4,381 29,523 271,594 305,498 Cenegal Rd (End to Laurel Rd)- - 9,384 63,223 1,010,585 1,083,192 Corriente Rd (San Fernando to Santa Ana)- - 4,499 30,322 438,976 473,797 2023 Pavement Rehabilitation Cabrillo Ave (Ensenada to Capistrano)- - - 3,391 24,823 28,214 Capistrano Ave (West Mall to Lewis)- - - 4,638 33,929 38,567 Dolores Ave (San Anselmo to San Jacinto)- - - 4,934 36,114 41,048 Ensenada Ave (North End to Capistrano)- - - 3,050 22,317 25,367 Ensenada Ave (Via to Capistrano)- - - 987 7,220 8,207 Magdelena Ave (End to End)- - - 1,943 14,216 16,159 Magnolia Ave (Capistrano to End)- - - 2,557 18,720 21,277 Mercedes Ave (Capistrano to Highway 41)- - - 1,672 12,228 13,900 Navidad Ave (El Verano to San Jacinto)- - - 2,375 17,381 19,756 Palma Ave (Traffic Way to Rosario)- - - 1,532 11,201 12,733 San Ardo Ave (Arena to Dolores)- - - 2,158 15,791 17,949 Sycamore Rd (Miramon South to Capistrano)- - - 1,033 7,562 8,595 CITY OF ATASCADERO MEASURE F-14 SALES TAX PROJECTS FUND* STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE (continued) Fiscal Years Ended June 30, 2015 through June 30, 2023 *This fund is a sub-account of the General Fund and will be included with the General Fund in the City's audited financial statements. 15 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 33 of 52 2015 - 2019 2020 2021 2022 2023 Total as of June 30, 2023 Expenditures (continued): 2023 Pavement Rehabilitation (continued) Valentina Ave (Dolores to Alamo)-$ -$ -$ 1,879$ 13,752$ 15,631$ Via Ave (Traffic Way to Ensenada)- - - 2,104 15,402 17,506 2024 Pavement Rehabilitation Ash St (Catalpa to ECR)- - - - 32 32 Bella Vista Rd (San Marcos to End)- - - - 146 146 Birch St (Catalpa to End)- - - - 19 19 Carmelita Ave (San Andres to Curbaril)- - - - 127 127 Catalpa St (North End to San Rafael)- - - - 87 87 Cuesta Ct (San Rafael to End)- - - - 57 57 Flores Rd (Santa Lucia to Los Gatos)- - - - 46 46 Hermosa Ave (Navarette to San Clemente)- - - - 45 45 La Lomas Ave (Principal to El Bordo)- - - - 76 76 Maple St (Catalpa to ECR)- - - - 32 32 Monita Rd (San Gabriel to Sierra Vista)- - - - 70 70 Montecito Ave (East Front to ECR)- - - - 31 31 Montecito Ave (ECR to Las Lomas)- - - - 23 23 Pinewood Ct (Catalpa to End)- - - - 17 17 San Diego Way (ECR TO US 101 NB Ramp)- - - - 84 84 San Gabriel Rd (East Front to ECR)- - - - 37 37 San Rafael Ct (West End to ECR)- - - - 52 52 Sierra Vista Rd (San Marcos to Monita)- - - - 117 117 Willow Ct (West End to ECR)- - - - 12 12 5,503,326 2,391,189 2,608,155 3,363,273 3,414,306 17,280,249 Net change in fund balance 3,991,958 247,567 235,333 (267,460) (197,071) 4,010,327 Fund Balance- beginning of year - 3,991,958 4,239,525 4,474,858 4,207,398 - Fund Balance- end of year 3,991,958$ 4,239,525$ 4,474,858$ 4,207,398$ 4,010,327$ 4,010,327$ CITY OF ATASCADERO MEASURE F-14 SALES TAX PROJECTS FUND* STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE (continued) Fiscal Years Ended June 30, 2015 through June 30, 2023 *This fund is a sub-account of the General Fund and will be included with the General Fund in the City's audited financial statements. 16 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 34 of 52 Sales Check Check Month Date Amount July 2022 9/26/2022 294,114$ August 2022 10/24/2022 231,332 September 2022 11/29/2022 292,392 October 2022 12/27/2022 280,575 November 2022 1/24/2023 202,897 December 2022 2/24/2023 331,418 January 2023 3/23/2023 270,021 February 2023 4/24/2023 172,437 March 2023 5/30/2023 290,698 April 2023 6/26/2023 279,681 May 2023 7/24/2023 253,907 June 2023 8/28/2023 278,442 Total Revenue 3,177,914$ Measure F-14 Sales Tax Revenue Summary 17 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 1 Page 35 of 52 aia,'nc on^n. ur ) nio L-K^I^UIVICIIM f ^'^IN ( MIIMO ni^ Mn i int^lrtL VVM i i^nivirtnn. - v iew MI MIM MI^UIL.WARRANT NUMBER^K]U^ 62-585510THE TREASURER OF THE STATE WILL PAY OUT OF THE 009^ RETAIL SALES TAXIDENTIFICATION NO.7600: MO-;DAY;YR-09!26 '202290-13427121162585510TO: 585510CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93422_DOLLARS^; GENTSl$x^29'<113|.76B^TTYT'.YEECALIFORNIA STATE CONTROLLER=&•!sIIIBl 3 I 1 l3l< e3«: & ESBSSIiO^iffiDETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS62-5B5510'ISSUE DATE: 09/26/2022CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 9/20/2022 FOR THE PERIODS SHOWNJURIS CODE: 419PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.CURRENT DISTRIBUTIONS JUL 2022CURRENT ADVANCE JUL 2022PRIOR CREDITSBELOW109,013.76185,100.000 .00BALANCETOTAL PAYMENTJUL 202229''*,113.76294,113.76TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTIONDISTRIBUTIONDISTRIBUTIONDISTRIBUTIONDISTRIBUTIONPRIOR TO 1ST QUARTER 20221ST QUARTER 20222ND QUARTER 20223RD QUARTER 20224TH QUARTER 2022TOTAL CURRENT DISTRIBUTIONS (AS ABOVE)1,450.382,119.St95,639.249,804.380.42109,013.76IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 32<4-3000 OR MAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 9^2879, SACRAMENTO, CA 9^279-002718ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 36 of 52 ?&•THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLEy*\in3* in 11 s* iirt/A'WARRANT NUMBERl?[D(aRia^ 62-822708FUND NO. FUND NAMETHE TREASURER OF THE STATE WILL PAY OUT OF THE 0094 RETAIL SALES TAXIDENTIFICATION NO.MO. I DAY I YR.7600 _ ,-,l0;2<4;2022 6282270890-1342/1211T0: 822708CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93422$ESQLLffiRS;:IBE ES;x^^3;l33:2|;3?^BgTTYT'.YEECALIFORNIA STATE CONTROLLERESiai ll3i<33«: &afi327DflyDETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDSISSUE DATE: 10/2'+/2022CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 10/18/2022 FOR THE PERIODS SHOWN BELOWJURIS CODE: '419PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.CURRENT DISTRIBUTIONS AUG 2022CURRENT ADVANCE AUG 2022PRIOR CREDITS42,832.37188,500.000.00BALANCETOTAL PAYMENTAUG 2022231,332.37231,332.37TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO 1ST QUARTER 2022DISTRIBUTION 1ST QUARTER 2022DISTRIBUTION 2ND QUARTER 2022DISTRIBUTION 3RD QUARTER 2022DISTRIBUTION ^TH QUARTER 2022TOTAL CURRENT DISTRIBUTIONS (AS ABOVE)2,143.1656.343,^11.9537,196.3024.6242,832.37IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 324-3000 OR MAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 942879, SACRAMENTO, CA 9^279-002719ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 37 of 52 ?»'THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLETHE TREASURER OF THE STATE WILL PAY OUT OF THEIDENTIFICATION NO.7600WARRANT NUMBERFUND NO. FUND NAME0094 RETAIL SALES TAXMO. I DAY I YR.11;29;2022I90-1342/1211630816^8TO: 081648CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93422DOLLARS; CENTSl$xx292392ll3B^TTYT'.YEECALIFORNIA STATE CONTROLLER:tFs>'•X".Bl 3 lll3i<?3i: E,30a l&4fll1;"'DETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS D ^5 —ISSUE DATE: 11/29/202ZCALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 11/21/2022 FOR THE PERIODS SHOWN BELOWJURIS CODE; 419PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.TOTAL DUE 3RD QTR 22 825,638.26PRIOR CREDITS 0.00PRIOR DISTRIBUTIONS 3RD QTR 22 151,846.13-PRIOR ADVANCES 3RD QTR 22 373,600.00-COST OF ADMIN 7,800.00-BALANCE3RD QTR 22292,392.13TOTAL PAYMENT292,392.13TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO 1ST QUARTER 2022DISTRIBUTION 1ST QUARTER 20222ND QUARTER 20223RD QUARTER 2022^TH QUARTER 2022ABOVE)DISTRIBUTIONDISTRIBUTIONDISTRIBUTIONTOTAL DUE (AS9,388.593,072.14102,267.73710,060.77849.03825,638.26IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 324-3000 OR MAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 9<42879, SACRAMENTO, CA 9^279-002720ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 38 of 52 THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLEBfesTHE TREASURER OF THE STATE WILL PAY OUT OF THEIDENTIFICATION NO.7600WARRANT NUMBER1^(DS]K]QI^ 63-280998FUND NO.0094MO.l DAY12 ;27FUND NAMERETAIL SALES TAXYR.202290-1342/121163280998TO: 280998CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93^22DOLLARS; CENTSl$xx280575J.27B^TTYT/.YEE ^^CALIFORNIA STATE CONTROLLERSl 3 I ll3li ?3i: &3 EBOqqsqinDETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS U 0 ~ISSUE DATE: 12/Z7/2022CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 12/20/2022 FOR THE PERIODS SHOWN BELOWJURIS CODE: ^19PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.CURRENT DISTRIBUTIONS OCT 2022CURRENT ADVANCE OCT 2022PRIOR CREDITS92,075.27188,500.000.00BALANCETOTAL PAYMENTOCT 2022280,575.27280,575.27TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO 2ND QUARTER 2022DISTRIBUTION 2ND QUARTER 2022DISTRIBUTION 3RD QUARTER 2022DISTRIBUTION 4TH QUARTER 2022DISTRIBUTION 1ST QUARTER 2023TOTAL CURRENT DISTRIBUTIONS (AS ABOVE)1,622.091,119.9179,716.969,616.310.0092,075.27IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 324-3000 OR NAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 9^2879, SACRAMENTO, CA 9^279-0027s21ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 39 of 52 =&•s*-»-THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW Al AN ANtjLbWARRANT NUMBER63-490252FUND NO. FUND NAME0094 RETAIL SALES TAXTHE TREASURER OF THE STATE WILL PAY OUT OF THEIDENTIFICATION NO.7600TO: 490252CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93^22MO. I DAY I YR.01'24'2023I90-1342/121163490252DOLLARS•CENTSl$xx202896J.67-t^jL^ 6k—^MALIA M. COHENCALIFORNIA STATE CONTROLLERIiIIi:;l31ill,3i,33i: E,3i.q02525irDETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS63-490252ISSUE DATE: 01/24/2023CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 1/18/2023 FOR THE PERIODS SHOWN BELOWJURIS CODE: ^19PAYEE: CITY OF ATASCADERQ T & U TAXADMINISTRATIVE SERVICES DIR.CURRENT DISTRIBUTIONS NOV 2022 14,196CURRENT ADVANCE NOV 2022 188,700PRIOR CREDITS 0670000BALANCETOTAL PAYMENTNOV 2022202,896.67202,896.67TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO 2ND QUARTER 2022DISTRIBUTIONDISTRIBUTIONDISTRIBUTIONDISTRIBUTION2ND QUARTER 20223RD QUARTER 20224TH QUARTER 20221ST QUARTER 2023TOTAL CURRENT DISTRIBUTIONS (AS ABOVE)268.82<454.02'482.9812,990.850 . 001^,196.67IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 324-3000 OR MAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 942879, SACRAMENTO, CA 94279-002722ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 40 of 52 THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLE?&•WARRANT NUMBER(E^£L[1^©S35>3[I^ 6 3 ::712055 2THE TREASURER OF THE STATE WILL PAY 01'T OF THEIDENTIFICATION NO.7600FUND NO. FUND NAME0094 RETAIL SALES TAXMO. I DAY I YR.02;24 ;202390-1342/121163720552TO: 720552CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93422"DOLt.ARS"; CENTS]$KK331417|.62-ti^^ OrU^~MALIA M. COHENCALIFORNIA STATE CONTROLLER^^?£>'•i'T.!sIIIi:l31ll3l*23i: &37 E055 2&ii"DETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS63-720552ISSUE GATE: OZ/24/2023CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 2/17/2023 FOR THE PERIODS SHOWN BELOWJURIS CODE: 419PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.TOTAL DUE ^TH QTR 22 822,689.56PRIOR CREDITS 0.00PRIOR DISTRIBUTIONS 4TH QTR 22 106,271.9<4-PRIOR ADVANCES 4TH QTR 22 377,200.00-COST OF ADMIN 7,800.00-BALANCE4TH QTR 22331,417.62TOTAL PAYMENT331,417.62TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO 2ND QUARTER 2022DISTRIBUTION 2ND QUARTER 2022DISTRIBUTION 3RD QUARTER 2022DISTRIBUTION 4TH QUARTER 2022DISTRIBUTION 1ST QUARTER 2023TOTAL DUE (AS ABOVE)<5,499.283,^18.''»582,881.<-i5730,7<49. 1914] . 1 9822,689.56IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 32<'i-3000 OR MAILsCALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 9<42879, SACRAMENTO, CA94279-0027t23ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 41 of 52 THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLEISWARRANT NUMBER63-935711H THE TREASURER OF THE STATE WILL PAY OUT OF THEIDENTIFICATION NO.7600FUND NO. FUND NAME0094 RETAIL SALES TAXMO. I DAY I YR.03;23 '202390-1342/121163935711_DQLLARSCENTSlTO: 935711CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93422$xx27002ll48-^&^ 6U—iMALIA M. COHENCALIFORNIA STATE CONTROLLER?&•!II1: 3, 3 L 1, fc3li E3i: £3^3 57 I I III"DETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDSISSUE DATE: 03/'23/2023CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 3/17/2023 FOR THE PERIODS SHOWN BELOWJURIS CODE: <+19PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.CURRENT DISTRIBUTIONS JAN 2023 100,'+21.48CURRENT ADVANCE JAN 2023 169,600.00PRIOR CREDITS 0.00BALANCETOTAL PAYMENTJAN 2023270,021.48270,021 .'+8jTOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO 3RD QUARTER 2022DISTRIBUTION 3RD QUARTER 2022DISTRIBUTION <^TH QUARTER 2022DISTRIBUTION 1ST QUARTER 2023DISTRIBUTION 2ND QUARTER 2023TOTAL CURRENT DISTRIBUTIONS CAS ABOVE)1,026.96325.7792,069.^56,999.300.00100,^21.48IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 32^-3000 OR NAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 942879, SACRAMENTO, CA 94279-0027(24ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 42 of 52 1 nc ont^-rx K^I' i i iio L/t^'i./uivii-.isWARRANT NUMBERFBJSlRia^ 64-20115'H THE TREASURER OF THE STATE WILL PAY OUT OF THEIDENTIFICATION NO.7600FUND NO.0094FUN D NAMERETAIL SALES TAXYR.MO.I DAY"04'2^'202390-1342/121164201159TO 201159CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93422DOLLARS; CENTSl$«172437l^3-n(jL^ C^^i=B..';••.'MALIA M. COHENCALIFORNIA STATE CONTROLLER!s^8I1gli 3 i, 3,^4 33i: &1. EO I ISqflii-DETACH ON DOTTED LINE f /j 0 U.1 4 C'KEEP THIS PORTION FOR YOUR RECORDS 0 '4 ~ISSUE DATE: 04/24/2023CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: ''t/17/2023 FOR THE PERIODS SHOWN BELOWJURIS CODE: 419PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.CURRENT DISTRIBUTIONS FEB 2023 11,537.43CURRENT ADVANCE FEB 2023 160,900.00PRIOR CREDITS 0.00BALANCETOTAL PAYMENTFEB 2023172,437.43172,437.43TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTIONDISTRIBUTIONDISTRIBUTIONDISTRIBUTIONDISTRIBUTIONPRIOR TO 3RD QUARTER 20223RD QUARTER 20224TH QUARTER 20221ST QUARTER 20232ND QUARTER 2023TOTAL CURRENT DISTRIBUTIONS CAS ABOVE)10,963.60-5^9.582,824.6419,126.810.0011,537.43IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 324-3000 OR MAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 942879, SACRAMENTO, CA 94279-002725ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 43 of 52 THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLE.%'[g^\[La [?(D S3 R] a^\ 64 ^4 975 5 2FUND NO. FUND NAMETHE TREASURER OF THE STATE WILL PAY OUT OF THE QQ94 RETAIL SALES TAXIDENTIFICATION NO.7600MO. I DAY I YR.05'30'202390-1342/121164497552TO: 497552CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93^22DO.LtARSYJCENTS]$x:x29.069|l;86-^A^ 6^--|MALIA M. COHENCALIFORNIA STATE CONTROLLER?e:*'.iS2a3^^3l<E3": &li4q7553 3!ii'DETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS64-4-97552ISSUE DATE: 05/30/2023CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 5/23/2023 FOR THE PERIODS SHOWN BELOWJURIS CODE: ^19PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.TOTAL DUEPRIOR CREDITSPRIOR DISTRIBUTIONSPRIOR ADVANCESCOST OF ADMIN1ST QTR 231ST1STQTRQTR2323738,9560111,958330,5005,800.77.00.91-.00-.00-BALANCETOTAL PAYMENT1ST QTR 23290,697.86290,697.86TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO 3RD QUARTER 2022DISTRIBUTION 3RD QUARTER 20224TH QUARTER 20221ST QUARTER 20232ND QUARTER 2023ABOVE)DISTRIBUTIONDISTRIBUTIONDISTRIBUTIONTOTAL DUE (AS8,612.63-1,966.32ID'4,832.81640,297.72472.55738,956.77IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 324-3000 OR MAIL;CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 942879, SACRAMENTO, CA 94279-002726ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 44 of 52 [d/*'WARRANT NUMBERt <<,? U 1>,J -uI.) THE TREASURER OF THE STATE WILL PAY OUT OF THEIDENTIFICATION NO.7600FUND NO. FUND NAME009^» RETAIL SALES TAXMO. I DAY I YR.06;26'202390-1342/12116<'»730597TO: 730597CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93422^-^BQSASS-^iiCENTSys—fy,^i^^|^9i6S,&,6||/-^^<^ 6U—^MALIA M. COHENCALIFORNIA STATE CONTROLLERS3=&•K!'s-.iIIIB^ ? ^ ,k3l< E3«^ &l<73a5q?lilii1'DETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS64-73059ISSUE DATE: 06/26/2023CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 6/20/2023 FOR THE PERIODS SHOWN BELOWJURIS CODE: 419PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.CURRENT DISTRIBUTIONS APR 2023 93,880.65CURRENT ADVANCE APR 2023 185,800.00PRIOR CREDITS 0.00BALANCETOTAL PAYMENTAPR 2023279,680.65279,680.65TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO <4TH QUARTER 2022DISTRIBUTION 4TH QUARTER 2022DISTRIBUTION 1ST QUARTER 2023DISTRIBUTION 2ND QUARTER 2023DISTRIBUTION 3RD QUARTER 2023TOTAL CURRENT DISTRIBUTIONS (AS ABOVE)681.321,292.0685,546.766,360.510.0093,880.65IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 324-3000 OR NAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 9<42879, SACRAMENTO, CA 94279-002727ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 45 of 52 THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLEFa'-flE^[yi[F(DKISNia^ 64r932759FUND NO. FUND NAMEH THE TREASURER OF THE STATE WILL PAY OUT OF THE QQ94 RETAIL SALES TAXIDENTIFICATION NO.7600 MO-;DAY;YR-07;2<4;2023 6<'t93275990-1342/1211TO: 9327S9CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.6500 PALMA AVENUEATASCADERO CA 93^22"DOLLARSCENTS!$xx253906|.92-t]^^ C^^ia;?BMALIA M. COHENCALIFORNIA STATE CONTROLLERIsiIIi;2, 3 ). ^3^ 33«: &1113 E7Sci[:lirDETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS64-932759ISSUE DATE: 07/24/2023CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 7/18/2023 FOR THE PERIODS SHOWN BELOWJURIS CODE: 419PAYEE; CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.CURRENT DISTRIBUTIONS MAY 2023CURRENT ADVANCE MAY 2023PRIOR CREDITS3^,606.92219,300.000.00BALANCETOTAL PAYMENTMAY 2023253,906.92253,906.92TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO '+TH QUARTER 2022DISTRIBUTION 4TH QUARTER 2022DISTRIBUTION 1ST QUARTER 2023DISTRIBUTION 2ND QUARTER 2023DISTRIBUTION 3RD QUARTER 2023TOTAL CURRENT DISTRIBUTIONS (AS ABOVE)1,619.74515.222,52^.1329,947.830.0034,606.92IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 321-3000 OR MAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, MIC: 27PO BOX 942879, SACRAMENTO, CA 9^279-0027I28ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 46 of 52 s'E^L[1[P1(DS3SN]GI^WARRANT NUMBERTHE TREASURER OF THE STATE WILL PAY OUT OF THEIDENTIFICATION NO.7600FUND NO.00946 5 °°',RETAIL SALES TAXc» n 7 QC.U ! SMO.l DAY 1 YR.08 '28 '202390-1342/1211652073^6TO: 207346CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.650U PALMA AVENUEATASCADERO CA 93422,»!::S.:ftl:jQLUSRSS^!Wr®EN:tSl%MSI£S:ff'ISBU-n(jL^ A—I;(?£>•MALIA M. COHENCALIFORNIA STATE CONTROLLER[3,t E ^ 2,3l<?3ic&5 a073l.&3@DETACH ON DOTTED LINEKEEP THIS PORTION FOR YOUR RECORDS65-2...07346ISSUE DATE: 08/28/2023CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONSTATEMENT OF DISTRICT TAX DISTRIBUTIONDATE: 8/22/2023 FOR THE PERIODS SHOWN BELOWJURIS CODE: ''+19PAYEE: CITY OF ATASCADERO T & U TAXADMINISTRATIVE SERVICES DIR.TOTAL DUE 2ND QTR 23 818,0^9.75PRIOR CREDITS 0.00PRIOR DISTRIBUTIONS 2ND QTR 23 128,487.57-PRIOR ADVANCES 2ND QTR 23 '405,100.00-COST OF ADMIN 6,020.00-BALANCETOTAL PAYMENT2ND QTR 2327E>,^^2. 18278,<4'42. 18TOTAL DUE BREAKDOWN BY PERIOD:DISTRIBUTION PRIOR TO <^TH QUARTER 2022DISTRIBUTION '4TH QUARTER 2022DISTRIBUTION 1ST QUARTER 2023DISTRIBUTION 2ND QUARTER 2023DISTRIBUTION 3RD QUARTER 2023TOTAL DUE (AS ABOVE)11,lit.212,060.9791,139.17713,652.6882.72818,049.75IF YOU HAVE ANY QUESTION PLEASE CONTACT CDTFALOCAL REVENUE BRANCH BY PHONE AT (916) 324-3000 OR MAIL:CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATIONLOCAL REVENUE BRANCH, NIC: 27PO BOX 9^2879, SACRAMENTO, CA 94279-002729ITEM NUMBER: C-1 DATE: 01/09/24ATTACHMENT: 1 Page 47 of 52 City of Atascadero Community Road Report 2023 Approved January 2024 Measure F-14 Funds 2023 F-14 PROJECT - REHABILITATION 2023 NON F-14 PROJECTS 2016 - 2022 F-14 PROJECTS WHAT TO EXPECT IN 2024 2024 F-14 PROJECT - REHABILITATION 2024 NON F-14 PROJECTS 2016 - 2023 F-14 PROJECTS LEGEND 2024 F-14 Resurfacing Project $ 400,000 2024 F-14 Rehabilitation Project $ 4,050,000 Capistrano Ave. Ash St. - - Lewis Ave. to Highway 41 Catalpa St. to El Camino Real Bella Vista Rd. - San Marcos Rd to End Birch St. - Catalpa St. to End Carmelita Ave. - San Andres Ave. to Curbaril Ave. Catalpa St. - North End to San Rafael Ct. Cuesta Ct. - San Rafael Rd. to End Ensenada Ave. - Via Ave. to Capistrano Ave. Flores Rd. - Santa Lucia to Los Gatos Hermosa Ave. - Navarette Ave. to San Clemente Las Lomas Ave. - Principal Ave. to El Bordo Ave. Maple St. - Catalpa St. to El Camino Real Monita Rd. - Catalpa St. to El Camino Real San Diego Way - ECR US 101 NB Off Ramp San Gabriel Rd. - East Front St. to El Camino Real San Rafael Ct. - West End to El Camino Real - San Marcos Rd. to Monita Rd. - West End to El Camino Real - Traffic Way to Ensenada Ave. Sierra Vista Rd. Willow Ct. Via Ave. Country Club Dr.- Capistrano Ave. Del Rio Rd. - Potrero Rd. to San Anselmo Rd. San Andres Ave.- San Marcos Rd. & Santa Ynez Ave. to Hwy 41 Montecito Ave.- East Front St. & ECR to Las Lomas Ave. Pinewood Ct. - Catalpa St. to End For more information visit: www.atascadero.org/measure-f14 ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 2 Page 48 of 52 . The City of Atascadero owns and maintains approximately 145 centerline miles of public roadways. This extensive system is the backbone of housing, commerce and recreation within the community and its repair and maintenance is a top priority. Each road is inspected and assigned a Pavement Condition Index (PCI) number, from 0 to 100. The higher the PCI number, the better condition of the road. City-maintained roads have a PCI of 49. Without Measure F-14, the estimated PCI would have been 32. Roads considered excellent and good, have increased by 11%. Roads considered poor have decreased by 15%. When pavement conditions deteriorate, the cost to fix roadways increases substantially. Replacement of a failed street can cost 30-40 times the amount required to maintain a road in good condition. Road repairs save on wear and tear of vehicles and improve safety for bicyclists. Sales Tax $ 14,660,490 $ 3,212,014 $ 3,177,914 $ 21,050,418 Interest Income 264,074 41,533 59,127 364,734 Adjustment to Fair Market Value 52,964 (157,734) (19,806) (124,576) Total Revenues 14,977,528 3,095,813 3,217,235 21,290,576 Total expenditures 10,502,670 3,363,273 3,414,306 17,280,249 Net change in fund balance 4,474,858 (267,460) (197,071) 4,010,327 Fund Balance - beginning of year - 4,474,858 4,207,398 - Fund Balance - end of year $ 4,474,858 $ 4,207,398 $ 4,010,327 $ 4,010,327 EXPENDITURES FINANCIAL STATEMENT AND PROJECT SUMMARY Prior Years2015-2021 FY 2023 Totals as ofJune 30, 2023FY 2022 REVENUES 2023 Pavement Rehabilitation - 3.28 miles Cabrillo Ave. (Ensenada to Capistrano Ave.) Capistrano Ave. (West Mall to Lewis Ave.) Dolores Ave. (San Anselmo Rd. to San Jacinto Ave.) Ensenada Ave. (North End & Via Ave. to Capistrano Ave.) Magdelena Ave. (End to End) Magnolia Ave. (Capistrano Ave. to End) Mercedes Ave. (Capistrano Ave. to Highway 41) Navidad Ave. (El Verano Ave. to San Jacinto Ave.) Palma Ave. (Traffic Way to Rosario Ave.) San Ardo Ave. (Arena Ave. to Dolores Ave.) Sycamore Rd. (Miramon Ave. South to Capistrano Ave.) Valentina Ave. (Dolores Ave. to Alamo Ave.) Via Ave. (Traffic Way to Ensenada Ave.) MEASURE F-14 BACKGROUND F-14 REVENUES ARE IMPROVING OUR ROADS Cabrillo Road After ATASCADERO ROADS QUICK FACTS In 2014, Atascadero voters approved a ballot measure (F-14) which authorized the City to increase its sales tax rate by a ½ percent for a term of 12 years, together with a measure (E-14) advising that the funds be primarily utilized for maintaining and repairing neighborhood roads. While the City will continue to maintain and improve arterial roadways, funds approved under Measure F-14 are specifically earmarked for the improvements of neighborhood roads. The measure includes a nine-member Citizen Oversight Committee tasked with reviewing revenues, expenditures, and the annual road report. The measures became effective April 1, 2015, and will sunset on April 1, 2027 unless renewed by voters. 52 centerline miles paved, representing 36% of all city maintained roads. 80 neighborhood road segments have been repaired. $17.2M in neighborhood road repairs. Drainage & roadside slope improvements. Before Dolores Ave. ITEM NUMBER: C-1 DATE: 01/09/24 ATTACHMENT: 2 Page 49 of 52 ITEM NUMBER: C-2 DATE: 01/09/24 Atascadero City Council Staff Report – Public Works and Community Services & Promotions Departments Parks and Recreation Update RECOMMENDATIONS: Council: 1. Receive and file the Parks and Recreation Update. 2. Provide direction to staff on potential park and facility projects. DISCUSSION: Per City Council request at a prior meeting, staff will be reporting on the success of the City’s recreation programs, use of park facilities, and potential needs. Recreation programs are well attended and going strong, and the parks are being enjoyed by the community. Both areas continue to enhance the quality of life for Atascadero, which is one of the City’s key focus areas. Staff will provide an oral presentation at the Council meeting this evening that will provide a review of 2023 and showcase some of the highlights to expect in 2024. In addition to this update, staff is requesting Council feedback on interest and/or investment in a few projects that have come up, but are currently unbudgeted, including the following: 1. Pickleball Court Seating Area Improvements at Colony Park. Located between the outdoor pickleball courts and the basketball courts is a 10-foot-wide mulched area used by Atascadero Pickleball Club (APC) members to place chairs and watch matches or rest between games. However, it is more desirable to set chairs on more solid ground, so chairs are often placed near or on the basketball courts which create conflict when the basketball courts are in use. Hardscaping this 650 sq. ft. area with concrete, decomposed granite (DG), or artificial turf over DG would reduce this conflict. Concrete is estimated to cost just under $30,000 and is quite relative to other alternatives and may be too hot in the summer. The DG with artificial turf would cost approximately $17,000. The seating area improvement will benefit the Atascadero Pickleball Club and give the basketball players full use of the basketball courts and allow them to play on the courts. A proposal to share costs for this improvement with the APC will be discussed and direction on whether to proceed will be sought. Page 50 of 52 ITEM NUMBER: C-2 DATE: 01/09/24 2. Picnic Tables at Atascadero Lake Park. Many of the concrete picnic tables at Atascadero Lake Park are damaged and deteriorating, making them unattractive for use. These tables were generously constructed and donated by the Atascadero Kiwanis Club many years ago. While picnic tables at the BBQ areas have utilized vinyl-coated expanded metal picnic tables, rather than the concrete table and benches, staff believes that many of the concrete picnic tables could be repaired until replaced with the new picnic table standard. In addition, there is currently one picnic table near the playground that is heavily used, and staff recommends constructing three new picnic tables with slabs on the north side of the playground (lake side). Atascadero Kiwanis has expressed interest in assisting in the effort to repair the existing concrete picnic tables. Staff will reach out to Atascadero Kiwanis representatives to coordinate concrete table repairs, as well as any interest they may have in constructing the new concrete slabs for the picnic tables adjacent to the playground area. The current budget has funding for furnishing the three new picnic tables. 3. George C. Beatie Skate Park Improvements (Outside Open Skate Park and Entry Awning Replacement). The City has an agreement with Kevin Campion, Paradise Coalition, Inc. (an independent contractor), to lease and operate A-Town Skate Park. The park has extensive indoor ramps, as well as an outdoor asphalt pavement area with retired and repurposed ramps. The City’s agreement with Mr. Campion only covers the indoor use of the park, but the outdoor area is popular with park patrons. There are pavement cracks and rough surfacing in the asphalt pavement that is not ideal for the small hard wheels on scooters and skateboards. While the current budget has some funds to make repairs to the outdoor asphalt pavement, Mr. Campion would like to replace the asphalt pavement with concrete pavement, eliminate the current ramps, and provide a flat skating area and open skate park area that can be used by scooters and skateboarders alike (currently, the park is limited to scooter patrons). There is money budgeted to replace the outdoor area with asphalt, but not to replace it with concrete and removing ramps. Estimated cost for concrete is $250,000 to $300,000. Based on this review, staff can recommend the following options: Option 1: Keep existing outdoor area, ramps stay in place and mill and overlay would be done around the ramps. Mr. Campion to remove the kick plate on the ramps. Estimated cost is at about $50,000 (budgeted). Option 2: Remove ramps and mill and overlay the outdoor area, making it an open skating area. Alternative of removing and replacing asphalt is estimated at an additional $55,000 over the budgeted amount in Option 1 of $50,000. In addition, there is a need for the building to be painted and there is a used awning at the outdoor main entry to the skate park that is in dire need of replacement. Estimated cost of paint/prep is $15,000 to $20,000 and the estimated cost of the awning is $1,500 to $3,000. Should the Council be interested in investing in this facility, staff would bring back a full project cost and timeline at a future meeting as this work could exceed $100,000. Page 51 of 52 ITEM NUMBER: C-2 DATE: 01/09/24 We are in a renewal year with Mr. Campion and the current lease agreement expires April 2024, with a new license agreement to be put in place. Staff is requesting feedback on the Council’s interest and/or support in any of the aforementioned projects. FISCAL IMPACT: The fiscal impact ranges from zero to about $350,000 in General Fund Reserves, pending Council’s direction. ATTACHMENT: None. Page 52 of 52